June 8, 2015 agenda
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ATHRYN IGLEYAYOR
ITY OF OODBURN
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ERESA LONSO EONOUNCILOR ARD
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HARON CHAUBOUNCILOR ARD
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ITY ALL OUNCIL HAMBERS ONTGOMERY TREET
1.CALL TO ORDER AND FLAG SALUTE
2.ROLL CALL
3.ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
None.
Appointments:
None.
4.COMMUNITY/GOVERNMENT ORGANIZATIONS
None.
5.PROCLAMATIONS/PRESENTATIONS
Proclamations:
A.National Recreation andParks Month 1
Presentations:
None.
6.COMMUNICATIONS
.
None
–
This allows the public to introduce items for Council
7.BUSINESS FROM THE PUBLIC
consideration not already scheduled on the agenda.
–Items listed on the consentagenda are considered routine
8.CONSENT AGENDA
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A.Woodburn City Council minutes of May 9, 20152
Recommended Action: Approve the minutes.
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-
6318at least 24 hours prior to this meeting.
**Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo.
Comuníquese al (503) 980-2485.**
June 8, 2015Council Agenda Page i
B.Woodburn CityCouncil minutes of May 11, 20153
Recommended Action:Approve the minutes.
C.Woodburn Recreation and Park Board minutesof April 14, 6
2015
Recommended Action:Accept the minutes.
D.Liquor License Off-Premises Sales and Change of Location10
Recommended Action:The Woodburn City Council
recommends that the OLCC approve an Off-Premises Liquor
Sales License and Change of Location for Tienda Guatemala.
E.Crime Statistics through April 201512
Recommended Action: Receive the report.
F.Building Activity for April 201517
Recommended Action: Receive the report.
G.Councilor Teresa Alonso Leon’s Attendance at the National 18
Association of Latino Elected and Appointed Officials (NALEO)
Conference
Recommended Action:Authorize Councilor Teresa Alonso
Leon’s attendance at the National Association of Latino Elected
and Appointed Officials (NALEO) conference.
9.TABLED BUSINESS
None.
10.PUBLIC HEARINGS
A.State Revenue Sharing
B.FY 2015-2016 Approved Budget
–Members of the public wishing to comment on items of general
11.GENERAL BUSINESS
business must complete and submit a speaker’s card to the City Recorder prior to
commencing this portion of the Council’s agenda. Comment time may be limited
by Mayoral prerogative.
A.Council Bill No.2981-A Resolution Adopting the Fiscal Year 20
2015-2016 Budget; Making Budget Appropriations; and
Categorizing Taxes
Recommended Action:Conduct a public hearing and
approve the resolution adopting the budget and capital
improvements plan, making appropriations, and declaring and
categorizing taxes for Fiscal Year 2015-2016.
June 8, 2015Council Agenda Page ii
B.Council Bill No.2982–A Resolution Declaring the City of 25
Woodburn’s Election to Receive State Revenue Sharing
Recommended Action:Conduct a public hearing and
approve the resolutions declaring the City’s election and
qualification to receive State Revenue Sharing.
C.Council Bill No.2983–A Resolution Certifying Services for State 27
Revenue Sharing
Recommended Action:Conduct a public hearing and
approve the resolutions declaring the City’s election and
qualification to receive State Revenue Sharing.
–
These are
12.PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
None.
13.CITY ADMINISTRATOR’S REPORT
14.MAYOR AND COUNCIL REPORTS
15.ADJOURNMENT
June 8, 2015Council Agenda Page iii
1
COUNCIL MEETING MINUTES
MAY 9, 2015
DATECOUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
0:00
OF MARION, STATE OF OREGON, MAY 9, 2015
CONVENED
The meeting convened at 8:51 a.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor CarneyPresent
Councilor LonerganPresent
Councilor Schaub Present
Councilor Morris Absent
Councilor Ellsworth Present
Councilor Alonso Leon Present
Staff Present:
City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Finance Director Head, Economic and Development Director Hendryx,
Public Works Director Scott, Police Chief Russell, Sr. Management Analyst Moore,
Communications Coordinator Horton, City Recorder Pierson
APPOINTMENTS
0:01
A.
Patty Soza –Budget Committee,
Lonergan/Ellsworth
... appoint Patty Soza to the Budget Committee. The motion passed
unanimously.
ADJOURNMENT
1:03
Lonergan/Ellsworth
...meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:53 a.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Heather Pierson,City Recorder
City of Woodburn, Oregon
Page 1 - Council Meeting Minutes, May 9, 2015
2
COUNCIL MEETING MINUTES
MAY 11, 2015
DATECOUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
0:00
OF MARION, STATE OF OREGON,MAY 11, 2015
CONVENED
The meeting convened at 7:01 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor CarneyPresent
Councilor LonerganAbsent
Councilor Schaub Present
Councilor Morris Absent
Councilor Ellsworth Present
Councilor Alonso Leon Present
Staff Present:
City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Economic and Development Director Hendryx, Public Works Director
Scott,Police Chief Russell,Finance Director Head, Human Resources Director Hereford,
Recreation Services Manager Wierenga, Aquatics Supervisor Udermann, Communications
Coordinator Horton, City Recorder Pierson
ANNOUNCEMENTS AND APPOINTMENTS
0:01
A.City Hall, the Library and the Transit System will be Closed Monday, May
25th in observance of Memorial Day. The Aquatic Center will be open
regular business hours.
B.The City Council Meeting scheduled for Monday, May 25th has been
cancelled in observance of Memorial Day.
COMMUNITY/GOVERNMENT ORGANIZATIONS
Woodburn Chamber of Commerce - Matt Geiger, Woodburn Chamber President introduced
the Woodburn Chambers new Executive Director, Holli Thomas.
PROCLAMATIONS/PRESENTATIONS
Proclamations:
A.Police Week
B.Public Works Week
Presentations:
A.Boys and Girls Club-Eric Cardella and Halie Peplinski of the Boys and
Girls Club provided an update on the Boys and Girls Club Teen Center in
Woodburn and invited Councilors to attend their fundraising breakfast on
June 3 at 7:30 a.m. at Woodburn Health Center. Councilor Carney asked
if they could explain their capital campaign and rural outreach strategy.
Ms. Peplinski answered that the Boys and Girls Club launched a feasibility
study and found that there are areas in Woodburn that are underservedand
Page 1 - Council Meeting Minutes, May 11, 2015
3
COUNCIL MEETING MINUTES
MAY 11, 2015
they are in the early stages of looking into growing the program in
Woodburn. Mr. Cardella added that they are also looking into possible
partnership opportunities. Councilor Carney stated that he looks forward to
dropping in at the Teen Center.
B.Aquatic Center Presentation–Recreation Services Manager Wierenga
and Aquatics Supervisor Udermann provided an update on the Woodburn
Aquatic Center turn around project.
CONSENT AGENDA
0:01
A.
Woodburn City Council minutes of April 27, 2015,
B.
Woodburn Public Library Board minutes of April 8, 2015.
Councilor Carney stated that he wanted to congratulate whoever organized the summer
concerts and asked who was in charge. Recreation Services Manager Wieranga stated that
John Hunter the Library Manager organizes the concerts and Recreation organizes the
Ellsworth/Alonso Leon
movies and Fourth of July celebration. ... adopt the Consent
Agenda. The motion passed unanimously.
PUBLIC HEARINGS
A Public Hearing to consider input on the 2014-2015 Supplemental Budget Request. Mayor
Figley declared the hearing open at 7:57 p.m. for the purpose of hearing public input on the
2014-2015 Supplemental Budget Request. Finance Director Head provided a staff report.
Mayor Figley asked if anyone from the public would like to speak on this subject. No
members of the public wished to speak in either support or opposition of the 2014-2015
Supplemental Budget Request. Mayor Figley declared the hearing closed at 8:00 p.m.
COUNCIL BILL NO. 2980 - A RESOLUTION APPROVING TRANSFERS OF FY
2014-2015 APPROPRIATIONS AND APPROVING A SUPPLEMENTAL BUDGET
Ellsworth
introduced Council Bill No. 2980. Recorder Pierson read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Figley declared Council Bill No. 2980 duly passed.
TEEN CENTER AGREEMENT
Ellsworth/Alonso Leon
...authorize the City Administrator to enter into a management
agreement with the Boys and Girls Club of Salem, Marion, and Polk Counties. The
motion passed unanimously.
AWARD OF CONSTRUCTION CONTRACT FOR THE 2015 SPRING PAVEMENT
MAINTENANCE, BID NO: 2015-07
Ellsworth/Schaub
...acting in its capacity as the Local Contract Review Board, award the
construction contract for the 2015 Spring Pavement Maintenance project to Knife River
Page 2 - Council Meeting Minutes, May 11, 2015
4
COUNCIL MEETING MINUTES
MAY 11, 2015
Corporation in the amount of $261,761.00. The motion passed unanimously.
CITY ADMINISTRATOR’S REPORT
0:02
The City Administrator thanked everyone who participated in Saturday’s budget meeting.
MAYOR AND COUNCIL REPORTS
Mayor Figley thanked City Administrator Derickson and staff for their work on the budget.
Councilor Schaub thanked City Administrator Derickson and his staff for the work on the
budget.
Councilor Ellsworth concurred with Councilor Schaub and appreciated the time that staff
took to answer questions.
Councilor Carney also concurred with Councilor Schaub and added that he appreciated the
openness of the communication.
Councilor Alonso Leon thanked staff for making the budget so easy to read and thanked
City Administrator Derickson for all his work. She also added that she is looking forward to
having City Council meetings at different locations throughout the City.
WORKSHOP
0:09
Mayor Figley opened the workshop at 8:08 p.m. to discuss concept plans for First Street.
City Administrator Derickson provided a staff report. Public Works Director Scott provided
concept plans for First Street. Council members asked questions and provided comments
and direction regarding the First Street concept plans. Ellen Bandelow, 199 Smith Dr.,
suggested that they get feedback about what worked and what didn’t work when Front Street
was done. She added that she is in favor of the one way street concept. Frank Comer, 683
Troon Ave., is in favor of the First Street project but would like to see it called something
that more accurately describes the objective of the project such as “Connecting Downtown.”
He stated that he is also in favor of a public restroom and a public fountain. Bruce Thomas,
795 Corby St, stated that he believes First Street should be a top priority. He added that
completing this project will show we have pride in our community and hopefully bring
investors Downtown. Mayor Figley thanked staff for their presentation and closed the
workshop at 9:18 p.m.
ADJOURNMENT
1:03
Ellsworth/Alonso Leon
...meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:19 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Heather Pierson,City Recorder
City of Woodburn, Oregon
Page 3 - Council Meeting Minutes, May 11, 2015
5
City of Woodburn
Recreation and Park Board Minutes
April 14, 20155:30p.m.
1.CALL TO ORDER
2.ROLL CALL
Position I Ricardo Rodrigues, Member (12/18) Absent
Position II Abigail Velasco, Student Member (12/15) Absent
Position III Joseph Nicoletti, Board Secretary (12/17) Present
Position IV Rosetta Wangerin, Board Chair (12/17) Present
Position V Chris Lassen, Member (12/17) Present
Position VI Ardis Knauf, Member (12/16) Present
Position VII David Piper, Member (12/16) Present
3.APPROVAL OF MINUTES
The minutes from the March 10, 2015 meeting were unanimously approved
(Lassen, Piper).
4.BUSINESS FROM THE AUDIENCE
None.
5.NEW BUSINESS
a.Update to Park System Development Charges Methodology. New
construction funds go towards new park improvements, property and
development of parks. SDC charges have been the same since 2009
and now it’s time to review and increase. Review includes: growth
estimates and park inventory, facility needs and future needs.
Calculations take those measures and maintenance and will result in
the increase need. There will be a bid process for a consultant and
discussion with the Park board.
6.OLD BUSINESS
a.Legion Park Rehabilitation Project Update
Presentation with photos on project. Pavilion is almost completely
finished. Interior work has been completed and the exterior (lawn
area) seeded and grass is growing, weather dependent. Mid-June will
be available for use through park rentals. Installed 5 permanent
benches around the walking path. Restrooms will be on automatic
locks.
b.Fiesta Mexicana Update
We have 100% secured carnival vendor. Carshow support to put it on
as another aspect to the event. Volunteering in exchange for vendor
6
booth space. There is a lot of need for volunteers to make the event
successful.
c.Centennial Park Playground Grant Update – Presentation on
projector.
Council meeting on the Grant resolution was brought up for
discussion. Retaining the swingset and tire swing. Larger structure
with slides and climbing pieces. Burlingham trust will support with
$15,000 and Woodburn Kiwanis with $1000. There is labor match
from volunteers and staff. Suggestion is to approach Woodburn
Together for additional funding.Teeter totters are a maintenance
issue with constant repairs. Receive feedback from park users using a
survey. Once awarded, work could start around Spring of 2016.
7.DIVISION REPORTS FROM DEPARTMENT
a.Aquatics
Financial Update
Expenses – 14.4% lower than last March ($6336)
Revenues – 5.7% lower than last March ($1518)
Highest revenue month since August ($25k)
Attendance (4375 admittances, down 263 from last year)
We made goal to sell 350 memberships sold January –
March
Last year sold 302, hit our goal and sold 351
Program Update
Spring Break Programs
Junior Lifeguard (7), Make a splash day camp (6), spring
break lessons special (39), lifeguard certification class (6)
Group fitness classes numbers increased again, highest number
ever at 629
212 land participants and 417 water participants, offer 30
classes
61 swimmers signed up for lessons in the new sessions, MWF,
T/R, Sat.
Marketing/Other
Group fitness survey: 40 responses – Review
Facebook – closing in on 2000 likes, we are up to 1966!
b.Recreation
Youth Sports
a.TBall starting Saturday – 35% more kids than last year signed up
b.Soccer starting next week – 200 kids signed up for spring (had 343
in the fall)
c.Adding additional sports camps over the summer
7
Active Adult Trips – Recreation Trips
a.Oregon Garden trip tomorrow with 10 registered.
b.Lucky Eagle trip end of month with 13 registered.
c.Offering four recreation trips, including hikes – Zoo trip set for
Saturday has 4 registered. Hoping for a couple more registrations;
however rain may be a factor.
Events
a.Easter Egg Hunt went well with around 500 people attending
b.Doggy Treat Hunt poorly attended, likely due to weather
c.Mother Son brunch May 9 – taking sign up’s currently
Youth Advisory Board
a.Busy with yardwork right now
b.Volunteering at other recreation events and programs
Adult Sports
a.Men’s basketball spring league in session currently
b.Recruiting teams for co-ed soccer in the spring
Museum
a.Grant application submitted
b.State Mentor Program – Creating a disaster preparedness plan
Other Programs
a.Full cooking class scheduled for tonight (10 youth)
b.Garden classes Saturday had 9
1.Farmer’s Market activity picking up with finalizing vendors,
promotions, etc. Marketing of the program using various
outlets.
c.Parks & Facilities
Settlemier Courts
Under rehab and there will be some gaps between the fence and
court pad. Pressure washing all surface and completed in the next
week or two. Good feedback from the community and appreciation of
the improvements. There are additional costs for the gap between
the fence and the court pad.
Settlemier Park Picnic Shelter
The picnic shelter was destroyed with the high winds that occurred in
the winter. Currently it is a concrete pad, a new shelter kit has been
ordered and should arrive early in June. This was insurance coverage
and the new kit ordered will require some additional costs.
8
8.FUTURE BOARD BUSINESS
None.
9.BOARD COMMENTS
Wangerin: appreciated the updating of projects, happenings at the park and
staff has been doing a great job.
Museum tour. The park board would like to have a tour of the Museum that
will work for the board members. Members will let Wierenga know of
available times and dates.
10.ADJOURNMENT
The meeting was adjourned at 6:30p.m.
9
Agenda Item
June 8, 2015
TO:Honorable Mayor and City Council through City Administrator
THRU: Scott Russell, Chief of Police
FROM:Jason R. Alexander, Captain
SUBJECT:
Liquor License Off-Premises Sales and Change of Location
:
RECOMMENDATION
The Woodburn City Council recommends that the OLCC approve an
Off-
for Tienda Guatemala.
Premises Liquor Sales License and Change of Location
BACKGROUND:
Applicant: Aurelio Velasquez Jimenez
2340 Molalla Rd
Woodburn, Oregon 97071
503-890-1524
Applicant: Carmela Ahilon Mendozaz
2340 Molalla Rd
Woodburn, Oregon 97071
503-890-1524
Business:Tienda Guatemala
130 Arthur St
Woodburn, OR 97071
503-890-1524
Owners: Same as Applicant (Above)
Agenda Item Review:City Administrator __x____City Attorney __x____Finance __x___
10
Honorable Mayor and City Council
June 8, 2015
Page 2
License Type: -,which permits beer, wine, and cider
OffPremises Liquor License
sales for off-premise consumption only.
On May 20, 2015,the Woodburn Police Department received anapplication,
requesting approval for an
Off-PremisesLiquor Licenseand Change of Location
for Tienda Guatemala. A convenient store, that will sell grocery food items as well
as alcohol for off premise consumption.
Tienda Guatemalais currently located at 595 N. Pacific Hwy bldg A Suite 110
Woodburn, OR 97071 and is changing locations. The storewill be open Sunday
from 8:00 a.m. to 9:00 p.m. and Monday through Saturday 10:00 a.m. to 9:00 p.m.
There willbe no recorded music, DJ music, karaoke, or video lotterygames.The
Police Department has received no communication from the public or
surrounding businesses in support of or against the new outlet.
DISCUSSION:
The Police Department has completed a background investigation, in
connection with the OLCC,on the applicant and found nothing of a
questionable nature, which would preclude the issuance of this license, or
granting theNew Outlet.
FINANCIAL IMPACT:
None.
11
12
13
14
15
16
17
Agenda Item
June 8,2015
TO:HonorableMayor and City Council
FROM:Scott Derickson, City Administrator
SUBJECT:
Councilor Teresa Alonso Leon’s Attendance at the National
Association of Latino Elected andAppointed Officials (NALEO)
Conference
RECOMMENDATION:
AuthorizeCouncilor Teresa Alonso Leon’s attendance at the National Association
of Latino Elected and Appointed Officials (NALEO) conference scheduled June
17 through 19. The conference will be held in Las Vegas, Nevada. Registration is
$800. Councilor Alonso Leon has agreed to pay other ancillary costs, such as
airfare, etc., on her own. The City will allocate the $800 registration fee to the City
Council/Administration Budget.
BACKGROUND:
According to their website, the
“National Association of Latino Elected and
Appointed Officials (NALEO) and the NALEO Educational Fund, is the nation’s
leading nonprofit organization that facilitates the full participation of Latinos in
the American political process, from citizenship to public service.
The NALEO Educational Fund is a nonpartisan 501 (c) (3) organization first
established in 1981, we carry out our mission through programs that integrate
Latinos fully into American political society, provide professional development
opportunities and technical assistance to the nation’s more than 6,000 Latino
elected and appointed officials, and monitor and conduct advocacy on issues
important to the Latino community and our political participation.”
DISCUSSION:
Councilor Alonso Leon has agree to provide the City Council with a report on
what she learned during the conference at a future Council meeting.
Agenda Item Review:City Administrator __X____City Attorney ___X___Finance _X___
18
Agenda Item
June 8,2015
TO:HonorableMayor and City Council through City Administrator
FROM:Sarah Head,Finance Director
SUBJECT:
FY 2015-2016 Approved Budget
RECOMMENDATION:
Conduct a public hearing and approve the resolution adopting thebudget and
capital improvements plan, making appropriations, and declaring and
categorizing taxes for Fiscal Year 2015-2016.
BACKGROUND:
The Budget Committee of the City of Woodburn met andadopted its Approved
Budget on May 9, 2015. A financial summary of the Approved Budget and a
notice of the Budget hearing before the City Council werepublished in the
on Wednesday, May 27, 2015 according to the
Woodburn Independent
requirements of Oregon Local Budget Law (ORS 294.438). The City Council may
take action to adopt the Budget once the budget hearing has been held and
testimony has been heard and considered.
DISCUSSION:
Under Oregon Local Budget Law (ORS 294.456)the City Council may modify the
Budget Committee’s approved Budget by an amount not to exceed $5,000 or
10% of a fund’s expenditures, whichever is greater.
The Finance Department is proposing adoption of the budget as approved by
the Budget Committee.
FINANCIAL IMPACT:
The resolution adopts the Fiscal Year 2015-2016 annual budget of $71,474,141.
Agenda Item Review:City Administrator __X____City Attorney ___X___Finance _X___
19
COUNCIL BILL NO. 2981
RESOLUTION NO. 2061
A RESOLUTION ADOPTING THE FISCAL YEAR 2015-2016BUDGET; MAKING
BUDGET APPROPRIATIONS; AND CATEGORIZING TAXES
the City Administrator, as Budget Officer, prepared and
WHEREAS,
submitted the Fiscal Year 2015-2016 Budget to the Budget Committee at its
May 9,2015 meeting; and
the May 9, 2015 Budget Committee meeting was noticed
WHEREAS,
by publication in the newspaper onApril 22, 2015;
Woodburn Independent
and
a public hearing was held at the May 9,2015 Budget
WHEREAS,
Committee meeting; and
the Notice of Budget Hearing and Financial Summary were
WHEREAS,
published in the newspaper on May 27, 2015 as
Woodburn Independent
required by ORS 294.438; and
asecond public hearing was held before the City Council
WHEREAS,
at its meeting on June 8,2015; and
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
The City Counciladopts the budget for Fiscal Year 2015-
Section 1.
2016 in the sum of $71,474,141. A copy of the budget document is now on
file at City Hall, 270Montgomery Street, Woodburn, Oregon.
Page 1 – COUNCIL BILL NO. 2981
RESOLUTION NO. 2061
20
The amounts for the Fiscal Year 2015-2016 are hereby
Section 2.
appropriated as follows:
General FundStreet Fund
011 - Council & Mayor 17,803Personnel Services 599,438
121 - Administration 245,756Materials & Services 1,635,179
125 - Economic Development 56,883Capital Outlay 12,000
131 - City Recorder 78,634Transfers Out 264,501
141 - City Attorney 185,157Contingency 223,462
151 - Finance 572,139Total 2,734,580
161 - Human Resources 113,353
211 - Police 7,157,207 GO Debt Service Fund
311 - Library 862,096Debt Service 529,866
421 - Recreation 452,920
431 - Aquatics 534,264 General Cap Const Fund
481 - RSVP 74,010Capital Outlay 76,000
499 - Community Services Admin 311,832
511 - Planning 375,053 Special Assessment Fund
651 - Engineering 773,220Transfers Out 1,071,849
711 - Parks & Facilities Maintenance 893,272
199 - Non-departmental 674,676 Street & Storm Cap Const Fund
Contingency 2,931,102Capital Outlay 345,000
Total 16,309,377
Parks SDC Fund
Transit Fund Materials & Services 30,000
Personnel Services 409,875
Materials & Services 226,772 Street SDC Fund
Transfers Out 3,001 Capital Outlay 4,600,000
Contingency 45,102Debt Service 35,020
Total 684,750Transfers Out 25,000
Total 4,660,020
Building Inspection Fund
Personnel Services 467,104 Storm SDC Fund
Materials & Services 453,715 Transfers Out 60,000
Transfers Out 3,001
Contingency 245,964 Sewer Cap Const Fund
Total 1,169,784Capital Outlay 6,173,000
Search & Seizure FundWater Cap Const Fund
Material & Services 6,959 Capital Outlay 1,089,000
Housing Rehab Fund
Personnel Services 13,071
Materials & Services 40,000
Contingency 117,668
Total 170,739
Page 2 – COUNCIL BILL NO. 2981
RESOLUTION NO. 2061
21
Water FundInsurance Fund
Personnel Services 1,282,452 Personnel Services 45,231
Materials & Services 925,040 Materials & Services 592,815
Debt Service 1,156,098 Contingency 271,192
Transfers Out 32,391 Total 909,238
Contingency 110,375
Total 3,506,356 Equipment Replacement Fd
Capital Outlay 959,337
Sewer Fund
Personnel Services 1,808,295 Library Endowment Fund
Materials & Services 2,356,766 Contingency 26,491
Debt Service 3,380,064
Transfers Out 826,142 Museum Endowment Fund
Contingency 208,253Contingency 3,040
Total 8,579,520
Lavelle Black Trust Fund
Water SDC Materials & Services 10,000
Materials & Services 100,000 Contingency 35,287
Total 45,287
Sewer SDC
Transfers Out 500,000
Total Appropriations 50,691,313
Information Services
Personnel Services 362,559 Unappropriated & Reserves 20,782,828
Materials & Services 442,551
Capital Outlay 117,529 Total Budget 71,474,141
Contingency 28,481
Total 951,120
The City Council imposes the taxes provided for in the
Section 3.
adopted budget at the rate of $6.0534 per $1,000 of assessed value for
operations and in the aggregate amount of $511,000for bonds. These
taxes are hereby imposed and categorized for tax year 2015-16 based
upon assessed value of all taxable property within the City.
Excluded from Limitation
General Government
General Government$6.0534/$1,000 -
Public SafetyDebt Service - $511,000
Approved as to Form:
City AttorneyDate
Page 3 – COUNCIL BILL NO. 2981
RESOLUTION NO. 2061
22
APPROVED:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 4 – COUNCIL BILL NO. 2981
RESOLUTION NO. 2061
23
Agenda Item
June 8, 2015
TO:HonorableMayor and City Council through City Administrator
FROM:Sarah Head,Finance Director
SUBJECT:
Resolutions Regarding State Revenue Sharing
RECOMMENDATION:
Conduct a public hearing and approve the resolutions declaring the City’s
election and qualification to receive State Revenue Sharing.
BACKGROUND:
In order for the City of Woodburn to receive a share of state revenues
apportioned and distributed to the cities of the state during fiscal year 2015-2016
as provided in ORS 221.760 & 221.770, the City Council must enact an ordinance
or resolutioncertifying eligibility to receive state shared revenue and expressing
that election. These resolutions must be filed withthe Oregon Department of
Administrative Services no later than July 31.
DISCUSSION:
The Approved 2015-2016 Budget includes state shared revenues of $240,000.
Historically, these revenues have been used for street lighting and street
associated maintenance and projects.
FINANCIAL IMPACT:
The resolutions declare the City’s election and qualification to receive State
Revenue Sharing in Fiscal Year 2015-2016 and are estimated to be $240,000.
Agenda Item Review:City Administrator __X____City Attorney ___X___Finance _X___
24
COUNCIL BILL NO. 2982
RESOLUTION NO. 2062
A RESOLUTION DECLARING THE CITY OF WOODBURN’S ELECTION TO RECEIVE
STATE REVENUE SHARING
the City of Woodburn elects to receive a share of state
WHEREAS,
revenues apportioned and distributed to the cities of thestate during
Fiscal Year 2015-2016 as provided in ORS 221.770; and
ORS 221.770(1)(a) requires that any city electing to
WHEREAS,
receive a distribution must enact an ordinance or resolution expressing
that election and file the same with the Oregon Department of
Administrative Services no later than July 31; and
ORS221.770(1)(b) requires that any city electing to
WHEREAS,
receive a distribution must hold at least one public hearing at which
citizens have the opportunity to provide written or oral comment on the
possible uses of the distributions; and
the City must certify its compliance with the statutory
WHEREAS,
provisions to the Oregon Department of Administrative Services before
July 31;
NOW, THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
The City of Woodburn hereby elects to receive
Section 1.
distributions of staterevenues during Fiscal Year 2015-2016 pursuant to ORS
221.770(1)(a).
The City Council hereby certifies that it conducted a
Section 2.
public hearing, after giving public notice, on June 8, 2015 and called for
written and oral comment on the possible uses of the distributions and
that the hearing complied with ORS221.770(1)(b) and (c).
The City Recorder is directed to certify compliance with
Section 3.
the public hearing requirements with the Oregon Department of
Administrative Services by July 31, 2015.
Approved as to Form:
City AttorneyDate
Page 1 – COUNCIL BILL NO. 2982
RESOLUTION NO. 2062
25
APPROVED:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2 – COUNCIL BILL NO. 2982
RESOLUTION NO. 2062
26
COUNCIL BILL NO. 2983
RESOLUTION NO. 2063
A RESOLUTION CERTIFYING SERVICES FOR STATE REVENUE SHARING
ORS 221.760 provides as follows:
WHEREAS,
The officer responsible for disbursing funds to cities under ORS 323.455,
366.785 to 366.820 and 471.805 shall, in the case of a city located within a
county having more than 100,000 inhabitants according to the most recent
federal decennial census, disburse such funds only if the city provides four
or more of the following services:
(1)Police Protection
(2)Fire protection
(3)Street construction, maintenance and lighting
(4)Sanitary sewer
(5)Storm sewers
(6)Planning, zoningand subdivision control
(7)One or more utility services
And;
city officials recognize the desirability of assisting the state
WHEREAS,
officer responsible for determining the eligibility of cities to receive such
funds in accordance with ORS 221.760;
NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
That the City Council of the City of Woodburn hereby
Section 1.
certifies that it provides the following four or more municipal services
enumerated in Section 1, ORS 221.760:
Police protection
Street construction, maintenanceand lighting
Sanitary sewer
Storm sewers
Planning, zoning and subdivision control
One or more utility services
Approved as to Form:
City AttorneyDate
Page 1 – COUNCIL BILL NO. 2983
RESOLUTION NO. 2063
27
APPROVED:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2 – COUNCIL BILL NO. 2983
RESOLUTION NO. 2063
28