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January 26, 2015 Agenda KF,M CW ATHRYN IGLEY AYOR ITY OF OODBURN TAL,CW1 ERESA LONSO EON OUNCILOR ARD LE,CWII ISA LLSWORTH OUNCILOR ARD CCA RC,CWIII ITYOUNCILGENDA OBERT ARNEY OUNCILOR ARD SS,CWIV HARON CHAUB OUNCILOR ARD FL,CWV RANK ONERGAN OUNCILOR ARD J26,20157:00.. ANUARY PM EM,CWVI RIC ORRIS OUNCILOR ARD CHCC270MS ITY ALL OUNCIL HAMBERS ONTGOMERY TREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: None. Appointments: A. New Appointments 1 4. COMMUNITY/GOVERNMENT ORGANIZATIONS None. 5. PROCLAMATIONS/PRESENTATIONS Proclamations: None. Presentations: A. State Historic Preservation office Downtown Historic survey 6. COMMUNICATIONS . None This allows the public to introduce items for Council 7. BUSINESS FROM THE PUBLIC consideration not already scheduled on the agenda. Items listed on the consent agenda are considered routine 8. CONSENT AGENDA and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of December 8, 2014 2 Recommended Action: Approve the minutes. This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980- 6318 at least 24 hours prior to this meeting. **Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo. Comuníquese al (503) 980-2485.** January 26, 2015 Council Agenda Page i B. Woodburn Planning Commission minutes of October 23, 2014 5 Recommended Action: Accept the minutes. C. Woodburn Recreation and Park Board minutes of November 9 18, 2014 Recommended Action: Accept the minutes. D. Crime Statistics through November 2014 13 Recommended Action: Receive the report. E. Building Activity for December 2014 18 Recommended Action: Receive the report. F. New Outlet/Name-Full On-Premise Sales 19 Recommended Action: The Woodburn City Council recommend that the OLCC approve a Change of Ownership application for Trapala Brewpub & Rostisseria. 9. TABLED BUSINESS None. 10. PUBLIC HEARINGS A. Legislative Amendment LA 2014-01 (Medical Marijuana 21 Dispensaries) Recommended Action: Conduct a public hearing and approve Legislative Amendment LA 2014-01 (Medical Marijuana Dispensaries). By motion, direct the staff to return with an Members of the public wishing to comment on items of general 11. GENERAL BUSINESS by Mayoral prerogative. A. Council Bill No. 2973 - An Ordinance Adopting Certain 43 Recreation Program and Park Rental Fees for Inclusion in the Master Fee Schedule and Repealing all Recreation Program and Park Rental Fees and Charges that are Inconsistent with this Ordinance Recommended Action: It is recommended that the City Council adopt the attached ordinance, which revises certain recreation program and park rental fees, effective March 1, 2015 January 26, 2015 Council Agenda Page ii B. FY 2015/16 Financial Plan 48 Recommended Action: Adopt the attached FY 2015/16 Financial Plan (Budget Policies & Fiscal Strategy and Five-Year Forecast) via a motion. These are 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS Planning Commission or Administrative Land Use actions that may be called up by the City Council. A. Planning Commission approval of Design Review 2014-03 79 and Variance 2014-02, located at 2990 Newberg Highway (Chevron) Recommended Action: No action is recommended. This item is placed before the Council for information purposes, in compliance with the Woodburn Development Ordinance. The Council may call up this item for review if it desires. B. Director approval of Partition PAR 2014-04, located at 516 81 and 530 Prairie Street Recommended Action: No action is recommended. This item is placed before the Council for information purposes, in compliance with the Woodburn Development Ordinance. The Council may call up this item for review if it desires. C. Director approval of Partition PAR 2014-05, located at 3683 83 Sweetwater Avenue Recommended Action: No action is recommended. This item is placed before the Council for information purposes, in compliance with the Woodburn Development Ordinance. The Council may call up this item for review if it desires. 13. 14. MAYOR AND COUNCIL REPORTS 15. EXECUTIVE SESSION To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660 (2)(h). To consider records that are exempt by law from public inspection pursuant to ORS 192.660 (2)(f). 16. ADJOURNMENT January 26, 2015 Council Agenda Page iii Agenda Item January 21, 2015 TO: City Council FROM: Kathy Figley, Mayor SUBJECT: Committee Appointments The following appointments are made, subject to the approval of the Council. Please forward any adverse comments to me prior to the Council meeting on Monday, January 26, 2015. No reply is required if you approve of my decision. Woodburn Recreation and Parks Board Position VII David Piper Student Position II Abigail Velasco 1 COUNCIL MEETING MINUTES DECEMBER 8, 2014 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY 0:00 OF MARION, STATE OF OREGON, DECEMBER 8,2014 CONVENED The meeting convened at 7:00p.m. with Mayor Figley presiding. ROLL CALL Mayor Figley Present Councilor Cox Present Councilor Lonergan Present Councilor McCallum Present Councilor Morris Present Councilor Ellsworth Present Councilor Alonso Leon Present Staff Present City Administrator Derickson, City Attorney Shields, Human Resources Director Hereford, Police Chief Russell, Community Services Director Row, Public Works Director Scott, Communications Coordinator Horton, City Recorder Pierson OUTGOING CITY COUNCILORS PRESENTATION 0:00 Mayor Figley thanked Councilors McCallum and Cox for theirservice and presented them each with a plaque.This was followed by a short break for refreshments. OATH OF OFFICE AND ELECTION 0:04 A. City Recorder Pierson administered the Oath of Office to Mayor Figley, Councilor Carney (Ward III), Councilor Schaub (Ward IV), and Councilor Lonergan (Ward V). B. Mayor Figley stated that the Council President is elected by ballot. Ballot forms were distributed to the Council to vote for a Councilor to serve as Council President. Mayor Figley added that she does not vote unless it is to break a tie. After reading the ballots Mayor Figley announced that the new Council President byunanimous vote is Frank Lonergan. ANNOUNCEMENTS 0:12 A.The City Council meeting scheduled for December 22 is cancelled. The next City Council meeting will take place on January 12, 2015 at 7:00 p.m. B.The Library willbeclosed Thursday,December 11. During the closure staff will transition and train on the new library automation system. C.Holiday Closures: Christmas: City Hall will close at noon on December 24 and will reopen for regular business hours on December 26. The Aquatic Center will be closed on December 24 and 25.The Library will close at noon on December 24 and reopen for regular business Page 1 - Council Meeting Minutes, December 8, 2014 2 COUNCIL MEETING MINUTES DECEMBER 8, 2014 hours on December 26. New Year: City Hall and the Library will be closed on January1. The Aquatic Center will be open regular hours on December 31 andJanuary 1. APPOINTMENTS Mayor Figley proposed the following reappointments: - Woodburn Planning Commission - Frank Comer - Woodburn Recreation and Parks Board - Ricardo Vazquez Rodriguez Ellsworth/Lonergan ...approve the reappointments. BUSINESS FROM THE PUBLIC 0:15 Miguel Salinas, 20765 Willamette Dr., West Linn, stated that he attended a planning meeting and noticed that there was not a sufficient mix of people in the audience. He suggested that the City of Woodburn needs to improve communication and involvement with the community. He added that the City needed to address the quality of living and employment issues in the City. He also provided a written statement. Lidia Salinas, 20765 Willamette Dr., West Linn, stated that she saw in the paper that the City is once again in charge of the Fiesta. She added that she would like to see what the City is planning to do and that there should be a special committee for the Fiesta and that she knows some people who would like to be a part of that. Merri Berlin, Woodburn, questioned why the Salinas are coming to these meetings and added that the Fiesta has been successful since the City has taken it over. She also added that the City has made many attempts to get citizens involved. CONSENT AGENDA 0:34 A. Woodburn City Council minutes of November 10, 2014, B. Woodburn Public Library Board minutes of October 8, 2014, C. Woodburn Recreation and Park Board minutes of October 14, 2014, D. Certified Election Results November 4, 2014 General Election, E. Crime Statistics through October 2014, F. Building Activity through November 2014. Lonergan/Ellsworth ... adopt the Consent Agenda. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS 0:35 Planning Commission approval of Design Review 2014-02 and Variance 2014-01, located at 3001 Newberg Highway (redevelopment of the old Miles Chevrolet property). Council declined to call these items up for review. 0:36 City Administrator Derickson he attended on Saturday at Portland State University with a few Councilors was time well spent. Page 2 - Council Meeting Minutes, December 8, 2014 3 COUNCIL MEETING MINUTES DECEMBER 8, 2014 MAYOR AND COUNCIL REPORTS 0:36 Councilor Alonso Leon wished everyone a great Christmas holiday and to stay safe. Councilor Lonergan welcomed new Councilors Schaub and Carney. Mayor Figley also welcomed the new Councilors and wished everyone a joyous holiday season. Councilor Schaub wished everyone a wonderful holiday and added that she enjoyed the training at Portland State as well. Councilor Morris stated that the training at Portland State was informative and wished everyone a Merry Christmas. ADJOURNMENT 0:39 Lonergan/Morris ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:53p.m. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Heather Pierson,City Recorder City of Woodburn, Oregon Page 3 - Council Meeting Minutes, December 8, 2014 4 5 6 7 8 CityofWoodburn CityofWoodburn RecreationandParkBoardMinutes RecreationandParkBoardMinutes November 18, 2014 5:30p.m. CALL TO ORDER 1. The meeting was called to order at 5:30 p.m. ROLL CALL 2. Position I Ricardo Rodriguez, Member (12/14) Present Position II Vacant, Student Member (12/14) Vacant Position III Joseph Nicoletti, Board Secretary (12/17) Present Position IV Rosetta Wangerin, Board Chair (12/17) Absent Position V Chris Lassen, Member (12/17) Present Position VI Ardis Knauf (12/16) Present Position VII Vacant, Member (12/16) Vacant APPROVAL OF MINUTES 3. The minutes from the October 14, 2014 meeting were unanimously approved (Lassen/ Rodriguez). BUSINESS FROM THE AUDIENCE 4. None NEW BUSINESS 5. a.Jim informed the Board that the City will be taking over the Fiesta Mexicana again, now that the Chamber of Commerce decided that it didn't have the capacity to continue as the lead organizer. Jim provided a little history of the event, including the fact the City ran it, with Chamber assistance, in 2010. In 2011, the Chamber took over the event and ran it for the next four years. Jim indicated that he feel optimistic about the future of the event and commended the Chamber for moving the event forward over the past few years. Jim told the Board that a very large number of key volunteers have indicated their desire to remain involved. Ricardo expressed his desire for the futbol (soccer) tournament to be improved from how it was operated this year. Jim discussed the challenges they are experiencing in finding a carnival for the traditional dates that the Fiesta is scheduled. OLD BUSINESS 6. Legion Park Rehabilitation Project 9 Jim provided an update on the status of the Legion Park project.He showed some photos that highlighted the work that has been completed. Heindicated that the contractor is making very good progress on the structure, but that the final landscape improvements, including the seeding of the lawn, will have to wait until early spring 2015. DIVISION REPORTS FROM DEPARTMENT 7. a.AQUATICS Financial Update Expenses Up 12% from last year ($4200) Revenues Up 14% from last year ($1900) Attendance (2625 for the month of October) nearly identical to last year 1081 or 41% are from daily use passes 161 members on monthly memberships, 190 members on 3 month memberships Program Update Both Molalla and North Marion High School Swim Teams began yesterday and are using the pool from 4-7:30 Monday-Friday th Spoke with the Kiwanis group today who support the 4grade lessons program 3x60 minute lessons 370 kids have gone through the program so far, with another 120 anticipated for January 43 kids were signed up for lessons for the new session that started last week Masters Swim Team started this week, Monday/Wednesday 3-4pm Marketing Update Google Analytics has been active on our website now since our last meeting, so we were able to get some interesting data about website usage. Over the past month, the data shows that 24% of the users are from Woodburn, 16% from Portland, and 4.5% from Canby, and 4.5% from Molalla. We had 690 sessions with 1,800 page views (2.6 page views per session). There were 22 sessions per day. Each visitor spent an average of 2:04 on the site. Just started looking into putting some of my advertising budget into geo-targeted Facebook and Google campaigns to drive more people to our website Google Adwords is one of the larger online advertisers that puts ads at the top of search results When someone searches for a number of words that I would pay for like swim or swimming then it would display our location at the top of the search results and we only pay when people click on our website 10 Will have a nice ¼ page ad running in the new Woodburn Chamber Directory Last time I spoke about applying to Oregon Travel Experience for additional signage from I5 at exit 271. We were placed on a waitlist, there are already a maximum number of companies listed on the blue highway signs b.RECREATION Youth Sports Pee Wee Basketball in season exact same number of registrants as last year Active Adult Trips Recreation Trips Holidays with the Trail Band Dec. 5 registration closed; 6 registered Beaches restaurant in Vancouver Jan. 29 Events Downtown Trick or Treating was a success approx. 80 people in attendance Mayor-7pm Youth Advisory Board Introductions of students in attendance Raised over $1,000 to date. $2,000 goal for whole school year. Doing a lot of yard work currently. Adult Sports No update Museum New collection software system is here and in! Working on training staff & volunteers Volunteer appreciation event Dec. 20 at 12pm Hired one part time staff member. Tasks to include: Translate tour & give bilingual tours o Translate display information o Assist with compiling data in software system o Other Programs Kids in the Kitchen Cooking Class on Dec. 2 Holiday theme Stocking Sewing Class Dec. 1 c.PARKS & FACILITIES 11 N/A FUTURE BOARD BUSINESS 8. BOARD COMMENTS 9. Ricardo said that the picnic tables at Nelson Park have been moved outside of stored for the winter and brought back out in the spring. Rosetta expressed appreciation for the work the Youth Advisory Board is doing. Joseph asked about the annual Park Board workshop. Jim indicated that the workshop will likely be scheduled for January 13, but that it might be delayed Chris thanked the two Youth Advisory Members for attending the meeting. ADJOURNMENT 10. The meeting was adjourned at 6:06p.m. 12 13 14 15 16 17 18 Agenda Item January 26, 2015 TO: Honorable Mayor and City Council through City Administrator FROM: Jason R. Alexander, Captain SUBJECT: New Outlet/Name-Full On-Premise Sales RECOMMENDATION: The Woodburn City Council recommend that the OLCC approve a Change of Ownership application for Trapala Brewpub & Rostisseria. BACKGROUND: Applicant: Severo Trapala Marquez 1246 Mayanna Dr Woodburn, Oregon 97071 541.270.7613 Business: Trapala Brewpub & Rostisseria 152 Garfield St. Woodburn, Oregon 97071 541.270.7613 Owner: Severo Trapala Marquez 1246 Mayanna Dr Woodburn, Oregon 97071 541.270.7613 License Type: -Permits beer, wine, cider, hard alcohol sales Full On-Premise Sales for on-premise consumption only. On around December 17, 2014 the Woodburn Police Department received an application requesting approval for a New Outlet/Name-Full for Trapala Brewpub & Rostisseria located at 152 On-Premise Sales Garfield St., Woodburn, Oregon 97071. This location most recently housed Agenda Item Review: City Administrator __x___ City Attorney __x____ Finance __x___ 19 Honorable Mayor and City Council January 26, 2015 Page 2 Loves Bakery but has been vacant for a long period of time. The above mentioned applicant is applying for a New Outlet/Name-Full On-Premise license through the Oregon Liquor Control Commission. Sales The business will be open daily, Monday thru Sunday, from 6:30 am to 8:00 pm. There will be food service while the business is open and alcohol will be served during this time. There will not be any DJ music, or any karaoke, lottery devices, dancing or any other forms of entertainment. The police department has received no communication from the public or surrounding businesses in support of or against this owner or establishment. DISCUSSION: The Police Department has completed a background investigation on the applicant and found nothing of a questionable nature, which would preclude the issuance of this license. FINANCIAL IMPACT: None. 20 Agenda Item January 26, 2015 TO:Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Directorof Economic & Development Services SUBJECT: Legislative Amendment LA 2014-01 (Medical Marijuana Dispensaries) RECOMMENDATION: Conduct apublic hearing and approve Legislative Amendment LA 2014-01 (Medical Marijuana Dispensaries).By motion, direct the staff to return with an ordinance enacting Council’s action. BACKGROUND: In 1998, Ballot Measure 67 established the Oregon Medical Marijuana Act, which is codified in ORS 475.300 –475.346. In 2013, House Bill 3460 created a medical marijuana registration system and allowed medical marijuana facilities to be located in areas zoned for commercial, industrial, or mixed use. In 2014, Senate Bill 1531 gave local governments the ability to impose “reasonable regulations” on the operation of medical marijuana facilities, such as limitations on the hours of operation, location, and the manner in which a facility dispenses marijuana. It also gave cities the ability to impose temporary moratoriums onmedical marijuana facilities. In February2014, the City Council enacted Ordinance 2514,temporarily prohibiting establishment of medical marijuana facilities for one year, until the City has had a chance to amend the Woodburn Development Ordinance (the WDO) to establish zoning regulations. The Planning Commission conducted a workshop meeting on October 23, 2014 and gave staff general input into potential standards that could be considered in the amendments to the WDO. A public hearing was then held on December 11, 2014, where the Commission unanimously recommended Agenda Item Review:City Administrator ___x___City Attorney __x____Finance __x___ 21 Honorable Mayor and City Council January 26, 2015 Page 2 approval of LA 2014 01 (Medical Marijuana Dispensaries). As requested by the City Council, this amendment establishes zoning regulations for marijuana dispensaries. It limits dispensaries to industrial zones at least 1,000 feet from residential properties, schools, day care facilities, parks, and other dispensaries. It also prohibits operation of marijuana dispensaries under a Temporary Outdoor Marketing and Special Event permit and would prohibit such dispensaries as a Home Occupation. DISCUSSION: Oregon law has allowed the use of medical marijuana since 1998. The legislature enacted House Bill 3460 this past spring, establishing standards for medical marijuana dispensaries in an effort to insure quality control and standardize distribution procedures. The law includes land use and regulatory standards. Generally, land use governs the use of land while regulatory standards address the operational aspects of a business. Consistent with the City Legislative Amendment 2014-01 addresses only land use. The proposed ordinance amendment is intended to address marijuana dispensaries in general. Regulatory vs. Land Use Standards Land Use Standards Regulatory: Location standards (zoning) Licensing Separation from schools Inspection Separation for parks Safety Separation from child care Background checks centers Separation from other Procedures dispensaries FINANCIAL IMPACT: As presented, marijuana dispensaries would be regulated as a special use, subject to specific siting standards. Dispensaries would not be subject to a 22 Honorable Mayor and City Council January 26, 2015 Page 3 separate land use approval process, such as a conditional use permit. There are no financial impacts for this amendment. Attachments: City Council Staff Report Exhibits A - E 23 Department of Economic and Development Services Planning Division ΏЎЋЍЏ CITY COUNCIL STAFF REPORT PUBLIC HEARING Application Type Type V Legislative Amendment Application Number LA 2014-01 Project Description Medical Marijuana Dispensaries Project Location Entire City Zoning Industrial Park (IP) Light Industrial (IL) Planner Assigned Jim Hendryx, Director 120-Day Deadline Not Applicable to Legislative Decisions Date of Staff Report December 22, 2014 Date of Public Hearing January 12, 2015 BACKGROUND In 1998, Ballot Measure 67 established the Oregon Medical Marijuana Act, which is codified in ORS 475.300 475.346. In 2013, House Bill 3460 created a medical marijuana registration system and allowed medical marijuana facilities to be located in areas zoned for commercial, industrial, or mixed use. LA 2014-01 Medical Marijuana Dispensaries\\Staff Report City Council Page 1 of 8 24 In 2014, Senate Bill 1531 gave local governments the ability to impose on the operation of medical marijuana facilities, such as limitations on the hours of operation, location, and the manner in which a facility dispenses marijuana. It also gave cities the ability to impose a moratorium on facilities until May 1, 2015. In February 2014, Ordinance 2514 was enacted, prohibiting establishment of medical marijuana facilities for one year, until the City has had a chance to amend the WDO to establish zoning regulations for medical marijuana facilities within the City. Additional information can be found on the Secretary of State webpage noted below: Webpage: (http://arcweb.sos.state.or.us/pages/rules/oars_300/oar_333/333_061.html) The Planning Commission conducted a workshop meeting on October 23, 2014 and gave staff general input into potential standards that could be considered in the amendments to the WDO. A public hearing was then held on December 11, 2015, where the Commission unanimously recommended approval of LA 2014 01 (Medical Marijuana Dispensaries). This amendment establishes the zoning regulations for marijuana dispensaries. It limits dispensaries to industrial zones at least 1,000 feet from residential properties, schools, day care facilities, parks, and other dispensaries. It also prohibits operation of marijuana dispensaries under a Temporary Outdoor Marketing and Special Event permit and would prohibit such dispensaries as a Home Occupation. This past November, Oregon voters approved Measure 91, which legalizes the recreational use of marijuana by persons 21 years of age and older. This takes effect on July 1, 2015. Adults can carry up to one ounce of marijuana, keep up to eight ounces at home per household, and grow up to four plants per household. Measure 91 also establishes the provision for retail sales outlets. The Oregon Liquor Control Commission (OLCC) is tasked with developing standards for retail outlets, which will be completed over the next year. As complicated as medical marijuana dispensaries are, retail sales of recreational marijuana will add further confusion to the process and any ultimate standards. It is unclear at this point as to whether medical dispensaries and retail sales will be regulated separately or combined. Is there a need to eventually have separate standards for both, or should there be just one overall standard addressing all marijuana dispensaries? The proposed ordinance is intended to address both medical and retail dispensaries, referencing marijuana dispensaries in general, rather than solely focusing on medical marijuana dispensaries. This measure establishes local standards for dispensaries. At this point, state law provides for medical marijuana LA 2014-01 Medical Marijuana Dispensaries\\Staff Report City Council Page 2 of 8 25 dispensaries, but retail sales of marijuana are currently illegal, regardless of local land use standards. Once OLCC develops standards for retail sales of marijuana, further amendments to the WDO can be considered. ANALYSIS AND FINDINGS OF FACT WDO 4.01 Decision Making Procedures Findings: Under Section 4.01.02.E of the Woodburn Development Ordinance, decisions involving legislative Commission holds an initial public hearing on the proposal and makes a recommendation to the City Council. The City Council then holds a ŅźƓğƌ , which is appealable to the Land Use Board of Appeals within 21 days after it becomes final. Conclusions: This legislative amendment is correctly processed as a Type V decision. Findings: Under Section 4.01.02.E, the City Council must initiate legislative decisions. Section 3 of o establish appropriate zoning regulations for . Conclusion: This legislative amendment was correctly initiated by the City Council. Findings: Under Section 4.01.10, the Planning Commission must hold at least one public hearing before recommending action on a legislative proposal. Any interested person may appear and provide written or oral testimony on the proposal, at or before the hearing. The Director notifies the Oregon Department of Land Conservation and Development (DLCD) at least 35 days before the first hearing. Once the Planning Commission hearing has been scheduled and notices sent out, the Director prepares and makes available a report on the proposal at least seven days before the hearing. At the conclusion of the hearing, the Planning Commission adopts a recommendation on the proposal to the City Council. If the Commission recommends adoption of some form of the proposal, the Commission must prepare and forward to the City Council a report and recommendation to that effect. LA 2014-01 Medical Marijuana Dispensaries\\Staff Report City Council Page 3 of 8 26 Upon receiving a recommendation from the Planning Commission on a legislative action, the City Council holds at least one public hearing on the proposal. Any interested person may provide written or oral testimony on the proposal at, or prior to, the hearing. At the conclusion of the hearing, the City Council may adopt, modify or reject the legislative proposal, or may remand the matter to the Planning Commission for further consideration. If the decision is to adopt at least some form of the proposal, and thereby enact or amend ththe City Council decision is enacted as an ordinance. s notice of the decision to the DLCD, in accordance with ORS Chapter 197. Conclusions: The Planning Commission conducted a public hearing before making recommendations to the City Council. Notice has been provided to the Oregon Department of Land Conservation and Development (DLCD). Background information, including the staff report, has been made available for public inspection. The City Council will conduct a public hearing on January 12, 2015 recommendations and public input. All provisions of this section of the WDO and State statute have been met. Findings: Public notice was provided for all public hearings in accordance with Section 4.01.14 of the WDO. Individual property owner notice was not required under Ballot Measure 56. Notice of the public hearing was published in the Woodburn Independent newspaper on November 26, 2014. All notifications contained information regarding the time, date, and location of the public hearings, the file number, and staff contact information for questions or submission of testimony. All notification documents provided information regarding the public hearing procedures and how to review or obtain copies of the documents to be considered. Conclusion: Notification requirements consistent with the provisions of the Woodburn Development Ordinance and statutory requirements were met. Woodburn Comprehensive Plan Findings: The Comprehensive Plan (Volume 1 Goals and Policy Amendments) states: LA 2014-01 Medical Marijuana Dispensaries\\Staff Report City Council Page 4 of 8 27 The keystone of plan implementation is the Woodburn Development Ordinance (WDO). This WDO ensures that the location and design of various land uses and in some cases, the timing of those land uses, is in compliance with the Comprehensive Plan. The WDO ensures that incompatible uses do not occur, while allowing flexibility consistent with the purpose of the plan. Conclusions: The proposed amendments carry out State Statute and ensure that incompatible uses do not occur. The proposed amendments are consistent with the Comprehensive Plan. Findings: The Comprehensive Plan (Volume 1 Goals and Policy Amendments) states: The planning process is continuous. There is no plan that can foresee all of the problems the future will bring. The Planning Commission should ensure that any change it makes in the Comprehensive Plan is consistent with other goals and policies established in this Plan. Conclusions: The Comprehensive Plan recognizes that plans and implementing ordinances like the WDO continue to evolve and change over time. The proposed amendments are consistent with the intent of the Comprehensive Plan and statewide goals and guidelines. Findings: The State adopted 19 goals for state and local land use decisions. The statewide planning goals applicable to this case are Goals 1 (Citizen Involvement) and 2 (Land Use Planning). Goal 1 requires that the City develop a citizen involvement program that insures the opportunity for citizens to be involved in all phases of the planning process. Agency and public notice have been provided. A workshop has been held and public hearings are being conducted. Goal 2 requires that the City establish a land use planning process and policy framework as a basis for all decisions and actions related to the use of land and to assure an adequate factual base for such decisions and actions. The Woodburn Development Ordinance contains procedures and requirements for facts and findings. The proposed amendments require additional findings for residential density transfer bonuses. Conclusion: The proposed amendments are consistent with applicable statewide planning goals. LA 2014-01 Medical Marijuana Dispensaries\\Staff Report City Council Page 5 of 8 28 Woodburn Development Ordinance Findings: Table 2.04A lists the uses allowed in the industrial zones of the City. The proposed change to Table 2.04A is as follows: Uses Allowed in Industrial Zones Table 2.04A Use ƚƓĻ Accessory Uses (A) Conditional Uses (CU) Permitted Uses (P) IL IP P/SP SWIR Special Permitted Uses (S) Specific Conditional Uses (SCU) B Commercial Retail and Services 9 Marijuana dispensaries (as defined by State statutes) S S Conclusion: The proposed amendment would allow marijuana dispensaries only in the IL and IP zones, subject to special conditions. The special conditions are enumerated later in this report. Findings: Home Occupations are allowed in the residential zones of the City, subject to Section 2.07.10 of the WDO. The proposed change to Section 2.07.10 is as follows: Prohibited Activities Marijuana Dispensaries. Conclusion: The proposed amendment would prohibit marijuana dispensaries as Home Occupations. LA 2014-01 Medical Marijuana Dispensaries\\Staff Report City Council Page 6 of 8 29 Findings: Temporary Outdoor Marketing and Special Events are allowed in the commercial zones of the City, subject to Section 2.07.17 of the WDO. The proposed change to Section 2.07.17 is as follows: Permitted Uses 1.Seasonal sales of fireworks, Christmas trees, produce or plant materials, except marijuana 2.Amusement rides and games 3.Entertainment 4.Any other merchandise or service, except marijuana dispensaries Conclusion: The proposed amendment would prohibit marijuana sales and marijuana dispensaries as Temporary Outdoor Marketing and Special Events. Findings: If marijuana dispensaries are listed as Special Permitted Uses in Table 2.04A, the special conditions must be listed in Section 2.07. A proposed new Section 2.07.19 is as follows: 2.07.19 Marijuana Dispensaries A.The dispensary shall not be located within 1,000 feet of the real property comprising: 1.a public or private elementary, secondary or career school attended primarily by minors; 2.a child care facility; 3.a public park or public recreational facility; 4.property designated residential on the Comprehensive Plan Map; 5.another marijuana dispensary; 6.the dispensary shall be located entirely within a permanent building; 7.drive-through service is prohibited; 8.maximum allowed gross floor area for a dispensary is 3,000 square feet; 9. enhanced exterior security lighting. Conclusion: The proposed amendment establishes the special conditions applicable to medical marijuana dispensaries. LA 2014-01 Medical Marijuana Dispensaries\\Staff Report City Council Page 7 of 8 30 OVERALL CONCLUSION AND RECOMMENDATION The proposed amendment is consistent with the Woodburn Comprehensive Plan and the Woodburn Development Ordinance. It is recommended that the City Council approve LA 2014-01 as recommended by the Woodburn Planning Commission and direct staff to return with an ordinance implementing Councils action at the January 26, 2015 meeting. LIST OF EXHIBITS Map showing Industrial Properties Outside 1,000 ft. School Buffer A. Map showing Industrial Properties Outside 1,000 ft. School, Park B. Residential and Day Care Buffer Memo from Scott Russell, Chief of Police C. Dispensaries Checklist (requested by the Planning Commission) D. LA 2014-01 Medical Marijuana Dispensaries\\Staff Report City Council Page 8 of 8 31 Exhibit A Industrial Properties Outside 1,000 Foot School Buffer Marijuana Dispensaries January, 2015 32 9ǣŷźĬźƷ . LƓķǒƭƷƩźğƌ tƩƚƦĻƩƷźĻƭ hǒƷƭźķĻ ƷŷĻ ЊͲЉЉЉ CƚƚƷ {ĭŷƚƚƌͲ tğƩƉ wĻƭźķĻƓƷźğƌ ğƓķ 5ğǤ /ğƩĻ .ǒŅŅĻƩ ağƩźƆǒğƓğ 5źƭƦĻƓƭğƩźĻƭ WğƓǒğƩǤ ЋЉЊЎ 33 Exhibit C Page 1 of 3 WPD OODBURNOLICEEPARTMENT 1060 Mt. Hood Ave., Woodburn, Oregon 97071 Phone: (503) 982-2345 FAX: (503) 982-2371 Scott D. Russell • Chief of Police • Doug Garrett Patrol Division Captain • Jason Alexander Support Division Captain September 9, 2014 To: Jim Hendryx, Economic & Development Services Director Subject: MEMO From: Scott D. Russell, Chief of Police Re: OMMP Dispensaries Ordinance Development Introduction: By statute, the Oregon Health Authority (OHA) is tasked with managing the Oregon Medical Marijuana Program (OMMP), and is now tasked with licensing, inspecting, and regulating OMMP dispensaries. This includes some regulation as to the location of these dispensaries. In general facilities may be located on commercial, industrial, mixed use, and agriculturally zoned properties. However, facilities cannot be co-located with OMMP grow sites or use locations. Dispensaries also cannot be located within 1,000 feet of each other or of a private or public elementary, secondary, or career school attended primarily by minors. They also must follow the Secretary of State’s business rules, rules related to safety and health, and the dispensary owner must pass a criminal background check. Thank you for requesting our input into the Planning Commission’s work in the development of a draft ordinance on this issue. The Woodburn Police Department stands ready to assist the Commission with its review and deliberations on a draft ordinance. Please consider us as a resource for your committee. The following items are some of the key issues that we are concerned with: Law Enforcement Issues: Cities across Oregon have undertaken the task of seeking to adopt local rules for dispensaries as allowed under SB 1531, and many (including Woodburn) have enacted a one year moratorium in order to evaluate and enact local ordinances to help regulate dispensaries. SB1531 allows local government to regulate dispensary: Hours of operation (Time) o Location (Place) o Operations (Manner) o Several cities within Marion County have evaluated local ordinances and have them in o process, including the two largest cities in the County (Salem & Keizer) 34 Exhibit C Page 2 of 3 As the third largest city in the County, the adoption of an ordinance that has some o uniformity with the other cities’ ordinances would provide an equal playing field where dispensaries would not be encouraged or discouraged from locating based upon local ordinance. This would in turn support the basis to defend any claims brought against the City. Law enforcement has some basic public safety concerns with dispensary hours, locations, operations. These concerns revolve around three basic goals: and The protection of the public (especially children) o The prevention of crime and violence related to dispensary operations o The exclusion of criminal drug trafficking organizations (DTO) from using OMMP o dispensaries as a front for their business While the OHA has regulation authority over the OMMP under State Statute, local experience is that the OHA has been underfunded and over-tasked with administrating the OMMP program, even prior to the creating of dispensaries. It is the combined opinion of most local law enforcement that OHA will not be able to adequately manage the OMMP dispensary program once it reaches its full height of operations. Due to this situation, local regulation is necessary at this time to reach our goals. Ideally location regulation should include the following areas to help reach the aforementioned law enforcement goals; Enforcement: o Requirement to follow all OHA rules Local compliance inspections to confirm OHA rule compliance Local denial of a new or renewal application and permit suspension or revocation, based upon reasonable criteria and at the recommendation of the Chief of Police. Operations: o Requirement to follow all OHA operations rules Restricting hours of operations to 10AM to 8PM No drive through or walk up access Require OMMP Card to be displayed to gain entry to facility No access for minors (under 18) Allowing facility access for Government officials at any time Allowing City access to business records to assure compliance with OHA rules and City Ordinance Follow OHA rules for edibles Security: o All OHA security requirements must be met (Commercial door locks, alarm, video surveillance, etc) Availability and daily use of a “cash drop safe” on site Allow law enforcement access to video surveillance when officer makes written request and asserts it is related to a criminal investigation Confidentiality: o Facility owner must register by name with the City despite OHA rules 35 Exhibit C Page 3 of 3 Health: o Ventilation and filtration (Aspergillums) Require certificate and waiver for the City from property owner that issue has been addressed between the parties in the lease/rental agreement Criminal Background Checks: o OHA requires that the owner must submit to a background check and that a limited class of convictions occurring within last 5 years are disqualifying from licensure. Local ordinance permit disqualification should include owner and all employees, and include any felony or drug related misdemeanor conviction within 15 years from conviction or 10 years from end of sentence. Fees: o Permit fee should cover at a minimum initial site plan review, background checks and site visits Annual fee should do full cost recovery for at least one annual site visit Locations: o This is really a matter for the Planning Commission and City Council to address However, since statute provides buffer zones for schools to protect children similar buffer zones should be considered for other places children regularly visit: Public & private preschools DHS registered preschools and daycare Public parks and recreation facilities 36 Exhibit D Checklist of Issues Medical Marijuana Dispensaries Summary of Standards Adopted by Other Communities* Prohibited in downtown and office commercial zones Prohibited within 1,000 ft. - 2,000 ft. of other medical marijuana dispensaries Prohibited within 100 ft. - 200 ft. - 500 ft. -1,000 ft. of residential properties Prohibited within 100 ft - 200 ft. - 500 ft. -1,000 ft. of parks, libraries and playgrounds Prohibited within 100 ft - 200 ft. - 500 ft. -1,000 ft. of child day care facilities Prohibited use of mobile facilities Prohibited use of drive-up windows Prohibited from operating as a home occupation Prohibited as seasonal sales and/or sales of merchandise or services Prohibited use of visible security bars on windows and doors Prohibited against on-site manufacturing or production of extracts, oils, resins or similar derivatives Prohibited against collocating with marijuana social clubs Enhanced exterior security lighting Off-street parking areas and entrances may not be obscured from public view or rights-of-way Limitation of hours (8:00 am 10:00 pm) Air filtration and ventilation system must confine all odors associated with the facility to the premises Maximum allowed gross floor area for a dispensary is 3,000 square ft. Dispensary must be located on a property adjacent to a boulevard (major arterial) Must provide for secure disposal of marijuana remnants or byproducts * Summation of standards from Klamath Falls, Ashland, Hillsboro, Washington County, Keizer & Salem 37 City of Woodburn Marijuana Dispensary Standards January, 2015 Prohibited in all zones except Light Industrial and Industrial Park zones (special use standards) Prohibited within 1,000 ft. of other medical marijuana dispensaries Prohibited within 1,000 ft. of residential designated properties Prohibited within 1,000 ft. of parks, libraries & playgrounds Prohibited within 1,000 ft. of child daycare facilities Prohibited use of mobile facilities Prohibited use of drive-up windows Prohibited against operating as a home occupation Maximum allowed gross floor area for a dispensary is 3,000 square ft. 38 Exhibit E WOODBURN PLANNING COMMISSION PUBLIC HEARING/MEETING MINUTES December 11, 2014 CONVENED: The Planning Commission met in a public meeting session at 7 p.m. in the City Hall Council Chambers, with Chair Claudio Lima presiding. ROLL CALL: ChairLimaPresent Vice-ChairPiperAbsent CommissionerGrigorieffPresent Commissioner Vacant CommissionerComerPresent CommissionerCorningPresent CommissionerVacant Staff Present: Jim Hendryx, Economic and Development Services Director Don Dolenc, Associate Planner Jon Stuart, Assistant City Attorney Vicki Spitznogle, Recording Secretary Chair Lima opened the workshop/meeting at 7 pm, and led the Commissioners in the flag salute. Minutes The October 23, 2014 minutes were unanimously approved. Business from the Audience None Communication None Public Hearing: 2990 Newberg Highway - DR 2014-03; VAR 2014-02 A. Associate Planner Don Dolenc provided an overview of the project. The applicant requests a Type III Design Review for a new 4,054 square foot gas station and convenience store, and a Variance to the number of required parking spaces and the number and location of pole signs. The property is zoned Commercial General (CG). Abutting properties are also zoned CG. 1 39 The Planning Division recommends approval of cases DR 2014-03 and VAR 2014-02, subject to the following conditions of approval: 1. The property owner shall execute an acceptance of these conditions of approval. 2. The property shall be developed in substantial conformity to the preliminary plans (Exhibits A through L), except as modified by these conditions of approval. 3. Prior to issuance of a building permit, the property owner shall provide a five foot public utility easement along Lawson Avenue, in accordance with Section 3.02.01.B. This would appear to have been done. 4. Prior to issuance of a building permit, the property owner shall provide poles for street lights along Lawson Avenue, in accordance with Section 3.02.03. 5. Prior to issuance of a building permit, the illumination levels shall comply with Section 3.05.02.L. This recommendation would be adjusted to reflect the IES recommendation of 1.5 foot candles in the parking lot and 12.5 foot candles under the canopy. 6. Prior to issuance of a building permit, the refuse collection screening wall shall comply with Section 3.06.06. This condition has been met. 7. Prior to issuance of a building permit for the freestanding signs, the signs shall be provided with pole wrap that complies with Section 3.10.06.E. 8. Parking facilities with the parking to the south, when that property redevelops and additionally, that the location of the connection does not need to be where it is shown on the present site plan. The Planning Commission discussed the requested recessed canopy lighting extensively and expressed . There was discussion about the proposed pole signs and pole sign wrap standards. Should the applicant wish to deviate from the wrap standards in the future, a variance would be required. In the future, when the adjoining property is developed, a condition of approval will be requested for an interconnection between the properties. Chairperson Lima invited the applicant to speak. 1. Bob Barman, 2990 Newberg Highway, Woodburn, OR, 97071, spoke about his goal to utilize green infrastructure in building the gas station, such as LED lighting, solar panels, geothermal heating and cooling, and a sedum grass roof, which will intercept rainwater and extend roof life. He pointed out that with the light plan proposed, the recessed canopy lights would be bright beneath the canopy workspace to address safety and pedestrian concerns, but there would be little light pollution beyond the canopy area. 2 40 Chairperson Lima invited opponents of the application to speak. There were none. to the conditions of approval shown in the staff report, excluding item #5 relating to the lighting, and providing for the future interconnection of properties in item #8. The Chair would be authorized to sign the Final Order. Commissioner Grigorieff seconded the motion. The Commission unanimously approved the motion. B. Marijuana Dispensaries LA 2014-01 Legislative Amendments to the Woodburn DevelopmentOrdinance establishing land use standards for marijuana dispensaries were discussed in this public hearing. Economic and Development Services Director Jim Hendryx provided an overview of the uniform registration and licensing procedures for medical marijuana dispensaries, which was discussed in detail at the Planning Commission workshop on October 23, 2014. At that meeting, the Commission requested that: Dispensaries be located 1,000 feet from residential property, schools, day care facilities, parks, and other dispensaries Operation of marijuana dispensaries be prohibited under a Temporary Outdoor Marketing and Special Event permit and also prohibited as a Home Occupation It is unclear at this time as to whether medical dispensaries and retail sales will be regulated separately or not by the state. Staff is proposing to make one standard that will regulate both. The PC said at the workshop that they want dispensaries to be in the industrial zones (LI and IP), as well as being 1,000 feet from schools, parks, child care and single family residentially zoned property. Director Hendryx pointed out the only Woodburn area available that would meet these requirements. Director Hendryx noted that ultimately there will be both land use and regulatory standards for marijuana dispensaries. Land use standards, such as regulating the location of dispensaries, will be included in the Woodburn Development Ordinance. Operational (regulatory) standards, such as licensing and safety, are addressed by statute and any local standards would be addressed in the municipal code. Both land use and operational aspects will be discussed by the Council. Commissioner Grigorieff asked whether vulnerable populations, such as group homes and half-way houses were addressed with the standards. Director Hendryx indicated that the 1,000 feet buffer from residential property standard 3 41 also addresses vulnerable populations since they are typically located within that area. Chair Lima made a point that the floor is open for public questions. No public was in attendance, and he closed the public hearing, opening for a motion from the Planning Commission. Commissioner Corning moved that the City Council approve the proposed amendments to the Woodburn Development Ordinance, which are listed in the attachments and in staff report LA 2014-01. Commissioner Grigorieff seconded the motion. The motion was approved unanimously. Items for Action : None Business from the Commission : There are two openings on the Planning Commission Board. The Mayor will appoint people to those positions in January, 2015. In January, the Commission will conduct elections to appoint a new Chair and Vice-Chair. Associate Planner Don Dolenc announced his retirement in February, 2014. The Commission expressed their appreciation for his work. Adjournment Commissioner Grigorieff moved to adjourn the meeting and Commissioner Corning seconded it. The meeting was adjourned at 9:28pm. APPROVED______________________________ ______________ Claudio Lima, Chair Date ATTEST ____________________________ ______________ James N.P. Hendryx Date Economic & Development Services Director City of Woodburn, Oregon 4 42 Agenda Item January 26, 2015 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Row, Community Services Director SUBJECT: Update to Recreation Program & Park Rental Fees RECOMMENDATION: It is recommended that the City Council adopt the attached ordinance, which revises certain recreation program and park rental fees, effective March 1, 2015. BACKGROUND: This ordinance will update certain recreation program and park rental fees, including those for picnic shelter and park facility rentals, special event fees, and youth and adult sports programs. Park rental fees continue to include higher rates for commercial entities, which are defined as for profit organizations that charge an admission fee for the public to access the rented park facility. DISCUSSION: Park rental fees have not been increased in many years, and as a result, are out of date. This update will create an hourly fee for the rental of picnic shelters. Presently, picnic shelters are rented for the entire day for a very small fee. The revenue generated from the rental of picnic shelters does not currently cover the cost of preparing them for use, cleaning up afterwards, and resolving conflicts that occasionally arise. Additionally, converting from a daily to an hourly fee will, in some instances, make a shelter available for rent to more than one group per day. Special event fees are proposed to be significantly reduced. The City increased special event fees in 2009, largely because the most substantial special event conducted in a Woodburn park was administered in a manner that resulted in significant expense to the City. The fee was increased at the time, in order to ensure that the City recovered its cost for providing the necessary support. However, since 2010, that particular event, the Fiesta Mexicana, has been Agenda Item Review: City Administrator __x____ City Attorney __x____ Finance ___x__ 43 Honorable Mayor and City Council January 26, 2015 Page 2 administered by the City or the Chamber of Commerce and is currently operated in a manner that has significantly reduced the unreimbursed expense to the City. We have also discovered that special event fees are well above comparable market rates and often preclude organizations from conducting special events in Woodburn. Recreation sports fees have also fallen out of date. The proposed change increases the registration fee for youth and pee wee sports, but also creates a $10 early registration discount, which will mitigate the impact of the fee increase for most participants. If approved, the new fee structure will be effective March 1, 2015. FINANCIAL IMPACT: It is anticipated that these fee updates will increase general fund revenue by $3,000-$5,000 in FY 15/16. Attachments: Ordinance Adopting New Recreation Program Park Rental Fees with new Fee Schedule 44 COUNCIL BILL NO. 2973 ORDINANCE NO. 2525 AN ORDINANCE ADOPTING CERTAIN RECREATION PROGRAM AND PARK RENTAL FEES FOR INCLUSION IN THE MASTER FEE SCHEDULE AND REPEALING ALL RECREATION PROGRAM AND PARK RENTAL FEES AND CHARGES THAT ARE INCONSISTENT WITH THIS ORDINANCE the City has determined that the Recreation & Parks divisions WHEREAS, should continue with efforts to increase revenue, decrease expenditures, and operate with a reduced general fund subsidy; and the City conducted an evaluation of recreation program and WHEREAS, Park Rental fees while evaluating local demand for recreation and parks programs and facilities and has determined that it is necessary to restructure and increase related fees; and a scholarship program will continue to be offered to provide WHEREAS, recreation program fee relief for low income resident users; and Recreation programs will continue to be improved and WHEREAS, expanded to provide enhanced value to users, NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: The schedule of Recreation Program and Park Rental Fees Section 1. affixed and incorporaadopted by the City and shall be included in the Master Fee Schedule. All recreation program and park rental fees and charges that Section 2. are inconsistent with those contained in the attached schedule are hereby repealed, as of the effective date of March 1, 2015. Approved as to form: City Attorney Date Approved: Kathryn Figley, Mayor Passed by the Council Page 1 COUNCIL BILL NO. 2973 ORDINANCE NO. 2525 45 Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Heather Pierson, City Recorder City of Woodburn, Oregon Page 2 COUNCIL BILL NO. 2973 ORDINANCE NO. 2525 46 Attachment "A" Recreation Program and Park Rental Fees Park and athletic field Rentals - PRIVATE Current FeeProposed FeeNotes Field Prep Socer, Softball, Baseball$ 40.00$ 40.00Per game Athletic Field Lighting$ 15.00$ 15.00Per hour Any Entire Park$ 300.00$ 400.00Per day Downtown Plaza$ 300.00$ 400.00Per day Burlingham Park Picnic Shelter$ 25.00$ 20.00Propsed fee is per hour - 2 hour minimum Legion Park Picnic Shelter$ 35.00$ 30.00Propsed fee is per hour - 2 hour minimum Settlemier Park Picnic Shelter$ 35.00$ 25.00Propsed fee is per hour - 2 hour minimum Centennial Park Picnic Shelter$ 35.00$ 25.00Propsed fee is per hour - 2 hour minimum Downtown Plaza Gazebo$ 35.00$ 25.00Propsed fee is per hour - 2 hour minimum Soccer Field$ 25.00$ 25.00Per hour Baseball/ Softball Field$ 25.00$ 25.00Per hour Special Event Permit$ 6,600.00$ 1,500.00 Special Event Add'l Days$ 4,000.00$ 800.00 Park and athletic field Rentals - COMMERCIAL Current FeeProposed FeeNotes Field Prep Socer, Softball, BaseballN/A$ 60.00Per game Athletic Field Lighting$ 20.00$ 22.50Per hour Any Entire Park$ 400.00$ 600.00Per day Downtown PlazaN/A$ 600.00Per day Burlingham Park Picnic Shelter$ 45.00$ 30.00Propsed fee is per hour - 2 hour minimum Legion Park Picnic Shelter$ 55.00$ 45.00Propsed fee is per hour - 2 hour minimum Settlemier Park Picnic Shelter$ 55.00$ 37.50Propsed fee is per hour - 2 hour minimum Centennial Park Picnic ShelterN/A$ 37.50Propsed fee is per hour - 2 hour minimum Downtown Plaza GazeboN/A$ 37.50Propsed fee is per hour - 2 hour minimum Soccer Field$ 35.00$ 52.50Per hour Baseball/ Softball Field$ 35.00$ 52.50 Special Event Permit$ 6,600.00$ 2,250.00 Special Event Add'l Days$ 4,000.00$ 1,200.00 Recreation Programs Current FeeProposed FeeNotes Adult Basketball$63 per game$550per team. $50 early registration discount Adult SoccerN/A$450per team. $50 early registration discount Youth Sports$40$55$10 early registration discount Pee Wee Sports$30$40$10 early registration discount 47 Agenda Item January 26, 2015 TO: Honorable Mayor and City Council FROM: Scott C. Derickson, City Administrator SUBJECT: FY 2015/16 Financial Plan : RECOMMENDATION Adopt the attached FY 2015/16 Financial Plan (Budget Policies & Fiscal Strategy and Five-Year Forecast) via a motion. : BACKGROUND Woodburn has faced a series of difficult financial challenges in past years. General Fund revenues remain flat while annual operating costs continue to ls of services more difficult. As a result, the City Council directed that a comprehensive set of financial planning documents be developed and implemented for the purposes of improving the . After having first been implemented in 2011, the City has been working with the Financial Plan and Five-Year Forecast 5/16 budget development process. In past years, the City Council has been commended by the City Auditor and recognized by the Government Finance Officers Association for the use of comprehensive budget policies and the quality presentation, clarity and Overall, the financial plan is intended to help the City better predict cost and revenue trends from year to year, make better budget decisions via the memorializing of sound financial practices, budget administration and if goals of the City Council and the needs of the community. Agenda Item Review: City Administrator ___x___ City Attorney __x____ Finance __x___ 48 Honorable Mayor and City Council January 26, 2015 Page 2 : PROPOSED 2015/16 POLICY Attached is the proposed FY 2015/16 Budget Policies & Fiscal Strategy, which is largely unchanged from the previous year. The Street SDC Fund language was updated to remove outdated liability figure and simply state that funds will be focused on the Interchange Project. Councilors will note the Five-Year Forecast has been updated and is current with its projections. I would encourage Councilors to review the forecast and ask any questions you might have. Councilors should also note that I have forwarded the proposed Budget Policies & Fiscal Strategy, including the current financial forecast, to the citizen budget committee for their review as well. : FINANCIAL IMPACT Although there is no immediate monetary impact on the City, the draft Financial Plan will help make stronger financial decisions that are in the best interests of the community and the City organization. 49 City of Woodburn Budget Policies &FiscalStrategy FY 2015-16 SECTION 1. ANNUAL REVIEW & POLICY Fiscal Responsibility A. .biannual Adopted Goals, it will be the policy of the City of Woodburn to return the highest level (or sustain the current levels) of service with the least amount of taxpayer investment; and to plan accordingly. Balanced Budget B. . ongoing costs are not to exceed ongoing revenues plus available fund balances used in accordance with reserve policies. Budget Process C. . The annual budget process is intended to weigh all competing requests for City resources within expected fiscal constraints. Levels of service will increase or decrease based on the availability of recourses. Requests for new programs made outside the annual budget process are discouraged. New initiatives will be financed by reallocating existing City resources to the services with the highest priorities. Fiscal Recommendations D. . Consistent with the administrative responsibilities outlined in the Charter, the City Administrator will make fiscal recommendations to the City Council on all measures necessary to sustain current levels of service and avoid reductions in City programs, including the consideration by the City Council of new revenue sources if this is determined to be in the best interest of the community. Budget Policies Updated Annually E. .The City Council will review and adopt Fiscal Year Budget Policies on an annual basis. Yearly 5-Year Forecast F. .The City Council will review and approve the 5-Year Forecast on an annual basis. The forecast is an estimate of future revenues and expenses and is intended to serve as an estimate and a guideline for making sound financial decisions in the current fiscal year and budget preparation. The 5-Year Forecast and the annual Budget Policies together will Policy Direction G. .Consistent with their policy making role outlined in the Woodburn City Charter, the City Council is responsible for providing policy di overall fiscal policy. In response to the fiscal recommendations made by the City Administrator, the City Council shall consider all measures necessary to sustain current levels of service. In addition, the City will avoid reductions in City programs and consideration of new revenue sources if this is determined to be in the best interest of the community. Budget H. . Budget Officer. The Finance Director assists the City Administrator with preparation and 1 50 presentation of the annual budget, budget administration and the day-to-day finance operations. The Budget Officer is responsible for the administration of the annual budget and may approve or disapprove the expenditures contained in the adopted budget if deemed in the best financial interest of the City. Budget Administration I. . As authorized by the City Charter, the City Administrator is responsible for taking actions necessary to keep expenditures within anticipated revenues, including initiating layoffs, reorganizations, downsizing, program reductions and adjustments to service levels. The City Administrator will keep the City Council informed as to any steps taken to reduce expenditures and, whenever possible, the Council will review the decisions and consider options during a mid-year budget review. SECTION 2. DISCRETIONARY & DEDICATED RESOURCES Recognizing Financial Limits A. . Woodburn will make a distinction between two different types of services; 1) those that are funded primarily from City discretionary resources, and; 2) those that are funded primarily from dedicated resources. Discretionary Resources B. . The General Fund is the fund that collects discretionary resources to provide discretionary programs and services as recommended by the Budget Officer and The City will continue to fund these programs primarily from General Fund discretionary resources. These include police, park and recreation, economic development, land use financial services and other programs. Dedicated Resources C. . Dedicated services (e.g., fees, grants, utility revenues, etc.) are traditional City services that are provided primarily with dedicated funds. Dedicated resources are subject to restrictions via state and federal law, grant agreements and contracts, City policy and ordinances. Frequently, these resources will be state or federal programs that the City administers locally, such as public safety programs or transportation grants. The City will fund these programs (i.e. speed and safety belt enforcement, etc.) primarily from dedicated resources. SECTION 3. GENERAL FUND BUDGET (DISCRETIONARY) Annual Budget Goal A. . The goal shall be to prepare a budget that maintains existing high priority programs supported by the General Fund while at the same time seeking savings wherever possible. Funding for lower priority programs will be reduced or eliminated to ensure that expenditures remain in balance with resources. General Fund Emphasis B. . The highest priority shall be to conserve General Fund discretionary resources to fund high priority programs as defined by the City Council and City Administrator. Maximize City Cou C. .Wherever legally possible, revenues are to be treated as discretionary resources, rather than as dedicated to a particular program or service. The goal is to give the City Council as much flexibility as possible in allocating resources to local priorities. New Revenues D. . In order to sustain current levels of service, avoid reductions in public safety programs or increase services needed to meet community demands, the City Council may consider new discretionary revenues if it is determined to be in the best interest of the community. 2 51 Use of Dedicated Funding Sources E. .Whenever legally possible, funding responsibility for existing programs or activities should be transferred to appropriate dedicated funding sources, freeing up scarce discretionary resources to fund City Council priorities. Cost Efficiency F. .Staff will prepare fiscally conservative budgets and will seek savings wherever a balance between cost efficiency and the quality of public service can be achieved. Materials & Services G. . General Fund or other discretionary resources for materials and services expenditures to no more than prior year budget levels. No General Fund Street Maintenance Support H. . No discretionary General Fund revenues will be used to support street maintenance activities. General Fund street lighting transfers are exempted from this policy. The current transfer from the General Fund for street lighting will be maintained as long as it is fiscally viable. The transfer will be reviewed as approved each fiscal year as part of the budget process. Revenue Estimates I. . Departments should budget for revenues based on the best information available during the budget process. If additional information becomes available during the budget process, it should be provided to the Finance Directors Office. Accuracy in revenue/expenditure estimates iscritical. New revenue estimates should be based on the best information available. Subsequent annual estimates should also take into consideration the actual receipts from the previous year. Pursuit of New Departmental Revenues J. .Departments shall pursue revenue sources to the fullest extent possible for all services as well as total cost identification (including indirect costs) for fee setting purposes, grants or other funding opportunities. Any new revenue sources should be used to offset the cost of existing staff and programs, rather than funding new staff or programs. Fee schedules will be reviewed annually to ensure costs are recovered.Fee schedules will be updated as part of the annual budget process. Expenditure Reductions K. . Reductions in revenues may require expenditure reductions from the re required, the City Administrator will be guided by the City (See Section 17). Discretionary Programs L. . New discretionary programs may be included in the Proposed Budget with the prior approval by the City Administrator and if the new program is deemed a high priority activity. The impact of new or expanded programs on overhead services (information system services, financial services, building / grounds maintenance, human resource services, budget services, etc.) shall be evaluated to determine if overhead services need to be increased due to the addition of new programs. The costs of increases in overhead services attributed to additional programs shall be included in the analysis of the total cost of new programs. Should outside funding for a program expire, the program may be terminated by the City Administrator or the City Council. Full Cost Recovery M. . City staff shall make every effort to assign costs where they occur through the use of interdepartmental / interfund charges and indirect cost percentage assignments. The intent is to clearly define the actual cost of each direct service the City provides internally or externally. The first priority is the recovery of overhead costs from all funds and grant programs. 3 52 Annual Budget Savings N. . To the extent General Fund supported departments experience savings during the year (due to position vacancies, etc.) that money should not be spent. Instead it should be saved to augment the beginning fund balance for the next fiscal year except as approved by the City Administrator. SECTION 4. NON-GENERAL FUND / UTILITY BUDGETS (DEDICATED) Bottom-Line Emphasis A. . For activities or programs funded primarily from non-General Fund sources, Departments contribution to no more than the amount provided in the current fiscal year, subject to the availability of funds. Whenever possible, reductions in General Fund contributions should be achieved. No Backfilling B. .General Fund discretionary dollars will not be used to backfill any loss in water and/or sewer City utility revenue, state-shared or federal revenues, grants or dedicated funding programs (for further information, see the Resource Reduction Strategy). Revenue Estimates C. . Departments should budget for revenues based on the best information available at the time the budgets are prepared. If additional information becomes available during the budget process, it shall be provided to the Finance Department. New revenues should be estimated based on available information the first year. Subsequent annual estimates should also take into consideration actual receipts from the previous year. Overhead Cost Allocation Charges D. .All non-General Fund departments should budget the amount allocated to that department. Cost Efficiency E. .As with the General Fund, staff responsible for non-General Fund budgets will prepare fiscally conservative budgets and will seek savings wherever a balance between cost efficiency and the quality of public service can be achieved. Utility Revenue Allocations F. . It is the policy of the City of Woodburn that revenue generated by City owned utilities will be split between capital funds and operating expenses in a manner s. The allocation, or split, of these revenues will be approved annually as part of the budget processes. Utility Rates G. . The City will maintain utility rates at a level that ensures that all debt service, operating and capital costs are adequately recovered. Capital costs identified in approved capital improvement plan will be used as the basis for forming the capital costs recovery portion of utility rates. System Development Charges H. . As permissible under state law, the City will pursue the recovery of infrastructure-related development cost relating to water, sewer, street, storm and parks. These costs will be delineated via a defensible methodology, which will be revised from time to time to ensure accuracy. Street SDC Reserve I. . The Street SDC Fund will not be depleted below the estimated balance Woodburn I-5 Interchange Project. The Street SDC Fund resources will be focused on the Woodburn I-5 Interchange Project until the liability is settled with the Oregon Department of Transportation. 4 53 SECTION 5. FUND RESERVES &CONTINGENCIES General Fund Contingencies .operating appropriation shall be placed into the operating contingency to meet cash flow needs and with the expectation that most will not be spent and will become part of the following year Beginning Fund Balance. The City established the Shortfall Management Contingency Reserve (SMCR) in the FY 2013-14 budget. The General Fund budget will not deplete more than 50% of the SMCR in any one year. General Fund Contingency Proportionality A. . Where contingency is expended, overall reductions will be made to the General Fund to ensure the remaining contingency remains at 10% of the General Funds operating costs. Water & Sewer Fund Contingencies B. . The Water and Sewer Funds will maintain annual contingencies of not less than 5%. SECTION 6. GRANT APPLICATIONS (ALL FUNDS) Approval to Pursue A. . pursues lobbying efforts on matters having budget implications, and before grant applications are submitted to the granting agency. Department Heads should advise the City Administratorbefore official positions are taken on matters that might have budget implications. General Fund Matching Funds B. . Upon approval by the City Administrator, matching fund requirements will be presented to the City Council for final approval. SECTION 7. NEW POSITIONS, PROGRAMS AND OVERTIME (ALL FUNDS) Base Budget & New Positions A. positions unless specifically authorized by the City Administrator in advance of Budget preparations. Reorganizations of departments or programs resulting in changes in staffing or positions may be considered if the change is cost neutral or a cost savings from the current costs. No position compensation or increase will be provided beyond amounts budgeted for the position. Considerations of New Positions/Programs B. .Unless otherwise authorized by the City Administrator, consideration of new programs and positions will occur only if the cost of the position or program is offset by non-General Fund sources legally tied to the new position or if the cost of the position is offset by new external revenues, reductions within existing funds and/or the position is required to generate those revenues. Cost estimates for new positions will include office facility space, equipment, rent, utilities, supplies, related increases in overhead services, etc. Additional personnel or programs shall be requested only after service needs have been thoroughly documented or after it is substantiated that the new employees will result in increased revenue or enhanced operating efficiencies. Annual Overtime Budgets C. . Departments will anticipate their annual overtime costs to be included the Proposed Budget. Once the Budget is adopted, overtime costs are to be managed within adopted levels. No overtime costs can exceed budgeted levels without first obtaining the authorization of the City Administrator. 5 54 SECTION 8. MID-YEAR BUDGET REDUCTIONS Revised Revenue or Expense Estimates A. .If additional information concerning revenue reductions or significant expense increases becomes available after the start of the fiscal year, it may be necessary to make budget adjustments. These adjustments will be made in accordance with the City Councils adopted Resource Reduction Strategy. SECTION 9. MID-YEAR REQUESTS, GENERAL FUND CONTINGENCY (ALL FUNDS) Non-Emergency Requests A. .In those cases where a department is required to absorb an unanticipated cost beyond its control of a non-emergency nature, departmental resources must first be exhausted prior to a transfer from General Fund contingencies. Upon conducting a final financial review of departmental budgets towards the end of the year, a transfer from contingency will be made to cover unanticipated costs that could not be absorbed throughout the year. Emergency Requests B. .Emergency requests during the fiscal year will be submitted to the City Administrator for recommendation and forwarded to the City Council for consideration. SECTION 10.COMPENSATION & BENEFITS (ALL FUNDS) Wage Policy A. . Historically, the biggest factors forcing budget growth are increases in employee compensation and increased benefit costs. The City will have a compensation and benefit program that: 1) reflects the value of work performed by our employees, 2) compares favorably with the compensation and benefits paid for similar work in both the private and public sectors, understand the mutual respect that such a policy warrants. Health Care & PERS Costs B. evaluates the increased cost of health insurance and PERS contributions as part of the total compensation package. It is the goal of the City to reduce annual escalations of health insurance, and other benefit costs by getting the employees to bear an equitable portion of the annual premium increases and/or selecting lower cost benefit programs. Cost of Living Adjustments (COLA) A. . The City Administrator will make a recommendation either to include, or not include, a COLA for non-represented employees in the Proposed Budget. COLAs included in the Proposed Budget are considered and approved by the Budget Committee and City Council as part of the budget process. COLAs or other compensation provided for in collective bargaining agreements will be provided for in the annual Proposed Budget. Step Adjustments B. . Budgeted personnel services expenditures will include an amount to account for annual step adjustments for all employees who are not currently at the top of their range. Annual employee step adjustments will not exceed 5% without the expressed permission of the City Administrator. SECTION 11. BUDGET CONTROLS Legal Compliance A. . The City Administrator and Finance Director will continue to review and control departmental budgets at the appropriation level. 6 55 Personnel Services & Benefits B. . With the exception of overtime pay and temporary help accounts, which shall be developed by Department Heads with the advice of the Finance Director and the approval of the City Administrator, personnel services and benefits cost calculations will be provided by the City Administrator and the Finance Director and will be used as provided. The City Administrator and the Finance Director will also provide estimates for insurance and internal services costs. These amounts will not be altered by Department Heads. Wages & Benefit Control C. . Positions not entitled to receive benefits will be managed in a manner that keeps them below mandatory benefit thresholds (such as PERS, health insurance, etc.). Positions will only be eligible for benefits if approved by the City Administrator and/or designated in Job Descriptions. All benefit costs must be anticipated and included in the annual Budget. One-Time Revenues D. . One-time revenues will be used only for one-time expenses. SECTION 12. UNAPPROPRIATED ENDING FUND BALANCES (ALL FUNDS) Limit Unappropriated Ending Fund Balances A. . To provide the most budget flexibility during the year, limit the use of unappropriated ending fund balances to circumstances where they are required by law. Rather than use unappropriated fund balances, the goal should be to place any monies not needed f SECTION 13. CAPITAL IMPROVEMENT GUIDELINES Capital Improvement Program A. . A 6-year Capital improvement Program will be adopted as part of the annual budget process. It will include all projects anticipated to be initiated and/or delivered in the 6-year planning period. The Capital Improvement Program will be consistent Master Plans. Funding availability will determine the rate at which Capital Improvement program projects are initiated or completed. Exceptions B. . The City will fund dedicated programs and services with dedicated funding sources. Exceptions may be made, on a case-by-case basis, by the Budget Committee, City Council or by the City Administrator if appropriate. One criterion will be whether the City would incur more costs elsewhere as a result of the reduction. Capital Planning Consideration C. . Recognizing that it does not necessarily make sense to fund current operations at the expense of long-term capital or planning programs, every effort will be made to continue capital and planning pro-term needs. SECTION 14. DEBT ISSUANCE (ALL FUNDS) Debt Issuance A. . The City will only issue debt in accordance with adopted Master Debt Resolutions for Sewer and Water. General Obligation debt will only be issued in compliance with state statutes. Debt will only be issued (for all fund types) when a dedicated resource is available to meet the required debt service and reserve. Interfund Transfers B. . Interfund transfers are allowed if the City Council determines the transfer to be in the best interest of the City. All interfund transfers will be managed consistent with state budget law. No debt will be issued without the approval of the City Administrator and authorization of the City Council. 7 56 SECTION 15. ANNUAL FINANCIAL AUDITS Annual Audit Required A. . The Oregon Municipal Audit Law (ORS 297.405 297.555) requires a financial audit and examination be made of the accounts and financial affairs of the City at least once a year. Consistent with State law, the City of Woodburn will conduct an annual independent audit of the preceding fiscal year. Audit Standards B. . audits will be conducted in accordance with auditing standards generally accepted in the United States. Those standards require that an independent auditor plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free of material misstatement. The audit will examine, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. The audit will also assess accounting principles used and significant estimates made by management, as well as evaluating the overall basic financial statement d procedures make any necessary recommendation for improvement. Finance Director and City Administrator Oversight C. .It will be the responsibility of the Finance Director and the City Administrator to oversee the annual audit process. Preparation of Financial Statements D. . When feasible, City staff will prepare and provide annual financial statements internal preparations of financial statements, the City Administrator may authoriz preparation of financial statements for the purposes of completing the annual audit on time. Audit Deadlines & Extensions E. .Per Section 15 (F), the Annual Audit will be presented to the City Council no later than December 31. Consistent with State law, the annual Audit will also be Audit Division no later than December 31. The presentation of the Audit to the City Council and may occur later than December 31 if an audit filing extension is granted by the Secretary of Administrator and the Auditor. In the event that an audit filing extension is requested and/or granted, the City Administrator will inform the City Council of the reason for the extension request and estimated time line for completing, presenting and filing the audit. Audit Presentation to Council F. . The annual audit findings will be presented to the Woodburn City Council during a regularly scheduled City Council meeting by a representative of the audit firm. All audits presented to the City Council must be complete and signed by a representative of the audit firm. Budget Committee Review G. .A copy of the Annual Financial Report will be provided to the Woodburn Budget Committee for their review. SECTION 16. PROGRAMS Discretionary Programs A. . To the extent additional discretionary resources are available, high priority services areas will be slated for growth in discretionary support. Lower priority service areas will receive constant or decreasing discretionary support. Based on the direction of the City Council, discretionary programs are identified, and prioritized, as follows: 8 57 Discretionary Programs Police Patrol & Public Safety Police Support Services Financial Services Legal Services Land Use Planning Economic Development Code Enforcement General Administration Library Aquatic Center Recreation Programming Parks and Park/Tree Maintenance Other General Fund Supported Non-Essential Program & Services Discretionary Transfers (i.e. Transit, Streets, RSVP, etc.) Community Services (i.e. flower baskets, TOT Grants where permissible, etc. Intergovernmental Agreements that provide no direct offsetting revenues SECTION 17. RESOURCE REDUCTION STRATEGY (ALL FUNDS) Goal & Reduction Approach A. .When goal is to continue to provide services in a professional, effective and efficient manner. Consequently, to the extent possible, across-the-board reductions in expenditures will be avoided. Case-by-Case Consideration B. . Reductions will be made on a case-by-case basis, focusing on each individual program or service. If possible, reduction will be made proportional to the programs and services identified by the City Council. Moderation When Possible C. . If, as a result of loss of a significant amount of discretionary resources, expenditure reductions become necessary, those reductions will be made in moderate case-by-casereductions in discretionary supported programs and services. These reductions will focus first on programs funded by dedicated resources and then services funded by discretionary resources. Discretionary Contributions D. . If further reductions are required, any discretionary funding that supplements or supports services mostly supported with dedicated resources will be reduced or eliminated. This may apply to programs or activities expanded or started with discretionary resources within the last few years. Exceptions may be made on a case-by-case basis by the City Council. Furlough Days E. . If personnel budget/salary saving are required, the City will consider a reduced work week or furlough days prior to laying off staff. Consideration List F. . Discretionary funding for programs funded by discretionary resources will service levels will be considered. Based on the direction of the City Council, the order of City service areas to be considered for reductions are: 9 58 Consideration List Intergovernmental Agreements that provide no direct offsetting revenues Community Services (i.e. flower baskets, TOT Grants where permissible, etc.) Discretionary Transfers (i.e. Transit, Streets, RSVP, etc.) Other General Fund Supported Non-Essential Program & Services Parks and Park/Tree Maintenance Recreation Programming Aquatic Center Library General Administration Code Enforcement Economic Development Land Use Planning Legal Services Financial Services Police Support Services Police Patrol & Public Safety Indirect Costs G. itized, but will be sized to the make fee-supported programs self- costs. If reductions occur, then indirect costs will be sized to the needs and size of the rest of the organization. Dedicated Funding for Programs H. . Where legally possible, the City will consider using dedicated resources to fund high priority programs related to the purpose for which the dedicated funds are received. 10 59 &¨µ¤ȃ9¤ ± &®±¤¢ ²³ &¨²¢ « 9¤ ±² ΑΏΐΕ ȃ ΑΏΑΏ Finance Department November 21, 2014 60 (Page Intentionally Left Blank) Cover photo by Julie Moore 61 City of Woodburn Five-Year Forecast For Years 2015-16 to 2019-20 Table of Contents Introduction ............................................................................................................................................................................ 1 City of Woodburn Background ............................................................................................................................................ 1 Purpose of the Forecast ...................................................................................................................................................... 1 Forecast Methodology ........................................................................................................................................................ 2 Executive Summary ................................................................................................................................................................. 2 Overview ............................................................................................................................................................................. 2 Economic and Demographic Assumptions ......................................................................................................................... 2 Issues in Coming Months .................................................................................................................................................... 3 Issues in the Coming Year ................................................................................................................................................... 3 Issues Beyond One Year ...................................................................................................................................................... 3 Issues for Administrative Attention .................................................................................................................................... 4 General Fund ........................................................................................................................................................................... 5 Building Fund .......................................................................................................................................................................... 7 Transit Fund ............................................................................................................................................................................ 8 Street Fund .............................................................................................................................................................................. 9 Water Fund ........................................................................................................................................................................... 10 Sewer Fund ........................................................................................................................................................................... 11 Remaining Funds ................................................................................................................................................................... 12 Major Assumptions Revenues ............................................................................................................................................ 13 Major Assumptions Expenditures ...................................................................................................................................... 15 Glossary ................................................................................................................................................................................. 16 62 Introduction City of Woodburn Background The City of Woodburn is located within Marion County in the populous northern Willamette Valley, approximately halfway between the larger urban areas of Portland and Salem. The population of the region within a 30-mile drive of Woodburn is 2.1 million, according to the American Community Survey. The economy of the immediate area around Woodburn has historically been centered on agricultural and forest products, with the City serving as the manufacturing and services hub for these two sectors. Food processing and agricultural services continue to be very important parts of the local economy. Another important factor in the local economy, as nearby urban populations have grown, Woodburn has adapted by attracting a variety of new businesses ranging from metal fabricating, warehousing, regional retail and a wide range of service-providing businesses. Woodburn has changed significantly in population since it was first incorporated in 1889. The City originally began as a small farming and manufacturing community. Beginning in the 1960s Woodburn became a suburb of Salem and Portland with its proximity to I-5. Over the past 18 years, Woodburn has grown 74%. As of the census of 2000, 20,100 people resided in Woodburn. As of 2010, its population had risen to 24,080 a net rise of 19.8% over 2000 ranking st it the 21 most-populated city in Oregon. The per capita income was $16,249 (compared to $26,702 for the state), and the median income for a family was $41,818, or 16% less than the state median household income. cate Woodburn will grow to 37,216 by 2030. This factors in a 26,541, an increase of 2,461. Purpose of the Forecast The Five-Year Financial most significant fund revenues and expenditures with the purpose of identifying financial trends, shortfalls and issues so the City can proactively address them. For the purposes of the financial outlook, we strive to look at operating revenues (those revenue sources not subsidized by beginning fund balance) versus operating expenses. levels, policies and unavoidable future impacts. Existing fund balances will be considered available for one-time expenditures only, whenever possible. The financial forecast serves as a basis of financial plan for its primary operational funds, which influence . The intent of this financial forecast is to project position under certain assumptions. The forecast then sets the stage for the budget process, aiding both the City Administrator and City Council in establishing priorities and allocating resources appropriately. Responsible financial stewardship is imperative to provide for the current and future needs of the community. Forecasting is one of the most powerful tools the City has available to help make informed financial and economic stability. City of Woodburn Five-Year Forecast 2015-16 to 2019-20 1 63 Forecast Methodology nor understates expenditures. Economic forecasting is not an exact science. Rather, it is dependent upon the best professional judgment of the forecaster. To enhance the accuracy of projections, the City identifies factors that contribute to the changes in revenues and expenditures, such as development, inflation, interest rates and known future events that will affect operations. Forecasting of operating costs embraces the concept of status quo. This concept assumes that the current level of service will continue for the next Five-Years with cost changes based on inflationary increases. This provides a baseline economic estimate from which reductions or increases in service levels can be determined. To the extent certain reductions or additions are anticipated, they are noted within the fund section of this report. Exceptions to the status quo assumption are noted at the beginning of each fund. Because capital improvements are based on available resources, a long-term forecast is not useful for budgeting purposes. Master plans governing our long-term investments in Water, Sewer, Transportation, Storm Water, and Parks have been established. Projects are prioritized based on the master plans, but are scheduled based on available resources which, due to variations in growth rates, are not readily predicted. To the extent possible, operations are funded first and remaining resources are allocated to fund capital improvements. This frequently means that improvements are delayed to achieve the matching funding source. Improvements which are too expensive to be paid from net resources are assumed to be funded via bonded debt, although in practice, this is a rare occurrence. For these reasons, capital construction funds and the related special revenue funds, are not included in this forecast. Utilizing general ledger records and reports, audited financial statements, water and sewer master plans/rate studies and published City budgets, each of the funds listed below were examined to identify patterns in revenues, expenditures and cash balances that may indicate financial instability or threats to sustainability of current operations. Executive Summary This report is a combined effort of all City staff. Each department provided insight into future year operating revenues and costs. The goal in assembling this report is to reveal trends, highlight financial issues and provide suggestions and options. We look forward to feedback and input from the City Council and other interested parties on these issues. Because the fund section provides detailed information, the executive summary will focus on the most significant issues facing the City. Overview The forecast model predicts that most operating funds will have sufficient resources to meet expenses over the five-year period. A few of the fund graphs depict a declining undesignated balance of resources. While this may seem alarming, it is just an indicator. In reality, the City would not submit a proposed budget where costs exceed all available resources. The value of the forecast is that it allows us to predict where problems might occur and provides the City adequate time to take corrective action before the situation becomes a crisis. Economic and Demographic Assumptions As a result of the pace of growth in the near future. Oregon as a whole is expected to grow with a modest annual population growth rate City of Woodburn Five-Year Forecast 2015-16 to 2019-20 2 64 of 1.1% to 1.25% between 2014 and 2020. o continue to provide a high level service to the public. Issues in Coming Months Stabilization of General Fund Property Tax Revenue Continued focus on stabilizing General Fund finances The Urban Growth Boundary (UGB) issue leaves a lot of uncertainty about future development and future demands on water, sewers, streets and building activities Issues in the Coming Year Negotiation of AFSCME contract Continued refinement of Capital Construction financing and budgeting processes Interchange improvement Issues Beyond One Year DĻƓĻƩğƌ CǒƓķ New demands for services will need either new resources or program cuts in other areas. Currently, police coverage is 1.4 officers per 1,000 residents (recommended coverage is 1.5 per 1,000 residents) with the addition of funding for 3 new officers. The challenge for the City will be to continue to provide a high level of service with only modest increases in revenues. Demand for park and recreation services are expected to continue to increase due to increases in population and put additional strain on the limited resources of the General Fund. In addition, City Hall and library maintenance and improvements continue to be deferred. ğƷĻƩ The operational fund is in relatively good shape, but that is largely at the expense of setting aside rate revenue for future capital expansion. Demand for new services has been low and slowly building. UGB expansion is uncertain and what capacity improvements are needed is unknown. ƩğƓƭźƷ Historically, the General Fund provided $151,000 annually to the Transit Fund; that support has declined to $116,000, resulting in reductions in service hours and routes in recent years. The transit operation is aggressively seeking grants to fund operations and maintain and/or increase current levels of service, but a restoration of some of the General Fund subsidy may be necessary to sustain the program in the long term. New capital investments in vehicles and shelters are largely grant funded. {ĻǞĻƩ Major expansion at the Wastewater Treatment Plant (WWTP) has been on hold waiting for a decision from DEQ regarding the water quality limits for temperature. This brings uncertainty for the Sewer Fund because project costs will be more than estimated due to the multi-year delay. Also, the UGB expansion is uncertain and what capacity improvements are needed is unknown. City of Woodburn Five-Year Forecast 2015-16 to 2019-20 3 65 {ƷƩĻĻƷƭ Due to economic conditions, Street SDC revenues have remained flat and are expected to remain flat. The City has committed to provide $8 million to ODOT for the interchange project. The first $2.5 million was paid in 2004 for right- of-way and property acquisition. The remaining $5.5 million, less credits for work the City did directly on the project, is due at the end of construction and funds are being held in reserve. The reserve amount and flat revenues have a direct s ability to provide for street capital projects at this time. Issues for Administrative Attention Not all of the issues that arise from the forecast need Council direction. Those listed here can be dealt with at an administrative level. The purpose of this forecast as noted previously is to point to areas of concern and allow staff and council to direct resources and focus to areas of need. This forecast is also intended to and assist in formulating needed financial policies to guide staff and council in making informed decisions. Based on forecasted concerns, the following general financial policies are being or have recently been implemented: Develop a capital improvement plan that identifies priorities and timeframes for undertaking capital projects and provides a financing plan for those projects. The plan, including both capital and related operating costs, should project at least Five-Years into the future and should be fully integrated into the overall financial plan. Periodically evaluate the performance of programs and services. Identify cost-effective opportunities where performance, efficiency and effectiveness measures can be developed and included as part of the basic budget materials and budget document. Monitor, measure and evaluate capital program implementation, especially for projects funded by restricted funds. Identify programs that should be self-sufficient. Review of established fees to ensure cost recovery is sufficient. Establish and adopt cost-recovery policies for all other services with fees and charges not established by state statute. Opportunities for new fees and charges will need to be determined as part of this process. Continue to monitor indirect cost recovery for Internal Services Funds and evaluate the effectiveness of these charges. These indirect costs should be evaluated and updated periodically. City of Woodburn Five-Year Forecast 2015-16 to 2019-20 4 66 General Fund Variances from Status Quo Assumptions None Key Assumptions PERS Rate Increase effective 7/1/2015 General Fund Right-of-Way Charge on Water & Sewer revenue ends FY 2017-18 Operating Position Property taxes account for almost 69% of the annual revenues in the General Fund. Tax growth is expected to be minimal over the forecast period. Property taxes could increase if there are significant new developments within City limits. Franchise fees are the second largest revenue in this fund equating to 9% of total resources. Franchise fees are taxes based on the ght-of-way. Private utilities doing business in the City of Woodburn include Portland General Electric, Northwest Natural Gas, Qwest, United Disposal, Wave Broadband, Woodburn Ambulance and others. The only way this source of revenue will increase is if the private utilities revenues derived from Woodburn residents also increase. Intergovernmental is the third largest type of revenue at 7%. This type includes state and federal grants, and state cigarette, liquor and revenue sharing. Overall, revenues are projected to increase at a modest 2% rate for the forecast period. Capital Projects From Operating Revenues The City has a number of deferred maintenance projects, and several are reaching a critical need. The 2014-15 budget includes funding for the most critical needs, such as city hall roof and HVAC replacement, a significant mower replacement and other facilities-related needs. However, the City Hall Roof and HVAC replacement project have been postponed due to lack of available funding. City of Woodburn Five-Year Forecast 2015-16 to 2019-20 5 67 Potential Impacts and Issues There are potential future demands that could increase costs in this fund; however, there are no available resources for these expansions. Potential future demands are explained below. tğƩƉƭ ε CğĭźƌźƷźĻƭ ağźƓƷĻƓğƓĭĻ General Fund to provide enhanced services. Additional staff hours are required for clean up and maintenance of these parks. With the completion the Greenway Trail, Centennial Park and Legion Park projects staff will be asked to assume an increased maintenance burden. These potential cost increases are not included in the forecasts. Facilities maintenance continues to be a challenge with aging buildings requiring increasingly expensive repairs and maintenance. tƚƌźĭĻ {ƷğŅŅźƓŭ Crime of all types is on the rise in Woodburn. While population continues to increase, there has not been a proportional increase in development resulting in increased tax revenues. This phenomenon places an increased burden on the demand for police services without commensurate revenue increases. Funding Alternatives As costs grow there needs to be a corresponding reduction in other costs or new resources need to be generated. Possible new resources are presented below. Staff does not take a position for or against these options. They are presented for informational purposes. DĻƓĻƩğƌ wźŭŷƷΏƚŅΏğǤ /ŷğƩŭĻ The City levies a franchise fee on private utilities for the use of the City right-of-way. For the first time in FY 2013-14, the City levied this franchise fee on its own utilities. A 5% general right-of-way charge was approved for a five-year period. Council will evaluate the need and effectiveness of this fee prior to the sunset date of June 30, 2018. City of Woodburn Five-Year Forecast 2015-16 to 2019-20 6 68 Building Fund Variances from Status Quo Assumptions Permit revenues are based on slowly increasing activity, primarily in the residential housing market. There has been a rise in permits for residential housing and we expect increased commercial development in FY 2014-15. Additional Plans Examiner Building Inspector II was approved in FY 2014-15 Supplemental Budget Operating Position Revenues are based on 1,000,000 Building Fund permits issued for new 900,000 development and redevelopment that 800,000 historically ebbs and 700,000 flows. Permits are collected prior to the 600,000 work being done, Mat & Svcs 500,000 therefore cash balances Personnel Revenue exist to pay for services 400,000 Fund Balance to be performed in the future. This graph 300,000 depicts the effects of the 200,000 recent downturn in new development, starting at 100,000 the end of the recent - recession (pre-2010) and 2010-112011-122012-132013-142014-152015-162016-172017-182018-192019-20 increasing building ActualActualActualActualForecastForecastForecastForecastForecastForecast activity over the intervening years. Future revenues are based on estimates of when specific projects might begin. Costs reflect cuts and reductions already in place and estimated inflationary influences. Potential Impacts and Issues Delays in developers submitting plans or starting construction will impact the bottom line. The City will closely monitor the actual revenues against the forecast and will take corrective action if necessary. This fund is projected to have sufficient resources to carry the program through the forecast horizon. A return to a normal level of development necessitated a return to historic staffing levels. The graph above shows a declining fund balance, but the balance will be monitored and corrected before the situation becomes severe. Revenues continue to be ahead of budget year to date, but it is uncertain whether the pattern will continue throughout the year the revenue projection was maintained at a conservative level. Actual revenue for the coming year will be monitored very closely. The Building Fund, of course, will be significantly impacted if the UGB is not expanded, as the City is running out of residential and industrial lots. There are quite a few commercial building opportunities that could sustain revenues for several years though. City of Woodburn Five-Year Forecast 2015-16 to 2019-20 7 69 Transit Fund Variances from Status Quo Assumptions Award of capital grants to replace one full size bus and provide four new bus shelters Key Assumptions Ability to continue to obtain grant funding General Fund contribution remains stable for forecast period Fares remain consistent for forecast period Maintenance of operating hours Operating Position ransit system provides bus operations as well as Dial-a-Ride services for disabled citizens. The transit operation is funded by a contribution of $116,000 from the General Fund, approximately $30,000 in fare revenue with the balance made up from state and federal grants. The large increase in capital outlay (and revenue) for FY 2014-15 is due to the receipt of a federal grant for a new heavy duty transit bus. This bus is expected to have a longer service life and reduced maintenance costs when compared to the current fleet of medium duty buses. The City continues to monitor the availability of federal funds for this program and manages staffing and service levels to available resources. Capital Projects From Operating Revenues Replacement of buses and vans is done as-needed and historically has occurred when grant funding is available. Potential Impacts and Issues Should a large, unanticipated curtailment of federal grant revenue occur, this program could potentially be drastically curtailed or discontinued as replacement funding is not anticipated to be available from the General Fund. In addition, the declining fund balance displayed at the end of the forecast horizon may necessitate a return to historical funding levels for General Fund support of the transit fund. City of Woodburn Five-Year Forecast 2015-16 to 2019-20 8 70 Street Fund Variances from Status Quo Assumptions None Operating Position Gas taxes distributed by the state are the primary resource for this fund. Since January 2011 increases in vehicle title and registration fees and an increase of 6 cents per gallon have helped increase state gas tax revenues. Revenues should continue to do so for the next several years due to the phase-in of title, registration and weight fees. Street projects that had previously been budgeted as capital projects have been reevaluated and are now funded as operational expenses in the Street Fund. These include resurfacing projects that do not significantly reconstruct the roadbed, increase lane size or capacity. Capital Projects From Operating Revenues Projects related to, but not a part of, the I-5 Interchange Project, were funded in FY 2013-14. This is the cause of the sharp increase in transfers for FY 2013-14. In FY 2014-15 a change was made to correctly classify maintenance activities such as resurfacing streets as maintenance and not capital and budget these maintenance activities within the Materials and Services budget instead of Capital Outlay. Potential Impacts and Issues Due to the increase in the gas tax, registration and other fees and the shifting of shared revenues (to cover street lighting expenses) to this fund, financing remains relatively stable for the forecast period. City of Woodburn Five-Year Forecast 2015-16 to 2019-20 9 71 Water Fund Variances from Status Quo Assumptions None Operating Position Revenues and 4,500,000 treatment costs are Water Fund driven by 4,000,000 consumption, which 3,500,000 due to increased conservations efforts 3,000,000 by the City should Debt Service continue to decline Transfers 2,500,000 Capital Outlay over the forecast Mat & Svcs 2,000,000 period. Personnel Revenue 1,500,000 An update to the rate Fund Balance study and Master Plan 1,000,000 may reveal the need 500,000 for a rate adjustment. Management is - monitoring these cost 2010-112011-122012-132013-142014-152015-162016-172017-182018-192019-20 ActualActualActualActualBudgetForecastForecastForecastForecastForecast progressions and is working on recommendations for any revenue short falls in ensuing fiscal years. Potential Impacts and Issues As personnel, material and services costs conservation efforts continue to increase levels of service will become difficult to maintain. Management is recommending the 2001 Water Master Plan and water rates be reviewed and updated as needed. UGB expansion is uncertain and what capacity improvements are needed is unknown. This will greatly impact decisions in regard to future capital and rate structures. City of Woodburn Five-Year Forecast 2015-16 to 2019-20 10 72 Sewer Fund Variances from Status Quo Assumptions None Operating Position In 2007 the City entered Sewer Fund a Mutual Order 10,000,000 Agreement with the Department of Environmental Quality 8,000,000 that called for Debt Service significant Transfers 6,000,000 improvements to the Capital Outlay ater Mat & Svcs Personnel treatment plant and 4,000,000 Revenue system as part of the Fund Balance 2,000,000 wastewater treatment permit. The City implemented those - improvements 2010-112011-122012-132013-142014-152015-162016-172017-182018-192019-20 ActualActualActualActualForecastForecastForecastForecastForecastForecast beginning in FY 2008-09 as part of a 20-year plan the total cost of those required improvements will be $94 million. To date, the City has issued approximately $43 million in loans/bonds for the project. The expansion for temperature and ammonia is currently on hold until a decision is made by DEQ. This brings uncertainty for the Sewer Fund because project costs will be more than estimated due to the multi-year delay. To fund the ongoing capital projects the City Council approved rate increase implemented in FY 2008-09 with the initial increases of 12.5%. The last increase was effective in FY 2014-15 at 9.5%. In FY 2014-15, a change was made to correctly classify maintenance activities such as repairs of sewer lines as maintenance and not capital. The City accounted for these maintenance activities within the Materials and Services budget instead of Capital Outlay. Potential Impacts and Issues Adopted rates are providing adequate revenues to fund operations for the forecast period management continues to monitor revenues and expenses closely to ensure rates remain adequate. UGB expansion is uncertain and what capacity improvements are needed is unknown. This will greatly impact decisions in regard to future capital and rate structures. City of Woodburn Five-Year Forecast 2015-16 to 2019-20 11 73 Remaining Funds Capital Construction Funds Capital Construction Funds are not included in this forecast because their activity is limited by funds available. A more robust capital construction plan and reporting mechanisms were implemented for development during the 2014-15 budget cycle. Remaining Funds The remaining 22 funds have dedicated revenue sources, are for a specific purpose, or have nominal activity. These funds have not been included as part of the Five-Year Forecast. City of Woodburn Five-Year Forecast 2015-16 to 2019-20 12 74 Major Assumptions Revenues Operating Revenues The City received about $30.3 million in operating revenues last fiscal year. Revenue Source FY2014 Actual Charges for Goods & Services 12,372,458 Taxes 8,775,555 Intergovernmental 2,700,916 Miscellaneous Revenue 3,340,575 Franchise Fees 1,992,415 Licenses & Permits 565,565 Fines & Forfeits 569,621 Other Financing Sources 50,232 30,367,338 Revenue Assumptions tƩƚƦĻƩƷǤ ğǣĻƭ DĻƓĻƩğƌ CǒƓķ Taxes are based on assessed value which is determined by the Marion County Assessor. Generally, assessed values grow by 3% per year as allowed by the state constitution. There is no correlation between real market value and assessed value. The City must also allow for the effects of compression, which in the recent years has resulted in the loss of significant revenue. The Cis permanently set at $6.0534 per $1,000 of assessed value, but is subject to limitation under Ballot Measures 5 and 50 limitations. As a result of these factors, the City estimates property tax growth to be 1% for FY 2014-15 and up to 2% for the forecast horizon. The current report on property tax revenues shows the City is expected to receive about $675,000, or 9% more than budgeted this fiscal year but it is not expected to be the trend. CƩğƓĭŷźƭĻ CĻĻƭ DĻƓĻƩğƌ CǒƓķ -of-way. Rates vary by type of utility ranging from 3% to 8%. Franchise fees are assessed on telecommunication, cable television, natural gas, electric utilities, ambulance and garbage. These revenues are expected to grow at a slow rate (less than 2%) for the forecast period. /ŷğƩŭĻƭ ŅƚƩ Dƚƚķƭ ε {ĻƩǝźĭĻƭ ƷźƌźƷǤ ƭĻƩ /ŷğƩŭĻƭ Water: The forecast assumes a 2% annual increase due to new development. Sewer: The forecast assumes a 2.5% annual increase for growth. Rate increases through FY 2014-15 was adopted by the City Council. The last rate increase was July 1, 2014 and was 9.5%. Dğƭ ğǣĻƭ The increase to the State Gas Tax is reflected in the forecast period. The forecast estimates a growth of 3% per year. City of Woodburn Five-Year Forecast 2015-16 to 2019-20 13 75 .ǒźƌķźƓŭͲ tƌğƓƓźƓŭ ğƓķ 9ƓŭźƓĻĻƩźƓŭ tĻƩƒźƷƭ Permit revenues are based on identification of specific developments with assumptions based on which fiscal year the development is likely to begin. Other Resources .ƚƓķ {ğƌĻƭ None planned. ƩğƓƭŅĻƩƭ LƓ hƦĻƩğƷźƓŭ CǒƓķƭ This category relates to services one department charges another fund for services provided. These types of transfers are forecasted to remain stable over the forecast period. City of Woodburn Five-Year Forecast 2015-16 to 2019-20 14 76 Major Assumptions Expenditures Personnel Services Combined personnel services are assumed to increase by 5% to 7.5% per year. Wages are expected to increase via cost of living adjustments of 0% to 3% plus an average 3% step increase. Benefit changes are related to retirement and health insurance. Insurance cost increases have been curtailed by the implementation of high deductible plans for the AFSCME bargaining unit and unrepresented employees. Material and Services Impacts of inflation are assumed to remain minor over the five years, remaining stable over the forecast period at 2% to 2.5%. Management has been aggressive in managing costs in this category to help offset growth in personnel services costs and has been successful in holding spending well under budgeted amounts. Capital Equipment The Public Works Fund maintains a replacement reserve for capital equipment replacement and is funded via transfers from the Water, Streets and Sewer funds. The General Services Fund replaces equipment on an as-needed basis as funding allows. Debt Service Estimates are based on amortization schedules for outstanding debt issues. Other Uses ƩğƓƭŅĻƩƭ hǒƷ This is the counterpart to the transfers in category. Transfers out from operating funds are primarily for administrative services provided by the Information Services and Building Maintenance Funds. Transfers out from capital project funds are primarily for engineering services and project administration provided by departments except within the General Fund. City of Woodburn Five-Year Forecast 2015-16 to 2019-20 15 77 Glossary Capital Projects New construction and major repa Operating Position Recurring revenues and recurring expenditures Potential Impacts Refers to issues and challenges that are in addition to the status quo. The intent is to inform the reader of economic matters that might occur during the forecast period. Recurring Expenditures The expense portion of status quo, predictable and on-going costs Recurring Revenues The resource portion of status quo, predictable and ongoing revenues Revenues Includes both recurring revenues and transfers in Status Quo The current level of services Transfers In Internal charges by General Fund for services provided to other funds Urban Growth Boundary (UGB) to control urban expansion onto farm and forest lands. City of Woodburn Five-Year Forecast 2015-16 to 2019-20 16 78 Agenda Item January 26, 2015 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Director of Economic & Development Services SUBJECT: Planning Commission approval of Design Review 2014-03 and Variance 2014-02, located at 2990 Newberg Highway (Chevron) RECOMMENDATION: No action is recommended. This item is placed before the Council for information purposes, in compliance with the Woodburn Development Ordinance. The Council may call up this item for review if it desires. BACKGROUND: The property is currently developed with a gasoline service station. The I-5 interchange project severely impacts the property and necessitates the demolition and reconstruction of the station. The applicant requested a Design Review for a new 4,054 square foot gas station and convenience store, and a Variance to the to the required off-street parking ratio and the number and location limitations on pole signs. The Planning Commission unanimously approved the applications. DISCUSSION: None. FINANCIAL IMPACT: This decision is anticipated to have no public sector financial impact. Agenda Item Review: City Administrator ___x___ City Attorney ___x___ Finance __x___ 79 Honorable Mayor and City Council January 26, 2015 Page 2 Site Plan Showing the Existing Building Outlined in Green and the Proposed Building Outlined in Red , Similar to the Proposed Facility 80 Agenda Item January 26, 2015 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Director of Economic & Development Services SUBJECT: Director approval of Partition PAR 2014-04, located at 516 and 530 Prairie Street RECOMMENDATION: No action is recommended. This item is placed before the Council for information purposes, in compliance with the Woodburn Development Ordinance. The Council may call up this item for review if it desires. BACKGROUND: The applicant requested a Type II Partition to redivide an existing 9,568 square foot lot and an abutting 15,389 square foot lot in the Paradise Pointe subdivision into three new parcels. The property is zoned Nodal Single-Family Residential (RSN). The property is currently vacant. The Director approved the partition. DISCUSSION: None. FINANCIAL IMPACT: This decision is anticipated to have no public sector financial impact. Agenda Item Review: City Administrator __x____ City Attorney ___x___ Finance __x___ 81 Honorable Mayor and City Council January 26, 2015 Page 2 Preliminary Partition Plan 82 Agenda Item January 26, 2015 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Director of Economic & Development Services SUBJECT: Director approval of Partition PAR 2014-05, located at 3683 Sweetwater Avenue RECOMMENDATION: No action is recommended. This item is placed before the Council for information purposes, in compliance with the Woodburn Development Ordinance. The Council may call up this item for review if it desires. BACKGROUND: The applicant requested a Type II Partition to divide a 17,690 square foot lot in the Paradise Pointe subdivision into two parcels. The property is zoned Nodal Single-Family Residential (RSN). The property is currently vacant. The Director approved the partition. DISCUSSION: None. FINANCIAL IMPACT: This decision is anticipated to have no public sector financial impact. Agenda Item Review: City Administrator ___x___ City Attorney ___x___ Finance ___x__ 83 Honorable Mayor and City Council January 26, 2015 Page 2 Preliminary Partition Plan 84