10-8-12 minutesCOUNCIL MEETING MINUTES
OCTOBER 08, 2012
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, OCTOBER 08, 2012
CONVENED The meeting convened at 7:00 p.m. with Mayor Figley presiding.
0:00 ROLL CALL
Mayor Figley Present
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallum Present
Councilor Morris Present
Councilor Pugh Present
Councilor Schmidt Present
Staff Present: City Administrator Derickson, City Attorney Shields, Public Works
Director Brown, Police Captain Alexander, Police Captain Garrett, Human Resources
Director Hereford, Economic and Development Director Hendryx, Acting Finance
Director Shearer, Assistant Recorder Pierson
0:00 COMMUNITY /GOVERNMENT REPORTS
A. Chamber of Commerce — City Administrator Derickson reminded Council that this
Saturday at Wellsprings will be the 3rd Annual Auction dinner for the Chamber of
Commerce conducted jointly with Woodburn Proud.
B. Woodburn School District — Councilor Morris let the Council know that the Strategic
Plan is coming up for review. He also noted that the portables are scheduled to be in on
the 22 " and they are looking into getting a new reader board for the high school.
003 PRESENTATION
Public Works Director Brown provided a presentation from ODOT on the alternative route
plans for the Interchange Project. City Administrator Derickson added that the City is
working closely with Marion County and that the county has been supportive of efforts to
find alternate routes during the Interchange Project.
0:24 CONSENT AGENDA
A. Woodburn City Council minutes of September 24, 2012
0:25
B. Woodburn Planning Commission minutes of September 13, 2012
C. Woodburn Recreation and Park Board minutes of September 18, 2012
McCallum /Cox... approve the consent agenda as presented. Motion passed unanimously.
INC. Mayor Figley declared the hearing open at 7:25 pm for the purpose of hearing public
input on Allied Waste's revised rate schedule and corresponding request for a rate increase.
Councilor Lonergan recused himself due to a conflict of interest. Councilors McCallum and
Cox stated that they had some brief conversations with Allied Waste employees. City
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COUNCIL MEETING MINUTES
OCTOBER 08, 2012
Administrator Derickson provided a staff report. No members of the public wished to speak
in either support or opposition of Allied Waste's revised rate schedule and corresponding
request for a rate increase. Mayor Figley declared the hearing closed at 7:41 pm. Mayor
Figley stated that she can support this proposal. Councilor McCallum stated that he
understands these are hard times and that people hate to see an increase in anything, but we
have to maintain services and encourage a successful business and that he is in favor of this
proposal. Councilor Pugh and Councilor Cox concurred. Councilor Schmidt stated that due
to the economy and the 6 -1/2% rate of return they will be getting, he is opposed to this
increase. Councilor Morris stated that he is not thrilled with the increase but feels if we give
them a small increase now, it would stop a bigger increase later on down the road.
0:49 COUNCIL BILL NO. 2908 - A RESOLUTION GRANTING UNITED DISPOSAL
SERVICE, INC. AN ADJUSTED RATE SCHEDULE FOR PROVIDING SOLID
WASTE SERVICE WITHIN THE CITY OF WOODBURN AND REPEALING
RESOLUTION 1973. McCallum introduced Council Bill 2908. Assistant Recorder
Pierson read the bill by title only since there were no objections from the Council. On roll
call vote for final passage, the bill passed 4 -1 with Councilor Schmidt voting no and
Councilor Lonergan recusing himself. Mayor Figley declared Council Bill No. 2908 duly
passed.
050 COUNCIL BILL NO. 2909 - A RESOLUTION GRANTING THE APPLICATION IN
CASE NUMBERS SUB 2012 -01, VAR 2012 -02, AND EXCP 2012 -01, ADOPTING
FINDINGS AND CONCLUSIONS, AND AND IMPOSING CONDITIONS McCallum
introduced Council Bill No. 2909. Assistant Recorder Pierson read the bill by title only
since there were no objections from the Council. Councilor Cox stated that he voted no on
this before and believes this is a bad decision. Councilor McCallum concurred. Councilor
Schmidt stated that he feels this is the best use of the property. On roll call vote for final
passage, the bill passed 4 -1 with Councilor Cox voting no and Councilor Pugh abstaining.
Mayor Figley declared Council Bill No. 2909 duly passed.
0:54 COUNCIL BILL NO. 2910 - A RESOLUTION AUTHORIZING THE
ESTABLISHMENT OF A HEALTH REIMBURSEMENT
(f°HRA VEBA ") PLAN McCallum introduced Council Bill 2910. Assistant Recorder
Pierson read the bill by title only since there were no objections from the Council. On roll
call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill
No. 2910 duly passed.
0:57 VALLEY DEVELOPMENT INITIATIVES SUB -GRANT AGREEMENT
Lonergan/Cox... Authorize the City Administrator to sign an Intergovernmental Agreement
(IGA) with the Mid - Willamette Valley Council of Governments (COG), to administer the
2012 Community Development Block Grant (CDBG) for low- income housing rehabilitation.
The motion passed unanimously.
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COUNCIL MEETING MINUTES
OCTOBER 08, 2012
0s7 DIRECTOR'S APPROVAL OF DESIGN REVIEW 2012 -01, LOCATED AT 2175 N.
PACIFIC HIGHWAY
Council declined to call this item up for review.
PLANNING COMMISSION APPROVAL OF VAR 2012 -04, LOCATED AT 1542 MT.
HOOD AVENUE
Council declined to call this item up for review.
0:59 CITY ADMINISTRATOR'S REPORT
The City Administrator had nothing to report.
1:00 MAYOR AND COUNCIL REPORTS
No one wished to make a report.
1:00 EXECUTIVE SESSION
Mayor Figley entertained a motion to adjourn into executive session under the authority of
ORS 192.660(2)(d). Pugh/Lonergan.... to move into executive session. The Council
adjourned to executive session at 8:00 pm and reconvened at 8:58 pm. Mayor Figley stated
that no action was taken by the Council while in executive session.
2:00 ADJOURNMENT
ATTES
Page 3 - Council Meeting Minutes, October 08, 2012
Heather Pierson, Assistant City Recorder
City of Woodburn, Oregon