08-22-2011 AgendaCITY OF WOODBURN
CITY COUNCIL AGENDA
AUGUST 22, 2011 - 7:00 P.M.
KATHRYN FIGLEY, MAYOR
DICK PUGH, COUNCILOR WARD I
J. MEL SCHMIDT, COUNCILOR WARD II
PETER MCCALLUM, COUNCILOR WARD III
JAMES COX, COUNCILOR WARD IV
FRANK LONERGAN, COUNCILOR WARD V
ERIC MORRIS, COUNCILOR WARD V
CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements
None.
Appointments
None.
4. COMMUNITY /GOVERNMENT ORGANIZATIONS
A. Chamber of Commerce
B. Woodburn School District
C. Woodburn Unidos
5. PROCLAMATIONS /PRESENTATIONS
Proclamations
None.
Presentations
A. Housing Rehabilitation Grant- Jim Hendryx
6. COMMUNICATIONS
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7. BUSINESS FROM THE PUBLIC -This allows the public to introduce items for
Council consideration not already scheduled on the agenda.
"Habra interhretes aishonibfes I)ara aqudfas personas que no �abfan Ing(es, I)revio amerk Comnnitl ese
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August 22, 2011 Council Agenda Page i
8. CONSENT AGENDA - Items listed on the consent agenda are considered
routine and may be adopted by one motion. Any item may be removed
for discussion at the request of a Council member.
A. Woodburn City Council minutes of August 8, 2011 1
Recommended Action Approve the minutes.
B. Crime Statistics through July 2011
Recommended Action: Receive the report.
C. Liquor License Application for Change of Ownership / Change
of Business Name and Full On- Premises Sales
Recommended Action The Woodburn City Council
recommends that the OLCC approve a Liquor License
application for Change of Ownership / Change of Business
Name and Full On- Premises Sales for La Fonda Guadalajara.
9. TABLED BUSINESS
None.
10. PUBLIC HEARINGS
None.
11. GENERAL BUSINESS - Members of the public wishing to comment on items of
general business must complete and submit a speaker's card to the City
Recorder prior to commencing this portion of the Council's agenda.
Comment time may be limited by Mayoral prerogative.
A. Award of Bio- Solids Handling Services Contract
Recommended Action Acting in the capacity of Woodburn's
Contract Review Board, award the bio- solids handling services
contract to Synagro West in the amount of $2,293,750 and
authorize the City Administrator to enter into said contract in a
form acceptable to the City Attorney.
B. Award of Firearms Range Safety Upgrades Construction
Contract
Recommended Action Acting in the capacity of Woodburn's
Contract Review Board, award the Firearms Range safety
improvement design /build contract to Engineered Structures in
the amount of $302,905 and authorize the City Administrator to
enter into said contract in a form acceptable to the City
Attorney.
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11
14
August 22, 2011 Council Agenda Page ii
12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These
are Planning Commission or Administrative Land Use actions that may be
called up by the City Council.
None.
13. CITY ADMINISTRATOR'S REPORT
14. MAYOR AND COUNCIL REPORTS
15. EXECUTIVE SESSION
To conduct deliberations with persons designated by the governing body to
negotiate real property transactions pursuant to ORS 192.660(2) (e).
16. ADJOURNMENT
August 22, 2011 Council Agenda Page iii
COUNCIL MEETING MINUTES
AUGUST 8, 2011
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CIT Y OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, AUGUST 8, 2011.
CONVENED The meeting convened at 7:05 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley
Present
Councilor Cox
Present
Councilor Lonergan
Present
Councilor McCallum
Present
Councilor Morris
Present
Councilor Pugh
Present
Councilor Schmidt
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Economic &
Community Development Director Hendryx, Public Works Director Brown, Police
Chief Russell, Finance Director Palacios, Police Captain Garrett, Recorder Shearer.
0:01 ANNOUNCEMENTS
A. Walt's Run 5K
B. End of Summer Block Party
0:02 APPOINTMENTS
A. Mayor Figley recommended Claudio Lima be appointed to the Planning Commission.
Pugh/Lonergan... approve the appointments as presented. The motion passed
unanimously.
0:02 COMMUNITY /GOVERNMENT REPORTS
A. Woodburn Chamber of Commerce — Don Judson, Executive Director discussed the
Fiesta and thanked sponsors, volunteers, and City staff for their efforts and support of
the very successful event.
B. Woodburn School District — David Bautista, Superintendent reported on the
upcoming school year schedule.
0:14 PRESENTATIONS
A. Captain Garrett of the Woodburn Police Department gave certificates of appreciation
to Stone & Penelope Mitchell for their actions following the discovery of a gun.
0:17 BUSINESS FROM THE PUBLIC
A. Rick Steinle, 2603 Citadel St had concerns regarding street trees in his neighborhood
causing damage to streets and sidewalks. City Administrator Derickson responded
that he would work with Mr. Steinle and Public Works to address the concern.
Page 1 - Council Meeting Minutes, August 8, 2011
COUNCIL MEETING MINUTES
AUGUST 8, 2011
0:32 CONSENT AGENDA
A. Approve Woodburn City Council minutes of July 25, 2011,
B. Accept Woodburn Recreation & Park Board minutes of July 12
C. Accept Woodburn Public Library Board minutes of July 13, 2011, and
D. Acknowlege staff's intent to file for the 2011 Byrne JAG Funding Grant.
McCallum/Lonergan... adopt the Consent Agenda. The motion passed unanimously.
0:33 COUNCIL BILL NO. 2874 — A RESOLUTION AUTHORIZING THE
EXECUTION OF AN AMENDMENT TO THE CABLE MANAGEMENT
ACCESS AGREEMENT AND AUTHORIZING THE CITY ADMINISTRATOR
TO SIGN SAID AGREEMENT
Recorder Shearer read the bill by title only since there were no objections from the
Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley
declared Council Bill No 2874 duly passed.
0:36 CONSIDERATION OF FY 2011/12 FINANCIAL PLAN
City Administrator Derickson presented the Financial Plan which has been revised based
upon Council's input at the last meeting. Cox /Pugh... adopt the FY 2011/12 Financial
Plan. Motion passed unanimously.
0:38 AWARD OF CONSTRUCTION CONTRACT — AQUATIC CENTER
REPLASTERING AND REPAIR
City Administrator Derickson commented that these repairs are long overdue and
necessary in the forward progress of the Aquatic Center marketing plan and will protect
the City's long term asset. Public Works Director Brown also answered questions
regarding the project scope and cost. Cox/Pugh... award the construction contract for
Aquatic Center Pool Replastering and Repair in the amount of $139,512 to Anderson
Poolworks. Motion passed unanimously.
0:44 ACCEPTANCE OF PUBLIC UTILITY EASEMENT — DRIFTWOOD MOBILE
HOME PARK
Cox/McCallum... accept a Public Utility Easement for City water facilities granted by
Western Sage Management Inc., property owners of 612 North Cascade Drive,
Woodburn OR 97071, known as Driftwood Mobile Home Park (Tax Lots
052W 12DD00200, 052W 12DD00400, 052W 12DD00500 and 052W 12DD00600).
Motion passed unanimously.
Page 2 - Council Meeting Minutes, August 8, 2011
2
COUNCIL MEETING MINUTES
AUGUST 8, 2011
0:45 AWARD OF CONTRACT FOR BIOSOLIDS HANDLING SERVICES
City Administrator Derickson reported that this item was placed on the agenda to ensure
that the contract award was made in a timely manner given Council's previous decision
to cancel the August 22, 2011 meeting. The request for delegated authority was for this
purpose only. Should Council prefer to make the award, the meeting can be restored to
its scheduled date and awarded at that time.
Councilor Cox expressed concern about delegating to the City Administrator an award of
this magnitude and feels the decision is best handled by Council. He has no problem
with the RFP method of procurement. Councilor Morris questioned whether selection
and award to the low bidder required Council action, necessitating a meeting.
Councilor McCallum doesn't mind meeting again, given the amount of the contract and
the significance of the project. Councilor Pugh doesn't believe the authority should be
delegated.
Councilor Cox had questions regarding the proposed contract duration of 5 years. Public
Works Director Brown answered that it was a function of the application portion of the
contract that is controlled seasonally as well as by volume by the Department of
Environmental Quality, necessitating the 5 year duration. Difficulty in negotiating with
the landowner and DEQ make the timing of this contract & award critical. He also
answered questions regarding the timing of the bid & award process.
Lonergan /McCallum... reinstate the August 22, 2011 Council meeting. The motion
passed 5 -1 with Councilor Morris voting no.
1:01 CITY ADMINISTRATOR'S REPORT
The City Administrator did not have anything to report.
1:02 MAYOR AND COUNCIL REPORTS
• Councilor McCallum is appreciative of all of the positive events in the community.
He also wished to remind Council of the Woodburn Proud Community Picnic on the
18 of August. Finally, he congratulated Mayor Figley on receiving one of two
"Mayor's Leadership Awards" at the Oregon Mayor's Association summer
conference.
• Mayor Figley congratulated Don Judson and the Woodburn Chamber on their efforts
for a successful Fiesta, and thanked staff for their efforts as well.
• Councilor Cox clarified actions taken at the earlier Urban Renewal Agency meeting
that result in delegated authority to the Community Development Director and the
review committee.
• Councilor Morris thanked Councilor McCallum for his donation of Fiesta parade
candy and the Fiesta Organizers for adhering to the scheduled quiet times.
Page 3 - Council Meeting Minutes, August 8, 2011
I
COUNCIL MEETING MINUTES
AUGUST 8, 2011
1:07 ADJOURNMENT
McCallum /Pugh... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:10 p.m.
KATHRYN FIGLEY, MAYOR
ATTEST
Christina M. Shearer, Recorder
City of Woodburn, Oregon
Page 4 - Council Meeting Minutes, August 8, 2011
w
8/16/2011 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
JANUARY THRU DECEMBER 2011
CHARGE DESCRIPTION
Total
Jan
Feb
Mar
Apr
May
Jun
Jul
0
0
0
0
0
0
0
0
AGGRAVATED ASSAULT
40
13
0
10
2
3
4
8
ANIMAL CRUELTY
2
0
0
0
0
1
0
1
ANIMAL ORDINANCES
7
1
0
0
0
4
1
1
ARSON
2
0
0
0
0
0
0
2
ASSAULT SIMPLE
72
19
8
11
6
10
8
10
BURGLARY - BUSINESS
1
0
0
0
0
0
1
0
BURGLARY - OTHER STRUCTURE
3
0
0
0
0
3
0
0
BURGLARY - RESIDENCE
17
4
1
1
6
3
1
1
CHILD NEGLECT
6
1
1
1
1
0
0
2
CITY ORDINANCE
1
0
1
0
0
0
0
0
CRIME DAMAGE -NO VANDALISM OR ARSON
7
0
1
1
1
1
1
2
CURFEW
4
0
0
4
0
0
0
0
CUSTODY - DETOX
6
1
0
1
1
0
1
2
CUSTODY - MENTAL
35
3
4
8
3
7
6
4
CUSTODY - PROTECITVE
1
0
0
1
0
0
0
0
DISORDERLY CONDUCT
36
3
7
5
10
7
1
3
DRIVING UNDER INFLUENCE
68
5
3
12
13
15
9
11
DRUG LAW VIOLATIONS
100
3
8
41
20
12
9
7
DWS /REVOKED - FELONY
1
1
0
0
0
0
0
0
DWS /REVOKED- MISDEMEANOR
17
2
2
2
2
2
3
4
ELUDE
2
0
0
0
1
0
1
0
EMBEZZLEMENT
3
1
0
0
0
1
1
0
ESCAPE FROM YOUR CUSTODY
1
0
0
0
0
1
0
0
FAIL TO DISPLAY OPERATORS LICENSE
18
4
2
2
2
5
3
0
FAILURE TO REGISTER AS SEX OFFENDER
1
0
1
0
0
0
0
0
FORGERY /COUNTERFEITING
19
3
0
0
9
2
4
1
FRAUD - BY DECEPTION /FALSE PRETENSES
2
0
1
0
0
1
0
0
FRAUD - CREDIT CARD /AUTOMATIC TELLER MACHINE
4
0
1
1
0
0
2
0
FUGITIVE ARREST FOR ANOTHER AGENCY
131
17
18
16
29
28
15
8
FURNISHING
12
2
0
4
0
0
6
0
GARBAGE LITTERING
2
0
0
0
0
1
0
1
HIT AND RUN FELONY
3
0
0
0
0
0
1
2
HIT AND RUN - MISDEMEANOR
6
2
0
1
1
1
1
0
IDENTITY THEFT
8
0
1
0
4
1
2
0
INTIMIDATION /OTHER CRIMINAL THREAT
27
11
1
6
5
2
2
0
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE
4
2
0
0
0
0
2
0
MINOR IN POSSESSION
37
11
3
3
6
8
4
2
MOTOR VEHICLE THEFT
3
0
0
1
1
0
1
0
OTHER
60
6
6
7
10
11
9
11
RECKLESS DRIVING
5
0
0
1
1
1
1
1
RESTRAINING ORDER VIOLATION
4
0
1
1
0
1
1
0
ROBBERY - BUSINESS
2
0
0
0
1
0
0
1
ROBBERY -OTHER
1
1
0
0
0
0
0
0
RUNAWAY
15
1
0
4
0
8
0
2
EX CRIME - CONTRIBUTE TO SEX DELINQUENCY
2
2
0
0
0
0
0
0
EX CRIME - FORCIBLE SODOMY
1
1
0
0
0
0
0
0
EX CRIME - MOLEST (PHYSICAL)
10
8
0
0
1
0
1
0
EX CRIME - NON FORCE SODOMY
1
0
0
0
1
0
0
0
EX CRIME - NON -FORCE RAPE
1
0
0
0
1
0
0
0
EX CRIME - OTHER
1
1
0
0
0
0
0
0
TOLEN PROPERTY - RECEIVING,BUYING,POSSESSING
2
0
1
0
0
1
0
0
HEFT - BICYCLE
1
0
0
0
0
1
0
0
HEFT - BUILDING
8
1
1
0
6
0
0
0
Page 1 of 2
8/16/2011 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
JANUARY THRU DECEMBER 2011
2010 Total 904 142 127 127 120 138 135 115
2009 Total 1,207 136 199 169 170 168 192 173
1400
1200
1000
H 800
N
G1
Q 600
400
200
0
Page 2 of 2
Arrests / Year
2009 2010 2011
Year
I
Total
an
Feb
Mar
Apr
May
Jun
ul
HEFT - FROM MOTOR VEHICLE
2
0
0
0
0
1
1
0
HEFT - OTHER
17
4
2
4
3
0
3
1
HEFT - PICKPOCKET
2
0
0
0
1
1
0
0
HEFT - SHOPLIFT
83
8
6
13
7
12
20
17
TRAFFIC VIOLATIONS
93
1
4
14
19
26
23
6
TRESPASS
30
5
0
6
4
8
1
6
UNAUTHORIZED ENTRY INTO MOTOR VEHICLE
2
0
0
0
0
1
1
0
VANDALISM
27
2
1
0
9
7
4
4
ARRANT ARREST FOR OUR AGENCY
24
5
5
1
2
2
5
4
EAPON - CARRY CONCEALED
7
1
3
1
2
0
0
0
EAPON - EX FELON IN POSSESSION
2
0
0
0
0
2
0
0
EAPON - OTHER
1
0
0
0
0
1
0
0
EAPON - POSSESS ILLEGAL
11
0
1
1
2
4
3
0
Jan
Feb
Mar
Apr
May
Jun
Jul
2011 Total
1,124
156
95
185
193
207
163
125
2010 Total 904 142 127 127 120 138 135 115
2009 Total 1,207 136 199 169 170 168 192 173
1400
1200
1000
H 800
N
G1
Q 600
400
200
0
Page 2 of 2
Arrests / Year
2009 2010 2011
Year
I
8/16/2011 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
JANUARY THRU DECEMBER 2011
CHARGE DESCRIPTION
Total
Jan
Feb
Mar
Apr
May
un
Jul
AGGRAVATED ASSAULT
33
6
3
4
4
4
6
6
ANIMAL CRUELTY
2
0
0
0
0
1
0
1
ANIMAL ORDINANCES
15
2
2
0
1
3
6
1
ARSON
8
1
1
2
0
0
1
3
ASSAULT SIMPLE
68
7
8
12
7
12
12
10
ATTEMPTED MURDER
1
1
0
0
0
0
0
0
BURGLARY - BUSINESS
13
2
2
0
1
2
2
4
BURGLARY - OTHER STRUCTURE
7
0
1
0
1
2
2
1
BURGLARY - RESIDENCE
45
7
6
6
8
6
4
8
CHILD NEGLECT
5
1
1
0
0
0
1
2
CITY ORDINANCE
4
0
1
1
0
0
2
0
COMPUTER CRIME
2
0
0
0
1
0
0
1
CRIME DAMAGE -NO VANDALISM OR ARSON
59
9
11
5
6
9
9
10
CRIMINAL MISTREATMENT
4
0
0
2
0
2
0
0
CURFEW
2
0
0
2
0
0
0
0
CUSTODY -DETOX
6
1
0
1
1
0
1
2
CUSTODY - MENTAL
34
3
4
8
3
7
5
4
DISORDERLY CONDUCT
26
1
4
6
7
5
1
2
DRINKING IN PUBLIC
1
0
0
0
1
0
0
0
DRIVING UNDER INFLUENCE
65
5
3
12
12
13
10
10
DRUG LAW VIOLATIONS
62
4
9
8
14
13
6
8
DWS /REVOKED - FELONY
1
1
0
0
0
0
0
0
DWS /REVOKED - MISDEMEANOR
18
2
2
2
2
3
3
4
ELUDE
3
0
0
0
1
1
1
0
EMBEZZLEMENT
1
1
0
0
0
0
0
0
ESCAPE FROM YOUR CUSTODY
1
0
0
0
0
1
0
0
FAIL TO DISPLAY OPERATORS LICENSE
18
4
2
2
2
5
3
0
FAILURE TO REGISTER AS SEX OFFENDER
1
0
1
0
0
0
0
0
FORGERY /COUNTERFEITING
22
4
2
0
6
3
4
3
FRAUD - ACCOUNT CLOSED CHECK
1
0
0
0
1
0
0
0
FRAUD - BY DECEPTION /FALSE PRETENSES
6
0
2
0
1
2
0
1
FRAUD - CREDIT CARD /AUTOMATIC TELLER MACHINE
12
4
0
2
2
3
0
1
FRAUD - OF SERVICES /FALSE PRETENSES
3
1
0
0
1
0
0
1
FUGITIVE ARREST FOR ANOTHER AGENCY
124
14
16
15
27
28
16
8
FURNISHING
10
2
0
2
0
0
6
0
GARBAGE LITTERING
2
0
0
0
0
1
0
1
HIT AND RUN FELONY
4
0
0
0
0
1
1
2
HIT AND RUN - MISDEMEANOR
61
11
4
5
7
9
19
6
IDENTITY THEFT
26
2
1
7
8
4
2
2
INTIMIDATION /OTHER CRIMINAL THREAT
17
1
2
3
2
5
2
2
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE
6
2
0
0
0
0
4
0
MINOR IN POSSESSION
24
4
3
3
4
5
3
2
MISCELLANEOUS
42
8
5
5
6
6
7
5
MOTOR VEHICLE THEFT
25
4
4
5
5
2
3
2
OTHER
53
6
8
6
5
11
8
9
PROPERTY - FOUND LOST MISLAID
17
1
2
1
2
6
3
2
PROPERTY RECOVER FOR OTHER AGENCY
2
0
1
0
0
1
0
0
RECKLESS DRIVING
5
0
0
1
1
1
1
1
RESTRAINING ORDER VIOLATION
3
1
0
0
0
1
1
0
ROBBERY - BUSINESS
1
0
0
0
0
0
0
1
ROBBERY - OTHER
7
1
4
1
1
0
0
0
ROBBERY - RESIDENCE
1
1
0
0
0
0
0
0
RUNAWAY
39
2
6
9
2
11
4
5
SEX CRIME - FORCIBLE SODOMY
3
1
1
0
0
0
1
0
SEX CRIME - MOLEST (PHYSICAL)
17
4
1
1
0
2
7
2
SEX CRIME - NON -FORCE RAPE
3
0
0
1
1
0
1
0
SEX CRIME - OBSCENE PHONE CALL
3
0
1
1
0
1
0
0
Page 1 of 2
8/16/2011 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
JANUARY THRU DECEMBER 2011
2010 Total 1,777 321 223 282 219 283 262 197
2009 Total 2,029 276 297 289 309 283 262 313
2400
2000
n 1600
w
0)
1200
w
LL
0 800
400
Offenses / Year
Page 2 of 2 $
2009 2010 2011
YEAR
Total
an
Feb
Mar
Apr
May
un
Jul
SEX CRIME - PORNOGRAPHY /OBSCENE MATERIAL
1
0
0
0
1
0
0
0
STOLEN PROPERTY - RECEIVING,BUYING,POSSESSING
6
0
0
0
0
1
0
4
HEFT - BICYCLE
7
0
1
1
1
1
2
1
HEFT - BUILDING
20
2
3
1
4
3
2
5
HEFT - COIN OP MACHINE
1
0
0
0
0
1
0
0
HEFT - FROM MOTOR VEHICLE
48
11
7
4
7
5
7
7
HEFT - MOTOR VEHICLE PARTS /ACCESSORIES
8
3
3
1
1
0
0
0
HEFT - OTHER
70
5
10
11
9
13
9
13
HEFT - PICKPOCKET
1
0
0
0
1
0
0
0
HEFT - PURSE SNATCH
2
0
0
1
0
0
0
1
HEFT - SHOPLIFT
80
5
7
10
12
14
18
14
TRAFFIC VIOLATIONS
96
1
5
12
21
21
27
9
TRESPASS
36
3
2
8
6
8
3
6
VANDALISM
191
33
14
28
29
27
33
27
VEHICLE RECOVERD FOR OTHER AGENCY
4
1
0
0
0
1
2
0
ARRANT ARREST FOR OUR AGENCY
23
5
5
1
1
2
5
4
WEAPON - CARRY CONCEALED
6
1
2
1
2
0
0
0
WEAPON - EX FELON IN POSSESSION
2
0
0
0
0
2
0
0
WEAPON - OTHER
1
0
0
0
0
1
0
0
WEAPON - POSSESS ILLEGAL
12
1
1
2
2
4
2
0
WILLFUL MURDER
1
0
0
0
0
1
OT-0]
Total
Jan
Feb
Mar
Apr
May
Jun
Jul
2011 Total
1,669
203
184
222
261
297
278
224
2010 Total 1,777 321 223 282 219 283 262 197
2009 Total 2,029 276 297 289 309 283 262 313
2400
2000
n 1600
w
0)
1200
w
LL
0 800
400
Offenses / Year
Page 2 of 2 $
2009 2010 2011
YEAR
W OODBURN
August 22, 2011
TO: Honorable Mayor and City Council through City Administrator
FROM: Scott Russell, Chief of Police
SUBJECT: Liquor License Application for Change of Ownership / Change of
Business Name and Full On- Premises Sales
RECOMMENDATION
The Woodburn City Council recommends that the OLCC approve a Liquor
License application for Change of Ownership / Change of Business Name and
Full On- Premises Sales for La Fonda Guadalajara.
BACKGROUND
Applicant(s): DeAnna Rae Ramirez -Tapia
803 Weeks Drive NE
Keizer, OR. 97303
503 - 982 -1303 (Business)
Leticia Escobar
3976 Rockwood Park
Salem, OR 97305
503- 982 -1303 (Business)
Elena Ramirez
4273 Satter Place NE
Salem, OR 97305
503 - 982 -1303 (Business)
Business: La Fonda Guadalajara (Applying as a LLC)
(Currently La Taqueria Guadalajara Authentic Mexican Food)
966 N. Pacific Hwy.
Woodburn, OR 97071
503 - 982 -1303 (Business)
Owner(s): Same as the three (3) applicants.
Agenda Item Review: City Administrator _x_ City Attorney _x Finance _x_
I
Liquor License Application - La Fonda Guadalajara
August 22, 2011
Page 2
License Type: Full On- Premises Sales which allows for the sales and service of
distilled spirits, malt beverages and wine for consumption on the
licensed premises. This also allows licensees who are pre -
approved to cater events off of the licensed premises.
On July 28, 2011 the Woodburn Police Department received an application
requesting approval for a Change of Ownership /Change of Business Name and
Full On- Premises Sales for La Fonda Guadalajara (Currently La Taqueria
Guadalajara Authentic Mexican Food) located at 966 N. Pacific Hwy,
Woodburn, Oregon. The current business is licensed by OLCC.
This establishment is a bar and grill restaurant which will also serve food along
with alcohol. The business will be open 10:00 a.m. to 9:00 p.m. Monday through
Thursday, 10:00 a.m. to 10:00 p.m. Friday and Saturday and 9:00 a.m. to 10:00
p.m. on Sunday. The application does not indicate that there will be any type
of entertainment provided at the business. The Police Department has received
no communication from the public or surrounding businesses in support of or
against this establishment.
DISCUSSION
The Police Department has completed a background investigation, in
connection with the OLCC, on the applicants and found nothing of a
questionable nature, which would preclude the issuance of this license.
FINANCIAL IMPACT
None.
10
W OODBURN
August 22, 2011
TO: Honorable Mayor and City Council through City Administrator
In Capacity as Local Contract Review Board
FROM: Dan Brown, Public Works Director
SUBJECT: Award of Bio- Solids Handling Services Contract
RECOMMENDATION
Acting in the capacity of Woodburn's Contract Review Board; award the bio -
solids handling services contract to Synagro West in the amount of $2,293,750
and authorize the City Administrator to enter into said contract in a form
acceptable to the City Attorney.
BACKGROUND
Removal of bio- solids is a five -year project intended to annually remove 750 dry
tons of "caked" bio- solids. The cost of removal and disposal of bio- solids has
been planned for, and included, in the Council's adopted Wastewater
Treatment Plant Capital Improvement Plan and the FY 2011/12 Budget.
In total, the City received four proposals. It was found that all four proposals met
the City's minimum requirements. After reviewing the proposals, the Selection
Committee recommended that Synagro West be awarded the project on
August 11, 2011. Their recommendation is based on criteria specific to all
phases of the project. The Selection Committee ranked the firms in the following
order based on their evaluation score:
1. Synagro West LLC 91 Points $2,293,750
2. American Progress Group 87 Points $1,772,890
3. JND Thomas 76 Points $2,763,413
4. Anderson Engineering Co. 46 Points $2,476.238
The Engineer's estimated cost was $2,500,000.
The Section Committee found Synagro West's proposal to provide the greatest
value in terms of cost and services provided. The Synagro West's contract will
establish a unit cost of $585 per -dry ton of disposed bio- solids. The Selection
Agenda Item Review: City Administrator _x City Attorney _x_ Finance _x-
11
Honorable Mayor and City Council
August 22, 2011
Page 2
Committee found Synagro West provided the most comprehensive proposal for
addressing the project tasks along with a price that most completely addressed
the Scope of Work. Synagro West's proposal emphasized the need to sustain a
strong working relationship with the involved agricultural property owners, which
is critical to the success of this project. The identification and emphasis of this
key element of the bio -solid handling distinguished Synagro West from the other
responders.
The second ranked firm, American Process Group (APG) provided a lower cost
estimate. However, APL's unit price did not adequately address all tasks
outlined in the proposed Scope of Work. Consequently, the committee believes
APL's estimate is artificially low and would require significant adjustments over
the contract period. Because APL's proposal did not address all tasks, their
work would not have generated lowered project costs. The selection
committee carefully considered APL's entire proposal in making their final
recommendation.
DISCUSSION
The City currently operates two Facultative Sludge Lagoons (FSLs). Both lagoons
are nearing their holding capacity. The City has accumulated the bio- solids
material in the FSLs since 1999.
Councilors may recall, a lagoon dredge was installed in 2009 to allow land
application of liquid bio- solids from the south FSL onto the poplar reuse site.
However, the current 80 acre poplar reuse site does not provide sufficient area
for the volume accumulated in the FSL's, so contracted handling services are
needed and being solicited.
In preparation of this project, the City applied for and received all required DEQ
sludge removal and land application permits, which are now in place. Under
DEQ's rules, the annual seasonal construction window for sludge land
application end effective October 1.
DEQ has issued permits for the disposal of bio- solids on approximately 1000 acres
of nearby agricultural land. These DEQ permits only allow for seasonal bio -solid
land application between June and October of each year.
FINANCIAL IMPACT
The cost for the bio- solids handling over the five -year contract period is $585 per
dry ton for an estimated $2,293,750. The contract includes future cost
12
Honorable Mayor and City Council
August 22, 2011
Page 3
adjustments based on the Portland Consumer Price Index and an allowance for
excessive fluctuation in diesel fuel prices. Therefore, the dollar amounts
identified in the contract will be adjusted over the contract period.
There are sufficient funds in the Sewer Construction Fund 465 to bridge the
period of time from contract award until revenue bonds are issued.
13
W OODBURN
August 22, 2011
TO: Honorable Mayor and City Council through City Administrator
In Capacity as Local Contract Review Board
FROM: Dan Brown, Public Works Director
SUBJECT: Award of Firearms Range Safety Upgrades Construction Contract
RECOMMENDATION
Acting in the capacity of Woodburn's Contract Review Board; award the
Firearms Range safety improvement design /build contract to Engineered
Structures in the amount of $302,905 and authorize the City Administrator to
enter into said contract in a form acceptable to the City Attorney.
BACKGROUND
Initially, the City solicited bids to construct safety improvements for Woodburn's
Firearms Range but rejected the bids when they all came in above the project's
allotted budget. Then, on June 13, 2011, the City Council approved an
alternative design /build process intended to maximize redesign options, thus
keeping the project within available resources. The design /build alternative
method of construction provides the City with an opportunity to value engineer
and negotiate construction costs. Since the Council's June 6 meeting, we have
received proposals from two firms, they included:
1. Engineered Structures, Inc. (selected as most qualified to perform work)
2. TCB Construction, Inc. (not selected)
DISCUSSION
The range is a critical component of the Police Department's training programs.
The benefits of having a local facility are many. Growth and expansion in the
area have highlighted the need for safety improvements to ensure the facility
can continue to meet its purpose in the safest and most efficient manner
possible.
For example, due to safety concerns, Wastewater Plant operations are
interrupted when the range is in use, which often results in loss of productivity.
Agenda Item Review: City Administrator _x_ City Attorney _x_ Finance —x-
14
Honorable Mayor and City Council
August 22, 2011
Page 2
The proposed improvements will allow normal wastewater plant operations and
keep ordinance from exiting the range. Improvements include baffles, earthen
barriers and steel needed to enhance safety.
Upon the identification of Engineered Structures, staff initiated preliminary value
engineering that resulted in lowering the contract price from $407,415 to a
recommended contact amount of $302,905. Changes in steel strength, in
accordance with training procedures, resulted in initial costs savings.
FINANCIAL IMPACT
The Police Department Construction Fund 357 has an unobligated balance of
$343,185, providing sufficient funds to complete the safety upgrades.
If approved, the $302,905 contract will leave an unallocated balance of $40,280
in fund 357.
15