09-26-2011 Minutes COUNCIL MEETING MINUTES
SEPTEMBER 26, 2011
o DATE COUNCIL CHAMBERS, CITY HALL, CIT Y OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, SEPTEMBER 26, 2011.
CONVENED The meeting convened at 7:00 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Cox Present
Councilor Lonergan Absent
Councilor McCallum Absent
Councilor Morris Present
Councilor Pugh Present
Councilor Schmidt Present
Staff Present: City Administrator Derickson, City Attorney Shields, Economic &
Community Development Director Hendryx, Public Works Director Brown, Police
Chief Russell, Police Captain Alexander, Police Captain Garrett, Community Relations
Coordinator Stowers, Maintenance & Support Division Manager Gwynn, Recorder
Shearer.
0:01 COMMUNITY /GOVERNMENT REPORTS
A. Woodburn School District — Superintendent David Bautista thanked the Woodburn
Police Department for their support of the Homecoming Parade. He also talked about an
organization assessment to be completed within the School District.
0:04 PRESENTATIONS
A. Interchange Aesthetic Committee Update — Alan Fox, Project Manager for the
Oregon Department of Transportation (ODOT) gave the following updates:
1. Upcoming month is an important one for the Woodburn Interchange project. The
design acceptance package, which determines cost and footprint of the project, is due
by mid - October. This is an important milestone. The final cost estimate, which is
still under review by the project team, is significantly lower than the initial estimate.
This is due primarily to having better estimates and less is reliant on inflation
estimates. Alan was not prepared to give an actual estimate at this time.
2. Interchange Right of Way activities are underway, with some files held up pending a
sound wall determination (which is dependent on the design acceptance package).
3. Interchange project communications will be enhanced per State requirements for
local communications. A project website should be established prior to the end of
the year.
4. Aesthetic Advisory Committee has had two well- attended meetings and the group
has been very engaged and helpful. The group will receive design options at the next
meeting.
5. Evergreen Road meetings are progressing.
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COUNCIL MEETING MINUTES
SEPTEMBER 26, 2011
6. Broughton to Park widening no longer needs an environmental assessment so project
is being reclassified as a "categorical exclusion" project which will save a lot of
money. No further work will occur on this until the project is funded.
0:18 B. 99E Corridor Committee Update — Jim Hendryx, Economic Development Services
Director provided a presentation on the Highway 99E Corridor Plan, which is the result
of a citizen advisory committee and community outreach efforts. The project was
funded by an ODOT grant. The options were narrowed to two Concepts (see agenda
packet for presentation materials & maps on the concepts). Concept 2 was favored by a
small margin by the committee and community. Most found either concept acceptable.
Councilor Morris reported on the process the committee used to develop the concepts.
He prefers concept 2. The Planning Commission also received this presentation and
preferred concept 2, on a 3 -1 vote. All of the materials and maps for the project are
available on the plan website at: http: / /www.woodburn99e.com /. Director Hendryx is
seeking Council concurrence that concept 2 is the preferred process.
Councilor Cox feels that concept 2 is clearly superior, but is concerned that it may be
difficult to achieve given the City's financial means. He is concerned it may have a
chilling effect on privately funded redevelopment efforts. Existing zoning and
development codes will need to be modified to fit into concept 2. Director Hendryx
indicated that change would be incremental and will rely heavily on State funding as
Highway 99E is a State Highway. Even with these concerns, Councilor Cox is
comfortable supporting concept 2.
Councilor Schmidt commented that there has been very limited development in this
corridor in the past 20 years and anticipates that more development will occur in the next
20 years. Director Hendryx concurred and stated that the most recent comprehensive
plan updates have not expanded commercial zones with the intent to encourage
redevelopment.
Director Hendryx stated that this is not a final decision, that there will be Council
decision points later in the process, and there will be opportunity for stakeholder input
before any concept is finalized.
Councilor Pugh stated that there isn't funding to aggressively implement either concept,
but feels it is important to have a plan nevertheless. He prefers concept 2. Councilor
Schmidt also favors concept 2.
Council agreed that staff should proceed with concept 2.
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COUNCIL MEETING MINUTES
SEPTEMBER 26, 2011
1:07 CONSENT AGENDA
A. Approve Woodburn City Council minutes of September 12, 2011,
B. Accept Crime Statistics through August 2011 report, and
C. Recommend approval of liquor license application for Chavita's Foods.
Mayor Figley reported that Recorder Shearer submitted revised minutes of September 12,
2011 that includes a portion of Director Hendryx's presentation for the CDBG grant that
was omitted from the minutes. Councilor Cox requested that item C be addressed
separately.
Cox/Pugh... adopt the Consent Agenda items B (as modified) and B. The motion passed
unanimously.
Council then addressed item C. Councilor Cox had suggestions regarding the compliance
plan associated with Chavita's Foods liquor license, due to difficulties with this operator in
the past. Councilor Morris questioned whether these suggested modifications would
represent a significant increase in police workload. Captain Garrett indicated it would not
be significant. Chief Russell also clarified how compliance agreements work in practice.
Cox/Morris ...recommend approval of liquor license application for Chavita's Foods
conditioned on acceptance of the suggested modifications to the compliance plan. The
motion passed unanimously.
1:21 COUNCIL BILL NO. 2875 — AN ORDINANCE AMENDING SECTIONS 1.1
(ORGANIZATION AND STRUCTURE), 4.1 (ADMINISTRATION AND
PROCEDURES) AND 5.1 (APPLICATION REQUIREMENTS) OF THE
WOODBURN DEVELOPMENT ORDINANCE; READOPTING THE OFFICIAL
ZONING MAP; AND MAKING LEGISLATIVE FINDINGS
Councilor Pugh introduced Council Bill 2875. Recorder Shearer read the two readings of
the bill by title only since there were no objections from the Council. On roll call vote for
final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2875
duly passed.
1:23 CITY ADMINISTRATOR'S REPORT
• City Administrator had nothing to report.
1:24 MAYOR AND COUNCIL REPORTS
• Councilor Pugh appreciated the recent E -Blurb
• Councilor Schmidt had a question regarding the pedestrian crosswalk warning lights
near Park Ave. He said they weren't very visible. Councilor Cox indicated it was an
ODOT decision and we were fortunate to get what we have. Public Works Director
Brown concurred.
Page 3 - Council Meeting Minutes, September 26, 2011
COUNCIL MEETING MINUTES
SEPTEMBER 26, 2011
1:26 ADJOURNMENT
Pugh/Morris... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:30 p.m.
APPRO ED
KATH FI9LEY AY SR
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ATTEST /I ��tit
Christina M. - arer, Recorder
City of Wood, rn, O. egon
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