Council meeting minutes- April 13, 2015COUNCIL MEETING MINUTES
April 13, 2015
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, APRIL 13, 2015
CONVENED The meeting convened at 7:03 p.m. with Council President Lonergan
presiding.
ROLL CALL
Mayor Figley
Absent
Councilor Carney
Present
Councilor Lonergan
Present
Councilor Schaub
Present
Councilor Morris
Present
Councilor Ellsworth
Present
Councilor Alonso Leon
Present
Staff Present: City Administrator Derickson, Assistant City Attorney Stuart, Economic and
Development Director Hendryx, Assistant City Administrator Row, Public Works Director
Scott, Finance Director Head, Communications Coordinator Horton, City Recorder Pierson
0:01 PRESENTATIONS
Woodburn Downtown Association — Anthony Veliz and Nikki DeBuse provided a recap of
the Woodburn Downtown Associations 2014 event season and handed out a TOT grant
request from the Woodburn Downtown Association, Councilor Carney asked Mr. Veliz if
the Woodburn Downtown Association holds regularly scheduled meetings and if he would
be welcome to attend those meetings. Mr. Veliz answered yes, you are welcome to attend
the meetings and they try to hold them quarterly. Councilor Carney then asked who is
usually in attendance at the meetings and Mr. Veliz answered that they try to get as many of
the downtown merchants as possible to attend. Councilor Carney then stated that he wished
to be included in these meetings and looks forward to attending them in the near future.
0:38 CONSENT AGENDA
A. Woodburn City Council minutes of March 23, 2015,
B. Woodburn City Council minutes of April 3, 2015,
C. Woodburn City Council Executive Session minutes of April 3, 2015,
D. Woodburn City Council Goal Setting Workshop minutes of March 7, 2015,
E. City Administrator and City Attorney Employment Agreements,
F. Woodburn Recreation and Park Board minutes of March 10, 2015,
G. Building Activity for March 2015.
Councilor Ellsworth stated that she will abstain from voting. Morris/Schaub... adopt the
Consent Agenda. The motion passed 5-0 with Councilor Ellsworth Abstaining.
Page 1 - Council Meeting Minutes, April 13, 2015
COUNCIL MEETING MINUTES
April 13, 2015
0:39 WOODBURN DOWNTOWN ASSOCIATION AGREEMENT
Carney/Ellsworth... authorize the City Administrator to enter into a management
agreement with the Woodburn Downtown Association. On roll call vote the motion passed
6-0. Councilor Lonergan stated that he would like some direction on the next steps to
consider the Woodburn Downtown Association's request for a TOT Grant. City
Administrator Derickson stated they should start with a policy that ensures equity in
the community, establishing criteria, a funding mechanism and a reporting of expectations
so you have a process to make the decisions on who will receive the grants.
0:52 COUNCIL BILL NO. 2978 - A RESOLUTION AUTHORIZING APPLICATION
FOR A LOCAL GOVERNMENT GRANT FROM THE OREGON PARKS AND
RECREATION DEPARTMENT FOR THE REHABILITATION OF THE
PLAYGROUND AT CENTENNIAL PARK
Carney introduced Council Bill No. 2978. Recorder Pierson read the bill by title only since
there were no objections from the Council. Recreation Services Manager Wierenga
provided a staff report. On roll call vote for final passage, the bill passed unanimously.
Council President Lonergan declared Council Bill No. 2978 duly passed.
0:55 CITY COUNCIL FY 2015/16 GOALS
Ellsworth/Alonso Leon... approve the 2015 City Council Retreat Summary. The motion
passed unanimously.
0:57 AWARD OF CONSTRUCTION CONTRACT FOR GARFIELD STREET STORM
SEWER IMPROVEMENTS. BID NO. 2015-04
Morris/Schaub... award the construction contract for the Garfield Street Storm Sewer
Improvements project to CG Contractors, LLC in the amount of $77,418.00. The motion
passed unanimously.
1:00 CITY ADMINISTRATOR'S REPORT
The City Administrator stated the he was told the red light camera that was knocked over
will be reinstalled by the end of the week. He added that last week there were loud
explosions heard throughout the City and he was told they are believed to have been illegal
fireworks.
1:01 MAYOR AND COUNCIL REPORTS
Councilor Alonso Leon stated that she enjoyed the goal setting and that it is an honor to be
working with the City Council members.
Councilor Carney agreed with Councilor Alonso Leon.
Councilor Lonergan stated that he also enjoyed the goal setting.
Councilor Ellsworth stated that she attended a Business After Hours event put on by the
Woodburn Chamber at the Woodburn Independent and really enjoyed it.
Councilor Schaub stated that she also enjoyed the goal setting and added that she enjoys
hearing from the residents in her ward.
Councilor Morris asked residents to support the bond.
Page 2 - Council Meeting Minutes, April 13, 2015
COUNCIL MEETING MINUTES
April 13, 2015
1:05 EXECUTIVE SESSION
Council President Lonergan entertained a motion to adjourn into executive session under the
authority of ORS 192.660 (2)(h) and ORS 192.660 (2)(f). Morris/Schaub... move into
executive session. The Council adjourned to executive session at 8:09 p.m. and reconvened
at 8:32 p.m. Council President Lonergan stated that no action was taken by the Council
while in executive session.
1:36
ADJOURNMENT
Morris/Schaub... meeting be adjourned.
The meeting adjourned at 833 p.m.
ATTEST }
H ather Pierson, City Recorder
City of Woodburn, Oregon
The motion passed unanimously.
Page 3 - Council Meeting Minutes, April 13, 2015