11-22-2010 Minutes COUNCIL MEETING MINUTES
November 22, 2010
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CIT Y OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, NOVEMBER 22, 2010.
CONVENED The meeting convened at 7:00 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallum Present
Councilor Morris Present
Councilor Pugh Present
Councilor Schmidt Present
Staff Present: City Administrator Derickson, Assistant City Administrator Stevens,
City Attorney Shields, Police Chief Russell, Public Works Director Brown, Economic
& Community Development Director Hendryx, Finance Director Palacios, City
Recorder Shearer.
0:01 ANNOUNCEMENTS
• City Hall will be closed November 25 & 26, 2010 in observance of the Thanksgiving
Holiday. The Aquatic Center will be closed November 25 and will reopen from
1:00 to 3:30 pm on November 26 The Library will be closed November 25 and
will resume normal business hours on November 26
• The Mayor's Tree Lighting will be Sunday, December 5 th with festivities
commencing at 5:30 pm.
0:02 COMMUNITY /GOVERNMENT REPORTS
A. Chamber of Commerce — Don Judson, Executive Director of the Woodburn Area
Chamber of Commerce briefed Council on upcoming chamber events.
B. Woodburn School District — David Bautista, Superintendent briefed Council on the
Woodburn High School boys soccer team who won the OSAA 5A State
Championship.
0:06 PROCLAMATION
A. The Mayor issued a proclamation honoring the 2010 Woodburn High School Boys
Soccer team's Oregon State Soccer Championship and naming December 1, 2010
Bulldog Soccer Day.
Page 1 - Council Meeting Minutes, November 22, 2010
COUNCIL MEETING MINUTES
November 22, 2010
0:07 PRESENTATION
A. Police Chief Russell, Finance Director Palacios, and Gina Audrich of NORCOM
gave a presentation discussing the New World Systems software that staff is
proposing should be updated.
0:50 CONSENT AGENDA
A. Approve the Woodburn City Council minutes of November 8, 2010,
B. approve the Woodburn City Council Executive Session minutes of November 8,
2010,
C. accept the Woodburn Recreation & Park Board minutes of November 9, 2010.
McCallum/Pugh... adopt the Consent Agenda. The motion passed unanimously.
0:51 PUBLIC HEARING — WOODBURNAMBULANCE RATE INCREASE
Mayor Figley declared the hearing open at 7:55 pm. A staff report on the requested rate
increase was made available in the Agenda Packet. Sean Baird of Woodburn Ambulance
provided a presentation regarding their request for a rate increase. Mr. Baird spoke of the
challenges unique to the Woodburn Ambulance service area and the changes in federal
reimbursement rates for Medicare /Medicaid clients, who represent approximately 70% of
their calls. Mr. Baird also answered questions regarding the training and qualifications of
ambulance personnel and the financial position of Woodburn Ambulance. He also
addressed the financial impacts to various client bases and the consequences should the
Woodburn Ambulance service become unavailable.
1:30 Mayor Figley invited those in favor of the rate increase to speak. Don Judson of the
Woodburn Area Chamber of Commerce spoke in favor of the rate increase as necessary
to continue the excellent service provided by Woodburn Ambulance. Dick Jennings of
595 Filbert St. Woodburn, spoke from personal experience regarding the exemplary
service provided by Woodburn Ambulance. Mayor Figley invited those opposed to the
rate increase to speak; no one wished to speak in opposition. Mayor Figley declared the
public hearing closed at 8:35 pm.
Mayor Figley stated that Woodburn Ambulance provides a valuable service to the
community and believes the rate adjustment is appropriate and necessary. Councilor
McCallum agrees. Councilor Schmidt believes that the ambulance service is a valuable
public safety service and does not believe a franchise fee should be assessed to
Woodburn Ambulance. Councilor Morris does not generally support fee increases but
does not believe there is a good alternative and therefore will support the increase. He
also agrees with Councilor Schmidt regarding the franchise fee. Councilor Lonergan
supports the rate adjustment but believes that the franchise fee serves as an oversight
mechanism for Council and should be retained. Councilor Pugh agrees with Councilor
Lonergan. Councilor Cox supports the fee adjustment.
Cox/Pugh... direct staff to return to Council with legislation to adopt the proposed rate
adjustment.
Page 2 - Council Meeting Minutes, November 22, 2010
COUNCIL MEETING MINUTES
November 22, 2010
1:40 PUBLIC HEARING — 2010 -2011 SUPPLEMENTAL BUDGET
Mayor Figley declared the hearing open at 8:40 pm. Finance Director Palacios provided
an overview of the proposed supplemental budget and answered questions from Council.
Mayor Figley invited members of the audience in favor of the supplemental budget to
speak. No one wished to speak in favor. Mayor Figley invited members of the audience
opposed to the supplemental budget to speak; no one wished to speak in opposition.
Mayor Figley declared the hearing closed at 9:10 pm.
2:06 COUNCIL BILL NO. 2847 — AN ORDINANCE AMENDING ORDINANCE 2313
THE WOODBURN DEVELOPMENT ORDINANCE, TO ADD NEW SIGN
REGULATION PROVISIONS
McCallum introduced Council Bill 2847. Recorder Shearer read the two readings of the
bill by title only since there were no objections from the Council. Schmidt/Cox moved
that the ordinance be amended so that table 3.110.10A — Flags be modified to allow one
flag per dwelling unit in multi- family dwellings and three flags for all other uses..
Motion to amend passed 5 -1 with Councilor Pugh voting no. Cox /Pugh moved to delay
action on Council Bill 2847 as amended and direct staff to develop findings and perform
appropriate notice actions to incorporate into the proposed sign ordinance language
establishing a timeline to bring non - conforming signs into conformance with the new
sign provisions within 15 years of adoption of the sign ordinance. On roll call vote,
motion to delay passed 3 -2 with Councilors Pugh & Morris voting no and Councilor
Schmidt abstaining.
2:34 COUNCIL BILL NO. 2844 — A RESOLUTION AWARDING A SOLE SOURCE
CONTRACT FOR SOFTWARE UPGRADE AND IMPLEMENTATION
SERVICES TO NEW WORLD SYSTEMS CORPORATION AND ADOPTING
FINDINGS
McCallum introduced Council Bill 2844. Recorder Shearer read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the
bill passed unanimously. Mayor Figley declared Council Bill No. 2844 duly passed.
2:48 COUNCIL BILL NO. 2848 — A RESOLUTION APPROVING TRANSFERS OF FY
2010 -2011 APPROPRIATIONS AND APPROVING A SUPPLEMENTAL
BUDGET
McCallum introduced Council Bill 2848. Recorder Shearer read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the
bill passed unanimously. Mayor Figley declared Council Bill No. 2848 duly passed.
Page 3 - Council Meeting Minutes, November 22, 2010
COUNCIL MEETING MINUTES
November 22, 2010
2:37 COUNCIL BILL NO. 2849 — A RESOLUTION AUTHORIZING AN INTERFUND
LOAN FROM THE TRANSPORTATION IMPACT FEE AND WATER WELL
DISTRIBUTION CONSTRUCTION FUND TO THE GENERAL WATER AND
SEWER FUNDS FOR THE PURPOSE OF UPGRADING THE CURRENT
ACCOUNTING AND POLICE REPORTING SYSTEMS
McCallum introduced Council Bill 2849. Recorder Shearer read the bill by title only
since there were no objections from the Council. Cox/Pugh moved to modify the loan
repayment schedule to 7 years. Motion to amend passed unanimously. On roll call vote
for final passage, the bill as amended passed unanimously. Mayor Figley declared
Council Bill No. 2849 as amended duly passed.
2:49 CITY ADMINISTRATOR'S REPORT
A. Streaming video of City Council meetings will soon be available.
B. The published paper version of the 2010 -2011 City & URA budget was provided to
Council
C. Copies of the updated Elected Officials Ethics Guide was provided to Council
2:50 MAYOR AND COUNCIL REPORTS
• Councilor Pugh requested that the City Recorder review the record to confirm
whether he was present at the June 28 Urban Renewal Agency meeting.
• Councilor Morris thanked the participants of the 99E focus group
2:53 ADJOURNMENT
Lonergan/McCallum... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:55 p.m.
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APPR VED %� AR\ .`
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ATTEST / . _ ∎raid i `I
sti na M. Sh- er, Recorder
City of Wood. , O egon
Page 4 - Council Meeting Minutes, November 22, 2010