Ord 1797COUNCIL BILL N0. 698
ORDINANCE NO. 1797
AN ORDINANCE CREATING A LIBRARY BOARD, DEFINING ITS DUTIES AND RESPONSIBILITIES,
AND REPEALING ORDINANCE N0. 1664 AND 1737.
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. Purpose. The Woodburn Public Library Board is hereby created
to advise and make recommen ations to the Library Director, and when appropriate,
the Mayor and City Council, on all matters related to the management of the
library, and to formulate and adopt rules and regulations governing the use
of the 1 i brary.
Section 2. Board Membership. The Board shall consist of five (5) members,
appointed by the Mayor w tai t e approval of the City Council, and shall be responsible
to the Mayor and City Council. Members shall be appointed from resident voters
of the City or of the urban growth boundary of the city. Members shall serve
without pay. Terms of office shall be four (4} years from the date of appointment.
Appointments shall be made annually, upon the expiration or other determination
of the members term of office. The Board members in office at the time the
Charter is adopted shall continue in office, each until the end of his or her
office as fixed by Ordinance 1664 and ll3l of the City, in effect at the time
the new Charter is adopted. Each member of the Board serves at the pleasure
of the Mayor and City Council and may be removed .prior to expiration of their
terms without cause or hearing. Members may be removed by the Mayor, with the
consent of the City Council. In addition to the appointed members, the Mayor
and Director will serve as exofficio members.
Section 3. Meetings. The Board shall meet at such times as the Board
may determine are appropriate and necessary. All Board meetings shall be
conducted in accordance with the bylaws of the organization, the provisions
of this ordinance and with law.
Section 4. Officers. The Library Board shall, at its first meeting,
elect a chairman and suc~ot er officers as the Board may deem appropriate.
Officers shall have such duties and authority as the Board shall establish,
consistant with its bylaws, other provisions of this ordinance and with law.
Section 5. Board Responsibilities. The Library Board shall have the
responsibility for advising an making recommendations to the Library Director,
and when appropriate, to the Mayor and Council, on all matters pertaining to
the planning, acquisition, development and management of the library.
Section 6. Budget. The Library Board shall participate in the preparation
of the annual budget and shall recommend to the Budget Officer a budget for the
expenditure of all funds produced by tax or other means for the development,
promotion and management of the library in the City of Woodburn.
Page 1 - COUNCIL BILL N0. 698
ORDINANCE N0. 1797
Section 7. Rules and Regulations. The Library Board shall prepare
and adopt reasonable rules and regulations governing the use of and proper
conduct in the library in the City of Woodburn.
Section 8. Supervision of Director. The City Administrator shall have
the responsibility for the hiring, termination, discipline and any other personnel
actions affecting the Library Director. The Board shall act in an advisory
capacity in the selection, discipline, or termination of the Director.
Section 9. Internal Administrative Policies and Procedures. The
City Administrator shall be the fiscal and internal administrative agent for the
library and the department shall operate in conformance with City administrative
procedures including those pertaining to the following:
(l} Personnel, including recruitment, selection, classification
and pay for department staff;
(2) Personnel matters, including discipline and grievances;
(3) Receipt, disbursement and accounting for monies;
(4) Maintenance of general books, cost accounting records, an
other financial documents;
(5) Purchasing;
(6) Budget administration; and
(7) Operation and maintenance of equipment and buildings.
Section 10. Assistance to the Board. The Director shall assist the
Board in the performance of its duties, and shall prepare reports as requested
by the Board.
Section 11. Annual Reports. The Library Board shall make a full and
complete annual report to the City Council and make such other reports as may
be required by the Mayor and Council. The Library Director shall be responsible
for the preparation of the report with Board input.
Section 12. Ordinance No. 1664 and 1737 are hereby repealed.
~..,
A roved as to form: " ~ ~ ~ 1t ~ `~ ( ~~~--
pp -~ -~-
,~ 1, y A tgrney Date
. ~~
APPROVED: ~~,~:!~~ - - `'-,.`-' .-
Wi 11 i am J . Cost rte, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
1
arney 0 . Burry s , Recorder
City of Woodburn, OR
December 13
, 1982
.
December 14, 1982
December 14, 1982
December 14 .1982
Page 2 - COUNCIL BILL N0. 698
ORDINANCE NO. 1797