08-09-2010 Minutes COUNCIL MEETING MINUTES
August 9, 2010
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0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, AUGUST 9, 2010.
CONVENED The meeting convened at 7:00 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallum Present
Councilor Morris Present
Councilor Pugh Present
Councilor Schmidt Present
Staff Present: City Administrator Derickson, Assistant City Administrator
Stevens, City Attorney Shields, Police Chief Russell, Public Works Director
Brown, Economic & Community Development Director Hendryx, Finance
Director Palacios, City Recorder Shearer.
0:01 PROCLAMATIONS
A. Fill- the -Boot
0:04 REPORTS
A. Chamber of Commerce — Don Judson, Executive Director of the Woodburn Area
Chamber of Commerce provided an overview of upcoming Chamber events. He also
provided a recap of the Fiesta Mexicana and provided thanks to the many City,
Chamber, and Volunteer workers who made the Fiesta a success.
0:11 CONSENT AGENDA
A. approve the Woodburn City Council minutes of July 26, 2010; and
B. accept the Crime Statistics Report through July 2010;
McCallum/Pugh... adopt the Consent Agenda. The motion passed unanimously.
0:12 COUNCIL BILL NO. 2836 — AN ORDINANCE GRANTING A
TELECOMMUNICATIONS FRANCHISE TO LIGHTSPEED NETWORKS, INC.
TO OCCUPY CERTAIN RIGHS -OF -WAY WITHIN THE CITY OF
WOODBURN
McCallum introduced Council Bill No. 2836. Recorder Shearer read the bill by title
only since there were no objections from the Council. Councilor McCallum asked for
about which rights -of -way would be affected. Economic and Community Development
Director Hendryx and Public Works Director Brown clarified. City Administrator
Derickson conveyed that the applicant has expressed a sense of urgency and is dissatisfied
with the length of time necessary to approve the application. Cox/McCallum... amend
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COUNCIL MEETING MINUTES
August 9, 2010
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the ordinance by adding an emergency clause making the ordinance effective on signing.
There was discussion by Councilor Schmidt regarding franchise fees in general. The
motion passed unanimously. On roll call vote for final passage, the bill passed
unanimously. Mayor Figley declared Council Bill No. 2836 duly passed.
0:33 COUNCIL BILL NO. 2837 — A RESOLUTION ADOPTING THE WASTEWATER
FACILITIES PLAN AND RATE STUDY AS REQUIRED BY THE OREGON
DEPARTMENT OF ENVIRONMENTAL QUALITY AND DIRECTING STAFF
TO IMPLEMENT SAID PLAN
McCallum introduced Council Bill No. 2836. Recorder Shearer read the bill by title
only since there were no objections from the Council. Councilor Cox pointed out that the
Council was committed to take this action based upon Federal and State requirements.
Councilor Lonergan clarified that this is a separate issue from the water quality discussion
of last Council meeting. Public Works Director Brown pointed out that this action is the
result of the Council selecting the most cost effective method of financing the required
improvements. On roll call vote for final passage, the bill passed unanimously. Mayor
Figley declared Council Bill No. 2837 duly passed.
0:37 COUNCIL BILL NO. 2838 — A RESOLUTION ADJUSTING WASTEWATER
RATES IN ORDER TO IMPLEMENT THE WASTEWATER FACILITIES PLAN
AND RATE STUDY AND SETTING EFFECTIVE DATES
McCallum introduced Council Bill No. 2838. Recorder Shearer read the bill by title
only since there were no objections from the Council. On roll call vote for final passage,
the bill passed unanimously. Mayor Figley declared Council Bill No. 2838 duly passed.
0:38 TRANSIENT OCCUPANCY GRANT DISTRIBUTION AND PROPOSED THREE
YEAR AGREEMENT
City Administrator Derickson provided a staff report regarding the proposed agreement.
Ken Hector, Woodburn Chamber President spoke in favor of the proposed agreement.
Pugh/Lonergan...authorize the proposed three year agreement with the Woodburn Area
Chamber of Commerce providing $48,000 per year and requiring program deliverables.
The motion passed unanimously.
0:45 AWARD OF CONSTRUCTION CONTRACT FOR WILLOW AVENUE STORM
DRAIN IMPROVEMENTS
Lonergan/McCallum...Council, acting as the Local Contract Review Board, award a
construction contract for the Willow Avenue Storm Drain Improvements to GT
Excavating, LLC in the amount of $56,473.87. The motion passed unanimously.
0:48 CANCELLATION OF AUGUST 23, 2010 COUNCIL MEETING
Cox/Pugh...meeting of August 23, 2010 be cancelled. The motion passed unanimously.
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August 9, 2010
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0:48 DIRECTOR'S APPROVAL OF ZONING ADJUSTMENT 2010 -01, AT 703 N.
EVERGREEN ROAD (SILVER CREEK ASSISTED LIVING CENTER)
Council declined to call this item up for review.
0:49 CITY ADMINISTRATOR'S REPORT
A. Administrator Derickson thanked Don and Rhonda Judson for their efforts at the
Fiesta. He also reported that the Fiesta exceeded its revenue target and was attended
by over 11,000 people.
B. Tall grass issues persist. He provided an update on the complaint statistics and the
steps necessary to address the problem.
0:55 MAYOR AND COUNCIL REPORTS
• Councilor Pugh talked about the partnership between the Woodburn Area Chamber
and the City.
• Councilor Lonergan talked about the repaving projects downtown but is disappointed
by the damage to the stained concrete on Front Street. Public Works Director Brown
talked about options to clean the affected areas.
• Councilor McCallum commented on the Fiesta Parade. He also had a question
regarding the house on Front Street that was subjected to Graffiti abatement.
Administrator Derickson reported that there has been no response from the bank that
owns the property.
• Mayor Figley thanked the Chamber, Volunteers, & City Staff for their efforts on the
Fiesta.
• Councilor Schmidt commented on marking for downtown parking spaces. He also
noted that there are garbage receptacles missing from the greenway path.
• Councilor Cox recommended that in light of the favorable bidding occurring on
public works projects, that the City accelerate projects as much as is feasible.
• Councilor Morris thanked the Fire Chief for the ride on the fire truck. He also
commented on how, as a neighbor to the Fiesta, much improved it was.
1:08 ADJOURNMENT
McCallum/Pugh...meeting be adjourned. The otion pass- - unanimously.
The meeting adjourned at 8:10 p.m.
•
APPRSVED
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4'YNF OF MA
ATTEST . � - - _•
Christina M. A att , - r, Recorder
City of Woodburn, Oregon
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