October 28, 2013 minutesCOUNCIL MEETING MINUTES
October 28, 2013
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, OCTOBER 28, 2013.
CONVENED The meeting convened at 7:03 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley
Present
Councilor Cox
Present
Councilor Lonergan
Present
Councilor McCallum
Present
Councilor Morris
Present
Councilor Ellsworth
Present
Councilor Alonso Leon
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Interim Public Works
Director Scott, Community Services Director Row, Economic and Development Director
Hendryx, Finance Director Shearer, Captain Garrett, Captain Alexander, Urban Renewal
Manager Stowers, Communications Coordinator Horton, Executive Legal Assistant Veliz
0:00 ANNOUNCEMENTS
A. City Hall and the Library will be closed on November 11 in observance of Veterans Day.
The Aquatic Center will be open normal hours.
B. Due to the Veterans Day holiday, the City Council meeting scheduled for Monday,
November 11 will be cancelled. Mayor Figley announced that the City Council meeting
scheduled for December 23 has been cancelled.
C. The annual Downtown Trick or Treating event is scheduled to take place in the
Downtown Plaza from 3:30 pm— 5:00 pm on October 31. Various games, contests, and
activity stations will be set up for all to enjoy. Rain or shine.
D. The City of Woodburn will continue its Fall Leaf Program this year to provide residents
assistance with disposal of collected leaves. The leaf drop -off site is on Second Street
between Lincoln and Grant Streets behind the Post Office. The site will be open from
November 1 through December 31, Monday through Friday, 8:00 am - 4:00 pm and
Saturday 9:00 am - 1:00 pm, closed Sundays and Holidays.
0:03 PROCLAMATIONS/PRESENTATIONS
Proclamations
A. Domestic Violence Awareness Month -Walt Beglau, Marion County District Attorney
spoke about Domestic Violence Awareness and introduced Jane Downing of Mid - Valley
Crisis and Kim Larsen from the District Attorney's Office. Jane Downing provided
information on the Mid - Valley crisis center.
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COUNCIL MEETING MINUTES
October 28, 2013
B. National Magic Week
Presentations
C. Craig Realty Donation- Lorrayne Jennings and Carol Jennings Williams, wife and daughter of
the late Dick Jennings, presented a check for $25,000 to Woodburn Proud from Craig Realty
Group to facilitate the funds through the Settlemier Teen Center in honor of Dick's community
efforts. Kelly Long of Woodburn Proud then presented the check to Sue Bloom and Halie
Peplinski of the Boys and Girls Club.
D. Consideration of an Economic Improvement District -Robyn Stowers, Urban Renewal
Manager provided information on Economic Improvement Districts. Councilor Cox
stated he feels this has great possibilities but the City needs to talk to merchants about it if
they haven't already and get a feel for whether or not it is something they want. City
Administrator Derickson stated that they will work on getting the word out to businesses.
Mayor Figley stated that we are interested in pursuing this. City Administrator Derickson
stated that they will bring back a draft ordinance.
0:46 CONSENT AGENDA
A. Woodburn City Council minutes of October 14, 2013,
B. Woodburn Public Library Board minutes of October 9, 2013,
C. Woodburn Recreation and Park Board minutes of October 8, 2013,
D. Crime Statistics through September 2013.
McCallum/Ellsworth... adopt the Consent Agenda. The motion passed unanimously.
047 PUBLIC HEARING
A Public Hearing to consider the City of Woodburn's 2013 -14 Supplemental Budget Request.
Mayor Figley declared the hearing open at 7:50 pm for the purpose of hearing public input on
the City's 2013 -14 Supplemental Budget Request. Finance Director Shearer provided a staff
report. No members of the public wished to speak in either support or opposition of the 2013-
14 Supplemental Budget Request. Councilor Ellsworth disclosed her involvement with the
Ford Foundation Leadership program and that she is heading the fundraising for the project.
Mayor Figley declared the hearing closed at 7:59 pm.
0:59 COUNCIL BILL NO. 2939 — A RESOLUTION APPROVING TRANSFERS OF FY
2013 -2014 APPROPRIATIONS AND APPROVING A SUPPLEMENTAL BUDGET
McCallum introduced Council Bill 2939. Executive Legal Assistant Veliz read the bill by
title only since there were no objections from the Council. On roll call vote for final passage,
the bill passed unanimously. Mayor Figley declared Council Bill No. 2939 duly passed.
1:00 AWARD OF CONSTRUCTION CONTRACT FOR I -5 INTERCHANGE SANITAY R
SEWER RELOCATIONS — HWY 214, LAWSON AVENUE AND EVERGREEN
ROAD PROJECT, BID NO. 2014 -03
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COUNCIL MEETING MINUTES
October 28, 2013
Cox/McCallum... that the City Council, acting in its capacity as the City Contract Review
Board, award the construction contract for the I -5 Interchange Sanitary Sewer Relocations —
Hwy 214, Lawson Avenue, and Evergreen Road project to Gelco Construction Co. in the
amount of $415,288.80. The motion passed unanimously.
1:01 AWARD OF CONSTRUCTION CONTRACT FOR 2013 SEWER AND STORM
Cox/Morris... that the City Council, acting in its capacity as the City Contract Review
Board, award the construction contract for the 2013 Sewer and Storm Collection System
Improvements project to K & E Excavating, Inc. in the amount of $186,990.00. The motion
passed unanimously.
1:02 CITY ADMINISTRATOR'S REPORT
The City Administrator had nothing to report.
1:02 MAYOR AND COUNCIL REPORTS
Councilor Morris reminded people to stay safe on Thursday and look out for Trick -or-
Treaters.
1:02 EXECUTIVE SESSION
Mayor Figley entertained a motion to adjourn into executive session under the authority of
ORS 192.660 (2)(i). Lonergan /Morris ...to move into executive session. The Council
adjourned to executive session at 8:02 pm and reconvened at 8:53 pm. Mayor Figley stated
that no action was taken by the Council while in executive session.
1:53 ADJOURNMENT
Lonergan /McCallum .... meeting be adjourned. The motion piunanimously. „ ssed
The meeting adjourned at 8:53 pm.
ATTEST \4A= n
Heather Pierson, City Recorder
City of Woodburn, Oregon
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