June 22, 2015 Agenda
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ATHRYN IGLEYAYOR
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OODBURN STATES OLF UDITORIUMOUNTRY LUB OAD
1.CALL TO ORDER AND FLAG SALUTE
2.ROLL CALL
3.ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
None.
Appointments:
None.
4.COMMUNITY/GOVERNMENT ORGANIZATIONS
A.Woodburn School District
5.PROCLAMATIONS/PRESENTATIONS
Proclamations:
A.Relay for Life1
Presentations:
A.2014 Mary Tennant Award for Excellence in Public Service
B.Police Body Camera Demonstration
C.ODOT-Interchange Update
6.COMMUNICATIONS
.
None
–
This allows the public to introduce items for Council
7.BUSINESS FROM THE PUBLIC
consideration not already scheduled on the agenda.
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-
6318at least 24 hours prior to this meeting.
**Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo.
Comuníquese al (503) 980-2485.**
June 22,2015Council Agenda Page i
–Items listed on the consent agenda are considered routine
8.CONSENT AGENDA
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A.Woodburn City Council minutes of June 8, 20152
Recommended Action: Approve the minutes.
B.Building Activity for May 20155
Recommended Action:Receive the report.
C.Crime StatisticsthroughMay 20156
Recommended Action: Receive the report.
9.TABLED BUSINESS
None.
10.PUBLIC HEARINGS
A.Supplemental Budget11
–Members of the public wishing to comment on items of general
11.GENERAL BUSINESS
business must complete and submit a speaker’s card to the City Recorder prior to
commencing this portion of the Council’s agenda. Comment time may be limited
by Mayoral prerogative.
A.Council Bill No. 2984 -A Resolution Approving Transfers of FY 13
2014-2015 Appropriations and Approving a Supplemental
Budget
Recommended Action:Hold a public hearing and adopt the
attached resolution approving a supplemental budget for fiscal
year 2014-2015 for the funds and departments listed on Exhibit
A.
–
These are
12.PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
None.
13.CITY ADMINISTRATOR’S REPORT
A.Selection Process for New Police Chief
14.MAYOR AND COUNCIL REPORTS
June 22,2015Council Agenda Page ii
15.EXECUTIVE SESSION
To conduct deliberations with persons designated by the governing body to
carry on labor negotiations pursuant to ORS192.660(2)(d). (Pursuant to ORS
192.660 (4) this matter is placed on the agenda with the understanding that
members of the news media are excluded).
16.ADJOURNMENT
June 22,2015Council Agenda Page iii
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COUNCIL MEETING MINUTES
JUNE 8, 2015
DATECOUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
0:00
OF MARION, STATE OF OREGON,JUNE 8, 2015
CONVENED
The meeting convened at 7:00 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor CarneyPresent
Councilor LonerganPresent
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Alonso Leon Present
Staff Present:
City Administrator Derickson, City Attorney Shields, Police Chief Russell,
Police Captain Garrett, Public Works Director Scott, Assistant City Administrator Row,
Human Resources Director Hereford, Finance Director Head, Economic and Development
Director Hendryx, Accounting Manager Ellerbrook, Sr. Management Analyst Moore,
Communications Coordinator Horton, City Recorder Pierson
COMMUNITY/GOVERNMENT ORGANIZATIONS
Anthony Veliz of the Woodburn Downtown Association thanked the Kiwanis for supporting
the downtown beautification project. Mr. Veliz announced that the Woodburn Downtown
Association received a $5,000 grant from Oregon Community Organization, they have been
awarded an Americorpvolunteer, and that they are participating in the Fiesta Mexicana by
working with the Fiesta Mexicana Court.
PROCLAMATIONS/PRESENTATIONS
Proclamations:
A.National Recreation and Parks Month
CONSENT AGENDA
0:01
A.
Woodburn City Council minutes of May 9, 2015,
B.
Woodburn City Council minutes of May 11, 2015,
C.
Woodburn Recreation and Park Board minutes of April 14, 2015,
D.
Liquor License Off-Premises Sales and Change of Location,
E.
Crime Statistics through April 2015,
F.
Building Activity for April 2015,
G.
Councilor Teresa Alonso Leon’s Attendance at the National Association of Latino
Elected and Appointed Officials (NALEO) Conference.
Schaub/Ellsworth
... adopt the Consent Agenda. The motion passed unanimously.
Page 1 - Council Meeting Minutes, June 8, 2015
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COUNCIL MEETING MINUTES
JUNE 8, 2015
PUBLIC HEARINGS
State Revenue Sharing
A Public Hearing to consider input on State Revenue Sharing.Mayor Figley declared the
hearing open at 7:10 p.m. for the purpose of hearing public input on State Revenue Sharing.
Finance Director Head provided a staff report. Mayor Figley asked if anyone from the
public would like to speak on this subject. No members of the public wished to speak in
either support or opposition of State Revenue Sharing. Mayor Figley declared the hearing
closed at 7:10 p.m.
FY 2015-2016 Approved Budget
A Public Hearing to consider input on the FY 2015-2016 Approved Budget. Mayor Figley
declared the hearing open at 7:11 p.m. for the purpose of hearing public input on the FY
2015-2016 Approved Budget. City Administrator Derickson provided a staff report. Mayor
Figley asked if anyone from the public would like to speak on this subject. No members of
the public wished to speak in either support or opposition of the FY 2015-2016 Approved
Budget.Mayor Figley declared the hearing closed at 7:15 p.m.
COUNCIL BILL NO. 2981 - A RESOLUTION ADOPTING THE FISCAL YEAR
2015-2016 BUDGET; MAKING BUDGET APPROPRIATIONS; AND
CATEGORIZING TAXES
Lonergan
introduced Council Bill No. 2981. Recorder Pierson read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Figley declared Council Bill No. 2981 duly passed.
COUNCIL BILL NO. 2982 - A RESOLUTION DECLARING THE CITY OF
WOODBURN’S ELECTION TO RECEIVE STATE REVENUE SHARING
Lonergan
introduced Council Bill No. 2982. Recorder Pierson read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Figley declared Council Bill No. 2982 duly passed.
COUNCIL BILL NO. 2983 - A RESOLUTION CERTIFYING SERVICES FOR
STATE REVENUE SHARING
Lonergan
introduced Council Bill No. 2983. Recorder Pierson read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Figley declared Council Bill No. 2983 duly passed.
CITY ADMINISTRATOR’S REPORT
0:02
The City Administrator announced that the June 22 meeting will take place at Woodburn
Estates and Golf and that ODOT will be giving an update on the Interchange project. He
Page 2 - Council Meeting Minutes, June 8, 2015
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COUNCIL MEETING MINUTES
JUNE 8, 2015
added that Chief Russell will be giving a demonstration on the body camerasthat we use.
MAYOR AND COUNCIL REPORTS
Councilor Alonso Leon recognized Pat Hyatt and other volunteers for their work on
educating people on the school bond. She added that she attended the second annual migrant
student recognition award ceremony and was pleased to see Councilor Carney there as well.
Mayor Figley offered congratulations on the passage of the school bond for those that
worked very hard on it. She also congratulated the Class of 2015. She also thanked Chief
Russell and Captain Garrett for being terrific cops and terrific human beings.
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Councilor Ellsworth invited citizens to Relay for Life at Centennial Park on July 10& 11.
Councilor Schaub thanked Captain Garrett and Chief Russell for always being soattentive to
the Woodburn Estates community and that she is very happy for them. She also stated that
she is excited for the meeting to be at Woodburn Estates.
ADJOURNMENT
1:03
Morris/Alonso Leon
...meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 7:28 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Heather Pierson,City Recorder
City of Woodburn, Oregon
Page 3 - Council Meeting Minutes, June 8, 2015
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Agenda Item
June 22, 2015
TO:Honorable Mayor and Councilthrough City Administrator
FROM:Sarah Head, Finance Director
SUBJECT:
2014-2015 SUPPLEMENTAL BUDGET REQUEST
RECOMMENDATION:
Hold a public hearing and adoptthe attached resolution approving a
supplemental budget for fiscal year 2014-2015 for the funds and departments
listed on Exhibit A.
SUPPLEMENTAL BUDGETS GENERALLY:
Every year, after the budget is adopted by Council, circumstances and events
arise that were either unforeseen or not quantifiable at the time the budget was
prepared and adopted. In addition, supplemental budgets can be used to
correct errors or oversights.
Oregon Budget Law provides for changes to adopted budgets through a
supplemental budget process that requires that the City provide public notice of
the proposed changes and, if the change is greater than 10% of any fund’s total
expenditures, hold a public hearing to discuss the proposed changes and accept
public testimony on the changes. Staff provided the required public notice via
the Woodburn Independentand the hearing will be held at the Council meeting
prior toconsideration of the resolution.
on the 22
nd
Like the adopted budget, supplemental budget requests must be balanced; in
other words, net revenue and net expense for the request must be equal. This
can be accomplished by budgeting additional revenue, or by reducing another
expenditure category (such as contingencies).
DETAIL OF THIS REQUEST
General Fund: Police Department
The Police Personnel Serviceswill be increased $50,000 to cover payouts of
accrued vacation time for retiring personnel with an offsetting decrease in
Contingency.
Agenda Item Review: City Administrator ___X___City Attorney ___X___Finance ___X____
11
Honorable Mayor and City Council
June 22, 2015
Page 2
Transit Fund: Personnel Services
The Transit Fund will increase Personnel Services $4,000 with an offsetting decrease
in Materials & Services. This is budget neutral to prevent Personnel Services from
being over budget.
FINANCIAL IMPACT:
Exhibit A displays the supplemental budget as posted in the newspaper.
12
COUNCIL BILL NO. 2984
RESOLUTION NO. 2064
A RESOLUTION APPROVING TRANSFERS OF FY 2014-2015APPROPRIATIONS AND
APPROVING A SUPPLEMENTAL BUDGET
ORS294.463(1) permits “transfers of appropriations” within any
WHEREAS,
fund “when authorized by official resolutionor ordinance of the governing body”;
and
ORS294.463(2) limits “transfers of general operating contingency
WHEREAS,
appropriations to no more than fifteen (15) percent of the total appropriations of
the fund” unless adopted pursuant to a supplemental budget;and
transfers made pursuant to any of the above must state the need
WHEREAS,
for the transfer, the purpose for the authorized expenditure, and the amount of
the appropriation transferred; and
ORS294.471(1)(a) permits supplemental budgets when “an
WHEREAS,
occurrence of condition which had not been ascertained at the time of the
preparation of a budget for the current year or current budget period which
requires a change in financial planning”; and
ORS294.473requires the governing body to hold a public
WHEREAS,
hearing on the supplemental budget when the estimated expenditures
contained in the supplemental budget for fiscal year or budget period differ by
ten (10) percent or more of any one of the individual funds contained in the
regular budget for that fiscal year; and
the transfers contained herein are made pursuant to ORS
WHEREAS,
294.463; and
the supplemental budgetcontained hereinis made pursuant to
WHEREAS,
ORS 294.471; and
a public hearing was heldJune 22, 2015onthe supplemental
WHEREAS,
budget changes,
NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
That pursuant to the applicable ORS provisions cited above, the
Section 1.
City Council hereby approves the transfers of appropriations and supplemental
budget for FY 2014-15 in the amounts listed in Exhibit “A.”
Page 1 – COUNCIL BILL NO. 2984
RESOLUTION NO. 2064
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Approved as to Form:
City AttorneyDate
APPROVED:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson,City Recorder
City of Woodburn, Oregon
Page 2 – COUNCIL BILL NO. 2984
RESOLUTION NO. 2064
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