6/10/13 MinutesCOUNCIL MEETING MINUTES
JUNE 10 2013
0 00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, JUNE 10, 2013
CONVENED The meeting convened at 7:12 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley
Present
Councilor Cox
Present
Councilor Lonergan
Present
Councilor McCallum
Present
Councilor Morris
Present
Councilor Raustein
Absent
Councilor Ellsworth
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Finance Director
Shearer, Economic and Development Director Hendryx, Public Works Director Brown,
Police Chief Russell, Police Captain Alexander, Human Resources Director Hereford,
Community Services Director Row, Budget and Finance Analyst Head, Recreation
Services Manager Spence, Communications Coordinator Horton, City Recorder Pierson
0:00 ANNOUNCEMENTS
Ward 1 Vacancy — Mayor Figley thanked Horst Raustein for his Service to the City of
Woodburn. Cox/McCallum.... accept the resignation of Councilor Horst Raustein, declare
Ward 1 City Council position open. Motion passed unanimously. Mayor Figley announced
that applications will be received until June 28 at 5:00 pm.
007 COMMUNITY /GOVERNMENT ORGANIZATIONS
Chamber of Commerce —Ruby Wolfer, Woodburn Area Tourism Coordinator, updated the
City Council on the Fiesta Mexicana.
Woodburn School District — Councilor Morris stated that the high school graduation had a
good turnout of public officials and thanked the Mayor for attending.
0:13 PRESENTATIONS
Patty Milne and Allison Kelly from Marion County presented a plaque to Chief Russell and
the Woodburn Police Department for their contribution to the DrugSafe project.
Alan Fox and Shane Ottosen from ODOT provided an update and project overview on the I-
5 Interchange Project and mentioned that the groundbreaking ceremony will take place on
July 2 "
0:56 CONSENT AGENDA
A. Woodburn City Council minutes of May 13, 2013,
B. Woodburn Planning Commission minutes of March 28, 2013,
C. Off - Premise Sales- Change of Ownership.
McCallum/Lonergan... adopt the Consent Agenda. The motion passed unanimously.
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COUNCIL MEETING MINUTES
JUNE 10, 2013
0s7 PUBLIC HEARINGS
A. Public Hearing to consider the City's Election and Qualification to Receive the State
Shared Revenue. Mayor Figley declared the hearing open at 8:10 pm for the purpose of
hearing public input on the City's election to receive State Shared Revenue. Finance
Director Shearer provided a staff report. No members of the public wished to speak in
either support or opposition of the acceptance of State Shared Revenue. Mayor Figley
declared the hearing closed at 8:11 pm.
B. A Public Hearing to consider the City of Woodburn's 2013 -14 Budget. Mayor Figley
declared the hearing open at 8:11 pm for the purpose of hearing public input on the
City's 2013 -14 Budget. City Administrator Derickson provided a staff report. No
members of the public wished to speak in either support or opposition of the acceptance
of the 2013 -14 Budget. Mayor Figley declared the hearing closed at 8:13 pm. Councilor
Cox questioned why the budget does not reflect the fact that the City is looking to
contract out six of the City's permanent positions and stated that he is against this
proposal and that the budget needs to reflect what the City is planning on doing.
C. A Public Hearing to consider the Portland General Electric Franchise. Mayor Figley
declared the hearing open at 8:17 pm for the purpose of hearing public input on the
City's 2013 -14 Budget. City Administrator Derickson provided a staff report. Wendy
Buck from Portland General Electric spoke in favor of the new franchise agreement.
Colin Brown, 1790 Woodland Ave, asked if the City has ever done a rate comparison
with other companies to get lower rates to make sure this is a competitive bid. City
Administrator Derickson said that is done at the Public Utility Commission and not the
City of Woodburn. Wendy Buck answered that they are regulated by the Public Utility
Commission and the rates are set there and the companies have designated service areas.
City Administrator Derickson explained that a franchise fee is charged to PGE for the
use of the City's right -of -way. Mayor Figley declared the hearing closed at 8:25 pm.
D. A Public Hearing to consider the update of the Woodburn Development Ordinance,
Legislative Amendment 2012 -01. Mayor Figley declared the continuation of the hearing
open at 8:25 pm for the purpose of continuing the public hearing to input on the
proposed revision to the Woodburn Development Ordinance. Economic and
Development Director Hendryx continued the presentation of the proposed changes.
Staff recommended that the hearing be continued to the June 24, 2013 meeting.
McCallum /Cox... continue the public hearing to hearing to June 24, 2013. Motion
passed unanimously.
1:16 COUNCIL BILL NO. 2929 — AN ORDINANCE GRANTING PORTLAND
GENERAL ELECTRIC COMPANY, AN OREGON CORPORATION A
NONEXCLUSIVE FRANCHISE FOR TEN YEARS TO OPERATE AN ELECTRIC
LIGHT AND POWER SYSTEM WITHIN THE CORPORATE LIMITS OF THE
CITY OF WOODBURN, FIXING THE TERMS AND CONDITIONS OF SAID
2325; AND DECLARING AN EMERGENCY McCallum introduced Council Bill 2929.
Recorder Pierson read the two readings of the bill by title only since there were no
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COUNCIL MEETING MINUTES
JUNE 10 2013
objections from the Council. On roll call vote for final passage, the bill passed
unanimously. Mayor Figley declared Council Bill No. 2929 duly passed.
118 COUNCIL BILL NO. 2930 - AN ORDINANCE IMPOSING A GENERAL FUND
RIGHT -OF -WAY CHARGE ON CITY WATER AND SEWER UTILITIES
EFFECTIVE WITH THE 2013 -2014 FISCAL YEAR AND EXPIRING AT THE END
OF THE 2017 -2018 FISCAL YEAR AND DECLARING AN EMERGENCY
McCallum introduced Council Bill 2930. Recorder Pierson read the two readings of the bill
by title only since there were no objections from the Council. On roll call vote for final
passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2930 duly
passed.
1:19 COUNCIL BILL NO. 2931 -A RESOLUTION ADOPTING THE FISCAL YEAR
2013 -2014 BUDGET; MAKING BUDGET APPROPRIATIONS• CATEGORIZING
TAXES AND ADOPTING THE FISCAL YEAR 2013 -2014 CAPITAL
IMPROVEMENT PLAN McCallum introduced Council Bill 2931. City Recorder Pierson
read the bill by title only since there were no objections from the Council. Councilor Cox
made a motion to amend the budget to reflect the predicted savings the City would see by
contracting out the six permanent positions in Public Works. Councilor Ellsworth asked for
clarification on his motion and said she would be in favor of postponing the vote on the
budget until they have more information on the contracting out of services. Councilor Cox
stated that he is opposed to contracting out and that a budget should be based upon what is
predicted to happen. Mayor Figley stated that she is uncomfortable holding the budget
hostage on this one thing.
Cox/Ellsworth... postpone the vote on the resolution adopting the Fiscal Year 2013 -2014
Budget; making budget appropriations; categorizing taxes and adopting the fiscal year 2013-
2014 capital improvement plan until the June 24, 2013 meeting. On Roll call vote the
motion failed 2 -3 with Councilors Morris, Lonergan and McCallum voting nay. On roll call
vote for final passage, the bill passed 3 -2 with Councilors Cox and Ellsworth voting nay.
Mayor Figley declared Council Bill No. 2931 duly passed.
1:31 COUNCIL BILL NO. 2932 - A RESOLUTION DECLARING THE CITY OF
WOODBURN'S ELECTION TO RECEIVE STATE REVENUE SHARING
McCallum introduced Council Bill 2932. City Recorder Pierson read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Figley declared Council Bill No. 2932 duly passed.
1:33 COUNCIL BILL NO. 2933 - A RESOLUTION CERTIFYING SERVICES FOR
STATE REVENUE SHARING
McCallum introduced Council Bill 2933. City Recorder Pierson read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Figley declared Council Bill No. 2933 duly passed.
1:33 TEEN CENTER AGREEMENT
Tim Sinatra and Allison Weaver, of the Boys and Girls Club, provided the Boys and Girls
Club annual report. Lonergan/Ellsworth ... authorize the City Administrator to enter into a
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COUNCIL MEETING MINUTES
JUNE 10 2013
1:47
management agreement with the Boys and Girls Club of Salem, Marion, and Polk Counties.
The motion passed unanimously.
PROPOSAL Lonergan/Morris... accept the proposal of Woodburn Auto Repair, Inc. for
transit vehicle maintenance and repair services. Community Services Director Row
provided a staff report. Councilor Cox asked if any employees would be laid off and
Director Row answered no. On roll call vote the motion passed unanimously.
1:53 APPROVAL FOR SUBMISSION OF A TRANSPORTATION AND GROWTH
MANAGEMENT (TGM) GRANT APPLICATION TO UPDATE THE WOODBURN
TRANSPORTATION SYSTEM PLAN
Lonergan/McCallum ... provide approval and support of an application for a
Transportation and Growth Management (TGM) grant application for updating the
Woodburn Transportation System Plan (TSP). The motion passed unanimously.
1:54 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
A. Planning Commission approval of Planning cases DR 2013 -02 and PLA 2013 -01,
located at 2601 Newberg Highway (Kentucky Fried Chicken)
B. Planning Director approval of PAR 2013 -02 and EXCP 2013 -02, located at 705
Garfield Street (Matveev partition)
Council declined to call these items up for review.
CITY ADMINISTRATOR'S REPORT
The City Administrator had nothing to report.
1:55 MAYOR AND COUNCIL REPORTS
Councilor Morris pointed out the ODOT cameras facing east and west at the interchange are
up and available for viewing.
Councilor Ellsworth thanked Horst for his service to the City.
Mayor Figley expressed her appreciation to the Class of 2013.
Councilor McCallum stated that the Mayor's Prayer Breakfast was outstanding.
Council Lonergan concurred with Councilor McCallum.
1:56 ADJOURNMENT
McCallum/Lonergan.... meeting be adjourned. The motion passed unani
The meeting adjourned at 9:09 pm.
t A
n
ATTEST.
eather Pierson, City Recorder
City of Woodburn, Oregon
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