12-12-2011 Minutes COUNCIL MEETING MINUTES
DECEMBER 12, 2011
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CIT Y OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, DECEMBER 12, 2011.
CONVENED The meeting convened at 7:00 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallum Present
Councilor Morris Present
Councilor Pugh Present
Councilor Schmidt Present
Staff Present: City Administrator Derickson, City Attorney Shields, Police Chief
Russell, Public Works Director Brown, Economic & Community Development Director
Hendryx, Police Captain Garrett, Police Captain Alexander, Asst. City Engineer
Liljequist, Sr. Management Analyst Moore, Recorder Shearer.
0:02 ANNOUNCEMENTS
Holiday Closures —
Christmas: City Hall will close at noon on December 23 and will reopen for regular
business hours on December 27. The Aquatic Center will be closed December 24 and
25. The Library will be closed on December 24 and 25 and will be open December 26
from 10:00 am to 2:00 pm.
New Year: City Hall will be closed on January 2. The Aquatic Center will be closed
January 1 and the Library will be open on January 1 and closed on January 2.
0:03 APPOINTMENTS
A. Planning Commission — Mayor Figley appointed, subject to Council approval, the
following reappointments to the Planning Commission:
Claudio Lima
Charles Piper
Sharon Corning
Pugh/McCallum...approve the reappointments. Motion passed unanimously.
B. Library Board Appointment — Mayor Figley appointed, subject to Council approval, the
following reappointment to the Library Board:
Neal Hawes
Lonergan /Cox...approve the reappointment. Motion passed unanimously.
0:04 COMMUNITY /GOVERNMENT REPORTS
A. Chamber of Commerce — Chamber President Taylor provided an update on the status
and activities of the Chamber and Woodburn Area Tourism.
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COUNCIL MEETING MINUTES
DECEMBER 12, 2011
B. Woodburn School District — Superintendent David Bautista provided an update on
School District events and activities.
0:10 PRESENTATIONS
A. Civil Engineering Cooperative Program — Public Works Director Brown introduced
Oregon State University Intern Dan Howard who provided an overview of the Civil
Engineering Cooperative internship program.
0:38 CONSENT AGENDA
A. Approve Woodburn City Council minutes of December 12, 2011,
B. Approve extension of City Administrator's Employment Agreement, and
Councilor Cox requested that item B. be addressed separately by the Council. Councilor
Lonergan seconded the request.
McCallum /Cox.... adopt the consent agenda as modified. The motion passed unanimously.
Council discussed the proposed extension of City Administrator's employment agreement.
Councilor Cox feels that this item requires additional discussion and is best addressed in an
Executive Session. Council discussed the past practices regarding City Administrator
contracts. Cox/Pugh...that the issue of the City Administrator's employment agreement
extension be referred to an Executive Session at a future date. Motion passed 4 -2 with
Councilors McCallum and Morris and voting no.
0:46 COUNCIL BILL NO. 2883 — AN ORDINANCE AMENDING ORDINANCE 2307
(THE WILLAMETTE BROADBAND, LLC/WAVEDIVISION VII, LLC CABLE
TELEVISION FRANCHISE) TO EXTEND SAID FRANCHISE ORDINANCE
UNTIL JUNE 30, 2012 AND DECLARING AN EMERGENCY
Councilor McCallum introduced Council Bill 2883. Recorder Shearer read the two
readings of the bill since there were no objections. On a roll call vote for final passage, the
motion passed unanimously. Mayor Figley declared Council Bill 2883 duly passed.
0:48 COUNCIL BILL NO. 2884 — AN ORDINANCE READOPTING ORDINANCE 2291
(THE DATAVISION COMMUNICATIONS, LLC/TELECOMMUNICATIONS
FRANCHISE) UNTIL JUNE 30, 2012 AND DECLARING AN EMERGENCY
Councilor McCallum introduced Council Bill 2884. Recorder Shearer read the two
readings of the bill since there were no objections. On a roll call vote for final passage, the
motion passed unanimously. Mayor Figley declared Council Bill 2884 duly passed.
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COUNCIL MEETING MINUTES
DECEMBER 12, 2011
0:49 PUBLIC RESTROOM AT THE DOWNTOWN PLAZA
Councilor McCallum introduced the discussion regarding the temporary public restroom
currently located in the downtown Plaza. Councilor Lonergan, who represents Ward 5
where the plaza is located, discussed his impressions of the public urination problem
historically and the usage statistics of the current portable restroom. He doesn't find the
restroom attractive but believes there is sufficient usage to warrant placement during the
summer event season.
Councilor Schmidt believes there should be a restroom downtown, but does not favor a
permanent facility. He recommends placement of a portable restroom at the transit facility
behind the Public Works Annex building. He also recommends encouraging use of existing
City buildings such as the Library & City Hall. Councilor Lonergan and McCallum are not
convinced using existing City buildings would fully address the problem due to limited
availability in the evening hours.
Councilor Cox does not favor the permanent placement of a portable restroom in the
downtown area. He believes they are not hygienic or aesthetic for the downtown area. He
believes there has to be a better solution. He also does not believe the City has an obligation
to provide a public restroom in this area, and furthermore does not have the funding to
construct and maintain a public restroom. He feels citizens should be responsible for finding
and utilizing appropriate restrooms. He suggests that signage directing the public to existing
public restrooms in the Library and City Hall be established.
City Administrator Derickson and Community Services Director Row discussed usage since
the placement of the restroom in late June -early July. There has been varying degrees of
usage, with high usage around events at the plaza, and there has been no reported vandalism.
Public Works Director Brown reported on downtown garbage cleanup activities performed
by Public Works staff, which includes occasional public defecation cleanup.
Councilor Pugh reiterated that there is no funding available to make a public restroom
available. He doesn't support the portable option either, partially because of aesthetics;
largely due to cost.
Councilor Morris has done his own informal polling and does not support the placement of a
portable restroom downtown.
Durrell Crays of 167 N. Settlemier testified that he surveyed members of the Downtown
Neighborhood Association and they are strongly opposed to the placement of a portable
restroom downtown except when associated with a specific event. He feels that the problem
could be addressed by downtown businesses as he feels the usage is by customers of the
downtown businesses. He encouraged Council to consider developing a long term plan for a
permanent restroom near the transit facility and not settle for a short term fix.
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COUNCIL MEETING MINUTES
DECEMBER 12, 2011
Councilor McCallum feels that there is a need for restroom facilities downtown outside the
plaza to ensure that the continued development and revitalization of downtown is not
hampered.
Mayor Figley stated that in a perfect world we would have permanent restroom facilities
with adequate staffing to maintain them in the downtown area. She believes the usage of the
existing portable restroom indicates a need for such facilities.
Lonergan/McCallum...authorize the City to make a restroom available in the downtown
area outside of the Plaza for approximately five months a year in the summertime. On a roll
call vote, Councilors Lonergan, McCallum, and Schmidt voted yes and Councilors Pugh,
Cox, and Morris voted no. Mayor Figley cast the deciding vote as yes. The motion passed
4 -3.
1:38 CANCELLATION OF DECEMBER 26, 2011 COUNCIL MEETING
McCallum /Cox...cancel the December 26, 2011 meeting. Motion passed unanimously.
1:39 CITY ADMINISTRATOR'S REPORT
• Economic & Community Development Director Hendryx introduced the new part-time
Urban Renewal planner, Matt Craigie.
1:40 MAYOR AND COUNCIL REPORTS
• Councilor McCallum commended Public Works for their participation in the Firefighters
Food Drive.
1:43 ADJOURNMENT
Lonergan/McCallum... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:45 p.m.
`________ r
APPR • ED iIt0.
. ' ' FI 1 MA OR
A / _ .fir
ATTEST _�
r hristina M. Shear: , Re•order
City of Woodburn, Oregon
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