May 11, 2015 minutes0:00
COUNCIL MEETING MINUTES
MAY 119 2015
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, MAY 11, 2015
CONVENED The meeting convened at 7:01 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley
Present
Councilor Carney
Present
Councilor Lonergan
Absent
Councilor Schaub
Present
Councilor Morris
Absent
Councilor Ellsworth
Present
Councilor Alonso Leon
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Economic and Development Director Hendryx, Public Works Director
Scott, Police Chief Russell, Finance Director Head, Human Resources Director Hereford,
Recreation Services Manager Wierenga, Aquatics Supervisor Udermann, Communications
Coordinator Horton, City Recorder Pierson
0:01 ANNOUNCEMENTS AND APPOINTMENTS
A. City Hall, the Library and the Transit System will be Closed Monday, May
25th in observance of Memorial Day. The Aquatic Center will be open
regular business hours.
B. The City Council Meeting scheduled for Monday, May 25th has been
cancelled in observance of Memorial Day.
COMMUNITY/GOVERNMENT ORGANIZATIONS
Woodburn Chamber of Commerce - Matt Geiger, Woodburn Chamber President introduced
the Woodburn Chambers new Executive Director, Holli Thomas.
PROCLAMATIONS/PRESENTATIONS
Proclamations:
A. Police Week
B. Public Works Week
Presentations:
A. Boys and Girls Club - Eric Cardella and Halie Peplinski of the Boys and
Girls Club provided an update on the Boys and Girls Club Teen Center in
Woodburn and invited Councilors to attend their fundraising breakfast on
June 3 at 7:30 a.m. at Woodburn Health Center. Councilor Carney asked
if they could explain their capital campaign and rural outreach strategy.
Ms. Peplinski answered that the Boys and Girls Club launched a feasibility
study and found that there are areas in Woodburn that are underserved and
Page 1 - Council Meeting Minutes, May 11, 2015
COUNCIL MEETING MINUTES
MAY 11, 2015
they are in the early stages of looking into growing the program in
Woodburn. Mr. Cardella added that they are also looking into possible
partnership opportunities. Councilor Carney stated that he looks forward to
dropping in at the Teen Center.
B. Aquatic Center Presentation — Recreation Services Manager Wierenga
and Aquatics Supervisor Udermann provided an update on the Woodburn
Aquatic Center turn around project.
0:01 CONSENT AGENDA
A. Woodburn City Council minutes of April 27, 2015,
B. Woodburn Public Library Board minutes of April 8, 2015.
Councilor Carney stated that he wanted to congratulate whoever organized the summer
concerts and asked who was in charge. Recreation Services Manager Wieranga stated that
John Hunter the Library Manager organizes the concerts and Recreation organizes the
movies and Fourth of July celebration. Ellsworth/Alonso Leon... adopt the Consent
Agenda. The motion passed unanimously.
PUBLIC HEARINGS
A Public Hearing to consider input on the 2014-2015 Supplemental Budget Request. Mayor
Figley declared the hearing open at 7:57 p.m. for the purpose of hearing public input on the
2014-2015 Supplemental Budget Request. Finance Director Head provided a staff report.
Mayor Figley asked if anyone from the public would like to speak on this subject. No
members of the public wished to speak in either support or opposition of the 2014-2015
Supplemental Budget Request. Mayor Figley declared the hearing closed at 8:00 p.m.
COUNCIL BILL NO. 2980 - A RESOLUTION APPROVING TRANSFERS OF FY
_ _ _ �.-.-�.-. ♦ ���rw RTITT 1 i TIT/TT
Ellsworth introduced Council Bill No. 2980. Recorder Pierson read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Figley declared Council Bill No. 2980 duly passed.
TEEN CENTER AGREEMENT
Ellsworth/Alonso Leon... authorize the City Administrator to enter into a management
agreement with the Boys and Girls Club of Salem, Marion, and Polk Counties. The
motion passed unanimously.
AWARD OF CONSTRUCTION CONTRACT FOR THE 2015 SPRING PAVEMENT
MAINTENANCE. BID NO: 2015-07
Ellsworth/Schaub... acting in its capacity as the Local Contract Review Board, award the
construction contract for the 2015 Spring Pavement Maintenance project to Knife River
Page 2 - Council Meeting Minutes, May 11, 2015
COUNCIL MEETING MINUTES
MAY 119 2015
Corporation in the amount of 5261,761.00. The motion passed unanimously.
0:02 CITY ADMINISTRATOR'S REPORT
The City Administrator thanked everyone who participated in Saturday's budget meeting.
MAYOR AND COUNCIL REPORTS
Mayor Figley thanked City Administrator Derickson and staff for their work on the budget.
Councilor Schaub thanked City Administrator Derickson and his staff for the work on the
budget.
Councilor Ellsworth concurred with Councilor Schaub and appreciated the time that staff
took to answer questions.
Councilor Carney also concurred with Councilor Schaub and added that he appreciated the
openness of the communication.
Councilor Alonso Leon thanked staff for making the budget so easy to read and thanked
City Administrator Derickson for all his work. She also added that she is looking forward to
having City Council meetings at different locations throughout the City.
0:09 WORKSHOP
Mayor Figley opened the workshop at 8:08 p.m. to discuss concept plans for First Street.
City Administrator Derickson provided a staff report. Public Works Director Scott provided
concept plans for First Street. Council members asked questions and provided comments
and direction regarding the First Street concept plans. Ellen Bandelow, 199 Smith Dr.,
suggested that they get feedback about what worked and what didn't work when Front Street
was done. She added that she is in favor of the one way street concept. Frank Comer, 683
Troon Ave., is in favor of the First Street project but would like to see it called something
that more accurately describes the objective of the project such as "Connecting Downtown."
He stated that he is also in favor of a public restroom and a public fountain. Bruce Thomas,
795 Corby St, stated that he believes First Street should be a top priority. He added that
completing this project will show we have pride in our community and hopefully bring
investors Downtown. Mayor Figley thanked staff for their presentation and closed the
workshop at 9:18 p.m.
1:03 ADJOURNMENT
Ellsworth/Alonso Leon... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:19 p.m.
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 3 - Council Meeting Minutes, May 11, 2015