11-08-2010 Agenda PacketCITY OF WOODBURN
CITY COUNCIL AGENDA
NOVEMBER 8, 201 0 - 7:00 P.M.
KATHRYN FIGLEY, MAYOR
DICK PUGH, COUNCILOR WARD I
J. MEL SCHMIDT, COUNCILOR WARD II
PETER MCCALLUM, COUNCILOR WARD III
JAMES COX, COUNCILOR WARD IV
FRANK LONERGAN, COUNCILOR WARD V
ERIC MORRIS, COUNCILOR WARD VI
CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements
None.
Al212ointments
A. Christina Williamson -99E Corridor Citizen Advisory Committee
B. Sam Brentano - 99E Corridor Citizen Advisory Committee
4. COMMUNITY /GOVERNMENT ORGANIZATIONS
A. Chamber of Commerce
B. Woodburn School District
5. PROCLAMATIONS /PRESENTATIONS
Proclamations
None.
Presentations
None.
6. COMMUNICATIONS
None.
7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items
for Council consideration not already scheduled on the agenda.
1
1
"Hawa interpretes bisponVes Para aqudfas personas que no �Afan Ingfes, previo acuerbo. Comuniquese
of (503) 980 -2485."
November 8, 2010 Council Agenda Page i
8. CONSENT AGENDA - Items listed on the consent agenda are considered
routine and may be adopted by one motion. Any item may be removed
for discussion at the request of a Council member.
A. Woodburn City Council minutes of October 25, 2010 2
Recommended Action Approve the minutes.
B. Crime Statistics through October 2010
Recommended Action Accept the report.
5
C. Liquor License Application for Woodburn Market 9
Recommended Action The Woodburn City Council
recommend that the OLCC approve an Off - Premises Sales
Liquor License for Woodburn Market.
9. TABLED BUSINESS
None.
10. PUBLIC HEARINGS
A. LA 2010 -01, Revision of the Sign Regulations 12
Recommended Action Hold a public hearing and deliberate
the proposed revisions.
B. Conduct Public Hearing for Consideration of Adoption of the 77
Transit Plan Update
Recommended Action That Council conduct a Public
Hearing and adopt the Transit Plan Update by passage of the
attached resolution.
11. GENERAL BUSINESS - Members of the public wishing to comment on items of
general business must complete and submit a speaker's card to the City
Recorder prior to commencing this portion of the Council's agenda.
Comment time may be limited by Mayoral prerogative.
A. Council Bill No. 2845 - A Resolution Adopting the Transit Plan 80
Update after a Public Hearing of the City Council
Recommended Action Adopt the Resolution.
B. Council Bill No. 2846 - A Resolution Authorizing a Budget 82
Transfer for Professional Assistance from Winterbrook Planning
Recommended Action Adopt the Resolution.
November 8, 2010 Council Agenda Page ii
C. Professional Services Contract Award Deca Architecture Inc. for 85
Architect /Engineer and Related Services
Recommended Action That the City Council, acting as the
Local Contract Review Board, award an indefinite
delivery/indefinite quantity professional services contract for
Architect /Engineer and Related Services to the firm Deca
Architecture, Inc.
D. Union Pacific Petition to Close the Mill Street Crossing 87
Recommended Action That the City Council authorize the City
Administrator to contest the proposed closure of the Mill Street
railroad crossing.
12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These
are Planning Commission or Administrative Land Use actions that
may be called up by the City Council.
None.
13. CITY ADMINISTRATOR'S REPORT
14. MAYOR AND COUNCIL REPORTS
15. EXECUTIVE SESSION
To review and evaluate, pursuant to standards, criteria and
policy directives adopted by the governing body, the
employment - related performance of the chief executive
officer of any public body, a public officer, employee or
staff member unless the person whose performance is being
reviewed and evaluated requests an open hearing pursuant
to ORS 192.660 (2) (i).
16. ADJOURNMENT
November 8, 2010 Council Agenda Page iii
r,
CITY OF WOODBURN
Economic and Development Services
C�t��BCJR Planning Division
N
fr:rperare:� r6V
MEMORANDUM
270 Montgomery Street Woodburn, Oregon 97071 Phone (503) 982 -5246 Fax (503) 982 -5244
Date: November 8, 2010
To: Honorable Mayor Figley, and City Council
From: James N.P. Hendryx, Director of Economic & Development Services
Subject: Additional Appointments to the 99E Corridor Citizen Advisory
Committee
The City and the Oregon Department of Transportation (ODOT) signed an agreement to
develop a Highway 99E Corridor Plan to guide future development, access, and
improvements along Highway 99E. The Mayor, with Council's concurrence, appointed
Bob May to the CAC. Mr. May has since resigned, and it is recommended that
Christina Williamson (Purdy's Car Wash) be appointed to the CAC.
Additionally, Sam Brentano, Marion County Board of Commissioners, is recommended
to serve on the CAC.
COUNCIL MEETING MINUTES
October 25, 2010
0:00
0:01
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, OCTOBER 25, 2010.
CONVENED The meeting convened at 7:00 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley
Councilor Cox
Councilor Lonergan
Councilor McCallum
Councilor Morris
Councilor Pugh
Councilor Schmidt
PRESENTATIONS ®®
a
Proposed Changes of Sign Regulations — Jim Hendryx, Economic and
Community Development Director, gave a presentation on the history of the sign
ordinance and efforts to develop proposed revisions through the Sign Focus
Committee. A public hearing on the proposed revisions to the sign ordinance is
scheduled for November 8° 2010. He also gave an overview of current and
A. Chamber of Commerce — Don Judson, Executive Director of the Woodburn Area
Chamber of Commerce expressed his appreciation for the efforts to revise the sign
code in to a more understandable and useful code. He also expressed support for the
Urban Renewal Grant and Loan Program. He also reminded Council that the Crystal
Apple awards are upcoming.
B. Woodburn School District — David Bautista, Superintendent of the Woodburn School
District discussed the partnership between the alternative high school and Chemeketa
Community College.
Page 1 - Council Meeting Minutes, October 25, 2010
2
COUNCIL MEETING MINUTES
October 25, 2010
1:44 CONSENT AGENDA
A. approve the Woodburn City Council minutes of October 11, 2010,
B. approve the Woodburn City Council Executive Session minutes of October 11, 2010,
C. accept the Woodburn Planning Commission minutes of September 23, 2010,
D. accept the Woodburn Recreation and Parks Board minutes of October 12, 2010,
E. accept the Woodburn Public Library Board minutes of October 13, 2010,
F. receive the Update on the Oregon Main Street program; and
G. recommend that the OLCC approve an application for Mango's Lounge.
Cox/McCallum... adopt the remainder of the Consent Agenda. The motion passed
1:45
SERVICES TO NEW WORLD SYSTEMS CORPORATION AND ADOPTING
FINDINGS.
At the request of the City Administrator, this item was postponed to a future meeting.
1:46 AWARD OF CONSTRUCTION CONTRACT FOR WATER SUPPLY
DISINFECTION EQUIPMENT INSTALLATION
Cox /Pugh... City Council, acting as the Local Contract Review Board, award a
construction contract for the Water Supply Disinfection Equipment Installation to
Schneider Equipment Inc. in the amount of $409,500. The motion passed unanimously.
1:46 PLANNING COMMISSION APPROVAL OF TORAN MEADOWS
SUBDIVISION, SUB 2010 -02 AND EXCP 2010 -05
Council declined to call this item up for review.
1:47 CITY ADMINISTRATOR'S REPORT
Councilor McCallum congratulated staff on the completion of the crosswalk at Salud
on Highway 214. He also commented on the Centennial park opening last week and
congratulated staff on the successful completion of the project.
Mayor Figley also commented on the Centennial Park opening.
1:53 ADJOURNMENT
Pugh /Cox... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:00 p.m.
Page 2 - Council Meeting Minutes, October 25, 2010
9
CONTRACT FOR SOFTWARE UPGRADE AND IMPLEMENTATION
COUNCIL MEETING MINUTES
October 25, 2010
KATHRYN FIGLEY, MAYOR
ATTEST
Page 3 - Council Meeting Minutes, October 25, 2010
11/3/2010 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
JANUARY THRU OCTOBER 2010
CHARGE DESCRIPTION
Total
Jan
Feb
Mar
Apr
May
Ju
Jul
ug
ep
Oct
AGGRAVATED ASSAULT
15
1
1
2
0
1
2
0
3
3
2
ANIMAL CRUELTY
1
0
1
0
0
0
0
0
0
0
0
ANIMAL ORDINANCES
20
0
3
2
0
3
4
2
2
2
2
ARSON
12
0
2
2
1
6
1
0
0
0
0
ASSAULT SIMPLE
110
9
12
11
5
15
14
5
11
15
13
BOMB THREAT
1
0
0
0
0
0
0
0
1
0
0
BURGLARY - BUSINESS
28
3
5
8
4
1
6
0
0
0
1
BURGLARY - OTHER STRUCTURE
23
5
2
3
5
1
2
1
2
1
1
BURGLARY - RESIDENCE
61
12
7
9
3
5
5
3
6
9
2
CHILD NEGLECT
8
0
0
2
1
1
0
1
1
1
1
CITY ORDINANCE
2
0
0
0
0
0
1
0
0
0
1
COMPUTER CRIME
1
0
0
0
0
0
0
0
0
0
1
CRIME DAMAGE -NO VANDALISM OR ARSON
148
33
19
26
12
12
12
6
7
15
6
CRIMINAL MISTREATMENT
3
0
0
0
2
0
1
0
0
0
0
CURFEW
3
1
0
0
1
1
0
0
0
0
0
CUSTODY - DETOX
6
0
1
0
0
0
2
3
0
0
0
CUSTODY - MENTAL
28
7
3
4
2
1
3
4
2
1
1
DISORDERLY CONDUCT
37
5
5
2
3
7
6
3
5
1
0
DRIVING UNDER INFLUENCE
70
2
2
7
5
10
6
9
9
13
7
DRUG LAW VIOLATIONS
82
4
7
6
14
8
9
6
10
6
12
DWS /REVOKED - FELONY
1
1
0
0
0
0
0
0
0
0
0
DWS /REVOKED - MISDEMEANOR
23
2
2
4
1
5
3
2
1
1
2
ELUDE
13
0
1
2
1
3
0
0
2
3
1
EMBEZZLEMENT
3
1
0
0
0
1
0
0
1
0
0
ESCAPE FROM YOUR CUSTODY
1
0
1
0
0
0
0
0
0
0
0
EXTORTION /BLACKMAIL
1
0
0
0
0
0
0
0
1
0
0
FAIL TO DISPLAY OPERATORS LICENSE
10
0
0
0
2
1
2
4
0
1
0
FAILURE TO REGISTER AS SEX OFFENDER
1
0
0
0
0
1
0
0
0
0
0
FAMILY -OTHER
1
1
0
0
0
0
0
0
0
0
0
FORCIBLE RAPE
4
0
1
0
0
1
0
0
0
2
0
FORGERY /COUNTERFEITING
42
5
2
8
5
5
1
5
6
3
2
FRAUD - BY DECEPTION /FALSE PRETENSES
9
2
0
0
0
1
0
1
2
1
2
FRAUD - CREDIT CARD /AUTOMATIC TELLER MACHINE
27
7
1
2
3
3
2
2
4
0
3
FRAUD - IMPERSONATION
9
0
0
1
1
3
1
0
2
1
0
FRAUD - NO ACCOUNT - CHECK
1
0
0
0
0
0
0
0
1
0
0
FRAUD - OF SERVICES /FALSE PRETENSES
3
0
1
0
0
1
0
0
0
1
0
FRAUD - WIRE
1
0
0
0
0
0
0
0
0
1
0
FRAUD -OTHER
1
0
0
0
0
0
0
0
1
0
0
FUGITIVE ARREST FOR ANOTHER AGENCY
146
16
19
13
9
15
13
14
21
14
12
FURNISHING
6
3
0
0
1
0
1
1
0
0
0
GARBAGE LITTERING
8
0
0
2
2
0
0
2
0
2
0
HIT AND RUN FELONY
4
0
0
0
2
0
0
0
1
0
1
HIT AND RUN - MISDEMEANOR
117
11
9
13
9
11
10
15
17
17
5
IDENTITY THEFT
19
1
1
3
2
3
2
1
4
2
0
INTIMIDATION /OTHER CRIMINAL THREAT
37
7
4
2
3
7
1
5
5
2
1
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE
5
0
1
0
1
0
1
2
0
0
0
LICENSING ORDINANCES
2
0
0
1
0
1
0
0
0
0
0
MINOR IN POSSESSION
24
3
2
0
6
2
4
2
4
1
0
MINOR IN POSSESSION - TOBACCO
1
0
0
0
0
0
0
1
0
0
0
MISCELLANEOUS
73
10
6
6
7
13
7
6
3
9
6
MOTOR VEHICLE THEFT
58
11
6
5
3
6
11
1
5
7
3
OTHER
50
5
5
6
6
2
2
6
6
8
4
PROPERTY - FOUND LOST MISLAID
46
9
2
6
2
3
12
2
4
3
3
PROPERTY RECOVER FOR OTHER AGENCY
4
0
0
0
0
0
0
1
0
1
2
PROSTITUTION - ENGAGE IN
1
0
0
0
0
0
0
0
0
0
1
PUBLIC HEALTH AND SAFETY ORDINANCES
1
0
0
0
0
0
0
1
0
0
0
RECKLESS DRIVING
'@
0
0
1
3
3
(
1
1
2
Page 1 of 2
11/3/2010 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
JANUARY THRU OCTOBER 2010
2009 Total 2,944 276 297 289 309 283 261 313 299 298 319
2008 Total 3,364 323 362 299 294 362 349 342 400 353 280
1n
N 2000
z
w
LL 1500
0
1000
500
Offenses / Year
Total
an
Feb
Mar
Apr
May
Jun
Jul
ug
Sep
Oct
RESTRAINING ORDER VIOLATION
5
0
0
1
1
0
0
1
1
0
1
ROBBERY - BUSINESS
3
0
1
1
1
0
0
0
0
0
0
ROBBERY - HIGHWAY
1
0
0
0
1
0
0
0
0
0
0
ROBBERY - OTHER
5
1
0
0
0
1
0
0
1
1
1
RUNAWAY
32
1
2
5
3
2
4
2
1
3
9
SEX CRIME - CONTRIBUTE TO SEX DELINQUENCY
6
0
0
1
2
0
0
1
1
1
0
SEX CRIME - EXPOSER
1
0
0
1
0
0
0
0
0
0
0
SEX CRIME - FORCIBLE SODOMY
2
0
0
0
0
1
0
1
0
0
0
SEX CRIME - MOLEST (PHYSICAL)
17
5
6
1
1
2
0
0
2
0
0
SEX CRIME - NON FORCE SODOMY
1
0
0
0
1
0
0
0
0
0
0
SEX CRIME - NON -FORCE RAPE
3
0
0
1
0
0
0
1
0
1
0
SEX CRIME - OTHER
1
0
0
0
0
0
0
0
1
0
0
SEX CRIME - PORNOGRAPHY /OBSCENE MATERIAL
2
0
1
0
0
0
0
0
0
0
1
STALKER
3
0
0
1
0
0
1
0
0
0
1
STOLEN PROPERTY - RECEIVING,BUYING,POSSESSING
4
0
0
0
0
1
2
0
0
0
1
SUICIDE
4
1
2
0
0
0
0
0
0
0
1
HEFT - BICYCLE
16
1
1
0
1
2
3
2
4
2
0
HEFT - BUILDING
18
2
3
6
2
1
1
3
0
0
0
HEFT - COIN OP MACHINE
6
0
0
0
0
0
2
2
2
0
0
HEFT - FROM MOTOR VEHICLE
155
44
20
28
15
12
7
4
6
10
9
HEFT - MOTOR VEHICLE PARTS /ACCESSORIES
29
13
6
1
1
0
1
1
1
2
3
HEFT - OTHER
94
9
7
12
5
10
8
17
9
13
4
HEFT - PICKPOCKET
3
1
0
0
0
0
1
0
1
0
0
HEFT - PURSE SNATCH
3
1
0
0
0
0
1
1
0
0
0
HEFT - SHOPLIFT
73
7
5
14
8
8
9
6
6
8
2
TRAFFIC ORDINANCES
1
0
0
0
0
0
0
0
0
0
1
TRAFFIC VIOLATIONS
136
11
8
15
11
18
12
18
19
15
9
TRESPASS
42
5
6
6
5
6
5
4
1
3
1
UNAUTHORIZED ENTRY INTO MOTOR VEHICLE
25
6
1
3
5
2
3
2
2
1
0
VANDALISM
249
31
18
26
23
47
33
11
15
21
24
VEHICLE RECOVERD FOR OTHER AGENCY
12
3
0
0
2
1
3
0
2
1
0
ARRANT ARREST FOR OUR AGENCY
38
0
0
0
7
6
11
3
4
3
4
WEAPON - CARRY CONCEALED
11
0
2
1
1
2
1
1
1
1
1
WEAPON - EX FELON IN POSSESSION
1
0
1
0
0
0
0
0
0
0
0
WEAPON - POSSESS ILLEGAL
3
2
0
0
0
0
0
1
0
0
0
Total
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
2010 Total
2,429
321
224
283
223
285
255
200
231
234
173
2009 Total 2,944 276 297 289 309 283 261 313 299 298 319
2008 Total 3,364 323 362 299 294 362 349 342 400 353 280
1n
N 2000
z
w
LL 1500
0
1000
500
Offenses / Year
2008 2009 2010
YEAR
N
Page 2 of 2
3,364 1—i
2,944
2,429
2008 2009 2010
YEAR
N
Page 2 of 2
11/3/2010 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
JANUARY THRU OCTOBER 2010
CHARGE DESCRIPTION
Total
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
AGGRAVATED ASSAULT
13
0
1
1
0
2
1
1
3
1
3
ANIMAL ORDINANCES
16
0
3
2
0
2
4
3
0
2
0
ARSON
1
0
1
0
0
0
0
0
0
0
0
ASSAULT SIMPLE
115
8
19
11
7
12
14
6
10
15
13
BURGLARY - BUSINESS
1
0
0
0
0
0
1
0
0
0
0
BURGLARY - OTHER STRUCTURE
4
2
0
1
0
0
0
0
1
0
0
BURGLARY - RESIDENCE
13
2
2
6
0
0
1
0
2
0
0
CHILD NEGLECT
22
12
0
3
0
3
0
0
2
1
1
CITY ORDINANCE
2
0
0
0
0
0
0
1
0
0
1
COMPUTER CRIME
1
0
0
0
0
0
0
0
0
0
1
CRIME DAMAGE -NO VANDALISM OR ARSON
10
4
3
0
0
1
1
0
0
1
0
CRIMINAL MISTREATMENT
2
0
0
0
1
0
1
0
0
0
0
CURFEW
7
2
0
0
1
4
0
0
0
0
0
CUSTODY - DETOX
6
0
1
0
0
0
2
3
0
0
0
CUSTODY - MENTAL
28
7
3
4
2
1
3
4
2
1
1
DISORDERLY CONDUCT
47
3
12
4
4
8
9
2
4
1
0
DRIVING UNDER INFLUENCE
70
2
2
7
5
10
6
9
9
13
7
DRUG LAW VIOLATIONS
111
6
7
8
12
19
10
7
8
17
17
DRUG PARAPHERNALIA
1
1
0
0
0
0
0
0
0
0
0
DWS /REVOKED - FELONY
1
1
0
0
0
0
0
0
0
0
0
DWS /REVOKED- MISDEMEANOR
22
2
2
4
1
5
3
2
1
1
1
ELUDE
10
0
1
1
1
2
0
0
1
3
1
EMBEZZLEMENT
2
0
0
0
0
0
0
0
1
0
1
ESCAPE FROM YOUR CUSTODY
1
0
1
0
0
0
0
0
0
0
0
FAIL TO DISPLAY OPERATORS LICENSE
10
0
0
0
2
1
2
4
0
1
0
FAILURE TO REGISTER AS SEX OFFENDER
1
0
0
0
0
1
0
0
0
0
0
FAMILY -OTHER
11
10
0
0
0
0
0
0
0
0
1
FORGERY /COUNTERFEITING
15
1
1
3
0
0
1
2
3
2
2
FRAUD -ACCOUNT CLOSED CHECK
1
0
0
0
0
0
0
0
1
0
0
FRAUD - BY DECEPTION /FALSE PRETENSES
1
0
0
0
0
0
0
1
0
0
0
FRAUD - CREDIT CARD /AUTOMATIC TELLER MACHINE
2
1
0
1
0
0
0
0
0
0
0
FRAUD - IMPERSONATION
3
0
1
0
0
1
0
0
0
1
0
FRAUD - OF SERVICES /FALSE PRETENSES
1
0
0
0
0
1
0
0
0
0
0
FRAUD -OTHER
1
0
0
0
0
0
0
0
1
0
0
FUGITIVE ARREST FOR ANOTHER AGENCY
156
19
18
12
9
16
13
17
20
20
12
FURNISHING
5
3
0
0
0
0
1
1
0
0
0
GARBAGE LITTERING
8
0
0
2
3
0
0
2
0
1
0
HIT AND RUN - MISDEMEANOR
11
1
0
1
2
0
0
3
2
2
0
IDENTITY THEFT
4
1
0
1
0
0
0
0
1
1
0
INTIMIDATION /OTHER CRIMINAL THREAT
26
4
6
1
2
3
2
2
2
1
3
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE
4
0
0
0
1
0
1
2
0
0
0
LICENSING ORDINANCES
1
0
0
1
0
0
0
0
0
0
0
MINOR IN POSSESSION
38
5
2
0
13
2
4
5
6
1
0
MINOR IN POSSESSION - TOBACCO
1
0
0
0
0
0
0
1
0
0
0
MOTOR VEHICLE THEFT
5
0
0
0
1
1
0
0
1
2
0
OTHER
45
5
3
4
7
1
2
7
3
9
4
PROSTITUTION - ENGAGE IN
2
0
0
0
0
0
0
0
0
0
2
PUBLIC HEALTH AND SAFETY ORDINANCES
1
0
0
1
0
0
0
0
0
0
0
RECKLESS DRIVING
12
0
0
2
3
3
0
1
1
1
1
RESTRAINING ORDER VIOLATION
6
0
1
1
0
0
1
1
1
0
1
ROBBERY - BUSINESS
2
0
1
0
1
0
0
0
0
0
0
ROBBERY - HIGHWAY
1
0
0
0
1
o
0
0
0
0
0
ROBBERY -OTHER
2
1
0
0
0
0
0
0
0
1
0
Page 1 of 2
11/3/2010 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
JANUARY THRU OCTOBER 2010
2009 Total 1,740 136 199 166 170 167 192 171 176 202 161
2008 Total 1,852 197 206 162 172 185 150 192 252 208 128
Arrests / Year
2000
1600
1200
r
a 800
400
0
Page 2 of 2
1,85 ,740
247
2008 2009 2010
Year
L."I
Total
an
Feb
Mar
pr
May
Jun
Jul
Aug
Sep
Oct
RUNAWAY
10
0
1
1
1
0
0
1
0
2
4
EX CRIME - CONTRIBUTE TO SEX DELINQUENCY
1
0
0
0
1
0
0
0
0
0
0
EX CRIME - FORCIBLE SODOMY
1
0
0
0
0
0
0
0
0
1
0
EX CRIME - MOLEST (PHYSICAL)
7
3
2
0
1
0
0
0
0
1
0
EX CRIME - NON FORCE SODOMY
1
0
0
0
1
0
0
0
0
0
0
EX CRIME - NON -FORCE RAPE
1
0
0
0
0
0
0
1
0
0
0
EX CRIME - PORNOGRAPHY /OBSCENE MATERIAL
1
0
1
0
0
0
0
0
0
0
0
EX CRIME - SEXUAL ASSAULT WITH AN O
1
0
0
0
0
0
0
0
0
1
0
TALKER
2
0
0
0
0
0
1
0
0
0
1
STOLEN PROPERTY - RECEIVING,BUYING,POSSESSING
6
0
1
0
0
1
2
0
1
0
1
SUICIDE
1
0
0
0
0
0
0
0
0
0
1
HEFT - BICYCLE
1
0
0
0
0
0
1
0
0
0
0
HEFT - BUILDING
8
2
2
4
0
0
0
0
0
0
0
HEFT -FROM MOTOR VEHICLE
7
3
0
0
2
0
2
0
0
0
0
HEFT - MOTOR VEHICLE PARTS /ACCESSORIES
1
0
0
0
0
0
0
0
1
0
0
HEFT - OTHER
12
2
3
3
1
1
0
1
0
1
0
HEFT - PURSE SNATCH
1
1
0
0
0
0
0
0
0
0
0
HEFT - SHOPLIFT
55
10
4
8
5
6
11
3
4
3
1
TRAFFIC VIOLATIONS
131
10
8
17
11
18
13
14
17
14
9
TRESPASS
33
3
5
4
5
5
5
3
0
2
1
UNAUTHORIZED ENTRY INTO MOTOR VEHICLE
6
3
0
0
0
0
2
1
0
0
0
VANDALISM
23
1
5
0
4
0
2
0
0
6
5
ARRANT ARREST FOR OUR AGENCY
40
0
0
1
6
6
12
3
5
2
5
EAPON - CARRY CONCEALED
12
0
2
2
1
2
1
1
1
1
1
EAPON - EX FELON IN POSSESSION
1
0
1
0
0
0
0
0
0
0
0
EAPON - POSSESS ILLEGAL
2
1
OF-0
1
0
0
0
0
0
0
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
2010 Total
1,247
142
126
122
119
138
135
115
115
133
102
2009 Total 1,740 136 199 166 170 167 192 171 176 202 161
2008 Total 1,852 197 206 162 172 185 150 192 252 208 128
Arrests / Year
2000
1600
1200
r
a 800
400
0
Page 2 of 2
1,85 ,740
247
2008 2009 2010
Year
L."I
W UU UB �UJI N
AY4^4� Wff'%
November 8, 2010
TO: Honorable Mayor and City Council through City Administrator
FROM: Scott Russell, Chief of Police
SUBJECT: Liquor License Application - Off Premises Sales
RECOMMENDATION
The Woodburn City Council recommends that the OLCC approve an Off -
Premises Sales Liquor License Application.
BACKGROUND
Applicant: Guru Nanak LLC
398 North Pacific Hwy.
Woodburn, Oregon 97071
503 - 982 -4552 (Wk)
Business: Woodburn Market
398 North Pacific Hwy.
Woodburn, Oregon 97071
503 - 982 -4552 (Wk)
Owner(s): Jatinder Pal Singh
829 Century Dr. NE
Albany, Oregon 97322
503 - 508 -5492 (H m )
Gurpreet Singh
829 Century Dr. NE
Albany, Oregon 97322
317- 966 -4566 (H m)
License Type: Off - Premises Sales
Agenda Item Review: City Administrator _x_
City Attorney _x_ Finance _x_
9
Honorable Mayor and City Council
November 8, 2010
Page 2
DISCUSSION
On October 21, 2010 the Woodburn Police Department received an application
requesting approval for the Off - Premises Sales of alcohol for the Woodburn Market
located at 398 North Pacific Hwy, Woodburn, Oregon. This business was formerly
known as the U.S. Market. The above mentioned applicants are applying for this
license through the Oregon Liquor Control Commission.
The business will be open daily, Sunday through Thursday, from 6:00 a.m. to 12:00 a.m.
and Friday and Saturday, from 6:00 a.m. to 1:00 a.m. This business is a grocery store
that will service grocery items to include alcoholic and non - alcoholic beverages for
off - premises consumption. These alcoholic beverages are beer, wine and hard cider.
No live /D.J. music or other entertainment will occur on the premises.
The Woodburn Police Department has received no communication from the public or
surrounding businesses in support of, or against this location.
FINANCIAL IMPACT:
There is no financial impact.
10
?� d Joe =;
OREGON LIQUOR CONTROL COMMISSION '° 3
LIQUOR LICENSE APPLICATION
LICENSE TYPES
❑ Full On- Premises Sales ($402.60/yr)
❑ Commercial Establishment
❑ Caterer
❑ Passenger Carrier
❑ Other Public Location
❑ Private Club
❑ Limited On- Premises Sales ($202.60 /yr)
Off- Premises Sales ($100 /yr)
❑ with Fuel Pumps
❑ Brewery Public House ($252.60)
❑ Winery ($250 /yr)
❑ Other:
ACTIONS
❑ Change Ownership
New Outlet
❑ Greater Privilege
❑ Additional Privilege
❑ Other
12^
90 -DAY AUTHORITY
❑ Check here if you are applying for a change of ownership at a business
that has a current liquor license, or if you are applying for an Off - Premises
Sales license and are requesting a 90 -Day Temporary Authority
APPLYING AS:
❑Limited ❑ Corporation +Limited Liability ❑ Individuals
Partnership Company
CITY AND COUNTY USE ONLY
Date application received:
The City Council or County Commission:
(name of city or county)
recommends that this license be:
❑ Granted ❑ Denied
By:
(signature)
Name:
(date)
Title:
OLCC USE ONLY
Application Rec'd by:
Date: O (�
90 -day authority: Xf Yes ❑ No
1. Entity or Individuals applying for the license: [See SECTION 1 of the Guide]
O �2
2. Trade Name (dba): r v r/V—r 160.—
3. Business Location: 39 o Ai o r � � P4 G► �� L � `^�
`1 Wa'X�t , rr�
/ �v�✓ .
C9 Q- "c 4 1 a 1 (
(number, street, rural route)
(city) (county)
(state)
(ZIP code)
4. Business Mailing Address: 3'i% Na X 4. Q4c; ��L
w t ( WdWtbK�
, O C
I - 10-1(
(PO box, number, street, rural route)
(city)
(state)
(ZIP code)
5. Business Numbers: z, 6
(phone) (fax)
6. Is the business at this location currently licensed by OLCC? ❑Yes
7. If yes to whom: Type of License:
8. Former Business Na
9. Will you have a manager? ❑Yes r Name:
(manager must fill out an Individual History ( form)
10. What is the local governing body where your business is located? Z t7e�`sr�` ( ,, )1_)3% 61 - L)
(nameW city or county)
11. Contact person for this application: G�rQI`�c.IC sink 11 1 0/ 4,6 -- C - 46
(name) (phone number(s))
A 7 Gc/n4urrl 0f tie 4PV 816 ot. S7 3ZZ
(address)
(fax number)
�
IO NVAISK)N
I understand that if my answers are not true and complete, the OLCC may deny
Applicant(s) Signature(s) and Date:
tT tlI i/i Date (
17
OCT 16aaP10
Date T S ALEM RE R; t
1- 800 - 452 -OLCC (6522) www.oregon.gov /olcc
true nAl9nm
W UU UB �UJI N
November 8, 2010
TO: Honorable Mayor and City Council through the City Administrator
FROM: Jim Hendryx, Director of Economic & Development Services
SUBJECT: LA 2010 -01, Revision of the Sign Regulations
RECOMMENDATION
Hold a public hearing and deliberate the proposed revisions.
BACKGROUND
In 2009, the Mayor and City Council appointed a focus group of citizens to
review the sign regulations in Section 3.110 of the Woodburn Development
Ordinance, and recommend improvements for consideration by the Planning
Commission and City Council. After much deliberation, the Sign Focus Group
presented its recommendations to the Planning Commission in a series of
workshops. After conducting a public hearing, the Commission unanimously
approved the text with minor revisions and forwarded the matter to the City
Council.
DISCUSSION:
an10
FINANCIAL IMPACT
This decision is anticipated to have no public sector financial impact.
ATTACHMENT
The attached staff report contains the text of the proposed revisions.
Agenda Item Review: City Administrator _x_ City Attorney _x
Finance
12
W OODBURN
1nr ^rgerarrl f8 8y
Department of Economic and
Development Services
Planning Division
270 Montgomery Street, Woodburn, Oregon 97071 • (503) 982 -5246
CITY COUNCIL STAFF REPORT
PUBLIC HEARING
Application Type
Type V Legislative Amendment
Application Number
LA 2010 -01
Project Description
Revise the City's sign regulations
Project Location
Entire City
Zoning
All zones
120 -Day Deadline
Not applicable to legislative decisions
Date of Staff Report
November 1, 2010
Date of Public Hearing
November 8, 2010
BACKGROUND
The Mayor and City Council appointed a focus group of citizens to review the sign regulations in
Section 3.110 of the Woodburn Development Ordinance, and recommended improvements for
consideration by the Planning Commission and City Council. After much deliberation, the Sign
Focus Group presented its recommendations to the Planning Commission in a series of workshops.
After conducting a public hearing, the Commission unanimously approved the text with minor
revisions and forwarded the matter to the City Council.
Highlights of proposed revisions:
Simplifies standards
— Standardizes height of freestanding signs
— Allows combined signage on larger sites
— Simplifies text language
— Replaces text with understandable tables
— Eliminates the distinction between frontages for wall signs
— Allows larger wall signs on buildings further from rights -of -way
Simplifies processes
— Eliminates Type II administrative review
H: \JaniceCl \O1 - Attorney \Council \2010 \November \November 8 \Staff Report CC -Sign Revision.doc
Page 1 of 3
13
Electronic changeable -copy signs
— Establishes standards for brightness and hold time
— Allows electronic changeable -copy signs in residential zones for non - residential uses
Non - conforming signs
— Allows minor sign modification without total conformance
Other revisions
— Housekeeping changes
— Reduces the number of exempt signs
— Eliminates content -based text language
— Establishes standards for flags
— Allows A -frame signs on sidewalks in the downtown DDC zone, subject to standards
— Establishes size limitations for fuel price signage
The proposed revisions contain both "housekeeping" amendments that reorder provisions, provide
clarity or correct clerical errors, and "substantive" amendments that change the allowable size,
height, or other characteristics of signs.
ANALYSIS AND FINDINGS OF FACT
Woodburn Comprehensive Plan
Findings The Comprehensive Plan is a policy document that establishes the overall land use policy
of the City. The policies and goals of the Comprehensive Plan are made specific and are
implemented through subsidiary plans and ordinances, such as the Woodburn Development
Ordinance. The specific provisions of the Development Ordinance must flow from and be
consistent with the Comprehensive Plan — which itself must be consistent with statewide planning
goals. The Woodburn Comprehensive Plan was originally adopted in 1978 and has been amended 8
times since then — most recently in 2005 — and has been acknowledged by the State of Oregon to be
consistent with statewide planning goals. The Comprehensive Plan states on page 9:
"The City has had a sign ordinance since 1973. It has been successful in controlling
proliferation of signs, mostly along main arterials. The sign ordinance was revised in
2004. The Sign Ordinance implements goals relating to public health, safety and
welfare, basically for transportation safety and aesthetic goals. This type of ordinance
should be continued."
Conclusion The proposed revision is consistent with the Comprehensive Plan. The proposed
expansion implements the policies articulated for the sign ordinance.
Woodburn Development Ordinance
Findings Legislative amendments are Type V legislative decisions. The Development Ordinance
addresses Type V decisions in Section 4.101.06.E, Decision Making Procedures. The Planning
Commission holds an initial public hearing on the proposal and makes a recommendation to the
City Council. The City Council then holds a de novo public hearing and makes the City's final
H: \JaniceCl \O1 - Attorney \Council \2010 \November \November 8 \Staff Report CC -Sign Revision.doc
Page 2 of 3
14
decision. In the present case, the Planning Commission held its public hearing on September 23,
2010 and continued deliberations at its meeting of October 14, 2010.
Conclusions The proposed amendment to the sign regulations is a Type V legislative decision. The
decision -maker is the City Council.
Findings The Oregon Department of Land Conservation and Development was sent a Notice of
Proposed Amendment, as required by statute. A Notice of Public Hearing was sent to every owner
of property within the City limits (over 5,800 owners), pursuant to State Ballot Measure 56. Notice
was published in the Woodburn Independent. A Notice of Public Hearing was sent to every holder
of a current City business license (over 1,000 licensees.) Staff fielded over 200 phone calls and
visits from citizens requesting clarification or information.
Conclusion The public hearing has been publicized in accordance with State statute and the
provisions of the Woodburn Development Ordinance.
CONCLUSION
The proposed amendment is consistent with the Woodburn Comprehensive Plan and the Woodburn
Development Ordinance.
LIST OF ATTACHMENTS
Attachment A presents the substantive changes in a "markup" format that shows deletions and
additions. Attachment B is a "clean" version that is easier to read, but does not indicate which
provisions have been changed. Marking up the numerous housekeeping amendments as well as the
substantive amendments results in a document that is difficult to read. In order to simplify the
presentation and concentrate on the substantive changes, the housekeeping amendments are not
marked up. This follows the practice and recommendation of the Sign Focus Group.
A. WDO 3.110 Proposed Sign Changes (edited version)
B. WDO 3.110 Proposed Sign Changes (unedited version)
C. Planning Commission Minutes:
• June 24, 2010 workshop
• May 13, 2010 workshop
• May 27, 2010 workshop
• September 23, 2010 public hearing
• October 14, 2010 public hearing
H: \JaniceCl \O1 - Attorney \Council \2010 \November \November 8 \Staff Report CC -Sign Revision.doc
Page 3 of 3
15
Strike — Deleted text
Bold /Underline — Proposed new text
3.110 Signs
Attachment "A"
[Section 3.110 (Signs) added by Ordinance No. 2359, §1, passed March 22, 2004.]
3.110.01
Purpose
3.110.02
Applicability
3.110.03
Computation of Sign Area
3.110.04
Definitions
3.110.05
Sign Permit Required
3.110.06
General Requirements
3.110.07
Signs Exempt From Permit Requirements
3.110.08
Prohibited Signs
3.110.09
Temporary Signs
3.110.10
Permanent Sign Allowances
3.110.11
Nonconforming Signs
3.110.12
Electronic Changing Image Signs
3.110.01 Purpose
A. These regulations balanee the need to pr-ateet the publie safky and welfare, the need
eaffiffieniea and .,d . To the maximum extent permitted by the U.S. and
Oregon Constitutions, the purpose of these regulations is to preserve and improve the
appearance of the City and to eliminate hazards to pedestrians and motorists brought
about by distracting sign displays. The regulations for signs have the following specific
obj ectives:
1. To ensure that signs are designed, constructed, installed and maintained according to
minimum standards to safeguard life, health, property and public welfare;
2. To allow and promote positive conditions for sign communication while at the same
time avoiding nuisances to nearby properties;
3. To reflect and support the desired character and development patterns of the various
zones, and overlay zones and plan d st s and promote an attractive environment;
4. To allow for adequate and effective signs in commercial and industrial zones while
preventing signs from dominating the appearance of the area;
5. To improve pedestrian and traffic safety; and
6. To ensure that the constitutionally guaranteed right of free speech is protected.
B. The regulations allow for a variety of sign types and sizes for a site. The provisions do not
ensure or provide for every property or business owner's desired level of visibility for the
signs. The sign standards are intended to allow signs to have adequate visibility from streets
and rights -of -way that abut a site, but not necessarily to streets and rights -of -way farther
away.
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16
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Bold /Underline — Proposed new text
3.110.02 Applicability
Attachment "A"
These regulations apply to signs located within the City. The application of these
regulations in no way limits the power of the City to enact other ordinances related to
signs.
O N M Z at,
I'
3.110.03 Computation of Sign Area
A. The area of freestanding signs and wall signs with one or more cabinets is the area of
the display surface.
B. The area of wall signs composed of individual elements, including but not limited to
channel letters or painted letters or images, is the area of three rectangles around and
enclosing the entire message or image.
C. Sign area is ealettla+ed by dr-awing tie mer-e than three r-eetangles ar-etind and enelesin
sign display stir-faee message, and th . — the area E)f the r-eetangles.
.:,
E. Sign area shall include only one side of a two -sided sign, regardless of the presence of
sign copy on both sides. Where a sign is of a three dimensional, round or irregular
solid shape, the largest cross section shall be used in a horizontal proiection for the
purpose of determining sign area.
F. Sign area shall not include embellishments such as pole covers, decorative roofing,
foundation or supports provided there are no words, symbols or logos on such
embellishments.
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17
3.110.03 Computation of Sign Area
A. The area of freestanding signs and wall signs with one or more cabinets is the area of
the display surface.
B. The area of wall signs composed of individual elements, including but not limited to
channel letters or painted letters or images, is the area of three rectangles around and
enclosing the entire message or image.
C. Sign area is ealettla+ed by dr-awing tie mer-e than three r-eetangles ar-etind and enelesin
sign display stir-faee message, and th . — the area E)f the r-eetangles.
.:,
E. Sign area shall include only one side of a two -sided sign, regardless of the presence of
sign copy on both sides. Where a sign is of a three dimensional, round or irregular
solid shape, the largest cross section shall be used in a horizontal proiection for the
purpose of determining sign area.
F. Sign area shall not include embellishments such as pole covers, decorative roofing,
foundation or supports provided there are no words, symbols or logos on such
embellishments.
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Attachment "A"
Figure 3.110.03A: Three rectangles enclose the message or image
Figure 3.110.03B: Three rectangles enclose the message or image
3.110.04 Definitions
Words used in the WDO have their normal dictionary meaning unless they are specifically
de fined by the WDO.
Awning: A shelter projecting from, and supported by, the exterior wall of a building on a
supporting framework. The awning may be constructed of rigid or non -rigid materials.
Bench: A seat located upon or adjacent to public property for the use of a combination of
passersby or persons awaiting transportation.
Building Code: The most current edition of the Oregon State Structural Specialty Code
rwww�w
Canopy: A permanent unenclosed roof structure for the purpose of providing shelter to
patrons in automobiles.
Complex: Any group of two or more buildings, or individual businesses within a single
building, provided at least two of the businesses have separate exterior entrances, on a site
that is planned and developed to function as a unit and which has common on -site parking,
circulation and access. A complex may consist of multiple lots or parcels that may or may
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18
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Bold /Underline — Proposed new text
not be under common ownership.
Attachment "A"
Display Surface: The area made available by the sign for the purpose of
displaying a message or image The display surface includes the area of the message or
image and the background.
Facade. The exterior face or wall of a building.
Fluorescent (color): Strikingly bright, vivid, or glowing.
Glare: Illumination of a sign that either directly, or indirectly from reflection, causes
illumination on other properties or right -of -way in excess of a measurement of 0.5 foot
candles of light measured at the property line.
Height: Height is measured from the lowest point of the grade below the sign (excluding
artificial berm) to the topmost point of the sign.
Marquee: A permanent roofed structure attached to and supported by a building, and
projecting out from a building wall, or over public access, but not including a canopy or
awning.
Premises: The land and buildings contained within the boundaries of a single- tenant site or
complex.
Sign: Materials placed or constructed, or light projected, that (1) conveys a message or
image of and 2 is used to inform or attract the attention of the public. Some examples of
signs are materials or lights meeting 4+e this definition of the p - °, iag seate ee and .,,hie
are commonly referred to as signs, placards, A -bes frame signs posters, billboards,
murals, diagrams, banners, flags, or projected slides, images or holograms. The scope of the
term "sign" does not depend on the content of the message or image conveyed. Specific
definitions for signs regulated in Section 3.110 include the following:
A -Frame Sign: A double -faced temporary sign constructed with an A- shaped frame,
composed of two sign boards attached at the top and separate at the bottom, not
permanently attached to the ground, but secured to the ground or sufficiently weighted
to prevent the sign from being blown from its location or easily moved.
Awning Sign: A sign attached to or incorporated into an awning.
Balloon: An inflatable device less than 36 inches in diamete greatest dimension and
anchored by some means to a structure or the ground.
Banner Sign: A sign made of fabric or other non -rigid material with no enclosing
framework.
Bench Sign: A sign on an outdoor bench.
Blimp: An inflatable device 36 inches or greater in diamete greatest dimension and
anchored by some means to a structure or the ground.
Changing Image Sign: Any si gn, displa � devie o „ t h e - f whieh is desi a
any pai4 of the sign E)r- that displays any ai4ifieial light whieh is not maintai
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Attachment "A"
streamers r-atating and r-evelving signs, r-eader-baar-d signs, flashing signs, and wind dr-i'ven signs
ineltiding flags, pennants, and A sign designed to accommodate routine
changes of copy, images, or patterns of lights. Such signs include, but are not
limited to, electronic signs incorporating LED, LCD, plasma, or proiected light
displays, and mechanical or manual changeable COPY signs.
Drive - Through Sign. A sign located adiacent to the driveway leading to a drive -
through window and not legible from the Public right -of -way. Such signs typically
disPlaY menus or other information to drive - through customers.
Externally Illuminated Sign: A sign where the light source is separate from the sign
and is directed so as to shine on the exterior of the sign.
Flag: A sign made of fabric or other similar non -rigid material supported or anchored
along only one edge or supported or anchored at only two corners.
Flashing Sign: A sign incorporating intermittent electrical impulses to a source of
illumination or revolving in a manner which creates the illusion of flashing, or which
changes colors or intensity of illumination at intervals of r ^r° than onee i n a-,7 tin
more frequently than specified in Section 3.110.12.A.
Freestanding Sign: A sign wholly supported by a sign structure in the ground �
. Freestanding signs include, but are not limited to,
monument signs, pole si g ns, A -frame si and lawn si
Illuminated Sign: A sign that incorporates light- emitting elements on or within the
sign, or that is lit by external light sources directed at the sign.
Internally Illuminated Sign: A sign where the light source is contained within the sign
and is directed so as to shine on the interior of the sign.
Lawn Sign: A temporary freestanding sign, made of weather - resistant lightweight
materials that is supported by a frame, pole, or other support
structure placed directly in the ground without foundation or other anchor.
Monument Sign: A defile freestanding sign that is placed on a solid base that
extends a minimum of one foot above the ground and extends at least 75 percent of the
length and width of the sign. The aboveground portion of the base is considered part of
the total allowable height of a monument sign. A monument sign less than 8 feet high
need not have a solid base.
Moving Sign: A sign, EXCEPT a flag, balloon, or pennant, in which the display
surface changes orientation or position. Moving signs include, but are not limited
to, rotating signs, pinwheels, wind socks, and blimps.
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Nonconforming Sign: A sign lawfully established prior to the adoption of current
standards or a sign lawfully established on property annexed to the City, which does not
conform to the current sign standards.
Pennant: A lightweight plastic, fabric, or other material, whether or not containing a
message of any kind, suspended from a rope, wire, or string, usually in series, designed
to move in the wind.
Permanent Sign: Any sign other than a temporary sign.
Pole Sign: A freestanding sign which exceeds eight feet in height.
Portable Sign: A sign that is not affixed to a structure or the ground in a permanent
manner and that may be moved easily from place to place.
Projecting Sign: A sign, other than a wall sign, that proj ects from, and is supported by,
a roof or wall of a building or structure and is generally at right angles to the building.
Roof sign: Any sign erected upon or extending above or over the eave or roof of any
building or structure. A sign erected upon a roof which does not vary more than 20
degrees from vertical shall be regulated as a wall sign.
Figure 3.110.03C: Illustration of roof and wall signs
Subdivision Sign: A sign located on land in a recorded subdivision containing 4-9 four
lots or more.
Suspended Sign: A sign suspended from the underside of a canopy, awning, arcade,
marquee, or other roofed open structure and oriented to pedestrian traffic.
Temporary Sign: A sign that is not permanently affixed or attached to a building,
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structure, or the ground. Temporary signs include, but are not limited to A- frames,
banners, flags, pennants, balloons, blimps, streamers, lawn signs, and portable signs.
Unsafe sign: A sign constituting a hazard to safety or public welfare by reason of
inadequate maintenance, dilapidation, obsolescence, disaster, damage, abandonment or
inability to meet lateral and /or vertical loads as determined by the City of Woodburn
Building Official.
Wall Sign: Any sign attached to or erected against the wall of a building or structure, or
attached to or erected against a roof which does not vary more than 20 degrees from
vertical, with the exposed face of the sign in a plane parallel to the plane of the wall or
roof, and which does not project more than 18 inches from the wall or roof.
Window Sign: A sign that is placed inside a building (such as placement on a
windowsill), within six inches of a window or attached to the inside of a window.
Sign Maintenance: Normal care needed to keep a sign functional such as painting, cleaning,
oiling, and changing light bulbs. Does not include an alteration to the sign.
Sign Repair: Fixing or replacement of broken or worn parts. Replacement includes
comparable materials only. Repairs may be made with the sign in position or with the sign
removed.
Sign Structure: The structure, supports, uprights, braces, framework and display surfaces of
a sign.
Single- tenant Site: A development that is not a complex.
Structural Alteration: Modification of a sign or sign structure that affects size, shape,
height, or sign location; changes in structural materials; or replacement of electrical
components with other than comparable materials. The replacement of wood parts with
metal parts, the replacement of incandescent bulbs with light emitting diodes (LED), or the
addition of electronic elements to a non - electrified sign are examples of structural
alterations. Structural alteration does not include ordinary maintenance or repair, repainting
an existing sign surface, including changes of message or image, exchanging painted and
pasted or glued materials on painted wall signs, or exchanging display panels of a sign
through release and closing of clips or other brackets.
3.110.05 Sign Permit Required
A. A sign permit is required to erect, replace, construct, relocate, or alter a sign, unless such
sign is exempt under Section 3.110.07. To initiate consideration of a sign permit, a
complete City application, accompanying information, and a filing fee must be
submitted to the Director. The Director shall issue a sign permit if the applicant files an
appliea+ien, filing fee, and plans whiek demonstrates compliance with all provisions of
Section 3.110 and other ., p li e bl eity regulations
B. Sign maintenance, sign repair and changing of a sign display surface is allowed without
obtaining a sign permit so long as structural alterations are not made and the sign display
surface is not altered in shape or size.
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C. Sign per-mit appr-Ewal shall e�Epir-e 190 days fFE)fn the date of appr-Ewal if a building pefmi i
buildi permit is not r-equ r-e . If a building permit is required to erect the si gn, the si
permit approval shall expire at the same time the building permit expires. If a
building permit is not required to erect the sign, the sign permit approval shall expire
180 days from the date of approval unless substantial construction of the sign has
occurred.
D.
E. ,
neon tubing an the e�Eter-iar- of a building) are pr-aeessed using the pr-aeedtir-es and applieatiefl.
3.110.06 General Requirements
WIN
._
B. Location: No portion of a freestanding sign shall be located less than five feet from any
boundary property line.
C. Sign Maintenance: Signs and sign structures together with their supports, braces, guys,
anchors and electrical components must be maintained in a proper state of repair. The
Director may order the removal of any sign or sign structure that is not maintained iff
aeear- w S eel o 3 110 the Building in G ao Signs and sign structures that are
dangerous must be taken down and removed or made safe, as the Director deems necessary.
D. Signs shall be constructed of weather - resistant material. Paper products such as
construction paper, poster board, and cardboard are not considered weather - resistant
materials and are not allowed.
E. Each sign should be designed to be consistent with the architectural style of the main
building or buildings on the site. Signs should be designed to incorporate at least one of the
predominately visual elements of the building, such as type of construction materials or
color. The use of fluorescent colors or highly reflective materials should be discouraged.
F. Supporting elements of pole signs shall be covered consistent with subsection (E) above.
The total width of pole covers shetild shall be at least 30 percent of the sign display width.
G. Freestanding signs shall appear to be a single unit and shall not have separate or detached
cabinets or readefbear-d display surfaces that are not architecturally integrated into the
primary sign display are display surface
3.110.07 &Eemptia s Signs Exempt From Permit Requirements
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The following are exempt from application, and permit and fee requirements of this Section
3. 118, but are subject to other applicable portions of this Section 3 119 and the City Code and
may require building and electrical permits:
A. Window signs provided such signs shall not obscure more than 50 percent of the total
window area of a building face.
li S
ON.
C. Flats, provided that:
1. not more than two flags shall be exempt on anv lot or parcel in a commercial or
industrial zone
2. not more than three flags shall be exempt on any lot or parcel in a residential or
P /SP zone
3. the area of any exempt flag shall not exceed 40 square feet
4. no portion of an exempt flag may be more than 40 feet above ground level
It
IN
1111�iplwl 10111
E. Wa4 signs on residential dwellings, provided that not more than two such signs are
permitted on a dwelling unit and the total area of all such signs shall not exceed three square
feet.
Mi r .�ee�rr_es�ssszsr
-asp: -
M RM M 1 1 1 1 . M . I Ma
..�retne:�
.�ee:rsesess�:�sze�:
Signs that are inside a building, except window signs, or signs that do not have a primary
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purpose of being legible from a public street or another property. Such signs include, but
are not limited to, scoreboard signs, signs on the inside of ball field fences, signs within a
stadium, and signs located within the site of a special event such as a festival or carnival.
K. Signs required by federal, state, or city law on private propert y except signs regulated by
ORS 646.930 (Motor vehicle fuel prices; requirements for display) if the sign is no more
than 3-2 six square feet in area. Such signs include building addresses, handicap parking
signs, designation of fire lanes, public hearing notices, and building ins. � *��� �� *��e
directional signs
L. Signs owned and maintained by federal or state agencies or the City of Woodburn.
M. Signs lawfully erected in the public right -of -way in accordance with applicable state and
local laws and regulations, including public utility signs, traffic signs and traffic control
devices.
N. Decorations and lights relating directly to federal, state, or City recognized events, seasons
or holidays, provided that such decorations and lights shall be placed not more than 45 days
before the holiday or event to which they pertain and shall be removed within 15 days of the
passing of the holiday or event to which they pertain.
O. Signs on phone booths and product dispensers, such as beverage, recycling, newspaper,
gasoline, and propane machines provided the total area of signage on an individual unit does
not exceed three square feet.
I'
mw
ow
Q. Bench signs, provided the total area of such signs on a bench does not exceed one square
foot.
3.110.08 Prohibited signs
The following signs and advertising devices are prohibited:
A. A sign located on the roof of any building or structure.
B. A sign located in the special setback area established by Section 3.103.05.
C. A sign in public rights -of -way except awning, projecting, wall, and suspended signs
projecting over a public right -of -way in conformity with Section 3.110 unless specifically
allowed under 3.110.01 or exempt under Section 3.110.05.
D. Internally illuminated awning sign.
E. A permanent sign located on an undeveloped lot or parcel, except subdivision signs.
F. A beacon light, searchlight, strobe light or a sign containing such lights.
G. Neon tubing on the exterior of a building tialess appr-aved as pai4 of ^ Type 11 si
applie.ation.
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H. A sign that imitates or resembles official traffic lights, signs or signals, or a sign that
interferes with the effectiveness of any official traffic light, sign or signal.
An illuminated sign that produces glare. r' ^r° may of dir -eetl ndir -eetl y ^
of 0 f ,,,ales of li f °,a a t th r pei , li
A sign required to have been issued a sign permit, but for which no sign permit has been
issued.
K. A sign with visible incandescent bulbs or fluorescent tubes or a sign with a visible direct
source of illumination, except neon, light - emitting diodes, or plasma displays, and not
otherwise allowed under Section 3.110.10 or exempt under Section 3.110.07.
L ^ sign that is tinsafe ^ r ^* * *°^ ^ ublie nuisan °. An unsafe sign or a sign that
constitutes a public nuisance.
M. A sign that incorporates flames or emits sounds or odors.
N. A sign supported in whole or in part by cables or guy wires, or that has cables or guy wires
extending to or from it.
O. Blimps.
P. Signs attached to utility poles or boxes, except those attached by the utility.
Q. Flashing signs.
R. Moving signs.
S. Changing image temporary signs.
T. Flags with an aspect ratio (hoist to fly, or height to width) greater than 1:1.
0.6:1 (allowed)
Figure 3.110.08A: Aspect ratio of flags
3.110.09 Temporary Signs
3.6 :1 (prohibited)
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1:1 (allowed)
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A. Certain temporary signs that are not otherwise exempt under Section 3.110.07 may be
approved for a limited period of time as a means of drawing attention to special events such
as grand openings, carnivals, charitable events, seasonable openings, special promotions,
etc. Approval of a Temporary Sign Permit application shall be required prior to placement
of such signs.
B. Criteria. The Director shall approve an application for a Temporary Sign Permit only if it
complies with the following approval criteria:
The following types of temporary signs are permitted with a Temporary Sign Permit: A-
frames, banners, flags, pennants, balloons, strings of lights, streamers, and lawn signs.
Temporary sign types not specified above including other types of portable signs and
blimps are not permitted with a Temporary Sign Permit.
2. A Temper-ar-y Sign Permit shall net be gr-anted fer- single and �we family r-esidentift! tis
E)r- for- an individual tenant in a multiple family r-esideatial eaffiple�E.
3. An owner or tenant of an individual property, a tenant in a complex, and the owner of a
complex may obtain Temporary Sign Permits. in a eafnple�E, a tenant shall lifnrte
4. No temporary sign shall obstruct on -site pedestrian or vehicular access or circulation.
Temporary Sign Permits shall be limited to a specified number of 15 -day periods per
calendar year. Said periods may run consecutively; however, unused days from one
period shall not be added to another period. The number of Temporary Sign Permits
and maximum sign area shall be as follows:
Table 3.110.09A Temporary Signs in the RM and P /SP zones
Type
Maximum
Number
Maximum total sign
area (square feet)
15 -day
periods
Any use
Lawn or A-
frame
2
8
Unlimited
Lawn signs shall be a maximum of 7 feet in height.
A - frame signs shall be a maximum of 3 feet in hei
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Table 3.110.0913 Temporary Signs in the RS and R1S zones
Maximum total
Maximum
15 -day
Type
Time
sign area (square
Number
periods
feet)
During the period from 45
24
days before a public election
—
or the time the election is
Lawn
6
no individual sign
Not
Any
or A-
called, whichever is earlier,
–
may exceed six
applicable
use
frame
until seven days after the
square feet in area
public election
All other times of the year
2
8
Unlimited
Lawn signs and A -frame signs in the RS or R1S zone may be located in the public right -of-
way provided that:
a. The signs shall be established by the property owner or property owner's agent,
b. No sign may be established in the right -of -way of a Maior Arterial street,
c. Signs shall not be placed in vision clearance areas (Section 3.103.10) or in adiacent
rights -of -way,
d. Signs shall not be on or overhanging a travel or on- street parking lane,
e. Signs shall not be on or overhanging a sidewalk, and
f. No portion of a sign shall be less than 3 feet from the back of a curb.
Lawn signs shall be a maximum of 7 feet in height.
A -frame signs shall be a maximum of 3 feet in height.
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Table 3.110.09C Temporary Signs in Commercial and Industrial Zones
Type
Maximum Number
Maximum total sign
15 -day
area (square feet)
periods
All except
Single- tenant
A -frame
None
200
4
. 1 in the DDC zone
nonresidential site
A -frame
8
Unlimited
* 2 in all other zones
All except
Individual tenant in
A -frame
None
100
4
a nonresidential
complex
p
A -frame
• 1 in the DDC zone
8
Unlimited
* 2 in all other zones
Nonresidential
All except
None
200
4
complex with less
A -frame
than 20 tenant
spaces
A -frame
Not allowed
Nonresidential
All except
None
400
6
complex with 20 or
A -frame
A -frame
Not allowed
more tenant spaces
Lawn signs shall be a maximum of 7 feet in height.
A -frame signs shall be a maximum of 3 feet in height.
Temporary signs for an individual tenant in a complex, except A -frame signs shall be limited to
banners and flags on the exterior walls and windows of the individual tenant space.
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Table 3.110.09C Temporary Signs in Commercial and Industrial Zones
A -frame signs in the DDC zone shall conform to the following standards.
a. The sign may be located on private property or in the public right -of -way.
b. The sign shall not exceed 3 feet in width, 3 feet in height, and 9 square feet in area.
c. The sign shall be at least one foot from the curb so as not to interfere with on-
street parking,
d. A minimum access width of 4 feet shall be maintained along all sidewalks and
building entrances accessible to the public. Signs should be placed either next to
the building or at the curbside by a street tree, bench, or other public amenity so
as not to block on- street parking.
e. The sign permit shall be revocable in case of noncompliance.
L The sign shall not be placed in a vision clearance area (Section 3.103.10) or in
adiacent rights -of -way.
2. The sign shall be utilized only during business hours and shall be removed during
non - business hours.
h. The sign shall not be illuminated.
i. The sign owner shall assume all liability for incidents involving the sign by signing
a document exempting the City from liability.
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3.110.10 Tables of Permanent Si Allowances
Attachment "A"
Permanent signs shall not exceed the number, size, or height specified in the following tables,
and shall comply with the other regulations noted in the following tables.
Table 3.110.10A Permanent Signs in RS, R1S, RM, and P /SP zones
Monument
Wall
Changing Image
Non - residential use,
• Max. 1
Max. 1 sign
4-2-465% of
less than 3 acres
• Max. -5- high —
• Max. 20 sf
sign area
• Max. 20 sf
• Max. 1 per street
• Max. 1 per wall facing a
frontage
Non - residential use, 3
• Max. 2 signs
public street
o
�f 65 /o of
acres or more
• Max. 45- high
• Max. 2 signs
sign area
. Max. 32 sf
• Max. 32 sf
• Max.l
Max. 1
dwell ing-- sfamily
g
. Max. -5- high
—
e Max. 20 sf
Not allowed
• Max. 20 sf
Subdivision with
. Max. 1 on each side of
- Max. 1 on each side of
more than 4-9 4 lots or
entrance from public
entrance from public
mobile home
street
street
•Max. 20 sf
Not allowed
park with more than
. Max. 5- high
•Allowed on freestanding
4-0 4 spaces
-
•Max. 20 sf
walls only
Pole, awning, marquee, canopy, projecting, and suspended signs are not allowed.
Meehaaieal ehangeabl °°r. Changing image is allowed as part of a monument sign only.
Externally illuminated signs are allowed. Internally illuminated signs are not allowed, except
for changing ima si
A sign on a freestanding wall shall not project above the wall.
Non - residential complexes with two or more buildings and multiple - family residential
complexes with four or more buildings are allowed one additional sign per street access. Such
signs shall be located a minimum of 50 feet from the public right -of -way. Each sign shall be
limited to a maximum area of 24 square feet. Freestanding signs shall be limited to a maximum
height of eight feet. Such signs typically display a directory or map of the complex.
A subdivision or mobile home park may have a maximum of 2 signs per public street entrance.
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Table 3.110.1OB Permanent Signs in the CG zone
Freestanding
Wall
Awning/
Canopy
Projecting
Suspended
Pole
Drive-
Marquee
lieu
tenant site
Comple
Fre ewaX Overlay
Elsewhere
Frontage
Monument
through
See Man)
• Max 1 per
Less than 100'
Not allowed
Not allowed
Not allowed
Not allowed
street
frontage on
the same
street
Max. 45' high
• Max. 20'
• Max 4
• Max. 200 sf or
kigh
signs per
4.5 sf per foot
• Max. 32 sP
single -
100 -299'
A
5" sf
of actual
OIL*
tenant site
h eight
tenant]
or
complex
whichever is
Max. 50 sf
less
(c
• Max 1 6 2 8
high
buildifig
• Max 32 sf
ei
min. 20 sf,
• Max 1 at
• Max.
• Max. 90'
• Max 1 per
may 6% of
• Not allowed
each
• Max. 200 sf or
kigh
300' of
facade or 200
on a site or
entrance
'A
4.5 sf per foot
• Max. 50s
frontage on
sf
complexwith
to a
300599'
'A
;54
of actual
of
(single
the same
a pole or
P
building
height,
tenant]
street
lm "
•Deemed wall
monument
or tenant
whichever is
• Max. 75 sf
• Max 2 signs
• M 2
ffofftag�
signs
• Max 2 sides
sign
space
less
(complex)
per street
frontage
• Max. 8'
high
miff. 16 si,
i»�% o f
• Shall not
extend above
of canopy
o
• Max 15% of
• Max. l per
single-tenant
g
• Shall not
ro
project
I
• Max.
•Max 4 per
•Max. 8'
�
4
t
or below the
canopy face
o
site or
past the
• Max. 300 sf or
single-
wide
awning
or sf
complex
outer edge
��11LL��,,��
6.7 sf per foot
tenant site
• Allowance
marquee
• Min. 8' above
of the roof
600 - 999'
n��.e
ink "c
of actual
or
increases
ground
structure
height,
complex
d
• Max. 24 sf
• Min. 8'
whichever is
• Max 6' 8'
the wall is
than
• Max. 6'
above
less
hi gh
more
g round
• Max 50 sf
900 feet
from
projection
• Max 6 sf
• Max.
the
• Where
Pkk
• Max. 550 sf or
IV-0
right-of
19.3 sf per
• Max. 20
1,000-1,199'
foot of actual
high
momlme
nt s ign
may
height,
whichever is
• Max, loos f
are
less
allowed
on a
from
the
• Max. 4S' high
• Max. 850 sf or
allowed
1,200' or
18 sleet
area may
foot of actual
he
more
height,
which ever is
combined
into one
less
*IL
One pole sign is allowed per single- tenant site or complex with 100' or more of frontage.
1 pril'Aa4z) sign per single tenaI4 S40 or GSI'Aple?i. 1-� a pole sign is esta4liskeg, a priiq4af� n4snuHwi4 sign is nat . A monument sign may not be
established on the same frontage as a pole sign.
x4 44 100' ralien hot,: oon polo a44d n4 ont si gns in the s C p l ow
A4o ^h^ ^^l ^.,,a olo ,.t.-, n i G ^h^.,^ ,.opy Changing image is allowed on freestanding signs only, up to 50% ofthe total sign area.
Pole si gns , b ,, 0 4 th.- ,. T.. e 11 ,. plie,.t:...,
Externally or internally illuminated signs — except internally illuminated awnings — are allowed.
For signs regulated by ORS 646.930 (Motor vehicle fuel prices; requirements for display), an additional 32 square feet may be incorporated into another
sign or s i 1 0 MMINO W S i g
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Freeway Overlay Map
Table 3.110.1OC Permanent Signs in the CO zone
Freestanding
Wall
Monument
Drive - through
• Max. 1 per street frontage, 2 total
• Max. 2
• Max. 1 per tenant plus 1 to
• Max. 4! 8' high
• Max. 8' high
identify each building or
complex
• Max. 32 sf
• Max. 8' wide
. Max. 4% of facade area
Pole, awning, marquee, canopy, projecting, and suspended signs, and readefbear-d changing
image signs are not allowed.
Externally or internally illuminated signs are allowed.
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Table 3.110.1OD Permanent Signs in the DDC and NNC zones
Freestanding
Wall
Monument Drive -
through
*Max. 1
per
single -
tenant site
or
complex
• Max.4 8
high
• Max. 20 sf
• Max. 2
• Max. 8'
high
• Max. 8'
wide
buildin
fr-eff tag ei.
• Min. 16 sf
• Max. 4% of
facade or 50
sf, whichever
is less
$eeendwy
btfildiiig
fr-efft-age: 2% of
=aqade,min. 1-2
sf-, ffiwi3 �
Awning/
Marquee
• Deemed wall
signs
• Shall not
extend above
or below the
awning or
marquee
Projecting
• Not allowed on
a frontage with
a monument
sign
• Max. 1 per
single -tenant
site or complex
• Min. 8' above
ground
• Max. 12 sf
• Max. 4'
prof ection
Suspended
• Only at
entrance to a
building or
tenant space
• Shall not
project past the
outer edge of
the roof
structure
• Min. 8' above
ground
• Max. 6 sf
Pole and canopy signs are not allowed.
Externally or internally illuminated signs — except internally illuminated awnings — are allowed.
Meehaaieal and eleetfenie ehangeable eep , Changing image is allowed on monument signs only, up to
50% of the total sign area.
For signs regulated by ORS 646.930 (Motor vehicle fuel prices; requirements for display), an
additional 32 square feet may be incorporated into another sign or may be installed as a separate
wall or monument sign. The fuel price display area of such signs may be electronic changing image.
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Table 3.110.10E Permanent Signs in the IP, IL, and SWIR zones
Monument
Wall
Awning/
Projecting
Suspended
Marquee
*Maximum 1 per
. Less than
single- tenant site or
prifnafy
. Not allowed
• Only at
300'
complex
btfildin
on a site
frontage
• Maximum 32 sf
with a
entrance to a
. Maximum 6-1 8'
• Min. 16 sf
monument
building or
high
g
o
• Max. 4 /o of
• Deemed
ign
tenant space
or
all
wall signs
g
Max. 1 per
Min. 8'
*Maximum 1 per
1 150 s sf f
. Shall not
single- tenant
above
single- tenant site or
whichever is
extend
site or
ground
complex
lest
above or
complex
Max. 6 sf
• Maximum 1
S
below the
' Min. 8'
. Shall not
. 300' or
additional if a
awning or
ove
abound
project past
more
complex has 2 street
marquee q
mar uee
the outer
frontage
frontages over 300
�
•Max. 20 sf
edge of the
each
Min. 12 �
• Max. 4'
roof
*Maximum 50 sf
projection
structure
• Maximum 6-1
high
Pole and canopy signs are not allowed.
Minimum 100' separation between monument signs in the same complex
Externally or internally illuminated signs — except internally illuminated awnings — are allowed.
Chan2in2 image is allowed on monument signs only, up to 50% of
the total sign area.
For signs regulated by ORS 646.930 (Motor vehicle fuel prices; requirements for display), an
additional 32 square feet may be incorporated into another sign or may be installed as a separate
wall or monument sign. The fuel price display area of such signs may be electronic changing
im age .
3.110.11 Nonconforming Signs
A. Nonconforming signs may remain provided they comply with the provisions of this Section.
B. Nonconforming permanent signs shall comply with the provisions of Section 3.110 when
one or more of the following occurs:
1. A nonconforming sign is expanded, relocated, replaced or structurally altered. A
nonconforming sign may be reduced in area or height without losing
nonconforming status.
2. The use of the premises upon which the sign is located terminates for a continuous
period of 180 days or more. In a complex, if an individual tenant space is vacant for a
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continuous period of 180 days or more, only signs attached to such tenant space shall be
required to comply with the provisions of Section 3.110.
The use of the premises upon which the sign is located changes. In a complex, if the
use of an individual tenant space changes, only signs attached to such tenant space shall
be required to comply with the provisions of Section 3.110.
4. A Conditional Use or Type III Design Review land
use application is approved for the premises upon which the sign is located. In a
complex, if an individual tenant space is the subject of a
Type 11 Design R&view er-
Type M Conditional Use or Type III Design Review land use application, only signs
attached to such tenant space shall be required to comply with the provisions of Section
3.110.
5. A nonconforming sign is damaged, destroyed, or deteriorated by any means where the
cost of repairs exceeds 50 percent of its current replacement cost as determined by the
Building Official.
6. A s o f ., n f e - ri ing si „(s) i i sti ed f the r e o V hiet, ,
I Eeept signs a aehed to individual tenant spaees i a eafnple�E, shall eamply
f�er-fnit for- a eanfer-ming sign(s) is issued for- an individual tenant spaee upe a h i e - A
C. A nonconforming sign or sign structure may be removed for no more than 60 days to
perform sign maintenance or sign repair. A nonconforming sign or sign structure removed
for more than 60 days shall comply with the provisions of Section 3.110.
3.110.12 Electronic Changing Image Signs
A. Electronic changing image signs shall change from one displav to another disnlav in a
transition time of not more than two seconds. The display shall thereafter remain
static for at least the following intervals:
1. RS, R1S, RM, and P /SP zones: 20 seconds.
2. DDC. CO. CG not in Freewav Overlay. IP. IL, and SWIR zones: 8 seconds.
3. CG zone in Freeway Overlay: 4 seconds.
B. No portion of an electronic changing image sign shall be brighter than as follows:
1. During daylight hours from sunrise to sunset, luminance shall be no greater than
3,000 candelas per square meter.
2. At all other times, luminance shall be no greater than 500 candelas per square
meter.
C. All electronic changing image signs shall be equipped with an automatic dimming
feature that accounts for ambient light levels.
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Attachment "B"
3.110 Signs
3.110.01
Purpose
3.110.02
Applicability
3.110.03
Computation of Sign Area
3.110.04
Definitions
3.110.05
Sign Permit Required
3.110.06
General Requirements
3.110.07
Signs Exempt From Permit Requirements
3.110.08
Prohibited Signs
3.110.09
Temporary Signs
3.110.10
Permanent Sign Allowances
3.110.11
Nonconforming Signs
3.110.12
Electronic Changing Image Signs
3.110.01 Purpose
A. To the maximum extent permitted by the U.S. and Oregon Constitutions, the purpose of
these regulations is to preserve and improve the appearance of the City and to eliminate
hazards to pedestrians and motorists brought about by distracting sign displays. The
regulations for signs have the following specific objectives:
1. To ensure that signs are designed, constructed, installed and maintained according to
minimum standards to safeguard life, health, property and public welfare;
2. To allow and promote positive conditions for sign communication while at the same
time avoiding nuisances to nearby properties;
3. To reflect and support the desired character and development patterns of the various
zones and overlay zones and promote an attractive environment;
4. To allow for adequate and effective signs in commercial and industrial zones while
preventing signs from dominating the appearance of the area;
5. To improve pedestrian and traffic safety; and
6. To ensure that the constitutionally guaranteed right of free speech is protected.
B. The regulations allow for a variety of sign types and sizes for a site. The provisions do not
ensure or provide for every property or business owner's desired level of visibility for the
signs. The sign standards are intended to allow signs to have adequate visibility from streets
and rights -of -way that abut a site, but not necessarily to streets and rights -of -way farther
away.
3.110.02 Applicability
These regulations apply to signs located within the City. The application of these regulations in
no way limits the power of the City to enact other ordinances related to signs.
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3.110.03 Computation of Sign Area
A. The area of freestanding signs and wall signs with one or more cabinets is the area of the
display surface.
B. The area of wall signs composed of individual elements, including but not limited to channel
letters or painted letters or images, is the area of three rectangles around and enclosing the
entire message or image.
C. Sign area shall include only one side of a two -sided sign, regardless of the presence of sign
copy on both sides. Where a sign is of a three dimensional, round or irregular solid shape,
the largest cross section shall be used in a horizontal projection for the purpose of
determining sign area.
D. Sign area shall not include embellishments such as pole covers, decorative roofing,
foundation or supports provided there are no words, symbols or logos on such
embellishments.
Figure 3.110.03A: Three rectangles enclose the message or image
�� .�
Figure 3.110.03B: Three rectangles enclose the message or image
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Attachment "B"
3.110.04 Definitions
Words used in the WDO have their normal dictionary meaning unless they are specifically
defined by the WDO.
Awning: A shelter projecting from, and supported by, the exterior wall of a building on a
supporting framework. The awning may be constructed of rigid or non -rigid materials.
Bench: A seat located upon or adjacent to public property for the use of a combination of
passersby or persons awaiting transportation.
Building Code: The most current edition of the Oregon State Structural Specialty Code.
Canopy: A permanent unenclosed roof structure for the purpose of providing shelter to
patrons in automobiles.
Complex: Any group of two or more buildings, or individual businesses within a single
building, provided at least two of the businesses have separate exterior entrances, on a site
that is planned and developed to function as a unit and which has common on -site parking,
circulation and access. A complex may consist of multiple lots or parcels that may or may
not be under common ownership.
Display Surface: The area made available by the sign for the purpose of displaying a
message or image. The display surface includes the area of the message or image and the
background.
Fagade: The exterior face or wall of a building.
Fluorescent (color): Strikingly bright, vivid, or glowing.
Glare: Illumination of a sign that either directly, or indirectly from reflection, causes
illumination on other properties or right -of -way in excess of a measurement of 0.5 foot
candles of light measured at the property line.
Height: Height is measured from the lowest point of the grade below the sign (excluding
artificial berm) to the topmost point of the sign.
Marquee: A permanent roofed structure attached to and supported by a building, and
projecting out from a building wall, or over public access, but not including a canopy or
awning.
Premises: The land and buildings contained within the boundaries of a single- tenant site or
complex.
Sign: Materials placed or constructed, or light projected, that (1) conveys a message or
image and (2) is used to inform or attract the attention of the public. Some examples of
signs are materials or lights meeting this definition are commonly referred to as signs,
placards, A -frame signs, posters, billboards, murals, diagrams, banners, flags, or projected
slides, images or holograms. The scope of the term "sign" does not depend on the content of
the message or image conveyed. Specific definitions for signs regulated in Section 3.110
include the following:
A -Frame Sign: A double -faced temporary sign constructed with an A- shaped frame,
composed of two sign boards attached at the top and separate at the bottom, not
permanently attached to the ground, but secured to the ground or sufficiently weighted
to prevent the sign from being blown from its location or easily moved.
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Awning Sign: A sign attached to or incorporated into an awning.
Balloon: An inflatable device less than 36 inches in greatest dimension and anchored by
some means to a structure or the ground.
Banner Sign: A sign made of fabric or other non -rigid material with no enclosing
framework.
Bench Sign: A sign on an outdoor bench.
Blimp: An inflatable device 36 inches or greater in greatest dimension and anchored by
some means to a structure or the ground.
Changing Image Sign: A sign designed to accommodate routine changes of copy,
images, or patterns of lights. Such signs include, but are not limited, to electronic signs
incorporating LED, LCD, plasma, or projected light displays, and mechanical or manual
changeable copy signs.
Drive - Through Sign: A sign located adjacent to the driveway leading to a drive -
through window and not legible from the public right -of -way. Such signs typically
display menus or other information to drive- through customers.
Externally Illuminated Sign: A sign where the light source is separate from the sign
and is directed so as to shine on the exterior of the sign.
Flag: A sign made of fabric or other similar non -rigid material supported or anchored
along only one edge or supported or anchored at only two corners.
Flashing Sign: A sign incorporating intermittent electrical impulses to a source of
illumination or revolving in a manner which creates the illusion of flashing, or which
changes colors or intensity of illumination more frequently than specified in Section
3.110.12.A.
Freestanding Sign: A sign wholly supported by a sign structure in the ground.
Freestanding signs include, but are not limited to, monument signs, pole signs, A -frame
signs, and lawn signs.
Illuminated Sign: A sign that incorporates light- emitting elements on or within the
sign, or that is lit by external light sources directed at the sign.
Internally Illuminated Sign: A sign where the light source is contained within the sign
and is directed so as to shine on the interior of the sign.
Lawn Sign: A temporary freestanding sign, made of weather - resistant lightweight
materials, that is supported by a frame, pole, or other support structure placed directly in
the ground without foundation or other anchor.
Monument Sign: A freestanding sign that is placed on a solid base that extends a
minimum of one foot above the ground and extends at least 75 percent of the length and
width of the sign. The aboveground portion of the base is considered part of the total
allowable height of a monument sign. A monument sign less than 8 feet high need not
have a solid base.
Moving Sign: A sign, EXCEPT a flag, balloon, or pennant, in which the display surface
changes orientation or position. Moving signs include, but are not limited to, rotating
signs, pinwheels, wind socks, and blimps.
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Nonconforming Sign: A sign lawfully established prior to the adoption of current
standards or a sign lawfully established on property annexed to the City, which does not
conform to the current sign standards.
Pennant: A lightweight plastic, fabric, or other material, whether or not containing a
message of any kind, suspended from a rope, wire, or string, usually in series, designed
to move in the wind.
Permanent Sign: Any sign other than a temporary sign.
Pole Sign: A freestanding sign which exceeds eight feet in height.
Portable Sign: A sign that is not affixed to a structure or the ground in a permanent
manner and that may be moved easily from place to place.
Projecting Sign: A sign, other than a wall sign, that proj ects from, and is supported by,
a roof or wall of a building or structure and is generally at right angles to the building.
Roof sign: Any sign erected upon or extending above or over the eave or roof of any
building or structure. A sign erected upon a roof which does not vary more than 20
degrees from vertical shall be regulated as a wall sign.
Figure 3.110.03C: Illustration of roof and wall signs
Subdivision Sign: A sign located on land in a recorded subdivision containing four lots
or more.
Suspended Sign: A sign suspended from the underside of a canopy, awning, arcade,
marquee, or other roofed open structure and oriented to pedestrian traffic.
Temporary Sign: A sign that is not permanently affixed or attached to a building,
structure, or the ground. Temporary signs include, but are not limited to A- frames,
banners, flags, pennants, balloons, blimps, streamers, lawn signs, and portable signs.
Unsafe sign: A sign constituting a hazard to safety or public welfare by reason of
inadequate maintenance, dilapidation, obsolescence, disaster, damage, abandonment or
inability to meet lateral and /or vertical loads as determined by the City of Woodburn
Building Official.
Wall Sign: Any sign attached to or erected against the wall of a building or structure, or
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attached to or erected against a roof which does not vary more than 20 degrees from
vertical, with the exposed face of the sign in a plane parallel to the plane of the wall or
roof, and which does not project more than 18 inches from the wall or roof.
Window Sign: A sign that is placed inside a building (such as placement on a
windowsill), within six inches of a window or attached to the inside of a window.
Sign Maintenance: Normal care needed to keep a sign functional such as painting, cleaning,
oiling, and changing light bulbs. Does not include an alteration to the sign.
Sign Repair: Fixing or replacement of broken or worn parts. Replacement includes
comparable materials only. Repairs may be made with the sign in position or with the sign
removed.
Sign Structure: The structure, supports, uprights, braces, framework and display surfaces of
a sign.
Single- tenant Site: A development that is not a complex.
Structural Alteration: Modification of a sign or sign structure that affects size, shape,
height, or sign location; changes in structural materials; or replacement of electrical
components with other than comparable materials. The replacement of wood parts with
metal parts, the replacement of incandescent bulbs with light emitting diodes (LED), or the
addition of electronic elements to a non - electrified sign are examples of structural
alterations. Structural alteration does not include ordinary maintenance or repair, repainting
an existing sign surface, including changes of message or image, exchanging painted and
pasted or glued materials on painted wall signs, or exchanging display panels of a sign
through release and closing of clips or other brackets.
3.110.05 Sign Permit Required
A. A sign permit is required to erect, replace, construct, relocate, or alter a sign, unless such
sign is exempt under Section 3.110.07. To initiate consideration of a sign permit, a
complete City application, accompanying information, and a filing fee must be submitted to
the Director. The Director shall issue a sign permit if the applicant demonstrates compliance
with all provisions of Section 3.110.
B. Sign maintenance, sign repair and changing of a sign display surface is allowed without
obtaining a sign permit so long as structural alterations are not made and the sign display
surface is not altered in shape or size.
C. If a building permit is required to erect the sign, the sign permit approval shall expire at the
same time the building permit expires. If a building permit is not required to erect the sign,
the sign permit approval shall expire 180 days from the date of approval unless substantial
construction of the sign has occurred.
3.110.06 General Requirements
A. Location: No portion of a freestanding sign shall be located less than five feet from any
boundary property line.
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B. Sign Maintenance: Signs and sign structures together with their supports, braces, guys,
anchors and electrical components must be maintained in a proper state of repair. The
Director may order the removal of any sign or sign structure that is not maintained. Signs
and sign structures that are dangerous must be taken down and removed or made safe, as the
Director deems necessary.
C. Signs shall be constructed of weather - resistant material. Paper products such as construction
paper, poster board, and cardboard are not considered weather - resistant materials and are not
allowed.
D. Each sign should be designed to be consistent with the architectural style of the main
building or buildings on the site. Signs should be designed to incorporate at least one of the
predominately visual elements of the building, such as type of construction materials or
color. The use of fluorescent colors or highly reflective materials should be discouraged.
E. Supporting elements of pole signs shall be covered consistent with subsection (D) above.
The total width of pole covers shall be at least 30 percent of the sign display width.
F. Freestanding signs shall appear to be a single unit and shall not have separate or detached
cabinets or display surfaces that are not architecturally integrated into the primary display
surface.
3.110.07 Sims Exempt From Permit Requirements
The following are exempt from application and permit requirements of this Section, but are
subject to other applicable portions of this Section and the City Code and may require building
and electrical permits:
A. Window signs provided such signs shall not obscure more than 50 percent of the total
window area of a building face.
B. Flags, provided that:
1. not more than two flags shall be exempt on any lot or parcel in a commercial or
industrial zone
2. not more than three flags shall be exempt on any lot or parcel in a residential or P /SP
zone
3. the area of any exempt flag shall not exceed 40 square feet
4. no portion of an exempt flag may be more than 40 feet above ground level
C. Signs on residential dwellings, provided that not more than two such signs are permitted on
a dwelling unit and the total area of all such signs shall not exceed three square feet.
D. Signs that are inside a building, except window signs, or signs that do not have a primary
purpose of being legible from a public street or another property. Such signs include, but
are not limited to, scoreboard signs, signs on the inside of ball field fences, signs within a
stadium, and signs located within the site of a special event such as a festival or carnival.
E. Signs required by federal, state, or city law on private property, except signs regulated by
ORS 646.930 (Motor vehicle fuel prices; requirements for display) if the sign is no more
than six square feet in area. Such signs include building addresses, handicap parking signs,
designation of fire lanes, public hearing notices, and directional signs.
F. Signs owned and maintained by federal or state agencies or the City of Woodburn.
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G. Signs lawfully erected in the public right -of -way in accordance with applicable state and
local laws and regulations, including public utility signs, traffic signs and traffic control
devices.
H. Decorations and lights relating directly to federal, state, or City recognized events, seasons,
or holidays, provided that such decorations and lights shall be placed not more than 45 days
before the holiday or event to which they pertain and shall be removed within 15 days of the
passing of the holiday or event to which they pertain.
Signs on phone booths and product dispensers, such as beverage, recycling, newspaper,
gasoline, and propane machines provided the total area of signage on an individual unit does
not exceed three square feet.
Bench signs, provided the total area of such signs on a bench does not exceed one square
foot.
3.110.08 Prohibited signs
The following signs and advertising devices are prohibited:
A. A sign located on the roof of any building or structure.
B. A sign located in the special setback area established by Section 3.103.05.
C. A sign in public rights -of -way except awning, projecting, wall, and suspended signs
projecting over a public right -of -way in conformity with Section 3.110, unless specifically
allowed under 3.110.01 or exempt under Section 3.110.05.
D. Internally illuminated awning sign.
E. A permanent sign located on an undeveloped lot or parcel, except subdivision signs.
F. A beacon light, searchlight, strobe light or a sign containing such lights.
G. Neon tubing on the exterior of a building.
H. A sign that imitates or resembles official traffic lights, signs or signals, or a sign that
interferes with the effectiveness of any official traffic light, sign or signal.
An illuminated sign that produces glare.
A sign required to have been issued a sign permit, but for which no sign permit has been
issued.
K. A sign with visible incandescent bulbs or fluorescent tubes or a sign with a visible direct
source of illumination, except neon, light- emitting diodes, or plasma displays, and not
otherwise allowed under Section 3.110.10 or exempt under Section 3.110.07.
L. An unsafe sign or a sign that constitutes a public nuisance.
M. A sign that incorporates flames or emits sounds or odors.
N. A sign supported in whole or in part by cables or guy wires, or that has cables or guy wires
extending to or from it.
O. Blimps.
P. Signs attached to utility poles or boxes, except those attached by the utility.
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Q. Flashing signs.
R. Moving signs.
S. Changing image temporary signs.
T. Flags with an aspect ratio (hoist to fly, or height to width) greater than 1:1.
0.6:1 (allowed)
Figure 3.110.08A: Aspect ratio of flags
3.110.09 Temporary Sims
3.6 :1 (prohibited)
A. Certain temporary signs that are not otherwise exempt under Section 3.110.07 may be
approved for a limited period of time as a means of drawing attention to special events such
as grand openings, carnivals, charitable events, seasonable openings, special promotions,
etc. Approval of a Temporary Sign Permit application shall be required prior to placement
of such signs.
B. Criteria. The Director shall approve an application for a Temporary Sign Permit only if it
complies with the following approval criteria:
The following types of temporary signs are permitted with a Temporary Sign Permit: A-
frames, banners, flags, pennants, balloons, strings of lights, streamers, and lawn signs.
Temporary sign types not specified above including other types of portable signs and
blimps are not permitted with a Temporary Sign Permit.
2. An owner or tenant of an individual property, a tenant in a complex, and the owner of a
complex may obtain Temporary Sign Permits.
3. No temporary sign shall obstruct on -site pedestrian or vehicular access or circulation.
4. Temporary Sign Permits shall be limited to a specified number of 15 -day periods per
calendar year. Said periods may run consecutively; however, unused days from one
period shall not be added to another period. The number of Temporary Sign Permits
and maximum sign area shall be as follows:
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1:1 (allowed)
Attachment "B"
Table 3.110.09A Temporary Signs in the RM and P /SP zones
Type
Maximum
Number
Maximum total sign
area (square feet)
15 -day
periods
Any use
Lawn or A -frame
2
8
Unlimited
Lawn signs shall be a maximum of 7 feet in height.
A -frame signs shall be a maximum of 3 feet in height.
Table 3.110.0913 Temporary Signs in the RS and R1S zones
Maximum
Maximum total
15 -day
Type
Time
Number
sign area (square
periods
feet)
During the period from 45
24
days before a public election
Any
Lawn
or the time the election is
6
no individual sin
g
Not
called, whichever is earlier,
may exceed six
applicable
PP
use
frame
until seven days after the
square feet in area
public election
All other times of the year
2
8
Unlimited
Lawn signs and A -frame signs in the RS or R1 S zone may be located in the public right -of -way
provided that:
a. The signs shall be established by the property owner or property owner's agent,
b. No sign may be established in the right -of -way of a Major Arterial street,
c. Signs shall not be placed in vision clearance areas (Section 3.103.10) or in adjacent
rights -of -way,
d. Signs shall not be on or overhanging a travel or on- street parking lane,
e. Signs shall not be on or overhanging a sidewalk, and
f. No portion of a sign shall be less than 3 feet from the back of a curb.
Lawn signs shall be a maximum of 7 feet in height.
A -frame signs shall be a maximum of 3 feet in height.
Table 3.110.09C Temporary Signs in Commercial and Industrial Zones
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Attachment "B"
Table 3.110.09C Temporary Signs in Commercial and Industrial Zones
Type
Maximum Number
Maximum total sign
15 -day
area (square feet)
periods
All except
None
200
4
Single- tenant
A -frame
. 1 in the DDC zone
nonresidential site
A -frame
8
Unlimited
* 2 in all other zones
Individual tenant in
All except
A -frame
None
100
4
a nonresidential
complex
p
A -frame
• 1 in the DDC zone
8
Unlimited
* 2 in all other zones
Nonresidential
All except
None
200
4
complex with less
A -frame
than 20 tenant
spaces
A -frame
Not allowed
Nonresidential
All except
None
400
6
complex with 20 or
A -frame
A -frame
Not allowed
more tenant spaces
Lawn signs shall be a maximum of 7 feet in height.
A -frame signs shall be a maximum of 3 feet in height.
Temporary signs for an individual tenant in a complex, except A -frame signs, shall be limited to
banners and flags on the exterior walls and windows of the individual tenant space.
A -frame signs in the DDC zone shall conform to the following standards.
a. The sign may be located on private property or in the public right -of -way.
b. The sign shall not exceed 3 feet in width, 3 feet in height, and 9 square feet in area.
c. The sign shall be at least one foot from the curb so as not to interfere with on- street
parking,
d. A minimum access width of 4 feet shall be maintained along all sidewalks and building
entrances accessible to the public. Signs should be placed either next to the building or
at the curbside by a street tree, bench, or other public amenity so as not to block on-
street parking.
e. The sign permit shall be revocable in case of noncompliance.
f. The sign shall not be placed in a vision clearance area (Section 3.103.10) or in adjacent
rights -of -way.
g. The sign shall be utilized only during business hours and shall be removed during non -
business hours.
h. The sign shall not be illuminated.
i. The sign owner shall assume all liability for incidents involving the sign by signing a
document exempting the City from liability.
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Attachment "B"
3.110.10 Permanent Sign Allowances
Permanent signs shall not exceed the number, size, or height specified in the following tables,
and shall comply with the other regulations noted in the following tables.
Table 3.110.10A Permanent Signs in RS, R1S, RM, and P /SP zones
Monument
Wall
Changing Image
Non - residential use,
• Max.
• Max. 8' high
• Max. 1 sign
65% of sign area
less than 3 acres
• Max. 20 sf
• Max. 20 sf
• Max. 1 per street
• Max. 1 per wall facing a
frontage
Non - residential use, 3
• Max. 2 signs
public street
65% of sign area
acres or more
• Max. 8' high
• Max. 2 signs
. Max. 32 sf
• Max. 32 sf
• Max.l
. Max. 8' high
e Max. 1
Not allowed
dwellings
g
Max. 20 sf
• Max. 20 sf
Subdivision with
. Max. 1 on each side of
• Max. 1 on each side of
more than 4 lots or
entrance from public
entrance from public
mobile home park
street
street
• Max. 20 sf
Not allowed
with more than 4
. Max. 8' high
• Allowed on freestanding
spaces
• Max. 20 sf
walls only
Pole, awning, marquee, canopy, projecting, and suspended signs are not allowed.
Changing image is allowed as part of a monument sign only.
Externally illuminated signs are allowed. Internally illuminated signs are not allowed, except for
changing image signs.
A sign on a freestanding wall shall not project above the wall.
Non - residential complexes with two or more buildings and multiple - family residential
complexes with four or more buildings are allowed one additional sign per street access. Such
signs shall be located a minimum of 50 feet from the public right -of -way. Each sign shall be
limited to a maximum area of 24 square feet. Freestanding signs shall be limited to a maximum
height of eight feet. Such signs typically display a directory or map of the complex.
A subdivision or mobile home park may have a maximum of 2 signs per public street entrance.
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Attachment "B"
Table 3.110.1OB Permanent Signs in the CG zone
Freestanding
Pole
Frontage
Freeway Overlay
(See Map)
Elsewhere
Monument
Drive -
through
Less than
100'
100 -299'
300 -599'
1,000-
1,199'
Not allowed
• Max. 1 per
single- tenant site
or complex
• Max. 45' high
• Max. 200 sf or
4.5 sf per foot of
actual height,
whichever is less
• Max. 1 per
single- tenant site
or complex
• Max. 45' high
• Max. 200 sf or
4.5 sf per foot of
actual height,
whichever is less
• Max. 1 per
single- tenant site
or complex
• Max. 45' high
• Max. 300 sf or
6.7 sf per foot of
actual height,
whichever is less
• Max. 1 per
single- tenant site
or complex
• Max. 45' high
• Max. 550 sf or
12.3 sf per foot
of actual height,
whichever is less
Not allowed
• Max. 1 per
single- tenant site
or complex
• Max. 20' high
• Max. 32 sf
(single tenant)
• Max. 50 sf
(complex)
• Max. 1 per
single- tenant site
or complex
• Max. 20' high
• Max. 50 sf
(single tenant)
• Max. 75 sf
(complex)
• Max. 1 per
single- tenant site
or complex
• Max. 20' high
• Max. 100 sf
• Max. 1 per frontage on the
same street
• Max. 4 signs per single -
tenant site or complex.
• Max. 8' high
• Max. 32 sf
• Max. 1 per 300' of
frontage on the same
street
• Max. 2 signs per street
frontage
• Max. 4 per single- tenant
site or complex.
• Max. 8' high
• Max. 50 sf
• Where two monument
signs are allowed on a
frontage, the allowed area
may be combined into one
sign.
• Max. 2
• Max.
8' high
• Max.
8 '
wide
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Attachment "B"
Table 3.110.1OB Permanent Signs in the CG zone
. Max. 1 per
single- tenant site
or complex
1,200' or
. Max. 45' high
more
• Max. 850 sf or
18.9 sf per foot
of actual height,
whichever is less
Wall
• Min. 20 sf
• Max. 6% of facade or 200 sf, whichever is less
• Allowance increases by 50% if the wall is more than 200 feet from the public right -of -way
Awning /Marquee
• Deemed wall signs
• Shall not extend above or below the awning or marquee
Canopy
• Max. 2 sides of canopy
• Max. 15% of canopy face or 50 sf, whichever is less
Projecting
• Not allowed on a site or complex with a pole or monument sign
• Max. 1 per single- tenant site or complex
• Min. 8' above ground
• Max. 24 sf
• Max. 6 projection
Suspended
• Max. 1 at each entrance to a building or tenant space
• Shall not project past the outer edge of the roof structure
• Min. 8' above ground
• Max. 6 sf
A monument sign may not be established on the same frontage as a pole sign.
Changing image is allowed on freestanding signs only, up to 50% of the total sign area.
Externally or internally illuminated signs — except internally illuminated awnings — are allowed.
For signs regulated by ORS 646.930 (Motor vehicle fuel prices; requirements for display), an
additional 32 square feet may be incorporated into another sign or may be installed as a separate
wall or monument sign. The fuel price display area of such signs may be electronic changing
image.
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Attachment "B"
Freeway Overlay Map
Table 3.110.1OC Permanent Signs in the CO zone
Freestanding
Wall
Monument
Drive - through
• Max. 1 per street frontage, 2 total
• Max. 2
• Max. 1 per tenant plus 1 to
• Max. 8' high
• Max. 8' high
identify each building or
complex
• Max. 32 sf
• Max. 8' wide
. Max. 4% of facade area
Pole, awning, marquee, canopy, projecting, and suspended signs, and changing image signs are
not allowed.
Externally or internally illuminated signs are allowed.
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Attachment "B"
Table 3.110.1OD
Freestanding
Monument Drive -
through
*Max. 1
per
single-
. Max. 2
tenant site
•Max. 8'
or
high
complex
• Max. 8'
*Max. 8'
wide
high
• Max. 20
sf
Permanent Signs in the DDC and NNC zones
Wall
• Min. 16 sf
• Max. 4% of
facade or 50
sf, whichever
is less
Awning/
Marquee
• Deemed
wall signs
• Shall not
extend
above or
below the
awning or
marquee
Projecting
• Not allowed
on a frontage
with a
monument
sign
*Max. 1 per
single- tenant
site or
complex
*Min. 8' above
ground
• Max. 12 sf
• Max. 4'
projection
Suspended
• Only at
entrance to a
building or
tenant space
• Shall not
project past
the outer edge
of the roof
structure
• Min. 8' above
ground
• Max. 6 sf
Pole and canopy signs are not allowed.
Externally or internally illuminated signs — except internally illuminated awnings — are allowed.
Changing image is allowed on monument signs only, up to 50% of the total sign area.
For signs regulated by ORS 646.930 (Motor vehicle fuel prices; requirements for display), an
additional 32 square feet may be incorporated into another sign or may be installed as a separate
wall or monument sign. The fuel price display area of such signs may be electronic changing
image.
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Attachment "B"
Table 3.110.10E Permanent Signs in the IP, IL, and SWIR zones
Monument
Wall
Awning/
Projecting
Suspended
Marquee
*Maximum 1 per
• Not
Only t
y
. Less than
single-tenant site
g
allowed on
entrance to
300'
or complex
a site with
a building
frontage
• Maximum 32 sf
a
or tenant
*Maximum 8' high
• Deemed
monument
. Min. 16 sf
• Max. 4% of
wall signs
. Shall not
sign
• Max. 1 per
space
p
' Min. 8'
above
*Maximum 1 per
single- tenant site
facade or
extend
single -
ground
or complex
150 sf,
above or
tenant site
' Max. 6 sf
Maximum 1
whichever
below the
or complex
Shall not
• 300' or
additional if a
is less
awning or
Min. 8'
project past
more
frontage
complex has 2
marquee
above
ground
the outer
street frontages
.Max. 20 sf
edge of the
over 300' each
• Max. 4'
roof
*Maximum 50 sf
projection
structure
*Maximum 8' high
Pole and canopy signs are not allowed.
Minimum 100' separation between monument signs in the same complex
Externally or internally illuminated signs — except internally illuminated awnings — are allowed.
Changing image is allowed on monument signs only, up to 50% of the total sign area.
For signs regulated by ORS 646.930 (Motor vehicle fuel prices; requirements for display), an
additional 32 square feet may be incorporated into another sign or may be installed as a separate
wall or monument sign. The fuel price display area of such signs may be electronic changing
image.
3.110.11 Nonconforming Signs
A. Nonconforming signs may remain provided they comply with the provisions of this Section.
B. Nonconforming permanent signs shall comply with the provisions of Section 3.110 when
one or more of the following occurs:
A nonconforming sign is expanded, relocated, replaced or structurally altered. A
nonconforming sign may be reduced in area or height without losing nonconforming
status.
2. The use of the premises upon which the sign is located terminates for a continuous
period of 180 days or more. In a complex, if an individual tenant space is vacant for a
continuous period of 180 days or more, only signs attached to such tenant space shall be
required to comply with the provisions of Section 3.110.
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Attachment "B"
The use of the premises upon which the sign is located changes. In a complex, if the
use of an individual tenant space changes, only signs attached to such tenant space shall
be required to comply with the provisions of Section 3.110.
4. A Conditional Use or Type III Design Review land use application is approved for the
premises upon which the sign is located. In a complex, if an individual tenant space is
the subject of a Conditional Use or Type III Design Review land use application, only
signs attached to such tenant space shall be required to comply with the provisions of
Section 3.110.
A nonconforming sign is damaged, destroyed, or deteriorated by any means where the
cost of repairs exceeds 50 percent of its current replacement cost as determined by the
Building Official.
C. A nonconforming sign or sign structure may be removed for no more than 60 days to
perform sign maintenance or sign repair. A nonconforming sign or sign structure removed
for more than 60 days shall comply with the provisions of Section 3.110.
3.110.12 Electronic Changing Image Sims
A. Electronic changing image signs shall change from one display to another display in a
transition time of not more than two seconds. The display shall thereafter remain static for
at least the following intervals:
1. RS, R1 S, RM, and P /SP zones: 20 seconds.
2. DDC, CO, CG not in Freeway Overlay, IP, IL, and SWIR zones: 8 seconds.
3. CG zone in Freeway Overlay: 4 seconds.
B. No portion of an electronic changing image sign shall be brighter than as follows:
1. During daylight hours from sunrise to sunset, luminance shall be no greater than 3,000
candelas per square meter.
2. At all other times, luminance shall be no greater than 500 candelas per square meter.
C. All electronic changing image signs shall be equipped with an automatic dimming feature
that accounts for ambient light levels.
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Attachment "C"
WOODBURN PLANNING COMMISSION MEETING MINUTES
June 24, 2010
CONVENED: The Planning Commission met in a regular session, followed by a
workshop, at 7:00 p.m. in the City Hall Council Chambers with Chairperson
Bandelow presiding.
Chairperson
Ban+�elow.
Present
Commissioner
Absent (Pre arranged)
Commissioner
Absent (Pre - arranged)
Vice - Chairperson
,Tennngs
Present
Commissioner
Rengy
Present
CommissionerY
`e7r
Present
Staff Present Jim Hendryx, Director of Economic and Development Services
Vicki Musser, Recording Secretary
Minutes
A. Woodburn Planning Commission Meeting Minutes of June 10, 2010
B. Final Order PCUN 2010 -03; EXCP 2010 -03; PLA 2010 -01
Commissioner Jennings moved to accept the minutes as written, and Commissioner
Kenagy seconded the motion, which was carried unanimously.
Business From The Audience
There was none.
Communication
There was none.
Public Hearin
A. Commissioner Jennings moved to have Final Order Land Use Decision:
DR 2010 -03; EXCP 2010 -03; PLA 2010 -01 discussed and approved as the first
agenda item. Commissioner Piper seconded the motion, and the Final Order was
approved by the Commission.
Planning Commission Meeting — June 24, 2010
Page 1 of 2
55
Attachment T"
Sign Workshop
The latest revision of the Woodburn Sign Ordinance recommendations (6- 24 -10, revised
6- 24 -10) was distributed to the Commissioners. The Commissioners discussed various
sections of the proposed changes, and made some further suggestions.
• Monument signs: The recommendation states that "A monument sign less than 4
feet high need not have a solid base ". This height was discussed, and changed to
5 feet.
• Feather flags were discussed extensively.
• The definition of temporary signs needs to be clarified.
• Guide wire regulations are mentioned in several places that appear to contradict
themselves.
• Charts and tables in the Sign Ordinance need a title above them, to avoid
confusion.
• Various formatting issues need to be corrected.
• The numbers indicating different sections of the Sign Ordinance are confusing,
and a table of contents would help.
Jim Hendryx, Director of Economic and Development Services, stated that the whole
goal of the revision is to clarify and simplify the Sign Ordinance. He said that he would
present a packet at the next meeting that would include a definition of temporary signs,
information on whether feather lags can be allowed as temporary signs, and further
simplification of formatting issues.
Commissioner Piper noted that overall, the ordinance revision is compatible with
business practices.
ADJOURNMENT
Vice - Chairperson Jennings moved to adjourn the meeting /workshop. Commissioner
Kenagy seconded the motion, which carried unanimously, The meeting was adjourned at
7 :59 pm.
APPROVED i
El en Bande ow, C AIRPERSON
ATTEST
mes N.P. Hendryx "rJ
'Economic & Development Services Director
City of Woodburn, Oregon
Planning Commission Meeting
Datf
Date
Page 2 of 2
M
Attachment "C"
WOODBURN PLANNING COMMISSION MEETING MINUTES
May 13, 2010
CONVENED: The Planning Commission met in a regular session, followed by a
workshop, at 7:00 p.m. in the City Hall Council Chambers with Vice -Chair
ROLL CA
Chairperson
�anielo <
Absent (pre-arranged
Vice -Chair
Jenn�n s _
g
Present
Commissioner
Grp oaeff '
Present
Commissioner
Present
Commissioner
l?
Present
Commissioner
Iea,
Absent (pre - arranged)
Staff Present Jim Hendryx, Director of Economic and Development Services
Don Dolenc, Associate Planner
Vicki Musser, Recording Secretary
Minutes
A. Woodburn Planning Commission Meeting Minutes of April 22, 2010
Commissioner Hutchison moved to accept the minutes as written, and Commissioner
Grigorieff seconded the motion, which was carried unanimously.
Business From The Audience
There was none.
Communication
There was none.
Public Hearing
A. Type III Subdivision (SUB 2010 -01), Type III Variance (VAR2010 -02), and
Type III Exception to Street Right- of-Way and Improvement Requirements
(EXCP 2010 -02)
Staff Report
Planning Commission Meeting — May 13, 2010
Page 1 of 6
57
Attachment T"
Associate Planner Don Dolene gave a Power Point presentation on the proposed 9 -lot
subdivision with variances and a street exception. The property is located south of
Hardcastle, east of Hwy 99E and abuts City limits on the south. It is zoned Residential
Single Family (RS). The proposed subdivision has 9 lots, and would necessitate the
removal of an existing dwelling. The applicant is requesting variances for lot depth and
area for Lots 1 and 6. A road is proposed which aligns with Centennial Rd on the far side
of the neighbor's (1830 Hardcastle) property. The proposed road will dead -end at the
edge of the applicant's property, along with a Fire Department easement turn - around for
fire trucks. The Fire Department has been notified and given the plans, and has no
objection. The easement will be vacated when the street eventually goes through the
adjoining property at some future date.
Several variances have been requested. One is a variance to alter the minimum lot width
from 80 feet to 60 feet on Lot 1, as well as a variance to approve a lot size reduction from
8,000 square feet to 7,364 square feet. While the applicant could design the plat to meet
the size requirement for Lot 1, it would result in a very narrow, flag -pole shaped section
considered unusable, and the applicant would like to sever that from the Lot 1 parcel.
Vehicular access will be off of Centemnial Drive, rather than Hardcastle Avenue.
Lot 6 is also considered a corner lot, and the variances are for a minimum lot depth and
area.
The applicant has requested a street exception for Hardcastle Avenue. Hardcastle
presently conforms to the cross - section required by the City, with sidewalks, traffic lanes,
curb and gutters, a drainage system, and bike lanes. However, it does not conform to the
planter width standard. The proposed subdivision will generate approximately a 6.5
percent increase in vehicular traffic. The transportation system has adequate capacity to
absorb that increase.
The Planning Division recommends approval of the variances and street exceptions,
subject to conditions of approval, that the property be developed in substantial
conformity to the proposed subdivision plan, and identify one additional street tree
location and appropriate tree species. In addition, it would be required that the applicant
enter into a non - remonstrance agreement to participate in the funding of improvements
when Hardcastle Avenue is redeveloped at some future date.
Public Coininent
Vice -Chair Jennings invited testimony from the audience. Troy Plum, PO Box 374,
Corvallis, OR 97329, is the civil engineer for the K.alugin Estates project. An
underground pipe system with a detention man -hole would be installed, so there wouldn't
be any further storm water burden on the existing system on Hardcastle Avenue. The site
is very flat. The plan is to use the earth from street cuts and utilities to raise the lots to
increase drainage to the street from the front driveways and roof drains, and to the east
and south from the back.
Planning Commission Meeting — May 13, 2010
Page 2of6
Attachment T"
Commissioner Piper asked about the radius of the curve in the proposed road on the
property. Mr. Plum said that City of Woodburn's minimum is 100 feet, and the radius of
this curve would be 120 feet.
Commissioner Hutchison noted that the 6,000 square foot lot size is very small. Other
lots nearby are larger. His concern is congestion, and asked if those sizes were proposed
as the result of a cost - benefit analysis. Mr. Plum responded that based on consultation
with engineers, the lot sizes were acceptable.
Planning Commission Discussion
Discussion continued arnong the Commissioners about the proposed lot size.
Commissioner Piper said that the lot size was indeed small, but well within Ordinance
requirements.
Commissioner Hutchison had continued reservations about the small lot size.
Commissioner Grigorieff noted that the trend now for many home buyers is for a smaller
house and lot, so that there is less to care for.
Commissioner Jennings observed that there are many reasons for smaller lot sizes, and
that the 6,000 square feet variance was within the law.
Commissioner Hutchison felt that the Commission needs to look at the City's long -term
goals and make sure any present decisions fall in line with those goals.
The discussion ended, and Commissioner Grigorieff made a motion to approve
Sub - division 2010 -01, Var 2010 -02 and Excp 2010 -02, subject to the recommendations
of staff.
Roll Call
Grigorieff
Yes
Hutchison
No
Piper
Yes
Jennings
Yes
The motion was passed with a 3 -1 vote. The final order will be prepared for the next
Planning Commission meeting on May 27`"
Workshop
Planning Commission Meeting — May 13, 2010
Page 3 of 6
01
Attachment T"
Economic and Development Services Director Jim Hendryx read aloud a memo about
revising the sign standards in residential zones. Presently, 2 flags are allowed in
residential zones, and the revision would increase it to 3. Size and height were also
addressed, with flag size being standardized and not allowed to exceed 40 square feet,
and the aspect ratio of an exempt flag not to be greater than 1:2. Flags not meeting these
criteria would require permits as pole signs.
Feather flags are recommended to be allowed under a Temporary Sign Permit for a
limited time of 4 times a year, for a maximum of 15 days per permit. City businesses
using feather flags have not yet been contacted, since Hendryx wants to get the standards
adopted first.
Commissioner Piper spoke about temporary signs. He feels strongly that limiting
temporary signs hurts local businesses. Temporary signs boost business, and the
Plamling Commission needs to decide what's more offensive: temporary signs or vacant
buildings and loss of business. Temporary signs have value to people in business. He
suggested the possible solution that temporary signs might remain until they begin to
deteriorate, at which time they must come down or be replaced.
Hendryx noted that there is a regulatory framework for temporary signs. He introduced
Melissa Hayden, a company representative for Security Signs, as well as a member of the
Sign Focus Group, who was in the audience.
Commissioner Jennings asked if banners are considered temporary or permanent signs.
Hendryx replied that when a sign is permanently affixed, and after taking into account its
size and conformance to WDO standards, then it is considered a permanent sign. The
Sign Focus Group, which is comprised of business people, studied the community, asking
themselves, "What sort of signage is being posted, and is it a value to the community ?"
Melissa Hayden told the Commissioners that temporary banners in Portland need a
permit if they're posted for more than 30 days. Hendryx said that Woodburn is very
generous in its signage regulations. The Planning Division is always willing to go out
into the community and help anyone who asks about signage. In many cases, they can
suggest alternatives to non - conforming or illegal signs. Educating the community about
signs is a necessary component that still needs to be addressed.
Hendryx noted that it was a privilege to have a representative from Daktronics out during
the last Plamling Commission meeting to show the Commissioners the brilliancy levels in
luminas in electronic reader boards. He read aloud the proposed change in luminas.
From sunrise to sunset, luminance shall be no greater than 3,000 candelas per square
meter. At all other times, luminance shall be no greater than 500 candelas per square
meter. In addition, all electronic changeable -copy reader boards must be equipped with
an automatic dimming feature that accounts for light levels.
Planning Commission Meeting — May 13, 2010
Page 4of6
.e
Attachment "C"
Melissa Hayden said that built -in photo cells will automatically control brightness levels,
and would be much less expensive than purchasing the equipment necessary to try and
measure brightness levels accurately.
Hendryx told the Commissioners that Assistant City Attorney Jon Stuart is still
researching sign amortization. Recently, Hendryx and Dolene took a tour of the City and
saw about 125 non - conforming pole and monument signs. The problem of non-
conforming signs is pervasive. ODOT interprets state law to say that if the City applies
amortization to non - conforming signs, it needs to compensate those owners. Melissa
Hayden noted that in Newberg, where business owners were not compensated under an
amortization plan, they took down non - conforming signage, but in many cases could not
afford to replace them with conforming signs, and the results are holes, stumps or sticks
where signage used to be.
He went on to say that the Sign Focus Group spent a long time studying the Woodburn
Company Stores signage. It was thought that the main Woodburn Company Stores sign
needed to be 300 square feet in area to include an electronic reader board; however,
redoing the math shows that it needs to be 550 square feet. The Director of the Company
Stores has been notified.
Signage is based on street frontage, and the Company Stores has 1900 square feet of
street frontage. At the present, these are the only stores to be eligible for this sign
variance.
Commissioner Piper advised that street frontage rules that apply at present only to the
Company Stores should be made standard. Hendryx said that the proposal would make it
a standard for any fixture building.
Hendryx proposed that the Planning Commission members go on a sign tour, with special
focus on the interchange signs. The Commissioners agreed. He will send out an e -mail
with possible dates and times. Businesses at the interchange told the Sign Focus Group
that their signs are critical to business success.
Abandoned sign notices are signs without advertisements, or signs posted regarding
businesses that have been closed for 180 days or more. Hendryx indicated that it is not
necessary to establish procedures in the WDO for abandoned signs. They can be dealt
with administratively.
Hendryx said that the Planning Commission might want to hold one or two more sign
workshops. If sign standards are changed, advance notice must be provided to the public.
Planning Commission Meeting -- May 13, 2010
Page 5 of 6
61
Attachment T"
Hendryx went over the proposed revisions for signage in the CG zone, including A- frame
signs in the City ROW and the recommendation that wall signs be allowed to comprise
6% on all walls, rather than the present rules that the first wall sign may comprise 6% of
that total wall's area, and the second wall may use 3 %. He touched on pole signage's
existing standards in the CG zone, and the proposal to standardize height to 20 feet for all
pole signs, which are only allowed in CG zones.
There was some discussion about the proposed Overlay Zone's boundaries, which
presently extends to Evergreen Street, and the feeling was expressed that it should be
extended to Oregon Way, since businesses such as KFC and Dairy Queen are excluded
from using signage that can be seen from the freeway. Several Commissioners felt that
this exclusion could be detrimental to the businesses in that area.
The need to hold Planning Commission elections for the Chair and Vice -Chair was
brought up. Commissioner Jennings suggested that the Chair position be rotated
annually, giving each Commissioner the opportunity to chair the meetings. He noted that
in the past, elections have not always been held in a timely manner.
ADJOURNMENT
Vice -Chair Jennings moved to adjourn the meeting /workshop. Commissioner Grigorieff
seconded the motion, which carried unanimously. The meeting was adjourned at
9:11 pm.
APPROVED
Ellen andelow, C AIRPERSON
ATTEST `. .� ,, I � )`.,1
James N.P. Hendryx
Economic & Development Services Director
f City of Woodburn, Oregon
Planning Commission Meeting — May 13, 2010
Dat e� J/
Page 6 of 6
62
Attachment "C"
WOODBURN PLANNING COMMISSION MEETING MINUTES
May 27, 2010
CONVENED: The Planning Commission met in a regular session, followed by a
workshop, at 7:00 p.m. in the City Hall Council Chambers with Chairperson
Bandelow presiding.
ROLL CALL:
Chairperson
;
Present
Commissioner
Gt'eorxeff
Present
Commissioner
utchison;
Present
Vice - Chairperson
< Jennings
Present
Commissioner
eagy
Present
Commissioner
Pi `e►, , . ,
Absent (Pre - arranged)
Staff Present Jim Hendryx, Director of Economic and Development Services
Don Dolene, Associate Planner
Vicki Musser, Recording Secretary
Minutes
A. Minutes from the May 13, 2010 Planning Commission meeting
Commissioner Grigorieff moved to accept the May 13, 2010 minutes as written, and
Commissioner Hutchison seconded the motion, which was carried unanimously.
Business From The Audience
There was none.
Communication
There was none.
Public Hearinj4
A. Final Order Sub 2010 -01; Var 2010 -02; Excp 2010 -02
Commissioner Jennings moved to have Final Order Land Use Decision:
Sub 2010 -01: Var 2010 -02: Excp 2010 -02 discussed and approved as the first agenda
item. Commissioner Hutchison seconded the motion, and the Final Order was
approved by the Commission.
B. Design Review 2010 -02; Phasing Plan 2010 -01
Planning Coniniission Meeting — May 27, 2010
Page 1 of 4
63
Attachment T"
Staff Report
Associate Planner Don Dolene reviewed the applicant's request for a Type III Design
Review for a 6,804 square foot pediatric clinic, and phasing plan approval for a future
1,718 square foot expansion. The property is zoned Commercial General (CG). Abutting
properties are zoned Commercial Office (CO) and Industrial Park (IP). The parcel was
recently partitioned to create the lot, which is located between Wellspring and Salud. The
proposed development and future expansion were recommended for approval subject to a
list of 13 conditions, some of which are already being addressed by the architect.
Public Comment
Clayton Vorse of Arbuckle- Costie Architects, the architect for the project, addressed the
Commission. He agreed with the staff report, and stated that he would work to meet all
conditions.
There was no opponent testimony.
Planning Commission Discussion
Commissioner Jennings observed that the applicant's request was very straightforward,
and moved to approve the DR 2010 -02; Phasing Plan 2010 -01. The motion was
seconded and approved.
The meeting was adjourned into a workshop at 7:18p.m.
Sign Workshop
Assistant City Attorney Jon Stuart gave a Power Point presentation on amortization, a
program which sets a timeline to bring City signage into conformance. Most cities in
Oregon, such as Portland, Salem, Eugene and Corvallis, have no amortization
requirement. Keizer, Lake Oswego and Newberg use amortization as a way to bring signs
into compliance. Keizer decided on a 7 year amortization plan, with an exception for
signs within 5% of height and width compliance, and electronic message signs built in
2008. Lake Oswego allowed 10 years for compliance, and limited amortization to pole
signs only. Newberg gave property and business owners 10 years to comply, allowed a
10% height and width exception, and offered a hardship application in regards to size,
location, repair, and fitting into the neighborhood, as well as financial difficulties.
Woodburn has at least 115 non - conforming signs, in a variety of types. Many pre -date
the 2002 WDO, and are grandfathered in.
The Planning Commission discussed the short, dual signs they saw during the recent sign
tour of Woodburn. Most are attractive, and the Commissioners want them to remain,
rather than amortize them into present compliance regulations. These dual signs are
neither pole nor monument signs, and will be addressed in future workshop meetings.
The WDO defines pole signs as being at least 8 feet tall.
Planning Commission Meeting — May 27, 2010
Page 2 of 4
Attachment T"
Stuart noted that amortization would give the City one more tool to regulate signs. He
also pointed out several downsides, including the money that business owners would
have to spend to bring their signs into compliance, the removal of attractive signs simply
because they don't meet the current code, the potential for lawsuits, and the long timeline
before compliance would be mandatory.
Director of Economic and Development Services Jim Hendryx noted that amortization
discussion and decisions are vital, since ample public notice will need to be given before
any amortization program is implemented.
Chairperson Bandelow was concerned about the businesses that would have a hard time
financially affording all -new signage, and suggested that some sort of incentive for
compliance might work better. Commissioner Jennings agreed. Hendryx felt this was a
good idea that needed further refining and more detailed thought.
Vice -Chair Jennings suggested checking to see if urban renewal funds might be utilized
for incentive purposes. Urban renewal fiends are used to make improvements to blighted
areas. Hendryx stated that he would examine the rules regulating usage of such monies,
as well as checking on boundaries. Stuart remarked that the urban renewal funds are state
statute regulated, and thus not free to divert to other uses.
Commissioner Grigorieff felt that amortization could work well if a hardship plan was a
part of the program, as in the case of Newberg.
Commissioner Kenagy was against amortization, and felt an incentive plan would be
more successful.
The Planning Commission would need to give a "recommended text" to the City Council
if they voted for amortization - specific, detailed recommendations for the Council to
consider. After careful consideration, the Commissioners voted against amortization.
Hendryx noted that the majority of the Planning Commission do not want to pursue
amortization and so the proposed sign amendment text to the City Council will not
include it.
Hendryx raised the question of whether banners should to be allowed with a temporary
permit; and if so, how often and for how long a time. It was decided that more research
is needed to differentiate between holiday banners and commercial banners containing
advertisements. Hendryx will do more research, and report back to the Commission.
Feather flags were discussed, and Chairperson Bandelow observed that they have several
disadvantages. They are easily inserted into the ground, so many businesses use more
than the two allowed per business. They often block the line of sight, and don't meet the
dimensional standard of height vs. width for flags. Therefore, they are only permitted
under a temporary sign permit, and businesses using more are in violation.
Planning Commission Meeting — May 27, 2010
Page 3 of 4
65
Attachment T"
One possible trade -off discussed was to use more A -frame signs in place of feather flags,
and do away with feather flags altogether.
Hendryx introduced an e -mail from Kristi Olson with the Brice Corporation regarding the
Overlay boundaries and proposed sign standard therein.
As proposed, regulations in the Overlay District would allow 45 foot tall, 200 square foot
area pole signs, so that they could be seen from the freeway. Under special
circumstances (such as the Woodburn Company Stores' excessive street frontage) a
sign's square footage can be increased to 550 square feet. Chairperson Bandelow voiced
concern about the Overlay District's recommended 200 square footage, and suggested
that the wording incorporate text that would keep sign height within certain limitations.
Hendryx agreed to draft a memo with the above amendments to present to the Planning
Commission during their next meeting on June 10"'.
It was noted that Planning Commission elections do not appear to be governed by any set
of rules at present. Anecdotally, it was said that in the past that a new Chairperson was
nominated when the Chairperson in office left.
An election was held at this meeting to appoint a Vice - Chairperson. Commissioner
Grigorieff made a motion to elect Commissioner Jennings to the post. Commissioner
Kenagy seconded the motion, and it was approved unanimously.
ADJOURNMENT
Vice - Chairperson Jennings moved to adjourn the meeting /workshop. Commissioner
Grigorieff seconded the motion, which carried unanimously. The meeting was adjourned
at 9:11 pm.
APPROVED /0
Ellen B w, CHAIRPERSON Date
ATTEST y', 1
,dames N.P. Hendryx
Economic & Development Services Director Date
City of Woodburn, Oregon
Planning Commission Meeting - -- May 27, 2010 Page 4 of 4
..
Attachment T"
WOODBURN PLANNING COMMISSION MEETING MINUTES
September 23, 2010
CONVENED: The Planning Commission met in a regular session at 7:00 p.m. in the City Hall
Council Chambers with Chairperson Bandelow presiding.
ROLL CALL:
Chairperson
Banelav�
Present
Vice - Chair`
Jeriii s, ,;
Present
Commissioner
'Pper
Present
Commissioner
Grgorreff ";
Present
Commissioner
Corning
Present
Staff Present
Jim Hendryx, Director of Economic and Development Services
Don Dolenc, Associate Planner
Jon Stuart, Assistant City Attorney
Heather Pierson, Recording Secretary
Minutes
A. Chairperson Bandelow announced that the City Council minutes are available on the City's
website.
Business from the Aud ience
None.
Communication
None.
Public Hearin
A. Type III Design Review (DR 2010 -05); Type III Exception to Street Right -of -Way and
Improvement Requirements (EXCP 2010 -04); Type III Variance (VAR 2010 -04).
Before the hearing began, Commission Piper announced a conflict of interest and stated that
he will step down from voting. Commissioner Jennings announced that he had a moral
conflict of interest but it would not affect his vote, therefore he will not step down.
67
Attachment T"
Staff Report
Associate Planner Don Dolene presented the staff report outlining the applicant's request for
a Design Review for a 5,600 square foot enclosure over existing and new liquid storage
tanks, an Exception to Street Right -of -Way and Improvement Requirements for Hardcastle
Avenue, and a Variance for building setback and wall requirements. The property is zoned
Light Industrial (IL). Abutting properties are zoned Light Industrial (IL) and Residential
Single Family (RS). The existing tanks were established under Site Plan Review 1990 -05,
The Planning Commission recommends approval of cases DR 2010 -05, EXCP 2010 -04
VAR 2010 -04, subject to conditions of approval, that the property owner shall execute an
acceptance of these conditions of approval. The property shall be developed in substantial
conformity to the preliminary plans, except as modified by these conditions of approval. The
property owner shall record a legal document dedicating 16 feet additional right -of -way on
the north side of Hardcastle Avenue. The property owner shall provide one van accessible
parking space in accordance with ORS 447.233 (2) (a) through (c), either on the subject
property or on an adjacent property through a joint -use parking agreement pursuant to
Section 3.105.02.I and the property owner shall delineate the parking spaces with double
parallel lines, in accordance with Section 3.105.02H.5. Prior to issuance of a building permit
for the proposed structure, the property owners shall demonstrate compliance with the
outdoor lighting guidelines of Section 3.107.08.13.3. In addition, the property owner shall
enter into a non - remonstrance agreement with the City to participate in future street
improvements to Hardcastle Avenue.
Chairperson Bandelow asked the applicant and consulting engineer, William Pease, to come
forward. Mr. Pease stated that they have no issues with the conditions of approval and that
he, Scott Gorik, the local manager, and Eric Jenks of Wilbur -Ellis are available if there are
any questions. Chairperson Bandelow asked the Commission if they had. any questions; there
were none.
Public Comment
There was no public comment in favor or opposed to this application.
Planning Commission Discussion
Commissioner Jennings stated that he supports this proposition.
Commissioner Grigorieff agreed with Commissioner Jennings.
The discussion ended, and Commissioner Jennings made a motion to approve the Type III
DR 2010 -05; Exception 2010 -04; and the Variance 2010 -04, Commissioner Grigorieff
seconded the motion.
Roll Call
Bandelow Yes
Jennings Yes
Grigorieff Yes
Piper Abstained
Corning Yes
P]
.:
Attachment T"
The motion was passed with a 4 -0 vote. The Final Order will be prepared for the next
Planning Commission meeting on October 14, 2010,
B. Type V Legislative Amendment (LA 2010 -01) - Revise the City's sign regulations.
Staff report
Jim Hendryx, Director of Economic and Development services for the City of Woodburn,
gave a PowerPoint presentation on signage beginning with the different types of signage,
such as poles signs, monuments signs, and temporary signs. Hendryx went over the current
sign regulations and the proposed sign regulations. Some of the highlights of the proposed
revisions are: Simplifying the standards by having standardized heights for freestanding
signs, allowing combined signage on larger sites, simplifying text language, replacing text
with understandable tables, eliminating the distinction between frontage for wall signs and
allowing larger wall signs on buildings further from rights -of -way. The proposed revision
will also simplify the process by eliminating Type 11 administrative reviews, allow electronic
changeable -copy signs, and allows minor sign modifications to non - conforming signs
without total conformance.
Commissioner Jennings noted that by state law sign content cannot be regulated.
Public Comment
Teri Sunderland, 4763 SE Logus, Milwaukie was on the Sign Focus Committee and spoke of
the process the committee took to come up with the changes favorable for everyone.
Commissioner Jennings asked Teri if she believes the committee made the grade by making
the language easy to understand.
Teri Sunderland answered yes, it can easily reach anyone.
Melissa Hayden, of 6600 SE Division, Portland, works for Security Signs and was also on
the Sign Focus Committee. She spoke about the process to come up with the new revisions
and agreed that the language was non - complicated.
In favor of the sign amendment:
Dave Christoff, 671 Ironwood Terrace, Woodburn, stated that he is in favor of the sign
revisions, but he would like to see more signs for other parts of the City, like Senior Estates.
He also felt that homeowners who maintain the planter strip in the right -of -way should have
the right to place signs there.
Commissioner Jennings wanted to let Mr. Christoff know that he argued the same point to
the City Council and was told the Council would take it on at a later date.
.•
Attachment "C"
Ken Hector, 310 Apple Avenue, Silverton, stated that
commends the Committee and Commission for taking thi
signs in residential areas are limited to two signs. He
reconsider that provision,
he works for Wellsprings and
s on. He asked why temporary
would like the Commission to
Chairperson Bandelow stated that they were unable to come to a consensus on the issue of
temporary signs in residential areas and that the difficulty was that they had to be content
neutral.
Ken Hector stated that Silverton has time frames that allow for more temporary signs during
certain parts of the year.
Kevin Baker, 8409 Crosby Rd. NE, Woodburn, supports the sign revisions but has one
concern about the electronic reader board 8 -20 second hold. He wanted to see if they could
reevaluate the 8 -20 second hold in the Freeway Interchange district.
Chairperson Bandelow said that since the sign is up now it would not need to come in to
compliance.
Mr. Baker stated that if the I -5 Interchange goes in, he may have to take down his sign and
then it would need to be in compliance when he puts the sign back up.
Chairperson Bandelow stated that he could get a variance.
Commissioner Piper asked if he wanted a longer hold time and was told by Mr. Baker he
would like a shorter hold time.
Jon Lotus, 862 Cummings Lane, Keizer, asked for clarification on repair and maintenance for
non - conforming signs. He wanted to know if repair and maintenance could cause a situation
that would force compliance.
Jim Hendryx answered that the typical repair and maintenance would not force compliance.
Mr. Lotus asked if pole signs were allowed on 99E and was told by Hendryx that they are
allowed to be 20' high.
Virginia Logan, 950 Evergreen Rd. Woodburn, wanted to know if Walgreen's is allowed to
erect a 40' foot sign, and Jim Hendryx answered that since Walgreen's is outside of the
Freeway District, the sign could only be 20' tall. She also asked if a 90 unit condominium
could have two flags per unit and Jim Hendryx answered that two flags per property is the
maximum allowed.
Melissa Hayden, 6600 SE Division, PDX, said she thought that they should reconsider the
requirement that the pole base be 30% of the head, since this would result in huge pillars on
the bigger signs. She also suggested that the internal illumination go from 3,000 nits to 5,000
nits.
IN
70
Attachment "C"
In opposition to the sign amendment:
Gary Stanford, 387 5 I St., Woodburn, is glad that they are making it easier for businesses to
advertise and is not sure why feather signs were being banned.
Chairperson Bandelow answered that they were banned because they are so easily moved
and are extremely difficult to regulate and keep in conformance.
Mel Schmidt, 840 Hermiston St, Woodburn, stated that he is not opposed to the sign
revisions but believes that the United States flag should be exempt and that every person
should be allowed to fly their flags.
Commissioner Jennings agreed.
The Public Hearing was closed at 7;22 pm.
Planning Commission Discussion
Commissioner Jennings stated that if Senior Estates is allowed to have signs in the right-of-
way, then it should apply to all RS zones. He also stated that the Planning Department
should reconsider the number of signs people can put in their yard and have a time frame
during which more are allowed. He will vote yes to approve as written.
Jim Hendryx summarized the points that were made during the meeting, which included
allowing RS zones to have signs in the right -of -way, allowing more temporary signs in
residential areas during certain times of the year, increasing the hold time for electronic
signs, requiring pole sign bases to equal 30% of the sign box, and having illumination on the
signs.
After some discussion, the Commission requested that staff come back with recommended
revisions for temporary signs to be allowed in residential zones at certain times of the year, to
allow all RS zones to have signs in the right -of -way, to change the hold time to 4 seconds on
electronic signs in the freeway zone, and to require a 30% base -to- sign -box ratio for pole
signs.
Commissioner Jennings moved to continue this until the October 14, 2010 meeting and have
staff report back on these revisions; Commissioner Piper seconded the motion. All were in
favor.
Jim Hendryx stated that there will be a land use matter at the next meeting.
Commissioner Jennings wants staff to find a way to send out the Measure 56 letter that
includes a more complete explanation of the issues. He felt the last letter confused people.
71
Attachment "C"
Items for Action
None
Reports
None
Business from the Commission
None
Adiournment
Vice -Chair Jennings moved to adjourn the meeting. Commissioner Piper seconded the
motion, which carried unanimously. The meeting was adjourned at 9.05 pm.
APPROVED
Ellen andelow, IAIRPERSON
ATTEST
James N.P. Hendi
Economic & Development Services Director
City of Woodburn, Oregon
Date
Jo /S
Date
72
Attachment "C"
WOODBURN PLANNING COMMISSION MEETING MINUTES
October 14, 2010
CONVENED: The Planning Commission met in a regular session at 7:00 p.m. in the
City Hall Council Chambers with Chairperson Bandelow presiding.
ROLL CALL:
Chairperson
Bandelow ,
Present
Vice - Chairperson
4erings
Present
Commissioner
Corning
Present
Commissioner
Grigaraef#
Present
Commissioner
sent
Staff Present Jim Hendryx, Director of Economic and Development Services
Don Dolenc, Associate Planner
Vicki Musser, Administrative Assistant
Minutes
A. Woodburn Planning Commission Meeting Minutes of September 23, 2010
Commissioner Jennings moved to accept the minutes as written, and Commissioner
Grigorieff seconded the motion. The motion was carried unanimously.
Business From The Audience
There was none.
Communication
An e -mail from Commissioner Charles Piper in support of LA 2010 -01 and a
letter from Larry Kleinman in support of SUB 2010 -02; EXCP 2010 -05 was entered into
the record.
Public Hearing
Associate Planner Don Dolenc presented a staff report about the proposed project
SUB 2010 -02; EXCP 2010 -05, Toran Meadows, located at 1700 Laurel Avenue. The
property is located between Landau. Drive and Laurel Avenue. The applicant has
requested approval of a subdivision of four lots, as well as an Exception to Street
Rights -of -Way and Improvement Requirements for Laurel Avenue and Landau Drive
to defer installation of improvement to the rights -of -way. Originally, the applicant
requested a Zoning Adjustment from the minimum lot area requirement, but after
discussion with the Public Works Department, it was determined that the Zoning
Adjustment was not required.
Planning Commission Meeting — October 14, 2010 Page 1 of 4
73
Attachment T"
All property is zoned Residential Single Family (RS). Currently the property is
developed with a manufactured dwelling, which would ultimately be removed.
Dolenc asked that a letter of support from Larry Kleinman for this proposal be
admitted into the record.
The Planning Department recommends approval, subject to the following conditions:
• The property owner shall dedicate 5 feet to right -of -way on Laurel Avenue and
23.5 feet to right -of -way on Landau Drive.
• The applicant shall identify the location of at least four small trees, three medium
trees, or two large trees (as described in Section 6.103) on each street frontage,
and specify the species to be planted. The trees shall be planted prior to final
occupancy of each lot.
• The property owner shall construct a 5 foot sidewalk along the entire frontage of
the subject property on Laurel Avenue.
• The property owner shall improve Landau Drive by widening the existing
pavement to provide two 10 foot travel lanes, providing (on the north) one 7 foot
parking lane, curb, and 5 foot sidewalk along the entire frontage of the subject
property, and providing a safe transition to the existing improvements. The
transition shall be located on abutting tax lot 051 W 17BD02000.
• The property owner shall enter into a non - remonstrance agreement with the City
to participate in future street improvements to Laurel Avenue and Landau Drive.
• The property owner shall provide documentation acceptable to the City Attorney
that the area shown as a "private access and utility easement" on the adjacent
property to the west is available for use as an emergency vehicle access for the
proposed lots.
Public Comments
Chairperson Bandelow asked for public comments.
Nick Toran, 432 Paulus Ct, spoke in support of the proposal. He said that the
applicant's goal is to build quality houses. He is planning to live in one of the houses
himself.
Planning- Commission Discussion
Commissioner Jennings noted that the applicant's requests are simple and will
improve Landau Drive. He made a motion to approve 2010 -02; EXCP 2010 -05.
Commissioner Grigorieff seconded the motion.
Vote:
Grigorieff:
Yes
Corning:
Yes
Bandelow:
Yes
Jennings:
Yes
The vote was unanimously approved.
Planning Commission Meeting — October 14, 2010 Page 2 of 4
74
Attachment "C"
Commissioner Jennings moved to authorize Chairperson Bandelow to sign the Final
Order on this case. Commissioner Grigorieff seconded the motion, and it was
unanimously approved.
Staff Report LA 2010 -01, a proposal for revision to the sign ordinance in the WDO,
was reviewed. Economic and Development Services Director Jim Hendryx discussed
a memorandum he had compiled to address four issues raised by the Planning
Commission at the last meeting. The four issues were:
1. The number of temporary signs allowed before and following elections
2. Further detail about temporary signs in the public rights -of -way in the Single
Family Residential (RS) zone
3. The hold time for electronic signs
4. The requirement for a 30% pole wrap for free - standing signs
After some discussion on each issue, the Planning Commission stated that they felt
Hendryx had completely addressed their original request for more detail on the listed
items, and agreed to incorporate his suggested solutions. Commissioner Piper, who
was absent due to a prior commitment, sent a letter in support of the sign ordinance
revision, which was admitted into the record. The Commissioners agreed with
Hendryx's advice to keep monument and pole signs prohibited on the same site.
e changed slightly in the
The Planning Commission voted on the sign ordinance proposals, with incorporation
of the four issues discussed in the memorandum:
Vote:
Grigorieff.
Yes
Corning:
Yes
Bandelow:
Yes
Jennings:
Yes
The vote was unanimously approved.
The sign revision recommendations are scheduled to go before the City Council on
Monday, November 8 The memorandum will accompany the staff report taken to
Council, so there is no need for any member of the Planning Commission to testify on
behalf of the changes. Hendryx will go over all the recommendations with the
Council. Following City Council approval, the ordinance will become law after 30
days.
Commissioner Jennings expressed gratitude, on behalf of the Planning Commission
and staff, to the Sign Focus Group Committee for all their hard work.
Planning Commission Meeting — October 14, 2010 Page 3 of 4
75
Attachment "C"
Items For Action
Comissioner Jennings made a motion to approve and sign Final Order 2010 -05;
EXCP 2010 -04; Var 2010 -04; Woodburn Fertilizer. Commissioner Grigorieff
seconded the motion.
Hendryx suggested that a member of the Planning Commission be appointed to the
99E Corridor Study. Commissioner Jennings volunteered, and was accepted.
Adjournment:
Chairperson Bandelow made a motion to adjourn the meeting. Commissioner
Jennings seconded the motion, and the meeting was adjourned at 7:50pm.
APPROVED
ATTEST
Ellen Bandelow, CHAIRPERSON
James N.P. Hendryx
Economic & Development Services Director
City of Woodburn, Oregon
Date
Date
Planning Commission Meeting — October 14, 2010 Page 4 of 4
76
W UU UB �UJI N
November 8, 2010
TO: Honorable Mayor and City Council through City Administrator
FROM: Dan Brown, Publics Works Director
SUBJECT: CONDUCT PUBLIC HEARING FOR CONSIDERATION OF ADOPTION OF
THE TRANSIT PLAN UPDATE
RECOMMENDATION
That Council conduct a Public Hearing and adopt the Transit Plan Update by
passage of the attached resolution.
BACKGROUND
The City has completed preparation of the Transit Plan Update (Plan) and the
Final Draft has been presented to the public for review and comment. A Public
Hearing is being held to conclude the public involvement effort associated with
the Plan preparation. Upon conclusion of the Public Hearing, staff is seeking
Council approval of the Plan by adoption of the attached resolution.
The Council was briefed on the content of the Plan on June 28, 2010 and
September 27, 2010. City staff has conducted several open houses, user focus
group meetings, stakeholder meetings, and public surveys to support the
findings presented in the Plan. City staff has provided presentations to service
organizations within the community discussing public transportation and the
function of the Plan in formulating public policy on the future direction of public
transportation in Woodburn.
DISCUSSION
Council approval of the Transit Plan Update is essential to the City's ability to
compete for state and federal funding to provide public transportation in
Woodburn. Because public transportation is a heavily subsidized from local,
state, and federal funds, the actual level of service provided is dependent upon
the level of funding received. The Plan has been prepared in a manner that
provides options to achieve a various levels of service based upon community
goals and funding provided. Staff recognized that the Plan would not be a
Agenda Item Review: City Administrator _x_ City Attorney _x Finance —x-
77
Mayor and City Council
November 8, 2010
Page 2
meaningful management tool if it did not recognize that funding sources will
fluctuate and that local contribution will be determined annually through the
City's budgetary process. Therefore, additional effort was made to create a
document that provides options of service levels based upon the level of
funding for the program that is provided. The Plan is intended to be a working
document to assist in making difficult budget decisions as the program
competes with other essential programs.
The Plan has provided the public and Council an in -depth audit of our current
operations and level of service provided. This base line of existing operational
efficiency and level of service provided is necessary to assess how current
funding levels are being expended. It also intended to demonstrate that
providing public transportation is expensive and how heavily subsidized the
program is. The assessment of the current program also provides detailed
information on the limitations of existing services being provided. The Staff has
strived to ensure the Plan provides an accurate assessment of our current public
transportation program.
The Plan has attempted to provide a good sampling of community views on
public transportation. This Public Hearing is the final step in this public outreach
effort. This information is presented to assist the Council in determining an
appropriate and affordable level of service for public transportation in
Woodburn.
The Plan provides a beneficial educational resource for our community. Like
many other public services provided, the details associated with public
transportation are not well understood. The Plan has attempted to provide a
comprehensive accounting of an expensive and heavily subsidized program.
The Plan identifies and prioritizes projects that would enhance the level of
service currently being provided. The inclusion of cost estimates for projects or
modifications to operations allows Council to perform a cost to benefit
assessment when determining policies affecting public transportation.
FINANCIAL IMPACT
The Transit Plan Update is funded by the American Recovery and Reinvestment
Act (ARRA) of 2009 through the Oregon Department of Transportation, Public
Transit Department. The level of service and future initiatives associated with
public transportation in Woodburn will be provided through the annual budget
process.
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Mayor and City Council
November 8, 2010
Page 3
ATTACHMENTS
A copy of the Transit Plan Update Final Draft has been provided in both
electronic and printed copy format to Council.
See Resolution below.
79
COUNCIL BILL NO. 2845
RESOLUTION NO. 1980
A RESOLUTION ADOPTING THE TRANSIT PLAN UPDATE AFTER A PUBLIC HEARING OF
THE CITY COUNCIL
WHEREAS, staff of the City of Woodburn has completed preparation of a
Transit Plan Update at the direction of the Woodburn City Council; and
WHEREAS, staff has engaged in a public outreach process that included
transit user group meetings, stakeholder meetings, open houses, public surveys,
and a public hearing in preparation of the Transit Plan Update; and
WHEREAS, the Woodburn City Council has been briefed by staff on June
28, 2010 and September 27, 2010 of the findings and content within the Transit
Plan Update; and
WHEREAS, the City Council has conducted a Public Hearing on November
8, 2010 and wants to adopt the Transit Plan Update by resolution; NOW
THEREFORE:
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The Transit Plan Update, which is incorporated in its entirety by
this reference, is hereby adopted.
Approved as to form:
City Attorney Date
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
Page 1 - Council Bill No. 2845
Resolution No. 1980
:l
ATTEST:
Christina Shearer, City Recorder
City of Woodburn, Oregon
Page 2 - Council Bill No. 2845
Resolution No. 1980
81
WD
November 8, 2010
TO: Honorable Mayor and Council
FROM: Scott C. Derickson, City Administrator
SUBJECT: Budget Transfer for Professional Assistance from Winterbrook
Planning
RECOMMENDATION
Adopt the attached resolution authorizing a budget transfer from General Fund
Contingency to the General Fund Non - departmental Materials and Services for
the purpose of contracting professional services.
BACKGROUND
On September 8, 2010, the Oregon Court of Appeals issued its ruling in the
Woodburn Urban Growth Boundary (UGB) case sending the case back to the
Land Conservation and Development Commission (LCDC) for more work.
Specifically, LCDC needs to make better findings justifying why it approved
Woodburn's new Urban Growth Boundary.
On September 15, Bob, Jim Hendryx and I met with Richard Whitman, the
Director of the Department of Land Conservation and Development (DLCD)
and his key staff to discuss the Urban Growth Boundary (UGB) case. He seems to
have taken a personal interest in Woodburn's case and asked us what the City
wanted to do. We told him that, if possible, the City wanted the Commission to
make new findings that addressed the concerns of the Court. He was
responsive to this and DLCD's staff is currently in the process of rewriting LCDC's
findings for its meeting in early December.
DISCUSSION
Amending the UGB in Oregon is an extraordinarily complicated process that
requires the collection and analysis of a huge amount of land use data. In the
case of the Woodburn UGB, many of you will recall that the City hired Greg
Winterowd of Winterbrook Planning to provide this technical expertise. Greg has
Agenda Item Review: City Administrator _x City Attorney _x
Finance
82
Honorable Mayor and City Council
November 8, 2010
Page 2
worked extensively on this case and generated many of the key documents
necessary to justify the UGB amendment.
DLCD has now reached a point in rewriting its findings where it too needs the
assistance of Greg Winterowd to complete its work. Since the matter is
extremely time sensitive (i.e., LCDC plans to hear this matter the first week of
December), I exercised my authority as City Administrator to enter into a
contract with Winterbrook Planning, not to exceed $5000, for the purpose of
providing assistance. Specifically, Winterbrook will do the following:
Task 1: Winterbrook will contact DLCD staff to clarify what informational needs
DLCD has with the record for Woodburn's UGB decision. Winterbrook will assist
DLCD in determining where in the record this information can be found.
Winterbrook can assist DLCD in identifying information gaps in DLCD's draft
findings.
Task 2: Winterbrook will review existing background studies and the UGB
Justification Report to explain how the City determined the capacity of the
existing UGB to meet identified employment site needs; Winterbrook will also
explain how approximately 80 acres of identified need could be met within the
existing UGB, leaving approximately 407 acres of unmet need outside the UGB.
Task 3: Winterbrook may assist DLCD staff in explaining how identified site
requirements for targeted industries led to the conclusion that most site needs
must be met on large, flat sites with direct 1 -5 access.
Task 4: Following Director Whitman's review of the draft findings, with
Woodburn's approval, Winterbrook will conduct additional record research and
analysis as needed to address his concerns and clarify DLCD's draft findings.
Task 5: Winterbrook will review and comment on the draft findings and staff
report released by DLCD and, working with City staff, may participate in the
drafting of clarifications to the DLCD staff report and findings.
Task 6: Winterbrook may participate in the hearing before LCDC in Salem,
depending on available funds and direction by the City.
FINANCIAL IMPACT
The actual cost to the City will not exceed $5000 and the funds will come from
General Fund Contingency.
83
COUNCIL BILL NO. 2846
RESOLUTION NO. 1981
A RESOLUTION AUTHORIZING THE BUDGET TRANSFER FROM THE GENERAL FUND
CONTINGENCY TO THE GENERAL FUND NONDEPARTMENTAL MATERIALS AND
SERVICES FOR THE PURPOSE OF CONTRACTING PROFESSIONAL SERVICES.
WHEREAS, the City Council previously utilized a professional consultant for
planning issues related to the expansion of the current urban growth boundary,
and
WHEREAS, the City Council desires to contract with the consultant for
additional professional services totaling $5,000, and
WHEREAS, the amount was not appropriated in the adopted 2010-2011
Budget, and
WHEREAS, ORS 294.450(2) - Contingency Transfers - allows the transfer of
contingency of up to 15% of the total fund appropriation, and
WHEREAS, this transfer does not exceed that 15% limit; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The City Council authorizes the transfer of contingency in the
amount of $5,000 from the General Fund - Contingency to the General Fund
Non - departmental - Materials and Services.
Approved as to Form:
City Attorney
Date
APPROVED:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Christina Shearer, Recorder
City of Woodburn, Oregon
Page 1 — COUNCIL BILL NO. 2846
RESOLUTION NO. 1981
W UU UB �UJI N
November 8, 2010
TO: Honorable Mayor and City Council in capacity as Local Contract
Review Board
FROM: Dan Brown, Public Works Director
SUBJECT: PROFESSIONAL SERVICES CONTRACT AWARD DECA ARCHITECTURE
INC. FOR ARCHITECT /ENGINEER AND RELATED SERVICES
RECOMMENDATION
That the City Council, acting in its capacity as the Local Contract Review Board,
award an indefinite delivery/indefinite quantity professional services contract for
Architect /Engineer and Related Services to the firm Deca Architecture, Inc.
BACKGROUND
The City of Woodburn has identified the need to retain the Architect /Engineer
Professional Services for assistance in facilities related projects. City staff issued a
Request for Proposal and through a qualification based process, selected the
firm Deca Architecture Inc. The professional services contract is an indefinite
delivery/indefinite quantity contract. Services will be utilized for specific facilities
oriented projects. Potential projects include life /safety, space utilization, and
rehabilitation of City owned or privately owned facilities using Urban Renewal
Area funding.
DISCUSSION
The professional services contract is intended to supplement City staff in the
execution of facilities oriented projects. This expertise and capacity does not
currently exist among City staff. Due to the infrequent need for these
professional services, it is not cost effective for the City to retain these specialties
on staff.
Having completed a competitive and qualification based selection process to
identify a firm to provide facilities oriented expertise, the City can be more
response to addressing facilities needs, better plan for facilities utilization, and
have better project estimates for future facilities oriented projects. A total of 16
firms submitted proposals. A selection panel was established to review the
Agenda Item Review: City Administrator _x_ City Attorney _x_ Finance —x-
85
Honorable Mayor and City Council
November 8, 2010
Page 2
proposals and rank them. Deca Architecture inc. was the unanimous first
choice of the panel members. The final ranking of the 16 firms is listed below:
Firm
Score
1. Deca Architecture, Inc.
87
2. Merryman Barnes Architects, Inc.
85
3. Carlson Veit Architects
82
4. Soderstrom Architects PC
76
5. LRS Architects
75
6. Scott / Edwards Architecture, LLC
75
7. Waterleaf Architecture
74
8. LGA Architecture
74
9. SRM Architecture and Marketing
74
10. Arbuckle Costic Architects Inc.
74
1 1.Group MacKenzie
72
12. Lundin Cole Architects, PC
71
13. Nye Architecture, LLC
71
14.Studio 3 Architecture Inc.
68
15. RSS Architecture, PC
67
16. Green Works PC
49
This contract is for one year with the option to extend for up to two additional
years.
FINANCIAL IMPACT
The professional services needed will be obtained through a project specific
Basic Ordering Agreement with Deca Architecture Inc. Basic Order
Agreements will be restricted to less than $250,000 per project. Professional
services obtained for facilities maintenance related projects will be funded
through Public Works professional services expenditures and will also be
awarded under a Basic Ordering Agreement.
..
W UU UB �UJI N
November 8, 2010
TO: Honorable Mayor and City Council via the City Administrator
FROM: Dan Brown, Public Works Director
SUBJECT: UNION PACIFIC PETITION TO CLOSE THE MILL STREET CROSSING
RECOMMENDATION
That the City Council authorize the City Administrator to contest the proposed
closure of the Mill Street railroad crossing.
BACKGROUND
Union Pacific Railroad has submitted to the Oregon Department of
Transportation (ODOT) Rail Division a Public Crossing Safety Application to close
the Mill Street crossing. ODOT Rail Division has the authority under the Oregon
Revised Statutes to close public crossings that pose a threat to public safety.
ODOT Rail has provided the City of Woodburn until November 22, 2010 to
comment on the proposed closing of the Mill Street crossing.
Wilbur Ellis (Woodburn Fertilizer) is the sole benefiting business entity of the Mill
Street crossing and will provide the City a letter outlining their objections to the
proposed closure. City staff conducted a meeting with the Wilbur Ellis
management to review the potential operational impacts of the proposed Mill
Street closure and site limitations restricting truck movements that would
mitigate the railroad crossing closure.
DISCUSSION
Railroad officials have approached the City on multiple occasions to eliminate
the Mill Street grade crossing for public safety reasons. Most recently was during
the City's application for crossing orders from ODOT Rail to allow construction of
the Front Street Improvement project. Staff rejected the request to close Mill
Street and subsequently experienced excessive delays and difficulties in
obtaining the needed crossing orders to proceed with construction of the Front
Street project.
Agenda Item Review: City Administrator _x_ City Attorney _x_
Finance
87
Honorable Mayor and City Council
November 8, 2010
Page 2
The Mill Street crossing was established before the state began regulating grade
crossings. The crossing was grandfathered as a public crossing when the state
began regulating grade crossings. The Mill Street crossing would not be
approved as a public grade crossing under current standards. ODOT Rail has
established a position that the Mill Street crossing provides a limited and unsafe
access to a business. However, since the Mill Street crossing is cataloged as a
public crossing, crossing number of C- 735.45 and C- 735.45 -C (spur crossing), the
impacted jurisdiction is provided the opportunity to comment on the proposed
crossing closure. It is the ODOT Rail Division's preference that the Union Pacific
Railroad and City of Woodburn agree to the closure of the crossing. However,
should Union Pacific and the City of Woodburn not agree on this proposed
grade crossing closing, it will eventually submit the closure to an Administrative
Law Judge for final ruling.
FINANCIAL IMPACT
Closure will have a financial impact on Wilbur Ellis in that accommodation of
truck movements on site will entail reconfiguration of loading and unloading
operations.
Under Oregon Administrative Rules, Union Pacific is financially responsible for the
cost of elimination of the grade crossing in their right of way and local
jurisdiction is responsible for maintaining or modifying the jurisdiction right of way
approaching the grade crossing.
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