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03-28-2011 Presentation: City Hall Security UpgradeWOODBURN CITY HALL SECURITY UPGRADES CITY COUNCIL PRESENTATION March 28, 2011 1Z PROJECT SCOPE Building Upgrades: New bullet resistant transaction windows Relocate community relations office Remove/alter walls in Finance Dept/Municipal Court New carpet in Finance Dept/Municipal Court Re -installed doors and new security mirrors at basement Door Hardware: Automatic locks at exterior doors to enable building lock down ADA compliant door hardware at doors receiving card readers Access Control System: Card readers to prevent unauthorized access Link access control to other security systems Intrusion detection w/ glass break sensors, etc. Other: Exterior payment drop box Improved exterior and interior signage New generator Bullet resistant lining for city council desk New heavy glass doors for council chambers :illimp 0 MAYOR ATTORNEY CITY OFFICE OFFICE ADMIN. LEGAL ASST. ASST. STORAGE AREA CITY (VAULT) L ELEV. COMMUNITY ADMIN. SERVICES COMM. DIRECTOR OFFICE - � o FINANCE DEPARTMENT -� -CpPIER- 177 FILES-' CELL CELL FINANCE -'`PRINTER _ DIRECTOR RM. COUNCIL OFFICE ® CHAMBERS a '�T. MUNICIPAL LUNCHICONF. CITY COURT I� RM. ATTORNEY OFFICE r� - ' RMM A `l RSVP COMM. �T DEV SUPPLY! LUNCH RECO DERrD6- ASST. T DIRECTOR'S FILE OFFICE - - RM. OFFICEOFFICF T OFFICE RM. CE Il BUILDING UPGRADES Create commur Community Ser Add new transa and eliminate iA and Municipal C New heavy glas chambers Bullet resistant Add new accesE secondary escal southeast cornE New generator PROPOSED GROUND LEVEL PLAN FINANCE / MUNICIPAL COURT Remove existing walls and offices (3) new bullet resistant transaction windows, (2) at standard height, (1) at ADA height New wall and doors New walls lined with bullet resistant fiberglass panels to 8 feet Fill in existing municipal court window opening New carpet in open office area Additional Benefits: Added flexibility and improved workflow Improved public access Improved work environment DEMO PLAN NEW CONSTRUCTION COMMUNITY RELATIONS Remove existing counter Remove doors and walls at hall, and install new full lite glass door and relite at Community Services to open area to public access Existing exterior door to remain exit only' New glass wall at community relations office, with new glass door Additional Benefits: Improved public access and transparency Integrate Community Relations office into Community Services area ACCESS DOOR Add new door to all offices into conferer Allows an additional Not required by buil BASEMENT SECURITY Reinstall basement access doors at both stairwells, control access with card readers Provide overhead parabolic mirror to allow lower vestibules to be checked from landings when sweeping building PARTIAL BASEMENT FLOOR PLAN ACCESS CONTROL SYSTEM FEATURES-, A • Each employee will receive an access badge / ID • Similar to the system in use at the Woodburn Police Station • AMAG Symmetry Professional System with M2100 Control Module • Can utilize existing LAN/WAN networks • Cards can be activated or inactivated quickly and easily • Can be integrated with intrusion alarm, camera or other systems MAYOR ATTORNEY CITY OFFICE OFFICE ADMIN. ASST. STORAGE LEGAL CITY (VAULT) ASST. ELEV ❑ OOMM. ADMIN. - AREA . DIRECTOR g • •. • OFFICE COMMUNITY •� . � � • SERV7CE5 ��yy FILES,%- CELL � LCELL FINANCE • ® V DIRECTOR COUNCIL OFFICE � � ® CHAMBERS ASST. LUNCH/CONF. CITY RM • ATTORNEY . r ----------- OFFICE COPY RSVP RM. MUlQlly CONF, REC. RM, MNGMT. U LOPMENT COMM. ` CITY HR DEV sFIL Yl LUNCH RECORDER WEED ASST. DIRECTOR'S RM OFFICE _�� RM. OFFICE SEED OFFICE OFFICE OFFICE 01011kale CAGED CAGED STORAGE STORAGE ROOM ELEV. ROOM OPEN o w OFFICE SERVER CAGED ROOM JANITORIAL AREA [a OPEN OPEN AREA -- SPACE • o • I.S. ' DEPT. , TRAINING I AREA • 7�TOPAG�E MNGR- OFFICE COMMUNITY DEVELOPMENT ARCHIVES STORAGE 11 ROOM STORAGElMECHANICAL ROOM PAYMENT DROP BOX T—}," A— "�x at convenient location GENERATOR y Replace existing emergency y� backup generator with new generator • Capacity of existing generator is insufficient to power city hall during an emergency • Existing generator is in poor condition and leaking oil • Existing generator is powered by natural gas, which is an interruptible power source. NW Natural will not guarantee availability of gas in an emergency. Some nearby jurisdictions prohibit gas backup generators for public buildings. UPGRADE COSTS Transaction windows and casework 44,500 New carpet in Finance and Municipal Court 6,400 Panic hardware for entry doors 9,750 New community relations office 121700 Improve access to Community Services 3,500 Escape door from Community Services 1,500 Doors and mirrors at basement vestibules 800 Card readers for (43) doors, intrusion detection 53,700 New hardware for (43) doors 28,200 Exterior payment drop box 3,900 Bullet resistant lining at council desk 13,500 New doors for council chambers 19,200 Public signage package 7,800 New generator 92,500 Construction contingency 29,795 Contractor overhead and profit 35,754 Premium for after hours/weekend construction 15,000 Construction Sub -total 378,499 Soft costs 421400 4% estimating contingency 16,836 Total Cost 4371735 Estimated cost for new systems furniture, per station 4,000 (includes desk, partitions, storage cab, chair, etc.)