9-10-12 MinutesCOUNCIL MEETING MINUTES
SEPTEMBER 10, 2012
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, SEPTEMBER 10, 2012
The meeting convened at 7:00 p.m. with Mayor Figley presiding.
0:00 ROLL CALL
Mayor Figley
Present
Councilor Cox
Present
Councilor Lonergan
Present
Councilor McCallum
Present
Councilor Morris
Present
Councilor Pugh
Present
Councilor Schmidt
Present
0:00
Staff Present: City Administrator Derickson, City Attorney Shields, Public Works
Director Brown, Police Chief Russell, Associate Planner Dolenc, Police Captain
Garrett, Human Resources Director Hereford, Acting Finance Director Shearer,
Assistant Recorder Pierson
A. Woodburn Chamber of Commerce- City Administrator Derickson updated the Council
on the final numbers from the Fiesta. He also let the Council know that Greeters has
started up again and the Chamber Auction dinner is coming up soon.
B. Woodburn School District — Superintendent Bautista let the Council know that the
number of kindergartners has increased this year and that the high school graduation will
take place on May 31, 2013. Superintendent Bautista thanked City Staff for their help
in getting the modules set up at the high school. He also let the Council know that the
students at Nellie Muir School were the Summer Reading Olympics winners out of over
1,400 schools.
0:06 CONSENT AGENDA
A. Woodburn City Council minutes of August 13, 2012
B. Woodburn Planning Commission minutes of July 26, 2012
C. Woodburn Recreation and Park Board minutes of July 17, 2012
D. Crime Statistics through July 2012
E. Additional Privilege —Winery
Councilor McCallum asked if the winery at Harry and David is strictly an indoor tasting
room. Chief Russell answered that the tasting room is indoors and that if they had a special
event where wine tasting would take place outside they would have to get permission.
McCallum/Lonergan... approve the consent agenda as presented. Motion passed
unanimously.
0:08 PUBLIC HEARING
A. Woodburn Ambulance Franchise Ordinance. City Administrator Derickson provided a
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COUNCIL MEETING MINUTES
SEPTEMBER 10, 2012
staff report. Shawn Baird with Woodburn Ambulance, 1040 N. Boones Ferry Rd, provided a
year in review presentation to the Council. Councilor Schmidt asked if any of the franchise
fees have changed and Mr. Baird answered that they are staying the same. City Attorney
Shields gave a brief overview of the changes made to the franchise. No members of the
public wished to speak in either support or opposition of the Woodburn Ambulance
Franchise Ordinance. Mayor Figley declared the hearing closed at 7:29 pm. Councilor
McCallum stated that Woodburn is very fortunate to have Woodburn Ambulance as a service
and it is vital to the community. Councilor Lonergan stated that he is in favor of the
franchise.
Lonergan/Pugh ... accept the Woodburn Ambulance Franchise Agreement as presented and
bring it to the next meeting. The motion passed unanimously.
0:29 COUNCIL BILL NO. 2901- AN ORDINANCE ADOPTING THE HIGHWAY 99E
CORRIDOR PLAN, MAKING TEXT AMENDMENTS TO THE WOODBURN
COMPREHENSIVE PLAN: AMENDING THE WOODBURN COMPREHENSIVE
PLAN MAP: AMENDING THE WOODBURN TRANSPORTATION SYSTEM
THE ECONOMIC AND DEVELOPMENT SERVICES DIRECTOR TO
ADMINISTRATIVELY INCORPORATE AND IMPLEMENT THESE ACTIONS
McCallum introduced Council Bill 2901. Assistant Recorder Pierson read the two readings
of the bill by title only since there were no objections from the Council. On roll call vote for
final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2901
duly passed.
0:31 COUNCIL BILL NO. 2902- AN ORDINANCE AMENDING ORDINANCE 2328, THE
ORDINANCE UNTIL JUNE 30, 2013 McCallum introduced Council Bill No. 2902.
Assistant Recorder Pierson read the two readings of the bill by title only since there were no
objections from the Council. On roll call vote for final passage, the bill passed unanimously.
Mayor Figley declared Council Bill No. 2902 duly passed.
0:33 COUNCIL BILL NO. 2903 -A RESOLUTION WAIVING APPLICATION OF
ORDINANCE 2312 (THE NOISE ORDINANCE) FOR CONSTRUCTION ACTIVITY
ASSOCIATED WITH THE WOODBURN INTERCHANGE AND TRANSIT
FACILITY IMPROVEMENT PROJECT AND PROVIDING FOR CERTAIN
CONDITIONS McCallum introduced Council Bill 2903. Assistant Recorder Pierson read
the bill by title only since there were no objections from the Council. Councilor Lonergan
stated that he is concerned about the back- up alarm being disabled and only using a spotter.
Director Brown stated that it is an OSHA approved alternative to the back -up alarm and is
commonly used during night time work. Councilor McCallum asked if it would only be at
night and Director Brown answered that yes, it would only be at night. Councilor Schmidt
also shared his safety concerns with disabling the alarm. Councilor Cox stated that people are
going to have to understand that this is going to be a nuisance. On roll call vote for final
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COUNCIL MEETING MINUTES
SEPTEMBER 10, 2012
passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2903 duly
passed.
0:40 INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF NEWBERG
Lonergan/Cox... authorize the City Administrator to sign an Intergovernmental Agreement
with the City of Newberg for structural /mechanical inspections and plan reviews. The
motion passed unanimously.
0:40 FY 2012 /13 AMENDED FINANCIAL PLAN Lonergan/Pugh... adopt the attached FY
2012 /13 amended financial plan. Councilor McCallum mentioned that Councilor Pugh
should be thanked for this amendment and that staff did a nice job of capturing some of his
concerns. The motion passed unanimously.
0:41 PLANNING COMMISSION APPROVAL OF CASES SUB 2012 -01, VAR 2012 -02,
AND EXCP 2012 -01 FOR KALUGIN ESTATES SUBDIVISION, LOCATED SOUTH
OF HARDCASTLE AVENUE, BETWEEN DUNN COURT AND ORCHARD LANE
Councilor McCallum stated that he is not going to call this up himself but that he has some
concerns about this, he remembers that they approved a nine lot subdivision and now we see
a 14 site one with three variances. Councilor Cox also stated that he is concerned about it but
is reluctant to call it up if he and Councilor McCallum are the only ones concerned with this.
He also stated that it bothers him that there are so many variances and that it may set a bad
example. Councilor Pugh added that he is concerned about how we spend money in time
versus the ability of that particular money and there is nothing in here about when and how.
Councilor Schmidt stated that he has concerns about it too. Councilor Morris asked what
calling it up means and was told that there would be a de novo hearing on it. Councilor Cox
is concerned that the public will not get any additional benefit from this. Councilor Lonergan
stated that he also has concerns about this and mentioned that this type of development brings
kids in and questions whether the schools will be able to handle that. McCallum/Pugh... to
call this up for further review by Council. The motion passed unanimously
0:50 CITY ADMINISTRATOR'S REPORT
The City Administrator let the Council know that the Chamber Fall Auction Dinner will take
place on October 13, 2012 at Wellspring and that tickets can be purchased at the Chamber
office.
0:51 MAYOR AND COUNCIL REPORTS
Councilor Schmidt thanked the Police Department for catching the people who had done the
graffiti in the City of Woodburn.
Councilor Morris thanked the Police Department for their efforts last week and appreciates
their support.
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COUNCIL MEETING MINUTES
SEPTEMBER 10, 2012
0:52 EXECUTIVE SESSION
Mayor Figley entertained a motion to adjourn into executive session under the authority of
ORS 192.660(2)(d) and ORS 192.660 (2)(i). For the record, City Attorney Shields waived
his right to an open hearing for his evaluation. Lonergan/Pugh.... to move into executive
session. The Council adjourned to executive session at 7:52 pm and reconvened at 8:51 pm.
Mayor Figley stated that no action was taken by the Council while in executive session.
isi ADJOURNMENT
Lonergan/Morris... meeting be adjourned. The motion p d unanimousl
adjourned at 8:51 p.m.
ATTEST ^�i_Q�1�1� 1r��
Heather Pierson, Assistant City Recorder
City of Woodburn, Oregon
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