02-28-2011 Minutes COUNCIL MEETING MINUTES
FEBRUARY 28, 2011
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CIT Y OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, FEBRUARY 28, 2011.
CONVENED The meeting convened at 7:00 p.m. with Council President McCallum.
presiding.
ROLL CALL
Mayor Figley Absent
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallum Present
Councilor Morris Present
Councilor Pugh Present
Councilor Schmidt Present
Staff Present: City Administrator Derickson, City Attorney Shields, Police Chief
Russell, Public Works Director Brown, Economic & Community Development
Director Hendryx, Finance Director Palacios, Community Services Director Row,
Police Captain Garrett, City Recorder Shearer.
0:01 APPOINTMENTS
Mayor Figley proposed the following reappointments to City Boards and Planning
Commission:
Park Board:
Tony Waite for a term to expire December 2013
Cox/Morris.....approve the appointment. The motion passed unanimously.
99E Corridor Citizen Advisory Committee:
Rob Corney and Bruce Crane (replacement for Heidi Bishop who is unable to serve) for
the duration of the committee.
Lonergan /Cox....approve the appointments. The motion passed unanimously.
0:00 COMMUNITY /GOVERNMENT REPORTS
A. Chamber of Commerce — Don Judson, Executive Director of the Woodburn Area
Chamber of Commerce updated the Council on upcoming Chamber events.
B. Woodburn School District — David Bautista, Superintendent of the Woodburn School
District provided an update on School District events and achievements.
C. Ian Niktab provided an update on the Woodburn Community Garden.
0:14 PRESENTATIONS
A. Aquatic Center — JP Moss of Swim Essentials provided an update on the Aquatic
Center project.
B. Captain Garrett provided an update on the Woodburn Community Resource meeting.
Page 1 - Council Meeting Minutes, February 28, 2011
COUNCIL MEETING MINUTES
FEBRUARY 28, 2011
0:51 PUBLIC COMMENT
A. Gurcharah Singh of 4520 SW Anderegg Loop, Portland expressed concern about a
police traffic stop in Woodburn. Chief Russell will investigate and follow up with
Mr. Singh
0:57 CONSENT AGENDA
A. Approve the Woodburn City Council minutes of February 14, 2011,
B. accept the Woodburn Recreation and Parks Board minutes of February 8, 2011,
C. accept the Crime Statistics report for January 2011,
D. recommend that OLCC approve a Liquor License Change of Ownership application
for Chu's Eatery II,
E. recommend that OLCC approve a Liquor License Application - Off - Premises Sales
for Walgreens #12095, and
F. recommend that OLCC renew Liquor Licenses for listed businesses for 2011.
Cox/Lonergan... adopt the Consent Agenda. The motion passed unanimously.
1:05 COUNCIL BILL NO. 2857 — AN ORDINANCE ENTERING INTO AN AMENDED
AND RESTATED INTERGOVERNMENTAL AGREEMENT FOR THE
REGIONAL AUTOMATED INFORMATION NETWORK; AUTHORIZING THE
CITY ADMINISTRATOR TO SIGN SAID AGREEMENT; AND DECLARING
AN EMERGENCY
Lonergan introduced Council Bill 2857. Recorder Shearer read the two readings of the
bill by title only since there were no objections from the Council. On roll call vote for
final passage, the bill passed unanimously. Council President McCallum declared
Council Bill No. 2857 duly passed.
1:06 COUNCIL BILL NO. 2858 — A RESOLUTION APPROVING A CONTINGENCY
TRANSFER AND ADOPTING A SUPPLEMENTAL BUDGET FOR THE
GENERAL FUND AND GENERAL FUND CAPITAL IMPROVEMENT FUND
FOR FY' 2010 -11
Lonergan introduced Council Bill 2858. Recorder Shearer read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the
bill passed unanimously. Council President McCallum declared Council Bill No. 2858
duly passed.
1:09 AWARD OF CONSTRUCTION CONTRACT FOR THE FIFTH STREET
IMPROVEMENTS PROJECT
Cox /Pugh... City Council, acting as the Local Contract Review Board, award a
construction contract for the Fifth Street Improvements project to M.L Houck
Construction Co. in the amount of $957,093.86. Councilor Schmidt asked several
clarifying questions regarding the design specifications. Councilor Lonergan pointed out
that the contract represents a significant savings over the engineer's estimate. Councilor
Lonergan also asked about the contract delivery schedule. Motion passed 5 -1 with
Councilor Schmidt voting no.
Page 2 - Council Meeting Minutes, February 28, 2011
COUNCIL MEETING MINUTES
FEBRUARY 28, 2011
1:20 SANTIAM CANYON COMMUNICATIONS CENTER NETWORK SUPPORT
AGREEMENT
Lonergan/Morris... authorize the City Administrator to execute an intergovernmental
agreement with the Santiam Canyon Communications Center to provide computer and
network support. Councilor Morris inquired whether this additional workload is feasible
with our existing staff. The motion passed unanimously.
1:23 GRANT OF PUBLIC ACCESS AND UTILITY EASEMENT OVER "BLOCK A,
1' STRIP" AT LANDAU ESTATES SUBDIVISION, WOODBURN
Cox/Pugh... authorize the City Administrator to sign a public access and utility easement
or other such other documents that may be required over the City owned parcel described
as BLOCK "A" 1' Strip as shown on Landau Estates Plat, City of Woodburn, OR (Tax
Lot 051 W 17BD02500). The motion passed unanimously.
1:27 CITY ADMINISTRATOR'S REPORT
A. City Administrator Derickson reported on City staff legislative contacts.
B. An E -Blurb was issued last week.
1:28 MAYOR AND COUNCIL REPORTS
• Councilor Pugh complimented Chief Russell on the Police Department efforts to
address an eyesore property.
1:32 ADJOURNMENT
Pugh/Morris... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:35 p.m.
APPR VED
4 F;JGLE , MAY •'
/ _ .)
ATTEST ■ _____A
r lir tina M. Sh Recorder
City of Woodburn, Oregon
Page 3 - Council Meeting Minutes, February 28, 2011