06/24/13 AgendaCITY OF WOODBURN
NT, COUNCI MAYOR
VACANT, COUNCILOR WARD I
LISA ELLSWORTH, COUNCILOR WARD It
CITY COUNCIL AGENDA
PETER JAMESC O X, COUNCILOR WARD III
.LAMES C%, COUNCILOR WARD IV
FRANK LONERGAN, COUNCILOR WARD V
JUNE 24, 2018 - 7:00 P.M.
ERIC MORRIS, COUNCILOR WARD VI
CITY HALL COUNCIL CHAMBERS -270 MONTGOMERY STREET
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements
A. In observance of Independence Day, City Hall offices, the
Library and the Aquatic Center will be closed Thursday, July 4,
2013.
B. Please join us as we celebrate Independence Day at
Centennial Park on July 4 from 6:00 — 11:00 pm. The annual
celebration will include a variety of vendors, kids games and
activities, live entertainment, and of course fireworks at 10:00
pm. A special thanks to Wave Broadband for their generous
sponsorship of this event.
Appointments
None.
4. COMMUNITY /GOVERNMENT ORGANIZATIONS
None.
5. PROCLAMATIONS /PRESENTATIONS
Proclamations
None.
Presentations
None.
6. COMMUNICATIONS
None.
* *Xass5 mtesrsetes DISPO Mies rasa aQutivas ressonas Que no xasian IneT,es, memo acuesoo.
Comwfigxese as (503) 980-2q85.**
June 24, 2013 Council Agenda Page i
7. BUSINESS FROM THE PUBLIC -This allows the public to introduce items for
Council consideration not already scheduled on the agenda.
8. CONSENT AGENDA - Items listed on the consent agenda are considered
routine and may be adopted by one motion. Any item may be removed
for discussion at the request of a Council member.
A. Woodburn City Council minutes of June 10, 2013
Recommended Action Approve the minutes.
B. Woodburn Recreation and Park Board minutes of May 14, 2013 5
Recommended Action: Accept the minutes.
C. Crime Statistics through May 2013
Recommended Action: Receive the report
9. TABLED BUSINESS
None.
10. PUBLIC HEARINGS
A. Update of the Woodburn Development Ordinance, Legislative 13
Amendment 2012 -01 Continued
11. GENERAL BUSINESS - Members of the public wishing to comment on items of
general business must complete and submit a speaker's card to the City
Recorder prior to commencing this portion of the Council's agenda.
Comment time may be limited by Mayoral prerogative.
A. Council Bill No. 2934 - A Resolution Authorizing Execution of a 15
Police Mobile Data System Agreement Between the City of
Woodburn and the City of Stayton
Recommended Action: Pass the resolution entering into a new
ORS 190 agreement with the City of Stayton to provide police
mobile data system services.
B. Award of Construction Contract for Tree Removal and Fence 25
Installation East of the 1 -5 Interchange Project
Recommended Action: That the City Council, acting as the
Local Contract Review Board, award the construction contract
for the Tree Removal & Fence Installation East of 1 -5 Interchange
Project to R &R Tree Service in the amount of $72,255.
June 24, 2013 Council Agenda Page ii
C. Award of Construction Contract for the Tree Removal and 27
Temporary fence Installation West of 1 -5 Interchange Project
Recommended Action That the City Council, acting as the
Local Contract Review Board, award the construction contract
for the Tree Removal & Temporary Fence Installation West of 1 -5
Interchange Project to R &R Tree Service in the amount of
$43,878.
12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These
are Planning Commission or Administrative Land Use actions that may be
called up by the City Council.
None.
13. CITY ADMINISTRATOR'S REPORT
14. MAYOR AND COUNCIL REPORTS
15. ADJOURNMENT
June 24, 2013 Council Agenda Page iii
COUNCIL MEETING MINUTES
JUNE 10, 2013
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, JUNE 10, 2013
The meeting convened at 7:12 p.m. with Mayor Figley presiding.
0:00
ROLL CALL
Mayor Figley
Present
Councilor Cox
Present
Councilor Lonergan
Present
Councilor McCallum
Present
Councilor Morris
Present
Councilor Raustein
Absent
Councilor Ellsworth
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Finance Director
Shearer, Economic and Development Director Hendryx, Public Works Director Brown,
Police Chief Russell, Police Captain Alexander, Human Resources Director Hereford,
Community Services Director Row, Budget and Finance Analyst Head, Recreation
Services Manager Spence, Communications Coordinator Horton, City Recorder Pierson
Ward 1 Vacancy — Mayor Figley thanked Horst Raustein for his Service to the City of
Woodburn. Cox/McCallum.... accept the resignation of Councilor Horst Raustein, declare
Ward 1 City Council position open. Motion passed unanim ously. Mayor Figley announced
that applications will be received until June 28 at 5:00 pm.
0:09 COMMUNITY /GOVERNMENT ORGANIZATIONS
Chamber of Commerce —Ruby Wolfer, Woodburn Area Tourism Coordinator, updated the
City Council on the Fiesta Mexicana.
Woodburn School District — Councilor Morris stated that the high school graduation had a
good turnout of public officials and thanked the Mayor for attending.
0a3 PRESENTATIONS
Patty Milne and Allison Kelly from Marion County presented a plaque to Chief Russell and
the Woodburn Police Department for their contribution to the DrugSafe project.
Alan Fox and Shane Ottosen from ODOT provided an update and project overview on the I-
5 Interchange Project and mentioned that the groundbreaking ceremony will take place on
July 2 vd .
0:56 CONSENT AGENDA
A. Woodburn City Council minutes of May 13, 2013,
B. Woodburn Planning Commission minutes of March 28, 2013,
C. Off - Premise Sales- Change of Ownership.
McCallum/Lonergan... adopt the Consent Agenda. The motion passed unanimously.
Page 1 - Council Meeting Minutes, June 10, 2013
COUNCIL MEETING MINUTES
JUNE 10, 2013
0:57 PUBLIC HEARINGS
A. Public Hearing to consider the City's Election and Qualification to Receive the State
Shared Revenue. Mayor Figley declared the hearing open at 8:10 pm for the purpose of
hearing public input on the City's election to receive State Shared Revenue. Finance
Director Shearer provided a staff report. No members of the public wished to speak in
either support or opposition of the acceptance of State Shared Revenue. Mayor Figley
declared the hearing closed at 8:11 pm.
B. A Public Hearing to consider the City of Woodburn's 2013 -14 Budget. Mayor Figley
declared the hearing open at 8:11 pm for the purpose of hearing public input on the
City's 2013 -14 Budget. City Administrator Derickson provided a staff report. No
members of the public wished to speak in either support or opposition of the acceptance
of the 2013 -14 Budget. Mayor Figley declared the hearing closed at 8:13 pm. Councilor
Cox questioned why the budget does not reflect the fact that the City is looking to
contract out six of the City's permanent positions and stated that he is against this
proposal and that the budget needs to reflect what the City is planning on doing.
C. A Public Hearing to consider the Portland General Electric Franchise. Mayor Figley
declared the hearing open at 8:17 pm for the purpose of hearing public input on the
City's 2013 -14 Budget. City Administrator Derickson provided a staff report. Wendy
Buck from Portland General Electric spoke in favor of the new franchise agreement.
Colin Brown, 1790 Woodland Ave, asked if the City has ever done a rate comparison
with other companies to get lower rates to make sure this is a competitive bid. City
Administrator Derickson said that is done at the Public Utility Commission and not the
City of Woodburn. Wendy Buck answered that they are regulated by the Public Utility
Commission and the rates are set there and the companies have designated service areas.
City Administrator Derickson explained that a franchise fee is charged to PGE for the
use of the City's right -of -way. Mayor Figley declared the hearing closed at 8:25 pm.
D. A Public Hearing to consider the update of the Woodburn Development Ordinance,
Legislative Amendment 2012 -01. Mayor Figley declared the continuation of the hearing
open at 8:25 pm for the purpose of continuing the public hearing to input on the
proposed revision to the Woodburn Development Ordinance. Economic and
Development Director Hendryx continued the presentation of the proposed changes.
Staff recommended that the hearing be continued to the June 24, 2013 meeting.
McCallum/Cox... continue the public hearing to hearing to June 24, 2013- Motion
passed unanimously_
1:16 COUNCIL BILL NO. 2929 — AN ORDINANCE GRANTING PORTLAND
GENERAL ELECTRIC COMPANY, AN OREGON CORPORATION, A
NONEXCLUSIVE FRANCHISE FOR TEN YEARS TO OPERATE AN ELECTRIC
LIGHT AND POWER SYSTEM WITHIN THE CORPORATE LIMITS OF THE
CITY OF WOODBURN, FIXING THE TERMS AND CONDITIONS OF SAID
FRANCHISE; PROVIDING AN EFFECTIVE DATE; REPEALING ORDINANCE
2328; AND DECLARING AN EMERGENCY McCallum introduced Council Bill 2929.
Recorder Pierson read the two readings of the bill by title only since there were no
Page 2 - Council Meeting Minutes, June 10, 2013
2
COUNCIL MEETING MINUTES
JUNE 10, 2013
objections from the Council. On roll call vote for final passage, the bill passed
unanimously. Mayor Figley declared Council Bill No. 2929 duly passed.
118
EFFECTIVE WITH THE 2013 -2014 FISCAL YEAR AND EXPIRING AT THE END
McCallum introduced Council Bill 2930. Recorder Pierson read the two readings of the bill
by title only since there were no objections from the Council. On roll call vote for final
passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2930 duly
passed.
1.19
IMPROVEMENT PLAN McCallum introduced Council Bill 2931. City Recorder Pierson
read the bill by title only since there were no objections from the Council. Councilor Cox
made a motion to amend the budget to reflect the predicted savings the City would see by
contracting out the six permanent positions in Public Works. Councilor Ellsworth asked for
clarification on his motion and said she would be in favor of postponing the vote on the
budget until they have more information on the contracting out of services. Councilor Cox
stated that he is opposed to contracting out and that a budget should be based upon what is
predicted to happen. Mayor Figley stated that she is uncomfortable holding the budget
hostage on this one thing.
Cox/Ellsworth... postpone the vote on the resolution adopting the Fiscal Year 2013 -2014
Budget; making budget appropriations; categorizing taxes and adopting the fiscal year 2013-
2014 capital improvement plan until the June 24, 2013 meeting. On Roll call vote the
motion failed 2 -3 with Councilors Morris, Lonergan and McCallum voting nay. On roll call
vote for final passage, the bill passed 3 -2 with Councilors Cox and Ellsworth voting nay.
Mayor Figley declared Council Bill No. 2931 duly passed.
1:31 COUNCIL BILL NO. 2932 - A RESOLUTION DECLARING THE CITY OF
WOODBURN'S ELECTION TO RECEIVE STATE REVENUE SHARING
McCallum introduced Council Bill 2932. City Recorder Pierson read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Figley declared Council Bill No. 2932 duly passed.
1:33 COUNCIL BILL NO. 2933 - A RESOLUTION CERTIFYING SERVICES FOR
STATE REVENUE SHARING
McCallum introduced Council Bill 2933. City Recorder Pierson read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Figley declared Council Bill No. 2933 duly passed.
1:33 TEEN CENTER AGREEMENT
Tim Sinatra and Allison Weaver, of the Boys and Girls Club, provided the Boys and Girls
Club annual report. Lonergan/Ellsworth ... authorize the City Administrator to enter into a
Page 3 - Council Meeting Minutes, June 10, 2013
COUNCIL MEETING MINUTES
JUNE 10, 2013
management agreement with the Boys and Girls Club of Salem, Marion, and Polk Counties.
The motion passed unanimously.
1:47 TRANSIT VEHICLE MAINTENANCE AND REPAIR ACCEPTANCE OF
PROPOSAL Lonergan /Morris... accept the proposal of Woodburn Auto Repair, Inc. for
transit vehicle maintenance and repair services. Community Services Director Row
provided a staff report. Councilor Cox asked if any employees would be laid off and
Director Row answered no. On roll call vote the motion passed unanimously.
1:53 APPROVAL FOR SUBMISSION OF A TRANSPORTATION AND GROWTH
MANAGEMENT (TGM) GRANT APPLICATION TO UPDATE THE WOODBURN
TRANSPORTATION SYSTEM PLAN
Lonergan/McCallum ... provide approval and support of an application for a
Transportation and Growth Management (TGM) grant application for updating the
Woodburn Transportation System Plan (TSP). The motion passed unanimously.
1:54 ELANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
A. Planning Commission approval of Planning cases DR 2013 -02 and PLA 2013 -01,
located at 2601 Newberg Highway (Kentucky Fried Chicken)
B. Planning Director approval of PAR 2013 -02 and EXCP 2013 -02, located at 705
Garfield Street (Matveev partition)
Council declined to call these items up for review.
CITY ADMINISTRATOR'S REPORT
The City Administrator had nothing to report.
1-55 MAYOR AND COUNCIL REPORTS
Councilor Morris pointed out the ODOT cameras facing east and west at the interchange are
up and available for viewing.
Councilor Ellsworth thanked Horst for his service to the City.
Mayor Figley expressed her appreciation to the Class of 2013.
Councilor McCallum stated that the Mayor's Prayer Breakfast was outstanding.
Council Lonergan concurred with Councilor McCallum.
1:56 ADJOURNMENT
McCallum/Lonergan.... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:09 pm.
APPROVED
KATHRYN FIGLEY. MAYOR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 4 - Council Meeting Minutes, June 10, 2013
4
City of Woodburn
Recreation and Park Board Minutes
May 14, 2013 • 5:30 p.m. WOODBURN
1. CALL TO ORDER
The meeting and was called to order at 5:30 p.m_
2. ROLL CALL
Position I Vacant, Member (12/13)
Position II (Student) Sofie Velasquez (12/13) Present
Position III Joseph Nicoletti, Board Secretary (12/13) Absent
Position IV Rosetta Wangerin, Board Chair (12/13) Present
Position V Bruce Thomas, Member (12/13) Present
Position VI Ardis Knauf (12/16) Present
Position VII Gevin Gregory (12/16) Present
3. APPROVAL OF MINUTES
The minutes from the March 12, 2013 meeting were approved unanimously (Thomas/
Knauf). The minutes from the April 9, 2013 meeting were approved unanimously
(Thomas / Gregory).
4. BUSINESS FROM AUDIENCE
None
5. NEW BUSINESS
Ford Leadership Program Presentation
Members of the Ford Family Foundation's Institute Leadership Cohort 11 program
presented their upcoming project to the Board. The project will involve the
installation of outdoor exercise equipment stations around the pathways at Centennial
Park. The group is working in collaboration with Recreation & Parks staff and is
seeking partnerships with the Woodburn Rotary Club and other community
organizations. They indicated that they plan to have the project completed by January
2014. Evan Thomas, a member of the Woodburn Rotary Club, spoke in support of
the project and of the Club's commitment to provide financial and other support.
The Board unanimously approved a motion of support for the project (Thomas/
Knauf).
Annual Park Tour
Members decided to hold the annual park tour at 5:00 PM on June 14, 2013
6. OLD BUSINESS
Centennial Park Traffic Counts
Page 1 of 4
5
City of Woodburn
Recreation and Park Board Minutes
May 14, 2013 • 5:30 p.m. WOODBURjv
Jim Presented the Board with traffic count data from the week of April 22 -29, 2013.
Total traffic into the park was 2,214 for the week. That compares to 403 during the
week of January 22 -30, 2013 and 1,291 during the week of October 15 -22, 2012.
DIVISION REPORTS
Aquatics — Kristin Wierenga
Finance Review
• April was a great month for us = 50% cost recovery.
• Every month for the last 12 months, our revenue has beaten the previous year's
revenue.
o YTD = 44% cost recovery
Upcoming Events
• Lifeguard class this week with 9 signed up
• Summer all staff training June 2 nd & 8 th
o Website has all summer programs updated —including day camps at WAC
Summer kick off week June 17 -21
• $5 Swim lesson week
• Buy 2 swim lessons, get the Y 50% off (within one family)
• 20% off monthly EFT memberships
• Free fitness classes during that week (Mon -Fri)
o All fall events /programs in registration system (fall programs on website very
soon!)
Marketing
• Radio partnership with 98.7 & 95.5 —On air ads, on air giveaways, FB enter to
win, etc.
• FB campaign started last month (3.5 weeks ago) & has been very successful
425 new page likes
Almost 11,000 impressions
Generating new revenue for us & lifeguard recruits, etc.
Other
New porch lights are installed and look greatibright
Reminder Kristin on maternity leave July — September (Jim/Stu to provide
updates)
o New kiosk at front desk
Page 2 of 4
1.9
City of Woodburn .�
Recreation and Park Board Minutes
May 14, 2013 • 5:30 p.m. WOODBL RN
o For month of April, monthly membership revenue was 44% of total membership
revenue
Recreation
Youth Sports - T -Ball and Kidz Love Soccer continue until mid -late May
Community Ed Classes - Kids in the Kitchen Classes have already reached capacity for the
space at the Library. Currently working on a possible partnership with the Woodburn Health
Center to use their training kitchen.
Pitch, Hit & Run - On May 4th we hosted MLB Pitch, Hit, & Run, a free skills competition
where the participants have the opportunity to compete in four levels and ultimately travel to
the National Finals at the MLB All Star Game. There were 16 participants.
YAB - The Youth Advisory Board continues to do a fundraiser called `Senior Service'
targeting senior citizens in need of odd jobs being done around the house. Appointments can
be made by calling Esme Rios, AmeriCorps volunteer at 503- 982 -5239. Donations are
accepted for the YAB Scholarship Fund.
Out & About - Since the last Park Board meeting the summer Out & About has been
published and upgraded to a thick glossy paper. We have received very positive feedback on
the publication.
Summer - We are gearing up for summer
• Summer Day Camp (June 17 — August 16)
• GREAT (Gang Resistance Education & Training) in cooperation with
WPD (June 17 — June 21)
• Safety Camp (July 29 — August 1)
Men's Basketball Tournament (June 28 — 30)
Kidz Love Soccer Classes (2 sessions June — August)
• Summer Tennis Camp and Tennis Lessons
Photography, career, and gardening classes
Active Adult Trips & Tours
Parks and Facilities — Jim Row
Jim briefly discussed the status of the Legion Park Playground Project, which is
scheduled for completion on May 21. There was also a brief discussion about the Legion
Park project that the department recently submitted a grant application for.
Page 3 of 4
7
City of Woodburn
Recreation and Park Board Minutes
May 14, 2013 • 5:30 p.m.
8. FUTURE BOARD BUSINESS
9. BOARD COMMENTS
10. ADJOURNMENT
The meeting adjourned at 6:35 PM
Joseph Nicoletti, Board Secretary
Jim Row, Community Services Director
Date
Page 4 of 4
91
6/17/2013 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
JANUARY THRU DECEMBER 2013
vcro�er�nu ITotal an Feb Mal' — W — )r MaV
AGGRAVATED ASSAULT
19
3 6
NIMAL CRUELTY
O
1
NIMAL ORDINANCES
ul
?
3 �I
Page 1 of 2 9
6/17/2013 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
JANUARY THRU DECEMBER 2013
Total
an
Feb
Mar
r
Ma
SEX CRIME - CONTRIBUTE TO SEX DELINQUENCY
2
1.
1
0
SEX CRIME - MOLEST (PHYSICAL)
1
5
0
SEX CRIME - NON FORCE SODOMY
2
1
0
1
0
SEX CRIME - NON -FORCE RAPE
1
0
0,
1
0
SEX CRIME - PORNOGRAPHY /OBSCENE MATERIAL
1
0
1
0
STALKER
1
0
0
2
0
TOLENPROPERTY - RECEIVING,BUYING,POSSESSING
1
4
5
1,
0
0
SUICI DE
1
0
1.
HEFT - BICYCLE
101
1
3
3
HEFT - BUILDI
2
4
5
3
5
HEFT - FROM MOTOR VEHICLE
51
2
7
11'
S'
8
HEFT - MOTOR VEHICLE PARTS /ACCESSORIES
3
1'
01
11
0
HEFT -OTHER
7
13
1
16
9
16
THEFT - PICKPOCKET
2
1
0.
HEFT -PURSE SNATCH
0
Z
4
1
1'
HEFT - SHOPLIFT
10
24
2
161
221
18
TRAFFIC ORDINANCES
1
1:
0
RAFFIC VIOLATIONS
69
13
2
1
16
RESPASS
2
5
3
UNAUTHORIZED ENTRY INTO MOTOR VEHICLE
18
1
2'
4
ANDALISM
86
21
2
13
22
V EHICLE RECOVERD FOR OTHER AGENCY
1
1
0
1
WARRANT ARREST FOR OUR AGENCY
5
1
1
14
EAPON -CARRY CONCEALED
0
0
0
1
1'
W EAPON - EX FELON IN POSSESSION
Z
01
0
0
0
2
EAPON- POSSESS ILLEGAL
0
0
ILLFUL MURDER
11
01
01
11
q
0
Total I
Jan
Feb
Mar
A r
Ma
2013 Total 11,332
32
26
26§
17
30
2012 Total 1 980 24 24 233 264
2011 Total 86f 2021 184 22 253
1400
13W
1000
800
800
400
zoa
Offenses / Year
Page 2 of 2 10
2011 2012 2013
YEAR
6/17/2013 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
JANUARY THRU DECEMBER 2013
CHARGE DESCRIPTION
GGRAVATED ASSAULT
ANIMAL CRUELTY
Total
an
Feb
Mar 'A
r
Ma
1
1
1
0
2
0
1
1
NIMAL ORDINANCES
4
0,
1
3
0
'ASSAULT SIMPLE
TTEMPTED MURDER
46
11
0
11
7
0
7
10'
0
BOMB THREAT
3
3
0'
BURGLARY - BUSINESS
BURGLARY - RESIDENCE
0
1
1
0
01
1
0
1,
1
HILD NEGLECT
8
1
3
RIME DAMAGE -NO VANDALISM OR ARSON
5
1
0
2
0
CURFEW
2
0
USTODY - DETOX
2
0
0
0
USTODY - MENTAL
15
1
2
DISORDERLY CONDUCT
DRIVING UNDER INFLUENCE
DRUG LAW VIOLATIONS
28
6
84
8
9
2
1
4
23
1
1
9
13
2
DRUG PARAPHERNALIA
1
1
0
DWS /REVOKED - FELONY
1
0
0
1 1
DWS /REVOKED- MISDEMEANOR
14
6
0
3
ELUDE
EMBEZZLEMENT
5
1
0
1
0
1
0
0
1!,
ESCAPE FROM YOUR CUSTODY
t
0
1
0
FAIL TO DISPLAY OPERATORS LICENSE
9
2
1
0
1
FORCIBLE RAPE
1
0
0
1
FORGERY /COUNTERFEITING
1
1
0
1
_
FRAUD - ACCOUNT CLOSED CHECK
1'
0
0
1
0
FRAUD - BY DECEPTION /FALSE PRETENSES
FRAUD - CREDIT CARD /AUTOMATIC TELLER MACHINE
FRAUD - IMPERSONATION
2
1
0
0
1
0
1
0
0
0
1
0
0
FRAUD -OTHER
8
Ul
0
FUGITIVE ARREST FOR ANOTHER AGENCY
75
2
11
14
10
1
FURNISHING
0
0
0
2
ARBAGE LITTERING
0
HIT AND RUN FELONY
1
0
0
0
1
HIT AND RUN - MISDEMEANOR
0
1
DENTITY THEFT
0
1
4
NTIMIDATION /OTHER CRIMINAL THREAT
12
11
11
1
6
MINOR IN POSSESSION
15
0
0
MOTOR VEHICLE THEFT
0
0
0
THEIR
2
10
7
PROPERTY RECOVER FOR OTHER AGENCY
3
0
Q
01
0
PROSTITUTION - ENGAGE IN
O7-0F_01
RECKLESS DRIVING
3
1
0
RECKLESSLY ENDANDERING
7
0
0
1
6
RESTRAINING ORDER VIOLATION
4
1
ROBBERY - BUSINESS
5
1,
0
2
1
1
ROBBERY - CONV.STORE
0 0
0
3
ROBBERY -OTH
iRUNAWAY
EX CRIME - CONTRIBUTE TO SEX DELINQUENCY
SEX CRIME - MOLEST (PHYSICAL)
SEX CRIME - NON FORCE SODOMY
3
1
1
0 1
0
1,
0 0
0 1
2
1;
1
0
0
2!
1
1, 0
'SEX CRIME - NON -FORCE RAPE
ill
0
1
TA LKER
11
0
01
0
1
Page 1 of 2
11
6/17/2013 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
JANUARY THRU DECEMBER 2013
TOLEN PROPERTY - RECEIVING,BUYING,POSSESSIN
HEFT - BUILDING
Total
7;
an
2
2
Feb
1
Mar
2
1
r
1
Ma
HEFT - OTHER
15
3
1'
1;
6
HEFT - PURSE SNATCH
2.
2
0-
0
HEFT - SHOPLIFT
S
2 1
19
11
20
1
RAFFIC VIOLATIONS
42
3
1
9
RESPASS
28
5
ANDALISM
4
1
1
01
3
EHICLE RECOVERD FOR OTHER AGENCY
2
ARRANT ARREST FOR OUR AGENCY
54
12
15
8
1
WEAPON - CARRY CONCEALED
0
0
1
1
EAPON - EX FELON IN POSSESSION
4
1
1'
EAPON - POSSESS ILLEGAL
1
1
0
Jan
Feb
Mar
A r Ma
2013 Total
8011
1881
16
13
961 217
2012 Total
j 67
16
16S
99
117
141
2011 Total
85
1561
9
1S5
20
20
1000
Boo
N 604
N
d
Q 400
200
0
Arrests / Year
Page 2 of 2
12
2011 - 2012 2013
Year
WO N 1' G9W&
n. , ,..,ed I
June 24, 2013
TO: Honorable Mayor and City Council through City Administrator
FROM: Jim Hendryx, Director of Economic & Development Services
SUBJECT: Update of the Woodburn Development Ordinance, Legislative
Amendment 2012 -01
RECOMMENDATION
Resume the public hearing on the proposed revision. Adopt Legislative
Amendment 2012 -01 and instruct staff to prepare an Ordinance to enact the
Council's decision. Alternatively, continue the public hearing to a date certain
and instruct staff to return with further revisions.
BACKGROUND
Legislative Amendment 2012 -01 (LA 2012 -01) completes the ordinance rewrite
begun three and a half years ago, revising the following: Section 1 (Definitions),
Section 2 (Land Use and Specific Use Standards), Section 3 (Development
Guidelines and Standards) and Section 5 (Application Requirements).
The Council opened the public hearing at its May 13Th meeting, heard a staff
presentation, requested additional information and input on street
cross - sections, and continued the hearing to the June l Oth meeting. At that
time, the Council received testimony from the Fire District regarding the "skinny
street" design. The public hearing was then continued to this meeting.
DISCUSSION:
Background information, including proposed text, was provided in advance of
the public hearings on LA 2012 -01 and is not attached to this Agenda Item.
These materials are also available on the City's webpage and are available at
the Economic and Development Services Department.
The City Council has the opportunity to continue the public hearing and
discussions on the proposed rewrite of the WDO, initially opened on May 13th.
Agenda Item Review: City Administrator _x_ City Attorney _x_ Finance _x_
13
Honorable Mayor and City Council
June 24, 2013
Page 2
Council may conclude discussions on LA 2012 -01 and direct that ordinances be
prepared, or continue the public hearing to a date certain.
FINANCIAL IMPACT
This decision is anticipated to have a mixed public sector financial impact.
Costs of implementing the ordinance revision may slightly increase. The greater
effect will be on the private sector, where clarity and flexibility of regulation are
anticipated to stimulate private investment and development. Increased
development may slightly increase City revenues.
14
WOO DBUB �� 1
In....... red I.Sll
June 24, 2013
TO: Mayor and City Council through City Administrator
FROM: Scott D. Russell, Chief of Police
SUBJECT: ORS 190 Agreement with City of Stayton for a Police Mobile Data
System
RECOMMENDATION
Recommendation: Pass the resolution entering into a new ORS 190 agreement
with the City of Stayton to provide police mobile data system services.
BACKGROUND
The Woodburn Police Department operates a multi -user mobile data system,
which allows simultaneous access by more than one agency. The Woodburn
Police Department has offered this system to our partner agencies in Marion
County for several years. The sharing of our system provides the following
benefits:
-City of Woodburn can recoup a portion of the cost of annual maintenance
-Quality mobile data system to other cities at a reduced cost
-improve police operations through the sharing of records and information
DISCUSSION
Currently, Hubbard, Silverton, and Mt. Angel Police Departments
participate in the mobile data system. With the completion of the METCOM 911
agreement The City of Stayton Police Department now wishes to connect
Mobile Computer Terminals to our system. These mobile terminals will allow
Stayton officers to communicate with other officers on the network and allow
records checks in their vehicles. This is the next step towards a completely
integrated solution for Stayton, and follows the steps that Woodburn is already
taking. The charges to Stayton are due to the use of software licenses already
purchased by the city of Woodburn, staff support, and charges for Standard
Software Maintenance agreements.
Agenda Item Review: City Administrator City Attorney Finance
15
Mayor and City Council
June 24, 2013
Page 2
FINANCIAL IMPACT
City of Stayton will be paying for all costs associated with their implementation
of the system and will contribute to the annual system maintenance costs in
accordance with Appendix "A" of the agreement. Existing costs are already
accounted for within the budget of the Police and Information Services
Departments.
16
COUNCIL BILL NO. 2934
RESOLUTION NO. 2033
A RESOLUTION AUTHORIZING EXECUTION OF A POLICE MOBILE DATA SYSTEM
AGREEMENT BETWEEN THE CITY OF WOODBURN AND THE CITY OF STAYTON
WHEREAS, it is mutually beneficial for public agencies to supplement,
coordinate, and support one another; and
WHEREAS, the community welfare is best preserved through such
supplemental support; and
WHEREAS, Oregon Revised Statutes, Chapter 190 authorizes
intergovernmental agreements for cooperation services; and
WHEREAS, the City of Woodburn previously executed agreements with the
Cities of Silverton, Mt. Angel, and Hubbard to provide a Mobile Data System;
and
WHEREAS, the City of Woodburn and the City of Stayton desire to enter into an
identical agreement for the mutual benefit of both agencies; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The Mayor is authorized to sign the Mobile Data System
Agreement between the City of Woodburn and the City of Stayton, a copy of
which is affixed hereto as Attachment "A" and, by this reference, incorporated
herein.
Approved as to Form:
City Attorney Date
/M71ZWa
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
Kathryn Figley, Mayor
Will
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2 - COUNCIL BILL NO.
RESOLUTION NO.
18
Attachment "A"
Page 1 of 6
Agreement
Mobile Data System
This agreement amendment is made to engage the services of the City of Woodburn to provide a
Mobile Data System to the City of Stayton; and is made under the authority and in consideration
of the provisions of ORS 190.003 to 190.110.
In consideration of mutual benefits and obligations herein set forth, the parties agree as follows:
Scope of Services
City of Woodburn shall maintain a police Mobile Data System for the City of
Stayton. The system shall provide a user generated law enforcement mobile data
system and provide Stayton Police Department message switching to the Oregon
Law Enforcement Data System (LEDS).
2. City of Stayton shall provide and maintain desk top computers, printers,
controllers, mobile data computers, all required desktop and mobile software, all
telecommunication lines and related equipment, and any other equipment for
access to the Mobile Data System. All ownership rights to said equipment shall
remain with the City of Stayton.
3. In addition to any standard data processing services agreed to in any other
agreement between the parties the following standard data processing services
shall be provided:
1.3.1 Full time (24 hour, 7 days a week) operation and support for RS6000
computer and software, and maintenance of backup and archival data
storage media according to Woodburn Police Department standard
procedures, and access to CAD and LEDS message switching facilities; all
of which is subject to reasonable downtime for routine maintenance,
support, and emergency repairs.
1.3.2. Current manuals and other necessary documentation, protocols, and
procedures will be provided.
1.33". City of Woodburn upon request, but no more than once a quarter, meet
with City of Stayton and participate in a Mobile Data user group.
1.4 Ownership of all records information entered into the system by Stayton Police
Department shall remain with Stayton Police Department.
2. Fees and Charges
Mobile Data Agreement Page 1 of 5
19
Attachment "A"
Page 2 of 6
2.1 Fees and charges for the police Mobile Data System shall be based on a
per unit pricing model. Fees and charges are reflected in Addendum "A"
of this agreement
2.2 The City of Stayton will be offered new Mobile Data System modules as
they become available and agreed to be purchased by the City of
Woodburn. Fees and charges for the new modules will be based on the
current users per unit pricing model. Unless otherwise agreed upon, new
modules shall be paid within 45 days after delivery of the software.
2.4 If the parties do not agree as to the need for a new Mobile Data System
module(s) the City of Stayton may elect to purchase the Mobile Data
System module(s) for it's own use as long as the module(s) has no
detrimental effect on the operation of the overall Mobile Data System. The
City of Woodburn shall have no responsibility or obligation with respect
to the purchase of this module(s).
2.4 Fees and charges for future years shall be based on actual cost using the
per unit pricing model.
Billing and Payment
3.1 The annual charges and fees shall be due in equal quarterly installments
commencing January 1, 2013.
12 Fees and charges for new records management modules shall be due 30
days after installation is completed.
4. Security
4.1 City of Woodburn shall provide adequate system and data security for
police Mobile Data Systems in accordance with requirements of Oregon
Law Enforcement Data System (LEDS) and the U.S. Department of
Justice National Crime Information Center (NCIC).
4.2 City of Woodburn shall have no responsibility or obligation with respect
to access to the Stayton Mobile Data System through individual members
of Stayton Police except to allow access to the Mobile Data System only
upon use of passwords and procedures adopted in accordance with
provisions of 4.1.
43 City of Woodburn shall have no responsibility or obligation to verify the
identity or authority of any person using the Stayton Mobile Data System
who has used appropriate passwords and procedures to gain access to the
Mobile Data Agreement Page 2 of 5
20
Attachment "A"
Page 3 of 6
system.
4.4 Stayton Police Department shall be exclusively responsible for the
protection and security of terminal equipment located in their facility or
vehicles.
5. Limitations of Liability
5.1 City of Woodburn assumes no liability for the accuracy of any data
entered by Stayton Police Department in the Mobile Data System, nor
errors in data transmission over an internet system or telephone lines. City
of Woodburn represents and warrants only that it will use its best efforts to
maintain a database of information exactly as entered, modified, or deleted
by those data entry signals which reach its modem.
5.2 City of Woodburn shall require City of Stayton, as a condition of
participation in the Mobile Data System, to execute and deliver to City of
Woodburn an indemnity agreement satisfactory to City of Woodburn. The
agreement shall indemnify, defend, and save harmless the City of
Woodburn, its officers, employees, and agents from and against any claim
or demand arising out of or in connection with any act, error or omission
of any person for those acts such user may be responsible under ORS
30.265, or out of connection with such user's use of the Mobile Data
System and caused by any condition or circumstance for which liability is
expressly disclaimed or limited by City of Woodburn under any provision
of this agreement, to the extent of such disclaimer or limitation. City of
Woodburn's sole remedy of City of Stayton's failure, for any reason, to
require any indemnity agreement as required under this section shall be to
refuse or discontinue service to City of Stayton.
5.3 City of Woodburn agrees, to the extent it may under the Constitution and
laws of Oregon, to indemnify, defend, and save City of Stayton harmless
from any and all claims arising out of the acts, errors or omissions of City
of Woodburn or those for whose acts may be held liable under ORS
30.265, save and except any claim for which City of Woodburn has
expressly disclaimed or limited its liability hereunder, to the extent of such
disclaimer or limitation; and further provided that with respect to any
single claim or occurrence, City of Woodburn liability arising out of
contribution or indemnity shall not exceed the limits provided by ORS
30.270, if applicable to the asserted claim.
6. Terms and Termination
6.1 This agreement shall be effective upon execution hereof on behalf of both
parties, and shall continue until terminated as provided in 6.2.
Mobile Data Agreement Page 3 of 5
21
Attachment "A"
Page 4 of 6
6.2 This agreement may be terminated by City of Stayton upon written notice
given not later than March 1 of each year.
6.3 Notwithstanding the giving of notice of termination as provided in 6.2,
City of Stayton shall remain obligated with respect to any unfulfilled
financial obligation which accrued hereunder prior to the effective date of
such termination.
Communication and Notice
7.1 Any notice in writing required to be given hereunder shall be sufficient if
sent by regular mail or personally delivered to the Chief of Police, City of
Woodburn; and to the Chief of Police, City of Stayton.
7.2 Each party shall designate, and may change from time to time, a
representative for communication, negotiations, and general liaison with
the other concerning the content, future, and administration of this
Agreement. No such designated representative shall be held an agent or
attorney -in -fact having authority to bind either party.
Attorney Fees
8.1 In the event it is necessary for either party to bring an action in the courts
of the State of Oregon to enforce any rights under this Agreement, the
non - prevailing party shall pay to the prevailing party its reasonable
attorney fees at trial or on appeal in a sum determined by the court.
9. Amendments
9.1 This Agreement represents the complete and integrated agreement
between the parties with respect to the subject matter hereof, and may be
amended only by written amendment executed by both parties. As such,
this Agreement cancels and supersedes all prior written and oral
agreements, representations, negotiations, and communications between
the parties and their representatives with respect to the subject matter
hereof.
IN WITNESS WHEREOF the parties have caused the Agreement to be executed on
Mobile Data Agreement Page 4 of 5
22
Attachment "A"
Page 5 of 6
behalf by their duly authorized representatives as of the dates set forth below.
City of Woodburn
Title:
Date:
Reviewed As To Form:
N. Robert Shields, City Attorney
Mobile Data Agreement Page 5 of 5
Stayton
City of
Title:
iCT a
Date:
,S /,2c t3
Form:
Reviewed As To
,City
Attorney
23
Appendix "A"
Slayton Police Department
A
Qty Description
1.00 NW Law Pnforcement Records Workstations
1.00 Mobile Client Software (8 Units)
1.00 Virtual Machine Operating System (Woodburn)
1.00 VM Microsoft Office Suite (Woodburn)
1.00 VM Symantec Anti Virus (Woodburn)
2.00 Virtual Machine Set Up & Installtion (Woodburn hours)
4.00 Software Set -up (Woodburn hours)
24.00 MDT Client Set -up and Configure (Woodburn hours)
12.00 6 months monthly PP Maintenance
Unit Price Line Total
1,200.00 $1,200.00
$11,200.00
300.00
$300.00 In Office Access
200.00
$200.00 In Office Access
65.00
$65.00 In Office Access
63.00
$126.00
63.00
$252.00
63.00
$1,512.00
63.00
$756.00
Total $15,611.00
D
00
W s
3
m m
rn�
0
rn
D
Woo ®N
June 24, 2013
TO: Honorable Mayor and City Council, Acting as the Local Contract
Review Board, through City Administrator
FROM: Dan Brown, Public Works Director
SUBJECT: Award of Construction Contract for Tree Removal and Fence
Installation East of the 1 -5 Interchange Project
RECOMMENDATION
That the City Council, acting as the Local Contract Review Board, award the
construction contract for the Tree Removal & Fence Installation East of 1 -5
Interchange Project to R &R Tree Service in the amount of $72,255.
BACKGROUND
The contract involves the removal of trees and shrubs in newly acquired ODOT
Right -of -Way and Easements, and the installation of temporary fencing for the I-
5 Interchange Project. The project includes the installation of 2,160 LF of 5' high
field fencing, the removal of 3,100 LF of existing fencing, and the removal of
trees & shrubs to the east of the 1 -5 Interchange.
Bids for this project were opened on June 11, 2013. A total of three (3) bids were
received. Two (2) bids were received from responsible, pre - qualified Bidders.
One (1) bid was nonresponsive.
Offers received are as follows:
No:
Name
Amount
1
R &R Tree Service
$72,255.00
2
D &T Excavation
$90,946.39
3
TruGreen LandCare
NR*
Engineer's Estimate
$90,588.10
NR* - Nonresponsive Bids
Agenda Item Review: City Administrator _x_
City Attorney _x_ Finance _x_
25
Honorable Mayor and City Council
June 24, 2013
Page 2
The recommended award is 20% below the Engineer's estimate.
DISCUSSION
The timely removal of trees and shrubs that are in conflict with the upcoming 1 -5
Interchange Project is critical for minimizing delays and enabling a successful
project. The temporary fencing will aid in protecting residential properties from
construction activities.
The contract award is in conformance with public contracting laws of the State
of Oregon as outlined in ORS Chapter 279C and the laws and regulations of the
City of Woodburn, therefore, staff is recommending the contract be awarded.
FINANCIAL IMPACT
The project will be funded using Street SDC (376) funds as identified in the
2013/14 fiscal budget. This expenditure will be credited to the City and reduce
its outstanding contributory obligation to the ODOT Interchange and Transit
Facility Project.
Estimated Project Cost Summary:
• Design and Technical Services
• Construction Contract
• Construction Contingency
• Construction Management & Inspection
Total Estimated Project Cost
Budgeted Project Cost Estimate
$ 10,000.00
$ 72,255.00
$ 10,000.00
$ 15,000.00
$ 107,255.00
$ 117,358.00
26
woo ®N Ag"4.1 •
Inao.y:,areA ivev
June 24, 2013
TO: Honorable Mayor and City Council, Acting as the Local Contract
Review Board, through City Administrator
FROM: Dan Brown, Public Works Director
SUBJECT: Award of Construction Contract for the Tree Removal and
Temporary Fence Installation West of 1 -5 Interchange Project
RECOMMENDATION
That the City Council, acting as the Local Contract Review Board, award the
construction contract for the Tree Removal & Temporary Fence Installation West
of 1 -5 Interchange Project to R &R Tree Service in the amount of $43,878.
BACKGROUND
The contract involves the removal of trees and shrubs in newly acquired ODOT
Right -of -Way and Easements, and the installation of temporary fencing for the I-
5 Interchange Project. The project includes the installation of 1,400 LF of 5' high
field fencing, the removal of 1,550 LF of existing fencing, and the removal of
trees & shrubs to the west of the 1 -5 Interchange.
Bids for this project were opened on June 11, 2013. A total of three (3) bids were
received. Two (2) bids were received from responsible, pre - qualified Bidders.
One (1) bid was nonresponsive.
Offers received are as follows:
No:
Name
Amount
1
R &R Tree Service
$43,878.00
2
D &T Excavation
$48,620.29
3
TruGreen LandCare
NR*
Engineer's Estimate
$48,626.20
Agenda Item Review: City Administrator _x_
City Attorney _x_ Finance _x_
27
Honorable Mayor and City Council
June 24, 2013
Page 2
NR* - Nonresponsive Bids
The recommended award is 10% under the Engineer's estimate.
DISCUSSION
The timely removal of trees and shrubs that are in conflict with the upcoming 1 -5
Interchange Project is critical for minimizing delays and enabling a successful
project. The temporary fencing will aid in protecting residential properties from
construction activities.
The contract award is in conformance with public contracting laws of the State
of Oregon as outlined in ORS Chapter 279C and the laws and regulations of the
City of Woodburn, therefore, staff is recommending the contract be awarded.
FINANCIAL IMPACT
The project will be funded using Street SDC (376) funds as identified in the
2013/14 fiscal budget. This expenditure will be credited to the City and reduce
its outstanding contributory obligation to the ODOT Interchange and Transit
Facility Project.
Estimated Project Cost Summary:
• Design and Technical Services
• Construction Contract
• Construction Contingency
• Construction Management & Inspection
Total Estimated Project Cost
Budgeted Project Cost Estimate
$ 7,000.00
$ 43,878.00
$ 10,000.00
$ 10,000.00
$ 70,878.00
$ 77,626.00
28
Jim Hendryx
From: Roger Midura [roger.midura @gmaiLcom]
Sent: Tuesday, June 11, 2013 5 PM
To: Jim Hendryx
Cc: Terri Frohnmayer; emma @integritysignsoregon.com, Ian Midura
Subject: temporary sign for CG zoned property @ W Hayes St site
Attachments: 2013 W Hayes temp sign.pdf
Hi Jim.
It has been brought to my attention that the City of Woodburn is undergoing major revisions to its Planning
Documents. I would ask the City of Woodburn to grant me an exception to the temporary sign code that states
said signs must be removed after 60 days.
Over my many years in Woodburn, I have noticed any number of commercial
signs advertising vacant commercial sites "for sale" and /or "for lease" remaining on site for months to years.
As you know, I spent over $20,000 in City fees and architectural design expenses in getting my design approved
by the City some time ago. But with the major area congestion the next four to five years due to the I -5
interchange project, my leasing agent argues this site's congestion issues require a more detailed temporary
sign than generic signs that can be easily removed after 60 days.
My intent is to build, own, and lease this structure; but only if the building is 50% pre - leased. It makes no
economic sense to build this quite expensive temporary sign if it must be removed in 60 days.
Local, state, and federal agencies talk about creating "jobs, jobs, jobs." Far more city tax revenue and jobs will
be created with the construction of this commercial building rather than having it remain a grass field until the
I -5 dust settles!
If you support my request, please notify the appropriate city authorities.
Thank you.
-Roger B. Midura