January 27, 2014 Agenda
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ATHRYN IGLEYAYOR
ITY OF OODBURN
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ERESA LONSO EONOUNCILOR ARD
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AMES OXOUNCILOR ARD
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ANUARYPM
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ITY ALL OUNCIL HAMBERS ONTGOMERY TREET
1.CALL TO ORDER AND FLAG SALUTE
2.ROLL CALL
3.ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
None.
Appointments:
None.
4.COMMUNITY/GOVERNMENT ORGANIZATIONS
A.Chamber of Commerce
5.PROCLAMATIONS/PRESENTATIONS
Proclamations:
None.
Presentations:
None.
6.COMMUNICATIONS
.
None
–
This allows the public to introduce items for
7.BUSINESS FROM THE PUBLIC
Council consideration not already scheduled on the agenda.
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at
503-982-5210 at least 24 hours prior to this meeting.
**Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo.
Comuníquese al (503) 980-2485.**
January 27, 2014Council Agenda Page i
–Items listed on the consent agenda are considered
8.CONSENT AGENDA
routine and may be adopted by one motion. Any item may be removed
for discussion at the request of a Council member.
A.Woodburn City Council minutes of January 13, 20141
Recommended Action: Approve the minutes.
B.Woodburn Planning Commission minutes of December 12, 20134
Recommended Action: Accept the minutes.
C.Woodburn Library Board minutes of January 9, 20149
Recommended Action: Accept the minutes.
D.Woodburn Recreation and Park Board Workshop minutes of 11
January 7, 2014
Recommended Action:Accept the minutes.
9.TABLED BUSINESS
None.
10.PUBLIC HEARINGS
None.
–Members of the public wishing to comment on items of
11.GENERAL BUSINESS
general business must complete and submit a speaker’s card to the City
Recorder prior to commencing this portion of the Council’s agenda.
Comment time may be limited by Mayoral prerogative.
A.Council Bill No. 2946 -A Resolution Calling for a Public Hearing 12
on the Annexation of Certain Property Located at 1225 Brown
Street and Identified on Marion County Tax Assessor’s Maps as
Tax Lot 051W18C01000
Recommended Action:Adopt a Resolution setting the date for
a public hearing on the proposed annexation.
B.Acceptance of a Public Utility Easement within the Memory19
Care Development at 2325 N. Boones Ferry Road, Woodburn,
OR 97071 (Tax Lot 051W07BD08300)
Recommended Action:That Council accepts the 16 foot
wide Public Utility Easement for City water facilities granted
by WMC Holding Company LLC, property owner of2325 N.
Boones Ferry Road, Woodburn, OR 97071 (Tax Lot
051W07BD08300).
January 27, 2014Council Agenda Page ii
C.Acceptance of a Public Utility Easement within the Memory 24
Care Development at 2325 N. Boones Ferry Road, Woodburn,
OR 97071 (Tax Lot 051W07BD08300)
Recommended Action:That Council accepts the 11 foot
wide Public Utility Easement for City water facilities granted
by WMC Holding Company LLC, property owner of 2325 N.
Boones Ferry Road, Woodburn, OR 97071 (Tax Lot
051W07BD08300).
–
These
12.PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
are Planning Commission or Administrative Land Use actions that may be
called up by the City Council.
None.
13.CITY ADMINISTRATOR’S REPORT
14.MAYOR AND COUNCIL REPORTS
15.EXECUTIVE SESSION
To consult with counsel concerning the legal rights and duties of a public
body with regard to current litigation or litigation likely to be filed pursuant
to ORS 192.660 (2)(h)
To consider records that are exempt by law from public inspection
pursuant to ORS 192.660 (2)(f)
16.ADJOURNMENT
January 27, 2014Council Agenda Page iii
COUNCIL MEETING MINUTES
JANUARY 13, 2014
DATECOUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
0:00
MARION, STATE OF OREGON, JANUARY 13, 2014
CONVENED
The meeting convened at 7:10 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallum Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Alonso Leon Present
Staff Present:
City Administrator Derickson, City Attorney Shields, Interim Public Works
Director Scott, Economic and Development Director Hendryx, Finance Director Shearer,
Captain Garrett, Human Resource Director Hereford,Urban Renewal Manager Stowers,
Communications Coordinator Horton, City Recorder Pierson
ANNOUNCEMENTS
0:00
City Hall and the Library will be closed on January 20 for Martin Luther King Jr. Day. The
Aquatic Center will be open normal hours.
COMMUNITY/GOVERNMENT ORGANIZATIONS
0:00
Chamber of Commerce – HarryLee Kwai, newly appointed Executive Director, introduced
himself to the City Council and informed them that the Distinguished Service Awards dinner
th
will take place on March 14.
BUSINESS FROM THE PUBLIC
0:03
Patricia Hyatt presented a letter to the Mayor and City Council asking them what is being
done to get an Amtrak stop in Woodburn. Mayor Figley stated that she is on the Corridor
Forum and Woodburn is still on the radar for getting this stop. City Administrator Derickson
stated that the City is advocating for the Amtrak stop.
CONSENT AGENDA
0:12
A. Woodburn City Council minutes of December 9, 2013
B. Woodburn City Council Executive Session minutes of December 9, 2013
C. Woodburn Planning Commission minutes of November 14, 2013
D. Woodburn Park Board minutes of November 12, 2013
McCallum/Cox
adopt the Consent Agenda. The motion passed unanimously.
PUBLIC HEARING
0:12
A Public Hearing to consider expansion of the Woodburn Enterprise Zone. Mayor Figley
declared the hearing open at 7:24 pm for the purpose of hearing public input on the expansion
of the Woodburn Enterprise Zone. Economic and Development Director Hendryx provided a
staff report. Councilor Ellsworth asked Director Hendryx if this will have minimal impact on
Page 1 - Council Meeting Minutes, January 13, 2014
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COUNCIL MEETING MINUTES
JANUARY 13, 2014
his work day and Director Hendryx answered yes, it would be minimal. Councilor Cox
expressed concern for Director Hendryx, as a Woodburn City Employee, having to advocate
for both Woodburn and Gervais and Director Hendryx answered that his job is to provide the
public with facts and information and let the company make their decision based on the facts.
Councilor McCallum asked if there was an opt-out provision for either side and was told no,
that the agreement would be in place until 2020. Susie Zwemke, City Administrator for the
City of Gervaiswas introduced and stated that she is available for questions. Mayor Figley
asked if there is already one employer who is looking to utilize the Enterprise Zone in Gervais
and Ms. Zwemke answered yes. No members of the public wished to speak in either support
or opposition of the expansion of the Woodburn Enterprise Zone. Mayor Figley declared the
hearing closed at 7:42 pm. Councilor McCallum stated that he sees this as a positive thing and
Councilor Lonergan concurred. Councilor Cox stated that he is in support of this and believes
it will help Gervais and won’t hurt Woodburn. Councilor Ellsworth stated that she believes
that this will help Woodburn. Councilor Alonso Leon stated that this is a good way to support
our neighbors and Councilor Morris concurred.
COUNCIL BILL NO. 2942 - A RESOLUTION REQUESTING THAT BUSINESS
0:34
OREGON, AN AGENCY OFTHE STATE OF OREGON,CHANGE THE
BOUNDARY OF THE WOODBURN ENTERPRISE ZONETO INCLUDE THE CITY
OF GERVAIS AND THAT THE ZONE BE RENAMED THE WOODBURN-GERVAIS
ENTERPRISE ZONE
McCallum
introduced Council Bill 2942. Recorder Pierson read the bill by title only since
there were no objections from the Council. On roll call vote for final passage, the bill passed
unanimously. Mayor Figley declared Council Bill No. 2942 duly passed.
COUNCIL BILL NO. 2943 - AN ORDINANCE ENABLING THE FORMATION OF
0:34
ECONOMIC IMPROVEMENT DISTRICTS PURSUANT TO OREGON STATE LAW
McCallum
introduced Council Bill 2943. Recorder Pierson read the two readings of the bill
by title only since there were no objections from the Council. Councilor Ellsworth stated that
she believes this is a really good program and she wants to make sure we do it right up front
so we don’t discourage participation. On roll call vote for final passage, the bill passed
unanimously. Mayor Figley declared Council Bill No. 2943 duly passed.
COUNCIL BILL NO. 2944 - AN ORDINANCE REPEALING ORDINANCE 1015
0:48
(RELATING TO STREET DECORATIONS) AS PART OF THE ORDINANCE
REVIEW/REVISION PROJECT INITIATED BY THE CITY COUNCIL
McCallum
introduced Council Bill 2944. Recorder Pierson read the two readings of the bill
by title only since there were no objections from the Council. On roll call vote for final
passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2944 duly
passed.
COUNCIL BILL NO. 2945 - A RESOLUTION RENEWING AN
0:50
INTERGOVERNMENTAL AGREEMENT WITH MARION COUNTY FOR THE
COORDINATION OF PERMIT ISSUANCE AND INSPECTIONS AND
AUTHORIZING THE CITY ADMINISTRATOR TO SIGN SAID AGREEMENT
McCallum
introduced Council Bill 2945. Recorder Pierson read the bill by title only since
Page 2 - Council Meeting Minutes, January 13, 2014
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COUNCIL MEETING MINUTES
JANUARY 13, 2014
there were no objections from the Council. On roll call vote for final passage, the bill passed
unanimously. Mayor Figley declared Council Bill No. 2945 duly passed.
PLANNING COMMISSION APPROVAL OF VARIANCE VAR 2013-01, LOCATED
0:53
AT 498 BROADWAY STREET
Council declined to call this item up for review.
CITY ADMINISTRATOR’S REPORT
0:54
The City Administrator had nothing to report.
MAYOR AND COUNCIL REPORTS
1:25
Councilor Ellsworth thanked the people who take an active role in city government and stated
that she appreciates hearing from people.
Councilor Cox concurred with Councilor Ellsworth.
ADJOURNMENT
1:27
McCallum/Ellsworth
….meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:05 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Heather Pierson,City Recorder
City of Woodburn, Oregon
Page 3 - Council Meeting Minutes, January 13, 2014
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Woodburn Recreation& Park Board Workshop Minutes
January 7, 2014
5:30 – 8:30p.m.
Call to Order
The meeting began at 5:30 p.m.
Present
Position I Ricardo Rodriguez, Member (12/14) Present
Position II Sofie Velasquez (12/14) Present
Position III Joseph Nicoletti, Board Secretary (12/17) Present
Position IV Rosetta Wangerin, Board Chair (12/17) Present
Position V Chris Lassen, Member (12/17) Present
Position VI Ardis Knauf (12/16) Present
Position VII Gevin Gregory (12/16) Present
Staff present:Jim Row, Community Services Director; Stu Spence, Recreation Services Manager;
Kristin Wierenga, Aquatics Supervisor
Annual Review and Goal Setting
Kristin and Stu provided a 2013year in review presentation for the Aquatics and Recreation
programs. The Board then reviewed the following eight goals identified in the 2009 Parks and
Recreation Master Plan:
Goal 1: Maximize the Planning Effort
Goal 2: Improve Marketing, Communications, and Credibility
Goal 3: Track Performance Measures
Goal 4: Strategically Increase Programming and Partnerships
Goal 5: Increase Cost Recovery and Funding
Goal 6: Create a Cohesive Operations and Maintenance System for Recreation and Parks
Goal 7: Continue to Provide an Equitable Level of Service in Existing Parks and Facilities
Goal 8: Plan for Community Growth
The Board concluded the meeting with a discussion of potential projects for 2014. They agreed to
rank the projects for discussion at the February meeting.
______________________________ _________________________________
Joseph Nicoletti, Board Secretary Jim Row, Community Services Director
Date_________________ Date___________________
Workshop Minutes
Page 1
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Agenda Item
January 27, 2014
TO:Honorable Mayor and City Council through City Administrator
FROM: Jim Hendryx, Directorof Economic & Development Services
SUBJECT:
Planning Commission approval of annexation case ANX 2013-01,
located at 1225 Brown Street
RECOMMENDATION:
Adopt a Resolution setting the date for a public hearing on the proposed
annexation.
BACKGROUND:
The applicant requested annexation of a 1.1 acre parcel at the corner of Brown
Street and Vine Avenue. The property is designated Low Density Residential on
the Comprehensive Plan Map. The subject property is zoned Urban Transition 20
by Marion County. The site is currently vacant. Abutting properties within the
City are zoned Residential Single-Family (RS) and are designated Low Density
Residential on the Comprehensive Plan Map.
The Planning Commission conducted a public hearing onJanuary 9, 2014,
received testimony from staff and the applicant, and forwarded thematter to
the Council with a unanimous recommendation of approval.
DISCUSSION:
None.
FINANCIAL IMPACT:
This decision is anticipated to have no public sector financial impact. The
property can be served with existing public utilities, and improvements to Brown
Street will be made by the property owner upon subdivision or partition. System
Development Charges, to cover improvements to public water, sewer, storm
drain, and parksystems,will beassessed when building permits are issued.
Agenda Item Review:City Administrator __x____City Attorney ___x___Finance __x___
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Honorable Mayor and City Council
January 27, 2014
Page 2
Comprehensive Plan Map showing the subject property
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COUNCIL BILL NO. 2946
RESOLUTION NO. 2040
A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ANNEXATION OF CERTAIN
PROPERTY LOCATED AT 1225 BROWN STREETAND IDENTIFIED ON MARION COUNTY
TAX ASSESSOR’S MAPS AS TAX LOT 051W18C01000
Simon Molodih, property owner, requested that the subject property be
WHEREAS,
annexed to the City of Woodburn; and
,it is in the public interest to also annex the abutting portion of Brown
WHEREAS
Street; and
, the Woodburn Planning Commission held a public hearing to consider
WHEREAS
the matter; and
,the Woodburn Planning Commission forwarded the case to the Council
WHEREAS
with a unanimous recommendation of approval;,
NOW, THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Pursuant to ORS 222.120, 7:00 p.m. on February 24, 2014is declared to
Section 1.
be the time set for public hearing before the Woodburn City Council on whether the
City of Woodburn shall annex the property described in Exhibit “A”attached hereto.
Pursuant to ORS 222.120, no election is required on this issue.
Section 2.
Notice of said hearing shall be published once each week for two
Section 3.
successive weeks prior to the day of hearing, in a newspaper of general circulation in
the City, and notices of the hearing shall be posted in four public places in the City for a
like period.
Approved as to form:
City AttorneyDate
Approved:
Kathryn Figley, Mayor
Passed by the Council
Page 1- Council Bill No. 2946
Resolution No. 2040
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Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson
City Recorder,City of Woodburn, Oregon
Page 2- Council Bill No. 2946
Resolution No. 2040
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Agenda Item
January 27, 2014
TO:Honorable Mayor and City Council through City Administrator
FROM:Randy Scott,Interim Public Works Director
SUBJECT:
Acceptance of a Public Utility Easement within the Memory Care
Development at 2325 N. Boones Ferry Road, Woodburn, OR 97071
(Tax Lot 051W07BD08300)
RECOMMENDATION:
That Council acceptsthe 16 foot wide Public Utility Easement for City water
facilities granted by WMC Holding Company LLC, property ownerof 2325N.
Boones Ferry Road, Woodburn, OR 97071().
Tax Lot 051W07BD08300
BACKGROUND:
A permanent public water line easement was required as a Public Works
conditionof building permit B13-003. This waterline easement will create a
looped water main for the City water system, providing better water distribution
and water quality.
DISCUSSION:
The Public Utility Easement is a 16.0 feet wide Waterline Easement that is located
within the new Memory Care Development at 2325 N. Boones Ferry Road. It
provides a permanent easementand right-of-way to construct, reconstruct,
operate, and maintain Water Mains, Service Lines and Appurtenances.
FINANCIAL IMPACT:
There is no cost to the City for this Public Utility Easement since it was donated by
the property owneras a condition to building permit B13-003.
ATTACHMENTS
ACopy of the properly signed public utility easement document is attached.
Agenda Item Review:City Administrator ___x___City Attorney___x___Finance __x___
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Agenda Item
January 27, 2014
TO:Honorable Mayor and City Council through City Administrator
FROM:Randy Scott,Interim Public Works Director
SUBJECT:
Acceptance of a Public Utility Easement within the Memory Care
Development at 2325 N. Boones Ferry Road, Woodburn, OR 97071
(Tax Lot 051W07BD08300)
RECOMMENDATION:
That Council acceptsthe 11 foot wide Public Utility Easement for City water
facilities granted by WMC Holding Company LLC, property ownerof 2325N.
Boones Ferry Road, Woodburn, OR 97071().
Tax Lot 051W07BD08300
BACKGROUND:
A permanent public water line easement was required as a Public Works
conditionof building permit B13-003. This waterline easement will create a
looped water main for the City water system, providing better water distribution
and water quality.
DISCUSSION:
The Public Utility Easement is an 11.0 feet wide Waterline Easement that is
located along the frontage ofthe new Memory Care Developmentat2325 N.
Boones Ferry Road. It provides a permanent easement and right-of-way to
construct, reconstruct, operate, and maintain Water Mains, Service Lines and
Appurtenances.
FINANCIAL IMPACT:
There is no cost to the City for this Public Utility Easement since it was donated by
the property owneras a condition to building permit B13-003.
ATTACHMENTS
ACopy of the properly signed public utility easement document is attached.
Agenda Item Review:City Administrator __x____City Attorney ___x___Finance __x___
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