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01-11-2011 AgendaCITY OF WOODBURN CITY COUNCIL AGENDA JANUARY 11, 2011 - 7:00 P.M. KATHRYN FIGLEY, MAYOR DICK PUGH, COUNCILOR WARD I J. MEL SCHMIDT, COUNCILOR WARD II PETER MCCALLUM, COUNCILOR WARD III JAMES COX, COUNCILOR WARD IV FRANK LONERGAN, COUNCILOR WARD V ERIC MORRIS, COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements A. Big Event - March 10, 2011 at 7:00 pm Al212ointments None. 4. COMMUNITY /GOVERNMENT ORGANIZATIONS A. Chamber of Commerce B. Woodburn School District 5. PROCLAMATIONS /PRESENTATIONS Proclamations None. Presentations A. Main Street 6. COMMUNICATIONS I2 0TOT0 7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council consideration not already scheduled on the agenda. 8. CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. "Hawa intevpvetes bisponVes pava aqudfas pevsonas que no �Afan Ingfes, pvevio acue - rbo. Comuniquese of (503) 980 -2485." January 11, 2011 Council Agenda Page i A. Woodburn City Council minutes of December 13, 2010 1 Recommended Action Approve the minutes. B. Woodburn Planning Commission minutes of October 14, 2010 5 Recommended Action Accept the minutes. C. 2011 Legislative Priorities Recommended Action: 9. TABLED BUSINESS None. 10. PUBLIC HEARINGS None. Receive the report. t'7 11. GENERAL BUSINESS - Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this portion of the Council's agenda. Comment time may be limited by Mayoral prerogative. A. Council Bill No. 2852 - A Resolution Adopting the ADA Paratransit 12 Plan Update Recommended Action: Adopt the resolution. B. Acceptance of a Public Utility Easement Within a Portion of Lot 3, 48 Mid Valley Plaza, Woodburn, OR 97071 (Tax Lot 051 W08A05500) Recommended Action That Council accept a portion of a 16 foot Public Utility Easement for City water facilities granted by Carl E. Stein and Norma J. Stein Revocable Living Trust, property owners of Lot 3, Mid Valley Plaza, Woodburn, OR 97071 (Tax Lot 051 W08A05500) . 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A. Director's Approval of a Pole Sign at 1000 N. Evergreen Road 54 (Walgreens) Recommended Action: No action recommended. 13. CITY ADMINISTRATOR'S REPORT January 11, 2011 Council Agenda Page ii 14. MAYOR AND COUNCIL REPORTS 15. ADJOURNMENT January 11, 2011 Council Agenda Page iii COUNCIL MEETING MINUTES DECEMBER 13, 2010 0:01 0:01 0:07 DATE COUNCIL CHAMBERS, CITY HALL, CIT Y OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, DECEMBER 13, 2010. CONVENED The meeting convened at 7:00 p.m. with Mayor Figley presiding. ROLL CALL Mayor Figley Councilor Cox Councilor Lonergan Councilor McCallum Councilor Morris Councilor Pugh Councilor Schmidt Mayor Figley F&oposed the following reappointments to City Boards and Planning Commission: Planning Commission: Dick Jennings for a term to expire December 2015 Ellen Bandelow for a term to expire December 2015 Pugh/McCallum... approve the appointments. The motion passed unanimously. Page 1 - Council Meeting Minutes, December 13, 2010 COUNCIL MEETING MINUTES DECEMBER 13, 2010 Park Board: Zandi Cox for a term to expire December 2013 Lonergan/Pugh.....approve the appointment. The motion passed unanimously. Page 2 - Council Meeting Minutes, December 13, 2010 2 COUNCIL MEETING MINUTES DECEMBER 13, 2010 C. City Administrator Derickson clarified the City's goals and objectives regarding the Aquatic Center. Mr. Moss provided additional clarification regarding the suggestions and recommendations contained in his report. Council discussed their goals and objectives for the project. 2:25 COUNCIL BILL NO. 2850 — A RESOLUTION INITIATING A LEGISLATIVE AMENDMENT TO THE WOODBURN DEVELOPMENT ORDINANCE TO ADD SIGN AMORTIZATION PROVISIONS TO THE CITY SIGN REGULATIONS McCallum introduced Council Bill 2850. Recorder Shearer read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2850 duly passed. 2:26 COUNCIL BILL NO. 2851 — A RESOLUTION ESTABLISHING RATES AND CHARGES FOR AMBULANCE SERVICES IN ACCORDANCE WITH THE FRANCHISE GRANTED TO WOODBURN AMBULANCE SERVICE, INC. AND REPEALING RESOLUTION 1824. McCallum introduced Council Bill 2851. Recorder Shearer read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2851 duly passed. 2:27 CANCELLATION OF DECEMBER 27.2010 COUNCIL MEETING & RESCHEDULE JANUARY MEETING TO JANUARY 11, 2010 Cox /Lonergan... cancel the scheduled December 27, 2010 Council Meeting and reschedule the regularly scheduled January 10, 2010 meeting to January 11, 2010. The motion passed unanimously. Page 3 - Council Meeting Minutes, December 13, 2010 9 COUNCIL MEETING MINUTES DECEMBER 13, 2010 2:31 PLANNING COMMISSION APPROVAL OF DESIGN REVIEW 2010 -07 AND VARIANCE 2010 -06 Council declined to call these items up for review. 2:31 2:37 2:41 CITY ADMINISTRATOR'S REPORT A. City Administrator briefed Council on his holiday leave schedule. B. December 20 work session for the 99E advisory committe j& ch C. Another E -Blurb will be issued shortly MAYOR AND COUNCIL REPORTS • Council exchanged holiday good wishes. • Council Lonergan spoke of visiting Judiciary Square fallen police officers are memorialized. Councilor McCallum spoke of the memorial held at West Coast B Councilor Morris spoke of the Tree Lighting. where ADJOURNMENT Lonergan /McCallum... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9:45 p.m. KATHRYN FIGLEY, MAYOR ATTEST Christina M. Shear City of Woodburn, Page 4 - Council Meeting Minutes, December 13, 2010 rd WOODBURN PLANNING COMMISSION MEETING MINUTES October 14, 2010 CONVENED: The Planning Commission met in a regular session at 7:00 p.m. in the City Hall Council Chambers with Chairperson Bandelow presiding. ROLL CALL: Chairperson „ rr , I3nelt�w „` , Present Vice - Chairperson ��� JnnS Present Commissioner , z`r Cornzng Present Commissioner Gr�gx�eff Present Commissioner , , ae�' Absent Staff Present Jim Hendryx, Director of Economic and Development Services Don Dolenc, Associate Planner Vicki Musser, Administrative Assistant Minutes A. Woodburn Planning Commission Meeting Minutes of September 23, 2010 Commissioner Jennings moved to accept the minutes as written, and Commissioner Grigorieff seconded the motion. The motion was carried unanimously. Business From The Audience There was none. Communication An e -mail from Commissioner Charles Piper in support of LA 2010 -01 and a letter from Larry Kleinman in support of SUB 2010 -02; EXCP 2010 -05 was entered into the record. Public Hearin Associate Planner Don Dolenc presented a staff report about the proposed project SUB 2010 -02; EXCP 2010 -05, Toran Meadows, located at 1700 Laurel Avenue. The property is located between Landau Drive and Laurel Avenue. The applicant has requested approval of a subdivision of four lots, as well as an Exception to Street Rights -of -Way and Improvement Requirements for Laurel Avenue and Landau Drive to defer installation of improvement to the rights -of -way. Originally, the applicant requested a Zoning Adjustment from the minimum lot area requirement, but after discussion with the Public Works Department, it was determined that the Zoning Adjustment was not required. Planning Commission Meeting — October 14, 2010 Page 1 of 4 9 All property is zoned Residential Single Family (RS). Currently the property is developed with a manufactured dwelling, which would ultimately be removed. Dolenc asked that a letter of support from Larry Kleinman for this proposal be admitted into the record. The Planning Department recommends approval, subject to the following conditions: • The property owner shall dedicate 5 feet to right -of -way on Laurel Avenue and 23.5 feet to right -of -way on Landau Drive. • The applicant shall identify the location of at least four small trees, three medium trees, or two large trees (as described in Section 6.103) on each street frontage, and specify the species to be planted. The trees shall be planted prior to final occupancy of each lot. • The property owner shall construct a 5 foot sidewalk along the entire frontage of the subject property on Laurel Avenue. • The property owner shall improve Landau Drive by widening the existing pavement to provide two 10 foot travel lanes, providing (on the north) one 7 foot parking lane, curb, and 5 foot sidewalk along the entire frontage of the subject property, and providing a safe transition to the existing improvements. The transition shall be located on abutting tax lot 051 W 17BD02000. • The property owner shall enter into a non - remonstrance agreement with the City to participate in future street improvements to Laurel Avenue and Landau Drive. • The property owner shall provide documentation acceptable to the City Attorney that the area shown as a "private access and utility easement" on the adjacent property to the west is available for use as an emergency vehicle access for the proposed lots. Public Comments Chairperson Bandelow asked for public comments. Nick Toran, 432 Paulus Ct, spoke in support of the proposal. He said that the applicant's goal is to build quality houses. He is planning to live in one of the houses himself. PlanniniCommission Discussion Commissioner Jennings noted that the applicant's requests are simple and will improve Landau Drive. He made a motion to approve 2010 -02; EXCP 2010 -05. Commissioner Grigorieff seconded the motion. Vote: Grigorieff. Yes Corning: Yes Bandelow: Yes Jennings: Yes The vote was unanimously approved. Planning Commission Meeting — October 14, 2010 Page 2 of 4 Commissioner Jennings moved to authorize Chairperson Bandelow to sign the Final Order on this case. Commissioner Grigorieff seconded the motion, and it was unanimously approved. Staff Report LA 2010 -01, a proposal for revision to the sign ordinance in the WDO, was reviewed. Economic and Development Services Director Jim Hendryx discussed a memorandum he had compiled to address four issues raised by the Planning Commission at the last meeting. The four issues were: 1. The number of temporary signs allowed before and following elections 2. Further detail about temporary signs in the public rights -of -way in the Single Family Residential (RS) zone 3. The hold time for electronic signs 4. The requirement for a 30% pole wrap for free - standing signs After some discussion on each issue, the Planning Commission stated that they felt Hendryx had completely addressed their original request for more detail on the listed items, and agreed to incorporate his suggested solutions. Commissioner Piper, who was absent due to a prior commitment, sent a letter in support of the sign ordinance revision, which was admitted into the record. The Commissioners agreed with Hendryx's advice to keep monument and pole signs prohibited on the same site. Hendryx noted that the proposed sign text does not include an application process. He also observed that, with the Commission's concurrence, application procedures would be included in the text presented to Council. The Planning Commission voted on the sign ordinance proposals, with incorporation of the four issues discussed in the memorandum: Vote: Grigorieff. Yes Corning: Yes Bandelow: Yes Jennings: Yes The vote was unanimously approved. The sign revision recommendations are scheduled to go before the City Council on Monday, November 8 The memorandum will accompany the staff report taken to Council, so there is no need for any member of the Planning Commission to testify on behalf of the changes. Hendryx will go over all the recommendations with the Council. Following City Council approval, the ordinance will become law after 30 days. Commissioner Jennings expressed gratitude, on behalf of the Planning Commission and staff, to the Sign Focus Group Committee for all their hard work. Planning Commission Meeting — October 14, 2010 Page 3 of 4 7 Items For Action Comissioner Jennings made a motion to approve and sign Final Order 2010 -05; EXCP 2010 -04; Var 2010 -04; Woodburn Fertilizer. Commissioner Grigorieff seconded the motion. Hendryx suggested that a member of the Planning Commission be appointed to the 99E Corridor Study. Commissioner Jennings volunteered, and was accepted. Adjournment: Chairperson Bandelow made a motion to adjourn the meeting. Commissioner Jennings seconded the motion, and the meeting was adjourned at 7:50pm. , V , \ • 1 ATTEST Economic & Development Services Director City of Woodburn, Oregon -Q `1 .2 0/0 Date Date Planning Commission Meeting — October 14, 2010 Page 4 of 4 8 WD January 11, 2011 TO: Honorable Mayor and City Council FROM: Scott Derickson, City Administrator SUBJECT: 2011 Legislative Priorities RECOMMENDATION Receive the report. BACKGROUND /DISCUSSION On January 5, 2011, the Mayor, Council President and I met with Senator Peter Courtney in Salem to discuss Woodburn's 2011 Legislative Priorities. This priority list was previously provided to the Council and is as follows: Woodburn Specific State Issues: • Propose OSHA Statutory Clarification. Lessons learned from the bombing. Representative Betty Komp is willing to submit draft legislation clarifying OSHA's role in investigating events that are a result of criminal action and under criminal investigation. The City currently researching and working on draft language. • Support Land Use Reform Based on the Woodburn Urban Growth Boundary (UGB) experience, DLCD has submitted a legislative concept currently being reviewed in the Governor's Legislative Office. Although draft language is not yet available, the proposed concept is intended to reform and streamline the UGB expansion process. • Oppose Forced 911 Consolidations Some cities are discussing legislation that would force consolidation of 91 1- dispatch center as a means of lowering costs in their communities (i.e. by forcing their costs onto other providers). The City of Woodburn, and the Oregon Chiefs of Police Association, do not support forced consolidation against the will, or financial interests, of individual communities. Agenda Item Review: City Administrator _x_ City Attorney _x_ Finance _x 9 Honorable Mayor and City Council January 11, 2011 Page 2 • SuI212ort Renewal of the Enterprise Program Renewal of Oregon's Enterprise Zone Program will be up for consideration during the next legislative session. The program is currently set to expire in 2013. • SuI212ort Regulations Aimed at Bank Owned Properties We have been told that there is proposed legislation holding banks more accountable for maintaining their foreclosed property holdings in compliance with local code regulations. League of Oregon Cities' (LOC) 2011 Issues: • Support Local Tax Proposal LOC is proposing a constitutional amendment allowing voters to approve local property taxes outside Measure 5/50 limitations. This is aimed primarily at those local governments, including School Districts, under compression. • SuI212ort Transient Occupancy Tax Reform This legislation would repeal the transient lodging tax preemption, which since 2003, dedicates 70% of revenues to tourism promotion or facilities. If successful, this would provide Woodburn and the Chamber of Commerce more options /flexibility in addressing economic development, service and program funding needs that result from tourism activity. The logic of this legislation is: one- size -fits- all tourism promotion does not work for diverse local economic development programs that might better utilize revenues if not for current restrictions. • SuI212ort Shared Revenues This is the same old concern. Maintaining and strengthening the integrity (and legislative commitment) of shared revenue methodologies and formulas that distribute revenues from liquor, beer and wine, cigarettes and 9 -1 -1 taxes to local governments is a priority. • Oppose Restrictions on Current Municipal Water Rights There is a movement among certain interest to freeze current water rights at current levels of use. For example, if the City were to have a water right of 10 gallons per -day, but only utilizing 5 gallons per -day with current growth rates, then our water right would automatically be "frozen" at five gallons. Woodburn believes this "anti- growth" and economically detrimental effort is too extreme. 10 Honorable Mayor and City Council January 11, 2011 Page 3 Woodburn Federal Issues: • Support ACT /SEAFTE -LU This allows the City to lobby, urging passage of the House and Senate legislation that contains our federal contribution to Woodburn's 1 -5 Interchange project. There are efforts to postpone this legislation for another year. • SuI212ort Medicare & Medicaid Ambulance Reimbursements This issue is related to stemming the negative impacts of Medicare /Medicaid's "rate redistribution scheme." The City Council recently approved franchised ambulance rates in order to pay for current and proposed cuts in federal reimbursements. It is our hope that future rate increases can be avoided. • SuI212ort Continuation of HUD's Community Development Block Grant Program (CDBG) Farm Worker Housing Development Corporation (FHDC) is concerned that Housing & Urban Development's CDBG program may be on the chopping block, threatening their expansion of affordable housing projects in Woodburn. This program has provided the developer infrastructure funding needed for streets, sewers, water, etc. The Nuevo - Amanecer expansion project is stalled, for example. As a low to moderate - income community, Woodburn has benefited from the CDBG program over the years. FHDC's Executive Director has asked for the City's help in protecting the CDBG program. FINANCIAL IMPACT Not applicable. 11 W UU UB �UJI N AY4^4� Wff January 11, 2011 TO: Honorable Mayor and City Council through City Administrator FROM: Dan Brown, Public Works Director SUBJECT: ADA PARATRANSIT PLAN UPDATE APPROVAL RECOMMENDATION Adopt the resolution approving the ADA Paratransit Plan Update. BACKGROUND Section 223 of the Americans with Disabilities Act of 1990 (ADA) requires that public entities which operate a non - commuter fixed route transportation services must also provide complementary paratransit service for individuals unable to use the fixed route system. Regulations issued by the U.S. Department of Transportation, which implement this portion of the ADA Act, specify to whom and under what circumstances this service shall be provided. In addition, the regulations require providers of complementary paratransit services to develop and administer a process for determining if individuals who request service meet the regulatory criteria for eligibility. Complementary paratransit service is to be provided to those individuals determined to be disabled per ADA and not able to use the fixed route service to meet particular trip needs. The regulations provide detailed guidelines which define who and they type of trips that are considered ADA paratransit eligible. Title II of the ADA establishes that a disabled person has an equal right to access to transit programs, and the transit provider must make access to utilize transit programs possible. In revisions to Title 49 Part 37, the Federal Transit Administration defines the combined requirements of the ADA and the Rehabilitation Act for transit providers. These requirements included ''complementary'' paratransit to destinations within 3/4 mile of all fixed routes (49 CFR 37.131) and submission of a plan for complying with complementary paratransit service regulations (49 CFR 37.135). Paratransit service is an unfunded mandate. Agenda Item Review: City Administrator _x_ City Attorney _x_ Finance _x- 12 Honorable Mayor and City Council January 11, 2011 Page 2 Under the ADA, complementary paratransit service is required for passengers who are 1) Unable to navigate the public bus system, 2) unable to get to a point from which they could access the public bus system, or 3) have a temporary need for these services because of injury or some type of limited duration cause of disability (49 CFR 37.123). Title 49 Part 37 details the eligibility rules along with requirements governing how the service must be provided and managed. DISCUSSION The City of Woodburn has provided a compliant ADA Complimentary Paratransit Plan since the regulations were initially promulgated in 1990. Regulations require our Complimentary Paratransit Plan to be reviewed and updated on a regular basis. The attached update to the Woodburn ADA Complimentary Paratranist Plan, prepared by Nelson /Nygaard Consultants, has been reviewed by ODOT PTD representatives and by various members representing people with disabilities. Their comments have been incorporated as applicable. An updated ADA Complimentary Paratransit Plan is required to be in place by January 31, 2011. The ADA Complimentary Paratransit Plan for Council review, approval, and adoption by resolution is included with this staff report. FINANCIAL IMPACT The cost for updating the ADA Complimentary Paratransit plan is being provided by ODOT's Public Transit Division (PTD) and contracted with Nelson /Nygaard Consultants to assist the local transit agencies in updating their plans. Implementation of the updated plan does not increase the level of service being provided and is not anticipated to add any additional operating costs to the Woodburn Transit program. 13 COUNCIL BILL NO. 2852 RESOLUTION BILL NO. 1986 A RESOLUTION ADOPTING THE ADA PARATRANSIT PLAN UPDATE WHEREAS, the City with assistance from the ODOT Public Transit Division has completed the Americans with Disabilities Act ( "ADA ") Paratransit Plan Update; and WHEREAS, staff has engaged in a public outreach process that included input from those representing people with disabilities; and WHEREAS, this matter has come before the City Council for approval on January 11, 2010; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The ADA Paratransit Plan Update (dated January 2011 and attached hereto as Exhibit "A ") is hereby adopted. Approved as to Form: City Attorney Date Approved: Kathryn Figley, Mayor Passed by Council Submitted to the Mayor Approved by the Mayor Filed with the Office of the Recorder ATTEST: Christina Shearer, Recorder City of Woodburn, Oregon 14 W 0ODBUIRN Incor /1 orratcd 4889 EXHIBIT A Page _L of Public Works Department 190 Garfield Street Woodburn, OR 97071 (503) 982 -5240 (503)982 -5242 (fax) www.woodburn - or.gov City of Woodburn Americans with Disabilities Act (ADA) Paratransit Plan Update January 2011 CONTACT: Martin Warner, Transit Division Manager Telephone: (503) 982 -5245 Email: martin .warner(5-)ci.wood burn. or. us Table of Contents Page Introduction........................................................................................ ..............................1 CommunityDemographics ............................................................. ..............................1 Fixed -Route System .......................................................................... ..............................3 ServiceDescription ........................................................................ ..............................3 ServiceHours ................................................................................. ..............................3 FareStructure ................................................................................ ..............................4 Fleet............................................................................................... ..............................4 DemandResponse Services ............................................................. ..............................5 Complimentary ADA Paratransit Service (Dial -A -Ride) .................. ..............................5 Comparison of Complementary Paratransit to Fixed -Route Service ............................6 Other Demand Response Services ................................................ ..............................7 Coordination with Other Services ...................................................... ..............................7 Regional Transit Providers ............................................................. ..............................7 PrivateProviders ........................................................................... .............................11 PublicParticipation ........................................................................... .............................12 ImplementationPlan ......................................................................... .............................12 Appendices A -- Paratransit Eligibility Policy B -- Certification Process - Self- Certification Form C -- Certification Process - Telephone Questionnaire D -- Certification Process — Professional Verification Form E -- City Council Resolution Accepting ADA Plan City of Woodburn ADA Paratransit Plan Page i 15 EXHIBIT /q Page _ Z _ 0 f --�_ Introduction The Americans with Disabilities Act (ADA) of 1990 requires that public entities which operate non - commuter fixed -route transportation services also provide complementary paratransit services for individuals unable to use the fixed route system. This plan details the public transportation services provided by the City of Woodburn and how individuals with disabilities are offered services equal to those available to the general public. Woodburn Transit System owns and operates the primary public transportation services in Woodburn. It operates a fixed -route bus in Woodburn and provides Dial -a -Ride vans for seniors, people with disabilities or other transportation - challenged individuals who are not able to use the fixed -route bus. Woodburn transit buses and paratransit vehicles are equipped with wheelchair lifts. Community Demographics Seniors and Youth Older Adults (65 years and above) and young people (five to 17 years old) typically utilize public transportation more frequently than the general population. Older adults often exhibit higher demand for transit as they become less capable or willing to drive themselves, or can no longer afford to own a car. Young people without driver licenses or regular access to a personal automobile need transit service for school and after school activities, part-time jobs and general mobility particularly during the summer months. It should be noted that older adults and youth do not always utilize public transportation in the same ways. For example, older adults tend to use public transportation during the middle of the day for shopping and medical appointments, while youth tend to use public transportation to get to and from school, for after school activities and on weekends. It should also be noted that national trends show that a lower proportion of younger adults are embracing "car culture" — or the need to own their own vehicle — that defined earlier generations. While there are complex societal reasons for this shift, many younger adults cite higher insurance, maintenance and fuel costs as reasons for not owning their own vehicle. In addition, many younger adults embrace digital media and technology, such as texting and talking on a cell phone without a hands -free device, which are illegal while driving in Oregon' but very conducive to transit passengers. Figure 1 below shows the age distribution of people in the City of Woodburn compared to Marion County, Oregon, and the United States as a whole based on the 2006 -2008 American Community Survey. Woodburn has a good mix of ages, although seniors, young children, and youth comprise higher shares of the population in Woodburn than the other geographies and represent a relatively larger transit market in Woodburn. The http: / /www.iihs.org /laws /cellphonelaws.aspx 16 EXHIBIT A Page A ` of _A� senior and youth share of the population in Woodburn is also among the highest of other cities in Marion County, based on older data from the 2000 U.S. Census that includes smaller cities. Figure 1 Age Distribution Source: U.S. Census Bureau, 2006 -2008 American Community Survey Persons with Disabilities Persons with disabilities often are frequent consumers of transit services, as well as vocal proponents for public transportation. Figure 2 below shows that nearly 16% of the population in Woodburn (age five or older) has one or more disabilities, slightly less than Marion County and Oregon as a whole. This equates to over 3,000 individuals in Woodburn. While many individuals with a disability are full- functioning members of society and do not require special transportation, a certain percentage of the disabled population has what is defined by the Census as a "Go- outside - home" disability. This definition includes only people who indicated that they travel outside the home and that it was difficult for them to shop or visit a doctor's office, indicating that they are likely to require transportation assistance to meet their basic travel needs. About 5.5% of the population in Woodburn (age 16 or older) has a go- outside -home disability, nearly identical to the other geographic regions shown in Figure 2. In terms of total individuals, about 900 people in the City of Woodburn have a go- outside home disability. Figure 2 Disability Status, 2005 -2007 Woodburn Marion C unty Oregon United States Age Group Persons % # Persons % # Persons % # Persons 16.5% Under 5 2,158 9.7% 24,039 7.7% 237,502 6.4% 20,672,826 6.9% 5-17 4,446 22.0% 58,700 20.5% 625,602 17.9% 53,133,749 18.9% 18 -24 1,753 7.8% 28,594 9.2% 334,099 8.9% 29,636,552 9.8% 25 -34 3,633 16.3% 45,105 14.5% 520,354 13.9% 40,125,972 13.3% 35 -44 3,173 14.2% 42,075 13.6% 512,594 13.7% 43,140,679 14.3% 45 -59 3,112 13.9% 59,911 19.3% 819,283 21.9% 62,076,512 20.6% 60 -64 743 3.3% 14,429 4.7% 196,740 5.3% 14,471,277 4.8% 65 -74 1,354 6.1% 18,739 6.0% 250,925 6.7% 19,488,145 1 6.5% 75 and over 1,966 8.8% 18,631 6.0% 238,425 6.4% 18,491,991 6.1% Total 1 22,338 1 100.0% 1 310,223 100.0% 3,735,524 100.0% 301,237,703 100.0% Source: U.S. Census Bureau, 2006 -2008 American Community Survey Persons with Disabilities Persons with disabilities often are frequent consumers of transit services, as well as vocal proponents for public transportation. Figure 2 below shows that nearly 16% of the population in Woodburn (age five or older) has one or more disabilities, slightly less than Marion County and Oregon as a whole. This equates to over 3,000 individuals in Woodburn. While many individuals with a disability are full- functioning members of society and do not require special transportation, a certain percentage of the disabled population has what is defined by the Census as a "Go- outside - home" disability. This definition includes only people who indicated that they travel outside the home and that it was difficult for them to shop or visit a doctor's office, indicating that they are likely to require transportation assistance to meet their basic travel needs. About 5.5% of the population in Woodburn (age 16 or older) has a go- outside -home disability, nearly identical to the other geographic regions shown in Figure 2. In terms of total individuals, about 900 people in the City of Woodburn have a go- outside home disability. Figure 2 Disability Status, 2005 -2007 2 Population Research Center, Portland State University City of Woodburn ADA Paratransit Plan Page 2 17 Woodburn Marion County Oregon United States Total with a disability (age 5+ 3,224 46,506 562,966 41,101,667 % with one or more disabilities 15.9% 16.8% 16.5% 15.1% 2 Population Research Center, Portland State University City of Woodburn ADA Paratransit Plan Page 2 17 EXHIBIT Page +� of Total with a go-outside-home disability (age 16+ 914 12,286 155,329 12,296,665 % with a go-outside-home disability 5.5% 5.4% 1 5.4% 1 5.4 Source: American Community Survey, 2005 -2007 Fixed -Route System Service Description The Woodburn Transit bus makes stops throughout Woodburn, starting and ending at the downtown transit center, located adjacent to the City of Woodburn Public Works building at 190 Garfield Street. Figure 3 highlights the fixed -bus route and local stops. Figure 3 Woodburn Transit Bus and Coordinating Service Routes m /P Dolt Best ■ wi�r„ wdi � ask YAV(�Eae((i7lN C as 8: Woodburn HS ; French , � j ;�'� Welbp s Praide "- § g Legacy HgaHh wuxtttxst � �,� y�c, 4 8 ts� Patrick lndustdes ■ Grocery J Outlet f Mega F w 1 Safeway .�a sr flex rout mwvuAv — ed raute)wnh ottatosr Udoesnotstop a tvr+[to.ar wurtsi '^ 3 in Woodburn �," xuiboasr � t9'r5i J ,< lei Greyhound f ka. Library MUM 11'sitalva ssa, ttty Hall Served CARTS four fixed stops in lNoodburn 'Marlon Co Health Department t Mt. Angel N ,� /SHverton food Services To of America • U_... _. . 500 _. 1070 m /P Dolt Best ■ wi�r„ wdi � ask YAV(�Eae((i7lN C as 8: Woodburn HS ; French , � j ;�'� Welbp s Praide "- § g Legacy HgaHh wuxtttxst � �,� y�c, 4 8 ts� Patrick lndustdes ■ Grocery J Outlet f Mega F w 1 Safeway .�a sr flex rout mwvuAv — ed raute)wnh ottatosr Udoesnotstop a tvr+[to.ar wurtsi '^ 3 in Woodburn �," xuiboasr � t9'r5i J ,< lei Greyhound f ka. Library MUM 11'sitalva ssa, ttty Hall Served CARTS four fixed stops in lNoodburn 'Marlon Co Health Department t Mt. Angel N ,� /SHverton food Services of America • U_... _. . 500 _. 1070 Woodbum Transit System ® Transit Center + Medical — Bus Route Greyhound MajorEmp"r O Bus &OP3 TO Transfer point College -- Canby Area Transit t High School CARTS © Shopping g OtherSctad SMART ISAMTO Library other Source: oream Geosoatml Enterprise Office NVISIBINBRO N Service Hours Figure 4 describes service hours and frequency for the Woodburn Transit Bus. Service is provided hourly on weekdays only between 9:00 AM and 5:00 PM. The service does not operate on the following major holidays: Martin Luther King Day, President's Day, Memorial Day, July 4 Labor Day, Thanksgiving Day, Christmas Day, New Years Day. City of Woodburn ADA Paratransit Plan Page 3 18 EXHIBIT Page — of Figure 4 Bus Service Hours and Frequencies Service Days / Hours Service Frequenc Weekdays, 9:00 am - 5:00 pm last trip starts at 4:00 m Hourly startin on the hour Sources: City of Woodburn Fare Structure Figure 5 shows the fare structure for the Woodburn Transit Bus. A one -way fare is $1.00 for adults and youth. Children under the age of six ride for free. Discount passes good for 20 rides cost $15.00 ($0.75 per ride — a 25% discount) can be purchased from the bus driver or at the Transit Office at 202 Young Street. Figure 5 Bus Fare Structure Source: City of Woodburn Fleet Woodburn Transit System rotates four buses into service for the fixed bus route. The Champion buses are the primary vehicles but the system attempts to rotate all buses into service at least one day per week. The buses are stored at the public works maintenance yard, which is enclosed and locked, and maintained by the public works maintenance technician. Vehicles are washed and interiors cleaned at least weekly. The vehicles are equipped with wheelchair lifts located at the rear of the bus. Figure 6 highlights the year, make /model, mileage and general condition of vehicles used to provide bus service, as of April 2010. In general, the system expects 10 years of service from each vehicle or about 250,000 to 300,000 miles. This falls between general guidelines from the Oregon Department of Transportation (ODOT) for small buses built on a mid -duty chassis (7 years and 200,000 miles) and full -size transit buses built on a heavy -duty chassis (10 years and 600,000 miles). Figure 6 Bus Fleet Vehicle Number One-Way Fare 20 -Ride Pass AdultsNouth $1.00 $15.00 Children 5 and under Free N/A W/ Parent Excellent 7,344 Source: City of Woodburn Fleet Woodburn Transit System rotates four buses into service for the fixed bus route. The Champion buses are the primary vehicles but the system attempts to rotate all buses into service at least one day per week. The buses are stored at the public works maintenance yard, which is enclosed and locked, and maintained by the public works maintenance technician. Vehicles are washed and interiors cleaned at least weekly. The vehicles are equipped with wheelchair lifts located at the rear of the bus. Figure 6 highlights the year, make /model, mileage and general condition of vehicles used to provide bus service, as of April 2010. In general, the system expects 10 years of service from each vehicle or about 250,000 to 300,000 miles. This falls between general guidelines from the Oregon Department of Transportation (ODOT) for small buses built on a mid -duty chassis (7 years and 200,000 miles) and full -size transit buses built on a heavy -duty chassis (10 years and 600,000 miles). Figure 6 Bus Fleet Vehicle Number Year Make I Model Capacity Condition Odometer 1385 2009 Champion Bus 35 / 2 w/c Excellent 7,344 1350 2006 Champion Bus 35 / 2 w/c Good 28,028 1394 2002 Eldorado Bus 25 / 2 w/c Good 145,206 1374 2001 Blue Bird Bus 29 / 2 w/c Good 43,638 Source: City of Woodburn. Note: w/c = Wheelchair City of Woodburn ADA Paratransit Plan Page 4 19 EXHIBIT Page ._ of Demand Response Services Complimentary ADA Paratransit Service (Dial -A -Ride) Service Area Dial -A -Ride service is available within Woodburn City Limits. Service Hours Dial -A -Ride service is offered Monday- Friday from 9 AM to 5 PM. Fares The one -way fare on Dial -A -Ride is $1.50, which is 50% higher than the fixed -route one - way fare of $1.00. Eligibility Process Woodburn Transit has an eligibility policy dictating the process used to screen applicants for the Dial -A -Ride service (see the Appendix for the policy and supporting documentation). The policy addresses the seven required elements: • Availability of application materials in accessible format • Description of determination process, including method of notifying individuals about determinations • System and timetable for processing applications and allowing presumptive eligibility • Documentation that will be provided to persons determined ADA paratransit eligible • Description of the administrative appeals process • A policy for visitors Eligibility is primary determined over the phone, with decisions made by Public Works staff. The City relies primarily on a self- certification questionnaire but it may request additional documentation or professional verification if necessary. Additional information Ride reservations are accepted up to 14 days in advance of the day of travel and until 5:00 PM the day before the trip. Though the office is closed on weekends and holidays, trip requests will be taken by voice mail, honored and responded to the next business day. There are no restrictions on trip purpose and it is the practice of Woodburn Transit that there are no capacity constraints. Subscription service (standing order) is available for riders who travel to and /or from the same location on a regular basis. Subscription service may be limited in order to ensure there are no capacity constraints for on- demand trip requests. City of Woodburn ADA Paratransit Plan Page 5 20 EXHIBrr Page Z of Woodburn Transit will provide door -to -door service when requested in advance. Reasonable accommodations will be made to facilitate travel between the van and the origin's /destination's doorway, provided these accommodations do not place an undue burden on the driver or other passengers. Fleet As of April 2010, Woodburn Transit has a fleet of four lift- equipped vehicles for dial -a- Ride service. As many as two to three vehicles may be in service at a given time and there is one full -time driver, and four part-time drivers each working up to 19 hours per week. The transit operations supervisor may also drive as necessary. Vehicles are stored at the public works maintenance yard and maintained by City maintenance staff on a regular maintenance schedule, including the lifts. Figure 7 lists the vehicles used for Dial -a -Ride service. ODOT guidelines specify a typical useful life of four years or 100,000 miles for modified vans or minivans. Figure 7 Woodburn Transit Dial -a -Ride Fleet Bus # Year Make / Model Capacity Condition Odometer 1371 2008 Ford Cutaway Van 10 + 2 w/c Excellent 14,573 1337 2006 Chevy U lander Minivan 5 + 1 w/c Good 49,893 1395 2005 Ford Cutaway Van 10 + 2 w/c Fair 47,179 1390 1 2002 1 Chevy Venture Minivan 5 + 2 w/c Fair 75,790 Source: City of Woodburn Comparison of Complementary Paratransit to Fixed -Route Service Woodburn Transit's ADA paratransit service levels are equal to those of its fixed -route service with respect to the six criteria specified in the ADA regulations. Figure 8 highlights the performance of the previously described Dial -A -Ride Complimentary ADA Paratransit Service to that of the fixed -route system. Figure 8 Performance to Six Service Criteria Service Criteria Consistent with Regulation Comments Service area Yes Local within city limits Response time Yes Between 5 PM day before and 14 days prior to day of travel Fares Yes The ADA paratransit fare is 1.5 times that of the fixed -route fare. Trip Purpose Yes No restrictions Hours and days of service Yes Equal spans of service. City of Woodburn ADA Paratransit Plan Page 6 21 ExH,3rr A Page $ of Other Demand Response Services Dial -A -Ride Senior Service The Dial -A -Ride service is also available to seniors (60 or older). Priority is given to individuals eligible for the complementary ADA paratransit service. The seniors' service is also provided within the entire City Dial -A -Ride Volunteer Program The Woodburn Transit Dial -A -Ride program arranges for volunteer drivers organized through the Retired and Senior Volunteer Program (RSVP) to take elderly and disabled residents to medical appointments in Woodburn, Salem, and Portland with 24 -hour notice. RSVP volunteers also deliver meals for meal sites and drive patients to medical appointments within the county and beyond. RSVP does not own any vehicles and does not formally coordinate with any transportation providers. Volunteer drivers are reimbursed for their mileage as well as training and volunteer recognition expenses. Reservations can be made by calling the City of Woodburn and donations are accepted for the service. Coordination with Other Services Regional Transit Providers Several regional transit agencies provide service to or near Woodburn. Each service is described below. The Woodburn bus has common stops with some of the regional service providers at the downtown transit center and at Mid - Valley Plaza, although service hours and arrival and departure times are not yet coordinated. Figure 9 presents the primary routes served by the regional providers. City of Woodburn ADA Paratransit Plan Page 7 22 Consistent with Service Criteria Regulation Comments Capacity constraints Yes No constraints. Other Demand Response Services Dial -A -Ride Senior Service The Dial -A -Ride service is also available to seniors (60 or older). Priority is given to individuals eligible for the complementary ADA paratransit service. The seniors' service is also provided within the entire City Dial -A -Ride Volunteer Program The Woodburn Transit Dial -A -Ride program arranges for volunteer drivers organized through the Retired and Senior Volunteer Program (RSVP) to take elderly and disabled residents to medical appointments in Woodburn, Salem, and Portland with 24 -hour notice. RSVP volunteers also deliver meals for meal sites and drive patients to medical appointments within the county and beyond. RSVP does not own any vehicles and does not formally coordinate with any transportation providers. Volunteer drivers are reimbursed for their mileage as well as training and volunteer recognition expenses. Reservations can be made by calling the City of Woodburn and donations are accepted for the service. Coordination with Other Services Regional Transit Providers Several regional transit agencies provide service to or near Woodburn. Each service is described below. The Woodburn bus has common stops with some of the regional service providers at the downtown transit center and at Mid - Valley Plaza, although service hours and arrival and departure times are not yet coordinated. Figure 9 presents the primary routes served by the regional providers. City of Woodburn ADA Paratransit Plan Page 7 22 O CHEIi r Page ,9_of City of Woodburn ADA Paratransit Plan Page 8 23 Figure 9 Regional Transit Providers EXHIBIY Page 0 of Chemeketa Area Regional Transit System (CARTS) Chemeketa Area Regional Transit System (CARTS) provides public transportation services to small cities and rural areas in Marion and Polk Counties. CARTS is operated by Oregon Housing and Associated Services (OHAS). The following CARTS routes serve Woodburn and /or other communities in North Marion County: CARTS Route 10 serves Woodburn, making daily weekday round trips to Gervais, Brooks, the main Chemeketa Community College campus in Salem, and the Salem downtown transit center. It operates as a deviated fixed route with deviations up to % of a mile from the fixed route when previously scheduled. In Woodburn the bus stops at both the downtown transit center and Mid - Valley Plaza (referred to as North Park Plaza on CARTS schedules) on trips to and from Salem, although service hours and arrival and departure times are not coordinated with WTS. Timed connections are possible to the Canby Area Transit (CAT) Orange line at Mid - Valley Plaza (see below). CARTS Route 20 serves Silverton and Mt. Angel from Salem. It also operates as a deviated fixed route with deviations up to % of a mile from the fixed route when previously scheduled. CARTS Route 25, or North Marion County Flex- Route, provides service in Silverton, Mt. Angel, and Woodburn. The service makes weekday trips to /from Woodburn, with stops in Woodburn at Mid - Valley Plaza (North Park Plaza), Walmart, the downtown transit center, and Chemeketa Community College at scheduled times. For current CARTS schedules and fares, contact CARTS at (503) 585 -5187, 1- 800 -422- 7723; TDD: 503 - 364 -1263 or their web site at: http://www.ohas- oregon.ora /transcarts.html CARTS provides information on its website in both English and Spanish. All CARTS buses are ADA- accessible and have bike racks. Canby Area Transit (CAT) Canby Area Transit (CAT) provides weekday service within Canby and to Oregon City, Wilsonville, and Woodburn from Canby Transit Center. Route 1 (the Orange line) provides service to Oregon City Transit Center from Canby and to Mid - Valley Plaza in Woodburn. The route provides connections to the Woodburn Transit bus route and CARTS Routes 10 and 25. A transfer to TriMet WES Commuter Rail (serving Beaverton Transit Center) is possible in Wilsonville and to TriMet buses at Oregon City Transit Center for direct service to downtown Portland. CAT's service is fareless, including to and from Woodburn, with the exception of the Purple line operated jointly by CAT and SMART connecting Canby and Wilsonville. All CAT buses are ADA - accessible and have bike racks. Current CAT schedules and fares can be obtained from their web site at: http: / /www.canbyareatransit.org Or by calling: 503 - 266 -4022 3 http:// www. ohas- oregon. org /transcartsroute25nmcflex.html 4 Americans with Disabilities Act City of Woodburn ADA Paratransit Plan Page 9 24 EXHisrt Page It of South Metro Area Rapid Transit (SMART) South Metro Area Rapid Transit (SMART) provides public transit service in the Wilsonville area, south of Portland on the 1 -5 corridor. SMART operates fixed bus routes on weekdays and on Saturdays. Three routes (4, 5, and 6) operate exclusively within Wilsonville. SMART provides connections to TriMet Route 96, with service to downtown Portland, at Commerce Circle in Wilsonville. Route 2X travels to the Tualatin Park & Ride and Barbur Boulevard Transit Center in Portland connecting with TriMet Routes 12, 64, and 94. Route 3 travels to the Canby Transit Center allowing for direct transfers with CAT Routes 1 and 3. Route 1X provides service between Wilsonville and the Salem Transit Mall during commute times. This route runs along the 1 -5 corridor through but without stopping in Woodburn. SMART jointly operates service on the Canby and Salem routes with Canby Area Transit or Salem - Keizer Transit, respectively. All SMART routes connect with TriMet WES Commuter Rail at SMART Central at Wilsonville Station. WES provides weekday service to Tualatin, Tigard, and Beaverton. Current schedules and fares may be obtained by contacting SMART at: http: / /www.ridesmart.coml Or phone: 503 - 682 -7790 Salem - Keizer Transit Cherriots, CherryLift, and Cherriots Rideshare Cherriots is the fixed route bus service operated by Salem- Keizer Transit (SKT) within the Salem- Keizer urban area. Routes run Monday through Friday leaving the Salem Transit Mall in Downtown Salem. Route 1 X, is jointly operated by SMART and Cherriots between Wilsonville and Salem. All buses are ADA- accessible and have bike racks. Current schedules and fares can be obtained at their web site: http: / /www.cherriots.org/ Or calling them at: 503 - 588 -2877. Cherriots' webs ite provides information in both English and Spanish. CherryLift is the complementary ADA paratransit service offered by SKT within the Cherriots service area for individual with a disability that prevents them from using Cherriots service. A 24 -hour advance reservation is required to ride CherryLift. Service hours and days parallel those of Cherriots. CherryLift does not accept Cherriots passes. CherryLift is operated by Wheels, a program of OHAS. Cherriots also runs a Rideshare program, including a carpool or vanpool matching service. Vanpools consist of 7 to 15 people and vehicles may be owned by a vanpool company, owned by the riders' employer or privately owned by an individual. Social Service Providers Social service providers include a wide array of schools, churches, nonprofits and human service agencies. While not comprehensive, this section describes several of the additional transportation services provided within Woodburn. 5 http : / /www.cherriotsrideshare.org City of Woodburn ADA Paratransit Plan Page 10 25 E) ilBiT A Page _Ll_ of Marion County Retired Senior Volunteer Program (RSVP) As described in the Woodburn Demand Response Services section, the Woodburn Transit Dial -a -Ride Service arranges for volunteer drivers organized through the Retired and Senior Volunteer Program (RSVP) to take elderly and disabled residents to medical appointments in Woodburn, Salem, and Portland with 24 -hour notice. Silverton Hospital CareVan The Silverton Hospital CareVan, operated by Silverton Hospital, provides door -to -door transportation to and from medical appointments at Silverton Hospital and its facilities in Woodburn, including Woodburn Family Practice, Woodburn Internal Medicine, Woodburn Urgent Care, Tukwila Center for Health and Medicine, and Wellspring Medical Center, also a conference center and restaurant. Service is available Monday through Friday from 8:30 AM to 4:00 PM. No fare is required but donations are appreciated. Same -day requests are considered on a space - available basis. 24 -hour advance notice is requested. Their web site: http:/ /www.silvertonhospital.org /services /carevan/ Phone: (503) 873 -1784 (Silverton) or (503) 982 -4878 (Woodburn) Trip Link Trip Link is the Medicaid brokerage that arranges non - emergency transportation for Oregon Health Plan Plus qualified persons in Marion and Polk Counties. Trips are arranged through a call center which operates Monday through Friday from 6:00 AM to 7:00 PM. TripLink contracts with 28 transportation providers to serve Medicaid transportation trips to any destination within Oregon. Contact Phone: 503 - 315 -5544 Private Providers Private transportation options in the area include rail service provided by Amtrak, regional bus service provided by Greyhound, HUT Airport Shuttle to Portland Airport, and a number of taxi services. Amtrak Amtrak, a nationwide rail service, is available at 500 13th Street NE in Salem and is served by CARTS. Two Amtrak routes serve Salem. Cascades service connects the Pacific Northwest from Eugene to Seattle or Vancouver, B.C., with four northbound and five southbound trips. The Coast Starlight provides one daily northbound and southbound trip along the west coast from San Diego, California, to Vancouver, B.C. Their Website: http: / /www.amtrak.com / ; or phone at 1- 800 - 872 -7245 or TDD/TTY 1- 800 - 523 -6590. Greyhound. Greyhound, a nationwide bus service, stops in Woodburn and Salem. The Woodburn ticket office is located at La Caseta D Woodburn at 479 N Front Street. The Salem Greyhound Station is located at 450 Church Street NE, less than a quarter mile away from the Salem Transit Mall. Destinations include cities in the Pacific Northwest, City of Woodburn ADA Paratransit Plan Page 11 26 EXHIBIT Page V$ of California, and Mexico. Two trips in each direction stop in Woodburn, while four daily northbound and southbound trips are available from the Salem Station. Phone: 503 - 981 -6922; web site: http: / /www.greyhound.com/ HUT Airport Shuttle HUT provides connections from Salem and Woodburn to Portland International Airport (PDX). The shuttle operates seven days a week and departs every 2 hours from 3:30 AM to 11:30 PM from the Best Western Hotel on Newburg Highway in Woodburn. Advance reservations are required for a pickup in Woodburn. The shuttle makes return trips from PDX every two hours from 4:45 AM to 12:45 AM. The trip takes approximately an hour. The fare is $30 to /from Woodburn (up to two children 12 or under ride for free). One vehicle is equipped with a wheelchair lift and should be requested in advance. Website: http: / /www.portiandairportshuttle.com/ Phone: 541 - 926 -2525 Taxis Taxicab services must be licensed with the City of Woodburn in order to provide taxi services within Woodburn. A listing of Taxi Services licensed to operate in Woodburn can be obtained by contacting Woodburn Community Services at 503 - 982 -5284. Public Participation This ADA Paratransit Plan was reviewed by members of Special Transportation Fund (STF) Advisory Committee for the Salem Area Mass Transit District which has representation from persons with disabilities. Their feedback was considered in the development of the final plan which was considered for adoption by the Woodburn City Council on January 11, 2010. A copy of this plan was available to the public on the City's Website along with notices placed at City Hall and the Woodburn Public Library prior to the City Council meeting. Draft and final copies of the plan are available in accessible formats upon request. The appendix includes the feedback from the advisory committee along with the City Council resolution. Implementation Plan As Woodburn Transit meets the required service criteria for its complementary paratransit service, there are no planned changes to address ADA requirements. City of Woodburn ADA Paratransit Plan Page 12 27 EXHI! Page APPENDICES A -- Paratransit Eligibility Policy B -- Certification Process - Self- Certification Form C -- Certification Process - Telephone Questionnaire D -- Certification Process — Professional Verification Form E -- City Council Resolution Accepting ADA Plan City of Woodburn ADA Paratransit Plan 28 EXHI ii� - of Page APPENDIX - A PARATRANSIT ELIGIBILITY POLICY 29 EXHIBIT Page .J of 00 BUR„ Incorporated 9889 Public Works Department Transit Division 190 Garfield Street Woodburn, OR 97071 (503) 982 -5240 (503)982 -5242 (fax) www.woodburn- or.gov City of Woodburn Paratransit Eligibility Policy Woodburn Transportation Services' initial eligibility process consists of a phone interview. All eligibility material will be available in accessible formats upon request. Initial decisions on an individual's eligibility will be made by Public Works staff. The City will rely primarily on self certification of an individual's disability. The phone interview questionnaire will be retained as a record of eligibility being granted. If information obtained over the telephone is insufficient to grant eligibility, the individual will be asked to provide further documentation. Documentation could be from a doctor, independent living counselor, rehabilitation counselor, physical therapist or some other professional who could provide information on the individual's ability to utilize Woodburn's fixed route bus. Individuals will be provided service on a presumption of eligibility if an initial determination decision is not made within 21 days of the individuals request for service. All notifications of eligibility will be made in writing or in an accessible format if requested. Certifications will be classified as either indefinite or temporary. Indefinite certifications will not require recertification. Individuals who in their certification process indicated that their disability was temporary will be recertified if necessary at the time they indicated that their disability would be corrected. Individuals who are certified as eligible will provided a post card size identification certificate. If paratransit service is denied the individual has the right to appeal this decision. Individuals denied service will be notified in writing of the denial. This denial notice will include the reasons for the denial and provide information about the process of appealing the denial. The initial denial decision will be made by the Transit Division Operations Supervisor with subsequent review by the Public Works Transit Division Manager, who will sign the denial notification letter. The denial letter will be in a format that can be utilized by the individual. The appeal process will utilize the grievance procedure that was approved by the City Council to deal with ADA related complaints. This process must be initiated within 60 days of the date on the letter of denial notification. A copy of the grievance procedure is included at the end of this section. If a decision on the appeal is not made within 21 Ell EXHIBIT Page I I of X X OODBURN Incorporated 4889 Public Works Department Transit Division 190 Garfield Street Woodburn, OR 97071 (503) 982 -5240 (503)982 -5242 (fax) www.woodburn - or.gov days of the completion of the appeal process the individual appealing the decision will be provided service on a presumption of eligibility. ADA certified individuals are allowed a personal care attendant (PCA) to accompany them fare -free, if during the certification process such a need is identified. In addition to a PCA, one guest must be allowed to ride — full fare the same as the passenger. Additional guests are allowed on a space - available basis at full fare. Guests must travel to the same location. Visitors to the city will be allowed use of the city's program while staying in the city. The individual should have a certification from their home of record. If they do not the certification process will be used to determine eligibility. Visitor privileges will be provided by the city for no more than 30 days after first use. Grievance Procedure This grievance procedure must be initiated within 60 days of the date on the letter denying paratransit eligibility. 1. The appellant will submit their complaint regarding access or discrimination in writing to the City Administrator, 270 Montgomery Street, Woodburn, OR 97071 for resolution. The appellant, at their request, will have the right to meet with the City Administrator to present additional information and arguments. 2. A determination must be made within 21 days of the appellant submitting the complaint or meeting with the City Administrator. The decision of the City Administrator will be in writing or in an accessible format. The decision of the City Administrator is final. 3. A record of action taken on each request or complaint must be maintained as a part of the records or minutes at each level of the grievance procedure. 4. The right of the appellant to a prompt and equitable resolution of the complaint must not be impaired by the appellant's pursuit of other remedies, such as the filing of a complaint with the Department of Justice or other appropriate federal agency, or the 2 31 Page jf of S37 OODBUR M N Incorporated 1889 Public Works Department Transit Division 190 Garfield Street Woodburn, OR 97071 (503) 982 -5240 (503)982 -5242 (fax) www.woodburn- or.gov filing of a suit in state or federal court. Use of this procedure is not a prerequisite to the pursuit of other remedies. 3 32 EXHIBfP Page 1� of 3 APPENDIX - B CERTIFICATION PROCESS - SELF - CERTIFICATION FORM 33 EXHIBIT Page _LO of WQODBUR m N I n c c r p o r a t e el 1889 Do you currently or have you used the Woodburn Transit fixed route accessible bus within the last year? CITY OF WOODBURN TRANSPORTATION SERVICES ADA PARATRANSIT SELF - CERTIFICATION TO BE COMPLETED BY THE APPLICANT OR A REPRESENTATIVE 1 YES 2 3. Public Works Department Transit Division 190 Garfield Street Woodburn, OR 97071 (503) 982 -5240 (503)982 -5242 (fax) www.woodburn - or.gov NO Are you capable of using the Woodburn Transit fixed route bus? YES NO Have you ever tried using the Woodburn Transit fixed route bus? YES H NO Have you tried unsuccessfully to use the Woodburn Transit fixed -route bus within the last year? YES If yes, explain: NO 5. If information on how to utilize the Woodburn Transit bus was available, do you think you would be able to learn to use the Woodburn Transit fixed route accessible bus? YES NO SOMETIMES DON'T KNOW If NO or SOMETIMES, explain: 1 allI EXHIBIT Page _IL of 2.3— 7 1: 0 IODBUR, O R E G O N Public Works Department Transit Division 190 Garfield Street Woodburn, OR 97071 (503) 982 -5240 (503)982 -5242 (fax) www.woodburn - or.gov 6. List destinations that you have been unable to reach by the bus due to your disability. Describe the disability or limitation that keeps you from using the Woodburn Transit fixed route accessible bus. Describe how your disability or limitation keeps you from using the Woodburn Transit fixed route accessible bus. Check any of these that apply to you. I am unable to board or disembark from the Woodburn Transit bus without assistance. I am unable to board or disembark from the Woodburn Transit bus within a reasonable amount of time. My mobility device does not fit on the bus lift platform. 10 Is your disability or limitation temporary? YES NO 35 i �00 BURN T rr c o r p o r t c d 9 88 If yes, how long do you expect it to last? Public Works Departmer&HIBIT A Transit Division Page 2.1 of �3 S- 190 Garfield Street Woodburn, OR 97071 (503) 982 -5240 (503)982 -5242 (fax) www.woodburn - or.gov 11. Please check the mobility aids that you use. Manual Wheelchair Electric Wheelchair Electric 3 Wheel Scooter (i.e. Amigo) Cane Walker Crutches Guide Animal Personal Care Attendant Orthotic Device Prosthetic Device Other (please Identify): 12. If you use a wheelchair or other mobility aid where you are seated, can you transfer yourself to another seat without help? YES NO 13. Do you require someone to assist you when you travel? YES NO SOMETIMES If SOMETIMES, explain: 14. Does your disability or limitation usually prevent you from climbing three 12 inch steps? YES NO 3 0 ,r B OODBU Incorporated 9889 15. Are you able to get from your home to the curb without help? YES Public Works Department Transit Division EXHIBIT 190 Garfield Street Page, of Woodburn, OR 97071 (503) 982 -5240 (503)982 -5242 (fax) www.woodburn - or.gov ]no] 16. Is there someone available to give you assistance to and from a vehicle when you need it? YES SOMETIMES If SOMETIMES, explain: 37 4 O R E G O N Public Works DepartmentEXHIBIT A Transit Division Page of 33 — 190 Garfield Street Woodburn, OR 97071 (503) 982 -5240 (503)982 -5242 (fax) www.woodburn - or.gov 17. Are you able to determine when a vehicle arrives to pick you up at your home? YES If SOMETIMES, explain: NO SOMETIMES 18. Are you able to call to schedule rides without help? YES NO SOMETIMES If SOMETIMES, explain, EXHIBrr A Page 15 of I believe that the information provided is true and correct. I understand that deliberately providing false information is punishable by law and may jeopardize eligibility for services. I hereby authorize the City of Woodburn, its agents and employees, to verify the information provided in this application. Applicant's Signature Or Signature of Legal Guardian Date Signature of person completing form if someone Date other than applicant. (* you must complete Relationship to Applicant line.) Signature of Witness if there is no assigned Legal Date Guardian and Applicant able to sign. (* You must complete Relationship to Applicant line.) * Relationship to Applicant C. 0 BXHiBi T A_ Page .7 (v of 3,3_ APPENDIX - C CERTIFICATION PROCESS - TELEPHONE QUESTIONNAIRE .I EV 0 a' ADA Paratransit Eligibility Page_A9,7of TELEPHONE QUESTIONNAIRE Ask the individual the following questions. Summarize their responses to questions 5 through 7 in the space provided. If they fit the disability criteria from their responses inform the individual that they are eligible for paratransit service and that a certificate of eligibility will be sent to them. If there are doubts from the following responses advise the individual that additional written information will be required prior to eligibility certification. Inform the individual that the form will be mailed to them with instructions. 1. Name: 2. Address: 3. Telephone Number: 4. Date of Birth: 5. What disability prevents you from utilizing the fixed route bus? 6. Is this condition temporary? YES NO If YES the duration of condition will be until: 7. How does your disability prevent you from using the fixed route bus? 8. Are there any other effects of your disability we should be aware of? date 9. Do you use any of the following aids for mobility? (Check all that apply) Manual Wheelchair Electric Wheelchair Power Scooter Personal Care Attendant Cane /Crutches Guide Dog 0 41 10. Can you walk 200 feet without assistance? Yes No Sometimes 11. Can you travel 1/4 mile without assistance? Yes No Sometimes 12. Can you climb three 12 -inch steps without assistance? Yes No Sometimes 13. Can you wait outside for 10 minutes without assistance? Yes No Sometimes 4:��h rtV Page I 9 42 ExHisR A Page .2 q of APPENDIX - D CERTIFICATION PROCESS - PROFESSIONAL VERIFICATION FORM 10 43 ExHisr A Page of CITY OF WOODBURN TRANSPORTATION SERVICES ADA PARATRANSIT ELIGIBILITY PROFESSIONAL VERIFICATION FOR DIAL -A -RIDE SERVICE TO BE COMPLETED BY AGENCY REPRESENTATIVE OR MEDICAL PROFESSIONAL FAMILIAR WITH THE APPLICANT. FEDERAL LAW REQUIRES THAT SPECIALIZED CURB -TO -CURB SERVICE MUST BE PROVIDED TO PERSONS WHO CANNOT USE AVAILABLE FIXED -ROUTE SERVICE DUE TO A DISABILITY. TO BE ELIGIBLE, PERSONS MUST HAVE A DISABILITY THAT PREVENTS USE OF THE WOODBURN TRANSIT FIXED -ROUTE BUS SERVICE. ALL BUSES ARE EQUIPPED WITH WHEELCHAIR LIFTS AND WOODBURN TRANSIT PROVIDES INFORMATION ON HOW TO UTILIZE THE BUS. i. Name of Applicant: 2. Name of Agency or Medical Office: 3. Name of Representative or Physician: 4. Telephone Number: s. In what capacity do you know the applicant: 6. In your opinion, is the Applicant able to ride the Woodburn Transit fixed -route accessible bus? Always Sometimes Never Indicate the disability that keeps the Applicant from using the Woodburn Transit fixed -route accessible bus? CHECK ALL THAT APPLY. Non - Ambulatory: - requires permanent use of wheelchair and prevents independent mobility Restricted Mobility: - causes difficulty walking and requiring use of mobility aid and prevents mobility. 11 .. Arthritis: - causes a functional motor defect in any major limb and prevents independent mobility. Loss of Extremities: with loss of major function that prevents independent mobility Head Injury: with functional motor defect that prevents independent mobility. Respiratory Impairment (dyspnea): occurs during activities such as climbing one flight of stairs or walking 100 yards on level ground or less exertion or even at rest. Cardiac Disease: results in marked limitation of physical activity. Disorders of Spine: fractures with motor and sensory loss, osteoporosis with pain and limitation of movement that prevents independent mobility. Nerve Root Compression Syndrome: with pain and motion limitation in back of neck that prevents independent mobility. Visual Impairment: that prevents independent mobility. Hearing Impairment: that prevents independent mobility. Development Disabilities: that prevents independent mobility. Autism: that prevents independent mobility. Neurological Impairment: caused by cerebral palsy, muscular dystrophy, multiple sclerosis, severe seizure disorder or other neurological impairments not controlled by medication and prevents independent mobility. Mental and Emotional Impairments: to the degree that independent mobility is prevented. Aging: limited functioning due to advanced age with fatigue and decreased energy level, restricted mobility and slowed response time, chronic and acute brain syndrome, decreased sensory activity. 12 45 gage �- of A< OODBUR� Incorporared 1889 Public Works Department Transit Division 190 Garfield Street Woodburn, OR 97071 (503) 982 -5240 (503)982 -5242 (fax) www.woodburn - or.gov Other: I believe that the information provided is true and correct. I understand that deliberately providing false information is punishable by law and may jeopardize the receipt of services. I hereby authorize the City of Woodburn and its agents and employees to verify the information provided in this application. Signature of person completing form M. Date EXHIB6� Page of APPENDIX - E CITY COUNCIL RESOLUTION ACCEPTING ADA PLAN City of Woodburn ADA Paratransit Eligibility Policy Page 2 47 W UU UB �UJI N AY4^4� Wff January 11, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Dan Brown, Publics Works Director SUBJECT: ACCEPTANCE OF A PUBLIC UTILITY EASEMENT WITHIN A PORTION OF LOT 3, MID VALLEY PLAZA, WOODBURN, OR 97071 (TAX LOT 051 W08A05500) RECOMMENDATION That Council accepts a portion of a 16 foot Public Utility Easement for City water facilities granted by Carl E. Stein and Norma J. Stein Revocable Living Trust, property owners of Lot 3, Mid Valley Plaza, Woodburn, OR 97071 (Tax Lot 051 W08A05500) . BACKGROUND A permanent water line easement was a condition of approval for Building permit #1309 -212 to provide a looped waterline system and service to the Carl's Jr. Development. This easement will allow the City's existing water main to continue to the west side of Hwy 99E to provide connection and establishing a loop to the City's water distribution system, which is enhances water flow capacity and quality. DISCUSSION The Public Utility Easement is a portion of a 16.0 feet wide by approximately 485 feet long Waterline Easement that is located through the middle of the Mid Valley Plaza property. It provides a permanent easement to construct, reconstruct, operate, and maintain water mains, service lines and water supply appurtenances. FINANCIAL IMPACT There is no cost to the City for this Public Utility Easement since it was donated by the property owner. Agenda Item Review: City Administrator _x City Attorney _x_ Finance _x_ Mayor and City Council January 11, 2011 Page 2 ATTACHMENTS A Copy of the properly signed public utility easement document is attached. Aug 31 10 07;42p Robert AFTER RECORDING RETURN TO. Woodburn City Recorder City of Woodburn 270 Montgomery Street Woodburn, OR 97471 CITY OF WOODBURN, OREGON PUBLIC UTILITY EASEMENTS Permanent 541- 683 -7044 p.1 Carl E. Stein and Norma J. Stein Revocable Living Trust GRANTOR, grants to the CITY OF WOODBURN, OREGON, hereinafter called CITY, a permanent easement and right -of -way, including the permanent right to construct, reconstruct, operate, and maintain Water Main(s), Service Lines and Appurtenances on the following described land: See attached Exhibit "A" Legal Description of Permanent ,Easement and attached Exhibit "8" Sketch for Legal Description of Permanent Easement which are by this reference incorporated herein GRANTOR reserves the right to use the surface of the land for any purpose that will not be inconsistent or interfere with the use of the easement by CITY. No building or utility shall be placed upon, under, or within the property subject to the foregoing easement during the tern thereof, however, without the written permission of CITY. Upon completion of the construction, CITY shall restore the surface of the property to its original condition and shall indemnify and hold GRANTOR harmless against any and all loss, cost, or damage arising out of the exercise of the rights granted herein. The true consideration of this conveyance is Zero ($ U, and other valuable consideration, the receipt of which is acknowledged by GRANTOR. GRANTOR covenants to CITY that GRANTOR is lawfully seized in fee simple of the above- granted premises, free from all encumbrances and that GRANTOR and their heirs and personal representatives shall warrant and forever defend the said premises and every part thereof to CITY against the lawful claims and demands of all persons claiming by, through, or under GRANTOR. ccl c- DATED this day of = Q riVb9,- 20 Carl E. Stein and Norma J. Stein Revocable Living Trust G} BY. Public Utility Easements (Permanent) Page 1 of 4 50 Aug 31 10 07;43p Robert 541 -683 -7044 p.2 Carl E. Stein, Trustee CORPORATE ACKNOWLEDGEMENT STATE OF OREGON, County ss_ L The foregoing instrument was acknowledged before me this day of 2010 by Carl E. Stein, as Trustee of the Carl E. Stein and Norma J. Stein Revocable Living Trust and the foregoing instrument was signed and sealed on behalf of the Trustee by its authority and Trustee acknowledged said instrument to be its voluntary act and deed. OFFICIAL SEAL VERONICA L. REASON NOTARY PUBLIC - OREGON O cOMMIssIAN NO. 413539 NOTARY PUBLIC FOR OR G MY COMMlSgl()_ EXPIRES FEB. 27, 2011: My Commission Expires: City of Woodburn 270 Montgomery Street Woodburn, OR 97071 (Grantee's Name and Address) Accepted on behalf of the City of Woodbum after authorization by its City Council on date City Recorder_ Christina Shearer Public Utifty Easements (Permanent) Page 2 of 4 51 Aug 31 10 07:43p RDbert STfRT(= LFtr'10 SWZVE!"F -IG Fr 541 -683 -7044 p.3 A PORTION OF A 16 FOOT WIDE WATER EASEMENT EXHIBIT "A" May 19, 2010 A PORTION OF A 16 FOOT WIDE WATER UNE EASEMENT OVER A PORTION OF LOT 3, IN THE PLAT OF PAID VALLEY PLAZA, RECORDED AS S45 -056, MARION COUNTY SURVEY RECORDS. SAID LAND SITUATED IN THE NORTHEAST QUARTER OF SECTION 8, TOWNSHIP 5 SOUTH, RANGE L WESTOF THE WILLAPAETFE MERIDIAN, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT NORTHEAST CORNER OF SAID LOT 3, THENCE NORTH 87'57'44" `NEST ALONG THE NORTH LINE OF SAID LOT 3,A DISTANCE OF 113.58 FEET; TH£NKE LEANING THE NORTH LINE OF SAID LOT 3, SOUTH 71'36'14" EAST,A DISTANCE OF 17.41 FEET; TIHENCE SOUTH $7 EAST, A DISTANCE OF 96.82 FEET TO A P01 NT ON THE EAST Li NE OF SAID LOT 3; THENCE ALONG THE EAST LINE OF SAID LOT 3, NORTH 06'26'22" EAST, A DISTANCE OF 5.7 FEET TO THE POINT OF BEGINNING; SAI D EASEMENT CONTAINS 549 SQ. FT. OR 0A13 ACRES MORE OR LESS . =1. =14 1 - • -1 IEL H r :t'. ova 227 N Nlain Avc. Gresham. OR 970: tietvw.statcwidesurveying.c0n1 . survCYC 'state";'desurveying.cvnt (o)503.665.7777 • (1).503.665.7988 Public Utility Easements (Permanent) Page 3 of 4 52 a 91 ON 00 I fol a� 0 ry a 0 0 c� 0) m m W c w CD C d O C O CL J 4 J .0 2 Y N EXHIBIT M,4f TO ACCOMPA LEGAL DE'S'CRIPTION 'A " fO �C MXW rD Dar TER r,F wvc�DUmv -- RM l &C{ PAM 7-956 A PORTION OF LOT 3, MID VALLEY PL4ZA, IN THE CITY OF MOODBURN, ld wm warm crosca cNr MARION COUNTY; OREGON. l, 1 S a cy 1f FWAPBf!l�9J. I 4 flits 5'mL LOT ,2 r RFC! -fZ9 PACE 7.1! '' / /�., ` 1 ♦� /ll/ N 87S7'44" W PM 95r PACY ?77 - -� -.c fLGdr5'r1 . avc f / ACLl'3S PUNY R-a YSf, 0%;F FAW' 397 l / P6674-J7f 70 E P. 0. A. � AREA r5' +wAr C06 RUCR5V AND 80HIM'AST CORM - R `� 549 SQ FT MA/N1tNANU MUMENI ]ae 6� YRL LOT 3 M/O LEY SEAR AND MAlzW Zd AM A PAGE 7 . PLAZA Zl l f JJJJ r V LOT 3 l I .93141 - FT. s wrPt EASAkW7 rRW 007 -7, £�fC7R4 r g�' r�, D�lCAS,VA AMP SAMUPY MWP F,4MM PFfZ D.54. PACE 137. / 9 1.7' WDE CCWS7RVCfAW .WD 11A*VlENAAICE _ — NWY ALL'F SS PA a, FA SEA C wx S AND M4f1FR kYf/YF A'8 PAGE M, 7 TO ME E C/7y GF kt�&t/AN � �4 1e93�-9t�,6' Naar REbl 24; PAa 7895. REL Q CA Tee) REDSTERED FIROFESSIONAL AN D _ 5 U RVEYCDR STATfs' HICArff4Y NQ 21¢ At /100 D I Y S NUL S'CAL �; 1 17 - 60 1 JAN 19, 1984 DAMEL A. HOEKSTRA EXPIRES: 06/30/11 � i• w■�I�1� I1� G� 4 l TFqTUWIDE o MIM G1Ai c c t� a- c E w 4 8 vs a Co 11 d M W UU UB �UJI N January 11, 2011 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Director of Economic and Development Services SUBJECT: Director's approval of a pole sign at 1000 N. Evergreen Road (Walgreens) RECOMMENDATION No action is recommended. This item is placed before the Council for information purposes in compliance with the Woodburn Development Ordinance. The Council may call up this item for review if it desires. BACKGROUND The applicant requested approval of a pole sign, 18 feet high and 57.9 square feet in area. DISCUSSION: The proposed sign conforms to both the existing sign regulations and to the regulations recently enacted by Ordinance 2473. FINANCIAL IMPACT This decision is anticipated to have no public sector financial impact. Agenda Item Review: City Administrator _x_ City Attorney _x Finance E Honorable Mayor and City Council January 11, 2011 Page 2 r � I i _ I t .i lilt - ��,II z .. -'�4 - � I MF FI. AN l Site Plan 5, -9 X12` 9 55 Sign Elevation