05-09-2011 AgendaCITY OF WOODBURN
CITY COUNCIL AGENDA
MAY 9, 2011 - 7:00 P.M.
KATHRYN FIGLEY, MAYOR
DICK PUGH, COUNCILOR WARD I
J. MEL SCHMIDT, COUNCILOR WARD II
PETER MCCALLUM, COUNCILOR WARD III
JAMES COX, COUNCILOR WARD IV
FRANK LONERGAN, COUNCILOR WARD V
ERIC MORRIS, COUNCILOR WARD V
CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements
A. Budget Meeting - May 14, 2011 at 9:00 am
Appointments
None
4. COMMUNITY /GOVERNMENT ORGANIZATIONS
A. Chamber of Commerce
B. Woodburn School District
C. Woodburn Unidos
5. PROCLAMATIONS /PRESENTATIONS
Proclamations
A. Police Memorial Week
B. Public Works Week
C. Stop at 4 ": The Campaign to STOP Window Falls
D. Fill- the -Boot
Presentations
E. Aquatic Center -JP Moss
F. Police Department Accreditation Presentation
6. COMMUNICATIONS
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7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items
for Council consideration not already scheduled on the agenda.
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May 9, 2011 Council Agenda Page i
8. CONSENT AGENDA - Items listed on the consent agenda are considered
routine and may be adopted by one motion. Any item may be removed
for discussion at the request of a Council member.
A. Woodburn City Council minutes of April 11, 2011
Recommended Action Approve the minutes.
B. Planning Commission minutes of January 27, 2011
Recommended Action Accept the minutes.
C. Planning Commission minutes of March 24, 2011
Recommended Action: Accept the minutes.
D. Public Library Board minutes of April 13, 2011
Recommended Action Accept the minutes.
E. Recreation and Park Board minutes of April 12, 2011
Recommended Action Accept the minutes.
F. Crime Statistics thru March 2011
Recommended Action Accept the report.
G. Liquor License Application - New Outlet /Off- Premises Sales
Recommended Action The Woodburn City Council
recommends that the OLCC approve a New Outlet /Off-
Premises Sales application for the Del Sol Market.
H. Liquor License New Outlet - Full On- Premises Sales
Recommended Action The Woodburn City Council
recommends that the OLCC approve a Liquor License New
Outlet - Full On- Premises Sales application for Collette's Grill
and Steakhouse.
I. Liquor License Application - New Outlet /Limited On- Premises
Sales
Recommended Action The Woodburn City Council
recommends that the OLCC approve a New Outlet /Limited On-
Premises Sales application for the Pancho's Restaurant.
9. TABLED BUSINESS
A. Council Bill No. 2861 - A Resolution Authorizing the Inclusion
of the City Hall Security and Emergency Power Improvement
Project in FY 2011 -2012 Capital Improvement Program
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May 9, 2011 Council Agenda Page ii
10. PUBLIC HEARINGS
None
11. GENERAL BUSINESS - Members of the public wishing to comment on items of
general business must complete and submit a speaker's card to the City
Recorder prior to commencing this portion of the Council's agenda.
Comment time may be limited by Mayoral prerogative.
A. Council Bill No. 2862 - An Ordinance Affirming the Existence 36
of The Woodburn Police Department; Providing for the
Operation of the Department According to State Law; and
Acknowledging the Duties and Responsibilities of the Police
Chief
Recommended Action It is recommended the City Council
enact the Ordinance affirming the existence of the Woodburn
Police Department, providing for the operation of the
department according to State Law, and acknowledging the
duties and responsibilities of the Police Chief.
B. Authority to apply for 2011 COPS Police Officers Funding Grant 41
Recommended Action City Council authorizes staff to make
application for a Police Officer Position under the 2011 COPS
Hiring Grant.
12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These
are Planning Commission or Administrative Land Use actions that may be
called up by the City Council.
None
13. CITY ADMINISTRATOR'S REPORT
14. MAYOR AND COUNCIL REPORTS
15. EXECUTIVE SESSION
To conduct deliberations with persons designated by the governing body
to carry on labor negotiations pursuant to ORS 192.660(2) (d).
To consider records that are exempt by law from public inspection
pursuant to ORS 192.660 (2) (f).
16. ADJOURNMENT
May 9, 2011 Council Agenda Page iii
PROCLAMATION
Police Memorial Week
WHEREAS, The Congress and President of the United States have designated
May 15, 2011 as Peace Officers' Memorial Day, and the week in which May 15th falls
as National Police week; and
WHEREAS, the members of the Woodburn Police Department play an essential
role in safeguarding the rights and freedoms of the citizens of Woodburn; and
WHEREAS, it is important that all citizens know and understand the duties,
responsibilities, hazards, and sacrifices of their law enforcement agency, and that
members of our law enforcement agency recognize their duty to serve the people by
safeguarding life and property, by protecting them against violence and disorder, and
by protecting the innocent against deception and the weak against oppression; and
WHEREAS, the men and women of the Woodburn Police Department
unceasingly provide a vital public service;
NOW, THEREFORE, I, KATHRYN FIGLEY, Mayor of the City of Woodburn,
call upon all citizens of Woodburn and upon all patriotic, civic and educational
organizations to observe the week of May 15th — May 21st, 2011, as Police Week with
appropriate national and local ceremonies and observances in which all of our people
may join in commemorating law enforcement officers, past and present, who, by their
faithful and loyal devotion to their responsibilities, have rendered a dedicated service
to their communities.
I further call upon all citizens of Woodburn to observe Sunday, May 15th, 2011 as
Peace Officers' Memorial Day in honor of those law enforcement officers who, through
their courageous deeds, have made the ultimate sacrifice in service to their community
or have become disabled in the performance of duty, and let us recognize and pay
respect to the survivors of our fallen heroes.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City
of Woodburn to be affixed.
Kathryn Figley, Mayor
City of Woodburn
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PRO CLAMA TION
Public Works Week 2011 in Woodburn
TWEREAS, public works services provided in our community are an
integral and necessary part of our citizens' everyday lives; and
WIYEREA.S the health, safety, comfort and economic vitality of this
community greatly depends on the facilities and services such as water,
wastewater collection and disposal, transportation, street, building and parks
maintenance, etc. and
TWEREA9 the quality and effectiveness of these facilities, as well as
their planning, design, and construction are vitally dependent upon the efforts
and skills of the public works officials; and
TWEREA9 the efficiency of the qualified and dedicated personnel who
staff public works departments are materially influenced by the people's
attitude and understanding of the importance of the work they perform;
NOW THEREFORE
BE IT RESOLVED, that I, Kathryn Figley, Mayor of the City of
Woodburn, Oregon, do hereby proclaim May 14 — 21, 2011 as PUBLIC
WORKS WEEK" in Woodburn, Oregon, and call upon all citizens and civil
organizations to acquaint themselves with the problems involved in providing
our public works and to recognize the contributions that public works officials
make every day to our health, safety and comfort.
Kathryn Figley, Mayor
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STOP at 4 ": The Campaign to STOP Window Falls
Whereas, every year around the nation, 4,000 children under 10 years of age fall
from residential windows, resulting in broken bones, brain injuries and sometimes
death. In Oregon, the number is 50 children per year; and
Whereas in a effort to put an end to child window falls, Woodburn Fire District,
Ashley and Shane Reck, Safe Kids Oregon, The Children's Hospital at Legacy Emanuel
and 21 community partners have together researched, developed and launched a
statewide window fall prevention campaign, "STOP at 4: The Campaign to STOP
Window Falls; and
Whereas the City of Woodburn will undertake city -wide implementation of
"STOP at 4;
NOW, THEREFORE, I, KATHRYN FIGLEY, Mayor of the City of Woodburn,
do hereby proclaim:
Beginning this year, Woodburn will join to make homes safer year round for
children and attempt to prevent window falls.
STOP at 4 ": The Campaign to STOP Window Falls.
I encourage all citizens of Woodburn to join this observance and to support
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of
the City of Woodburn to be affixed this 4t day of May 2011.
Kathryn Figley, Mayor
City of Woodburn
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PROCLAMATION
"Fill- the - Boot"
September 17, 2011
WHEREAS, Woodburn Fire District has been working with the Muscular
Dystrophy Association in their fight against neuromuscular disease; and
WHEREAS, "Fill- the - Boot" is an opportunity for Oregon firefighters to ask
community members to drop donations into their fire boots to help local families
served by MDA in the state; and
WHEREAS, this year marks the 55t anniversary of the partnership between
firefighters and MDA in the fight against muscle wasting diseases;
NOW, THEREFORE, I, Kathryn Figley, Mayor of the City of
Woodburn, proclaim September 17, 2011, as:
Woodburn Fire District "Fill- the - Boot" Day
for the
City of Woodburn.
IN WITNESS WHEREOF, I hereunto set my hand and caused the seal of the
City of Woodburn to be affixed this 4t day of May 2011.
Kathryn Figley, Mayor
City of Woodburn
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COUNCIL MEETING MINUTES
APRIL 11, 2011
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CIT Y OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, APRIL 11, 2011.
CONVENED The meeting convened at 7:00 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley
Present
Councilor Cox
Present
Councilor Lonergan
Present
Councilor McCallum
Present
Councilor Morris
Present
Councilor Pugh
Present
Councilor Schmidt
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Police Chief
Russell, Police Captain Garrett, Public Works Director Brown, Economic &
Community Development Director Hendryx, Community Relations Coordinator
Stowers, Police Captain Garrett, City Recorder Shearer.
0:00 APPOINTMENTS
A. Mayor Figley proposed the following appointment to the Planning Commission:
Lisa Ellsworth for a term to expire December 2011. McCallum/Pugh... approve the
appointment. The motion passed unanimously.
0:01 COMMUNITY /GOVERNMENT REPORTS
A. Woodburn Area Chamber of Commerce — Don Judson, Executive Director of the
Woodburn Area Chamber of Commerce, provided an update on upcoming Chamber
events.
B. Woodburn School District — David Bautista, Superintendent of the Woodburn School
District, provided an update on School District events and activities.
C. Woodburn Downtown — Eurubio Valladares Chair of Woodburn Downtown Unidos
provided an update on the groups activities.
0:06 PRESENTATION
Award of Recognition to Captain Garrett for his service during the aftermath of the
December 2008 bombing.
0:09 PUBLIC COMMENT
A. Luani Wilkis of 2548 Edgewater Ave Woodburn spoke of her concerns regarding the
water temperature and chlorine levels at the pool. She also had concerns about safety,
customer service and staffing at the pool. Council asked questions and requested the
City Administrator provide information regarding temperature and chlorination levels
at the Aquatic Center.
Page 1 - Council Meeting Minutes, April 11, 2011
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COUNCIL MEETING MINUTES
APRIL 11, 2011
B. Ian Niktab 456 McLaughlin Blvd, Woodburn & Gabriel Frane, 221 NE 58 Ave,
Portland, spoke regarding the Community Garden project and concerns regarding
liability insurance required to continue the project. Erubiel Valladares and Mary
Drew 1596 Thompson Rd, Woodburn also spoke in favor of continuing the
Community Garden project.
0:48 CONSENT AGENDA
A. Approve the Woodburn City Council minutes of March 28, 2011,
B. approve new liquor license application for Los Laureles Taqueria, and
C. approve a change of ownership liquor license application for Taqueria Guadalajara
Authentic Mexican food.
McCallum /Cox... adopt the Consent Agenda. The motion passed unanimously.
0:49 TABLED BUSINESS:
Council Bill No. 2861 remains on the table.
0:49 TOWING SERVICES PROPOSALS AWARD
The City Attorney provided a copy of a fax communication from the firm Lafky & Lafky
(incorporated herin by reference to these minutes). The City Attorney explained the
public contracting rules that were applied to this procurement (OAR 137 - 047 - 0740). The
City Attorney advised the Council that the communication does not constitute a proper
bid protest under the public contracting rules due to the failure to provide a timely protest
which includes a description of the grounds for protest. The City Attorney advised that
Council may proceed with the bid award after making an official determination regarding
the protest.
Cox/Pugh ... Council, pursuant to OAR 137 - 047 -074, refuse to consider the objections to
the Towing Services Proposal Award as specified in the Staff Report dated April, 11
2011 based upon the fact that no written protest was filed in a timely manner. The
motion passed unanimously.
Cox/McCallum ... accept the proposals of M &M Towing and Auto Sales and Baker &
Baker Towing & 76, Inc. to respond to Category I tows on a rotational basis, accept the
proposal of M &M Towing & Auto Sales to serve as the primary Category 11 tow provider
and accept the proposal of Baker & Baker Towing & 76, Inc. to respond as secondary
Category 11 tow provider and authorize the City Administrator to execute agreements.
0:57 CITY ADMINISTRATOR'S REPORT
A. Nothing to report.
0:57 MAYOR AND COUNCIL REPORTS
• Mayor's Prayer Breakfast is May 10.
• Kiwanis barkdust sale is April 12 -16.
• Oregon Ethics reports are due April 15
• Council discussed possible dates for a Council planning worksession.
Page 2 - Council Meeting Minutes, April 11, 2011
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COUNCIL MEETING MINUTES
APRIL 11, 2011
1:00 ADJOURNMENT
Lonergan/McCallum... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:00 p.m.
KATHRYN FIGLEY, MAYOR
ATTEST
Christina M. Shearer, Recorder
City of Woodburn, Oregon
Page 3 - Council Meeting Minutes, April 11, 2011
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WOODBURN PLANNING COMMISSION WORKSHOPIMEETING
MINUTES
January 27, 2011
CONVENED: The Planning Commission met in a workshop /meeting session at 7:00
p.m. in the City Hall Council Chambers, with Chairperson Bandelow presiding.
ROLL CALL:
Staff Present Jim Hendryx, Director of Economic and Development Services
Don Dolenc, Associate Planner
Jon Stuart, Assistant City Attorney
Sign Focus Group Present
Pete McCallum, City Council
Mike Sumner, Case Automotive
Teri Sunderland, General Manager, Woodburn Company Stores
Chairperson Bandelow opened the workshop /meeting at 7pm. Vice - Chairperson
Jennings led the Commissioners in the flag salute.
Minutes
Vice- Chairperson Jennings moved to accept the minutes of December 9, 2010 as written.
Commissioner Piper seconded the motion, and it was unanimously approved.
Business from the Audience
There was none.
Communication
There was none.
Workshop — Sign Amortization
Bob Barman, Chevron Station owner, spoke to the Planning Commission and members of
the Sign Focus Group about sign amortization in his home town of Lake Oswego.
Several business owners there protested needing to bring their non - complying signs into
compliance and took their cases to court. One owner went all the way to the 9 th Circuit
Court. The Court handed down the decision that Lake Oswego did have a right to
amortize.
Barman approved the idea of a 10 -15 year sign amortization period, thus giving
Planning Commission Meeting — January 27, 2011 Page 1 of 3
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businesses plenty of time to bring their signs into compliance. He suggested having a
good publicity plan, using the Woodburn newspaper and the Chamber of Commerce to
publicize the sign amortization policy time frame. Consistent communication, as well as
a clear time countdown, is a good help meet in achieving compliance. A 2 tier system
might work well, where signs over $5,000 (such as monument and pole signs), would be
given a longer period of time to bring into compliance than signs under $5,000.
Pete McCallum, City Councilor, noted that regular reminders to business owners could be
helpful.
Jim Hendryx, Economic and Development Services Director, gave a Power Point
presentation to the group entitled, "Amortization of Nonconforming Signs ". The City
Council passed a resolution on December 13, 2010, which initiated an amendment to the
WDO sign regulations, adding sign amortization provisions. The Council asked the
Planning Commission, with assistance from the Sign Focus Group, to make time -frame
recommendations for sign amortization.
Previous survey results indicate that the majority of Woodburn citizens feel that there
should be a 3 -5 year time limit to bring all signs into compliance. Assistant City
Attorney Jon Stuart discussed three cities with different amortization schedules; Keizer,
Lake Oswego and Newberg.
The Planning Commission and Sign Focus Group concentrated their efforts to 3 key
questions:
1. Should there be an amortization period for non - conforming signs?
2. If so, what types of signs will be affected, and what zones should be included?
3. How long should the amortization period last?
City Councilor McCallum noted that sign amortization is vital; otherwise sign
compliance is unenforceable.
Support for amortization was unanimous by both the Planning Commissioners and the
Sign Focus Group members. Several people urged simplicity and enforceability.
All types of signs are to be included in the amortization, though it was not yet decided
whether to implement the 2 tier system Bob Barman suggested.
A ten year amortization period was agreed upon by both groups, with a hardship
provision added as an option for business owners who were having trouble meeting the
deadline.
All Woodburn zones would be included in the sign amortization process.
Vice - Chairperson Jennings noted that it was important to let the business community
know what is happening. There was a suggestion to ask the Chamber of Commerce be an
outlet for that information.
Planning Commission Meeting — January 27, 2011 Page 2 of 3
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Meeting —
Items for Action
A. Revisions to the Planning Commission by -laws, which included clarification
of voting and election of officers, were discussed. Commissioner Piper made
a motion to approve the changes, and Commissioner Jennings seconded it.
The motion was unanimously approved.
B. Commissioner Piper nominated Dick Jennings as new Chairperson of the
Planning Commission, and then nominated Ellen Bandelow as Vice - Chair.
Commissioner Corning made a motion to approve the changes. The motions
were unanimously approved.
Reports
Hendryx gave an Urban Growth Boundary update. On January 12, 2011, the Land
Conservation Development Commission (LCDC) met and approved the Woodburn UGB
expansion by a 5 -1 vote. The proposal will go back for final approval in 60 days.
Hendryx proposed that the Planning Commission hold a workshop /meeting on Thursday,
February 24 to focus on the Hwy 99E Corridor project. In response to a question, he
noted that ODOT has final say on improvements to the corridor, though the 99E Corridor
Group will give input and suggestions.
The new sign ordinance went into effect on Monday, January 24 2011. The Planning
Department will be handing out 1 page sign summary flyers to businesses along 99E and
214.
Adjournment
Commissioner Jennings made a motion to adjourn the meeting. Commissioner Piper
seconded the motion, and the meetin was adjourned at 8:42 pm.
APPROVED 0"V1 C) ` 'Z�)
Ellen Bandelow, C HAIRPERSON Date
ATTEST f
James N.P. Hendryx Date
Economic & Development Services Director
City of Woodburn, Oregon
Planning Commission Meeting — January 27, 2011 Page 3 of 3
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WOODBURN PLANNING COMMISSION WORKSHOP /MEETING
MINUTES
March 24, 2011
CONVENED: The Planning Commission met in a workshop /meeting session at
7:00 p.m. in the City Hall Council Chambers, with Chair Jennings presiding.
ROLL CALL:
Chair
Present
Vice-Chair
ancelow
Absent
Commissioner
Corning �
Present
Commissioner
Grigorxeff
Present
CommissionerPi
�er,
Present
Staff Present Jim Hendryx, Director of Economic and Development Services
Vicki Musser, Recording Secretary
99E Corridor Project Members Present:
Frank Angelo, Angelo Planning Group
Becky Dann, Angelo Planning Group
Ellie Fiore, Cogan Owens Cogan
John Bosket, DKS
Allison Wildman, SERA Architects
Naomi Zwerdling, ODOT
Chair Jennings opened the workshop /meeting at 7pm, and led the Commissioners in the
flag salute.
Minutes
Commissioner Corning moved to accept the minutes of January 27, 2011 as written.
Commissioner Grigorieff seconded the motion, and it was unanimously approved.
Business from the Audience
There was none.
Communication
There was none.
Workshop — 99E
Jim Hendryx, Director of Economic and Development Services, gave a brief introduction
to the topic being discussed in the workshop — the 99E Corridor Project. This
commercial corridor has been developed to a certain extent over the years and has an
important current and future role in the community. A corridor study was begun 6 -8
months ago to provide a comprehensive look at its state both today and in the future, and
Planning Commission Meeting — March 24, 2011 Page 1 of 8
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to help the City decide how it can best serve the businesses and property owners along
99E. The Citizen's Advisory Committee (CAC) was formed to help develop a plan to
improve the corridor. This plan will ultimately be adopted by the Planning Commission
and the City Council. The CAC has met twice so far, with the Planning Commission
being represented at the meetings by PC Chair Dick Jennings. Two open houses have
been held for 99E business and property owners, and were attended by approximately 20-
25 people each time.
Frank Angelo, the lead consultant on the 99E Corridor Project, introduced himself and
his team, and told the Planning Commission that the key objective of the project is to
facilitate the revitalization of the corridor as a viable, safe and sustainable business
district. The 20 year plan needs to be an expression of what the community wants. Some
of the purposes of the corridor plan are:
1. To protect the long -term function and performance of 99E
2. To balance state and regional traffic demand with local traffic demand
3. To serve adjacent land uses in the corridor
4. To ensure state and local government make transportation and land use
decisions together
5. To meet standards and policies in both the Oregon Highway Plan and the
Woodburn Comprehensive Plan
The Corridor Plan's study area includes the land and development' /2 mile on either side
of the 99E highway.
Major issues along the corridor include:
1.
Economic development
2.
Motor vehicle mobility and safety
3.
Corridor aesthetics
4.
Pedestrian and bicycle access safety
5.
Business /property owner participation
6.
Neighborhood connections
7.
Property access
Ellie Fiore, a member of the consultant team from Owens Cogan Owens, presented the
vision statement for the corridor project. The overall goal for 99E is to create a safe,
vibrant and sustainable business district that is easily accessible to shoppers and travelers
by car or on foot. She requested feedback from the commissioners on the following
questions:
1. What are the critical land use, transportation and other issues that need to be
addressed?
2. How does the Planning Commission view the role of 99E in determining
Woodburn's future transportation and land use patterns and economic
development opportunities?
3. What are the desired outcomes and important statistics that the Planning
Commission would like to see emerge through the corridor planning process?
Planning Commission Meeting — March 24, 2011 Page 2 of 8
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Chair Dick Jennings emphasized that improved lighting along Highway 99E is critical,
especially within the developed commercial area. Chair Jennings noted that many
businesses on the corridor are rented, and that both the business owners and the property
owners need to understand what the potential impacts would be for any proposed
changes.
Commissioner Piper noted that the southern end of 99E is older than the northern end,
and hasn't been improved in a very long time. It is important that the aesthetic quality of
the corridor be improved, especially on the southern end, in order to promote economic
growth in the corridor. Commissioner Piper noted, however, that it was important to
avoid imposing overly prescriptive aesthetic requirements for private property, such as
paint colors, as the businesses and their customers are diverse and have different
preferences and needs. In response, Frank Angelo clarified that the corridor plan will not
include detailed aesthetic requirements for private property down to the level of paint
colors.
Commissioner Piper stated that improving safety will be an essential part of plans for and
improvements to the corridor.
Commissioner Grigorieff expressed the need for sidewalks and better lighting along the
corridor, and wants to be sure that there are enough lanes to accommodate traffic on the
southern end of 99E.
Commissioner Corning observed that that community outreach should be a top priority.
Frank Angelo noted that as alternatives for the corridor are developed and the project
becomes more tangible, public outreach will become even more important. He also noted
that there is a project website ( www.woodburn99e.com ), which provides an additional
way for people to obtain information and provide comments on the project.
Frank Angelo presented Technical Memorandum #1, which is a review of relevant plans
and policy documents! In response to a question from Chair Jennings, Frank Angelo
explained that the Highway 99E Corridor Plan will look ahead to the year 2035, even
though the City's Comprehensive Plan and other earlier City planning documents extend
through 2020. The planning team will ensure that these are made consistent when the
Corridor Plan is adopted.
Jim Hendryx noted that the plans and policies summarized by Frank Angelo in some
cases include competing objectives, such as providing for through - traffic and serving
businesses. He noted that these policies will become more important as the alternatives
for the corridor are developed, as they will shape the range of options available.
The consultant team's presentation to the Planning Commission, which includes a summary of Technical
Memorandum #1, as well as summaries of the other Technical Memoranda presented and background
information on the project, is available on the project's
website: http:// www .woodbum99e.com /mectings.html
Planning Commission Meeting — March 24, 2011 Page 3 of 8
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Commissioner Piper asked how much flexibility was left once all the policies are
addressed, and how the community would know where the regulatory framework left
opportunities to make choices. Frank Angelo responded that the corridor plan itself will
become the guiding policy for the corridor when it is adopted, and that there are
opportunities to modify some of the rules as part of the planning process, as long as it is
done cooperatively with the City, ODOT, and other regulatory bodies.
John Bosket of DKS gave an overview of Technical Memorandums 2 and 3. Technical
Memorandum #2 describes the current access conditions. These accesses (or driveways)
have an effect on corridor safety and mobility, as well as accessibility in general. They
are also the customer entrance for the business, and there may be opportunities to
improve the customer experience by making it easier to find the entrance or to get from
one business to another. The goal now, after doing a great deal of research (detailed in
Technical Memorandum #2) is to decide what methods, or "tools" could be used to
achieve the best results along the corridor. He discussed several possible tools, such as
two businesses sharing a driveway, or interparcel circulation, where adjacent businesses
provide a connection between their parking lots so cars don't have to get back on the
highway to go between businesses.
Commissioner Piper noted that the number of existing access points might constitute a
problem and that there would be a need for shared parking. John Boskett responded that
the plan would need to find a balance between safety, mobility, and access to businesses.
He also clarified that most access management solutions would be implemented through
policies that would govern future development and redevelopment in the corridor, rather
than being imposed on existing development today.
Chair Jennings noted that it is important to keep the peace between different property
owners to implement some of these tools.
John Boskett then presented a summary of Technical Memorandum #3, which deals with
existing and predicted future traffic conditions. John noted that at present:
1. Sidewalks are needed between Lincoln and Cleveland Streets, with extensions
southward
2. Obstructions are common
3. Bicycle facilities are needed from Lincoln to Cleveland Streets
4. More pedestrian and bicycle crossings are needed
5. Amenities, such as pullouts and bus stops, need to be considered
John reported that the CAC had raised several issues at their last meeting similar in
nature to the Commissioners' comments, including:
1. More illumination is needed
2. The speed limit is too high
3. Congestion along 99E is far worse during regional events or highway
incidents
* The consultant team's presentation to the Planning Commission, which includes a summary of Technical
Memoranda 2 and 3, is available on the project's website: http: / /www.woodbum99e.com /meetings.html
Planning Commission Meeting — March 24, 2011 Page 4 of 8
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4. Safe pedestrian crossings are important
5. More lanes are needed further south
John noted that there are several projects planned for the corridor already, including
improvements for the intersection of 214 and 99E and a project to improve the visibility
of the median there, and a signal at the intersection of 99E and Cleveland. He also noted
that the addition of a two -way left turn lane south of Cleveland would improve traffic
mobility in that area, and that a traffic management plan could help handle traffic for
special events and when 99E is used as a detour for I -5.
Technical Memoranda 4 and 5 were discussed by Allison Wildman of SERA Architects.
She told the Commissioners that the character of development along Highway 99E
changes along the corridor, and can be thought of in 3 zones: the north, which has good
landscaping, road improvements and businesses which are set back from the highway; the
center, where driveways and developments are closer, and the road is still fairly wide;
and the south, which is made up of smaller shops, as well as trees, farms and largely
undeveloped land along the highway, and where the roadway is narrower. Commissioner
Piper noted that there are isolated pieces of property on the east side of the highway that
are not within City limits, and that policies affecting those properties would require
coordination with the county or annexation to the City. Frank Angelo noted that Marion
County is represented on the Technical Advisory Committee and is participating in the
project.
Allison Wildman described site conditions along the corridor — generally parking is
located in front of the building, but there are various configurations, from small
properties with one row of parking to large properties with large parking lots. She also
noted that while there are limited opportunities for parallel routes to Highway 99E, there
are opportunities for non - motorized connections from some neighborhood streets to the
corridor.
Allison then described various tools that could be utilized to improve the corridor, such
as:'
1. Marked pedestrian crossing treatments at intersections, with signals that can
help pedestrians cross more safely
2. Special pavers that can be used to increase visibility to motorists
3. Pedestrian refuge islands (a protected "break" in the center of the roadway, to
allow bikes and pedestrians to cross in 2 separate actions)
4. Bulb -outs — an extension of the sidewalk into the vehicular right -of -way
5. Sidewalk design to create an attractive, pedestrian- friendly area
6. Buffered sidewalks, with a 4 -6 foot buffer zone of trees and landscaping,
which will beautify the corridor and buffers pedestrians from traffic
* The consultant team's presentation to the Planning Commission, which includes a summary of Technical
Memorandum #4, is available on the project's website: http: / /www.woodburn99e.com /meetings.html
t A handout illustrating the tools was provided at the meeting. This handout can be found on the project's
website: http: // www .woodburn99e.com /meetings.htmi. A more detailed explanation of the tools is
included in Technical Memorandum #5, available from the project's website:
http://www.woodburn99e.com/documents.html#techmemo
Planning Commission Meeting — March 24, 2011 Page 5 of 8
15
7. Bike lanes (5 -6 feet wide and well- marked)
8. Pedestrian - oriented streetlights - lower lights that illuminate the walkway for
pedestrian safety
9. Gateways (There are many types of possible gateways, such as statue art,
archways, buildings, etc.)
The Commissioners then gathered around a 10 foot map of Highway 99E and made
location - specific recommendations for improvements. Their comments were recorded
on the map and will inform the draft alternatives that the consultant team develops in the
next phase of the project.
After some discussion of specific issues on the corridor, the Commissioners returned to
their seats and Allison asked for their feedback on each type of tool she presented. She
first asked for comments about pedestrian crossings. The Commissioners' comments
included:
1. Pedestrian refuges are a good idea to improve safety, the question is how
many and where they should be located.
2. In siting pedestrian refuges, the consultants should look at what the attractions
are that people are trying to cross to get to. If these are too dispersed,
crossings will be dispersed and pedestrian refuges may not be very helpful
since people won't walk out of their way to use one. People cross illegally
even near signals to avoid going out of their way.
3. One option would be to include just a few refuges (e.g. two between
Hardcastle and Safeway, one between Hardcastle and Lincoln, two or three
south of Lincoln). Another option would be to locate one every few blocks —
build enough so that they are convenient much of the time and they get used.
4. Specific locations mentioned where crossings are more concentrated include
the Jehovah's Witness church between Hardcastle and Safeway, a laundromat
at Cleveland, and near Gary's Autobody.
5. The type of crossing that is used on Lancaster with flashing lights works well.
6. The people who are most likely to need the crossings may not be represented
at the meetings, but need to address their needs.
The next topic was sidewalks, bike lanes, and streetscape features. The Commissioners'
comments included:
1. There should be continuous sidewalks from north to south.
2. Utility poles blocking the sidewalk are a common problem in the corridor. It
would be helpful to underground the utilities and get the poles out of the way
in the north as well as the south part of the corridor.
3. ODOT will require bike lanes, so there is no choice on whether to include
them.
4. Buffered sidewalks would be preferable, but there isn't enough room to fit
them within the existing right -of -way, so it will be a question of trade -offs and
how much impact there would be to properties and businesses.
Planning Commission Meeting — March 24, 2011 Page 6 of 8
16
5. Hasn't ODOT changed their policies on "curb- tight" sidewalks? (The
consultant team clarified that while ODOT policy now has a preference for
buffered sidewalks, curb -tight sidewalks are still acceptable.)
6. What is the right -of -way needed to accommodate all these features, including
sidewalks, bike lanes, etc.? (The consultant team responded that the roughly
90 foot right -of -way that currently exists on the north end of the corridor
represents roughly the minimum to accommodate four travel lanes, a center
turn lane, sidewalks, and bike lanes.)
7. Don't add garbage cans, benches, etc. along the corridor — they create a
service and maintenance issue.
8. Bus stop improvements are a nice idea, but are not a priority. If transit service
is not going to increase, it's not worth investing in the stops unless there is
special funding for it from another source. There are some locations where
improved stops may be more worthwhile, such as near Key Bank and Lincoln.
9. Reducing the number of lanes on Highway 99E south of Lincoln may create
traffic problems — it's already busy in the afternoons.
The next topic was multi -use trails and bicycle and pedestrian connectivity. The
Commissioners' comments included:
1. Consider off - street bicycle /pedestrian paths.
2. A bike trail was proposed through Woodburn that would go all the way to
Aurora.
3. There is an existing footpath to the Young Street Grocery, but it crosses the
railroad.
The next topics discussed were site development and zoning. The Commissioners'
comments included:
1. Shared parking may be needed.
2. Putting parking behind the building and to the side may be good, but need to
keep options open for developers.
3. Some requirements in the Woodburn Development Ordinance promote
buildings set back from the street. Goodwill, which was built recently, has its
entrance oriented to the parking lot rather than the sidewalk.
4. Many lots are too shallow to redevelop if the right -of -way is expanded.
5. If any rezoning of existing residential neighborhoods is proposed as part of an
alternative, a lot more outreach will be needed to those neighborhoods.
The next topic discussed was access management. The Commissioners' comments
included:
1. Access consolidation is most important, but also most challenging, in the core
area of the corridor.
2. Existing opportunities for cross -over easements were mentioned, including
between Bank of America and Linda's, and between Do It Best and Los Cabos,
3. Property owners get territorial — if they aren't getting along, they will have
conflict over shared access or shared parking.
Planning Commission Meeting — March 24, 2011 Page 7 of 8
17
4. Lot consolidation or land assembly may be appropriate at the intersection of
99E and Young.
5. The community is not willing to consider medians. They should not be
included in the plan.
Frank Angelo closed the workshop, reminding everyone watching on live television that
this was a part of various preliminary discussions and that no firm decisions have been
made concerning the Highway 99E corridor.
Meeting
Sign standards have been updated, and a staff member is going from business to business
in Woodburn, educating owners about the new sign standards and handing out
informative flyers.
The City Attorney is presently working on the best time interval for sign amortization.
The next Planning Commission meeting /workshop will take place on Thursday, April
28 tH
Adjournment
Commissioner Jennings made a motion to adjourn the meeting. Commissioner Piper
seconded the motion, and the meeting was adjourned at 9:12 pm.
APPROVED
Ric and Jennings, t HAIR ate
ATTEST
dames N.P. Hen ryx Dat
Economic & Development Services Director
f City of Woodburn, Oregon
Planning Commission Meeting — March 24, 2011 Page 8 of 8
18
City of Woodburn
Public Library Board Minutes
April 13, 2011 • 7:00 p.m.
1.
+; L LE
� ' ODBUR
1 tree rpo ra i e d 188 9
1. CALL TO ORDER
The meeting and was called to order at 7:00 p.m.
Nancy Kirksey; President was absent, Neal Hawes; Vice - President conducted the
meeting.
2. ROLL CALL
Position I
J.D. Mitchoff (12/13)
Present
Position II
Kristen Matthews (12/13)
Absent
Position III
Nancy Kirksey, President (12/13)
Absent
Position IV
Neal Hawes, Vice - President (12/11)
Present
Position V
Willis Grafe (12/13)
Present
Position VI
Phyllis McKean (12/12)
Present
Position VII
vacant
(Student Member)
3. MINUTES —January 12, 2010
Willis Grafe/Phyllis McKean - Motion to accept the minutes as written. The motion
passed unanimously.
4. BUSINESS FROM THE PUBLIC
None.
5. OLD BUSINESS
None.
6. BOARD REPORT
Friends of the Library Report — John Hunter
The Friends of the Library have changed their library discard vendor to "Better World
Books ". This company has a web - portal that gives Judy the ability to scan a book into
their system and it immediately lets her know whether or not to send the book. John
also reported that the "Book Shop" corner brings in revenue of $100 -$150 a month.
7. NEW BUSINESS
Public Bulletin Board Policy — John Hunter
At the annual Oregon Library Association conference John learned about limited public
forums. The library currently has two bulletin boards that the community uses. John
has drafted a new policy that once approved by the Board will be translated and posted
on each of the Library bulletin boards which will then be monitored by library staff or
volunteers.
Phyllis McKean /JD Mitchoff — Motion to accept the new Public Bulletin Board rules.
The motion passed unanimously.
Page 1 of 3
19
Bulletin Board Policy
The bulletin boards located within the Woodburn Public Library are available, as space allows,
for the posting of announcements promoting educational, cultural, and social programs and
services in Woodburn and the surrounding community. Priority will always be given to events
sponsored by the Library, the city of Woodburn, and /or Friends of the Woodburn Public Library
Commercial advertisements and materials offering goods and services for sale by individuals
will not be displayed.
The Library reserves the right to refuse to post announcements, posters, pamphlets or exhibits
that in its judgment do not meet the above criteri a.
Acceptance of materials for display does not imply approval or disapproval by the Library of the
ideas or opinions expressed.
Limits may be set on the length of time an item may be displayed and on the size of a display.
Generally, items will be posted no more than two weeks prior to an event.
Items for the bulletin boards shall be given to library staff at the circulation desk for posting.
Approved postings will be identified with a unique label that shows the posting's expiration date
Library staff or a specified volunteer shall post and remove all notices from the bulletin boards.
Library staff, or a specified volunteer, will have the responsibility for monitoring the bulletin
boards and have the authority to remove items that do not meet the criteria set by the Library
Board.
Review of Open Hours — John Hunter
John gave a brief history of library open hours; May 22, 1991 reduction of hours due to
budget cuts; July 1994 increased hours; Dec 1994 open on Sundays for 2 hours as a 6
month experiment; September 1995 Sunday hours became permanent; Sept 1998
Monday hours began; August 1999 Seven day service which began Sept 13, 1999. As
times and trends change, the Library must change also. In the last eighteen months,
there have been significant changes due to John reviewing library operations and
efficient use of budgeted money, making necessary changes of, re- organizing staff
positions, increasing collection material; moving services and collection locations to
better serve patrons, improved technology trends (e- books, WiFi, GALE databases) and
updating building policies. Now, it is time to review scheduling and open hours. In
this process, John developed several statistical spreadsheets comparing the 1 '/2 years
which included; days of week, average per day, open hours, visitors per hour and the
comparable variance. He then explained the spreadsheets and highlighted some
interesting points to the Library Board. The final analysis of the collected data gave him
the validation that the Library is operating effectively and changes in operation or hours
were not needed at this time
Music in the Park 2011 — John Hunter
John gave the Library Board a printout showing Music in the Park expense /revenue
numbers for this year's concert series and a list of scheduled bands. He pointed out that
because of the seasonal daylight changes in late August, there will be 8 concerts this
year July through August. Discussion took place on the difficulty of city employees
asking for donations and asked Friends of the Library to help secure sponsorships for
this well attended community event.
Page 2 of 3
20
8. MANAGER REPORTS
January - March Statistics — John Hunter
John gave the Library Board printouts of statistics for the months of January, February
and March. The three areas that John pointed out were; Collections — 15% less; Services
— Library Visit, circulation and transactions - all up; Interlibrary Loans lent and
borrowed - all up.
Discussion took place comparing circulation, technology use and other services the
library provides compared to door count. Discussion also took place on the use of
GALE database that patrons can now access from home and if that may contribute to
circulation numbers. John is motivated to increase circulation with a goal of 200,000 a
year. He shared that the Deeda Chamberlain's Summer Reading Program has over 500
kids signed up and thanks to the Ready to Read grant, this program is fully funded.
John complimented the circulation staff on their hard work in coordinating all the
interlibrary material. He also shared that Woodburn is one of the few libraries in the
Chemeketa Cooperative Regional Library Service (CCRLS) that has seven day service.
Phyllis McKean pointed out that the Library notices on WCAT were very informative.
9. FUTURE BOARD BUISNESS
Next scheduled meeting is July 13, 2011
10. ADJOURNMENT
JD Mitchoff/Phyllis McKean — Motion to adjourn meeting at 7:50pm.
Paulette Zastoupil, Recording Secretary
Date
Page 3 of 3
21
City of Woodburn
Recreation and Park Board Minutes rc
April 12, 2011 • 6:30 p.m.
OODBUR
1. CALL TO ORDER
The meeting and was called to order at 6:30 p.m.
Rosetta Wangerin; Board Chair was absent, Joseph Nicoletti; Board Secretary conducted the
meeting.
2. ROLL CALL
Position I Zandi Cox, Member (12/13) Present 6:35pm
Position II (Student) Claudia Urias- Guerrero Present
Position III Joseph Nicoletti, Board Secretary (12/13) Present
Position IV Rosetta Wangerin, Board Chair (12/13) Absent
Position V Bruce Thomas, Member (12/13) Present
Position VI Cheryl Shepherd, Member (12/11) Absent
Position VII Tony Waite Present
3. APPROVAL OF MINUTES FROM December 14, 2010
Bruce Thomas /Tony Waite - Motion to accept the February 8, 2011 minutes as written.
The motion passed unanimously.
Bruce Thomas /Tony Waite - Motion to accept the March 8, 2011 workshop minutes as
written. The motion passed unanimously.
4. BUSINESS FROM AUDIENCE
None.
5. OLD BUSINESS
None.
6. NEW BUSINESS
Immanuel Lutheran Church Project
Jim gave a brief history of the proposed project that Immanuel Lutheran Church has
envisioned. He then introduced Terri Berkey- Gonzalez, representative from Immanuel
Lutheran Church, who showed a PowerPoint slide of the proposed site concept plan. Terri
explained that approximately five years ago, the church purchased 8 acres at Evergreen Rd
and Linfield Ave. The church then hired an architectural firm which developed a concept
plan incorporating their idea of a new church building, but also outdoor recreational spaces
that would be available for public use. She shared that the church is not in a position to start
construction on the church building, but they wanted to get the project going and has
$210,000 to start the project with a pre - building phase. This first phase would include a
gravel parking area, soccer field, walking paths, and landscaping. Talks within the church led
them to the idea of partnering with the city to help with operating the soccer field,
recreational features, landscaping maintenance and water for irrigation, all while allowing the
Page 1 of 4
22
City of Woodburn
Recreation and Park Board Minutes rc
April 12, 2011 • 6:30 p.m. j ODBUR — ��`
VV 1V
City to utilize the outdoor recreational features for public use. She stated that this project
would be self - funded with grants and future fundraising. The Church will vote on this plan
on May 8 and if passed, they would like to start the first phase of this project along with a
city partnership. Jim stated that this area, south of Wal -Mart, has grown dramatically in
recent years, and as the Parks and Recreation Master Plan notes, is badly in need of
parkland. In fact, of the three new park locations recommended by the Master Plan, this area
is noted as the highest priority. This project would be made even more valuable if the City
were able to eventually acquire the adjacent six acre parcel immediately to the east. The
combination of these two sites could make for a very nice neighborhood park at some point
in the future. Discussion took place on NRPA standards for park size and whether this would
meet the city's need in future park acreage and potential grant opportunities. After the
discussion, the board unanimously agreed to support the development of a "joint use
agreement ".
7. DIVISION REPORTS FROM THE DEPARTMENT
Aquatics — Jim Row
Jim reported that they are now into the third month on the "Aquatic Center Turnaround
Project ". He gave the Board a copy of the new Spring Aquatic Program brochure that shows
the new marketing approach and modest program changes. They are currently working on the
Summer Aquatic Program brochure that will be the kick -off of all the new expanded dynamic
program opportunities. While still monitoring the finances, Jim found that revenues dropped
off January through February but was back up in March. The city expects a 50% cost
recovery from the Aquatic Center in next fiscal year's budget. Within the next month,
modifications in the lobby and reception area will take place. Discussion took place on the
resurfacing project, future cost recovery expectations and possible building expansion that
would give additional space for dry -land exercises and classrooms. Jim addressed Board
concerns about patronage decline, fee increase and pool temperature. He replied that the
decline in patron usage was expected during this phase of the project, but he expects the
numbers to increase once the summer programs start; for those having difficulties with new
fees, he encouraged them to fill out the Scholarship form available at the front desk; the
temperature is being monitored daily and is currently at 83 degrees but they are trying to find
the ideal temperature for all uses of the pool.
Recreation — Stu Spence
Youth Sports — T -Ball is underway with 105 participants this year.
Adult Sports — Men's Spring League has 24 teams participating and generates revenue for the
city.
Easter Egg Hunt — This year's event has grown every year and this year it will be held April
21 at Legion Park with 5,000 eggs, music and fun activities for the kids.
Pitch, Hit and Run — This National competition skills event will be held on April 23 at
Centennial Park in partnership with the Baseball Club.
Arbor Day — In the past, a donor gave 200 trees in partnership with the Networking Club of
Woodburn. This year, the donor wasn't able to give so educational and fun activities are
being planned that will raise awareness of the importance of trees. Coloring contests at the
Page 2 of 4
23
City of Woodburn
Recreation and Park Board Minutes rc
April 12, 2011 • 6:30 p.m. j ODBUR — ��`
VY 1V
After School Club and Library the week of April 25 with winners being announced the first
week in May.
Woodburn Reads — Woodburn Reads! Five Million Page Challenge involving schools, city
staff, Chamber members and Woodburn Public Library took place in February and were
successful in reading 3 million pages this year.
Active Adult Trips_ These active adult trips are a sustainable program that remains very
popular. Next trip is to OMSI for a shell show and then in May they will attend a Tony
Bennett tribute.
Boys and Girls Club — "It Just Takes One" fundraising campaign with a goal of $10,000 is
underway for April. Over 28 local businesses are participating. Highlight is Hubbard
Chevrolet is donating $100 per new car bought in April. All day child care for $1.00 is
offered on non - school days for After School Club attendees at the Four Square Church. It
was suggested that the Boys and Girls Club obtain a Woodburn post office box for local
donations.
P.A.L. Mentorin, — Received a $30,000 grant to sustain our mentoring program for another
year.
Parks and Facilities — Jim Row
Centennial Park
The construction contract still includes landscape maintenance until the end of May. Jim
stated that the park is in high use and staff is looking forward to a busy summer season and
the Dog Park remains very popular.
Mill Creek Greenway Project
Jim reported that as soon as the weather breaks the contractor will be back to complete the
gravel pathways. Also, Public Works is building the signage for the project and an Eagle
Scout will paint and install them. It was suggested that the Eagle Scout come to a meeting to
report, show pictures on the project when the project is complete. Discussion took place on
the winter wet conditions and how the creek water is breaching the bank along the pathway.
Wyffels Park
Jim updated the Board on the Settlemier Park boundary dispute issue, and how that is holding
up the approval of our Land and Water Conservation Fund grant for the Wyffels Park
Playground project. Discussion took place on master plans, vision process, current and
future projects, park development and maintenance and how important it is to stay mindful of
how tax and grant dollars are being spent so that the community would receive the greatest
long term benefit.
8. FUTURE BOARD BUSINESS
• Matt Gwynn will give a report on the Adopt a Park Program at the May 10 meeting.
• It was decided to schedule a park tour in lieu of the regular scheduled meeting in
June. A confirmed date will be decided later.
Page 3 of 4
24
City of Woodburn
Recreation and Park Board Minutes - T `'. Mir
April 12, 2011 • 6:30 p.m.
W"ODBUR
�T
9. BOARD COMMENTS
Bruce Thomas
• Would like to see Legion Park amenities improved to better serve the community.
Claudia Urias - Guerrero
• She is looking forward to the park tour because she is not familiar with all the city
parks and feels that this will give her a better understanding during the monthly
meetings.
Joseph Nicoletti
• Stated that Legion Park was planned to have playground amenities specifically
designed for individuals with disabilities.
10. ADJOURNMENT
Adj ournment was 8:OOpm
Joseph Nicoletti, Board Secretary
Date
Paulette Zastoupil, Recording Secretary
Date
Page 4 of 4
25
4/20/2011 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
JANUARY THRU DECEMBER 2011
CHARGE DESCRIPTION
Total
Jan
Feb
Mar
AGGRAVATED ASSAULT
23
13
0
10
ANIMAL ORDINANCES
1
1
0
0
ASSAULT SIMPLE
38
19
8
11
BURGLARY - RESIDENCE
6
4
1
1
CHILD NEGLECT
3
1
1
1
CITY ORDINANCE
1
0
1
0
CRIME DAMAGE -NO VANDALISM OR ARSON
2
0
1
1
CURFEW
4
0
0
4
CUSTODY -DETOX
2
1
0
1
CUSTODY - MENTAL
15
3
4
8
CUSTODY - PROTECITVE
1
0
0
1
DISORDERLY CONDUCT
15
3
7
5
DRIVING UNDER INFLUENCE
20
5
3
12
DRUG LAW VIOLATIONS
52
3
8
41
DWS /REVOKED - FELONY
1
1
0
0
DWS /REVOKED- MISDEMEANOR
6
2
2
2
EMBEZZLEMENT
1
1
0
0
FAIL TO DISPLAY OPERATORS LICENSE
8
4
2
2
FAILURE TO REGISTER AS SEX OFFENDER
1
0
1
0
FORGERY /COUNTERFEITING
3
3
0
0
FRAUD - BY DECEPTION /FALSE PRETENSES
1
0
1
0
FRAUD - CREDIT CARD /AUTOMATIC TELLER MACHINE
2
0
1
1
FUGITIVE ARREST FOR ANOTHER AGENCY
51
17
18
16
FURNISHING
6
2
0
4
HIT AND RUN - MISDEMEANOR
3
2
0
1
IDENTITY THEFT
1
0
1
0
INTIMIDATION /OTHER CRIMINAL THREAT
18
11
1
6
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE
2
2
0
0
MINOR IN POSSESSION
17
11
3
3
MOTOR VEHICLE THEFT
1
0
0
1
OTHER
19
6
6
7
RECKLESS DRIVING
1
0
0
1
RESTRAINING ORDER VIOLATION
2
0
1
1
ROBBERY -OTHER
1
1
0
0
RUNAWAY
5
1
0
4
EX CRIME - CONTRIBUTE TO SEX DELINQUENCY
2
2
0
0
EX CRIME - FORCIBLE SODOMY
1
1
0
0
EX CRIME - MOLEST (PHYSICAL)
8
8
0
0
EX CRIME - OTHER
1
1
0
0
STOLEN PROPERTY - RECEIVING,BUYING,POSSESSING
1
0
1
0
HEFT - BUILDING
2
1
1
0
HEFT - OTHER
10
4
2
4
HEFT - SHOPLIFT
27
8
6
13
TRAFFIC VIOLATIONS
19
1
4
14
TRESPASS
11
5
0
6
VANDALISM
3
2
1
0
ARRANT ARREST FOR OUR AGENCY
11__6
5
1
WEAPON - CARRY CONCEALED
5
1
3
1
EAPON - POSSESS ILLEGAL
2
0
1
1
Jan
Feb
Mar
2011 Total
436
156
95
185
2010 Total 396 142 127 127
2009 Total 504 136 199 169
Page 1 of 2 26
4/20/2011 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
JANUARY THRU DECEMBER 2011
600
500
400
N
N
w 300
Q
200
100
0
Arrests / Year
396
2009 2010 2011
Year
Page 2 of 2 27
4/20/2011 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
JANUARY THRU DECEMBER 2011
CHARGE DESCRIPTION
Total
Jan
Feb
Mar
AGGRAVATED ASSAULT
13
6
3
4
ANIMAL ORDINANCES
4
2
2
0
ARSON
4
1
1
2
ASSAULT SIMPLE
27
7
8
12
ATTEMPTED MURDER
1
1
0
0
BURGLARY - BUSINESS
4
2
2
0
BURGLARY - OTHER STRUCTURE
1
0
1
0
BURGLARY - RESIDENCE
19
7
6
6
CHILD NEGLECT
2
1
1
0
CITY ORDINANCE
2
0
1
1
CRIME DAMAGE -NO VANDALISM OR ARSON
24
9
11
4
CRIMINAL MISTREATMENT
2
0
0
2
CURFEW
2
0
0
2
CUSTODY -DETOX
2
1
0
1
CUSTODY - MENTAL
15
3
4
8
DISORDERLY CONDUCT
11
1
4
6
DRIVING UNDER INFLUENCE
20
5
3
12
DRUG LAW VIOLATIONS
21
4
9
8
DWS /REVOKED - FELONY
1
1
0
0
DWS /REVOKED - MISDEMEANOR
6
2
2
2
EMBEZZLEMENT
1
1
0
0
FAIL TO DISPLAY OPERATORS LICENSE
8
4
2
2
FAILURE TO REGISTER AS SEX OFFENDER
1
0
1
0
FORGERY /COUNTERFEITING
6
4
2
0
FRAUD - BY DECEPTION /FALSE PRETENSES
2
0
2
0
FRAUD - CREDIT CARD /AUTOMATIC TELLER MACHINE
5
4
0
1
FRAUD - OF SERVICES /FALSE PRETENSES
1
1
0
0
FUGITIVE ARREST FOR ANOTHER AGENCY
45
14
16
15
FURNISHING
4
2
0
2
HIT AND RUN - MISDEMEANOR
19
11
4
4
IDENTITY THEFT
9
2
1
6
INTIMIDATION /OTHER CRIMINAL THREAT
5
1
1
3
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE
2
2
0
0
MINOR IN POSSESSION
10
4
3
3
MISCELLANEOUS
17
8
4
5
MOTOR VEHICLE THEFT
13
4
4
5
OTHER
20
6
8
6
PROPERTY - FOUND LOST MISLAID
3
1
2
0
PROPERTY RECOVER FOR OTHER AGENCY
1
0
1
0
RECKLESS DRIVING
1
0
0
1
RESTRAINING ORDER VIOLATION
1
1
0
0
ROBBERY - OTHER
6
1
4
1
ROBBERY - RESIDENCE
1
1
0
0
RUNAWAY
17
2
6
9
SEX CRIME - FORCIBLE SODOMY
2
1
1
0
SEX CRIME - MOLEST (PHYSICAL)
6
4
1
1
SEX CRIME - NON -FORCE RAPE
1
0
0
1
SEX CRIME - OBSCENE PHONE CALL
2
0
1
1
HEFT - BICYCLE
2
0
1
1
HEFT - BUILDING
6
2
3
1
HEFT - FROM MOTOR VEHICLE
21
11
6
4
HEFT - MOTOR VEHICLE PARTS /ACCESSORIES
7
3
3
1
HEFT - OTHER
25
5
10
10
HEFT - PURSE SNATCH
1
0
0
1
HEFT - SHOPLIFT
22
5
7
10
TRAFFIC VIOLATIONS
18
1
5
12
TRESPASS
13
3
2
8
Page 1 of 2 28
4/20/2011 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
JANUARY THRU DECEMBER 2011
2010 Total 826 321 223 282
2009 Total 862 276 297 289
III
W 600
z
Z
W
LL
LL 400
O
9L.
Offenses / Year
Page 2 of 2 29
2009 2010 2011
YEAR
Total
an
Feb
Mar
VANDALISM
71
33
14
24
VEHICLE RECOVERD FOR OTHER AGENCY
1
1
0
0
ARRANT ARREST FOR OUR AGENCY
11
5
5
1
WEAPON - CARRY CONCEALED
4
1
2
1
WEAPON - POSSESS ILLEGAL
4
1
1
2
Total
Jan
Feb
Mar
2011 Total
596
203
181
212
2010 Total 826 321 223 282
2009 Total 862 276 297 289
III
W 600
z
Z
W
LL
LL 400
O
9L.
Offenses / Year
Page 2 of 2 29
2009 2010 2011
YEAR
W OODBURN
May 9, 2011
TO: Honorable Mayor and City Council through City Administrator
FROM: Scott Russell, Chief of Police
SUBJECT: Liquor License Application - New Outlet /Off- Premises Sales
RECOMMENDATION
The Woodburn City Council recommends that the OLCC approve a New Outlet /Off-
Premises Sales application for the Del Sol Market.
BACKGROUND
Applicant: Sun Nam Yi
4044 Royal Scots Avenue
Las Vegas, NV. 89141
702 - 889 -6309 (H m)
702 - 580 -7072 (Contact)
Business: Del Sol Market
397 N. Front Street
Woodburn, OR 97071
702 - 580 -7072 (Business)
Owners: SNY LLC
397 N. Front Street
Woodburn, OR. 97071
702 - 580 -7072 (Contact)
License Type: New Outlet /Off- Premises Sales
On April 12, 2011 the Woodburn Police Department received an application requesting
approval for a New Outlet /Off- Premises Sales for the Del Sol Market located at 397 N.
Agenda Item Review: City Administrator _X City Attorney _X_
Finance
11
Honorable Mayor and City Council
May 9, 2011
Page 2
Front St., Woodburn, OR. The above mentioned applicant is applying for this license
through the Oregon Liquor Control Commission.
The business will be open daily, Sunday through Saturday, from 7:00 a.m. to 9:00 p.m.
daily. This business is a grocery/convenience store that will service grocery items to
include alcoholic and non - alcoholic beverages (malt beverages, wine and hard cider)
and non - alcoholic beverages for off - premise consumption) and will not have
entertainment or live /disc jockey music.
DISCUSSION
The Woodburn Police Department has received no communication from the public or
surrounding businesses in support of, or against this location.
FINANCIAL IMPACT
None
31
W OODBURN
May 9, 2011
TO: Honorable Mayor and City Council through City Administrator
FROM: Scott Russell, Chief of Police
SUBJECT: Liquor License New Outlet- Full On- Premises Sales
RECOMMENDATION
The Woodburn City Council recommends that the OLCC approve a Liquor
License New Outlet - Full On- Premises Sales application for Collette's Grill and
Steakhouse.
BACKGROUND
Applicant(s): Scott Allen Collette
284 18th Ave. NE
Salem, OR. 97301
503 - 881 -0382 (H m )
503 - 982 -5910 (Wk)
Sandra Kathleen Flicker
5779 Basil Street NE
Salem, OR. 97317
503 - 393 -9400 (H m )
503 - 559 -8361 (Wk)
Business: Collette's Grill and Steakhouse
1776 Country Club Rd.
Woodburn, OR. 97071
503 - 982 -5910 (Business)
Owners: Collette's Restaurant (LLC)
(LLC members are same as above Applicants)
1776 Country Club Rd.
Woodburn, OR. 97071
Agenda Item Review: City Administrator _x_ City Attorney _x
Finance
32
Liquor License Application - Collette's Grill and Steakhouse
May 9, 2011
Page 2
License Type: New Outlet - Full On- Premises Sales, which
allows for the sale and service of distilled spirits, malt
beverages and wine for consumption n the licensed
premises.
On March 31, 2011, the Woodburn Police Department received a license
application requesting approval for a New Outlet - Full On- Premises Sales for
Collette's Grill and Steakhouse, located at 1776 Country Club Rd., Woodburn,
Oregon. This location previously was The Sandtrap which possesses a Full On-
Premises Sales License through the Oregon Liquor Control Commission.
The business will be open Sunday through Saturday. Sunday business hours will
be 9:00 am to 2:00 pm. Monday through Saturday the hours of operation will be
7:00 a.m. to 4:00 p.m. This is an establishment which will serve distilled spirits, malt
beverages, wine and cider beverages as well as hot food in a restaurant type
setting. There will be recorded music. No other entertainment was listed. The
Police Department has received no communication from the public or
surrounding businesses in support of, or against this change.
DISCUSSION
The Police Department has completed a background investigation, in
connection with the OLCC, on the applicants and found nothing of a
questionable nature, which would preclude the issuance of this license.
FINANCIAL IMPACT
None
33
W OODBURN
May 9, 2011
TO: Honorable Mayor and City Council through City Administrator
FROM: Scott Russell, Chief of Police
SUBJECT: Liquor License Application - New Outlet /Limited On- Premises Sales
RECOMMENDATION
The Woodburn City Council recommends that the OLCC approve a New
Outlet /Limited On- Premises Sales application for the Pancho's Restaurant.
BACKGROUND
Applicant: Maria Delaluz Huerta
1061 Deer Run Ln.
Woodburn, OR. 97071
503 -982 -8128 (H m )
503 - 982 -1832 (Business)
Business: Pancho's Restaurant
430 N. First St.
Woodburn, OR. 97071
503 - 982 -1832 (Business)
503 - 982 -1832 (Fax)
Owners: Same as Applicant (Above)
License Type: New Outlet /Limited On- Premises Sales
On April 18, 2011 the Woodburn Police Department received an application requesting
approval for a New Outlet /Limited On- Premises Sales for Pancho's Restaurant located
at 430 N. First St., Woodburn, OR. The above mentioned applicant is applying for this
license through the Oregon Liquor Control Commission.
The business will be open daily, Sunday through Saturday, from 9:00 a.m. to 8:00 p.m.
This business is a restaurant that will serve prepared meals as well as alcoholic and non-
alcoholic beverages (malt beverages, wine and hard cider) for on- premise
Agenda Item Review: City Administrator _X_ City Attorney _X Finance _X_
2
Honorable Mayor and City Council
May 9, 2011
Page 2
consumption) in both indoor and outdoor locations on the property. The business
intends to have recorded music during business hours.
DISCUSSION
The Woodburn Police Department has received no communication from the public or
surrounding businesses in support of, or against this location.
Of note, though not documented on the OLCC application, the business, Mexico -Lindo
once occupied this same location.
FINANCIAL IMPACT
I2=02A
35
W OODBURN
May 9, 2011
TO: Mayor and City Council through City Administrator
FROM: Scott D. Russell, Chief of Police
SUBJECT: Police Department Enabling Ordinance
RECOMMENDATION
It is recommended the City Council enact the Ordinance affirming the
existence of the Woodburn Police Department, providing for the operation of
the department according to State Law, and acknowledging the duties and
responsibilities of the Police Chief.
BACKGROUND
The Woodburn Police Department and the office of Police Chief are identified in
the Woodburn City Charter and Ordinances. However, upon comprehensive
review there is no specific detail on the scope of department operations or
reference to the enabling Oregon State Statutes. Despite this, the Department's
legal standing is well documented in State Law and City Ordinance, all of its
officers are fully sworn and certified under law, it conducts all of its business in
accordance with City policy and budget, and the Department has faithfully
discharged its duties nearly continuously over the past 120 years.
DISCUSSION
During the course of our recent accreditation process it was brought to our
attention that there was not a clear reference enabling or acknowledging the
existence and operation of the Police Department contained in the City Charter
or Ordinances. This is not a critical legal need as these are already well
established in Oregon Revised Statutes. However, the proposed ordinance does
serve to establish an important continuity of authority and function between the
elected body, the City Administration, and the Police Department. The
proposed ordinance encompasses the information, duties, and responsibilities
that the Oregon Accreditation Alliance hopes to see in such a document, and
are based upon the current job description for the Police Chief.
Agenda Item Review: City Administrator _X_ City Attorney _X
Finance
Q
Mayor and City Council
May 9, 2011
Page 2
FINANCIAL IMPACT
There is no financial impact associated with this proposed ordinance.
37
COUNCIL BILL NO. 2862
ORDINANCE NO. 2477
AN ORDINANCE AFFIRMING THE EXISTENCE OF THE WOODBURN POLICE
DEPARTMENT; PROVIDING FOR THE OPERATION OF THE DEPARTMENT ACCORDING
TO STATE LAW; AND ACKNOWLEDGING THE DUTIES AND RESPONSIBILITIES OF THE
POLICE CHIEF
WHEREAS, historically, there has been no formal document to enumerate
the duties and responsibilities of the Woodburn Police Department and the
Police Chief; and
WHEREAS, this lack of documentation has become a significant issue
during the accreditation process for the Woodburn Police Department; and
WHEREAS, the City Council finds that, in order to ensure the successful
completion of the accreditation process and the benefits that will accrue to the
City through accreditation, it is appropriate to provide formal affirmation of the
Woodburn Police Department and to acknowledge the duties and
responsibilities of the Police Chief, NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. The City of Woodburn maintains the Woodburn Police
Department pursuant to state law for the purpose of preventing crime,
detecting crime, apprehending offenders, enforcing criminal laws and
ordinances, and performing community caretaking functions.
Section 2. The Police Department shall consist of such members, sworn
and non - sworn, paid and volunteer, as the Police Chief determines to be
necessary to achieve its purpose within the fiscal parameters and operating
approval of the City Administrator and City Council.
Section 3. Consistent with the Woodburn Charter and existing personnel
policies the Police Chief shall be appointed by the City Administrator and have
duties and responsibilities as follows:
(A) Supervises departmental personnel directly and through subordinate
supervisors, including assigning and reviewing work, evaluating
performance, training, resolving grievances, and making decisions
on hiring, terminations, pay changes or job changes.
Page 1 - Council Bill No. 2862
Ordinance No. 2477
Q
(B) Develops policies and procedures for the department in order to
implement directives from the City Council or City Administrator.
(C) Plans and implements a law enforcement program for the city in
order to carry out the policies and goals, reviews department
performance and effectiveness and formulates programs or policies
to improve services.
(D) Prepares department budget, administers budget and monitors
expenditures to stay within established budgetary constraints.
(E) Provides enforcement and direction of local ordinances, state
statutes and federal laws.
(F) Participates in contract negotiations for police officers and
administers labor contracts with represented employees.
(G) Plans, organizes and evaluates programs, plans, services, staffing,
and equipment of the Police Department.
(H) Evaluates evidence, witnesses, and suspects in criminal investigation
cases to correlate all aspects and to assess for similarities or
associations with other cases.
(1) Directs the development and maintenance of systems, records and
legal documents that provide for the proper evaluation, control
and documentation of police department operations.
(J) Prepares reports and makes presentations to City Council and citizen
groups related to departmental activities and projects as requested.
(K) Responds to the public or media on inquiries related to law
enforcement activity or department policies and procedures.
Section 4. That the City Administrator through the Police Chief shall
provide a copy of this Ordinance to the Oregon Accreditation Alliance.
Approved as to form:
City Attorney Date
Approved:
Kathryn Figley, Mayor
Page 1 - Council Bill No. 2862
Ordinance No. 2477
0
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Christina Shearer, City Recorder
City of Woodburn, Oregon
Page 1 - Council Bill No. 2862
Ordinance No. 2477
W OODBURN
May 9, 2011
TO: Mayor and City Council through City Administrator
FROM: Scott D. Russell, Chief of Police
SUBJECT: Authority to apply for 2011 COPS Police Officers Funding Grant
RECOMMENDATION
City Council authorizes staff to make application for a Police Officer Position
under the 2011 COPS Hiring Grant.
BACKGROUND
The ability of the Woodburn Police Department to staff and maintain Police
Officer positions is crucial to the Department's ability to provide timely and
effective service to the citizens of The City of Woodburn. Staffing levels are a
perennial topic of discussion as we see increased population and
commensurate levels of crime. However, additional staff is expensive, takes
large amounts of training and supervision time at the front end, and therefore
gains in service levels and crime reduction can take substantial time to
materialize. For these reasons the Department has sought high levels of
computerization, maintained a flat organization, and strategically deployed our
resources in order to maximize the number of officers on the street. Currently the
Department maintains a level of 1.26 officers per 1000 citizens, slightly off the
average of 1.5 for the Western U.S. In the past we have utilized grant positions to
raise our staffing levels. Previous COPS (Community Oriented Policing Services
Office of the US Department of Justice) programs have proved beneficial for the
City of Woodburn including the COPS FAST grants of the 1990's which provided
three additional police officer positions. As well as the COPS in Schools grant, this
provided our current SRO (School Resource Officer) position. All of these grants
provided for three year funding followed by a requirement that the City
maintain the position for at least 12 months. Through careful planning and
management all of these positions were eventually absorbed into the
Department's budget at the appropriate time and are maintained to this day.
This process allowed for additional police services to be in place and operating
well before the City had to begin paying for them.
Agenda Item Review: City Administrator x_ City Attorney _x
Finance
41
Mayor and City Council
May 9, 2011
Page 2
DISCUSSION
On May 2, 2011 the Office of Community Oriented Policing Services (COPS)
announced the opening of their 2011 competitive grants process for the COPS
Hiring Program. The grant process will be completed on May 25, 2011 and all
grant applications must be received by that time. The grants will provide one
billion dollars in funding to assist in the hiring and rehiring of additional police
officers by local governments. There is no local match required however, the
funding will be based on current entry level salary and benefits of the grantee
agency. The grants will pay for 100% of the entry level salary and benefits for 36
months for newly hired, full time, sworn, law enforcement officer positions. All
such hired positions must be retained for a minimum of 12 months after the
conclusion of the grant.
During our current budget process it has been determined that the FY 2011-2012
Department budget would be insufficient to fund an additional full time position.
The Department firmly believes that all reasonable efforts should be made to
work on bringing department staffing closer to the 1.5 officers per thousand
citizens level. The citizens of Woodburn have certain expectations of the level of
performance of their police department, and these expectations can only be
met through proper staffing levels and the availability of police manpower when
they call upon us for service. Yet we are faced with our statutory requirement
that the City of Woodburn draft a balanced budget. The COPS hiring grant
provides an opportunity to increase staffing during difficult financial times
without placing a major burden on the current budget. It allows a police officer
position to be brought in earlier than the normal course of budget growth would
allow and assures that at the end of the grant there will be enough population
and fiscal growth within the City to support the position.
FINANCIAL IMPACT
In year one the grant will provide approximately $80,000 towards the position
and the City's share will be $0. In year two the grant wilt again provide $80,000
towards the position and due to the agreement with the WPA and projected
health insurance costs the City's share will be approximately $7,000. In year three
the grant will again provide $80,000 towards the position and due to the
agreement with the WPA and projected health insurance costs the City's share
will be approximately $ 12,000. Over the three year grant period the COPS
Office will have provided a total of approximately $240,000 towards the position
and the City of Woodburn will have provided a total of $19,000. For the fourth
year the City's cost to absorb the position would be approximately $92,000.
42