September 28, 2015 Agenda
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UEVO MANECER IPRIANO ERREL DUCATION ENTER IFTH TREET
1.CALL TO ORDER AND FLAG SALUTE
2.ROLL CALL
3.ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
None.
Appointments:
A.PlanningCommission
B.LibraryBoard
4.COMMUNITY/GOVERNMENT ORGANIZATIONS
.
None
5.PROCLAMATIONS/PRESENTATIONS
Proclamations:
A.Hispanic Heritage Month1
Presentations:
.
None
6.COMMUNICATIONS
.
None
–
This allows the public to introduce items for Council
7.BUSINESS FROM THE PUBLIC
consideration not already scheduled on the agenda.
–Items listed on the consent agenda are considered routine
8.CONSENT AGENDA
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A.Woodburn City Council minutes of September 14, 20153
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-
6318at least 24 hours prior to this meeting.
**Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo.
Comuníquese al (503) 980-2485.**
September 28, 2015Council Agenda Page i
Recommended Action: Approve the minutes.
B.Woodburn City Council Executive Session minutes of 7
September 14, 2015
Recommended Action:Approve the minutes.
C.Interfund Loan Payment9
Recommended Action:Ratify actions on Interfund Loan.
D.Off-Premises Sales –Change of Ownershipfor Young Street 10
Market
Recommended Action: The Woodburn City Council
recommends that the OLCC approve an Off-Premises Liquor
Sales License and Change of Ownership for Young Street
Market.
E.Woodburn Recreation and Park Board minutes of September 8, 12
2015
Recommended Action: Accept the minutes.
F.Crime Statistics through August 201515
Recommended Action: Receive the report.
9.TABLED BUSINESS
None.
10.PUBLIC HEARINGS
.
None
–Members of the public wishing to comment on items of general
11.GENERAL BUSINESS
business must complete and submit a speaker’s card to the City Recorder prior to
commencing this portion of the Council’s agenda. Comment time may be limited
by Mayoral prerogative.
A.Council Bill No.2989-AResolutionConcerning the City Of 20
Woodburn's Interest in Establishing the Global Inclusion Advisory
Committee;Specifying Guiding Principles and; Providing
Membership Composition
Recommended Action:It is recommended that the City
Council takeappropriate action on the attached Resolution
creating the Global Inclusion Advisory Committee.
B.Utility Assistance Program27
Recommended Action:Authorize the City Administrator to
September 28, 2015Council Agenda Pageii
execute an agreement with Mid-Valley Community Action
Agency (MWVCAA) to administer a utility assistance program.
–
These are
12.PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
.Director Approval of a Residential Architectural Standards 29
A
Substitution; File Number RSS 2015-01, Located at 1602 Granite
Drive
Recommended Action:No action is recommended. This item is
placed before the Council for informational purposes, in
compliance with the Woodburn Development Ordinance
Section 4.02.02. The Council may call up this item for review if it
desires.
13.CITY ADMINISTRATOR’S REPORT
.Chief of Police Recruitment Update
A
14.MAYOR AND COUNCIL REPORTS
.Civic Leadership Training-Councilor Alonso Leon
A
15.WORKSHOP
A.SignageWorkshop-Council Goal32
Topic Introduction/Staff Report
PowerPoint Presentation
Council Discussion
Public Comment on topic
Close Workshop
16.EXECUTIVE SESSION
17.ADJOURNMENT
September 28, 2015Council Agenda Pageiii
Hispanic Heritage Month
thth
September 15 - October 15
WHEREAS,
people who identify themselves as Hispanic, Latino, Chicano or Indigenous
from Mexico, South and Central America have contributed to Woodburn’s history and successes
since the 1880’s, and
WHEREAS,
Woodburn honors their rich and diverse cultural heritage and historical
legacies, and
WHEREAS,
Woodburn’s Hispanic community now constitutes sixty percent of our
population, including leaders, policy makers, educators, students, health care professionals,
military, public safety, the trades, business leaders and entrepreneurs, actively involved in our
community and in mentoring our next generation; and
WHEREAS,
the Governor has proclaimed the month of September 15 through October
15 to be Hispanic Heritage Month, and Oregon proudly joins the nation in celebrating the rich
culture and history of Hispanic heritage in Oregon. The State of Oregon and the City of
Woodburn dedicate ourselves to working together to address the challenges that still face
Hispanic Oregonians in equity and access to the prosperity of Oregon.
NOW,THEREFORE,
I, Kathryn Figley, Mayor of the City of Woodburn, hereby
proclaim September 15 through October 15, 2015 to be "HISPANIC HERITAGE MONTH" in
the City of Woodburn, and encourage all to join in this observance.
IN WITNESS WHEREOF,
I have hereunto set my hand and caused the Seal of the City
of Woodburn to be affixed.
Kathryn Figley, Mayor
City of Woodburn
1
Mes de la Herencia Hispana
15 de septiembre – 15 de octubre
MIENTRASQUE,
las personas que se identifican como Hispanos, Latinos, Chicano o
indígena de México, centro y Sudamérica han contribuido a la historia y éxitos de Woodburn
desde los 1880’s y
MIENTRAS QUE,
Woodburn honra su rica y diversa herencia cultural y legado
histórico, y
MIENTRAS QUE,
la comunidad Hispana de Woodburn ahora constituye a sesenta por
ciento de nuestra población, incluyendo líderes, políticos, educadores, estudiantes, profesionales
de la salud, los militares, la seguridad pública, los comercios, líderes de negocios y empresarios,
participan activamente en nuestra comunidad y en la tutoría de nuestra próxima generación; y
MIENTRAS QUE,
el Gobernador ha proclamado el mes de 15 de septiembre al 15 de
octubre el Mes de la Herencia Hispana, y Oregon se une orgullosamente a la nación en la
celebración de la rica cultura e historia de la herencia hispana en Oregon. El estado de Oregon y
la ciudad de Woodburn nos dedicamos a trabajar juntos para tratar los desafíos que aún enfrentan
los Oregonianos Hispanos en equidad y el acceso a la prosperidad de Oregon.
AHORA, POR LO TANTO,
yo, Kathryn Figley, la alcalde de la ciudad de Woodburn,
por este medio proclamo el 15 de septiembre al 15 de octubre de 2015 el “MES DE HERENCIA
HISPANA” en la ciudad de Woodburn, y animo a todos a unirse en esta celebración.
EN FE DE LO CUAL,
he aquí mi firma y el sello de la ciudad de Woodburn a fijarse.
______________________________
Kathryn Figley, Alcalde
Ciudad de Woodburn
2
COUNCIL MEETING MINUTES
SEPTEMBER 14, 2015
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
0:00
OF MARION, STATE OF OREGON, SEPTEMBER 14, 2015
CONVENED
The meeting convened at 7:16 p.m. with Council President Lonergan
presiding.
ROLL CALL
Mayor Figley Absent
Councilor Carney Present
Councilor LonerganPresent
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Alonso Leon Present
Staff Present:
City Administrator Derickson, City Attorney Shields, Police Chief Russell,
Captain Alexander, Sergeant Wilson, Public Works Director Scott, Economic and
Development Director Hendryx, Human Resources Director Hereford, Urban Renewal
Manager Stowers, Communications Coordinator Horton, Executive Legal Assistant Veliz
COMMUNITY/GOVERNMENT ORGANIZATIONS
0:00
Woodburn Senior Center President Don Judson, 2815 Hazelnut Drive, updated the council
on changes to the operations of the Woodburn Senior Center. He announced that the grand
opening of the center will occur on October 14. City Administrator Derickson stated that
there is the possibility of a partnership with the City and the Woodburn Senior Center.
CONSENT AGENDA
0:08
A.
Woodburn City Council minutes of August 10, 2015,
B.
Woodburn City Council Executive Session minutes of August 10, 2015,
C.
Woodburn Planning Commission minutes of December 11, 2014,
D.
Liquor License Change of Ownership application for El Tule Taqueria,
E.
Crime Statistics through July 2015,
F.
Building Activity for July 2015,
G.
Building Activity for August 2015.
Ellsworth/Alonso Leon
... adopt the Consent Agenda. The motion passed unanimously.
COUNCIL BILL NO. 2987- AN ORDINANCE AMENDING ORDINANCE 1957
0:09
REMOVING BOONES FERRY ROAD NORTH OF OREGON STATE HIGHWAY
214 AS A DESIGNATED TRUCK WAY
Carney
introduced Council Bill No. 2987. Executive Legal Assistant Velizread the two
readings of the bill by title only since there were no objections from the Council. Public
Works Director Scott provided a staff report. On roll call vote for final passage, the bill
passed unanimously. Council President Lonergan declared Council Bill No. 2987 duly
Page 1 - Council Meeting Minutes, September 14, 2015
3
COUNCIL MEETING MINUTES
SEPTEMBER 14, 2015
passed.
CONSIDERATION OF ADDITIONAL MARIJUANA ACTIONS
0:18
City Administrator Derickson provided a staff report. Orlando Lopez, 1249 McKinley
Street, stated that he believes that the City should not ban recreational sales of marijuana. He
added that there is an underground market for marijuana and it is very easy to obtain and
that by passing this ordinance it will allow the underground market to continue. Molly
Drew, 1420 Alexandra Avenue, stated that the comment that no one has tried to open a store
is not true. She added that the City only allows it in a certain area and the building that is
located in that area will not allow it. She stated that she believes the City needs to open up
morearea so it leaves more options for possible stores. Councilor Morris stated that he had a
phone call before the meeting from someone who is in favor of allowing it but with taxation.
Councilor Morris added that his struggle with this is that there isn’t a massive wave either
for or against this. Councilor Ellsworth stated that communities around Woodburn will be
allowing this and if we don’t, what we’re really doing is saying no to any portion of the
proceeds. Councilor Carney stated that he was impressed with Orland Lopez’s comments
however, he is inclined to pass this ordinance to give the City time to consider the issues.
Councilor Lonergan asked if anyone was interested in putting this on the ballot. Councilor
Alonso Leon stated that she feels we have to because we are not getting enough people to
give feedback on this.
COUNCIL BILL NO. 2988 - AN ORDINANCE PROHIBITING THE SALE OF
0:52
LIMITED MARIJUANA RETAIL PRODUCT IN THE CITY OF WOODBURN AND
DECLARING AN EMERGENCY Lonergan
introduced Council Bill No. 2988.
Executive Legal Assistant Velizread the two readings of the bill by title only since there
were no objections from the Council. Councilor Morris asked if this refers it back to the
voters and Councilor Lonergan said no, this is opting out of early sales. Councilor Morris
asked if there will be discussion about referring it to the voters and Councilor Lonergan
stated that they already did and we aren’t going to do it. Councilor Ellsworth added that we
don’t have to make that decision now. Councilor Carney asked if we can do this and still
refer to the voters at a later time. City Attorney Shields answered that you could pass the
ordinance tonight and still look at the possibility of a referral but we need to check the
timeline on it. On roll call vote for final passage, the bill failed with a vote of 2-4 with
Councilors Alonso Leon, Schaub, Ellsworth and Morris voting nay.
ASSOCIATION BUILDING APPRAISAL
1:01
Ellsworth/Schaub
Economic and Development Director Hendryx provided a staff report. ...
continue a multi-faceted approach to develop the Association Building, the City will
continue to promote the property, work with local organizations, and list the property for
sale at $500,000. The motion passed unanimously.
CONSIDERATION OF S. FIRST STREET PROPERTY APPRAISAL
1:12
Economic and Development Director Hendryx provided a staff report. Councilor Carney
First Street commented that it might be imprudent to dispose of a piece of propertythat
Page 2 - Council Meeting Minutes, September 14, 2015
4
COUNCIL MEETING MINUTES
SEPTEMBER 14, 2015
could potentially be part of a project thatwe’re already putting emphasis on. Councilor
Lonergan stated that he is not against selling but feels that the value could increase if we
removed the buildings and defer selling. Councilor Alonso Leon stated that she believes we
should defer selling. Councilor Carney and Councilor Schaub concurred.
INTERGOVERNMENTAL AGREEMENT WITH MARION COUNTY
1:21
Schaub/Alonso
Economic and Development Director Hendryx provided a staff report.
Leon
... authorize the City Administrator to sign a renewed Intergovernmental Agreement
(IGA) with Marion County for Structural/Mechanical Inspection and Plan Review.The
motion passed unanimously.
PLANNING COMMISSION APPROVAL OF CASES SUB 2014-01 AND ZA 2015-02,
1:23
LOCATED AT 1020 BROWN STREET (BROWN ESTATES)
Council declined to call this item up for review.
CITY ADMINISTRATOR’S REPORT
City Administrator Derickson stated that the next council meeting will take place at Nuevo
Amanacer and the establishment of the Global Inclusion Committee will be on the agenda.
He also thanked people for attending the ribbon cutting this morning.
MAYOR AND COUNCIL REPORTS
1:24
Councilor Morris stated that it was exciting to hear leadership talk about how cool
Woodburn is at the ribbon cutting this morning.
Councilor Ellsworth stated that she looks forward to attending the League of Oregon Cities
conference and that she was pleased with the ribbon cutting this morning.
Councilor Lonergan stated that it was a good day for Woodburn and that he appreciates
everyone’s work on the interchange project. He also thanked Mayor Figley for all the work
she did in getting this project completed.
Councilor Carney stated that he enjoyed the ribbon cutting and added that the closing
remarks by Councilor Lonergan were electrifying.
Councilor Alonso Leon acknowledged all the hard work that it took to get the interchange
completed. She added that she hopes to have a proclamation for Hispanic Heritage month at
the next meeting.
EXECUTIVE SESSION
1:28
Mayor Figley entertained a motion to adjourn into executive session under the authority of
Morris/Ellsworth
ORS 192.660(2)(h), ORS 192.660(2)(f) and ORS 192.660 (2)(i). …
move into executive session. The Council adjourned to executive session at 8:50 p.m. and
reconvened at 10:03 p.m. Council President L stated that no action was taken by the Council
while in executive session.
ADJOURNMENT
1:56
Ellsworth/Schaub
... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 10:04 p.m.
Page 3 - Council Meeting Minutes, September 14, 2015
5
COUNCIL MEETING MINUTES
SEPTEMBER 14, 2015
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Heather Pierson,City Recorder
City of Woodburn, Oregon
Page 4 - Council Meeting Minutes, September 14, 2015
6
EXECUTIVE SESSION
COUNCIL MEETING MINUTES
SEPTEMBER 14, 2015
DATECONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON,SEPTEMBER 14, 2015
CONVENED
TheCouncil met in executive session at 8:52 p.m. with Council President Lonergan
presiding.
ROLL CALL
Mayor Figley Absent
Councilor Carney Present
Councilor LonerganPresent
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Alonso Leon Present
Council President Lonergan reminded those in attendance that information discussed in executive
session is not to be discussed with the public.
Media Present(Items 1, 2 and 3):
Tyler Francke, Woodburn Independent
Staff Present Item #1:
City Administrator Derickson, City Attorney Shields, Economic
Development Director Hendryx, Communications Coordinator Horton, Executive Legal Assistant
Veliz
Others Present:
Pete McCallum
The executive session was called:
To consult with counsel concerning the legal rights and duties of a public body with regard
to current litigation or litigation likely to be filed pursuant to ORS 192.660 (2)(h).
To consider records that are exempt by law from public inspection pursuant to ORS 192.660
(2)(f).
Staff Present Item #2:
City Attorney Shields, Communications Coordinator Horton, Executive
Legal Assistant Veliz
The executive session was called:
To review and evaluate, pursuant to standards, criteria and policy directives adopted by the
governing body, the employment-related performance of the chief executive officer of any
public body, a public officer, employee or staff member unless the person whose
performance is being reviewed and evaluated requests an open hearing pursuant to ORS
192.660 (2)(i).
Page1 – Executive Session, Council Meeting Minutes, September 14, 2015
7
Staff Present Item #3:
City Administrator Derickson, Communications Coordinator Horton,
Executive Legal Assistant Veliz
The executive session was called:
To review and evaluate, pursuant to standards, criteria and policy directives adopted by the
governing body, the employment-related performance of the chief executive officer of any
public body, a public officer, employee or staff member unless the person whose
performance is being reviewed and evaluated requests an open hearing pursuant to ORS
192.660 (2)(i).
ADJOURNMENT
The executive session adjourned at 10:02 p.m.
APPROVED_______________________________
KATHRYN FIGLEY, MAYOR
ATTEST_______________________________
Heather Pierson,CityRecorder
City of Woodburn, Oregon
Page2 – Executive Session, Council Meeting Minutes, September 14, 2015
8
Agenda Item
September 28, 2015
TO:Honorable Mayor and Councilthrough City Administrator
FROM:Sarah Head, Finance Director
SUBJECT:
Interfund Loan Payment
RECOMMENDATION:
Ratify actions on Interfund Loan.
BACKGROUND:
Resolution 1740 was adopted in 2003 and authorized an Interfund Loan from the
Street SDC Fund to the Special Assessment Fundto assist in funding three
improvement districts(East Hardcastle, Boones Ferry and West Lincoln).This
Resolution was drafted in compliance with Local Budget Law and specified: (1)
the amount loaned; (2) the repayment schedule; and (3) the interest rate.
Since the passageofResolution 1740, assessments have been collected in the
City’s Special Assessment Fund, which is the City’s financial mechanism for
repaying the fund transfer. After extensive research conducted by the Finance
Department, staff determined that when the final repayment transfer became
due on November 11, 2006, the actual transfer did not occur. We have not been
able to determine why the transfer did not occur.
The entire amount of the Interfund Loanprincipal ($995,602) hasnow been
transferredfrom theSpecial Assessment Fund to the Street SDC Fund. This leaves
a remaining interest payment of $69,294(annual rate of 2.32%over the 3 year
loan term).TheCity Auditor has been made aware of this situation and suggested
that the City Council be advised and approve a course of action for resolving the
final interest transfer.Staff agrees withthe Auditor’s recommendations.
FINAL RESOLUTION OF PAYMENT:
By accepting this Agenda Item, the Council is acknowledging that the principal
transfer has occurred and that the final interest transfer of $69,294 will be
budgeted for and resolved in the upcoming fiscal year.
Agenda Item Review: City Administrator ___X___City Attorney ___X___Finance ___X____
9
Agenda Item
September 28, 2015
TO:Honorable Mayor and City Council through City Administrator
THRU: Scott Russell, Chief of Police
FROM:Jason R. Alexander, Captain
SUBJECT:
Off-Premises Sales – Change of Ownership
RECOMMENDATION:
The Woodburn City Council recommends that the OLCC approve an Off-Premises
Liquor Sales License and Change of Ownership forYoung Street Market.
BACKGROUND:
Applicant: Byoung Jin
2700 NE 161 Street
Ridgefield, Washington 98642
503.869.5764
Business:Young Street Market
1030 Young Street
Woodburn OR, 97071
503.981.7222
Owners: Same as Applicant (Above)
License Type: -,which permits beer, wine, and cider
OffPremise Liquor License
sales for off-premise consumption only.
On approximately September 11, 2015,the Woodburn Police Department
received anapplication, requesting approval for an
Off-Premises- Change of
liquor licenseforYoung Street Market.A convenient store, that will sell
Ownership
grocery food items as well as alcohol for off premise consumption.
Agenda Item Review:City Administrator _x_____City Attorney ___x___Finance __x___
10
Honorable Mayor and City Council
September 28, 2015
Page 2
Young Street Market islocated at 1030 Young Street Woodburn OR, 97071.The
storewill be open Sundaythru Saturday from 6:00am to 10:00pm. There willbe no
recorded music, DJ music, karaoke, or video lotterygames.The Police
Department has received no communication from the public or surrounding
businesses in support of or against the new outlet.
DISCUSSION:
The Police Department has completed a background investigation, in
connection with the OLCC,on the applicant and found nothing of a
questionable nature, which would preclude the issuance of this license, or
granting this change.
FINANCIAL IMPACT:
None
11
CityofWoodburn
CityofWoodburn
RecreationandParkBoardMinutes
RecreationandParkBoardMinutes
September 8, 20155:30p.m.
CALL TO ORDER
1.
ROLL CALL
2.
Position I Ricardo Rodrigues, Member (12/18) Absent
Position II Vacant, Student Member (12/15)
Position III Joseph Nicoletti, Board Secretary (12/17) Absent
Position IV Rosetta Wangerin, Board Chair (12/17) Present
Position V Chris Lassen, Member (12/17) Present
Position VI Ardis Knauf, Member (12/16) Present
Position VII David Piper, Member (12/16) Present
APPROVAL OF MINUTES
3.
The minutes from the July, 14 2015 meeting were unanimously approved
(Knauf/Lassen).
BUSINESS FROM THE AUDIENCE
4.
None.
NEW BUSINESS
5.
None.
OLDBUSINESS
6.
a.The Fiesta Mexicanawas a success! The event goal was to break even
financially and in fact, the event made a very small amount in revenue.
There’s a post event meeting on Thursday Sept. 10 at 4:00pm at City
Hall for anyone who is interested. Staff received positive feedback all
around on the event this year and planning for 2016 has already begun.
b.The museum was awarded the grant they applied for from the State
Heritage Department and staff are in the middle of facilitating that
grant currently. Two weeks ago, staff held a community meeting to
discuss the mission, vision and goals for the museum. It was well
attended. The next step is to do a collection assessment, which will be
later in September. Staff are also looking at applying for another grant,
which would include a new HVAC system and development of
exhibits.
c.Discussion took place around the CIP park project list. Park Board
members agreed the current list looks great and covers a wide variety
of important projects. Wangerin asked about being proactive on
talking to property owners for new park properties. She also asked
about where all the Mill Creek Greenway would run and if it’s
12
possible to prioritize sections of that project. Piper mentioned he felt a
parking lot would not be necessary for that project. Related to the
Greenway project, Rosetta asked about having an easement for
property owned by Mid Valley Church. Piper mentioned it’s important
to consider the life of the Settlemier tennis courts and have a plan for
when those will need investment again for maintenance.
DIVISION REPORTS FROM DEPARTMENT
7.
a.Aquatics
Financial Update – July & August
Expenses – $103,106 a 1.3% or $1,372 increase over last year
Revenues – $67,540 a 7.8% or $4936 increase over last year
Attendance – 10,224, 188 fewer than last year
Program Update
Swim Lessons
Group lessons - Summer 2014 689 – Summer 2015 781
Ran Junior Lifeguard and Make-A-Splash Camps – 21 participants
in both camps over two dates (July & August camps), 15 in 2014
dates
598 in group fitness classes for August
Neon Splash Dance Party – Had 26 kids in attendance
Marketing/Other
1 week swim pass – Last week of August sold 32 memberships
1 week free – sorry to see you go, postcards sent today to all
canceled monthly memberships over the past 3 years
1 month free – for new customers only, Safeway advertising,
th
starts Oct 15
Advertisement at Frontier Golf Course in Canby, Or, Stone Creek
Golf Club and the Charbannaeu Golf Course, OGA Course in
Woodburn – 2 years at each of those locations, 2x3 ft sign on tee
holes, on scorecards, and at the main entrance of the OGA course.
Lifeguard class – hired 6 new lifeguards – 4 of them completed
swim instructor training
Labor Day BBQ – 136 people for the day, disappointing, donated
leftover food
b.Recreation
Youth Sports
Youth soccer underway! Have around 315 registered this season.
Youth cheer is a new program and has booked full with 45
students! The demand for this program is exciting and we’re
looking at ways to include an additional program in the winter.
Youth volleyball is also a new additional with 20 registered in that
program. Because gym space is very tight within the community,
the program will be at the Foursquare Church gym.
Adult Programs
13
Ft. Vancouver Active Adult Trip tomorrow with 15 registered.
Recreation trip, a hike, scheduled for Saturday has 3 registered.
Hikes will likely be taken off the schedule due to low demand.
Oktoberfest Trip coming up on Sept. 17.
Events
The Blazers are coming to town with a relay on Friday Sept. 18.
This will include a school assembly, other activities and will
conclude with an event in the Downtown Plaza from 4-6pm. The
event is free and open to all ages.
Youth Advisory Board
Doing recruitment and kick off parties currently to attract new
members.
Had 5 interested in the park board position and just waiting to
receive applications.
Adult Sports
Men’s Basketball Fall League starts up in October.
c.Parks & Facilities
A.
The Centennial Park grant notification for the playground
project will be later this month and staff will have that at the
October board meeting.
B.
The shelter at Settlemier Park is done and theproject at
Legion Park is done as well.
FUTURE BOARD BUSINESS
8.
None.
BOARD COMMENTS
9.
a.
Lassen and Wangerin mentioned looking at other communities to see
what they’ve done for ideas for Woodburn parks and projects.
b.
Piper asked for follow up on the bike rack in the plaza and replacing
the shootout pieces at Nelson Park.
c.
Wangerin mentioned the next meeting will be Oct. 13.
ADJOURNMENT
10.
The meeting was adjourned at 6:40 p.m.
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19
Agenda Item
September 28, 2015
TO:Honorable Mayor and City Council
FROM:Scott C. Derickson, City Administrator
SUBJECT:
Global Inclusion Advisory Committee
RECOMMENDATION:
It isrecommended that the City Council take appropriate action on the attached
Resolution creating the Global Inclusion Advisory Committee.
BACKGROUND:
During the City Council’s March 7, 2015 Goal Setting Session, one of thepriority
goals identified by theCity Council was the creation of a GlobalInclusion
Advisory Committee (GIAC).Later, the City Council formally adopted this goal
during the April 13, 2015 Regular City Council Meeting. Once the goal was
established, both the City Council and Budget Committee approved a GIAC
budget of $5,000effective July 1, 2015 intended to fund an unidentifiedproject,
or community effort, once the committee was established and running.
On July 31, the City Council was provided a draft Resolution outlining the
establishment, mission and membership of the proposed GIAC in advance of this
formal Council consideration. At the time, the City Administrator asked that
Councilors review the draft Resolution and provide individual feedback on the
Resolution. No Councilor feedback was received.
In terms of membership, the draft Resolution identifies the following:
Between one (1) and fifteen (15) community members.
Woodburn’sMayor, or the Mayor's designee.
One (1) City Councilor.
The Woodburn City Administrator, orthe City Administrator's designee.
Agenda Item Review:City Administrator __X___City Attorney __X____Finance __X__
20
Honorable Mayor and City Council
September 28, 2015
Page 2
Woodburn’s Chief of Police.
The Assistant City Administrator.
The Director of Economic Development.
Woodburn’s Community Relations Officer.
The Council’s reasoning and purpose for establishing an advisory committee, as
discussed during the March goal settingsession, is summarized as being:
Woodburn’s rich cultural heritage and diverse community has proved that
communities and people can flourish when our different experiences,
talents and cultures are focused on strengthening our community, building
friendships and respecting our heritage.
Thecitizens of Woodburn honor the courage, hard work and values of all
people who helped build our community and ensure that Woodburn would
be passed to future generations better and stronger than before.
As a responsible City government committed to democratic principles and
community service, the City of Woodburn seeks to identify, understand and
respect the values, perspectives and attitudes of the entire community.
Woodburn continuously strives to provide cost efficient, effective and
accessible services to the community based on the community’s needs
and expectations.
Woodburn seeks input and recommendations from community members
about the quality, effectiveness, efficiency and accessibility of City
services. The City uses many different strategies for soliciting public input
including the creation of committees.
DISCUSSION:
The City Council specifically discussed opportunities that exist for enhancing
Woodburn’s outreach,communication and participation levels within our
community’s diverse demographic.These Council ideas have been
incorporated into the GIACmission, and is identified as the following:
21
Honorable Mayor and City Council
September 28, 2015
Page 3
Specifically identifying cultural barriers that limit access to City services
and/or programs such as law enforcement, youth programs, business
development, etc.
Identifying “gaps” in programs and/or services needed in our community,
making recommendations for addressing those service opportunities.
Provide advice on improving access to City services and programs.
Increasing the effectiveness of Woodburn’s community outreach efforts.
Increasing community participation.
Develop recommendations on how to build stronger community
connectivity or how to better bring diverse cultures together in an effort to
strengthen our community.
FINANCIAL IMPACT:
The FY 2015/16 Budget allocates $5,000 for a GIAC project.
22
COUNCIL BILL NO. 2989
RESOLUTION NO. 2067
A RESOLUTION CONCERNING THE CITY OF WOODBURN'S INTEREST IN ESTABLISHING
THEGLOBAL INCLUSION ADVISORY COMMITTEE; SPECIFYING GUIDING PRINCIPLES
AND; PROVIDING MEMBERSHIP COMPOSITION
, the Woodburn City Council has determined that the
WHEREAS
establishment of the Global Inclusion Advisory Committee("the GIAC")will benefit
the residents of the community, Woodburn’s City government and the City
Council; and
, the establishment of the GIACwas identified as a 2015-16 priority
WHEREAS
goalby the City Council; and
,Woodburn’s rich cultural heritage and diverse community has
WHEREAS
proved that communities and people can flourish when our different experiences,
talents and cultures are focused on strengthening our community, building
friendships and respecting our heritage; and
, the citizens of Woodburn honor the courage, hard work and
WHEREAS
values of all people who helped build our community and ensure that Woodburn
would be passed to future generations better and stronger than before;and
, as a responsible City government committed to democratic
WHEREAS
principles and community service, the City of Woodburn seeks to identify,
understand and respect the values, perspectives and attitudes of the entire
community; and
,Woodburn continuously strives to provide cost efficient, effective
WHEREAS
and accessible services to the community based on the community’s needs and
expectations; and
,Woodburn seeks input and recommendations from community
WHEREAS
members about the quality, effectiveness, efficiency and accessibility of City
services. The City uses many different strategies for soliciting public input including
the creation of committees; and
, the Woodburn City Charter provides the Mayor with the ability to
WHEREAS
appoint volunteer committee and commissioner positions with the consent of the
City Council; and
Page 1 – COUNCIL BILL NO. 2989
RESOLUTION NO. 2067
23
, the Woodburn City Charter further provides that the City
WHEREAS
Administrator is the administrative head of the City responsible for overseeing the
day to day operations of the City departments, services, programsand
community outreach effortsand takes advice from various committees and
groups;
NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
The GIAC is hereby established toassistthe City
Section 1.Establishment.
Council and City Administrator in an advisory capacityas provided herein.
The following principles will guide the GIAC
Section 2. Guiding Principles.
in its efforts to assist the City Council and the City Administrator:
A.Improve understandings of Woodburn’s diverse cultural values,
expectations, needs and demographics of those living in our
community;
B.Specifically identifying cultural barriers that limit access to City
services and/orprogramssuch as law enforcement, youth programs,
business development, etc.;
C.Identifying “gaps” in programs and/or services needed in our
community,making recommendations for addressing those service
opportunities;
D.Provide advice on improving access to City services and programs;
E.Increasing the effectiveness of Woodburn’s community outreach
efforts;
F.Increasing community participation;
G.Develop recommendations on how to build stronger community
connectivity or how to better bring diverse cultures together in an
effort to strengthenour community; and
H.Other topics as requested by the City Administrator;
I.From time to time, and as requested by the City Administrator, the
GIAC will provide a written memorandum describing the GIAC’s
recommendations, suggestions and ideas related to fulfilling their
role.
Page 2 – COUNCIL BILL NO. 2989
RESOLUTION NO. 2067
24
The GIAC is an advisory committee and shall have no
Section 3.Authority.
authority over the City’s day-to-day operations, adoption or implementation of
City policies, programs, departments, staff, budgetsor the City Administrator’s
Office.Recommendations, suggestions or ideas of the GIAC shall bestrictly
advisory andnon-binding.
Neither the GIAC, nor individual appointed
Section 4.Representation.
members of the GIAC, are authorized to represent the City of Woodburn in any
official capacity without obtaining the writtenpermission of the City Council or
the City Administrator.
Members of the GIAC shall be appointed bythe
Section 5.Appointments.
Mayor, with the consent of the City Council,for a term of one year unless
otherwise extended or shortened by the Mayor, City Council or City Administrator.
Members interested in serving on the GIAC shall submit a completed
Application
to the City Administrator’s
for Commission/Committee/Board Member Form
Office.
The GIAC will consist of:
Section 6. Membership.
A.Between one(1) and fifteen (15)community members, including
the following;
B.Woodburn’s Mayor, or the Mayor's designee;
C.One (1) City Councilor;
D.The Woodburn City Administrator, or the City Administrator's
designee;
E.Woodburn’s Chief of Police;
F.The Assistant City Administrator;
G.The Director of Economic Development;and
H.Woodburn’s Community Relations Officer.
The Mayor will appoint the GIAC’s Chairfor a duration
Section 7.Chair.
deemed appropriate.The Chair will preside over meetings, facilitate discussion
and assist in formulating recommendationsto the City Councilor the City
Administrator. City employees are not eligible to serve as Chair.
Page 3 – COUNCIL BILL NO. 2989
RESOLUTION NO. 2067
25
Subcommittees focused on specific topics
Section 8.Sub-Committees.
and/or issues may be formed at the direction of the GIAC’s Chair or the City
Administrator.
The City Administrator
Section 9.Meeting Notices, Agendas & Minutes.
through theCity Recorder is responsible for developing and providing meeting
notices, agendas and meeting minutes.
Meetings may be scheduled monthly, or as
Section 10. Meeting Schedule.
otherwise deemed appropriate by the GIAC’s Chair or City Administratorat a
time and date deemed appropriate by the GIAC. Meeting locations will be
determined by the City Administrator’s Office.
Because the GIAC is advisory in nature, no quorum
Section 11.Quorum.
shall be required for the GIAC to meet, discuss or provide advice or
recommendations to the City Councilor the City Administrator.
Approved as to form:
City AttorneyDate
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 4 – COUNCIL BILL NO. 2989
RESOLUTION NO. 2067
26
Agenda Item
September 28, 2015
TO:Honorable Mayor and City Council
FROM:Scott C. Derickson, City Administrator
SUBJECT:
Utility Assistance Program
RECOMMENDATION:
Authorize the City Administrator, via a motion,to execute an agreement with Mid-
Willamette Valley Community Action Agency (MWVCAA) to administer a utility
assistance program.
BACKGROUND:
In past years, there has been discussion regarding the City’s ability to provide
assistance to indigent utility account holders that are in jeopardyof having
services cut dueto lack of payment. For a variety of reasons, the City faces
challenges in providing both the staffing and programmatic guidelines needed
to assist those residentsat risk of losing utility services.Often, staff finds that
residents struggling to maintain utility services also face other challenges that are
outside the City’s ability to address.
As a result, the City is working with MWVCAA as a referral service that Woodburn
residents can, at the recommendation of City staff, seek assistance from when
utility services are in jeopardy. MWVCAA has the ability toprovide a wide range
of social and economic assistance including referrals to other service providers
depending on individual needs.
The cost of the agreement, which is included in the current year budget is $5,000,
which will exclusively service local referrals and be used to settle delinquent
accounts.
DISCUSSION:
The Finance Department has researched similar programs in other Oregon cities.
MWVCAA is a nonprofit corporation that has for some time administered a similar
utility assistance program in the City of Monmouth. Utility assistance would be
available to qualified applicants for all City provided utilities and could be
Agenda Item Review:City Administrator __X____City Attorney __X____Finance __X__
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Honorable Mayor and City Council
September 28, 2015
Page 2
received only by Woodburn residents. Criteria established for the utility assistance
is as follows:
Applicant resides in the City of Woodburn;
Assistance is one time per household per year;
Show that an inability to pay is caused by an unforeseen emergency (job
loss, illness, etc.) and is not an ongoing problem;
Reasonable assurance that all other sources of assistance have been
exhausted;
Demonstrate that the household has sufficient income to prevent this
emergency from reoccurring;
Have a shut-off notice or other past-due notice for utility-related fees;
Pay only amount needed to avoid shut-off or pay past-due fees;
Able to verify income for the past 30 days; and
Income is at or below 150% of the Department of Healthand Human
Services’ poverty levels.
FINANCIAL IMPACT:
If approved by the City Council, the financial impact would be $5,000.
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Agenda Item
September 28, 2015
TO: Honorable Mayor and City Council through City Administrator
FROM:Jim Hendryx, Economic and Development Services Director;
Kate Foster, Associate Planner
SUBJECT:
Director Approval of a Residential Architectural Standards
Substitution; File Number RSS 2015-01, Located at 1602 Granite Drive
RECOMMENDATION:
No action is recommended. This item is placed before the Council for
informational purposes, in compliance with the Woodburn Development
Ordinance Section 4.02.02. The Council may call up this item for review if it desires.
BACKGROUND:
The WDO allowsup to threearchitectural standards to be substituted, pursuant to
Section 5.02.02. The substituted materials or design must still meet the overall
intent of the Ordinance.
The two standards for which substitutions were requested in order to place a
manufactured home on the lot were: WDO 3.07.02 E.1., the main pedestrian
entrance, and G., the multi-articulated roof line on the front of the dwelling. The
substitutions are necessary because the lot is narrow but long. Therefore, the
manufactured home must be placedsideways on the lot, which turns the main
pedestrian entrance and view of the roof line 90 degrees away from the street,
instead of facing the street as required. The Director approved the decision on
September 16, 2015 without conditions. Building permits are pending for the
development.
DISCUSSION:
None.
FINANCIAL IMPACT:
The decision is anticipated to have no public sector financial impact.
Agenda Item Review:City Administrator __X__City Attorney __X__Finance __X__
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Honorable Mayor and City Council
September 28, 2015
Page 2
30
Honorable Mayor and City Council
September 28, 2015
Page 3
31
Agenda Item
September 28, 2015
TO:Honorable Mayor and City Council
FROM:Jim Row, Assistant City Administrator
SUBJECT:
Review and Discussion of the City Council’s Goal to Standardize City
Signage
RECOMMENDATION:
That the City Councilconduct a workshop to review and discuss the FY 15/16 City
Council goal to standardize parks, facility, and “gateway” signage throughout
the City. It is further recommended that the Council provide direction to staff
that will guide their efforts to bring potential projects to the Council that will
accomplish this goal.
BACKGROUND:
The Council’sFY 15/16Goalsincludeddeveloping a plan to standardize City
park, facility, and “gateway” signage throughout the City. The City currently has
a significant amount of variety in the types and styles of signage currently in use.
During the goal settingsession that was conducted in March 2015, the City
Council expressed a desire to createa system ofmore uniformand attractive
signage.
DISCUSSION:
Staff has conducted an inventory of signage currently in place throughout the
City. It has been determined that, in terms of style and aesthetics, there is a wide
variety of signage currently in use throughout the City. Staff is seeking direction
from the City Council with regard to the direction it would like to take with its
efforts to standardize signage, since the scope of the project could vary
significantly depending on the number and types of signsit desires to address.
FINANCIAL IMPACT:
$30,000 has been allocated for this project in the FY 15/16General FundBudget.
Agenda Item Review:City Administrator __x____City Attorney __x____Finance __x___
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