October 14, 2013 Agenda
KF,M
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ATHRYN IGLEYAYOR
ITY OF OODBURN
TAL,CW1
ERESA LONSO EONOUNCILOR ARD
LE,CWII
ISA LLSWORTHOUNCILOR ARD
CCA
PMC,CWIII
ITYOUNCILGENDA
ETER CALLUMOUNCILOR ARD
JC,CWIV
AMES OXOUNCILOR ARD
FL,CWV
RANK ONERGANOUNCILOR ARD
O14,2013–7:00..
CTOBERPM
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RIC ORRISOUNCILOR ARD
CHCC–270MS
ITY ALL OUNCIL HAMBERS ONTGOMERY TREET
1.CALL TO ORDER AND FLAG SALUTE
2.ROLL CALL
3.ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A.
The Aquatic Center will be hosting Spooky Splash & Floating Pumpkin
Patch from 5:00-7:00pm on Saturday,October 26, which is generously
sponsored by the Wooden Shoe Tulip Farm. Guests can pick their
pumpkin from the floating patch in the pool while experiencing the
colorful glow of underwater lights and fall related festivities. Cost for the
event is regular general admission plus $2.00 per pumpkin.
Appointments:
None.
4.COMMUNITY/GOVERNMENT ORGANIZATIONS
A.Chamber of Commerce
B.Woodburn School District
5.PROCLAMATIONS/PRESENTATIONS
Proclamations:
A.Hispanic Heritage Month1
Presentations:
B.Oregon Recreation and Parks New Professional of the Year
Award
6.COMMUNICATIONS
.
None
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-
6318at least 24 hours prior to this meeting.
**Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previoacuerdo.
Comuníquese al (503) 980-2485.**
October 14, 2013Council Agenda Page i
–
This allows the public to introduce items for Council
7.BUSINESS FROM THE PUBLIC
consideration not already scheduled on the agenda.
–Items listed on the consent agenda are considered routine
8.CONSENT AGENDA
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A.Woodburn City Council minutes of September 23, 20132
Recommended Action: Approve the minutes.
B.Woodburn City Council Executive Session minutes of 4
September 23, 2013
Recommended Action: Approve the minutes.
C.Full On-Premises Sales-Trapala Restaurant5
Recommended Action:The Woodburn City Council
recommends that the OLCC approve the Full On-Premises Sales
application for Trapala Restaurant.
9.TABLED BUSINESS
None.
10.PUBLIC HEARINGS
None.
–Members of the public wishing to comment on items of general
11.GENERAL BUSINESS
business must complete and submit a speaker’s card to the City Recorder prior to
commencing this portion of the Council’s agenda. Comment time may be limited
by Mayoral prerogative.
A.Council Bill No. 2938–An Ordinance Adopting Aquatic Center 7
Feesfor Inclusion inthe Master Fee Schedule and Repealingall
Aquatic Center Fees and Charges thatare Inconsistent withthis
Ordinance
Recommended Action:It is recommended that the City
Council adopt the attached ordinance, which revises Aquatic
Center user fees, effective January 1, 2014.
October 14, 2013Council Agenda Page ii
–
These are
12.PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
Planning Commission or Administrative Land Use actions that may be calledup
by the City Council.
None.
13.CITY ADMINISTRATOR’S REPORT
14.MAYOR AND COUNCIL REPORTS
15.ADJOURNMENT
October 14, 2013Council Agenda Page iii
Hispanic Heritage Month
thth
September 15 - October 15
WHEREAS,
people who identify as Hispanic, Latino, Chicano or Indigenous from
Mexico, South and Central America have contributed to Woodburn’s history and successes since
the 1880’s, and
WHEREAS,
Woodburn honors their rich and diverse cultural heritage and historical
legacies, and
WHEREAS,
Woodburn’s Hispanic community now constitutes 60% of our population,
including leaders, policy makers, educators, students, health care professionals, military, public
safety, the trades, business leaders and entrepreneurs, actively involved in our community and in
mentoring our next generation; and
WHEREAS,
the Governor has proclaimed the month of September 15 through October
15 to be Hispanic Heritage Month, and Oregon proudly joins the nation in celebrating the rich
culture and history of Hispanic heritage in Oregon. The State of Oregon and the City of
Woodburn dedicate ourselves to working together to face the challenges that still face Hispanic
Oregonians in equity and access to the prosperity of Oregon;
NOW,THEREFORE,
I, Kathryn Figley, Mayor of the City of Woodburn, hereby
proclaim September 15 through October 15, 2013 to be "HISPANIC HERITAGE MONTH" in
the City of Woodburn, and encourage all to join in this observance.
IN WITNESS WHEREOF,
I have hereunto set my hand and caused the Seal of the City
of Woodburn to be affixed.
Kathryn Figley, Mayor
City of Woodburn
1
COUNCIL MEETING MINUTES
September 23, 2013
DATECOUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
0:00
MARION, STATE OF OREGON, SEPTEMBER 23, 2013.
CONVENED
The meeting convened at 7:00 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallum Present
Councilor Morris Absent
Councilor Ellsworth Present
Councilor Alonso Leon Present
Staff Present:
City Administrator Derickson, City Attorney Shields, Economic and
Development Director Hendryx, Police Chief Russell, Human Resources Director Hereford,
Interim Public Works Director Scott, Communications Coordinator Horton, Executive Legal
Assistant Veliz,City Recorder Pierson
COMMUNITY/GOVERNMENT ORGANIZATIONS
0:03
A.Chamber of Commerce – Don Judson, Executive Director of the Chamber, provided a
report on the Chambers three year stewardship of the Fiesta Mexicana andstated that the
Chamber board is looking into what their options are in continuing with the Fiesta.
B.Fill-the-Boot- Fire Chief Iverson stated that the Fill-the-boot campaign raised $3200 for
Muscular Dystrophy.
CONSENT AGENDA
0:30
A. Woodburn City Council minutes of September 9, 2013,
B. Woodburn Public Art Mural minutes of August 7, 2013,
C.Limited On-Premises Sales Carniceria y Restaurant La Perla, Inc
D. Crime Statistics through August 2013.
McCallum/Alonso Leon
… adopt the Consent Agenda. The motion passed unanimously.
COUNCIL BILL NO. 2936 - A RESOLUTION ADOPTING A SECTION 3 PLAN TO
0:27
COMPLY WITH 24 CFR, PART 135 OF THE UNITED STATES DEPARTMENTOF
HOUSING AND URBAN DEVELOPMENT SECTION 3 AND ADOPTING A
LIMITED ENGLISH PROFICIENCY PLAN
McCallum
introduced Council Bill 2936. Executive Legal Assistant Veliz read the bill by
title only since there were no objections from the Council. Economic and Development
Directory Hendryx provided a staff report. On roll call vote for final passage, the bill passed
unanimously. Mayor Figley declared Council Bill No. 2936 duly passed.
Page 1 - Council Meeting Minutes,September 23, 2013
2
COUNCIL MEETING MINUTES
September 23, 2013
COUNCIL BILL NO. 2937-AN ORDINANCE AMENDING THE WOODBURN
0:31
DEVELOPMENT ORDINANCE TO CORRECT FORMATTING OMISSIONS
CONTAINED IN THE ZONING TABLES; READOPTING THE OFFICIAL ZONING
MAP; AND DECLARING AN EMERGENCY
McCallum
introduced Council Bill 2937. Executive Legal Assistant Velizread the two
readings of the bill by title only since there were no objections from the Council. On roll call
vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No.
2937 duly passed.
SUPPLEMENTAL AGREEMENT, USE OF UNION PACIFIC PROPERTY
0:33
LOCATED AT 121 BROADWAY STREET
Lonergan/McCallum …
authorization for the City Administrator to enter into a
Supplemental Agreement to the existing Union Pacific Lease. The motion passed
unanimously.
CITY ADMINISTRATOR’S REPORT
0:33
City Administrator Derickson had nothing to report.
MAYOR AND COUNCIL REPORTS
0:33
Councilor Alonso Leon thanked the people that attended the Mexico Independence Day event.
Councilor McCallum congratulated the Mural Committee on the Mural dedication.
Mayor Figleystated that she attended the Mural dedication and was impressed with the
people who have participated in this activity.
EXECUTIVE SESSION
0:37
Mayor Figley entertained a motion to adjourn into executive session under the authority of
ORS 192.660 (2)(i). For the record, City Attorney Shieldswaived his right to an open hearing
Cox / Lonergan
for his evaluation. …to move into executive session. The Council adjourned
to executive session at 7:37 pm and reconvened at 8:07 pm. Mayor Figley stated that no
action was taken by the Council while in executive session.
ADJOURNMENT
1:07
McCallum/Cox
…. meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:07 pm.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Heather Pierson,City Recorder
City of Woodburn, Oregon
Page 2 - Council Meeting Minutes,September 23, 2013
3
EXECUTIVE SESSION
COUNCIL MEETING MINUTES
SEPTEMBER 23, 2013
DATE.CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON,SEPTEMBER 23, 2013.
CONVENED.
The Council met in executive session at 7:39 p.m. with Mayor Figley presiding.
ROLL CALL.
Mayor FigleyPresent
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallumPresent
Councilor Morris Absent
Councilor Alonso Leon Present
Councilor Ellsworth Present
Staff Present:
City Recorder Pierson, City Attorney Shields
Media Present:
None.
Mayor Figley reminded Councilors and staff that information discussed in executive session is
not to be discussed with the public.
The executive session was called to:
To review and evaluate, pursuant to standards, criteria and policy directives
adopted by the governing body, the employment-related performance of the
chief executive officer of any public body, a public officer, employee or staff
member unless the person whose performance is being reviewed and
evaluated requests an open hearing pursuant to ORS 192.660 (2)(i).
For the record, during the open session of the City Council meeting, City Attorney Shields
waived his right to an open hearing.
ADJOURNMENT.
The executive session adjourned at 8:07 p.m.
APPROVED_______________________________
KATHRYN FIGLEY, MAYOR
ATTEST_______________________________
Heather Pierson,CityRecorder
City of Woodburn, Oregon
Page1 – Executive Session, Council Meeting Minutes, September 23, 2013
4
Agenda Item
October 14, 2013
TO:Honorable Mayor and City Council through City Administrator
THRU: Scott Russell, Chief of Police
FROM:Nic Wilson,Detective Sergeant
SUBJECT:
Full On-Premises Sales
RECOMMENDATION:
The Woodburn City Council recommends that the OLCC approve the
Full On-
application for Trapala Restaurant.
Premises Sales
BACKGROUND:
Applicant: Severo Trapala-Marquez
50 Cushing Ct
Depoe Bay, OR 97341
541.270.7613
Business:Trapala Restaurant
430 N First St
Woodburn, OR 97071
541.270.7613
541.272.2252
Owners: Same as Applicant (Above)
Agenda Item Review:City Administrator ___x___City Attorney __x____Finance ___x__
5
Honorable Mayor and City Council
October 14, 2013
Page 2
License Type: –which permits beer, wine, cider sales for
Full On-Premises Sales
on-premises and off-premise consumption.
On September 19, 2013,the Woodburn Police Department received an
application, requesting approval for a for Trapala
Full On-Premises Sales
Restaurant at 430 N First St.,Woodburn, Oregon.
The allows for:
Full On-Premises Sales license
Sell and serve distilled spirits, malt beverages, wine, and cider for
consumption at that location (this is the license that most “full-service”
restaurants obtain).
Sell malt beverages for off-site consumption in securely covered
containers (no more thantwo gallons) provided by the customer.
Food service required.
Must purchase distilled liquor onlyfrom an Oregon liquor store, or from
another Full On- Premises Sales licensee who has purchased the distilled
liquor from an Oregon liquor store.
The business will be openSunday thru Thursdayfrom 6:30am to 10:00pm, Friday
and Saturday will be open 6:30am to 12:00am.The hours of operation for the
outdoor area will be Sunday thru Saturday from 6:30am to 8:00pm. This business
is a restaurantand bar.There willbelive musicon Friday and Saturday from
5:00pm to 10:00pm. There will not bekaraoke, video lottery games, or pool
tables. The Police Department has received no communication from the public
or surrounding businesses in support of or against the new outlet.
DISCUSSION:
The Police Department has completed a background investigation, in
connection with the OLCC,on the applicant and foundnothing of a
questionable nature, which would preclude the issuance of this license.
FINANCIAL IMPACT:
None
6
Agenda Item
October14, 2013
TO:Honorable Mayor and City Council through City Administrator
FROM:Jim Row, Community Services Director
SUBJECT:
Aquatic Center Fees
RECOMMENDATION:
It is recommended that the City Council adopt the attached ordinance, which
revises Aquatic Center user fees, effective January 1, 2014.
BACKGROUND:
Aquatic Center fees were most recentlyupdated in February 2011, as the City
initiated the Aquatic Center Turnaround Project. A primary objective of the
project was to decrease the general fund subsidy provided to the Center, in
large part, by increasing revenue.
In FY 10/11, as the project was being initiated, the Aquatic Center recovered just
27% of its costs through user feesandrequired a general fund subsidy of
$491,500.
The project has beensuccessful in reversing the trend of flat to declining
revenues coupled with steeply increasing costs. Unaudited FY 12/13 financials
reveal that the Center generated $231,284 in revenue and recovered 46% of its
costs,bothall time highs. That year, the general fund subsidy was reduced to
$276,670. The Aquatic Center’s target cost recovery level is 50%.
Over the course of FY 12/13, Aquatic Center management conducted market
rate research and determined that some revisions shouldbe made to the
current fee structure.
DISCUSSION:
Adjustments to the fee schedule will include a $.25 increase to daily admission
fees, a $3.00 increase in the family rate,and $4.00-$5.00 increases to 20-visit
Agenda Item Review:City Administrator __x____City Attorney __x____Finance ___x__
7
Honorable Mayor and City Council
October 14, 2013
Page 2
punch cards. Swimming lesson fees are scheduled to increase, however, a
member discount will be created that will keep lesson rates flat for patrons who
holdmonthly or 3-month passes.Facility rental fees willremain the same for the
general public, but a similar discount will be created for pass holders.
The 3-month pass plus and the towel rental fees that were created in 2011 will
be eliminated. Pass plus was created to bea higher cost membership that
included access towater anddryland fitness classes. While it existed “on the
books”, pass plus was never implemented, because we determined that it
would be detrimental to attendance and revenue generation. Fitness classes
have been and will continue to beincluded with all admission options.
To ensure thatindividuals who cannot afford to pay the prevailing fees are still
offeredthe opportunity to participate, the scholarship program will continue to
be promoted. In FY 12/13, guests with limited financial meanswere awarded
$10,525in assistance to participate inaquaticsprograms. Usersare also able to
take advantage of promotional price reductionsthat are offered throughout
the year.
If approved, the new fee structure will beeffective January 1, 2014, and
communicated in winter/ spring marketing publications,which are scheduled to
go to print in early November.
FINANCIAL IMPACT:
Aquatic Center revenue has steadily increased since 2010. In FY10/11 total
revenue was $178,959, increasing to $197,480 in FY 11/12, and reaching $231,284
in FY 12/13.The FY 13/14 budget projects$248,000 in Aquatic Center revenue.
Attachments:
Ordinance Adopting New Aquatic Center User Feeswith new Fee Schedule
8
COUNCIL BILL NO. 2938
ORDINANCE NO. 2511
AN ORDINANCE ADOPTING AQUATIC CENTER FEES FOR INCLUSION IN THE MASTER
FEE SCHEDULE AND REPEALING ALLAQUATIC CENTER FEES AND CHARGES THAT
ARE INCONSISTENT WITH THIS ORDINANCE
the Cityinitiated the Aquatic Center Turnaround projectin 2010
WHEREAS,
to implement changes intended to improve operations in many different focus
areas, including, safety, staff training and scheduling, programming, revenue
generation, and cost efficiencies; and
the City has determined that the Aquatic Center should
WHEREAS,
continue takingsteps to increaserevenue, decreaseexpenditures, and operate
with a reduced general fund subsidy; and
Aquatic Center management conducted market rate research
WHEREAS,
and evaluated local demand for aquatics programsandhas determined thatit
is necessary to restructure and increase Aquatic Center user fees;and
a scholarship programwill continue to be offeredtoprovide
WHEREAS,
fee relief for low income Aquatic Center users; and
Aquatic Center programs will continue to be improved and
WHEREAS,
expanded to provide enhanced value to users,
NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
The schedule of Aquatic Center feesaffixed and
Section 1.
incorporated as Attachment “A” is adopted by the City and shall be included in
the Master Fee Schedule.
All Aquatic Center fees and charges that are inconsistent
Section 2.
with those containedin the attached schedule are hereby repealed, as of the
effective date of January 1, 2014.
Approved as to form:
City AttorneyDate
Approved:
Kathryn Figley, Mayor
Page 1 – COUNCIL BILL NO. 2938
ORDINANCE NO. 2511
9
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2 – COUNCIL BILL NO. 2938
ORDINANCE NO. 2511
10
Proposed Aquatic Center Fee Schedule Attachment A
Regulation, Product or ServiceCurrent FeeRecom'd FeeChangeNotes (Add'l Fees, Equipment, Etc.)
General Admission
–infant (0-2 years)
$0.00$0.00$0.00
–youth (3-17)
$3.50$3.75$0.25
–adult (18-59)
$4.50$4.75$0.25
–honored citizens (60+)
$3.50$3.75$0.25
–family
$12.00$15.00$3.00includes up to 2 adults & 3 kids
Group Admissions (10+ people)
–admision with party room rental (each)$2.40$2.40$0.0010 or more people
–admision when booked in advance (each)$3.00$3.00$0.0010 or more people
–admision not booked in advance (each)$3.25$3.25$0.0010 or more people
Punch Cards (20 visits)
–youth (3-17)
$59.00$63.00$4.00
–adult (18-59)
$79.00$84.00$5.00
–honored citizens (60+)
$59.00$63.00$4.00
3-Month Pass
–youth (3-17)
$79.00$79.00$0.00
–adult (18-59)
$109.00$109.00$0.00
–honored citizens (60+)
$79.00$79.00$0.00
–family
$199.00$199.00$0.00
–joint pass with Everybody Fitness
$180.00$180.00$0.00
–joint pass with Everybody Fitness - honored
$160.00$160.00$0.00
3-Month Pass Plus
pass plus eliminated
–adult (18-59)
$129.00N/AN/A
–familypass plus eliminated
$219.00N/AN/A
pass plus eliminated
–honored citizens (60+)
$99.00N/AN/A
Reoccurring Monthly Pass (electronic funds transfer)
–youth (3-17)
$29.00$29.00$0.00
–adult (18-59)
$39.00$39.00$0.00
–honored citizens (60+)
$29.00$29.00$0.00
–family
$69.00$69.00$0.00
Group Memberships (generally corporate)
$22.00$22.00$0.00
–10+ individuals
per month per member
–25+ individuals$20.00$20.00$0.00
per month per member
$18.00$18.00$0.00
–50+ individuals
per month per member
Rentals
–lane rental (per hour)$20.00$0.00
$20.00
–private after hours (per hour)$150.00$0.00
$150.00up to 25 people ($1.00 each add'l)
–party room (per hour)
$30.00$30.00$0.00
–partial pool rental (per hour)
$150.00N/AN/Aservice eliminated
–party package during open hours (unlimited time)
$150.00N/AN/Aservice eliminated
–lane rental (per hour) - members$15.00-$5.00
$20.00new discount for pass holders
$140.00-$10.00
–private after hours (per hour) - members
$150.00new discount for pass holders
–party room (per hour) - members$25.00-$5.00
$30.00new discount for pass holders
Lessons, Training, Swim Instruction
$45.00$5.00
–group swimming lessons
$40.0010 class session
–private swimming lessons $160.00$20.00
$140.0010 lessons
$10.00
–semi-private swimming lessons
$70.00$80.0010 lessons with 3 students
–group swimming lessons (members)
N/A$40.00N/Anew discount for pass holders
–private swimming lessons (members)
N/A$140.00N/Anew discount for pass holders
–semi-private swimming lessons (members)
N/A$70.00N/Anew discount for pass holders
–lifeguard training
$150.00$150.00$0.00
–swim instructor training
$75.00$75.00$0.00
–jr. lifeguard training
$35.00$35.00$0.00
–aquatics day camp
$30.00$30.00$0.00
Other
$0.00
–childcare (per hour)
$2.00$2.00
$0.00
–locker rental (day use)
$0.00$0.00
–monthly locker rental
$15.00$15.00$0.00
–monthly locker rental (members)
$10.00$10.00$0.00
–towel rental
$0.00N/AN/Aservice eliminated
11