2-25-13 minutesCOUNCIL MEETING MINUTES
FEBRUARY 25 2013
001
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, FEBRUARY 25, 2013
CONVENED The meeting convened at 7:01 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley
Councilor Cox
Councilor Lonergan
Councilor McCallum
Councilor Morris
Councilor Raustein
Councilor Ellsworth
Present
Present
Present
Present
Present — 7:03
Present
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Public Works
Director Brown, Human Resources Director Hereford, Police Chief Russell, Economic
and Development Director Hendryx, Community Services Director Row, Finance
Director Shearer, Captain Garrett, Library Manager Hunter, Communications
Coordinator Horton, City Recorder Pierson.
0:01 PRESENTATION
A. Chief Russell gave the 2012 Crime Report.
B. Don Judson, Executive Director of the Woodburn Area Chamber of Commerce,
announced that Councilor Morris has been chosen as the recipient of the Junior First
Citizen Award and reminded Council that the Distinguished Service Awards will be
taking place on March 15.
057 CONSENT AGENDA
A. Woodburn City Council minutes of February 11, 2013,
B. Woodburn City Council Executive Session minutes of February 11, 2013,
C. Woodburn Planning Commission minutes of January 24, 2013,
D. Woodburn Recreation and Park Workshop minutes of January 8, 2013,
E. Woodburn Recreation and Park Board minutes of February 12, 2013,
F. Crime Statistics through January 2013.
McCallum/Cox... adopt the Consent Agenda.
0:58 FY 2013/14 FINANCIAL PLAN City Administrator Derickson provided a staff report.
Cox/McCallum.... adopt the attached FY 2013/14 Financial Plan (Budget Policies &
Reduction Strategy and 5 -Year Financial Forecast). Motion passed unanimously.
1:05 TRANSIENT OCCUPANCY GRANT DISTRIBUTION & PROPOSED THREE
YE AGREEMENT WITH THE WOODBURN AREA CHAMBER OF
COMMERCE City Administrator Derickson provided a staff report. Ruby Wolfer,
Woodburn Area Tourism Coordinator, provided the City Council with an update on the
work she has been doing to promote Woodburn. She also provided the City Council a copy
of Woodburn Area Tourism projects and budget. Lonergan / Morris .... authorize the
Page 1 - Council Meeting Minutes, February 25, 2013
COUNCIL MEETING MINUTES
FEBRUARY 25 2013
renewal of a proposed three year agreement effective June 30, 2013 through June 30, 2016
with the Woodburn Area Chamber of Commerce. Motion passed unanimously.
123
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EXTENSION Cox/McCallum.... acting as the Local Contract Review Board, award the
construction contract for the I -5 Interchange- Waterline Relocation at Evergreen Extension
Project to Canby Excavating, Inc. in the amount of $180,900. Motion passed unanimously.
1:24 OREGON LIBRARY PASSPORT PROGRAM Cox/McCallum... authorize the City of
Woodburn to participate in the Oregon Library Passport Program. Motion passed
unanimously.
1:26 DIRECTOR'S APPROVAL OF PARTITION PAR 2013 -01 AND STREET
EXCEPTION EXCP 2013 -01 LOCATED AT 1050 N. EVERGREEN ROAD (WEST
COAST BANK) Councilor McCallum requested that Economic and Development Director
Hendryx clarify what is happening with this and Director Hendryx answered that this a
partition for Woodburn Crossing and that the applicant would like to divide the property into
two lots. Council declined to call this item up for review.
130 CITY ADMINISTRATOR'S REPORT
City Administrator Derickson informed the City Council that the first E -blast was sent out
last week to 615 people.
MAYOR AND COUNCIL REPORTS
1:32 Councilor McCallum wished Doug Burkhardt the very best at his new position in Hillsboro.
He also mentioned that a Prescription Drug Summit will be taking place on April 25 at
Silverton Health Center from 6:00 to 8:00.
Councilor Ellsworth encouraged the City to look into a document shredding event. She also
mentioned that she is attending the Woodburn Police Departments Citizens Academy and
that Detective Puente is doing a great job.
1:35 ADJOURNMENT
McCallum/Lonergan... meeting be adjourned. The motioned unanil
The meeting adjourned at 8:36pm.
YN
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2 - Council Meeting Minutes, February 25, 2013