08-13-12 minutesCOUNCIL MEETING MINUTES
AUGUST 13, 2012
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, AUGUST 13, 2012
presiding.
The meeting convened at 7:00 p.m. with Council President McCallum
000 ROLL CALL
Mayor Figley
Absent
Councilor Cox
Present
Councilor Lonergan
Present
Councilor McCallum
Present
Councilor Morris
Present
Councilor Pugh
Present
Councilor Schmidt
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Public Works
Director Brown, Economic & Community Development Director Hendryx, Police
Captain Garrett, Human Resources Director Hereford, Assistant City Attorney Stuart,
Assistant Recorder Pierson, Water Resources Manager Scott, Sr. Management Analyst
Moore
0:01 ANNOUNCEMENTS
A. Please join us for an evening of fun at the Woodburn Proud Community BBQ at 5:30
PM on Thursday, August 23 at Centennial Park. The event features a delicious BBQ,
games, & a great time spent with friends. Help us recognize and support the local
Police, Fire and Ambulance community. Dinner is only $3 per person. To volunteer or
donate to the event, contact Kelly Howard 503- 951 -0321 or
woodburnproudna gtnail.com
B. The City Council meeting scheduled for August 27, 2012 has been cancelled. The next
Council meeting will take place September 10, 2012.
0:03 COMMUNITY /GOVERNMENT REPORTS
A. Woodburn Chamber of Commerce- City Administrator Derickson stated that he is on the
Chamber Board of Directors and commented that the Fiesta Mexicana went very
smoothly and thinks everybody had a good time. Councilor Morris stated that the Fiesta
was a good neighbor and kept the noise down at night. Councilor McCallum stated that
the parade was fun and he thanked the Woodburn Fire District for letting them use their
ancient fire engine.
B. Woodburn School District — Superintendent Bautista provided information on the
beginning of classes at the high school and a brief update on the fire restoration timeline.
He also provided a phone number (503- 981 -9555) so that people can get the most
current information. Councilor McCallum also wanted to remind people that they need
to drive carefully in the school zones.
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COUNCIL MEETING MINUTES
AUGUST 13, 2012
0:09 PROCLAMATIONS
A. Fill -the Boot — Joseph Jacobucci, with the Woodburn Fire District, thanked the City
Council for their support.
0:12 PRESENTATIONS
B. 2012 Mary Tennant Award For Excellence in Public Service: Presented to City
Attorney N. Robert Shields and Randy Scott, Water Resources Division Manager.
0:20 CONSENT AGENDA
A. Woodburn City Council minutes of July 9, 2012
B. Woodburn City Council Executive Session minutes of July 9, 2012
C. Woodburn Planning Commission minutes of June 21, 2012
D. Woodburn Planning Commission minutes of July 12, 2012
E. Woodburn Library Board minutes of July 11, 2012
F. Crime Statistics through June 2012
Schmidt/Cox... approve the consent agenda as presented. Motion passed unanimously.
0:22 COUNCIL BILL NO. 2893 (COUNCIL CHANGED TO COUNCIL BILL NO. 2900) -
AN ORDINANCE ESTABLISHING A PUBLIC ART MURAL PROGRAM;
CREATING THE WOODBURN PUBLIC ART MURAL COMMITTEE AND
PROVIDING FOR A PROCESS FOR THE CITY'S CONSIDERATION OF PUBLIC
ART MURALS
Lonergan introduced Council Bill 2893. Recorder Pierson read the two readings of the bill
by title only since there were no objections from the Council. Economic & Community
Development Director Hendryx provided a staff report. As a point of order City Attorney
Shields reminded the Council that they already read the Ordinance twice at its last meeting
and after discussion and input from the public, Council asked that staff make the requested
changes. He advised the Council that this should be treated as a newly introduced ordinance
before the Council. City Attorney Shields asked Assistant City Recorder Pierson if a new
number could be used and was told yes. Councilor McCallum asked if they could use
Council Bill 2900 and was told yes. Aldo Solano, 1274 5` St., Woodburn, turned signatures
in support of the ordinance over to the Recorder. Veronica Bautiste, 1735 Tomlin Ave,
Woodburn, read a letter from a parent in support of murals. Dalila Ortiz, 1051 Wilson St.,
Woodburn, thanked the Council for considering murals and stated that she supports the
ordinance. She also invited the Council to the opening of the Capaces Leadership Institute on
August 25` at 5:00 pm. Larry Kleinman, 1790 Landau Dr, Woodburn, thanked City
Attorney Shields, Director Hendryx, City Administrator Derickson, City Council and Mayor
Figley for their work on this ordinance. He mentioned that the PCUN board met on this
ordinance and suggested that a companion action of having a fund that would be available for
small projects, through the Urban Renewal Agency, that are deemed worthy and the applicant
can't afford the fee. Councilor Lonergan thanked City Attorney Shields and Director
Hendryx for their work on this ordinance. Councilor Cox stated that he is in favor of the
ordinance. Councilor Morris thanked the public for their involvement and encouraged them
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COUNCIL MEETING MINUTES
AUGUST 13, 2012
to stay involved. On roll call vote for final passage, the bill passed unanimously. Council
President McCallum declared Council Bill No. 2900 duly passed. Councilor McCallum
thanked everyone who worked on this ordinance.
0:39 COUNCIL BILL NO. 2897 -AN ORDINANCE APPROVING COMPREHENSIVE
PLAN MAP AMENDMENT 2012 -01, ZONE CHANGE 2012 -01, AND
CONDITIONAL USE 2012 -01 FOR PROPERTY LOCATED AT 2285 AND 2333 N.
PACIFIC HIGHWAY: IMPOSING CONDITIONS OF APPROVAL: APPROVING
FINDINGS AND CONCLUSIONS: AND DECLARING AN EMERGENCY
Lonergan introduced Council Bill No. 2897. Assistant Recorder Pierson read the two
readings of the bill by title only since there were no objections from the Council. Director
Hendryx provided a staff report. On roll call vote for final passage, the bill passed
unanimously. Council President McCallum declared Council Bill No. 2897 duly passed.
0:42 COUNCIL BILL NO. 2898 - A RESOLUTION GRANTING CONSENT OF THE
CITY OF WOODBURN TO A CHANGE OF CONTROL TRANSACTION
INVOLVING WAVE DIVISION VII, LLC
Lonergan introduced Council Bill 2898. Assistant Recorder Pierson read the bill by title
only since there were no objections from the Council. On vote for final passage, the bill
passed unanimously. Council President McCallum declared Council Bill No. 2898 duly
passed.
0:43 COUNCIL BILL NO. 2899- A RESOLUTION DESIGNATING THE DIRECTOR OF
ECONOMIC AND DEVELOPMENT SERVICES AS THE CDBG PROJECT
CERTIFYING OFFICER AND ENVIRONMENTAL CERTIFYING OFFICER
Lonergan introduced Council Bill 2899. Assistant Recorder Pierson read the bill by title
only since there were no objections from the Council. On vote for final passage, the bill
passed unanimously. Council President McCallum declared Council Bill No. 2899 duly
passed. City Attorney Shields pointed out to the Council that they passed the Council Bill
but motions are still needed for items A and B as recommended in the staff report.
Lonergan /Schmidt... authorize the Mayor to execute the Community Development Block
Grant contract with the State of Oregon through the Business Oregon - Infrastructure Finance
Authority, Award #H12004, in the amount of $400,000 for the Woodburn Housing
Rehabilitation Program and authorize the Mayor to sign the Signature Card, designating
authorized individuals to request and receive grant payments. The motion passed
unanimously.
0:46 ACCEPTANCE OF A PUBLIC UTILITY EASEMENT ALONG THE FRONTAGE
OF 1542 MOUNT HOOD AVENUE (TAX LOT 051W08DB01400)
Lonergan /Schmidt... accepts a 10 foot Public Utility Easement Granted by Woodburn
Associates, Property Owners of 1542 Mount Hood Avenue in Woodburn, Oregon. The
motion passed unanimously.
0:47 ACCEPTANCE OF A PUBLIC RIGHT -OF -WAY DEDICATION ALONG
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COUNCIL MEETING MINUTES
AUGUST 13, 2012
FRONTAGE OF 1542 MOUNT HOOD AVENUE (TAX LOT 051W08DBO1400)
Cox/Lonergan ... accepts a 5 foot Public Right -of -Way dedication granted by Woodburn
Associates, property owners of 1542 Mount Hood Avenue in Woodburn, Oregon. The
motion passed unanimously.
0:49 ACCEPTANCE OF A PUBLIC UTILITY EASEMENT WITHIN PROPERTY OF
THE JEHOVAH WITNESS ASSEMBLY HALL (TAX LOT 051W08DB00300)
Morris /Schmidt... accepts a 10 foot Public Utility Easement for City water facilities granted
by Woodburn Oregon Jehovah Witness Assembly Hall, property owner of 1510 N. Pacific
Hwy, Woodburn, OR 97071 (Tax Lot 051W08131300300). The motion passed unanimously.
0:49 ACCEPTANCE OF A PUBLIC UTILITY EASEMENT WITHIN ST. LUKE
Morris/Pugh... accepts a 16 foot Public Utility Easement (PUE) for City storm sewer
facilities granted by St. Luke Catholic Church, property owner of Parcel 1 as described in
recorded Partition Plat No. 2012 -24, Woodburn, OR 97071. The motion passed unanimously.
0:50 CITY ADMINISTRATOR'S REPORT
The City Administrator had nothing to report
0:51 MAYOR AND COUNCIL REPORTS
Councilor Lonergan stated that he appreciates the improvements to North Front Street.
Councilor Morris thanked the people who turned out for the downtown clean up. He also
gave thanks to the people who hosted National Night Out. He also thanked the staff for their
help with the Fiesta.
Councilor Schmidt stated that he has heard good comments about North Front Street and
thanked Director Brown and the Public Works Department and would like to see this done
on other streets around town.
Councilor McCallum stated that he appreciates North Front Street. He also received several
thank you's for the work done on Young Street and Mt. Angel Highway. He also noticed
that ODOT cleaned up the transit center. He mentioned that the National Night Out was a
success.
0:55 ADJOURNMENT
Lonergan/Morris meeting be adjourned. The motion_ pass animous meeting
adjourned at 8:07 p.m. p
THR
ATTEST
Heather Pierson, Assistant City Recorder
City of Woodburn, Oregon
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