April 13 Workshop minutesCOUNCIL WORKSHOP MEETING
MINUTES
APRIL 13, 2013
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, APRIL 13, 2013.
CONVENED The meeting convened at 8:20 a.m. with Mayor Figley presiding.
ROLL CALL
Mayor
Figley
Present
Councilor
Cox
Present
Councilor
Lonergan
Present
Councilor
McCallum
Present
Councilor
Morris
Present
Councilor
Ellsworth
Present
Councilor
Raustein
Present
Budget Committee Members in Audience: John Reinhardt, Dagmar Kinne and Don
Judson
Staff Present: City Administrator Derickson, City Attorney Shields, Police Chief Russell,
Public Works Director Brown, Economic & Community Development Director
Hendryx, Finance Director Shearer, Budget & Finance Analyst Head, Recorder
Pierson.
PRESENTATION
Mayor Figley thanked the Budget Committee members who were in attendance
Mayor Figley provided a brief overview of the agenda for the workshop which
includes discussing budgetary issues, taking a tour of the city and goals setting.
Administrator Derickson provided a presentation on the fiscal challenges facing the
City. Administrator Derickson explained compression and how it is affecting the
City's property tax revenue. He also provided the City Council with three different
scenarios on managing the General Fund shortfall. Scenario one would continue
current operations with no change in initial expenditure assumptions and no
additional revenue. Scenario two would be similar to Scenario one but would
include phone system replacement, eliminate Community Center reserve,
implement General Fund cuts, eliminate the business assistance loan program, and
transfer funds to the General Fund. Scenario three, the recommended scenario,
includes the steps from scenario two but also includes a General Right -of -Way
(ROW) charge.
Councilor Cox stated that he does not see the necessity for purchasing a new
phone system when the City is in the situation that it is in.
Page 1- Council Meeting workshop Minutes, April 13, 2013
Councilor Cox also stated that he is in favor of furlough days but would like to add
one or two tweaks to it. First, as a show of good faith, when talking about every city
employee receiving one day less pay, he thinks the burden needs to be shared with
everybody, including City Council by cutting the monthly pay of Council by half and
second, that all Department heads and salaried employees should take a furlough
day as well. City Administrator Derickson stated that it does include salaried
employees.
After discussion on the different scenarios, City Administrator Derickson asked for
direction from the City Council. Mayor Figley stated that she is in favor of Scenario
three and Councilor Cox agreed but is not happy with the phone replacement.
Councilor Lonergan is in favor of scenario three. Councilor McCallum is in favor of
Scenario three and wants to see the option of the telephone system in there.
Councilor Ellsworth is also in support of scenario three and hopes that cuts in staff
are limited. Councilor Morris stated that he supports scenario three. No action was
taken by Council.
BUS TOUR
City Council took a bus tour and visited key areas of the City. No action was taken
by Council.
GOAL DISCUSSION AND DEVELOPMENT
Administrator Derickson provided a presentation providing an overview of Council's
current goals and staff actions & plans supporting those goals. After discussion the
City Council identified potential goals and projects and prioritized FY 2013/2014
goals. These goals include fiscal sustainability, public safety, Urban Renewal and
Association building, Interchange management response to businesses and
citizens, community outreach and communication, recommendations for all City
owned property including the Association Hall, ordinance review /revision project. No
action was taken by Council.
ADJOURNMENT
The workshop adjourned 1:50 pm.
ATTEST
Heather ierson, City Recorder
City of Woodburn, Oregon
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