October 26, 2015 Agenda
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ITY ALL OUNCIL HAMBERS ONTGOMERY TREET
1.CALL TO ORDER AND FLAG SALUTE
2.ROLL CALL
(Expected tolast ½ hour withremainingCouncil business
3.EXECUTIVE SESSION–
beginning at7:00)
To conduct deliberations with persons designated by the governing body to
negotiate real property transactions pursuant to ORS 192.660(2)(e).
4.ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
None.
Appointments:
1
A.Planning Commission
5.COMMUNITY/GOVERNMENT ORGANIZATIONS
None.
6.PROCLAMATIONS/PRESENTATIONS
Proclamations:
A.Domestic Violence Awareness Month2
Presentations:
None.
7.COMMUNICATIONS
.
None
–
This allows the public to introduce items for Council
8.BUSINESS FROM THE PUBLIC
consideration not already scheduled on the agenda.
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-
6318at least 24 hours prior to this meeting.
**Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo.
Comuníquese al (503) 980-2485.**
October 26, 2015Council Agenda Page i
–Items listed on the consent agenda are considered routine
9.CONSENT AGENDA
and may be adopted by one motion. Any item may beremoved for discussion
at the request of a Council member.
A.Woodburn City Council minutes of September 28, 20153
Recommended Action: Approve the minutes.
B.Off-Premises Liquor Sales License and New Outlet for 6
Guacamole’s Market
Recommended Action:The Woodburn City Council
recommends that the OLCC approve an Off-Premises Liquor
Sales License and New Outlet for Guacamole’s Market.
C.Building Activity for September 20158
Recommended Action: Receive the Report
D.Crime Statistics through September 2015 9
Recommended Action:Receive the Report
10.TABLED BUSINESS
None.
11.PUBLIC HEARINGS
A.Declaration of Surplus Property14
–Members of the public wishing to comment on items of general
12.GENERAL BUSINESS
business must complete and submit a speaker’s card to the City Recorder prior to
commencing this portion of the Council’s agenda. Comment time may be limited
by Mayoral prerogative.
A.Council Bill No. 2990 -A Resolution Declaring Certain City 24
Owned Property as Surplus Property and Authorizing the City
AdministratortoSolicit the Sale of said Property
Recommended Action:Conduct a public hearing and adopt
the attached resolution declaring certain city owned property
as Surplus Property and authorizing the City Administrator to
solicit the sale of said property.
B.Centennial Park Playground Grant Agreement26
Recommended Action:Authorize the City Administrator to
enter into the attachedLocal Government Grant Agreement
with the Oregon Parks and Recreation Department. The
$52,544 grant was awarded for the Centennial Park
Playground Project.
October 26, 2015Council Agenda Page ii
C.Review and Discuss FHDC’s Proposal to Purchase and 33
Develop City Owned Property Located at 1750 Park Ave
Recommended Action:That the City Council review and
discuss Farmworker Housing Development Corporation’s
(FHDC) proposal to purchase and develop City owned
property located at 1750 Park Ave. If the Council
communicates clear support for the project and the
proposed terms offered by FHDC, staff will enter into formal
negotiations with FHDC with the intention of bringing an
agreement to the Council for approval at the November 9,
2015 City Council meeting.
D.Intergovernmental Agreement with the City of Silverton48
Recommended Action:That the City Council authorize the
City Administrator to sign an Intergovernmental Agreement
(IGA) with the City of Silverton for Structural/Mechanical
Inspections and Plan Reviews.
E.City Administrator Pro Tem54
Recommended Action:It is recommended the City Council
appoint Assistant CityAdministrator Jim Row as Administrator
Pro Tem for the period November 10 through November 30,
2015.
–
These are
13.PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
A.Director Approval of a Residential Architectural Standards 55
Substitution; File Number RSS 2015-02, Located at 577 Willow
Recommended Action: No action is recommended. This item
is placed before the Council for informational purposes, in
compliance with the Woodburn Development Ordinance
(WDO) Section 4.02.02. The Council may call up this item for
review if it desires.
14.CITY ADMINISTRATOR’S REPORT
15.MAYOR AND COUNCIL REPORTS
16.ADJOURNMENT
October 26, 2015Council Agenda Page iii
Agenda Item
October 7,2015
TO:City Council
FROM:Kathy Figley, Mayor
SUBJECT:
Committee Appointment
The following appointment is made, subject to the approval of the Council.
Please forward any adverse comments to me prior to the Council meeting on
Monday, October 26, 2015. No reply is required if you approve of my decision.
Planning Commission
James Floyd
(new appointment)
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PROCLAMATION
DOMESTIC VIOLENCE AWARENESS MONTH
WHEREAS,
exposure to domestic violence has significant adverse consequences for physical and
mental health and results in 42% higher healthcare costs for women suffering ongoing abuse; and
WHEREAS,
the Center for Hope and Safety received 21,551contacts to their programlast year
and provided 5,500 nights of shelter to 138 individuals; with nearly one half of those sheltered being
children; and
WHEREAS,
the Marion County District Attorney’s office received 1,276 law enforcement
reports of domestic violence in the last year; and
WHEREAS,
eleven people in Marion County have been murdered in the past five years as a
result of domestic violence; and
WHEREAS,
the Marion County Victim Assistance Division provided services to1,229victims of
domestic violence, supporting themin making choices for their safety and giving them a voice inthe
criminal justice process; and
WHEREAS,
domestic violence impacts the health of our community as a whole and requires us
to work together in a meaningful way as partners so that any door a survivor enters is a path to support
and services,
NOW THEREFORE,I, MAYOR KATHY FIGLEY,
do hereby proclaim October 2015as
DOMESTIC VIOLENCE AWARENESS MONTH
AND RESOLVES
to champion vital and collaborative community servicesto surround victims
with support and increase their safety net in our community.
IN WITNESS WHEREOF,
I have hereunto set my hand and caused the Seal of the City of
st
Woodburn to be affixed this 21 day of October 2015.
Kathryn Figley, Mayor
City of Woodburn
2
COUNCIL MEETING MINUTES
SEPTEMBER 28, 2015
DATENUEVO AMANECER CIPRIANO FERREL EDUCATION CENTER, CITY
0:00
OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 28,
2015
CONVENED
The meeting convened at 7:05 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor CarneyPresent
Councilor LonerganPresent
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Alonso Leon Present
Staff Present:
City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Police Chief Russell,Captain Alexander, Public Works Director Scott,
Economic and Development Director Hendryx, Finance Director Head, Recreation
Manager Wierenga, City Recorder Pierson
APPOINTMENTS:
0:00
Mayor Figley placed the nomination of Bethany Weathersby and Kathy Boyer for Library
Lonergan/Ellsworth …
Board in front of the Council. accept the appointments to the
Library Board.
PROCLAMATIONS:
0:03
Hispanic Heritage Month
CONSENT AGENDA
0:08
A.
Woodburn City Council minutes of September 14, 2015,
B.
Woodburn City Council Executive Session minutes of September 14, 2015,
C.
Interfund Loan Payment,
D.
Off-Premises Sales – Change of Ownership for Young Street Market,
E.
Woodburn Recreation and Park Board minutes of September 8, 2015,
F.
Crime Statistics through August 2015.
Mayor Figleyaskedthat the September 14, 2015 minutesbe corrected to remove her name
from the executive session portion of the minutes as she was not at the meeting.
Lonergan/Ellsworth
... adopt the Consent Agenda with the minutes corrected. The motion
passed unanimously.
COUNCIL BILL NO. 2989 - A RESOLUTION CONCERNING THE CITY OF
0:10
WOODBURN'S INTEREST IN ESTABLISHING THE GLOBAL INCLUSION
ADVISORY COMMITTEE; SPECIFYING GUIDING PRINCIPLES AND;
PROVIDING MEMBERSHIP COMPOSITION
Lonergan
introduced Council Bill No. 2989. City Recorder Piersonreadthe bill by title
Page 1 - Council Meeting Minutes, September 28, 2015
3
COUNCIL MEETING MINUTES
SEPTEMBER 28, 2015
only since there were no objections from the Council. Councilor Alonso Leon stated that
she would like to see a student on the committee. Councilor Carney stated that we have
three clear communities within Woodburn that don’t show any significant interest in the
political process and what we are trying to dowith this committee through outreach is find
methods to bring them into the political system. Councilor Lonergan concurred with
Councilors Alonso Leon and Carney. Mayor Figley stated that she hopes this committee
gives people the tools and opportunity to be a part of the conversation on the things that
matter to them. Councilor Morris stated that we should give the committee a starting point
and task them with the problem of how to increase participation to get the cohesiveness of
the group going. Councilor Carney suggested that the City Administrator draft a charter for
the committee and City Administrator Derickson stated he prefers the established group
have a conversation on how they see their role and how they can be most effective in
accomplishing what the Council articulated. He added that he and staff are available to
assist. Councilor Alonso Leon suggested hiring an inclusion and diversity consultant.
Councilor Ellsworth stated the City has plenty of staff who would be able to facilitate the
Ellsworth/Schaub
meetings and the group will be full of diverse individuals. … amend the
requirement of the Chief to say Chief of Police or his designee. Councilor Carney stated that
might be a little premature before we flush out a charter. Mayor Figley stated she would
hesitate to not have a member of the police department on the committee. Councilor
Ellsworth clarified that she doesn’t disagree but perhaps the Chief may want to send a
designee at times. Councilor Lonergan stated he could be in favor of that. The motion passed
unanimously. On roll call vote for final passage, the bill passed unanimously. Mayor Figley
declared Council Bill No. 2989 duly passed.
UTILITY ASSISTANCE PROGRAM
0:38
Morris/Alonso Leon
City Administrator Derickson provided a staff report. … Authorize
the City Administrator to execute an agreement with Mid-Valley Community Action
Agency (MWVCAA) to administer a utility assistance program. The motion passed
unanimously.
PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
0:52
Director Approval of a Residential Architectural Standards Substitution; File Number RSS
2015-01, Located at 1602 Granite Drive. Council declined to call this item up for review.
CITY ADMINISTRATOR’S REPORT
City Administrator Derickson informed the Council that the application deadline for the
Chief of Police recruitment has closed and the next steps will be the screening process of the
applications. He added that he attended the League of Oregon Cities conference and was
proud of the number of times that Woodburn was being held up as an example.
MAYOR AND COUNCIL REPORTS
0:58
Councilor Alonso Leon provided a presentation on her Civic Leadership training at the
NALEO conference.
Councilor Carney thanked the City for sending him to the League of Oregon Cities
Page 2 - Council Meeting Minutes, September 28, 2015
4
COUNCIL MEETING MINUTES
SEPTEMBER 28, 2015
conference and that he really appreciated going.
Councilor Lonergan stated that he attended the Blazer event at the Downtown Plaza and it
was quite a show. He presented the City with a Blazer jersey and Recreation Services
Manager Wierenga presented the City with a Rip City flag from the Blazers.
Mayor Figley thanked Councilor Lonergan for filling in while she was gone.
Councilor Ellsworth stated that Woodburn received a lot of praise for their cooperation in
getting the interchange finished. She added that she attended the League of Oregon Cities
conference and she also heard a lot of good things about Woodburn there.
Councilor Schaub stated that she also attended the League of Oregon Cities conference and
one of the goals she came away with is to acknowledge the City Administrator, Council,
Mayor and the city staff for all they do. She added that she was proud to hear what other
cities had to say about Woodburn.
Councilor Morris stated the part of the interchange project that is near and dear to him is the
interconnectivity to us and anywhere else. He asked for the Council’s help with getting
plugged into Salem and Portland for those that can’t drive.
WORKSHOP
1:15
Mayor Figley opened the workshop at 8:20 p.m. to review and discuss the City Council’s
goal to standardize city signage. Assistant City Administrator Row provided a staff report
and presentation on the city’s current signs. Council members asked questions and provided
comments and direction regarding the city signage. Assistant City Administrator Row stated
that they will come back with some concepts based on Councils input on park signs and the
welcome to Woodburn signs. An audience member stated that the sign on the library lawn
is bad. Another member of the audience stated that the Capaces Leadership group might be
interested in working with the city on a welcome to Woodburn sign project. Mayor Figley
thanked staff for their presentation and closed the workshop at 8:47 p.m.
ADJOURNMENT
1:42
Ellsworth/Morris
... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:48 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Heather Pierson,City Recorder
City of Woodburn, Oregon
Page 3 - Council Meeting Minutes, September 28, 2015
5
Agenda Item
October 26, 2015
TO:Honorable Mayor and City Council through City Administrator
THRU: Scott Russell, Chief of Police
FROM:Jason R. Alexander, Captain
SUBJECT:
Off-Premises Sales – New Outlet
RECOMMENDATION:
The Woodburn City Council recommends that the OLCC approve an Off-
Premises Liquor Sales License and New OutletforGuacamole’s Market.
BACKGROUND:
Applicant: Victoria Pineda
975 East Cleveland Street
Woodburn Oregon, 97071
503.779.4278
Business:Guacamole’s Market Inc.
1335 North Pacific Highway
Woodburn OR, 97071
503.981.3332
Owners: Same as Applicant (Above)
License Type: -,which permits beer, wine, and cider
OffPremise Liquor License
sales for off-premise consumption only.
On approximately September 22, 2015,theWoodburn Police Department
received anapplication, requesting approval for an
Off-Premises-New Outlet
liquor licenseforGuacamole’s Market.A convenient store/butcher, that will sell
grocery food items as well as alcohol for off premise consumption.
Agenda Item Review:City Administrator ___x___City Attorney ____x__Finance ___x__
6
Honorable Mayor and City Council
October 26, 2015
Page 2
Guacamole’s Market islocated at 1335 North Pacific Highway Woodburn OR,
97071. The storewill be open Monday thru Thursday 9:00am to 10:00pm and
Friday thru Sunday from 8:00am to 10:00pm. There willbe no recorded music, DJ
music, karaoke, or video lotterygames. The Police Department has received no
communication from the public or surrounding businesses in support of or
against the new outlet.
DISCUSSION:
The Police Department has completed a background investigation, in
connection with the OLCC,on the applicant and found nothing of a
questionable nature, which would preclude the issuance of this license, or
granting this change.
FINANCIAL IMPACT:
None
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Agenda Item
October 26, 2015
TO:Honorable Mayor and City Council through City Administrator
FROM:Randy Scott, Public Works Director
SUBJECT:
Declaration of Surplus Property
RECOMMENDATION:
Conduct a public hearing and adopt the attached resolution declaring certain
city owned property as Surplus Property and authorizing the City Administrator to
solicit the sale of said property.
BACKGROUND:
The Council’sFY 14/15 Goals included identifyingaplan for city owned property.
This involves the review of all Cityowned real property and the identification of
possible surplus properties to be sold or reallocated as needed.Based on Marion
County Assessor’s records, the city currently owns120 parcelsof real property. The
parcels vary in size and use.
Staff reviewed the current and long term needs of the 120 city-owned properties
and identified12 parcels to be considered for surplus.A report on these
properties was placed before the City Council on November 10, 2014 for an initial
review. Direction to staff was to proceed forward with the 12 properties and
obtain additional information.
DISCUSSION:
At a City Council workshop held April 27, 2015, Council reviewed the additional
information available andstaff recommendations for each of the12properties,
The City Council concurred with staff recommendation, that 11of 12 properties
should be moved forward for a formal determination as SurplusProperty.
The First Street properties, 200 W Cleveland, 137 N 1, 200 Block Oak Street and
st
175 N 1were included in the list of 11 properties to be declared surplus.
st
However, while discussing the appraisal of the First Street propertiesat the
September 14, 2015 Council meeting, the Council expressed a desireto defer
marketing andselling these propertiesat the present time. As a result,they have
Agenda Item Review:City Administrator ___x___City Attorney ___x___Finance ___x__
14
Honorable Mayor and City Council
October 26,2015
Page 2
been removed from thelist of properties tobe declaredsurplus. The remaining 7
properties are listed below.
Marion County Assessor Property Records
Property ID Map Tax Lot Location/Address Acres
R45041 051W04CD03000 11842 Chateau Drive 0.166
R13625 051W18AA04400 Gatch Street 0.55
R13074 051W08CA02800 1750 Park Avenue 2.79
R108708 051W08CC00200 Legion Park 0.44
R108940051W18AB03400 347 N Front St 0.12
R13271 051W17A 00400 None0.33
R13764051W18BC09000None0.02
Once the properties are declared surplus, staff will initiate the process of
appraising and marketing the properties for sale.Being declared surplus does not
obligate the Council to dispose of the property, any offers to purchase City
property will come back to the Council for review and consideration.
Under state law, the declaration of surplus property by the City requires a public
hearing, and the passage of a resolution that declares the property as surplus.
Staff provided the requiredpublic notice via the Woodburn Independent and the
public hearing was held in conjunction with this recommended action.
FINANCIAL IMPACT:
The financial impact of obtaining property appraisals and marketing services is
unknown at this time.
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COUNCIL BILL NO. 2990
RESOLUTION NO. 2068
A RESOLUTION DECLARING CERTAIN CITY OWNED PROPERTY AS SURPLUS PROPERTY
AND AUTHORIZING THE CITY ADMINISTRATOR TO SOLICIT THE SALE OF SAID
PROPERTY
the City Council has previously determined the need to sell City-
WHEREAS,
owned properties that are no longer considered beneficial for public use; and
the City Council out of approximately 120 City owned properties
WHEREAS,
has selected 7 properties that are no longer considered beneficial for public use
and should be declared surplus; and
although 7 properties are being declared surplus, each property
WHEREAS,
will be brought back to City Council for action in regard to the terms of sale for
the individual parcel declared surplus; and
Notice of the Public Hearing was published for the proposed
WHEREAS,
declaration of surplus property; and
pursuant to ORS 221.725, theWoodburn City Council conducted
WHEREAS,
a public hearing on October 26, 2015 to hear testimony concerning said
declaration of surplus property;
NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
The following properties identified below, based on Marion
Section 1.
County Assessor Property Record information are hereby declared Surplus
Property.
Marion County Assessor Property Records
Property ID Map Tax Lot Location/Address Acres
R45041 051W04CD03000 11842 Chateau Drive 0.166
R13625 051W18AA04400 Gatch Street 0.55
R13074 051W08CA02800 1750 Park Avenue 2.79
R108708 051W08CC00200 Legion Park 0.44
R108940 051W18AB03400 347 N Front St 0.12
R13271 051W17A 00400 None 0.33
R13764 051W18BC09000 None 0.02
The City Council finds that the property listed in Section 1 is no
Section 2.
longer needed by the City for the reasons specified in the Staff Report
Page 1 – COUNCIL BILL NO. 2990
RESOLUTION NO. 2068
24
accompanying this resolution and it is in the public’s financial interest to declare
the property surplus.
Pursuant to ORS 221.725the sale of each property will require no
Section 3.
further public notice or public hearing. The City Administrator is directed to solicit
the sale of said property by any means determined to be in the best interest of
the City. Prior to said sale the terms of such shall be brought before the City
Council at a regular scheduled City Council meeting as an action item under
general business.
Approved as to Form:
City AttorneyDate
APPROVED:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson,City Recorder
City of Woodburn, Oregon
Page 2 – COUNCIL BILL NO. 2990
RESOLUTION NO. 2068
25
Agenda Item
October 26, 2015
TO:Honorable Mayor and City Council through City Administrator
FROM:Kristin Wierenga, Recreation Services Manager
Via:Jim Row, Assistant City Administrator
SUBJECT:
Centennial Park Playground Grant Agreement
RECOMMENDATION:
Authorize the City Administrator to enter into the attached Local Government
Grant Agreement with the Oregon Parks and Recreation Department. The
$52,544grant was awarded for theCentennial Park Playground Project.
BACKGROUND:
The Community Services Department, working through the Recreation and Park
Board, has identified the need to improve Centennial Park’s aging playground.
This project involves removing the existing equipment, which has outlived its
useful life, and installing new play equipment through a supervised community
build process. While most of the existing equipment will be removed, two
components (a tire swing and a regular swing set) will remain, as they are still in
good and useable condition.
The project meets the funding criteria for the State’s Local Government Grant
Program, which requires a 40% local match of cash, contributions of materials,
and volunteer labor.
DISCUSSION:
The 2009 Parks and Recreation Master Plan recognizes the need for replacing
the Centennial Park playground and lists it as a priority to be completed in the
2013–2016 planning horizon. TheRecreation and Park Board considers the
Centennial Park Playground Project to be a high priority for 2015.
Agenda Item Review:City Administrator ___x___City Attorney ___x___Finance __x___
26
Honorable Mayor and City Council
October 26, 2015
Page 2
The Community Services Department expect to begin design work this fall, with
the construction taking place in spring 2016. The Local Government Grant
program, which is funded by State Lottery proceeds, continues to be the
strongest source of park development funds available to the City. This project
out of 34 projects competing for funds in
was extremely competitive, ranking 4
th
the smallgrant (less than $75,000) category.
FINANCIAL IMPACT:
The $52,544 Local Government Grant will be matched witha$15,000grantfrom
the Burlingham Trust, $1,000 from the Woodburn Kiwanis Club, and force
account/ volunteer labor. The Woodburn Rotary Club is also considering a small
monetary contribution toward the project. The City’s financial commitment to
the project, which is anticipated to be less than $1,000, will come from existing
resources included in the general fund’s recreation budget.
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Agenda Item
October 26, 2015
TO:Honorable Mayor and City Council
FROM:Jim Row, Assistant City Administrator
SUBJECT:
Review and Discuss FHDC’s Proposal to Purchase and Develop City
Owned Property Located at 1750 Park Ave
RECOMMENDATION:
That the City Councilreview anddiscussFarmworker Housing Development
Corporation’s(FHDC) proposal to purchase and develop City owned property
located at 1750 Park Ave.If the Council communicates clear support for the
project and the proposed terms offered by FHDC, staff will enter into formal
negotiations with FHDC with the intention of bringing an agreement to the
Council for approval at the November 9, 2015 City Council meeting.
BACKGROUND:
The Council’sFY 14/15 Goals includeddevelopingaplan for city owned property,
which involves the review of all Cityowned real property and the identification of
possible surplus properties to be sold or reallocated as needed. Based on Marion
County Assessor’s records, the City currently owns120 parcelsof real property.
The parcels vary in size and use. On April 27, 2015 the City Council directed staff
to initiate the process of declaring a number ofCity owned parcels as surplus,
including the property located at 1750 Park Ave. The public hearing and
resolution declaring these properties as surplus appear prior to this item on the
currentCity Council Agenda.
On July 27, 2015,the City Council conducted a workshop to hear a presentation
from FHDC representatives regarding their interest in purchasing the subject
property for the purpose of constructing amulti-family housing complex that
would serve a mix offarmworkerand low income housing residents.
During the workshop, the Council asked FHDC representatives and City staff to
research the proposed project’s potential impacts to traffic congestion at the
Hwy 214/ Park Ave intersection, City property tax receipts, and crime. The
Agenda Item Review:City Administrator __x____City Attorney __x____Finance __x___
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Honorable Mayor and City Council
October 26, 2015
Page 2
Council further directed staff to conduct an appraisal of the property and to
negotiate a sales price with FHDC.
PROPERTY DESCRIPTION:
Marion County Assessor’s records listthe parcel asproperty ID#R13074, with a size
of 2.79 acres anda real market value of $210,590. The property was purchased
by the Cityin 1976 forthe amount of $300.00 (other considerations of the
purchase have notbeen determined). It is currently zoned
Medium Density
(RM). The east half of this property has an existing City water well, two
Residential
structures used for equipment storage and an area for material storage.
TheCity can likelymake accommodations for the loss of storage. The well is not
currently in production, buthas been retained foremergency water supply
purposes.
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Honorable Mayor and City Council
October 26, 2015
Page 3
APPRAISAL:
Following the July 27, 2015 City Councilmeeting, staff contracted with Powell
Banz Valuation for the completion of a real estate appraisal report. The appraisal
reportconcluded that the fair market value of the property if the property was
unimproved without buildings or well is $400,000. At the City’s request, the
appraiser considered an alternate valuation if the City retained an easement for
the operation and maintenance of the existing well. The appraisal concluded
the value of the property to be $350,000 with a well easement in place.
:
ENVIRONMENTAL SITE ASSESSMENT
Following the July 27, 2015 City Council meeting, FHDC contracted with EVREN
Northwest, Inc. to conduct a PHASE I Environmental Site Assessment (ESA) on the
subject property. The assessment identified no evidence of recognized
environmental conditions at the subject property, except for the following
(paraphrased):
1.Several 55-gallon drums and 5-gallon buckets of potentially hazardous
materialswere observed onsite. The containers are not properly labeled,
there is not secondary containment, and the storage is in a building with a
gravel floor. Heavy staining was noted on the surfaces of both buildings.
2.The site is listed in the Environmental Cleanup Site Information (ECSI)
database. The ECSI entry indicates that the site was a garage/
maintenance yard for about 25 years and has been inactive for many
years. A Phase II ESA completed by Aspen in 2002 found heavy oil impacts
in soil at concentrations up to 49,900 parts per million (ppm) and diesel oil
impacts in soil at up to 5,270 ppm. Some leachable lead impacts were
below the limit where the soil would be considered a hazardous waste.
3.The site was formerly serviced by an onsite septic system, which has
reportedly been properly decommissioned. The tank and associated leach
fields should be investigatedfor impacts from possible improper disposal of
waste fluids.
ENVIRON Northwest recommended that additional assessment of soils and
groundwater be conductedand thatthe proper decommissioning of the septic
tank be confirmed.FHDC received a proposal from ENVIRON Northwest for this
work at a “not to exceed” cost of $18,500.
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Honorable Mayor and City Council
October 26, 2015
Page 4
Further environmental assessment will help to determine if the site can be
cleaned up and made ready for building fora reasonable amount of time and
money. However, even after additional assessments, the actual extent of any
contamination or other environmental condition will not be known until
contractors begin cleanup. Such unknowns are common when dealing with
former industrial and commercial properties because of historical environmental
practices.
EXISTING WATER SUPPLY WELL:
While the well on the subject property is not currently in production, it will be
retained by the Cityfor emergency water supply purposes. FHDC evaluated the
location of the well and existing water supply line, and hasdetermined that
retaining them will be detrimental to their ability to effectively develop the site.
As a result, they have asked staff to consider decommissioning and abandoning
the well. Public Works evaluated the request and determined that it is unlikely
that the well would be neededby the Cityfor emergency purposes. As a result,
the staffis comfortable accommodating FHDC’s request to decommission and
abandon the well.
Staff confirmed with the State of Oregon Water Resources Department, that the
water rights that are currently attached to this well can be retained by the City
for use at another location in the future. For the Council’s information, staff
estimates the proportional cost of replacing the production level(750 gallons per
minute) of the well to be approximately$450,000.
TRAFFIC IMPACTS:
FHDC tasked the transportation engineering and consulting firm, Kittleson &
Associates, with investigatingthe potential traffic impacts the proposed
development would generate. As shown in the attachedletter from Kittleson &
Associates (see Attachment 1), the preliminary trip generation estimate for the
proposed development is approximately 300 daily trips, of which 23 trips occur
during the weekday AM peak hour, and 28 trips occur during the weekday PM
peak hour.
City staff has reviewed these numbers and finds that the methodology appears
appropriate. The trips as described would not likely represent a significant
disruption to area traffic patterns.
36
Honorable Mayor and City Council
October 26, 2015
Page 5
CRIME IMPACTS:
The Woodburn Police Department reviewed call history over a 12-month period
on seven multi-family residential properties in Woodburn, including two owned
and operated by FHDC.The attached memo from Police Chief Scott Russell (see
Attachment 2) identifies the following average annual calls per dwelling unit for
each of the seven properties(sorted from highest to lowest):
Complex Name Annual Calls Per Unit
1.Park Ave Apts.1.96
2.Nuevo Amanacer .78
(FHDC)
3.Stonehedge Court Apts..63
4.Esperanza Court .58
(FHDC)
5.Barclay Square Apts..44
6.Hazelwood Estates (Marion Cty.).29
7.Harvard Meadows.20
It is important to note that this data is related to calls for service, not arrests or
crimes committed. Calls for service may be a good indicator of the level of
police response generated by a particular property, but it is not necessarily a
good indicator for the level of crime committed at that same location. A report
providing statistics related to index crimes committed by address can be
generated but would require a significant amount of staff time to collect and
analyze the data.
From the call data listed above, the level of call history and corresponding police
response tothese multi-family housing complexes is not outside of the normal
range expected within Woodburn. It has been the Police Department’s
experience that multi-family housing will have more calls than single family
housing.
PROPERTY TAX IMPACTS:
The City Council requested information on the impact an FHDC project would
have on potential property tax assessments. Because farmworker housing is
eligible for property tax exemption, such a project would directly impact tax
assessments. On behalf of FHDC, the Housing Development Center (HDC)
prepared an analysis comparing the proposed project’s anticipated City
property tax assessments vs. those that would be generated by a market rate
(non-tax exempt)multi-family complex. The analysis and summarizing memo are
attached. (see Attachment 3)It is important to note that the following estimates
37
Honorable Mayor and City Council
October 26, 2015
Page 6
are based upon the assumption that 50% of the units in the proposed
development will be designated as farmworker housing, which is eligible for a
property tax exemption.
The analysis indicated that the proposed project would generate approximately
in property taxes annuallyfor the City of Woodburn, as compared to
$3,318
for a market rate development.This results in projected City property tax
$16,412
assessments that are approximately less per yearfor the proposed
$13,000
project vs. a similar project owned andoperated ina fully taxable manner.
The City’s finance department reviewed the analysis anddiscussed its approach
with a representative of the Marion County Assessor’s Office. Based on this
limited review, the finance departmentdetermined that they arecomfortable
with its methodology and resulting estimates.
:
TERMS OF OFFER
FHDC is offering to purchase the subject property from the City subject to a
number of conditions. After analyzing the site, they determined that it would be
their preference to have control over the entire site, which would require the
water supply well to be abandoned and removed.
FHDC has also identified that various “Site Preparation Costs”will be incurred
before the planned multi-family housing can be constructed. These Site
Preparation Costs include:
Conductthe Phase II Environmental Site Analysis;
Remediate any discovered environmental contamination, which
may include removal of soilsand other contaminated materials;
Abandonment and removal of the water supply well; and
Removal of existing structures.
FHDC is proposingapurchase price of $400,000 with a possible reduction of up to
$75,000 to defray site preparation costs.Under FHDC’s proposal, FHDC will pay all
costs for site preparation. The City will have no out of pocket costs; however,
FHDC will seek a purchase price reduction if the costs rise above $50,000. FHDC is
proposing any reduction to proceed as follows:
1.FHDC willpayall site preparation costs up to $50,000. Ifcosts do not
exceed $50,000 then no reduction of the purchase price will occur;
2.If costs exceed $50,000 then the purchase price will be reduced up to
the next $50,000;
38
Honorable Mayor and City Council
October 26, 2015
Page 7
3.If costs exceed $100,000 no reduction will occur up to the next $25,000.
FHDC is proposing to not require reduction on this $25,000;
4.If costs exceed $125,000 then the purchase price will be reduced up to
the next $25,000.
FHDC is requesting that the City grant an option to purchase the property. The
option will provide them with the ability to conduct the Phase II environmental
analysis and begin the process of applying for project financing. Under the
option, FHDC would have until March 31, 2016 to sign the purchase agreement.
:
TIMELINE OF ACTIVITIES
FHDC provided the City with thefollowing anticipatedtimeline of activities
related to the proposed purchase:
DateActivity
October 26, 2015Property declared surplus
November 9, 2015Council approves option agreement
November 13, 2015 Option Agreement signed
BeginEnvironmental Phase II testing and
November 16, 2015
other due diligence
December 1, 2015–March 31, 2016NEPA review
March 31, 2016Execute Purchase and Sale Agreement
April 2016Submit application to State for financing
Notice of award from State / Release
August 31, 2016
Financing Contingency
Remediateidentified environmental
August 2016–January 2017
hazards
January 31, 2017Release site prep contingency
July 31, 2017Close on purchase of property
:
DIRECTION FROM THE CITY COUNCIL
FHDC has communicated to staff that they are operating on a tight timeline and
need to make a decision about whether to pursuethis project soon. If Council is
supportive of the general terms of this proposal then staff will work with FHDC to
39
Honorable Mayor and City Council
October 26, 2015
Page 8
bring a formal real estate transaction agreement for Council consideration at the
next City Council Meeting on November 9, 2015.
FINANCIAL IMPACT:
The net proceeds from the sale of the subject propertypursuant to the terms
offered by FHDCare not fully known at this time, but areexpected to range from
$325,000-$400,000.
40
Attachment 1
September 1, 2015 Project #: 19353
Mr. Roberto Jimenez
Farmworker Housing Development Center
th
1274 5 Street, Suite 1A
Woodburn, Oregon 97071
RE: 1750 Park Avenue Traffic Analysis
Dear Mr. Jimenez,
Farmworker Housing Development Center is exploring the potential development of up to 45
apartment units on property located at 1750 Park Avenue housing in Woodburn, Oregon. This letter
provides a preliminary trip generation estimate for the potential development, anticipating up to 23
weekday AM peak hour trips and 28 weekday PM peak hour trips.
Woodburn Development Ordinance Section 3.04.05 states that the City of Woodburn may require a
Traffic Impact Analysis (TIA) prior to the approval of a City access permit when the Director estimates a
development proposal may generate either 100 or more additional, peak hour trips, or 1,000 or more
additional daily trips, within ten years of a development application. Under this criteria, a TIA would not
be required for the proposed apartments.
TRIP GENERATION
Preliminary trip estimates for the proposed apartment complex were developed based on trip rates
th
obtained from the standard reference Trip Generation, 9 Edition (Reference 1). Trip Generation is a
nationally recognized trip database published by the Institute of Transportation Engineers. Table 1
presents the trip generation estimate (daily trips were rounded to the nearest 10).
Table 1. Trip Generation
Weekday AM Peak Hour Weekday PM Peak Hour
Total In Out Total In Out
Land Use Units ITE Code Daily
Apartments 45 220 300 23 5 18 28 18 10
As shown in Table 1, development of 45 apartment units is estimated to result in approximately 300
daily trips of which 23 trips occur during the weekday AM peak hour and 28 trips occur during the
weekday PM peak hour. The trip rates in Trip Generation are based on suburban land uses with no
transit service. The apartment building is anticipated to serve a mix of farm worker and work force
41
Attachment 1
Farmworker Housing Development Center Project #: 19353
September 1, 2015 Page: 2
housing. Given the potential for farm workers residing at the apartment complex to commute together
and at hours that may start or end outside the typical morning and evening commuter periods, we
think the actual trip rates realized at the potential development may be lower than the national
average apartment trip rates provided in Trip Generation (lower trip rates reflecting the local trip
making characteristics of the farmworker housing tenants such as carpooling and early working hours).
Traffic counts would need to be collected at another similar land use to confirm local trip making
characteristics, if desired.
OTHER CONSIDERATIONS
While a TIA does not appear to be triggered under the City of Woodburn Development Ordinance
Section 3.04.05, there is evidence suggesting adequate capacity is available along Highway 214 to
accommodate the proposed apartments. We reviewed two relevant studies that our firm prepared in
Woodburn, as discussed below.
Transportation System Plan (TSP) generally found intersections in the site vicinity to
operate acceptably in the near-term. The TSP identified the potential long-term need for signalization
of the Highway 214/Park Avenue intersection but also reported the intersection operated with a
volume-to-capacity (v/c) ratio of 0.51 under then-existing weekday PM peak hour conditions, easily
satisfying the Oregon Department of Transportation (ODOT) 0.85 intersection v/c ratio standard.
The June 22, 2012 (taurant now constructed to the
east of Park Avenue along the south side of Highway 214) found the Highway 214 western site driveway
operated at a v/c ratio of 0.25 or less upon site buildout and that the traffic signal just east of the site
on Highway 214 ( properties) operated at less
than 50 percent of its capacity during the weekday AM and PM peak hours.
TIA, it appears that there are no near-term capacity issues along
Highway 214 in the immediate site vicinity that would require mitigation. Further study would be
required to definitively make this conclusion; however, the apartment building is not a large enough
trip generator to trigger a TIA under the City of Woodburn Development Ordinance so further study is
likely unnecessary.
We look forward to working with the project team as this effort moves forward. Please contact us if you
have any questions in the interim.
Sincerely,
KITTELSON & ASSOCIATES, INC.
Chris Brehmer, P.E. Julia Kuhn, P.E.
Principal Engineer Senior Principal Engineer
Kittelson & Associates, Inc. Portland, Oregon
42
Attachment 2
WPD
OODBURN OLICE EPARTMENT
1060 Mt. Hood Ave., Woodburn, Oregon 97071
Phone: (503) 982-2345 FAX: (503) 982-2371
Scott D. Russell • Chief of Police
•
Jason Alexander
SupportDivision Captain Thursday October 14, 2015
To:Jim Row, AssistantCity Administrator
Subject: MEMO
Fr
om: Scott D. Russell, Chief of Police
Re:Calls for Police Service FHDC Properties and Other Multi-family Complexes
Re
cently I asked the Records Division to review the 12 month calls for service queries that were
run on multi-family properties for accuracy. They were able to ascertain that the queries were
double counting some incidents (the query counted each officer responding). These errors were
corrected and after that we added a few additional properties to the analysis. The following
results were obtained and,after checking the data, I am confident that the numbers are now
correct. Please let me know if you need anything further.
FHDC Properties:
.58
Esperanza Court: 12 Units, 7 Calls for Service, annual calls per unit average
.78
Nuevo Amanacer (Combined): 130 Units, 102 Calls for Service, annual calls per unit average
Stonehenge Court Apartments:North Front Street
.63
192 Units, 120 Calls for Service, annual calls per unit average
Barclary Square Apartments:West Hayes Street
.44
70 Units, 31 Calls for Service, annual calls per unit average
Hazelwood Estates: Carol Street (Marion County Housing Authority)
.29
24 Units, 7 Calls for Service, annual calls per unit average
Harvard Meadows: Harvard St.
.20
235 Units, 48 Calls for Service, annual calls per unit average
Park Ave Apartments: 1469 Park Ave
1.96
26 Units, 51 Calls for Service, annual calls per unit average
43
Attachment 3
MEMO
Date:October16,2015
To:WoodburnCityCouncil
From:HousingDevelopmentCenter(HDC)
FarmworkerHousingDevelopmentCenter(FHDC)
RE:1750ParkAvenueΑTaxEstimate
SUMMARY
HousingDevelopmentCenter(HDC)hasprovidedtheattachedestimateofpropertytaxesprojectedtobe
leviedfromCI5/ƭaffordablehousingprojectproposedtobedevelopedonpropertylocatedat1750
ParkAvenueandcurrentlyownedbytheCityofWoodburn.FHDCisseekingtodevelopa44unit,
affordable,workforceprojectontheproperty,withprimarilytwoandthreebedroomfamilysizedunits.
ApproximatelyonehalfoftheunitswouldbesetasideforAgriculturalWorkersandtheirfamilies,and
thereforewouldqualifyforapropertytaxexemption.Thebalanceoftheunits,servingthegeneral,low
incomeworkforceinWoodburn,willincurpropertytaxes.HDCalsoanalyzedtheportionofthelevied
taxeswhichwouldgototheCityofWoodburn,comparedtoothertaxingentities.
Basedonthemethodologydescribedbelow,theproposedproject,at44units,wouldgeneratean
estimated$3,318 inleviedCitypropertytaxesperyear,includingthepropertytaxexemptionfor50%of
theunits.Thefinaltaxesleviedwilldependonfactorssuchasthefinalnumberofunits,finalvaluation
byappraisalandtheassessedvaluecomparedtorealmarketvalue.Thenewtaxrevenuefromthe
proposedprojectwouldaddsignificantlytoCityrevenueswhencomparedtothecurrentvacant,City
ownedpropertyortousebyafullytaxexempt,charitablepurpose.
LIMITATIONSOFANALYSIS
Theattachedpropertytaxestimateswerederivedusinganumberofassumptions,whichwillnotbeable
tobeconfirmeduntiltheproposedprojectisthroughdesigndevelopmentandfinancingapplicationsand
anasbuiltappraisalcanbeobtainedfromalicensedappraiser.HDCisnotalicensedappraiser,andhas
completedthisanalysisonlyforestimatingpurposesattherequestoftheCityofWoodburn.Thesevalues
shouldnotbereliedonforrealestatetransactionpurposes.
METHODOLOGY
Thebasicmethodologyusedincludesestimatingthepropertyvalue,theassessedvalueandthen
calculatingtheestimatedtaxesforamarketratemultifamilypropertyandanaffordableproperty.Then
wehaveshowntheimpactoftheexpectedAgriculturalWorkerpropertytaxexemptiononleviedtaxes:
44
Attachment 3
Determinationofestimatedpropertyvaluewhencompleted:AsrequestedbyCityStaff,HDC
usedmarketvaluesforfourFarmworkerHousingDevelopmentCorporation(FHDC)properties,
asifthosepropertiesdidnothavemandatoryrentrestrictions,calculatedanaverageperunit
valuefromtheseproperties,anddeterminedtheestimatedmarketvalueof44unit,non
restrictedmultifamilypropertyontheParkAvenuesite.Thisisgenerallyreferredtoasa
ComparablesApproachtovaluation.
Asisstandardinvaluationofaffordablehousing,andbecausewehaveaprojectedoperating
e
budgetforourproposedaffordableproject,HDCusedanIncomeApproachtodetermineth
valueoftheproposedaffordabledevelopment,asdescribedbelow.
ComparableApproachtoDetermineMarketRateProjectValue:Basedonthefour
o
comparableFHDCproperties,theaverageperunitvaluewas$70,021.Theresulting
estimatedvalueofa44unitdevelopmentwouldbe$3,080,915.
IncomeApproachtoDetermineAffordableHousingValue:Theincomeapproachtakes
o
intoaccountthenetoperatingincomeforapropertyinordertoderivevalue.Inthis
approach,theanticipatednetincomefromarentalproperty(afterbudgetedoperating
expenses)isdividedbyacapitalizationrate(therateofreturnbasedonincomethata
ectedtogenerate)todeterminetheassessedvalue.Inaffordablehousing,
propertyisexp
becauserents(revenues)arerestrictedtobelowmarket,thenetincomefromthe
propertyisreduced,reducingtheƦƩƚƦĻƩƷǤƭvalue.Basedonrentsattheproposed
projectsettobeaffordabletohouseholdsatorbelow60%oftheareamedianincome,
andusingacaprateof7.25%(thecaprateintheappraisalforCI5/ƭmostrecent
development),theincomeapproachgeneratesavalueof$1,245,776forarentrestricted
44unitdevelopment.
DeterminationofTaxAssessedValue:Taxesareassessedbasedonanassessedratherthan
marketvalue.HDCusedan88%assessedvalueratioobtainedfromMarion/ƚǒƓƷǤƭtaxğƭƭĻƭƭƚƩƭ
office.Forthetheoretical,marketrate,44unitprojectatParkAvenue,theassessedvalueis
$2,711,205.Fortherentrestricted,affordableproperty,theassessedvalueis$1,096,283.
CityTaxRevenuefromMarketRateProject:Theanticipatedleviedtaxesshownontheattached
chartarecalculatedbasedontheestimatedassessedvaluetimestheCityofWoodburnstandard
$6.0534per$1,000taxrate.Usingtheseassumptions,theestimatedannualCityleviedtaxes
wouldbe$16,412.
strictedProject:CityofWoodburntaxrevenuesfromtheproposed
TaxRevenuefromRentRe
affordablehousingproject,withoutanyexemption,willbesomewhatreducedfrommarketdue
torestrictedrealmarketvaluesdiscussionabove.Basedontheassessedvaluesderivedabove
andmultipliedbythestandardtaxrateof$6.0534per$1,000,theleviedCitytaxeswithoutany
exemption,areestimatedat$6,636.
ReductioninTaxRevenueDuetoAgriculturalWorkerTaxExemption:FHDCplanstosetaside
50%oftheunitsforagriculturalworkers,withthebalancebeingavailableforthegeneralworking
population.FHDCwillbepursuingataxexemptionononlythesetasideunitsandasaresult,the
net,Cityleviedtaxesbe$3,318 fora44unitdevelopment,areductionofabout$3,000.
2
45
Attachment 3
CONCLUSION
Basedontheestimatedvaluefora44unit,affordableworkforcefamilyhousingprojectof$1,245,776,
usinganassessedvalueof88%ofmarketvalue,theestimatedtaxesleviedwitha50%propertytax
exemption,propertytaxestotheCitywouldbe$3,318 peryear.Therefore,themainimpactonCity
revenuesisduetothereducedvalueofamultifamilypropertywhenrentrestrictionsareimposed,rather
thansolelythedecisiontosetasidesomeunitsforagriculturalindustryworkforce.
Again,HDChascompletedthisanalysisonlyforestimatingpurposesandthesevaluesshouldnotberelied
onforrealestatetransactionpurposes.
3
46
Attachment 3
47
Agenda Item
October 26, 2015
TO:Honorable Mayor and City Council through City Administrator
FROM:Steve Krieg, Building Official
SUBJECT:
Intergovernmental Agreement with the City of Silverton
RECOMMENDATION:
That the City Council authorizethe City Administrator to sign an
Intergovernmental Agreement (IGA) with the City of Silverton for
Structural/Mechanical Inspections and Plan Reviews.
BACKGROUND:
In March of 2010, The City of Woodburn and the City of Silverton entered into an
IGA to assist each other in an as-needed basis for structural/mechanical
inspections and plan reviews. The IGA has reached the end of its term and
officials from both cities are proposingto renew the program. The City of
Woodburn has an IGA with Marion County for mutual inspectionand plan
review assistance. The IGA with Silverton has helped both cities meet demand
for inspection and review services.
DISCUSSION:
The Structural/Mechanical Inspections and Plan Review IGA proposes to
continue the 2010 program.This IGA is set to expire July 1, 2017.
FINANCIAL IMPACT:
The Structural/Mechanical Inspections and Plan Reviews IGA involves budgeted
money to the extent that Woodburnuses Silverton’sresources. To the extent
that Silverton uses Woodburn’sresources, some revenue will be received by the
City.
Attachments:IGA for Structural/Mechanical Inspections and Plan Reviews
Agenda Item Review:City Administrator ___x___City Attorney ___x___Finance __x___
48
49
50
51
52
53
Agenda Item
October 26, 2015
TO:Honorable Mayor and City Council
FROM:Scott C. Derickson, City Administrator
SUBJECT:
Appointment of Administrator Pro Tem
RECOMMENDATION:
It is recommended the City Council appoint Assistant City Administrator Jim Row
as Administrator Pro Tem for the period November 10 through November 30,
2015.
BACKGROUND:
I will be away from the office from November 10 through November 30, 2015.
Pursuant to Section 21(e) of the Woodburn Charter, the City Council shall
appoint an Administrator Pro Tem whenever the Administrator is absent from the
City. The Pro Tem Administrator shall possess the powers and duties of the
Administrator, as limited by the Charter.Jim Rowhas accepted this assignment
in the past and has the skills needed to successfully complete it.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
Agenda Item Review:City Administrator ___x___City Attorney __x____Finance _x____
54
Agenda Item
October 26, 2015
To: Honorable Mayor and City Council through City Administrator
From:Jim Hendryx, Economic and Development Services Director;
Kate Foster, Associate Planner
Subject:
Director Approval of a Residential Architectural Standards
Substitution; File Number RSS 2015-02, Located at 577 Willow Ave.
RECOMMENDATION:
No action is recommended. This item is placed before the Council for
informational purposes, in compliance with the Woodburn Development
Ordinance (WDO)Section 4.02.02. The Council may call up this item for review if
it desires.
BACKGROUND:
The WDO allowsup to threearchitectural standards to be substituted, pursuant
to Section 5.02.02. The substituted materials or design must still meet the overall
intent of the Ordinance.
The WDO allowsup to threearchitectural standards to be substituted, pursuant
to Section 5.02.02. The substituted materials or design must still meet the overall
intent of the Ordinance. The applicant requests one architectural standard
substitution in order to avoid replacing the siding on a new-to-the-site
manufactured home, as conditioned by the Planning Department in the
building permit B15-381, which has been approved. The standard for which the
substitution is requestedis: WDO 3.07.02 C. Exterior Finish.
The subject manufactured home is a replacement for an existing manufactured
home. The existing manufactured home is nonconforming with regard to
Section 3.07.02 E 1 and 2, the main pedestrian entrance and porch, and G, a
multi-articulated roof line, because the dwelling is orientated lengthwise on the
lot instead of facing the street and has no covered porch or recessed entry.
These three standards will continue to be nonconforming after the placement of
the new manufactured home. The existing dwelling is also nonconforming with
Agenda Item Review:City Administrator __x____City Attorney __x____Finance _x____
55
Honorable Mayor and City Council
October 26, 2015
Page 2
regard to Section 3.07.02 F, with windows facing the street; however, the new
dwelling will meet this standard and move further towards conformity. The
remaining standards, for which no substitutions are requested, and no
nonconformities exist, were reviewed separately as a Type I application in the
building permit (B15-381) andarenot addressed in this request.
The Director approved the decision on October 7, 2015 without conditions. The
Planning section of the building permit was approved for the development with
the condition that the siding either be replaced after placement, or that the
owners obtain an approval for an architectural standard substitution to retain
the siding.
DISCUSSION:
None.
FINANCIAL IMPACT:
The decision is anticipated to have no public sector financial impact.
See pictures below.
56
Honorable Mayor and City Council
October 26, 2015
Page 3
ZONING MAP
Zoning map showing subject property
57
Honorable Mayor and City Council
October 26, 2015
Page 4
58
Honorable Mayor and City Council
October 26, 2015
Page 5
59