The URL can be used to link to this page

01-09-2012 Agenda KATHRYN FIGLEY, MAYOR C I TY OF W 00 D B U R N DICK PUGH, COUNCILOR WARD I J. MEL SCHMIDT, COUNCILOR WARD II CITY COUNCIL AGENDA PETER MCCALLUM, COUNCILOR WARD I I I .TAMES COX, COUNCILOR WARD IV n FRANK LONERGAN, COUNCILOR WARD V JANUARY 9, 201 2 - 7:00 P.M. ERIC MORRIS, COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. City Hall and the Library will be closed on January 16 for Martin Luther King Jr. Day. The Aquatic Center will be open normal hours. Appointments: None 4. COMMUNITY /GOVERNMENT ORGANIZATIONS A. Chamber of Commerce B. Woodburn School District 5. PROCLAMATIONS /PRESENTATIONS Proclamations: None Presentations: None 6. COMMUNICATIONS None 7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council consideration not already scheduled on the agenda. 8. CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. *'Hanna nnenrRebes Dlspon1Bles ram aQueuas personas one no xaman incil,es, pnem acueRDo. Contunijtese ai. (503) 980- 2L(85. ** January 9, 2012 Council Agenda Page i A. Woodburn City Council minutes of December 12, 2011 1 Recommended Action: Approve the minutes. B. Recreation and Park Board minutes of December 13, 2011 5 Recommended Action: Accept the minutes. C. Crime Statistics through December 2011 10 Recommended Action: Receive the report. 9. TABLED BUSINESS None 10. PUBLIC HEARINGS None 11. GENERAL BUSINESS - Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this portion of the Council's agenda. Comment time may be limited by Mayoral prerogative. A. Extension of City Administrators Employment Agreement 14 Recommended Action: It is recommended that the City Council extend the City Administrators Employment Agreement one (1) additional year. 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A. Director's extension of the Planning Commission's Approval of 15 DR 2008 -05 and EXCP 2008 -08, located at 1300 Second Street Recommended Action: No action is recommended. This item is placed before the Council for information purposes in compliance with the Woodburn Development Ordinance. The Council may call up this item for review if it desires. 13. CITY ADMINISTRATOR'S REPORT 14. MAYOR AND COUNCIL REPORTS 15. ADJOURNMENT January 9, 2012 Council Agenda Page ii COUNCIL MEETING MINUTES DECEMBER 12, 2011 0:00 DATE COUNCIL CHAMBERS, CITY HALL, CIT Y OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, DECEMBER 12, 2011. CONVENED The meeting convened at 7:00 p.m. with Mayor Figley presiding. ROLL CALL Mayor Figley Present Councilor Cox Present Councilor Lonergan Present Councilor McCallum Present Councilor Morris Present Councilor Pugh Present Councilor Schmidt Present Staff Present: City Administrator Derickson, City Attorney Shields, Police Chief Russell, Public Works Director Brown, Economic & Community Development Director Hendryx, Police Captain Garrett, Police Captain Alexander, Asst. City Engineer Liljequist, Sr. Management Analyst Moore, Recorder Shearer. 0:02 ANNOUNCEMENTS Holiday Closures — Christmas: City Hall will close at noon on December 23 and will reopen for regular business hours on December 27. The Aquatic Center will be closed December 24 and 25. The Library will be closed on December 24 and 25 and will be open December 26 from 10:00 am to 2:00 pm. New Year: City Hall will be closed on January 2. The Aquatic Center will be closed January 1 and the Library will be open on January 1 and closed on January 2. 0:03 APPOINTMENTS A. Planning Commission — Mayor Figley appointed, subject to Council approval, the following reappointments to the Planning Commission: Claudio Lima Charles Piper Sharon Corning Pugh/McCallum...approve the reappointments. Motion passed unanimously. B. Library Board Appointment — Mayor Figley appointed, subject to Council approval, the following reappointment to the Library Board: Neal Hawes Lonergan/Cox...approve the reappointment. Motion passed unanimously. 0:04 COMMUNITY /GOVERNMENT REPORTS A. Chamber of Commerce — Chamber President Taylor provided an update on the status and activities of the Chamber and Woodburn Area Tourism. Page 1 - Council Meeting Minutes, December 12, 2011 1 COUNCIL MEETING MINUTES DECEMBER 12, 2011 B. Woodburn School District — Superintendent David Bautista provided an update on School District events and activities. 0:10 PRESENTATIONS A. Civil Engineering Cooperative Program — Public Works Director Brown introduced Oregon State University Intern Dan Howard who provided an overview of the Civil Engineering Cooperative internship program. 0:38 CONSENT AGENDA A. Approve Woodburn City Council minutes of December 12, 2011, B. Approve extension of City Administrator's Employment Agreement, and Councilor Cox requested that item B. be addressed separately by the Council. Councilor Lonergan seconded the request. McCallum/Cox.... adopt the consent agenda as modified. The motion passed unanimously. Council discussed the proposed extension of City Administrator's employment agreement. Councilor Cox feels that this item requires additional discussion and is best addressed in an Executive Session. Council discussed the past practices regarding City Administrator contracts. Cox/Pugh...that the issue of the City Administrator's employment agreement extension be referred to an Executive Session at a future date. Motion passed 4 -2 with Councilors McCallum and Morris and voting no. 0:46 COUNCIL BILL NO. 2883 — AN ORDINANCE AMENDING ORDINANCE 2307 (THE WILLAMETTE BROADBAND, LLC/WAVEDIVISION VII, LLC CABLE TELEVISION FRANCHISE) TO EXTEND SAID FRANCHISE ORDINANCE UNTIL JUNE 30, 2012 AND DECLARING AN EMERGENCY Councilor McCallum introduced Council Bill 2883. Recorder Shearer read the two readings of the bill since there were no objections. On a roll call vote for final passage, the motion passed unanimously. Mayor Figley declared Council Bill 2883 duly passed. 0:48 COUNCIL BILL NO. 2884 — AN ORDINANCE READOPTING ORDINANCE 2291 (THE DATAVISION COMMUNICATIONS, LLC/TELECOMMUNICATIONS FRANCHISE) UNTIL JUNE 30, 2012 AND DECLARING AN EMERGENCY Councilor McCallum introduced Council Bill 2884. Recorder Shearer read the two readings of the bill since there were no objections. On a roll call vote for final passage, the motion passed unanimously. Mayor Figley declared Council Bill 2884 duly passed. Page 2 - Council Meeting Minutes, December 12, 2011 2 COUNCIL MEETING MINUTES DECEMBER 12, 2011 0:49 PUBLIC RESTROOM AT THE DOWNTOWN PLAZA Councilor McCallum introduced the discussion regarding the temporary public restroom currently located in the downtown Plaza. Councilor Lonergan, who represents Ward 5 where the plaza is located, discussed his impressions of the public urination problem historically and the usage statistics of the current portable restroom. He doesn't find the restroom attractive but believes there is sufficient usage to warrant placement during the summer event season. Councilor Schmidt believes there should be a restroom downtown, but does not favor a permanent facility. He recommends placement of a portable restroom at the transit facility behind the Public Works Annex building. He also recommends encouraging use of existing City buildings such as the Library & City Hall. Councilor Lonergan and McCallum are not convinced using existing City buildings would fully address the problem due to limited availability in the evening hours. Councilor Cox does not favor the permanent placement of a portable restroom in the downtown area. He believes they are not hygienic or aesthetic for the downtown area. He believes there has to be a better solution. He also does not believe the City has an obligation to provide a public restroom in this area, and furthermore does not have the funding to construct and maintain a public restroom. He feels citizens should be responsible for finding and utilizing appropriate restrooms. He suggests that signage directing the public to existing public restrooms in the Library and City Hall be established. City Administrator Derickson and Community Services Director Row discussed usage since the placement of the restroom in late June -early July. There has been varying degrees of usage, with high usage around events at the plaza, and there has been no reported vandalism. Public Works Director Brown reported on downtown garbage cleanup activities performed by Public Works staff, which includes occasional public defecation cleanup. Councilor Pugh reiterated that there is no funding available to make a public restroom available. He doesn't support the portable option either, partially because of aesthetics; largely due to cost. Councilor Moms has done his own informal polling and does not support the placement of a portable restroom downtown. Durrell Crays of 167 N. Settlemier testified that he surveyed members of the Downtown Neighborhood Association and they are strongly opposed to the placement of a portable restroom downtown except when associated with a specific event. He feels that the problem could be addressed by downtown businesses as he feels the usage is by customers of the downtown businesses. He encouraged Council to consider developing a long term plan for a permanent restroom near the transit facility and not settle for a short term fix. Page 3 - Council Meeting Minutes, December 12, 2011 3 COUNCIL MEETING MINUTES DECEMBER 12, 2011 Councilor McCallum feels that there is a need for restroom facilities downtown outside the plaza to ensure that the continued development and revitalization of downtown is not hampered. Mayor Figley stated that in a perfect world we would have permanent restroom facilities with adequate staffing to maintain them in the downtown area. She believes the usage of the existing portable restroom indicates a need for such facilities. Lonergan/McCallum...authorize the City to make a restroom available in the downtown area outside of the Plaza for approximately five months a year in the summertime. On a roll call vote, Councilors Lonergan, McCallum, and Schmidt voted yes and Councilors Pugh, Cox, and Morris voted no. Mayor Figley cast the deciding vote as yes. The motion passed 4 -3. 1:38 CANCELLATION OF DECEMBER 26, 2011 COUNCIL MEETING McCallum/Cox...cancel the December 26, 2011 meeting. Motion passed unanimously. 1:39 CITY ADMINISTRATOR'S REPORT • Economic & Community Development Director Hendryx introduced the new part-time Urban Renewal planner, Matt Craigie. 1:40 MAYOR AND COUNCIL REPORTS • Councilor McCallum commended Public Works for their participation in the Firefighters Food Drive. 1:43 ADJOURNMENT Lonergan/McCallum... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:45 p.m. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Christina M. Shearer, Recorder City of Woodburn, Oregon Page 4 - Council Meeting Minutes, December 12, 2011 4 City of Woodburn Recreation and Park Board Minutes $0,4 ` r December 13, 2011 • 6:30 p.m. WOODBURN 1. CALL TO ORDER The meeting and was called to order at 6:30 p.m. Rosetta Wangerin; Board Chair was absent, Joseph Nicoletti; Board Secretary conducted the meeting. 2. ROLL CALL Position I Brent Glogau, Member (12/13) Present Position II (Student) Claudia Urias - Guerrero (12/11) Absent Position III Joseph Nicoletti, Board Secretary (12/13) Present Position IV Rosetta Wangerin, Board Chair (12/13) Absent Position V Bruce Thomas, Member (12/13) Present Position VI , Member (12/12) Vacant Position VII Tony Waite (12/12) Present 3. APPROVAL OF MINUTES Bruce Thomas/Brent Glogau - Motion to accept the October 11, 2011 minutes as written and seconded. The motion passed unanimously. 4. BUSINESS FROM AUDIENCE None. 5. OLD BUSINESS Downtown Plaza Restroonl Jim refreshed the Board on the background of the downtown restroom discussions. Consequently, a portable restroom was placed at the Downtown Plaza, as a test, prior to pursuing a permanent solution, such as constructing a permanent portable restroom enclosure. Over the five month trial period from mid July through mid December, the restroom was found to be very well used and not subjected to graffiti or vandalism. On December 12, the City Council considered many options, including the construction of a decorative portable restroom enclosure and construction of a permanent restroom, but ultimately directed staff to place an ADA portable restroom somewhere downtown (but not in the Plaza) for a 5 -month period next year. The location has not yet been established, but Jim expects the restroom to be in service from May through October 2012. Bruce asked if we had purchased the movie screen to show movies in the Library Park this summer. Jim explained that after viewing the movie on the large white tarp, he believes that the smaller screen they originally considered would not be as effective. Jim shared that they were considering three movie nights next summer and would solicit sponsors to offset the cost. 6. NEW BUSINESS Page 1 of 5 5 City of Woodburn 410Q—Ase, Recreation and Park Board Minutes December 13, 2011 • 6:30 p.m. WOODBURN Annual Board Workshop Jim took the opportunity to introduce Brent Glogau, our newest Board member, and shared that Cheryl Shepherd, recently resigned her position. Brent shared that he applied for the board position because of his interest in sports and recreation, and now has the extra time to volunteer. Discussion took place on the annual workshop and whether to wait for all Board positions to be filled before scheduling the date. In consideration, of the time consuming process of recruiting an appointing new members, the consensus was to tentatively schedule the workshop for January 10 at 5:30 PM. Since it is important for new members to attend the annual workshop, Jim indicated that he would make sure that an appointment to our vacant position wasn't eminent before confirming the date. Bruce pointed out that potential applicants could certainly attend the workshop, since it is a public meeting. Jim shared that the workshop is an important opportunity for the Board to discuss priorities and projects, and establish goals for the coming year. Bruce asked whether there was going to be excess money for capital projects in the next fiscal year. Jim stated that the City's financial analysis projects continued tight budgets, and that it is very unlikely that the General Fund will be in a position to support capital projects next year. 7. DIVISION REPORTS Aquatics — Kristin Graybeal Finances — Kristin reported that expenditures in October totaled only $22,000, but that revenues were also down as we tried to build our customer base back up following the September closure. November is going to be a high expenditure month, as we made our final payment to Swim Essentials and incurred cost to repair a significant plumbing leak in the ceiling. Community Support — Dutch Brothers chose the Aquatic Center to be the recipient of their Buck for Kids Dav promotion on December 9. $1.00 for every beverage sold will go to the Aquatic Center to be used for families that can't afford swim lessons. She reported that 3,300 swim lesson scholarships were awarded this year. Kristin also shared that she had received a mini -grant of $300 through Fiesta Mexicana Fund to help offset the cost of 4th grade swim lessons. Community Partnerships — Kristin has been working with Diesel Fitness, Curves and Anytime Fitness to offer a discounted joint membership. They will be reviewing the program in three months to see if any changes need to be made. Woodburn Outdoor Program Lessons — Fifteen teenage members of the Woodburn Outdoor Club, sponsored through the Boys & Girls Club have been taking swim lessons at the Aquatic Center at a reduced price. Kristin shared that this week's Independent will have an article on this program and the Aquatic Center. Page 2 of 5 6 City of Woodburn n Recreation and Park Board Minutes f * December 13, 2011 • 6:30 p.m. WOODBUR Eauinment Room Update — A variable frequency drive has been installed on the main pool pump. This will save electricity cost because they will be able to adjust it according to the use of the pool. Winter — Spring 2012 Program Guide — Kristin distributed a copy of the Aquatic Center Winter/ Spring guide. Kristin said she focused on creating new programs to take advantage of New Year's resolutions. The Center is going to begin opening at 9:00 PM Saturday mornings, offering dry-land classes; Zumba, Turbokick, PiYo and Abs & Glutes Toning. All of these new dry-land classes will take place in the old storage room which has been converted to a fitness/ party room. She has been busy encouraging middle school kids to attend the Friday night teen swim from 7:00 — 9:00 PM and also started a swim lesson special with buy one — get one free for the same child. Kristin showed the Board a "New Year's" promotion post card that was mailed to 600 patrons. Challenges — Kristin shared that building programs now that she expects to continue increasing attendance and revenues. Recreation — Stu Spence Youth Sports — Stu shared that this season's Pee Wee Basketball program has 45 registered players - 10 more than last year. In this league, 3 -5 year olds play 3 -on -3 games on lowered hoops. Adult Sports — We just completed a successful Men's Basketball season with 17 participating teams. Winter league promises to be our busiest season with potentially over 24 teams. Stu is introducing an eight week outdoor men's basketball league playing 5 -on -5 at Centennial Park this summer. P.A.L. Mentoring - Mentor Coordinator, Andrea Oropeza just returned from the bi- annual PAL conference in Seattle with lots of new ideas for the program to grow and be successful. The current PAL grant ends March 31, 2011 but Stu has applied for another PAL Mentoring Grant and if approved it would extend the program from January — December 2012. Currently, there are 18 adult mentors and youth mentees. Boys & Girls Club — The Woodburn Boys & Girls Club Unit Board has been busy planning for the 2012 -2013 school year. The School District's 21s Century grant is being reduced by 25% ($120,000) next year, so the Unit Board is working on strategies to fund 4 staff people, 1 at each After School Club site serve 20 kids at each school. The YMCA has also been invited to the table and it is uncertain what their involvement will be at this time. The Boy Scouts have also shown interest. This is slowly evolving into an umbrella organization, which will be managed by the School District to create sustainability. Page 3 of 5 7 City of Woodburn n Recreation and Park Board Minutes i t . • December 13, 2011 • 6:30 p.m. WOODBURN Tree Lighting — Stu showed a short PowerPoint presentation of the December 4` Mayor's Tree Lighting event. Stu reported that approximately 50 people gathered at the Settlemier House to listen to the Dickens Carolers and light the Settlemier House tree. At 5:30 PM, Mayor Figley and the Dickens Carolers led the candlelight parade down Garfield to the Plaza where a group of 200 people had assembled. Dance - Dance- Dance, the local dance troupe, performed a variety of holiday themed routines followed by the lighting of the Downtown Plaza tree. At the conclusion, Santa made an appearance in a decorated 1927 Oldsmobile, handing out candy canes to all of the children and listening to all their Christmas wishes. A special thanks to Mayor Figley for her leadership and involvement in the event, Ray from Viesko Concrete in providing Santa's car, to our volunteer, Tony, who played Santa, Loves Bakery for providing snacks, Public Works for installing and decorating the tree, and to the Youth Advisory board for decorating the Plaza gazebo and palm trees. 1785 Locomotive Park — Stu reported that he is currently working with Frank Scheer, a Portland volunteer and member of the Oregon Historic Railways Association that helped restore the 1785 locomotive on a PowerPoint to celebrate the 55 anniversary of the Locomotive coming to Woodburn. Stu scanned 80 old pictures that Frank supplied involving the locomotive. We are also working with the After School program to put together a video tour of the locomotive as well on onsite interaction with it. Collaborative Sponsorship Program — Recreation & Parks along with Library is working together on a comprehensive sponsorship program for our summer events. We hope to increase leverage and sponsorships benefits by offering summer long program sponsorships that would include Music, Movies and Market in the Park and the 4 of July. Parks and Facilities — Jim Row Mill Creek Greenwav Project Jim reported the project is complete; however, Public Works is still working to install a couple remaining trail signs. There has been a desire from the neighborhood HOA to connect a small grassy area located off Hermanson St, north end of the pond, to the existing trail. Discussion has taken place on various solutions that would create a way for people to cross the creek and have a better way to gain access to the existing gravel path. Installing a bridge would be quite costly, so a culvert crossing option is being considered. Joseph asked if the culvert option was okay with the wetland issues and Jim answered that he has been in contact with DSL and will have to modify the existing permit, but it is possible. Page 4 of 5 8 City of Woodburn — Recreation and Park Board Minutes iummir December 13, 2011 • 6:30 p.m. WOODBURN Bruce mentioned that in the spring a grand opening needs to be planned for Mill Creek Greenway. Discussion took place regarding the possibility of incorporating activities into the dedication that might draw increased family attendance, such as a fun run. 8. FUTURE BOARD BUSINESS Recreation and Park Board Elections 9. BOARD COMMENTS None. 10. ADJOURNMENT The meeting was adjourned at 7:30pm Joseph Nicoletti, Board Secretary Paulette Zastoupil, Recording Secretary Date Date Page 5 of 5 9 12/20/2011 Woodburn Police Department MONTHLY ARRESTS BY OFFENSES JANUARY THRU DECEMBER 2011 CHARGE DESCRIPTION Total MITIFeb Ira , • r Ma ormimummov Emiumummumumm GGRAVATED ASSAULT 1111110111EIMBILMINIENEMMENIMINEINE • NIMAL CRUELTY m = = = = = = =mliBERE • NIMAL ORDINANCES MiEMIWWWW =MilM ''MM RSON mEmminiouniammmu • SSAULT SIMPLE 10 ; MEMMEIt:INEIMINENMWM BURGLARY - BUSINESS _IMMWMIIIIEIMIIIIEllE111011EllIE BURGLARY - OTHER STRUCTURE immigumm = = = = = == BURGLARY - RESIDENCE IIEEIMIIIIMIMMEMIIIIIIMEIIEMMI HILD ADBANDOMENT 1 wwwwwwiiimwm= HILD NEGLECT IIIEEMIMIMMIIIIEIMMILIIIMIIIIE ITY ORDINANCE 1mmumwmumminimEgE RIMINAL MISTREATMENT m = = = = =.100ENEENENIE URFEW MMMIMIMMIIMMWMMIIME USTODY - DETOX MMil=MiMEEIIEIIIIIIIIIEIIIIIIIIIEIMEIIIE USTODY - MENTAL INEENIEINEMEMEIIIENIEMMEMM= USTODY - PROTECITVE _wwwwwwwwwwiniE DISORDERLY CONDUCT IIIME11115111101111EIMMIWWWWW DRIVING UNDER INFLUENCE ____ �� '� �IR DRUG LAW VIOLATIONS �MELENEEIREIMM`;IIIMEME DWS /REVOKED - FELONY 1 = = = = = =gimounEw DWS / REVOKED - MISDEMEANOR MIEMMWEIEIMMIIILIIIEllEIMMEI ELUDE ____ llEMICIEMMIEW EMBEZZLEMENT ____ MOMMWMEE ESCAPE FROM YOUR CUSTODY 1mmogimmumimummomE FAIL TO DISPLAY OPERATORS LICENSE 211MEMIEMEMMWMWM ►MM FAILURE TO REGISTER AS SEX OFFENDER wwwzmiEnEmmommiw FORCIBLE RAPE MIEIMIEMEMM =MWMWMEIMI FORGERY /COUNTERFEITING ____ IRM�� FRAUD - BY DECEPTION /FALSE PRETENSES _MMIMMMIIIIIEINIENEMEINCIE FRAUD - CREDIT CARD /AUTOMATIC TELLER MACHINE ___ 1 mwmimmiE FRAUD - IMPERSONATION miNEEENEwwww =mEnEw FUGITIVE ARREST FOR ANOTHER AGENCY 19 ' EMENEMENEMEMMENEMIENIIE FURNISHING ____ MWM1= == ARBAGE LITTERING ____ MMEIMMINEINE HIT AND RUN FELONY MMIIIE1111EUMIMMIMMMil HIT AND DENTITY T EFTSDEMEANOR 11111111EREttatill INTIMIDATION /OTHER CRIMINAL THREAT `i,MILIMMICIMINEMMMIIIONEIE KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE _ wmmumwm MINOR IN POSSESSION 11112EMEIMMMIIIEMIIIE11110111EMM MOTOR VEHICLE THEFT __ __ ��MIMMWM • THER ____ MMEMMMIE RECKLESS DRIVING RESTRAINING ORDER VIOLATION siEntintittEnt ROBBERY - BUSINESS MMMIIEIMIIIIEIEIMIIMMMilMil ROBBERY - CONV.STORE 1 .E.E.Ewwwwwwwmg ROBBERY - OTHER 1mimmwmmimmEgiEmENE RUNAWAY IIIIMEIMMMIIENIEINIE11111•1111MM : , , , . , .: ... mmimmmommiEwmmiimm, Page 1 of 2 10 12/20/2011 Woodburn Police Department MONTHLY ARRESTS BY OFFENSES JANUARY THRU DECEMBER 2011 Total an Feb . ar ' • a un • ,�, • • Nov SEX CRIME - NON -FORCE RAPE � � MIMMM�� &" SEX CRIME - OTHER immummEmw 1 •EmoommE SEX CRIME - PORNOGRAPHY /OBSCENE MATERIAL wwwwww`wwww,m SEX CRIME - SEXUAL ASSAULT WITH AN OBJECT mminEwwwwwww.im STALKER 1 .1EMEMMIIMIEMMILIMMM STOLEN PROPERTY - RECEMNG,BUYING,POSSESSI commolumwwwwwslE THEFT - BICYCLE ima`mEgim`EE`momm THEFT - BUILDING 11 MOMMIEMIEMMMINEMEIMIEW THEFT - FROM MOTOR VEHICLE immiummumEEENENEw THEFT - OTHER MEMINIMIMMIIENEIMMIENIIM THEFT - PICKPOCKET IMMINEIMMIMOUMMEEM THEFT - SHOPLIFT MECNIEIMMEMMIEMEMENEEMEENEEME TRAFFIC VIOLATIONS MEMIENEINEMEIWNEMILEMEMM TRESPASS MEIMIMMIEMEMIMIIIEMIEW, UNAUTHORIZED ENTRY INTO MOTOR VEHICLE immummommiEmumE VANDALISM INZZIMMIIIMIEMMEINEMMIIIE WARRANT ARREST FOR OUR AGENCY ___ MIIMMEMNIEMMjMIIIE WEAPON - CARRY CONCEALED _ummigEmmEgommEE WEAPON - EX FELON IN POSSESSION mumm '�`wmgommigE WEAPON - OTHER 1MMEMEMMIEMILMIL` WEAPON - POSSESS ILLEGAL MEMMUIIIIIIMMMIMMMINEW Jan Fob Mar Apr May Jun Jul Aug Sep Oct Nov 2011 Total 1,725 151 95 185 207 209 173 135 166 129 147 123 2010 Total 1,425 142 127 127 120 131 135 115 122 136 120 143 2009 Total 1,813 135 199 169 170 168 192 173 176 203 161 136 Arrests / Year 2000 lsoo 0 1200 W I 1 0 2000 2010 7011 Year Page 2 of 2 11 12/20/2011 Woodburn Police Department MONTHLY CRIMINAL OFFENSES JANUARY THRU DECEMBER 2011 CHARGE DESCRIPTION Total 011Feb R'T221912101111=12 - 1 3iNov AGGRAVATED ASSAULTIEMM MIMIMMIMIMM`i, ANIMAL CRUELTY iimmmigummmigimimmm ANIMAL ORDINANCES 21111111MIIEMIMMICIIIIIMIEMEM ARSON 11 MIMMEEMIEMILIMMWMOM ASSAULT SIMPLE 10 ' MEIEEMMEMEMEIIEIIEIIEIEE ATTEMPTED MURDER ____ ��w BURGLARY - BUSINESS WM =111111WW =MMNIEIIIC BURGLARY - OTHER STRUCTURE MEMIIIIEINEMEIMMilINEMILIEINIII BURGLARY - RESIDENCE WEINIMEMENIEIMMIIEEMMMIIIC CHILD ADBANDOMENT 1mumiEwwwwwiimmo CHILD NEGLECT IME1111110MIMMMIEMOMOMM CITY ORDINANCE MIEIMMIMEIMMIIIIENCMMUMM COMPUTER CRIME mEmmummumummmiE CRIME DAMAGE -NO VANDALISM OR ARSON IMEMMIIIIEMMEINEQi,MIIENE CRIMINAL MISTREATMENT _MIEMINE1111EINEIIIMENIEINEW CURFEW _mumEmEmmmigmum CUSTODY - DETOX Mi1=111111MIMMIMMINIE11111M CUSTODY - MENTAL 51 1110111EMMMIENCIIIEMM= CUSTODY - PROTECITVE 1m.E.E.EugEmuuw DISORDERLY CONDUCT ____ EIIIMINEINCINEW DRINKING IN PUBLIC 1 .EigEmmummmommw■ DRIVING UNDER INFLUENCE IIMEMM ®MEIREMEN'MEMIEE1111E DRUG LAW VIOLATIONS MEMMIEIIIMEMMEINCMEM DWS /REVOKED - FELONY 1111011EMMMIEMEINEMWM DWS/REVOKED - MISDEMEANOR 31 111EMMILMIIIEIMMIEIEMEI ELUDE MIIIIEMIEM1111111111= = = =1111E EMBEZZLEMENT momiumusiammmomm ESCAPE FROM YOUR CUSTODY 1mwEEEmumiEmilimm FAIL TO DISPLAY OPERATORS LICENSE 21MIIIEMMMIIIIEIMMMEIMM FAILURE TO REGISTER AS SEX OFFENDER migaminEmmigiammomigEm FORCIBLE RAPE ww`i,'.EgiumwmmElgium FORGERY /COUNTERFEITING MEMLIMMIIMMIEMMIIEMNIIE FRAUD - ACCOUNT CLOSED CHECK simmgEmmummiEgmlumm FRAUD - BY DECEPTION /FALSE PRETENSES MMEIIIIBIEMMMIMIMMMMO FRAUD - CREDIT CARD /AUTOMATIC TELLER MACHINE 211111CIMMEEMIEIMMIMINEMEM FRAUD - IMPERSONATION 1MMIEMEMMIIIEMIEMM FRAUD - NO ACCOUNT - CHECK 1mmEmimmiEmummumm FRAUD - OF SERVICES /FALSE PRETENSES 111LIEMMMINEMIIIIMMIUMM FRAUD - WIRE nimumwmgEmmommEim FUGITIVE ARREST FOR ANOTHER AGENCY •111111MEMENMEIMMEEMEIIKIM FURNISHING IIIEEMINEMIIIMIIIEMMIIIIEMIE GARBAGE LITTERING = =`; = ==111111EIMMEIMMIIIIil HIT AND RUN FELONY MEEMMIEIMMILIMIMMINEMEM HIT AND RUN - MISDEMEANOR 10 MillIMIMMMIEEMMEMEMIIIIE IDENTITY THEFT ____ MEI ►.�INEMMI INTIMIDATION /OTHER CRIMINAL THREAT NEEINEIMMIMMMNIEINEIMMM KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE ____ mmmiummo MINOR IN POSSESSION 31 =MMIEllEMMIIIEMIMMM MISCELLANEOUS MEMEIMIMMIIMMIIEMWMCIIIE MOTOR VEHICLE THEFT 311MMIE1111EMMIllEMIMMIM OTHER IMIMMIIIEMMENEMIEMMWEIE PROPERTY - FOUND LOST MISLAID WIIIIIMIEMINIENEIIIEINIMEIMIEW PROPERTY RECOVER FOR OTHER AGENCY mimmoiammommEmmu RECKLESS DRIVING IMIMMIIIILIIMMEINIIIIMMEEMEIIE RESTRAINING ORDER VIOLATION IMMIIIICIEMMIIIIMMINIC ►.W ROBBERY - BUSINESS =MIIIIEMMIMIIIEMDIIIIEMEIIIEIIEI ROBBERY - CONV.STORE 1 .E.Emmimmwmumwt= Page 1 of 2 12 12/20/2011 Woodburn Police Department MONTHLY CRIMINAL OFFENSES JANUARY THRU DECEMBER 2011 Total an 'Feb 1 ar A • a un ul • • • v ROBBERY - OTHER EMIEMIIIMIEMICIMILIIMIENE - OBBERY - RESIDENCE 11111KIMIIE`INE`MEICUM UNAWAY • - - • . • „ E�M��MMEIMM�M EMMONIEMIMIEllIMIKIINEMENIE EX CRIME - OTHER E`MIENIEMMIEMIMMilliMil TALKER 1 `MIEM`MMIIM`IEW ■ T • - - • - - TY - : N : Y N - • ► EMEMEIMMIEMIUMMEMUM UICIDE EIMMEW`MMIEMIUMUIM HEFT • BICYCLE EMMICEMOMILIMEIMIIMMINOIM HEFT - BUILDING EIIMIUMMIMMEINE110111EllE HEFT - COIN OP MACHINE 1llEMIE`IIIIMIIEMIMIMMIE HEFT - OTHER 121 1111EMEMEMEMEMEIMEMENECIIEM HEFT - PICKPOCKET EMINEMEIMEMINEMIEMMEM HEFT - PURSE SNATCH ____ IM�M�� HEFT - SHOPLIFT ENEWMEIMEN`' NECIEEIIIMENEE RAFFIC ORDINANCES 11111EMUIMMUI`IEM, RAFFIC VIOLATIONS 141MMIEE®®M1MEMIMELEIM RESPA S • ■ _ • • 4D; E � MME"M �� ANDALISM 211 10NE EEIMEIlIELIEEt'.; EAPON - OTHER 1 1MUINEMIIIIEMMMNIENE EAPON - SHOOTING IN PROHIBITED AREA 1`MBEILIMILIM`UIED ILLFUL MURDER 1`uuniEuum Total ®IZZI®QEQ7® ®EMI Oct Nov 2011 Total EKIEEZBEEEEEZEIELEEEE 198 2010 Total 2,675 321 223 282 219 283 2531 197 231 239 203 225 2009 Total 3,401 276 297 289 309 283 262 313 299 291 319 456 Offanses 1 Year 3500 3000 2500 , . , N W a z III I la moot soo • , o , , 2400 2010 !M4 YEAR Page2of2 13 OODBUR fun, W N January 9, 2012 TO: Honorable Mayor and City Council FROM: Scott Derickson, City Administrator SUBJECT: Extension of City Administrator's Employment Agreement RECOMMENDATION: It is recommended that the City Council extend the City Administrator's Employment Agreement one (1) additional year. BACKGROUND AND DISCUSSION: On November 14, 2011 you evaluated the City Administrator's performance for the period of October 2010 through October 2011. The Council is now being asked to authorize Mayor Figley to extend the City Administrator's Employment Agreement one year to be added onto the existing contract. Agenda Item Review: City Administrator _x City Attorney _x Finance _x 14 WOODBURN 4geffia keffr • • January 9, 2012 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Community Development Director SUBJECT: Director's extension of the Planning Commission's Approval of DR 2008 -05 and EXCP 2008 -08, located at 1300 Second Street. RECOMMENDATION: No action is recommended. This item is placed before the Council for information purposes in compliance with the Woodburn Development Ordinance. The Council may call up this item for review if it desires. BACKGROUND: The applicant requested a design review for Nuevo Amanecer Phase IV, a 40- unit affordable housing development and an exception to street right -of -way and improvements on 2nd Street. The Planning Commission held a public hearing on December 11, 2008 and approved the final order January 8, 2009 subject to conditions. The applicant subsequently requested that the approval be extended under the recently modified provisions of Section 4.102 of the Woodburn Development Ordinance. The extension is an administrative decision and is subject to appeal and Council call -up. DISCUSSION: None. FINANCIAL IMPACT: This decision is anticipated to have no public sector financial impact. Agenda Item Review: City Administrator x City Attorney _x Finance x 15 Honorable Mayor and City Council January 9, 2012 Page 2 • • 411* ..414 sw S • • s .....,-- -Itc: .1-011 .f :. , . , . - . -„- „r ,Ii . 4, Nuevo + �' -'3� . Amanecer Stonehedge Phases I -III w Apartments `. - . - ' , : 0 it *-, i_ :,-- ,, -. ` : This project ■ a '\.., ti .., i Z • �rR `S' ...... , •,. • -, .‘ ' -7, ) .. t ' 44r ' lb, lit 'kir, - ''' ' 1 SP \ ' -4 Aerial photo showing the project location 16 „4011 "�■�-.�, �� 4�� .•'iii ht_io W ppp y a N Incorporated 4 889 December 19, 2011 Roberto Jimenez Farmworker Housing Development Corporation 1274 Fifth Street, 1A Woodburn, OR 97071 Re: Extension of approval for Planning cases DR 2008 -05 and EXCP 2008 -08 Dear Mr. Jimenez, The City Council recently amended the provisions of the Woodburn Development Ordinance that governed the expiration of development decisions. Under the new provisions, you have requested that the approval for Design Review 2008 -05 and Exception to Street Right -of -Way and Improvement Requirements 2008 -08 be extended for two years. Your request is hereby approved. The approval for Design Review 2008 -05 and Exception to Street Right -of -Way and Improvement Requirements 2008 -08 now expires on January 8, 2013. Please note that this decision may be appealed within 12 days from the date this notice was mailed. Additionally, the City Council may choose to call the matter up for a de novo hearing. In either event, the Department of Economic and Development Services will contact you. If you have any questions about this matter, please call me at 503- 980 -2445. Sincerely, J i James N.P. Hendryx Director of Economic and Development Services Economic and Development Services 270 Mongontery Street • Woodburn, Oregon 97071 Ph.503 -982 -5246 • Fax 503 -982 -5244 4.102.05 Extension of a Development Decision The effective time period of a final decision may be extended for up to two years by the Director, subject to a Type II application. The request shall be approved unless significant changes have occurred to this ordinance or the use is no longer allowed as originally approved. In making a decision to grant the extension, the Director shall consider if there is a need to modify the decision or conditions of approval to meet standards in affect at the time of the extension request. 4.102.06 Interpretation A. Interpretations, Generally 1. An ambiguous term in the Woodburn Development Ordinance may be interpreted in the final decision of any Type II, III or IV application or by a request for a formal interpretation by the City Council. A request for a formal interpretation may be initiated by the Director when, in the administration of the Code, the Director deems it appropriate that a question as to the intent of the Woodburn Development Ordinance be formally rather than administratively resolved. Alternatively, any person, upon application, may request a formal interpretation. 2. The purpose of a formal interpretation is to clarify the intent of the Woodburn Development Ordinance and its application in particular circumstances. The Council shall not, by interpretation, vary or modify any clear and unambiguous provisions of this ordinance. Formal interpretations shall be processed as a Type IV application. 3. Formal interpretations made by the Council shall control future administration and enforcement of the Woodburn Development Ordinance until vacated or superseded by Council or incorporated as an amendment of the Woodburn Development Ordinance. 4. The Director shall keep a log of all formal interpretations. B. Interpretation and Application of Code Language 1. The terms or words used in this Code shall be interpreted as follows where the context demands: words in the present tense include the future; the singular number includes the plural and the plural number includes the singular; the word "shall" is mandatory and not discretionary; the word "may" is permissive; the term "should" is discretionary, the masculine gender includes the feminine and neuter; the term "this Code" shall be deemed to include the text of this Code, the accompanying Official Zoning Map and all amendments made hereafter to either; the term "standard" indicates a mandatory requirement; the term "guideline" indicates a norm that is accepted in the community but which is not a mandatory requirement. 2. The Director shall have the initial authority and responsibility to interpret all terms, provisions and requirements of this Code. The City Council shall have the final authority to interpret all terms, provisions and requirements of this Code. 3. The Code shall be read literally. Regulations are not more or less strict than as stated. 4. Proposals for uses where the code is silent or where the rules of the Code do not provide a basis for concluding that the use is allowed, are prohibited. Section 4.102 Page 4.1 -17 1 and transcript fee within the appeal period is a jurisdictional defect and will result in an automatic rejection. If an appellant prevails at hearing or on appeal, the transcript fee shall be refunded. C. Notice of the Appeal Hearing: The Director shall issue notice of the appeal hearing to all parties who signed in or participated, either orally or in writing, before the close of the public record. Notice of the appeal hearing shall contain the following information: 1. The file number and date of the decision being appealed; 2. The time, date and location of the public hearing; 3. The name of the applicant, owner and appellant (if different); 4. The street address or other easily understood location of the subject property; 5. A description of the permit requested and the applicant's development proposal; 6. A brief summary of the decision being appealed and the grounds for appeal listed in the notice of appeal; 7. A statement that the appeal hearing is confined to the issues raised in the notice of appeal; and 8. A general explanation of the requirements for participation and the City's hearing procedures. - 4+ 4.102.02 Call - Up Review by the City Council: Type II and III Decisions A. Authority: Whether or not an appeal is filed, the City Council may, by majority vote, initiate a review of a Type II or III decision. B. Procedures: 1. A summary of all Type II and III decisions shall be forwarded to the City Council as an information item by the Director at the time the decision is mailed to the applicant. 2. Review under this Section shall be initiated before the adjournment of the first regular City Council meeting, following the date the City Council receives notification of the decision. 3. Review shall replace a filed appeal of the decision. The appellants of any appeal filed before a City Council call for review, shall receive a full refund of the filing fee. 4. The City Recorder will set the hearing date for the City Council review, considering the 120 -day rule. 5. The notice, hearing and decision procedures for a City Council review shall follow the provisions of the Woodburn Development Ordinance provided for appeals. 4.102.03 Enforcement A. Inspection and Right of Entry: When necessary to investigate a suspected violation of the Woodburn Development Ordinance, or an application for or revocation of any permit issued Section 4.102 Page 4.1 -15