September 28, 2015 minutesCOUNCIL MEETING MINUTES
SEPTEMBER 28, 2015
0:00 DATE NUEVO AMANECER CIPRIANO FERREL EDUCATION CENTER, CITY
OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 28,
2015
CONVENED The meeting convened at 7:05 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley
Present
Councilor Carney
Present
Councilor Lonergan
Present
Councilor Schaub
Present
Councilor Morris
Present
Councilor Ellsworth
Present
Councilor Alonso Leon
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Police Chief Russell, Captain Alexander, Public Works Director Scott,
Economic and Development Director Hendryx, Finance Director Head, Recreation
Manager Wierenga, City Recorder Pierson
0:00 APPOINTMENTS:
Mayor Figley placed the nomination of Bethany Weathersby and Kathy Boyer for Library
Board in front of the Council. Lonergan/Ellsworth ... accept the appointments to the
Library Board.
otos PROCLAMATIONS:
Hispanic Heritage Month
0:08 CONSENT AGENDA
A. Woodburn City Council minutes of September 14, 2015,
B. Woodburn City Council Executive Session minutes of September 14, 2015,
C. Interfund Loan Payment,
D. Off -Premises Sales — Change of Ownership for Young Street Market,
E. Woodburn Recreation and Park Board minutes of September 8, 2015,
F. Crime Statistics through August 2015.
Mayor Figley asked that the September 14, 2015 minutes be corrected to remove her name
from the executive session portion of the minutes as she was not at the meeting.
Lonergan/Ellsworth... adopt the Consent Agenda with the minutes corrected. The motion
passed unanimously.
0a0 COUNCIL BILL NO. 2989 - A RESOLUTION CONCERNING THE CITY OF
WOODBURN'S INTEREST IN ESTABLISHING THE GLOBAL INCLUSION
ADVISORY COMMITTEE• SPECIFYING GUIDING PRINCIPLES AND;
PROVIDING MEMBERSHIP COMPOSITION
Lonergan introduced Council Bill No. 2989, City Recorder Pierson read the bill by title
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COUNCIL MEETING MINUTES
SEPTEMBER 28, 2015
only since there were no objections from the Council. Councilor Alonso Leon stated that
she would like to see a student on the committee. Councilor Carney stated that we have
three clear communities within Woodburn that don't show any significant interest in the
political process and what we are trying to do with this committee through outreach is find
methods to bring them into the political system. Councilor Lonergan concurred with
Councilors Alonso Leon and Carney. Mayor Figley stated that she hopes this committee
gives people the tools and opportunity to be a part of the conversation on the things that
matter to them. Councilor Morris stated that we should give the committee a starting point
and task them with the problem of how to increase participation to get the cohesiveness of
the group going. Councilor Carney suggested that the City Administrator draft a charter for
the committee and City Administrator Derickson stated he prefers the established group
have a conversation on how they see their role and how they can be most effective in
accomplishing what the Council articulated. He added that he and staff are available to
assist. Councilor Alonso Leon suggested hiring an inclusion and diversity consultant.
Councilor Ellsworth stated the City has plenty of staff who would be able to facilitate the
meetings and the group will be full of diverse individuals. Ellsworth/Schaub... amend the
requirement of the Chief to say Chief of Police or his designee. Councilor Camey stated that
might be a little premature before we flush out a charter. Mayor Figley stated she would
hesitate to not have a member of the police department on the committee. Councilor
Ellsworth clarified that she doesn't disagree but perhaps the Chief may want to send a
designee at times. Councilor Lonergan stated he could be in favor of that. The motion passed
unanimously. On roll call vote for final passage, the bill passed unanimously. Mayor Figley
declared Council Bill No. 2989 duly passed.
ossa UTILITY ASSISTANCE PROGRAM
City Administrator Derickson provided a staff report. Morris/Alonso Leon... Authorize
the City Administrator to execute an agreement with Mid -Valley Community Action
Agency (MW VCAA) to administer a utility assistance program. The motion passed
unanimously.
0:52 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
Director Approval of a Residential Architectural Standards Substitution; File Number RSS
2015-01, Located at 1602 Granite Drive. Council declined to call this item up for review.
CITY ADMINISTRATOR'S REPORT
City Administrator Derickson informed the Council that the application deadline for the
Chief of Police recruitment has closed and the next steps will be the screening process of the
applications. He added that he attended the League of Oregon Cities conference and was
proud of the number of times that Woodburn was being held up as an example.
0:58 MAYOR AND COUNCIL REPORTS
Councilor Alonso Leon provided a presentation on her Civic Leadership training at the
NALEO conference.
Councilor Carney thanked the City for sending him to the League of Oregon Cities
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COUNCIL MEETING MINUTES
SEPTEMBER 28, 2015
conference and that he really appreciated going.
Councilor Lonergan stated that he attended the Blazer event at the Downtown Plaza and it
was quite a show. He presented the City with a Blazer jersey and Recreation Services
Manager Wierenga presented the City with a Rip City flag from the Blazers.
Mayor Figley thanked Councilor Lonergan for filling in while she was gone.
Councilor Ellsworth stated that Woodburn received a lot of praise for their cooperation in
getting the interchange finished. She added that she attended the League of Oregon Cities
conference and she also heard a lot of good things about Woodburn there.
Councilor Schaub stated that she also attended the League of Oregon Cities conference and
one of the goals she came away with is to acknowledge the City Administrator, Council,
Mayor and the city staff for all they do. She added that she was proud to hear what other
cities had to say about Woodburn.
Councilor Morris stated the part of the interchange project that is near and dear to him is the
interconnectivity to us and anywhere else. He asked for the Council's help with getting
plugged into Salem and Portland for those that can't drive.
1a5 WORKSHOP
Mayor Figley opened the workshop at 8:20 p.m. to review and discuss the City Council's
goal to standardize city signage. Assistant City Administrator Row provided a staff report
and presentation on the city's current signs. Council members asked questions and provided
comments and direction regarding the city signage. Assistant City Administrator Row stated
that they will come back with some concepts based on Councils input on park signs and the
welcome to Woodburn signs. An audience member stated that the sign on the library lawn
is bad. Another member of the audience stated that the Capaces Leadership group might be
interested in working with the city on a welcome to Woodburn sign project. Mayor Figley
thanked staff for their presentation and closed the workshop at 8:47 p.m.
1:42
ADJOURNMENT
Ellsworth/Morris... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:48 p.m.
APPROVED
ATTEST4A I A i QA 14C-In4
Heather Pierson, City Recorder
City of Woodburn, Oregon
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