05-23-2011 AgendaCITY OF WOODBURN
CITY COUNCIL AGENDA
MAY 23, 2011 - 7:00 P.M.
KATHRYN FIGLEY, MAYOR
DICK PUGH, COUNCILOR WARD I
J. MEL SCHMIDT, COUNCILOR WARD II
PETER MCCALLUM, COUNCILOR WARD III
JAMES COX, COUNCILOR WARD IV
FRANK LONERGAN, COUNCILOR WARD V
ERIC MORRIS, COUNCILOR WARD V
CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements
A. City Hall and the Library will be Closed Monday, May 30th in
observance of Memorial Day. The Aquatic Center will be open
from 12:00 to 4:00.
Appointments
None.
4. COMMUNITY /GOVERNMENT ORGANIZATIONS
A. Woodburn School District
B. Woodburn Unidos
5. PROCLAMATIONS /PRESENTATIONS
Proclamations
None.
Presentations
A. 99E /Young St Intersection - ODOT
B. Interchange /1 -5 Corridor - ODOT
C. Chamber of Commerce
D. Water and Sewer Bond Refinance - DA Davidson
6. COMMUNICATIONS
None.
1
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May 23, 2011 Council Agenda Page i
7. BUSINESS FROM THE PUBLIC -This allows the public to introduce items
for Council consideration not already scheduled on the agenda.
8. CONSENT AGENDA - Items listed on the consent agenda are considered
routine and may be adopted by one motion. Any item may be removed
for discussion at the request of a Council member.
A. Woodburn City Council minutes of May 9, 2011 6
Recommended Action Approve the minutes.
B. Woodburn City Council Executive Session minutes of May 9, 9
2011
Recommended Action Approve the minutes.
C. Crime Statistics through April 2011 10
Recommended Action: Receive the report.
9. TABLED BUSINESS
None.
10. PUBLIC HEARINGS
None.
11. GENERAL BUSINESS - Members of the public wishing to comment on items of
general business must complete and submit a speaker's card to the City
Recorder prior to commencing this portion of the Council's agenda.
Comment time may be limited by Mayoral prerogative.
A. Council Bill No. 2863 - A Resolution of the City of Woodburn, 14
Oregon, Authorizing the Issuance of Water Revenue Bonds for
a Total of Not to Exceed $6.75 Million, and Providing for
Publication of Notice
Recommended Action Approve the attached resolution
authorizing the City of Woodburn to issue Water Revenue Bonds
in an amount not to exceed $6,750,000 and providing public
notice of intent to do so.
B. Council Bill No. 2864- A Resolution of the City of Woodburn, 20
Oregon, Authorizing the Issuance of Sewer Revenue Bonds for a
Total of Not to Exceed $43.5 Million, and Providing for
Publication of Notice
Recommended Action Approve the attached resolution
authorizing the City of Woodburn to issue Sewer Revenue Bonds
May 23, 2011 Council Agenda Page ii
in an amount not to exceed $43,500,000 and providing public
notice of intent to do so.
12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These
are Planning Commission or Administrative Land Use actions that
may be called up by the City Council.
None.
13. CITY ADMINISTRATOR'S REPORT
14. MAYOR AND COUNCIL REPORTS
15. ADJOURNMENT
May 23, 2011 Council Agenda Page iii
Woodburn Area Tourism Goals &Objectives for 2011
"Tourism Work Plan" May Presentation
Mission: To market and promote the Woodburn area as a sought -after destination for
group tours and individual travelers.
Vision: To be the official destination marketing organization for Woodburn and the
surrounding communities
Operational Goals
Goal: Diversify Funding Sources
Objectives:
• Seek programs /events that generate sustainable income and add value to
membership
• Create revenue producing advertising programs through print, TV and web
material
Measure: Number of new programs /events partnering with 2010 v. 2011
- Wine Down partnership, new for 2011, increased revenue by $500 with potential
upwards of $5,000 for 'I I -' 12 budget year (not in budget; awaiting Wooden Shoe
approval)
- New ad program on website (new June 2011) increased revenue by $350 in June
with potential for 1500 for 'I I -' 12 budget year (in budget)
Goal: Develop an Advisory Committee that Meets Monthly or Semi - Monthly to
Prioritize Projects /Programs
Objectives:
• Actively recruit members to serve on Advisory Committee
• Ensure representation from lodging facility, restaurant, and attraction
• Conduct first meeting in January 2011
Measure: Consistent meetings &communication with committee members
- Advisory Committee met in Jan. 2011 with subsequent meetings in February &
May (meetings as needed)
- Committee members: Barb Iverson (Wooden Shoe); Darcy Ruef (Al's Garden
Center), Teri Sunderland (WCS), Depan Patel (Super 8 Woodburn), Doug Jenkins
(Oregon Garden), Paula Mabry (Mt. Angel Publishing), Cari Steer (Wellspring
Conference Center), Eric Nelson (Vitality Restaurant)
Goal: Increase Communication with Chamber Board
Objectives:
• Create written reports for board & /or Executive Committee monthly
• Assist Darcy & /or Don in reporting on behalf of WAT
Measure: Asking executive committee & board members
Need to do a survey or follow up with board and executive committee to measure the
effectiveness of this, within the next month or two.
1
Goal: Create Standardized Procedure for New Members & Increase Membership to 100
Objectives:
• Create new membership packets
• Ensure new members receive new member packet with current, up -to -date
materials
• Recruit new members via F2F contact, Visitor Guide inclusion, successful social
media
Measure: Track how new members are recruited
Need to create a spreadsheet with new 2011 members with information on how they were
recruited.
Goal: Efficiently Operate the Visitor Information Center (VIC) at WCS
Objectives:
• Increase scheduling options by recruiting 12 new volunteers
• Have no paid staff working at the VIC
• Utilize the sign -in statistics to educate members &leverage opportunities
Measure: Number of volunteers recruited
- As of March 2011, no paid staff works in the VIC.
- Need to gather sign -in information for 2011 thus far.
- Recruited 5 new and active volunteers in 2011 thus far
Value Added Goals
Goal: Strengthen web presence
Objectives:
• Increase Facebook fans (via Facebook advertising ?)
• Increase website hits
• Post on blog weekly and increase guest bloggers
Measure: Tangible numbers
- Increased Facebook fans by 30 since January without any Facebook advertising
- Website hits down 27% (could be due to new stat counting system or simply is
down). Will discuss at advisory meeting.
- Revisiting blog value
Goal: Create a Visitor Newsletter
Objectives:
• Add email to VIC sign -in sheet and add to Cooler Email contacts
• Send newsletter out seasonally with event information and hotel specials
Measure: Number of visitors reading newsletter and link usage
- Sending first visitor newsletter in June 2011
- Collected visitor emails at Tulip Fest booth as well; have several hundred emails
Goal: Increase Group Tours & Monitor Progress
Objectives:
• Attend NTA in December of 2011
• Fully develop itineraries
• Create an additional page on website just dedicated to group tours
• Meet with each member individually to discuss tour operator needs
• Hire Melody Johnson as a consultant
Measure: Create a tracking mechanism for members to report to WAT which includes a
"how did you hear about us" feature
- Itineraries developed
- Went with Travel Oregon to Canada March 2011. 4 confirmed groups have
already visited from that with another 1 planning a November trip. Many groups
come without confirmation and businesses don't track information.
- In budget to attend NTA in December 2011
3
12:42 PM Woodburn Area Tourism
05177119 Profit &Loss Budget Overview
Cash Basis July 2011 through June 2012
Page 1
G
Jul '11 - Jun 9
Income
Advertising income
1,500.00
Flower Basket Income 2012
12,000.00
Membership Dues Income
Membership Dues income
4,500.00
Total Membership Dues income
4,500.00
TIC Klosk Maintenance
300.00
Rollover From Last Fiscal Year
0.00
Special Events Income
Fiesta Payroll Roimbursement
300.00
Fiesta Proceeds
3,000.0
Total Special Events income
3
TOT Funds
Tot Funds
48,000.00
Total TT Funds
43,000.09
Total Income
69,600.00
Expense
Administration
Benefits Kristin Graybeal
3,690.00
Chamber of Commerce
1 2,090.00
Payroll Heather Russell
3
Payroll Kristin Graybeall
20,400.00
Payroll Rhonda Judson
200.90
Payroll Takes
6,096.00
Total Administration
47,084.00
Advertising & Marketing
website Maintenance
626,00
Total Advertising & Marketing
626.00
Canada Safes Mission
Airfare Costs
450.00
Car Rental
100.00
Exchange Rate Difference
150.00
Gas
30.00
Lodging
450.00
Meals
400.00
Parking
50.00
Registration
500.00
Total Canada Sales Mission
2,130.00
N T
Additional Expenses, Meals, Etc
390.00
Airfarre Costs
400.00
Lodging & Car Rental
900.09
Membership
640.00
Registration
1 100.00
Total NTA
3,340.00
Office Supplies
Tech Updates & repairs
250.00
Total Office Supplies
250.00
Professional Support
Membership Dues; OTTA & OFEA
350.90
FPA Conference
295.00
Oregon Governor's Conference
250.00
Total Professional Support
895.00
Page 1
G
12:42 PM Woodburn Arear Tourism
05117/11 Profit & Loss Budget Overview
Cash Basis July 2011 through June 2012
Jul '11 -Jun
Special Events Expense
Flower Basket Expense
11,500.00
Total Special Events Expense
11, 00.0
Travel and Expenses
Lodging-OFEA
150.00
Lodging-TTA
200.00
Lodging - Tourism Conf.
300.00
Meals
400.00
Mileage - General
360,00
Mileage - FEA
75.00
Mileage -TTA
200.00
Mileage- Tourism Conf.
50.00
Phone Use Kristin
192.00
Total Travel and Expenses
1,927.00
Visitor Information Center
E ariene & Dennis
600.00
Internet
475.00
Repairs & Tech Updates
250.00
Volunteer Appreciation
300,00
Total Visitor Information Center
1
Total Expens e
6%376.00
Net Income
224.00
Page
5
COUNCIL MEETING MINUTES
MAY 9
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CIT Y OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, MAY 9
CONVENED The meeting convened at 7:00 p.m. with Mayor Figley presiding.
IR011, CA 11,
Mayor Figley
Present
Councilor Cox
Present
Councilor Lonergan
Absent
Councilor McCallum
Present
Councilor Morris
Present
Councilor Pugh
Present
Councilor Schmidt
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Police Chief
Russell, Police Captain Garrett, Police Captain Alexander, Public Works Director
Brown, Economic & Community Development Director Hendryx, Community
Services Director Row, City Recorder Shearer.
0:00 ANNOUNCEMENTS
A. Budget Meeting — May 14, 2011 at 9:00 am
0:01 COMMUNITY /GOVERNMENT REPORTS
A. Woodburn Area Chamber of Commerce — Don Judson, Executive Director of the
Woodburn Area Chamber of Commerce, provided an update on upcoming Chamber
events.
B. Woodburn School District — David Bautista, Superintendent of the Woodburn School
District, provided an update on School District events and activities.
0:04 PROCLAMATIONS
A. Police Memorial Week — May 15-21, 2011
B. Public Works Week — May 14 -21, 2011
C. Stop at 4 ": The Campaign to STOP Window Falls
D. Fill - The -Boot
0:13 PRESENTATION
A. Police Department Accreditation — Joe Simon, President of the Oregon Accreditation
Alliance presented Council with a Certificate of Accreditation for the Woodburn
Police Department.
B. Aquatic Center — Community Services Director Row and JP Moss of Swim Essentials
provided an update on the Aquatic Center turnaround project.
Page 1 - Council Meeting Minutes, May 9, 2011
i
COUNCIL MEETING MINUTES
MAY 9
1:00 PUBLIC COMMENT
No one wished to address Council.
1:01 CONSENT AGENDA
A. Approve the Woodburn City Council minutes of April 1, 2011,
B. accept the Planning Commission minutes of January 27, 2011,
C. accept the Planning Commission minutes of March 24, 2011,
D. accept the Public Library Board minutes of April 13, 2011,
E. accept the Recreation and Park Board minutes of April 12, 2011,
F. accept the Crime Statistics report for March 2011,
G. approve new liquor license application for Del Sol Market
H. approve new liquor license application for Collette's Grill and Steakhouse, and
I. approve new liquor license application for Pancho's Restaurant.
Councilor Cox had several questions regarding the liquor license applications which were
addressed by Chief Russell and Captain Garrett.
McCallum /Schmidt... adopt the Consent Agenda. The motion passed unanimously.
1:07 TABLED BUSINESS
City Administrator Derickson advised that Council Bill No. 2861 would likely be revised
and returned to Council for action at a future date. Pugh /McCallum... remove this item
from the table and return it to staff for further revision. The motion passed unanimously.
0:08 COUNCIL BILL NO. 2862 — AN ORDINANCE AFFIRMING THE EXISTENCE
OF THE WOODBURN POLICE DEPARTMENT; PROVIDING FOR THE
OPERATION OF THE DEPARTMENT ACCORDING TO STATE LAW; AND
ACKNOWLEDGING THE DUTIES AND RESPONSIBILITIES OF THE POLICE
CHIEF.
McCallum introduced Council Bill 2862. Recorder Shearer read the two readings of the
bill by title only since there were no objections from the Council. On roll call vote for
final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2862
duly passed.
1:10 AUTHORITY TO APPLY FOR 2011 COPS POLICE OFFICERS FUNDING
GRANT
Pugh /Cox... authorize staff to make application for a Police Officer Position under the
2011 COPS Hiring Grant. The motion passed unanimously.
1:11 CITY ADMINISTRATOR'S REPORT
A. Paper copies of the Budget have been distributed in advance of the May 14, Budget
Committee meeting.
B. Reminded Council of the City's commitment to Relay for Life
C. Council Goal Setting is scheduled for June 6 th at 6:00 pm
D. Fiesta Court was recognized in the Woodburn Gazette
Page 2 - Council Meeting Minutes, May 9, 2011
7
COUNCIL MEETING MINUTES
MAY 9
1:16 MAYOR AND COUNCIL REPORTS
• Councilor Pugh discussed budget information and meetings
• Mayor's Prayer Breakfast reminder
1:17 EXECUTIVE SESSION:
Mayor Figley entertained a motion to adjourn into executive session under the authority
of ORS 192.660(2)(d) & (f). Morris /Cox...adjourn to executive session under the
statutory authority cited by the Mayor. The motion passed unanimously.
The Council adjourned to executive session at 8:25 pm and reconvened at 8:55 pm.
Mayor Figley stated that no action was taken by the Council while in executive session.
Cox /Pugh... authorize the City Administrator to execute an agreement to extend the
Woodburn Police Association contract one year, ending June 30, 2012. On roll call vote
the motion passed 4 -0, with Councilor Schmidt abstaining.
ADJOURNMENT
McCallum /Cox... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:00 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Christina M. Shearer, Recorder
City of Woodburn, Oregon
Page 3 - Council Meeting Minutes, May 9, 2011
iel
Executive Session
COUNCIL MEETING MINUTES
MAY 9
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, MAY 9, 2011.
CONVENED. The Council met in executive session at 8:25 p.m.
with Mayor Figley presiding.
ROLL CALL.
Mayor Figley
Present
Councilor Cox
Present
Councilor Lonergan
Absent
Councilor McCallum
Present
Councilor Morris
Present
Councilor Pugh
Present
Councilor Schmidt
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Police Chief Russell, City
Recorder Shearer.
Mayor Figley reminded the Councilors and staff that information discussed in executive session
is not to be discussed with the public.
The executive session was called to:
To conduct deliberations with persons designated by the governing body to carry on
labor negotiations pursuant to ORS 192.660(2)(d).
To consider records that are exempt by law from public inspection pursuant to ORS
192.660(2)0.
ADJOURNMENT.
The executive session adjourned at 8:55 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Christina M. Shearer, Recorder
City of Woodburn, Oregon
Pagel — Executive Session, Council Meeting Minutes, May 9, 2011
5/11/2011 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
JANUARY THRU DECEMBER 2011
CHARGE DESCRIPTION
Total
Jan
Feb
Mar
Apr
A GGRAVATED ASSAULT
25
13
0
10
2
A NIMAL ORDINANCES
1
1
0
0
0
A SSAULT SIMPLE
44
19
8
11
6
BURGLARY - RESIDENCE
12
4
1
1
6
CHILD NEGLECT
4
1
1
1
1
CITY ORDINANCE
1
0
1
0
0
CRIME DAMAGE -NO VANDALISM OR ARSON
3
0
1
1
1
CURFEW
4
0
0
4
0
CUSTODY - DETOX
3
1
0
1
1
CUSTODY - MENTAL
18
3
4
8
3
CUSTODY - PROTECITVE
1
0
0
1
0
DISORDERLY CONDUCT
25
3
7
5
10
DRIVING UNDER INFLUENCE
32
5
3
12
12
DRUG LAW VIOLATIONS
71
3
8
41
19
DWS /REVOKED - FELONY
1
1
0
0
0
DWS /REVOKED- MISDEMEANOR
8
2
2
2
2
ELUDE
1
0
0
0
1
EMBEZZLEMENT
1
1
0
0
0
FAIL TO DISPLAY OPERATORS LICENSE
10
4
2
2
2
FAILURE TO REGISTER AS SEX OFFENDER
1
0
1
0
0
FORGERY /COUNTERFEITING
12
3
0
0
9
FRAUD - BY DECEPTION /FALSE PRETENSES
1
0
1
0
0
FRAUD - CREDIT CARD /AUTOMATIC TELLER MACHINE
2
0
1
1
0
FUGITIVE ARREST FOR ANOTHER AGENCY
78
17
18
16
27
FURNISHING
6
2
0
4
0
HIT AND RUN - MISDEMEANOR
4
2
0
1
1
IDENTITY THEFT
5
0
1
0
4
INTIMIDATION /OTHER CRIMINAL THREAT
23
11
1
6
5
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE
2
2
0
0
0
MINOR IN POSSESSION
22
11
3
3
5
MOTOR VEHICLE THEFT
2
0
0
1
1
OTHER
29
6
6
7
10
RECKLESS DRIVING
2
0
0
1
1
RESTRAINING ORDER VIOLATION
2
0
1
1
0
ROBBERY - BUSINESS
1
0
0
0
1
ROBBERY-OTHER
1
1
0
0
0
RUNAWAY
5
1
0
4
0
SEX CRIME - CONTRIBUTE TO SEX DELINQUENCY
2
2
0
0
0
SEX CRIME - FORCIBLE SODOMY
1
1
0
0
0
SEX CRIME - MOLEST (PHYSICAL)
9
8
0
0
1
SEX CRIME - NON FORCE SODOMY
1
0
0
0
1
SEX CRIME - NON -FORCE RAPE
1
0
0
0
1
SEX CRIME - OTHER
1
1
0
0
0
STOLEN PROPERTY - RECEIVING, BUYING, POSSESSING
1
0
1
0
0
THEFT - BUILDING
8
1
1
0
6
THEFT-OTHER
13
4
2
4
3
THEFT - PICKPOCKET
1
0
0
0
1
THEFT - SHOPLIFT
34
8
6
13
7
TRAFFIC VIOLATIONS
37
1
4
14
18
TRESPASS
15
5
0
6
4
V ANDALISM
11
2
1
0
8
ARRANT ARREST FOR OUR AGENCY
13
5
5
1
2
WEAPON - CARRY CONCEALED
7
1
3
1
2
W EAPON - POSSESS ILLEGAL
4
0
1
1
2
Page 1 of 2 10
5/11/2011 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
JANUARY THRU DECEMBER 2011
Jan Feb Mar Apr
2011 Total 622 156 95 185 186
2010 Total 516 142 127 127 120
2009 Total 674 136 199 169 170
Arrests / Year
700
600
500
N
400
d
300
a
200
100
0
674 622
2009
2010
Year
2011
Page 2 of 2 11
5/11/2011 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
JANUARY THRU DECEMBER 2011
CHARGE DESCRIPTION
Total
Jan
Feb
Mar
Apr
AGGRAVATED ASSAULT
16
6
3
4
3
ANIMAL ORDINANCES
5
2
2
0
1
ARSON
4
1
1
2
0
ASSAULT SIMPLE
35
7
8
12
8
ATTEMPTED MURDER
1
1
0
0
0
BURGLARY - BUSINESS
5
2
2
0
1
BURGLARY - OTHER STRUCTURE
2
0
1
0
1
BURGLARY - RESIDENCE
27
7
6
6
8
CHILD NEGLECT
2
1
1
0
0
CITY ORDINANCE
2
0
1
1
0
COMPUTER CRIME
1
0
0
0
1
CRIME DAMAGE -NO VANDALISM OR ARSON
29
9
11
4
5
CRIMINAL MISTREATMENT
2
0
0
2
0
CURFEW
2
0
0
2
0
CUSTODY - D ETOX
3
1
0
1
1
CUSTODY - MENTAL
18
3
4
8
3
DISORDERLY CONDUCT
18
1
4
6
7
DRINKING IN PUBLIC
1
0
0
0
1
DRIVING UNDER INFLUENCE
31
5
3
12
11
DRUG LAW VIOLATIONS
34
4
9
8
13
DWS /REVOKED - FELONY
1
1
0
0
0
DWS /REVOKED - MISDEMEANOR
8
2
2
2
2
ELUDE
1
0
0
0
1
EMBEZZLEMENT
1
1
0
0
0
FAIL TO DISPLAY OPERATORS LICENSE
10
4
2
2
2
FAILURE TO REGISTER AS SEX OFFENDER
1
0
1
0
0
FORGERY /COUNTERFEITING
10
4
2
0
4
FRAUD - BY DECEPTION /FALSE PRETENSES
2
0
2
0
0
FRAUD - CREDIT CARD /AUTOMATIC TELLER MACHINE
7
4
0
2
1
FRAUD - OF SERVICES /FALSE PRETENSES
2
1
0
0
1
FUGITIVE ARREST FOR ANOTHER AGENCY
72
14
16
15
27
FURNISHING
4
2
0
2
0
HIT AND RUN - MISDEMEANOR
25
11
4
4
6
IDENTITY THEFT
14
2
1
7
4
INTIMIDATION /OTHER CRIMINAL THREAT
8
1
2
3
2
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE
2
2
0
0
0
MINOR IN POSSESSION
13
4
3
3
3
MISCELLANEOUS
24
8
4
5
7
MOTOR VEHICLE THEFT
18
4
4
5
5
OTHER
25
6
8
6
5
PROPERTY - FOUND LOST MISLAID
5
1
2
1
1
PROPERTY RECOVER FOR OTHER AGENCY
1
0
1
0
0
RECKLESS DRIVING
2
0
0
1
1
RESTRAINING ORDER VIOLATION
1
1
0
0
0
ROBBERY-OTHER
7
1
4
1
1
ROBBERY - RESIDENCE
1
1
0
0
0
RUNAWAY
19
2
6
9
2
SEX CRIME - FORCIBLE SODOMY
2
1
1
0
0
SEX CRIME - MOLEST (PHYSICAL)
6
4
1
1
0
SEX CRIME - NON -FORCE RAPE
2
0
0
1
1
SEX CRIME - OBSCENE PHONE CALL
2
0
1
1
0
SEX CRIME - PORNOGRAPHY /OBSCENE MATERIAL
1
0
0
0
1
THEFT - BICYCLE
3
0
1
1
1
THEFT - BUILDING
10
2
3
1
4
THEFT - FROM MOTOR VEHICLE
27
11
7
4
5
THEFT - MOTOR VEHICLE PARTS /ACCESSORIES
8
3
3
1
1
THEFT-OTHER
33
5
10
11
7
Page 1 of 2 12
5/11/2011 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
JANUARY THRU DECEMBER 2011
Total Jan Feb Mar Apr
2011 Total 829 203 183 220 223
2010 Total 1,045 321 223 282 219
2009 Total 1 276 297 289 309
N
W
N
Z
W
LL
LL
0
Offenses / Year
1200
1000
800
600
400
200
0
13171 13045
829
2009 2010 2011
YEAR
Page 2 of 2 13
Total
Jan
Feb
Mar
Apr
THEFT - PICKPOCKET
1
0
0
0
1
THEFT - PURSE SNATCH
1
0
0
1
0
THEFT - SHOPLIFT
33
5
7
10
11
TRAFFIC VIOLATIONS
35
1
5
12
17
TRESPASS
19
3
2
8
6
VANDALISM
99
33
14
28
24
VEHICLE RECOVERD FOR OTHER AGENCY
1
1
0
0
0
ARRANT ARREST FOR OUR AGENCY
12
5
5
1
1
WEAPON - CARRY CONCEALED
6
1
2
1
2
WEAPON - POSSESS ILLEGAL
6
1
1
2
2
Total Jan Feb Mar Apr
2011 Total 829 203 183 220 223
2010 Total 1,045 321 223 282 219
2009 Total 1 276 297 289 309
N
W
N
Z
W
LL
LL
0
Offenses / Year
1200
1000
800
600
400
200
0
13171 13045
829
2009 2010 2011
YEAR
Page 2 of 2 13
B U
�O Q •
f ld { o r p o f A t o d{ I �) a�
May 23, 2011
TO: Honorable Mayor and City Council through City Administrator
FROM: Ignacio Palacios, Finance Director and Dan Brown, Public Works
Director
SUBJECT: Water Loans /Bonds Refinance
RECOMMENDATION
Approve the attached resolution authorizing the City of Woodburn to issue
Water Revenue Bonds in an amount not to exceed $6,750,000 and providing
public notice of intent to do so.
BACKGROUND
The City's Water Master Plan lays out the capital improvements needed for
projected growth through fiscal year 2006 and accompanying rate increases
that allowed for those capital improvements to be made. The plan was
updated in 2001 to upgrade water treatment and supply storage. In addition, in
2001 a rate study was conducted and adopted the needed rate increases to
fund the upgrades and improvements. Three significant projects were identified
- they included the storage facilities and raw water transmission lines at National
Way, Parr Road and Country Club Road.
The City of Woodburn in July 2002 entered into an agreement with the Oregon
Economic &Community Development Department (OECDD) to provide
financing for the projects identified in the amended 2001 Water Master Plan. A
total of $16,400,000 was financed through three different mechanisms -
$4,000,000 was issued through the Safe Drinking Water Revolving Loan Fund
(Loan #S02010), a $4,000,000 loan (Loan #Y02007) and an $8,400,000 bond
(Loan #G02003) was issued through the state's Water /Wastewater Financing
Fund. The City's match for the project was $2.9 million (funded through SDCs
and user fees).
The loans and bonds were issued during November and December 2003
maturing in 20 and 25 years from issuance, respectively. Interest rates on the
loans were 4.21 %, with the bonds at a rate of 3.00% to 4.63%.
Agenda Item Review: City Administrator
X City Attorney x
14
Finance x
Honorable Mayor and City Council
May 23, 2010
Page 2
As of April 2011 the outstanding balance on the combined loans and bonds is
$13,348,968. (Interest is due on asemi- annual basis, with the principal and
interest due in December of each year).
DISCUSSION--
Working in conjunction with the Public Works Department the Finance
Department is recommending that the OECDD loans ( #S02010 and #Y02007) be
refinanced in order to take advantage of low interest rates, achieve savings via
the refinancing and allow for the full faith credit pledge of the General Fund be
removed from the financing.
The current rates on the OECDD loans ( #S02010 and #Y02007) are 4.21 % -
current interest rates for the bond issuance are at approximately 3.360 or a
difference of 0.850. The difference in the interest rate allows a total savings to
the Water Fund(s) of approximately $305,000 (savings after issuance costs).
Additionally, the refinancing of the loans would not extend the maturity date
(loans /bonds would still be retired in 2025) and the required reserve would be
freed up. These savings can be reserved for future capital needs.
The Finance Department does not recommend the refinancing of the Water
bonds ( #G02003) - this is due to "call" provisions that would cost the City
additional funds to refinance and the interest rate on the bonds is currently at a
very competitive rate of 3.8% through fiscal year 2014. The combination of the
call provisions and the interest rates erase any potential savings from a
refinancing. After fiscal year 2014 the City should review the Water bonds to see
if any additional savings could be achieved and after the "call" provisions have
expired (they expire in fiscal year 2013).
In order for the City to take advantage of the potential refinancing the City
Council will need to authorize the attached resolution in order to comply with
refinancing requirements and allow the City to issue refinancing revenue bonds
after the required hearing notice period.
FINANCIAL IMPACT
The City would achieve a net savings of $304,941 -these savings would be
reserved in the Water Well /Distribution Construction Fund for future capital
needs and /or improvements. Of course, these savings are subject to on -going
market conditions and therefore, could be reduced if interest rates change.
15
COUNCIL BILL NO. 2863
RESOLUTION NO. 1993
A RESOLUTION OF THE CITY OF WOODBURN, OREGON, AUTHORIZING THE
ISSUANCE OF WATER REVENUE BONDS FOR A TOTAL OF NOT TO EXCEED $6.75
MILLION, AND PROVIDING FOR PUBLICATION OF NOTICE
WHEREAS, The City finds that it is financially feasible and in its best interests
to refinance capital construction and improvements for the City's water system
(the "Projects ") previously financed through loans from the Oregon Economic
and Community Development Department (now known as the Oregon Business
Development Department and herein referred to as "OBDD "); and
WHEREAS, The City is authorized to finance the Projects by issuing revenue
bonds pursuant to Oregon Revised Statutes Section 287A.150 (the "Statute ");
and
WHEREAS, The estimated cost of refinancing the Projects, including bond
issuance costs and debt service reserves, is estimated to be approximately $6.75
million; and
WHEREAS, The City will cause to be prepared a plan showing that the
City's estimated net water revenues are sufficient to pay the estimated debt to
be incurred by the City under the revenue bonds issue authorized by this
resolution; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. Revenue Bonds Authorized The City is hereby authorized to
issue not to exceed $6,750,000 in aggregate principal amount of the City's
Water revenue bonds to refund one or more of the currently outstanding OBDD
loans previously executed by the City to finance improvements to the City's
water system. Prior to selling the bonds the City Council shall establish by
resolution:
(a) Whether the bonds shall be sold at public competitive bid
sale or private negotiated sale;
(b) The maximum discount to be allowed upon sale of the bonds;
(c) The schedule for bond principal repayment;
(d) The terms under which additional bonds may be issued;
Page 1 - Council Bill No. 2863
Resolution No. 1993
16
(e) The terms by which bonds may be redeemed prior to
maturity;
(f) The amount of any reserves to be established for the bonds
and the manner in which the reserves shall be funded;
(g) The covenants which the City will make with bondowners
regarding operation of the Project;
(h) The revenues to be pledged to payment of the bonds;
(i) Whether the pledged revenues shall be held by a trustee,
and if they are so held, the trustee's duties;
(j) Whether security interests should be granted; and
(k) Any other terms, conditions or covenants regarding the
bonds, the Projects or the revenues which are necessary or
desirable to effect the sale of the bonds.
Section 2. Notice; Procedure
(a) No bonds may be sold, and no purchase agreement for the
bonds may be executed, until at least sixty (60) days after
publication of the Notice of Revenue Bond Authorization,
which is attached to this resolution as Exhibit "A" (the
"Notice "). The Notice shall specify the last date on which
petitions may be submitted, and shall be published in at least
one newspaper of general circulation in the City in the same
manner as are other public notices of the City.
(b) If petitions for an election, containing valid signatures of not
less than five percent (5 %) of the City's electors, are received
within the time indicated in the Notice, the question of issuing
the bonds shall be placed on the ballot at the next legally
available election date. If such petitions are received, no
bonds may be sold until this resolution and the question of
issuing the bonds is approved by a majority of the electors of
the City who vote on that question.
(c) The bonds shall be issued and sold in accordance with the
Statute.
Section 3. Bonds Payable Solely from Revenues The bonds shall not be
general obligations of the City, nor a charge upon its tax revenues, but shall be
payable solely from the City's legally available revenues which the City pledges
Page 1 - Council Bill No. 2863
Resolution No. 1993
17
to payment of the bonds pursuant to the Statute and the resolution to be
adopted by the City pursuant to Section 1 of this resolution.
Approved as to form:
City Attorney Date
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Christina Shearer, City Recorder
Page 1 - Council Bill No. 2863
Resolution No. 1993
18
EXHIBIT A
Notice of Revenue Bond Authorization
NOTICE IS HEREBY GIVEN that the City Council of City of Woodburn, in
Marion County, Oregon (the "City "), adopted Resolution No. 1993 on May 23, 2011, authorizing
the issuance of water revenue bonds. The bonds will be issued to refinance capital construction
and improvements for the City's water system that were originally financed with loans from the
Oregon Economic and Community Development Department (now the Oregon Business
Development Department).
The City Council may establish by subsequent resolution all terms, conditions and
covenants regarding the bonds and the revenues which are necessary or desirable to effect the
sale of the bonds.
The City estimates that the bonds will be issued in an aggregate principal amount
of not to exceed $6,750,000; bond principal and interest are expected to be paid from City
revenues. The bonds will not be general obligations of the City, nor a charge upon its tax
revenues, but will be payable solely from the revenues, including water system revenues, which
the City pledges to the payment of the bonds.
If written petitions, signed by not less than five percent (5 %) of the City's electors,
are filed at the Office of the City Recorder on or before , 2011 (the 61 st day after
the date of publication of the notice), the questions of issuing the revenue bonds shall be placed
on the ballot at the next legally available election date.
The Office of the City Recorder is located at 270 Montgomery Street, Woodburn,
Oregon, 97071.
The resolution authorizing the bonds is available for inspection at the Office of
the City Recorder.
The bonds will be issued and sold pursuant to Oregon Revised Statutes Section
287A.150(4).
BY ORDER OF THE CITY COUNCIL OF CITY
OF WOODBURN, OREGON.
Exhibit A (Notice of Revenue Bond Authorization)
19
Ag400vw fUH-**e
B U
�O D •
May 23, 2011
TO: Honorable Mayor and City Council through City Administrator
FROM: Ignacio Palacios, Finance Director and Dan Brown, Public Works
Director
SUBJECT: Sewer Loans /Bonds Refinance
RECOMMENDATION
Approve the attached resolution authorizing the City of Woodburn to issue
Sewer Revenue Bonds in an amount not to exceed $43,500,000 and providing
public notice of intent to do so.
BACKGROUND
In June 2007 the City of Woodburn entered into a Mutual Agreement Order
(MAO) with the Department of Environmental Quality (DEQ). The agreement
called for improvements to the City's wastewater treatment plant and
infrastructure to deal with rising water temperatures from treated water
discharges into the Pudding River. In order to meet compliance requirements
with the MAO the City was to lay out a plan to address the issues raised by DEQ
- to that end, the City contracted with CH2MHILL to conduct a study and draft
a Wastewater Facilities Plan (the Plan). The Plan laid out a 20 year schedule to
address the requirements in the MAO and the funding structure needed to fund
the capital improvements -the total capital improvement costs per the Plan are
$94,540,000.
The City Council adopted the Plan in October 2009. Additionally, CH2MHILL
completed a rate study that was adopted by the City Council in August 2010
laying out the necessary rates to fund the required capital improvements.
As part of the Plan the City of Woodburn secured various loans from the Oregon
Economic &Community Development Department (OECDD) and DEQ to begin
Phase I of the Plan. These initial loans were used to begin improvements to the
City's wastewater infrastructure and treatment plant. To date those loans total
$1 9,980,642.
Agenda Item Review: City Administrator x
City Attorney x Finance x
20
Honorable Mayor and City Council
May 23, 2011
Page 2
Loan - Loan #
Rate
Maturity
Amount (as of 4/2011)
DEQ - No. R98411
3.680
2021
$ 2
DEQ - No. R98412
3.700
2021
16,971,572
DEQ - No. R98413
1.100
2015
370,804
DEQ - No. R98414
1.640
2034
191,241
OECDD - No. G98002
4.970
2018
271,486
OECDD - No. B91202
6.320
2012
53,117
TOTAL
$19,980,642
DISCUSSION--
Working in conjunction with the Public Works department the Finance
department is recommending that the DEQ and OECDD loans ( #R98411 -14 and
G98002) be refinanced in order to take advantage of low interest rates, achieve
savings via the refinancing, combine the financing into a single loan for efficient
management and allow for the full faith and credit pledge of the General Fund
be removed from the financing. The OECDD Loan 691202 is not being included
as part of the refinance request as the loan will be retired at the end of the next
fiscal year.
As noted on Table 1 the current interest rates on the outstanding loans range
from 1.10% to 4.97% with an average rate of 3.650. The refinanced rate would
be 2.860 or 0.790 less than the average rate of the current outstanding rates.
The difference in the interest rate allows a total savings to the Wastewater
Fund(s) of approximately $680,000 (savings after issuance costs). The refinanced
loans would mature in 2031 - or three years ahead of one of the current loans.
The attached resolution prepared by the Finance Department is for
authorization to issue $43,500,000 in revenue bonds and give required notice.
The additional amount of $23,519,358 ($43.5 million - $19.98 million) is to continue
the required capital improvements per the DEQ MAO adopted in June 2007.
These bonds will be issued as separate issues in the fall of 2011 and spring of 2012
(they will be brought before the City Council separately for approval) in order to
continue with phase two of the Plan as adopted by the City Council in October
2009. It should be noted rates have been set in place that allow for the
continuation of Phase II of the Plan as adopted by the City Council August 2010.
In order for the City to take advantage of the potential refinancing the City
Council will need to authorize the attached resolution to comply with
21
Honorable Mayor and City Council
May 23, 2011
Page 3
refinancing requirements and allow the City to issue revenue bonds after the
required hearing notice period.
FINANCIAL IMPACT
The City would achieve a net savings of $679,000 - these savings will be used to
continue the required capital improvements and offset a portion of those
ongoing costs. Of course, these savings are subject to on -going market
conditions and therefore, could be reduced if interest rates change.
22
COUNCIL BILL NO. 2864
RESOLUTION NO. 1994
A RESOLUTION OF THE CITY OF WOODBURN, OREGON, AUTHORIZING THE
ISSUANCE OF SEWER REVENUE BONDS FOR A TOTAL OF NOT TO EXCEED $43.5
MILLION, AND PROVIDING FOR PUBLICATION OF NOTICE
WHEREAS, the City finds that it is financially feasible and in its best interests
to (i) refinance capital construction and improvements for the City's wastewater
system previously financed through loans from the Oregon Department of
Environmental Quality ( "DEQ ") and the Oregon Economic and Community
Development Department (now known as the Oregon Business Development
Department and herein referred to as "OBDD "), and (ii) finance additional
capital improvements to the City's wastewater system (collectively, the
"Projects "); and
WHEREAS, the City is authorized to finance the Projects by issuing revenue
bonds pursuant to Oregon Revised Statutes Section 287A.150 (the "Statute'T
and
WHEREAS, the estimated cost of refinancing and financing the Projects,
including bond issuance costs and debt service reserves, is estimated to be
approximately $43.5 million; and
WHEREAS, the City will cause to be prepared a plan showing that the
City's estimated net sewer revenues are sufficient to pay the estimated debt to
be incurred by the City under the revenue bonds issue authorized by this
resolution, NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. Revenue Bonds Authorized The City is hereby authorized to
issue not to exceed $43,500,000 in aggregate principal amount of the City's
sewer revenue bonds to refund one or more of the currently outstanding DEQ
and OBDD loans previously executed by the City to finance improvements to
the City's wastewater system and to finance additional improvements to the
City's wastewater system. Prior to selling the bonds the City Council shall
establish by resolution:
(a) Whether the bonds shall be sold at public competitive bid
sale or private negotiated sale;
Page 1 - Council Bill No. 2864
Resolution No. 1994
23
(b) The maximum discount to be allowed upon sale of the bonds;
(c) The schedule for bond principal repayment;
(d) The terms under which additional bonds may be issued;
(e) The terms by which bonds may be redeemed prior to
maturity;
(f) The amount of any reserves to be established for the bonds
and the manner in which the reserves shall be funded;
(g) The covenants which the City will make with bondowners
regarding operation of the Projects;
(h) The revenues to be pledged to payment of the bonds;
(i) Whether the pledged revenues shall be held by a trustee,
and if they are so held, the trustee's duties;
(j) Whether security interests should be granted; and
(k) Any other terms, conditions or covenants regarding the
bonds, the Projects or the revenues which are necessary or
desirable to effect the sale of the bonds.
Section 2. Notice; Procedure
(a) No bonds may be sold, and no purchase agreement for the
bonds may be executed, until at least sixty (60) days after
publication of the Notice of Revenue Bond Authorization,
which is attached to this resolution as Exhibit "A" (the
"Notice "). The Notice shall specify the last date on which
petitions may be submitted, and shall be published in at least
one newspaper of general circulation in the City in the same
manner as are other public notices of the City.
(b) If petitions for an election, containing valid signatures of not
less than five percent (5 %) of the City's electors, are received
within the time indicated in the Notice, the question of issuing
the bonds shall be placed on the ballot at the next legally
available election date. If such petitions are received, no
bonds may be sold until this resolution and the question of
issuing the bonds is approved by a majority of the electors of
the City who vote on that question.
(c) The bonds shall be issued and sold in accordance with the
Statute.
Page 1 - Council Bill No. 2864
Resolution No. 1994
24
Section 3. Bonds Payable Solely from Revenues The bonds shall not be
general obligations of the City, nor a charge upon its tax revenues, but shall be
payable solely from the City's legally available revenues which the City pledges
to payment of the bonds pursuant to the Statute and the resolution to be
adopted by the City pursuant to Section 1 of this resolution.
Approved as to form:
City Attorney Date
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Christina Shearer, City Recorder
Page 1 - Council Bill No. 2864
Resolution No. 1994
25
EXHIBIT A
Notice of Revenue Bond Authorization
NOTICE IS HEREBY GIVEN that the City Council of City of Woodburn, in
Marion County, Oregon (the "City "), adopted Resolution No. 1994 on May 23, 2011, authorizing
the issuance of sewer revenue bonds. The bonds will be issued to (i) refinance capital
construction and improvements for the City's wastewater system that were originally financed
with loans from the Oregon Department of Environmental Quality and the Oregon Economic and
Community Development Department (now the Oregon Business Development Department),
and (ii) to finance additional improvements to the City's wastewater system.
The City Council may establish by subsequent resolution all terms, conditions and
covenants regarding the bonds and the revenues which are necessary or desirable to effect the
sale of the bonds.
The City estimates that the bonds will be issued in an aggregate principal amount
of not to exceed $43,500,000; bond principal and interest are expected to be paid from City
revenues. The bonds will not be general obligations of the City, nor a charge upon its tax
revenues, but will be payable solely from the revenues, including sewer system revenues, which
the City pledges to the payment of the bonds.
If written petitions, signed by not less than five percent (5 %) of the City's electors,
are filed at the Office of the City Recorder on or before , 2011 (the 61 st day after
the date of publication of the notice), the questions of issuing the revenue bonds shall be placed
on the ballot at the next legally available election date.
The Office of the City Recorder is located at 270 Montgomery Street, Woodburn,
Oregon, 97071.
The resolution authorizing the bonds is available for inspection at the Office of
the City Recorder.
The bonds will be issued and sold pursuant to Oregon Revised Statutes Section
287A.150(4).
BY ORDER OF THE CITY COUNCIL OF CITY
OF WOODBURN, OREGON.
Exhibit A (Notice of Revenue Bond Authorization)
26