06-11-12 MinutesCOUNCIL MEETING MINUTES
JUNE 11 2012
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, JUNE 11, 2012.
CONVENED The meeting convened at 7:02 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley
Present
Councilor Cox
Absent
Councilor Lonergan
Present
Councilor McCallum
Present
Councilor Morns
Present
Councilor Pugh
Absent
Councilor Schmidt
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Public Works
Director Brown, Economic & Community Development Director Hendryx, Community
Services Director Row, Police Chief Russell, Police Captain Alexander, Police Captain
Garrett, Acting Finance Director Shearer, Assistant Recorder Pierson.
0:01 APPOINTMENTS
Lonergan / McCallum... approve the Mayor's appointment of Fabiola Gavina - Zavala to
the Woodburn Library Board. Motion passed unanimously.
0:02 COMMUNITY /GOVERNMENT REPORTS
A. Woodburn Chamber of Commerce — Don Judson, Chamber Executive Director, provided
the Chambers semi - annual report on tourism. Kelly Lemmings, Woodburn Area
Tourism coordinator, gave a brief overview of last year's accomplishments and what
they will be doing next year.
B. Woodburn School District — Superintendent Bautista provided an update on School
District accomplishments, showcasing the Academy of International studies graduates
and highlighting the partnerships the schools have with different universities across
Oregon.
C. Woodburn Downtown Association — Nicki Debuse, with the Woodburn Downtown
Association spoke about events scheduled to take place in the Plaza.
0:21 PRESENTATION
Boys and Girls Club- Director Row gave an overview of the Boys and Girls Club. Tim
Sinatra, Director of the Boys and Girls Club and Allison Weaver, Director of the Teen
Program, provided the Boys and Girls Club annual report.
0:41 CONSENT AGENDA
A. Accept Woodburn Recreation and Park Board minutes of May 8, 2012,
B. Consent to the City Administrators' removal of the Finance Director.
Page 1 -Council Meeting Minutes, June 11, 2012
COUNCIL MEETING MINUTES
JUNE 11 2012
McCallum /Lonergan... approve the consent agenda as presented. Motion passed
unanimously.
0:42 PUBLIC HEARING
A. A Public Hearing to Consider the City's Election and Qualification to Receive the State
Shared Revenue. Mayor Figley declared the hearing open at 7:44 pm for the purpose of
hearing public input on the City's election to receive State Shared Revenue. City
Administrator Derickson provided a staff report on the proposal. No members of the
public wished to speak in either support or opposition of the acceptance of State Shared
Revenue. Mayor Figley declared the hearing closed at 7:45 pm.
B. A Public Hearing to Consider the City of Woodburn's 2012 -13 Budget. Mayor Figley
declared the hearing open at 7:45 pm for the purpose of hearing public input on the
City's 2012 -13 Budget. City Administrator Derickson provided a staff report. No
members of the public wished to speak in either support or opposition of the acceptance
of the 2012 -13 Budget. Mayor Figley declared the hearing closed at 7:49 pm.
0:48 COUNCIL BILL NO. 2890 - A RES OLUTION DECLARING THE CITY OF
WOODBURN'S ELECTION TO RECEIVE STATE REVENUE SHARING
McCallum introduced Council Bill No. 2890. Recorder Shearer read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Figley declared Council Bill No. 2890 duly passed.
0:48 COUNCIL BILL NO.2891 - A RE SOLUTION CERTIFYING SERVICES FOR
STATE REVENUE SHARING
McCallum introduced Council Bill No 2891. Recorder Shearer read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Figley declared Council Bill No. 2891 duly passed.
0:49 COUNCIL BILL NO. 2892 -A RESOLUTION A DOPTING THE BUDGET AND CIP
MAKING APPROPRIATIONS. AND DECLARI AND CATEGORIZING TAXES
FOR FISCAL YEAR 2012 -13
McCallum introduced Council Bill No 2892. Recorder Shearer read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed 3 -1, with Councilor Schmidt voting no. Mayor Figley declared Council Bill No.
2892 duly passed.
0:50 AWARD OF CONSTRUCTION CONTRACT F OR WATERLINE EXTENSIO A
OR HWY 214 AND FRONT STREET RAMP
Lonergan/McCallum... acting as the Local Contract Review Board, award a construction
contract for the Hwy 214 — Front Street Ramp Waterline Extension Project to Kerr
Contractors Oregon, Inc. in the amount of $199,873.00. Motion passed unanimously.
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COUNCIL MEETING MINUTES
JUNE 11 2012
0:51 AWARD OF CONSTRUCTION CONTRACT FOR THE NORTH FRONT STREET
INTERIM PAVEMENT IMPROVEMENTS
Lonergan/McCallum... acting as the Local Contract Review Board, award a construction
contract for the North Front Street Interim Pavement Improvements Project to North
Santiam Paving Co. for the amount of $258,915.00. Councilor Lonergan asked what the
impact will be to businesses during this time. Director Brown answered that the
construction should only last between 2 -3 weeks with one travel lane remaining open.
Motion passed unanimously.
0:54 TEEN CENTER AGREEMENT
Longergan/Morris... authorize the City Administrator to enter into a management
agreement with the Boys and Girls Club of Salem, Marion and Polk Counties. Motion
passed unanimously.
0:54 INTERCHANGE AESTHETIC ADVISORY COMMITTEE RECOMMENDATION
FOR COUNCIL APPROVAL
Alan Fox from ODOT gave an overview of the design recommendations presented by the
Interchange Aesthetic Advisory Committee. Interchange Aesthetic Advisory Committee
members: Ruby Wolfer, Charlie Piper, John Reinhardt, Durell Crayes, Matt Gwynn, and
Leo Hillyar each spoke about their experience working on this project. Councilor Morris
stated that he thought the cost for the maintenance of landscaping seemed like a lot of
money. Dan Brown answered that they researched what maintenance was going to run
because they felt the committee would need this information, and after doing comparables
with other municipalities, that was the dollar amount they estimated it to be. Councilor
McCallum added that they need to have an understanding of exactly what is going to occur.
Councilor Schmidt asked what other interstates in the state of Oregon cost this much to
maintain and that he has a hard time understanding why, when we are laying off people and
cutting budgets. He doesn't see any way that he can support spending $60,000 on a project
like that. City Administrator Derickson wanted to clarify that what they are asking Council
to do tonight is approve the design package and the IGA that will specify the maintenance
commitments will come at a later date. Alan Fox confirmed that is the case. Councilor
Morris asked if the committee talked about the landscaping. Alan Fox stated they talked
about it a lot. Charlie Piper answered that the WDO requires certain landscaping when new
buildings go in and when you look at this project in total and you look at what new
businesses are required to do, shouldn't the City step up and do the same thing? Councilor
Morris stated that when he asked the question he wanted to make sure the committee
reviewed the landscaping and that they were okay with it. Durell Crayes stated that the
consensus of the committee was that it was a great design and would be an icon for
Woodburn. Leo Hillyer commented that it needs to be beautiful, it needs to be us, it needs
to be Woodburn, it needs to be Woodburn pride. Councilor McCallum stated that they
appreciate the input that has been given. Councilor Schmidt stated that he can't see how he
can ever vote to obligate the citizens of Woodburn to $60,000 a year to maintain this thing.
Mayor Figley stated she respectively disagrees with Councilor Schmidt. Councilor
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COUNCIL MEETING MINUTES
JUNE 11 2012
McCallum stated that he thought citizens were excited about the project and that the
committee did a fantastic job. Councilor Lonergan thanked the committee.
Lonergan/McCallum ... authorize the City Administrator to enter into an Intergovernmental
Agreement with the Oregon Department of Transportation (ODOT) to incorporate the
aesthetic features into the Interchange Improvement project design documents. On roll call
vote for final passage, the bill passed 3 -1, with Councilor Schmidt voting no.
1:41 ACCEPTANCE OF A PUBLIC UTILITY EASEMENT IN THE NUEVO
AMANECER PHASE 4 DEVELOPMENT AT 1300 NORTH SECOND STREET
WOODBURN, OR 97071 (TAX LOT 051W07DA00800)
Lonergan/Morris... accept public utility easement in the Nuevo Amanecer phase 4
development at 1300 North Second Street, Woodburn, OR 97071 (Tax Lot
051 W07DA00800). The motion passed unanimously.
1:42 CITY ADMINISTRATOR'S REPORT
The City Administrator had nothing to report.
142 MAYOR AND COUNCIL REPORTS
Councilor McCallum reminded people that the Wooburn Relay for Life is June 22 & 23.
Councilor Schmidt invited everyone to come out to the Relay for Life.
Councilor Morris announced that the Woodburn School district Budget meeting will be
Friday.
1:44
ADJOURNMENT
McCallum/Lonergan... meeting be adjourned.
The meeting adinnmed at R•44 n m
ATTEST
The motion passed unanimously.
Page 4 - Council Meeting Minutes, June 11, 2012
Heather Pierson, Assistant City Recorder
City of Woodburn, Oregon