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03-28-2011 Presentation: City Hall Security Upgrade7"PW t 7777 - PROJECT SCOPE Building Upgrades: New bullet resistant transaction windows Relocate community relations office Remove /alter walls in Finance Dept /Municipal Court New carpet in Finance Dept /Municipal Court Re- installed doors and new security mirrors at basement Door Hardware: Automatic locks at exterior doors to enable building lock down ADA compliant door hardware at doors receiving card readers Access Control System: Card readers to prevent unauthorized access Link access control to other security systems Intrusion detection w/ glass break sensors, etc. Other: Exterior payment drop box Improved exterior and interior signage New generator Bullet resistant lining for city council desk New heavy glass doors for council chambers FINANCE - DIRECTOR RM. OFFICE I �T- MUNICIPAL CITY COURT II ATTORNEY COPY OFFICE RM. MUNI V LOP NT� Cpl FFRl PPLY! DIRECTOR'S OFFICE LE O FFICE M. E� C OMIVIUNITY DI SERVICES COMM. f RECTO OFFICE -'' LL rr 'C�PIE)3� FILE4 ` CELL CELL COUNCIL CHAMBERS a LUNCHICONF. RM. RSVP CRM. , II III 1I MNGMT. I CITY ` HR LUNCH RECORDER WEED ASST. I RM. OFFICE SEED OFFICE 1 1 OFFICE l MAYOR ATTORNEY CITY OFFICE OFFICE ADMIN. LEGAL ASST. ASST• AREA CITY F(VA ADMIN. FINANCE I DEPARTMENT II FINANCE - DIRECTOR RM. OFFICE I �T- MUNICIPAL CITY COURT II ATTORNEY COPY OFFICE RM. MUNI V LOP NT� Cpl FFRl PPLY! DIRECTOR'S OFFICE LE O FFICE M. E� C OMIVIUNITY DI SERVICES COMM. f RECTO OFFICE -'' LL rr 'C�PIE)3� FILE4 ` CELL CELL COUNCIL CHAMBERS a LUNCHICONF. RM. RSVP CRM. , II III 1I MNGMT. I CITY ` HR LUNCH RECORDER WEED ASST. I RM. OFFICE SEED OFFICE 1 1 OFFICE l MAYOR ATTORNEY CITY OFFICE OFFICE ADnnln. r o�����o 1 COMMUNITY ' r R ELATION S ASST. STORAGE LEGAL CITY (VAULT) ASST. ELEV. ❑ COMM. L A� - COMM - OFFICE COMMUNITY SERVICES FILES CELL CELL FINANCE ' DIRECTOR COUNCIL ~ OFFICE ' ® ® ® CHAMBERS a ' ASST. ' LUNCHICONF. �y r CITY r RM- ' ATTORNEY ' _ - - -- f OF E R � ` RSVP - vr-1 1 �-d LUNCH RM. ' REC. MNGMT, .Jf r CITY HR RECORDER WEED ASST. OFFICE A OFFICE SEED OFFICE �U OP�+I�NT u uu� DEV. P YI F IF' � L M DIRECTOR'S E OFFICE OFFICE . LUNCH RM. ' REC. MNGMT, .Jf r CITY HR RECORDER WEED ASST. OFFICE A OFFICE SEED OFFICE FINANCE /MUNICIPAL COURT Remove existing walls and offices (3) new bullet resistant transaction windows, (2) at standard height, (1) at ADA height New wall and doors New walls lined with bullet resistant fiberglass panels to 8 feet Fill in existing municipal court window opening New carpet in open office area Additional Benefits: Added flexibility and improved workflow Improved public access Improved work environment DEMO PLAN NEW CONSTRUCTION Remove existing counter Remove doors and walls at hall, and install new full lite glass door and relite at Community Services to open area to public access Existing exterior door to remain exit only' New glass wall at community relations office, with new glass door Additional Benefits: Improved public access and transparency Integrate Community Relations office into Community Services area COMMUNITY RELATIONS ACCESS DOOR Add new door to all offices into conferer Allows an additional Not required by buil BASEMENT SECURITY Reinstall basement access doors at both stairwells, control access with card readers Provide overhead parabolic mirror to allow lower vestibules to be checked from landings when sweeping building PARTIAL BASEMENT FLOOR PLAN ACCESS CONTROL SYSTEM FEATURES-, A • Each employee will receive an access badge / ID • Similar to the system in use at the Woodburn Police Station • AMAG Symmetry Professional System with M2100 Control Module • Can utilize existing LAN /WAN networks • Cards can be activated or inactivated quickly and easily • Can be integrated with intrusion alarm, camera or other systems MAYOR ATTORNEY CITY OFFICE OFFICE ADMIN. ASST. STORAGE L _ CITY (VAULT] ELEV �° ❑ OOMM. ADMIN. - • . DIRECTOR g . • OFFICE COMMUNITY •� . � � • SERV7CE5 ��yy FILES, % - CELL LCELL FINANCE • ® V DIRECTOR COUNCIL OFFICE � � ® CHAMBERS ASST, LUNCH /CONF. CITY RM • ATTORNEY 0 . r ----- - - - - -- OFFICE COPY RSVP RM. MUlQlly CONF, REC. RM, MNGMT. U LOP NT COMM. ` CITY HR DEV s FIL Y1 LUNCH RECORDER WEED ASST. DIRECTOR'S RM OFFICE _�� RM. OFFICE SEED OFFICE OFFICE OFFICE �r: CAGED STORAGE CAGED STORAGE ROOM V Y VrT� I ELEV. OPEN OFFICE OPEN SPACE r L TRAINING AREA COMMUNITY DEVELOPMENT ARCHIVES R� w SERVER CAGED ROOM JANITORIAL AREA [a OPEN AREA -- • o • I.S. DEPT. , t , STORAGE MNGR. OFFICE STORAGElMECHANICAL ROOM STORAGE ROOM 91 k a le] 0 onto, GENERATOR ko y Replace existing emergency y� backup generator with new generator • Capacity of existing generator is insufficient to power city hall during an emergency • Existing generator is in poor condition and leaking oil • Existing generator is powered by natural gas, which is an interruptible power source. NW Natural will not guarantee availability of gas in an emergency. Some nearby jurisdictions prohibit gas backup generators for public buildings. UPGRADE COSTS Transaction windows and casework 44,500 New carpet in Finance and Municipal Court 6,400 Panic hardware for entry doors 9,750 New community relations office 12 Improve access to Community Services 3,500 Escape door from Community Services 1,500 Doors and mirrors at basement vestibules 800 Card readers for (43) doors, intrusion detection 53,700 New hardware for (43) doors 28,200 Exterior payment drop box 3,900 Bullet resistant lining at council desk 13,500 New doors for council chambers 19,200 Public signage package 7,800 New generator 92,500 Construction contingency 29,795 Contractor overhead and profit 35,754 Premium for after hours /weekend construction 15,000 Construction Sub -total 378,499 Soft costs 42 4% estimating contingency 16,836 Total Cost 437 Estimated cost for new systems furniture, per station 4,000 (includes desk, partitions, storage cab, chair, etc.)