November 10, 2014 minutesCOUNCIL MEETING MINUTES
NOVEMBER 10, 2014
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, NOVEMBER 10, 2014
The meeting convened at 7:03 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley
Present
Councilor Cox
Present
Councilor Lonergan
Present
Councilor McCallum
Present
Councilor Morris
Present
Councilor Ellsworth
Present
Councilor Alonso Leon
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Human Resources
Director Hereford, Police Chief Russell, Finance Director Head, Captain Alexander,
Community Services Director Row, Public Works Director Scott, Accounting Manager
Ellerbrook, Aquatics Supervisor Udermann, Communications Coordinator Horton, City
Recorder Pierson
0:00 ANNOUNCEMENTS AND APPOINTMENTS
A. City Hall and the Library will be closed on November 11 in observance of Veterans Day.
The Aquatic Center will be open normal hours.
B. City Hall will be closed November 27 and 28 for the Thanksgiving Holiday. The
Aquatic Center and the Library are closed on Thanksgiving day.
C. The City Council meeting scheduled for November 24 is cancelled. The next City
Council meeting will take place on December 8, 2014 at 7:00 p.m.
0:02 PRESENTATIONS
A. Audit Report - Chuck Swank, Grove, Mueller & Swank, P.C., informed the Council
that the 2013-2014 audit is complete and the City received an unmodified opinion.
B. ODOT - Lou Torres and Shane Ottosen of ODOT provided an update on the
Woodburn Interchange Project.
0:37 CONSENT AGENDA
A. Woodburn City Council minutes of October 27, 2014
B. Woodburn City Council Executive Session minutes of October 27, 2014
C. Woodburn Planning Commission minutes of July 10, 2014
D. Building Activity for October 2014
E. Limited On -Premise Sales - Change of Ownership
McCallum/Lonergan ... adopt the Consent Agenda. The motion passed unanimously_
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COUNCIL MEETING MINUTES
NOVEMBER 10, 2014
039 CITY -OWNED SURPLUS PROPERTY
City Administrator Derickson provided a staff report. Councilor McCallum stated that the
process sounds excellent. Councilor Cox added that he is in favor of this. Councilor
Alonso Leon asked if they would be getting a bit of history on the parcels of land and
how they were acquired and Public Works Director Scott answered that they could do
that but some may be difficult to find. Councilor Cox stated that if the City can't use the
property then it should be sold. Councilor Morris added that perhaps the school district
may be interested in some of the properties. City Administrator Derickson stated that the
direction he is receiving from the Council is to go ahead and initiate the process and
come back with a list of specific properties for Council identification, a hearing, and
declaring a surplus. Councilor Ellsworth stated that she would like to make sure that we
are flagging anything in the Urban Renewal District.
0:49 OREGON'S URBAN GROWTH BOUNDARY (UGB) EXPANSION PROCESS
Mayor Figley provided an update on the current status of mediation. Councilor
McCallum stated that we are looking to move forward on a legislative front because of
the uncertainty of the outcome of mediation and a possible third order. Councilor
Lonergan stated that he is proud that at every road block we keep trying to move forward.
Councilor Cox stated that he holds little hope that mediation will be successful and that
the next steps in the process is to work for a legislative solution but he doesn't feel that
the City should spend the money on a lobbyist. He added that those types of things can be
done in-house and be more effective. Councilor Cox asked if an RFP needs to go out.
City Administrator Derickson stated that under the City's procurement process it is not
necessary to go through the RFP process and City Attorney Shields agreed. Councilor
Morris stated that he believes getting a lobbyist to help with the City's message sets the
City up well as we go into the legislative session. Councilor Ellsworth stated that she has
been disappointed in the hiring of consultants in the past and wants to know what the City
will be getting for the $20,000. City Administrator Derickson answered that the lobbyist
will help the City navigate the system, help get the bills introduced and identify those
legislators that would help provide support to help move this through the process.
Councilor Alonso Leon stated that she supports hiring a lobbyist as they will be able to
navigate the legislature better. Lonergan/McCallum... approve an expenditure of up to
$20,000 for the procurement of a professional consultant to assist in providing lobbying
support in the upcoming legislative sessions carrying forth our defining message. On roll
call vote the motion passed 5-1 with Councilor Cox voting no.
1:32 CITY ADMINISTRATOR'S REPORT
City Administrator Derickson asked Community Services Director Row to introduce the
new aquatics center manager Josh Udermann.
1:36 MAYOR AND COUNCIL REPORTS
Mayor Figley thanked those who have served the country in the armed services and their
families. She also wished everyone a happy Thanksgiving and congratulated the newly
elected Councilors. Mayor Figley thanked Councilors McCallum and Cox for their
service.
Councilor Alonso Leon thanked all the veterans for their service. She also congratulated
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COUNCIL MEETING MINUTES
NOVEMBER 10, 2014
the Mayor on her re-election and thanked Councilors McCallum and Cox for their
guidance.
Councilor Lonergan thanked the voters in Ward 5 for electing him and also thanked
Councilors McCallum and Cox for their service to Woodburn.
Councilor McCallum thanked the Council and staff and wished everyone the best of luck.
Councilor Ellsworth thanked Councilor McCallum and Councilor Cox for the mentoring
she has received from each of them.
Councilor Cox stated that it has been an honor to work for the City.
Councilor Morris thanked veterans for their service and thanked Councilors McCallum
and Cox for their service to the City.
a i ADJOURNMENT
McCallum/Cox ... meeting be adjourned. The motion pass unanimously. The meeting
adjourned at 8:48 p.m. T
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
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