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06-28-2010 Agenda Packet KF,M CW ATHRYN IGLEYAYOR ITY OF OODBURN DP,CW1 ICK UGHOUNCILOR ARD J.MS,CWII EL CHMIDTOUNCILOR ARD ÝÝß PMC,CWIII ×ÌÇÑËÒÝ×ÔÙÛÒÜß ETER CALLUMOUNCILOR ARD JC,CWIV AMES OXOUNCILOR ARD FL,CWV RANK ONERGANOUNCILOR ARD J28,2010–7:15.. UNE PM EM,CWVI RIC ORRISOUNCILOR ARD CHCC–270MS ITYALL OUNCIL HAMBERSONTGOMERY TREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. In observance of Independence Day, City Hall offices and the Library will be closed Monday, July 5. The Aquatic Center will th be closed Sunday, July 4. th B. Wave Broadband 4th Of July Celebration - Sunday, July 4th, 6:00pm - 11:00pm, Fireworks @ 10:00pm Centennial Park. Featuring family activities, face painting, bounce houses, kids games and activities, music, entertainment, and a fabulous fireworks show! Admission is free and concessions will be available for purchase. Appointments: C. Tony Waite – Park Board 1 4. PROCLAMATIONS/PRESENTATIONS Proclamations: A. National Recreation and Parks Month 2 Presentations: B. Transit Briefing – Dan Brown 3 C. Woodburn Development Ordinance Update – Jim Hendryx 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn School District ööØ¿¾®? ·²¬7®°®»¬» ¼·°±²·¾´» °¿®¿ ¿¯«7´´¿ °»®±²¿ ¯«» ²± ¸¿¾´¿² ×²¹´7ô °®»ª·± ¿½«»®¼±ò Ý±³«²3¯«»» ¿´ øëðí÷ çèðóîìèëòöö June 28, 2010 Council AgendaPage i 6. COMMUNICATIONS None. – This allows the public to introduce items 7. BUSINESS FROM THE PUBLIC for Council consideration not already scheduled on the agenda. – Items listed on the consent agenda are considered 8. CONSENT AGENDA routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A.Woodburn City Council minutes of June 14, 2010 11 Recommended Action: Approve the minutes. B.Woodburn Park and Recreation Board minutes of June 8, 201015 Recommended Action: Accept the minutes. C.Community Services Statistics for May 2010 20 Recommended Action: Accept the report. D.Woodburn Planning Commission Meeting minutes of May 27, 21 2010 Recommended Action: Accept the minutes. E.Building Activity for May 201025 Recommended Action: Accept the report. 9. TABLED BUSINESS – A.Council Bill No. 2814 A Resolution modifying the Business Assistance Loan Program guidelines. 10. PUBLIC HEARINGS A.United Disposal Rate Adjustment – Members of the public wishing to comment on items of 11. GENERAL BUSINESS general business must complete and submit a speaker’s card to the City Recorder prior to commencing this portion of the Council’s agenda. Comment time may be limited by Mayoral prerogative. A.Council Bill No. 2833 - A Resolution authorizing a rate increase 26 for United Disposal Service, Inc. Recommended Action: Adopt the Resolution. June 28, 2010 Council AgendaPage ii B.Enterprise Zone – Local Incentives75 Recommended Action: Direct staff to prepare a resolution implementing Council’s direction on local Enterprise Zone Incentives. C.Authorization to apply for state grant funding ODOT Urban Trail 77 Fund 2010 Grant Application Wyffels Park Mill Creek Trail Segment Recommended Action: Approve by motion, authorization for the City Administrator to apply for an Oregon Department of Transportation (ODOT), Urban Trail Fund Grant Application. – These 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A. Planning Commission approval of cases DR 2010-03, EXCP 2010-79 03, and PLA 2010-01 for the Capaces Leadership Institute Recommended Action: No action is recommended. B.Director’s approval of a Type II Design Review for a garage and 81 storage building at 211 Parr Road (Hope Lutheran Church) Recommended Action: No action is recommended. 13. CITY ADMINISTRATOR’S REPORT 14. MAYOR AND COUNCIL REPORTS 15. ADJOURNMENT June 28, 2010 Council AgendaPage iii ß¹»²¼¿ ×¬»³ June 23, 2010 TO: City Council FROM: Kathy Figley, Mayor SUBJECT: Park Board Appointment The following appointment is made, subject to the approval of the Council. Please forward any adverse comments to me prior to the Council meeting on Monday, June 28, 2010. No reply is required if you approve of my decision. PBC ARKOARDOMMITTEE Tony Waite - term to expire December 2011 o ï Ò¿¬·±²¿´ Î»½®»¿¬·±² ¿²¼ Ð¿®µ Ó±²¬¸ îðïð Ð®±½´¿³¿¬·±² Public Parks and Recreation systems are dedicated to WHEREAS, enhancing the quality of life for millions of residents in communities around the world through recreation programming, leisure activities, and conservation efforts; and A goal of the Woodburn Community Services Department is to WHEREAS, build a sense of spirit and pride in our culturally diverse community by providing quality services that encourage a healthy lifestyle and improve the safety and quality of life in our community; and Participating in recreation provides opportunities for children, WHEREAS, youth, adults and seniors to have life-long fulfillment, fosters a sense of community, and bridges cultures; and Through the many contributions of employees and volunteers in WHEREAS, providing recreation programs, we recognize that these dedicated supporters implement youth activities and ensure that parks and recreation facilities are safe and accessible places for citizens to enjoy; and , The Woodburn Recreation and Park Board articulates the needs WHEREAS for recreation programs and park spaces and advocates for the development of parks and open spaces in the community; , be it proclaimed by the City of Woodburn that July 2010 NOW, THEREFORE is Recreation and Parks Month, and, as Mayor, I encourage all citizens of the City of Woodburn to enjoy our Parks and participate in Recreation programs. , I have hereunto set my hand and caused the seal IN WITNESS WHEREOF of the City of Woodburn to be affixed this 23 day of June 2010. rd Kathryn Figley, Mayor City of Woodburn î WHEREAS, Allied Waste has been a trusted community service provider for many years; and WHEREAS, in her capacity at Allied Waste, Robin Murbach has served Marion County's communities for over ten years providing vision, innovation and leadership; and WHEREAS, the Woodburn City Council, city staff and the City Administrator have found Robin's accessibility, professionalism and her unwavering commitment to excellence have benefited the citizens of Woodburn; and WHEREAS, Robin Murbach is leaving the community effective June 30, 2010. NOW, THEREFORE, I Kathryn Figley, the Mayor of Woodburn do hereby proclaim June 30, 2010 as Robin Murbach Day. Further, the City extends our sincere gratitude, best wishes and the best of luck to Robin. IN WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND AND CAUSED THE SEAL OF THE CITY OF WOODBURN TO BE AFFIXED THIS 28T" DAY OF JUNE 2010. ß¹»²¼¿ ×¬»³ June 28, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Dan Brown, Public Works Director SUBJECT: TRANSIT PLAN UPDATE BRIEFING – END PHASE I RECOMMENDATION: That the City Council be provided a status report on the Woodburn Transit Plan Update (TPU), which is currently underway. Upon receipt of the briefing, Council provides staff approval, approval with modifications, or disapproval of the plan development strategy for final presentation and approval by Council in the fall of 2010. BACKGROUND: The Draft Existing Conditions Report (Report) has been completed and is available to Council for review at the City Administrator’s office. The Report includes an overview of the existing transit services, several community survey efforts, a review of “peer” communities, and key findings. This briefing is intended to provide background information on the TPU, an awareness of the Report for Council reference, goals of the plan, a summary of the final TPU document, and next steps. DISCUSSION: Transit Plan Background This Transit Plan Update (TPU) is being developed as a comprehensive plan that will guide the provision of transit services and facilities in Woodburn over the next 20 years. The TPU will serve as the transit element of the Transportation System Plan (TSP), which all jurisdictions are required to complete by state law. The primary goals of the TPU include: Provide a detailed assessment of existing transit services and funding Agenda Item Review: City Administrator __x____ City Attorney ___x___ Finance __x___ í Honorable Mayor and pity aunail Page 2 ~ Assess aomr~unity needs far public transit and attain broad support for the plan . Determine the feasibility of var~ou types of transit srvEes in ~laa~burn ~ Deveiop ~ "fle~i~le~' transit plan that respor~~s to aarnmunity growth aver the rj~nt ~ ~~~~ The uftir~ate goal of the TPU is to ensure that transit is an integral aamponent at th° overall tranpartatian netrn~orl~, Transit, ~lo~g with other tr~nspartatian modes, v~if! help build a safe and efficient multi~moda! trar~partation netv~or~ i~ YaadburnR Tha TPU vii!! also ° used as rafarer~ae ~~~he~ making land use wade and gui~elir~e revisions as the aar~~r~u~iity groves. ~rrr~r~~ ~r~r~s~f r~-i a~~ F~r~~~n 'aadburr~ Transifi aurrentiy provido~ at~ar~ t~~~a different types of ser`~i~°: the Dial a-R~de and the fired raute bus. The fallowing are key aharaateristias of each sere: ~ D~a~-~wR~d~. This service as provided for eligible seniors and people with di~abilifila~ and pravidw.~ curb=to,aurb transportation. ~rvi~ i~ avaiiable onda~r through Friday from approximately 9:a0 A4 - ~:~0 ~. one-v~ay fares are ~ .~, r~ur~d trip ~.~~. ~ Fixed ~~u~e buy. This ser~rioe operates a single, houriy fired rote rrvith ~~ stop throughout tha aity~ er~~ia° is available landay tE~r~ul; Fri~e`~ from 9:0~ " ~-~ ~ :~ P. one-may faraa are ' .~~. ~ia~rs~~ n average, about ~,~~ trips art aurrontly ta~on ~ranthly on tho fi~e~ route bus, and about ~D~ trips are pravlded rnanthly on Dial-a-fide. Ridership averthe past fev~ yoar h~ r°n~ainad stable an Dial~a=i~ido but his ~e~lir~ed sar~e~nrhat an the fire route bus, likely a result of the eaonor~ia da~vvntar~. Despite the recent decline, ridership f iurs on the fi~od route bU~ appear t~ ° raaverin. ~~r~d~~ The FY ~~~ budgot for vaadburn Transit is apprair~ately~ ~~~,~0. ~parating ar~d capital revenues to support transit oon~e from a variety of local, state and feera! suUrees. ~n a~ aE inUCa! basis, the ~~~~ oor`~tributior~~ i ur tr ~ alit ~~ a pproin~atel~r 1 ~,~~~ a nd fare revers ues are appr~~cirr~ately ~~~OaD. state ar~d fedora! soure~s r~a~e up the differena~ but actual revor~uo ar~aunt vary frern ~~ear=-to=y~~r~ die all p~~lio transit senrie°~, a~ly a sr~ali portion of tta! Honorable Mayor and City Council June 28, 2010 Page 3 costs on Woodburn Transit are paid for by passenger fares. In FY 2008, about 13% of the total operating costs for fixed route were paid for by passenger fares, which is somewhat better than for other transit systems that compare to Woodburn. On the other hand, only about 4% of the total operating cost for Dial-a-Ride is paid for by passenger fares, which is what is typically lower than other transit systems that compare to Woodburn. Community Input To better understand community perceptions of public transit, a series of focus groups and “stakeholder” interviews were conducted with individuals that have a direct stake in the transit services provided in Woodburn. A total of 19 individuals were consulted, most of which were in one of five small focus group meetings held on May 13th, 2010. The five separate focus groups, which were structured around different segments of the community, included: (1) medical institutions; (2) educational facilities; (3) organizations that serve seniors and people with disabilities; (4) the business community; and (5) other community organizations. Similarly, an on-board passenger survey was conducted to better understand how and why existing passengers use the fixed route bus and Dial-a-Ride, and what improvements are important to them. A total of 161 passenger surveys were received on the fixed route bus, which is estimated at about 70% of all people in Woodburn who use this service. A total of 23 surveys were returned on the Dial-a-Ride, which is estimated at about 60% of all people who use this service. Both survey response rates are extremely high compared to response rates realized in other communities. Finally, a community survey is being conducted to understand how the broader community values transit and where they work, shop, and get medical services. As of June 14, 2010, a total of 77 surveys were received. It is anticipated that the community survey will be available through mid July, 2010 and results will be compiled in the Final TPU. Peer Review A comparative analysis of transit operations in communities that are similar to Woodburn was conducted as part of the TPU. The five communities that were compared include: Canby Area Transit (CAT)—Canby, OR South County Transit/Link—Galt, CA Fresno County Rural Transit Agency— Sanger, CA Skagit Transit—Mount Vernon, WA ë Honorable Mayor and City Council June 28, 2010 Page 4 Yamhill County Transit Area—McMinnville, OR There were two main objectives of this comparison: Provide a snapshot of current transit operations in similar communities while informing how Woodburn Transit System may provide service in the future; and Create a benchmark for estimating operating cost, productivity and vehicle requirements for potential shifts in demand response and fixed route operations. Key Findings Based on the review conducted for the Draft Existing Conditions report, key findings and unmet transit needs are grouped into several categories: Existing transit services in Woodburn Roughly 90% of current passengers rate Strong support for local transit. transit services provided by Woodburn Transit System as “good” or “very good.” Among non transit users, the large majority of stakeholders said that they believe transit it is a valuable public service. Both existing passengers and Expanded service hours on the bus. stakeholders strongly support the need to expand service hours on the fixed route bus. Passengers said that the service should start as early as 7:00 or 8:00 AM, and end as late as 7:00 or 8:00 PM. It should also be noted that expanding service hours was identified as a need in the Transportation System Plan (TSP) completed in 2005. Similar to expanded service hours, one of the top Weekend service. service improvements for the fixed route bus, as suggested by existing passengers and stakeholders, was weekend service, with the priority being Saturday service. Two of the five communities compared to Woodburn in the peer review operate service on the weekend, while the other three do not. The regional transit services Better coordination with regional services. that provide connections to Woodburn (CARTS and Canby Area Transit [CAT]) are both viewed as critical components of the transit system in Woodburn. This might mean better timed connections or better physical connections between services. Many of the peer communities operate service outside of their city. Canby, for example, provides connections to Woodburn, Oregon City and Wilsonville while also providing local service. ê Hanerable 1ayor and pity ounail June ~, 0~ ~ Page . Impr~v~ ~n-#ime ~eorm~nc~ ~n fixed rout. It was noted by the drivers, and confirmed during the onboard ride check, that the fi ;ed route bus often has difficulty staying on schedule. For a route that operates houriy, it is typical to allow ~~~ mints of recovery tine every hoer, Recovery tine is also irr~portant when tired aanneotians to otherroutes should occur, such as to ~T or ~T. . bus stogy improverr~ent. ~4any e~cistin passengers indicated that bus taps need ir~prov~n~nt in Woodburn, inaiuding bps benches, shl tors and schedule infornnation. While several new bus sheiters are being instalied in I~~oadburn, eniting passengers yid that n .or ~to~s ne°d better amenities. ~~;°; ~n Di~IA~~~Id~. urrer~t tars on dial-a-Fide are ~ .o per trip and .oo per round tnp. The regular fare on the fired route bus is ~ .00. As n~andato~ ~y tho ° D~~, fares an a con~pl~m~ntr~~ Para-transit s~rvico, v~rhioh rust be provided for eligible seniors and people with disabilities, cannot be more thcar~ twice the fixed route fare. . ~~~~ far a more ~ohesl~~ r~~ion~l ira~sit ~~~en~, Woodburn is at the ~nt~r ~f a n~uah larger raglan stretching from alen~ on the south to the Portland rr~etro area on the north. Accarding to recent employment data, abaut ~~ of people who ~vorlc in Woodburn live autsida of tho city, with the majority of those workers coring from the alen~ area. ir~ilarly, o~ of ,~rorkars yY ho !;v° in Woodburn ~vor~ outside of tl .o ait~~r -~ v~ith tl~° rojority traveling north to the Portland area. strengthening these reglona! cannoctions ~~vith transit v~~as viewed ray many stal~aholdors as a priority for this planning effort. ~ I~~~r~:~~ ~~~:~~~ ~onn°~}fin ~I~~J~~i~r end ~orflond. both ~~l~T~ and CST operate regional services that connect in Woodburn. These J1.r~~l~rJ YY ~r ~f~ Y~1~~ ~.+I~ ~~+ ~~ 1 I ~o~a i It a~o~~ JtLI h~~~l~trrJ 41 n~ somewhat important among existing passengers though understandably, ~cisting passengers felt that in ~proy~r~}°nts to the local service are the priarity~. in addition, the Transportation ystar~ Plan ~TP~ and planning efforts conducted for north ~~arion Jaunty afar ART and alen~ area mass Transit i~istrict~, recorr7n~end better service to alerr~ and l~ortland. ~r~1.~~li~f~f 1 V~ V~i--1~14~AV t~ ~~rrV~n~~~ 4iJV~~t~~~r ~7VE E E~ Jta~~l fl~~l J mentioned the need for impraved mobility to some of the surrounding cornrnunitias for seniors and people with disabilities, in par titular the cor~~r~ u nines of H ubbard a nd ervais. Honorable Mayor and City Council June 28, 2010 Page 6 communities for seniors and people with disabilities, in particular the communities of Hubbard and Gervais. Awareness of existing services (local and regional) The majority of stakeholders Improved marketing of local transit services. and many existing passengers expressed the need for improved marketing of the local transit services. While the bus stops in Woodburn are clearly marked, and marketing information is available at several locations, many people said that they just didn’t know about the transit services that are available. Existing passengers Improved schedule information at bus stops. overwhelmingly said that improvements to bus stops are needed. They also said that information about the bus route would be helpful, especially a schedule and map. Both stakeholders and existing passengers Transit information in Spanish. said that better information in Spanish is important. It is assumed that this information needs to be available in traditional hard-copy formats as well as on-line. As discussed above, the need for Joint marketing with regional services. improved regional connectivity is an important need. Related to this need is the desire to better advertise and market the regional services that serve Woodburn. While most stakeholders were familiar with CARTS and CAT, several said that they wouldn’t know where to go to get more information. While both agencies have a web site, it was noted that this information should be readily accessible at stops where these services connect. Transportation that supports transit Many stakeholders said that one of the I-5 interchange project is needed. primary transportation needs in the community was improving the I- 5/Highway 214 interchange. This is an important project for transit services as well, especially since it has the potential to improve transit operations on Highway 214 and would include a new park and ride and transit facility. A number Improved sidewalks and crossings are needed in some areas. of people mentioned the need for improved sidewalks and connectivity across major roadways. Safe and accessible sidewalks are critical for making public transit attractive, and Woodburn’s Comprehensive Plan includes policy statements that support this goal. è Honorable Mayor and City Council June 28, 2010 Page 7 Some stakeholders mentioned Continue expanding the bike network. the need to continue expanding the bike network in Woodburn, and this was discussed in the Transportation System Plan as well. While taxis Taxis are playing an increasingly important transportation role. are usually more adept at meeting specific transportation needs, costs for these premium services are more than public transportation and are usually not viable for regular trips. Still, when existing passengers were asked how they would have made their trip if transit were not available, 12% said that they would take a taxi. It will be important, however, to ensure that taxis and public transportation complement each other rather than compete since both fulfill an important mobility role. Final Transit Plan Update The Final TPU will include all of the findings and information presented in the Existing Conditions report, along with the following key elements: This will build on the Update of goals, objectives and service measures. goals already completed in the last TSP. This will include a recommended transit plan for fixed Flexible transit plan. route and Dial-a-Ride that is “flexible” in that it responds to unforeseen community conditions. A detailed financial plan will accompany the recommended transit plan. This will provide Woodburn with a set of Implementation considerations. considerations, such as ADA compliance and marketing, as the City implements the recommended transit plan. Next Steps and Schedule The most immediate steps in the TPU include a meeting with some of the transit providers surrounding Woodburn to discuss ways of improving regional mobility and the first of two public meetings. Both are tentatively scheduled for mid-July. The draft Transit Plan Update will be available in late August, which will be followed by the second public meeting. The TPU is on schedule and is expected to be complete by the end of October 2010. FINANCIAL IMPACT: The TPU is being funded with a $50,000.00 America Recovery and Reinvestment Act grant provided through the Federal Transit Administration and the Oregon Department of Transportation. ç Honorable Mayor and City Council June 28, 2010 Page 8 Included within the scope of services of the TPU, is a requirement to identify funding strategies to support any increase to the level of service recommended or identified out this planning process. Because public transportation is a highly subsidized program, financial strategies for continued support of the program will be complex and have a high degree of uncertainty associated with the availability potential funding sources. ïð COUNCIL MEETING MINUTES June 14, 2010 ôêïî DATE: COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, 0:06 COUNTY OF MARION, STATE OF OREGON, JUNE 14, 2010. CONVENED: The meeting convened at 7:07 p.m. (after Urban Renewal Agency Meeting) with Mayor Figley presiding. ROLL CALL: Mayor Figley Present Councilor Cox Present Councilor Lonergan Present Councilor McCallum Present Councilor Morris Present Councilor Pugh Present Councilor Schmidt Present Staff Present: City Administrator Derickson, Assistant City Administrator Stevens, City Attorney Shields, Police Captain Alexander, Police Captain Garrett, Public Works Director Brown, Economic & Community Development Director Hendryx, Community Services Director Row, Finance Director Palacios, City Recorder Shearer. ANNOUNCEMENTS: 0:06 ththth A.The Aquatic center will be closing at 6:00 pm on June 15, 16, and 17 for staff training. B.The Woodburn Public Library will be closed on Sundays for the summer beginning June 13, 2010. They will re-open on Sundays beginning September 12, 2010. PROCLAMATIONS: 0:07 A.Relay for Life B.Pioneros de Oregon Reunion PRESENTATIONS: 0:12 A.Mexican Fiesta – Community Services Director Row, Don Judson and Kristin Graybeal of the Woodburn Chamber of Commerce, and Don Coss of KCKX radio gave a presentation about the 2010 Fiesta Mexicana. COMMITTEE REPORTS: 0:55 A.Chamber of Commerce – Executive Director Don Judson gave a report on the Flower Basket program. He also provided information on upcoming Chamber events. B.Woodburn School District – Superintendent Walt Blomberg gave his final report as the Woodburn School District Superintendent and updated Council on graduation events and the District’s recent budget cuts due to State Revenue shortfalls. Page 1 - Council Meeting Minutes, June 14, 2010 ïï COUNCIL MEETING MINUTES June 14, 2010 ôêïî BUSINESS FROM THE PUBLIC: 0:01 Lydia Saldana, 20765 Willamette Ave, West Linn, made additional comments regarding the future organization of Fiesta Mexicana and the development of future leaders through mentorship. CONSENT AGENDA: 1:07 A.approve the Woodburn City Council minutes of May 24, 2010; B.approve the Woodburn Planning Commission minutes of May 13, 2010; and C.accept the Crime Statistics report for May 2010. Councilor Cox moved that the minutes of May 24, 2010 be amended to accurately reflect the requested change to the Executive Session minutes of May 10, 2011 to Pugh explicitly show that Councilor Lonergan was present at the Executive Session. seconded the motion. Motion to amend the Woodburn City Council minutes of May 24, 2010 passed unanimously. McCallum/Cox ... adopt the Consent Agenda as amended. The motion passed unanimously. TABLED BUSINESS: 1:12 COUNCIL BILL 2814 – A RESOLUTION MODIFYING THE BUSINESS ASSISTANCE LOAN PROGRAM GUIDELINES . City Administrator Derickson suggested that the item be removed from the table and discarded due to a lack of feasibility. Councilor Pugh disagreed and clarified his position regarding venture capital involvement with the proposed modifications and requested that the resolution continue on the table. Council discussed the merits of leaving the resolution on the table and their recollection of the need for program guideline modifications. Economic and Community Development Director Hendryx offered to bring a status report of the program and recommendations regarding the program. Council agreed to continue to table Council Bill 2814. PUBLIC HEARING - STATE SHARED REVENUE 1:22 Mayor Figley declared the hearing open at 8:20 pm for the purpose of hearing public input on State Shared Revenue. Finance Director Palacios provided a staff report on the state requirements and uses of state shared revenue. No members of the public wished to speak in either support or opposition of the use of State Sheared Revenue. Mayor Figley declared the hearing closed at 8:24 pm. PUBLIC HEARING – CITY BUDGET FOR 2010-11 1:24 Mayor Figley declared the hearing open at 8:24 pm for the purpose of hearing public input on the City’s Budget for 2010-11. Finance Director Palacios provided a staff report on the approved City Budget for 2010-11. Director Palacios reported on two changes to the budget. One recommended change increased funding for the School Resource Officer by approximately $20,000 and the other transferred $65,545 for the N. Lincoln & N. Cascade Dr. sanitary sewer project from the Fiscal Year 2009-10 budget to the Fiscal Page 2 - Council Meeting Minutes, June 14, 2010 ïî COUNCIL MEETING MINUTES June 14, 2010 ôêïî Year 2010-11 budget. These changes represent an increase of $94,720 from the Budget Committee approved budget. No members of the public wished to speak in either support or opposition of the 2010-11 Budget. Mayor Figley declared the hearing closed at 8:27 pm. COUNCIL BILL NO. 2830 – A RESOLUTION DECLARING THE CITY OF 1:27 WOODBURN’S ELECTION TO RECEIVE STATE REVENUE SHARING. McCallum introduced Council Bill No. 2830. Recorder Shearer read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2830 duly passed. COUNCIL BILL NO. 2831 – A RESOLUTION CERTIFYING SERVICES FOR 1:28 STATE REVENUE SHARING. McCallum introduced Council Bill No. 2831. Recorder Shearer read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2831 duly passed. COUNCIL BILL NO. 2832 – A RESOLUTION ADOPTING THE BUDGET AND 1:29 CIP MAKING APPROPRIATIONS, AND DECLARING AND CATEGORIZING TAXES FOR FISCAL YEAR 2010-2011. McCallum introduced Council Bill No. 2832. Recorder Shearer read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed 5-1, with Councilor Schmidt voting nay. Mayor Figley declared Council Bill No. 2832 duly passed. AWARD OF CONSTRUCTION CONTRACT FOR W. LINCOLN ST. AND N. 1:30 CASCADE DR. SANITARY SEWER IMPROVEMENTS Lonergan/McCallum ...City Council, acting as the Local Contract Review Board, authorize the City Administrator to enter into a construction contract for the W. Lincoln St & N. Cascade Dr. Sanitary Sewer improvements to Kerr Contractors, Inc. in the amount of $165,545.00. Councilor Cox requested clarification regarding the need for the improvements. Public Works Director Brown stated that the line is failing and is also undersized relative to current demand. The motion passed unanimously. REIMBURSEMENT AGREEMENT FOR SERVICES, MATERIALS, AND 1:35 PROJECTS McCallum/Lonergan ...authorize the City Administrator to execute a reimbursement agreement between the City of Woodburn and the Woodburn Urban Renewal Agency for fiscal year 2010-11. The motion passed unanimously. LAND USE DECISION – PEDIATRIC CLINIC 1:36 The Council declined to call this item up for review. Page 3 - Council Meeting Minutes, June 14, 2010 ïí COUNCIL MEETING MINUTES June 14, 2010 ôêïî CITY ADMINISTRATOR’S REPORT: 1:36 A.The City has received word that it will be awarded an Enterprise Zone designation effective July 1, 2010. B.A City Council display is being planned for the City Hall lobby. C.An illegal sign “blitz” is being planned to occur for the next few weeks. D.The next E-Blurb will be issued soon. MAYOR AND COUNCIL REPORTS: 1:42 Councilor Morris thanked Council members and the public who attended the Boys & Girls Club fundraising breakfast. He also congratulated the Woodburn High School class of 2010. Councilor McCallum expressed thanks to Council and City Department heads for their sponsorship in the Relay for Life. He also praised the numerous businesses who are sponsors. Mayor Figley echoed the praise for support for the Relay for Life and the Boys & Girls Club fundraising efforts. ADJOURNMENT: 1:44 Lonergan/Pugh… meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:45 p.m. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Christina M. Shearer, Recorder City of Woodburn, Oregon Page 4 - Council Meeting Minutes, June 14, 2010 ïì CityofWoodburn CityofWoodburn RecreationandParkBoardMinutes RecreationandParkBoardMinutes June 8, 2010 7:00 p.m. CALL TO ORDER 1. The meeting and was called to order at 7:00 p.m. ROLL CALL 2. Position I Zandi Cox, Member (12/10) Present Position II (Student) vacant Position III Joseph Nicoletti, Board Secretary (12/13) Present Position IV Rosetta Wangerin, Board Chair (12/13) Present Position V Bruce Thomas, Member (12/13) Present Position VI Cheryl Shepherd, Member (12/11) Absent Position VII vacant APPROVAL OF MINUTES FROM May 11, 2010 3. Joseph Nicoletti/Bruce Thomas - Motion to accept the minutes as written. The motion passed unanimously. BUSINESS FROM THE AUDIENCE 4. None. OLD BUSINESS 5. Woodburn Fiesta Mexicana Jim updated the Board that the planning is still going significantly well. Jim displayed the Fiesta Mexicana website, showing the newly posted Sponsorship Program Brochure, and Vendor Application. The parade and volunteer applications are complete and translated and will be posted soon. The Volunteer Application has been distributed at the high school, hoping to get student volunteers. All forms are also available in our office. The Fiesta Mexicana website is being translated in Spanish and will be online soon. Discussion took place involving the Woodburn Chamber of Commerce’s interest of taking the Fiesta Mexicana over as soon as next year. They feel that since the event meets their mission as being tourist related and they already have a significant stake in it. Discussion took place on fees for non- profits and Jim explained the various vendor fees and that in some instances the non-profit fee would be waived but they would be required to dedicate 20 hours of volunteer service at the event. Discussion took place on the tentative schedule of events, their locations, placement of the stage and a concern that the stadium being in disrepair. Jim gave them a brief tentative schedule explaining that the parade would start at the Aquatic Center and certain aspects of the Fiesta Court Coronation would be off site but all other activities would take place at Legion Park. Bruce stated his concern that the stadium needed cleaned and painted before the event to better represent the city of Woodburn. Page 1 of 5 ïë CityofWoodburn CityofWoodburn RecreationandParkBoardMinutes RecreationandParkBoardMinutes June 8, 2010 7:00 p.m. NEW BUSINESS 6. Wyffels Park Trail Jim announced that the State Parks awarded the Land and Water Conservation Fund Grant to replace the playground at Wyffels Park. Jim also explained that this grant is pending review & approval from the National Park Service. There is a compliance issue that needs to be resolved pertaining to a previous LWCG awarded for the Skate Park at Settlemier Park. Some years back, the City vacated a couple of un-built streets that effectively served as a portion of the Park. The issue is that the National Park Service requires that grant recipients maintain project sites as parks in perpetuity. Our position is that the small loss of parkland the street vacations caused was more than offset by a later addition of property off Front Street. Discussion took place on this compliance issue and the required 50% fund match. Jim reported the ODOT Readiness Initiative Grant that was recently awarded (thanks to Dan Brown and Public Works for applying) will provide funds for environmental assessment, permitting, project design and property acquisition required for a boardwalk trail system through Wyffels Park. Jim re-affirmed that we will utilize a citizen’s advisory committee that will give feed back on the project. Aquatic Center Project Update This project is to investigate and make repairs to the roof system at the Aquatic Center. The first step was to replace the HVAC system to eliminate the cause of moisture damage. Triplet Wellman completed the investigation and demolition and found moisture damage to the parapet wall of the natatorium, the crickets and leaking in the roof drain. We are currently negotiating a repair contract with the contractor and work is expected to commence soon. DIVISION REPORTS FROM DEPARTMENT 7. Aquatics – Debbie Wadleigh th Debbie reported that on May 24 a squirrel chewed through some outside electrical wires and caused a power outage on parts of the Aquatic Center. She stated that spring programs would be finished this week and over 100 participants registered for swim lessons in May. Summer hours begin on th Friday, June 18, 5:30am – 9:00pm week nights. The Aquatic Center will be closing early at 6:00pm on June 15, 16 & 17 for staff training. Summer swim lesson registrations were going well, with two evening sessions of swim lessons already full. . Lifeguard and Swim Instructor training classes are being offered June 14-18, from 8:30am – 4:30pm, Monday – Friday and there are still some openings. Debbie passed out various flyers showcasing some summer activities: Beginning Water Polo Class, teaching students the Page 2 of 5 ïê CityofWoodburn CityofWoodburn RecreationandParkBoardMinutes RecreationandParkBoardMinutes June 8, 2010 7:00 p.m. fundamentals of water polo; Competitive Swim Stroke Class, focusing on the four swimming strokes, the starts and turns of competitive swimming; Splash and Read, a poolside story reading on Mondays at 2:00pm; Teen Hawaiian th Swim and Dance night on June 11including a Hawaiian Lei, dancing swimming, and playing on the slide, rope and swing; Wet & Wacky Wednesdays with different fun activities throughout the summer; Tot’s N Tow a special time for parents and their pre-school children to e in the water together; Water Relay Fun daily from 1:00-3:30 pm; Fabulous Fridays special water fun is planned; Satudays Rock with the inflatable rock ready for fun. Also, there is School’s Out for Summer, with food, fun and free swim on June 18;Celebrate Pools, Parks and Play, with ice cream floats and swimming on July 22; Dog Days of Summer, celebration with hotdogs, activities and swimming;End of Summer Block Party, we supply the hotdogs and hamburgers and you bring potluck chips, salads, cookies and drinks. Recreation – Stu Spence Adult Sports – Softball 6 teams playing and Stu displayed new computer software web- th based with standings and scheduling. Co-Ed softball deadline is June 9. Youth Advisory Board – Eric Mora-Orozco was awarded the $400 th scholarship. Elections for new officers will be held June 9. Woodburn Reads - One million page reading challenge currently has 850,000 read. We were awarded the Oregon Community Foundation Grant for $15,000 for the follow-up year of the literacy grant. - Mentoring Grant Kate has recruited 13 trained mentors and she anticipates starting the program next week with one hour meetings on Wednesday and Thursday evenings at the Woodburn Public Library. - Youth Leadership Grant We were awarded a Youth Leadership Grant through the Police Activities League. Funding will send 2 youth and a mentor to Washington DC for leadership training and provide valuable resources for youth leadership and our current Youth Advisory Board. th Boys & Girls Club – Teen Center launch date is July 16 with inflatable bounce toys, skate demo, music and free food. Boys & Girls Club Breakfast – About 150 guests are signed up to attend. This fundraising breakfast hopes to raise a substantial amount of money towards the project. The location was sponsored by Well Springs and the food was sponsored by Food Services of America. Summer Day Camp – Stu has recruited and hired 6 core staff for the summer program, held at Heritage and Valor schools. Staff training will take place on th Monday, June 14 and camp begins on Tuesday, June 15. The camp will run th for 9 weeks through August 13 from 7:30 am-5:30pm. – G.R.E.A.T. Camp Stu reported that this program has received $800 in donations and mini-grant money which will pay for supplies. Currently, 21 Page 3 of 5 ïé CityofWoodburn CityofWoodburn RecreationandParkBoardMinutes RecreationandParkBoardMinutes June 8, 2010 7:00 p.m. kids are registered with the focus on 4-8 graders. GREAT Camp will take place at Heritage/Valor from July 12-16, from 7:30am – 5:30pm. Wellness Walk – this event was sponsored by Well Spring, City of Woodburn and Washington School Parent Club. About 30 participants walked a 1 mile loop and received a free t-shirt. Summer Leader – conducted training for all summer camp leaders for ORPA last Saturday. All Woodburn Summer Day Camp Counselors attended the workshop. Parks & Facilities – Jim Row Mill Creek Greenway Jim reported that the work is on hold until the ground dries out. He displayed pictures of the completed CMU wall, which will separate the parking area from residents on Brown and Cleveland. It provides a buffer between the residents and the parking area. Centennial Park The concession building is currently being constructed. The slab and plumbing are now in place and the rest of the structure will be erected in the next few weeks. The backstop fencing posts for the fourth ball field are in and the maintenance building is complete. Fortunately, this project is progressing on schedule. Discussion took place on future replacement of Centennial Park’s older ball field dugout benches and playground equipment. Questions were asked about restrooms and more picnic tables and Jim clarified that more picnic tables and additional restrooms will be in the concession stand building. Legion Park Field Lights Jim updated the Board on the Legion Park field lighting system repair. The system has not worked for the last 4-5 years and PGE found that the old oil switches and several poles and wires needing replacing. The oil switches were hard to find, but PGE located a company that sold re-manufactured switches. When repaired, the system will be operational for all evening activities at the park. July/August meetings Jim reminded the Board that the July and August meetings would start at 5:30pm. Rosetta suggested that the August meeting be non-televised and held at Centennial Park to tour the new park amenities. FUTURE BOARD BUSINESS 8. Adopt-a-Park – August or September meeting Downtown Plaza activities BOARD COMMENTS 9. Zandi Cox – she took a walk through city parks and has made a comprehensive list of maintenance deficiencies for Jim. She feels that there is Page 4 of 5 ïè CityofWoodburn CityofWoodburn RecreationandParkBoardMinutes RecreationandParkBoardMinutes June 8, 2010 7:00 p.m. a substantial barrier to the success of our parks and community support because park maintenance is less than adequate. Jim stated that he would have a conversation with Public Works and report back to the Board. Jim clarified that park maintenance is a function of maintenance division of public works. Community Services is charge of planning, development, operation, programming and reservations. Jim stated that the 4 maintenance staff responsible for all city owned properties work hard but are stretched thin, since, in addition to parks, they are also responsible for maintaining the grounds at all City facilities, and the landscaping in City Rights-of-Way. He explained their 3 tiered level of service system and how developed parks are given priority over undeveloped areas. Given resource constraints, maintenance personnel have been very responsive when items in need of service have been called to their attention. Joseph Nicoletti – asked about the Adopt-a-Park Program and Jim stated that Matt Gwynn is in the process of mobilizing the adoptees to start in their assigned parks. Bruce Thomas – asked about activities at the Downtown Plaza. Jim shared that an Aztec Dance group is planning to begin practicing there. Bruce suggested eliminating fees at the Downtown Plaza for a couple of years to generated interest and get activities started. Jim explained that any event the City partners with, and the event is consistent with our mission, no fee would be charged. Rosetta Wangerin – is proud of the work accomplished. ADJOURNMENT 10. Adjournment of the meeting was 9:00 p.m. ___________________________ _________________________________ Joseph Nicoletti, Board Secretary Paulette Zastoupil, Recording Secretary Date_________________ Date___________________ Page 5 of 5 ïç îð îï îî îí îì CITY OF WOODBURN Community Development MEMORANDUM Date: June 16, 2010 To: Jim Hendryx, Economic and Development Services Director From: Building Division Subject:Building Activity for May 2010 200820092010 No.Dollar Amount No.Dollar Amount No.Dollar Amount Single-Family Residential 2$416,1981$160,458 3523,797 Multi-Family Residential 0$00$00$0 Assisted Living Facilities 0$00$00$0 Residential Adds & Alts 5$94,5697 $114,300 0$0 Industrial 0$01$80,000 0$0 Commercial 8$986,0002$7,0009$281,844 Signs and Fences 3$1,9980$01$9,695 Manufactured Homes 1$100,0001$5,0000$0 TOTALS 19$1,598,76512$366,758 13$815,376 Fiscal Year to Date (July 1 – $34,580,265$8,981,913 $9,985,615 June 30) H:\JaniceCl\xx PDF Agenda Process\2010\June\June 28\Building Activity - May 2010.doc îë ß¹»²¼¿ ×¬»³ TO: Honorable Mayor and Members of the City Council FROM: Scott C. Derickson, City Administrator DATE: June 28, 2010 SUBJECT: Proposed Rate Adjustment for Allied Waste STAFF RECOMMENDATION It is recommended the City Council conduct a public hearing pursuant to Woodburn Ordinance No. 2460 (solid waste management ordinance) to examine and consider Allied Waste’s revised rate schedule and corresponding request for a rate increase. Allied Waste is requesting that rates be adjusted effective July 1, 2010. After considering all testimony and documents provided during the hearing, staff recommends approval of Allied Waste’s revised rate schedule and requested rate increase based on the justifications set forth below. Staff has prepared a proposed resolution (see ) authorizing a rate increase Attachment A for Allied Waste. SYNOPSIS Allied waste submitted a proposed rate increase to City staff in April of 2010. This was providing to City Council for review on May 21, 2010 in anticipation of tonight’s City Council meeting. For your review, an additional copy of Allied Waste’s proposal is also included in this Agenda Item (see ). The Attachment B proposal satisfies the ordinance requirement for a complete, revised rate schedule and documented evidence of actual or projected increased operating costs. An Allied Waste representative will attend the City Council meeting to answer any questions you might have. In November of 2009, the City Council adopted Ordinance 2460 (see ), which put into place a new Solid Waste Franchise Agreement. Attachment C Section 4 of the agreement addresses rates and criteria for increasing refuse collection rates. In short, the agreement provides that the Franchisee (Allied Agenda Item Review: City Administrator __x____ City Attorney ___x___ Finance __x___ îê Honorable Mayor and City Council June 28, 2010 Page 2 Waste) shall have the right to charge and collect reasonable compensation from those to whom it furnishes franchised services. Councilors should also note that the last approved rate adjustment for Allied Waste was a 4% increase, which was approved in June 2006 based on increased operating expenses. The City also approved an 8% increase in 2005. Under Section 4, the Council may approve or deny a rate increase based upon, but not limited, the following criteria: Increases in operating or capital costs; Increases in City population; Extension of City boundaries; Increase of intensive residential, commercial or industrial development within the City; Changes in solid waste or recycling technology; Changes in regulatory requirements; Inability of Franchisee to adequately handle increased needs for said service; The rates in other cities for similar services; and, The public interest by assuring reasonable rates to enable Franchisee to provide efficient and beneficial service to user of the service. Under the proposed 6.6% rate increase, the average impact to residential users will range from $1.10 to $1.80 per month depending on cart size. For commercial users with a 1 yard can, a weekly pick-up service would increase from $79.50 to $83.10 – or by approximately 4.5%. Bi-weekly pick up for the same use would increase from $146.45 to $161.10 – or by approximately 10%. For Commercial users, the highest increase will occur with 2 yard cans on a three week collection schedule, which is proposed to increase from $366.70 to $455.70. This is due to the costs associated with this particular option. During our conversations, Allied Waste expressed their commitment to find alternative routes for these users given the sharply increased costs associated with this particular service. Allied Waste is also proposing the addition of a 4 and 5 week commercial pick- up schedule as new options. A summary of changes from existing rates is provided in Attachment B - including proposed rate information associated with Woodburn’s industrial users. îé Honorable Mayor and City Council June 28, 2010 Page 3 JUSTIFICATION Allied Waste cites three major factors for proposing an increase: The last rate increase occurred in 2006 and was 4%. Since that time, costs 1) have outpaced inflation (see ), specifically group benefit costs Exhibit 1 (health benefits) and yard waste processing fees. 2) Low commingled recycling commodity pricing causing recycling to become a cost to users rather than an offsetting revenue, and; 3) A 2% increase in franchise fees. In 2009 and 2010, Allied Waste’s salaries and wages increased, on average, 2.0% each year. According to Allied Waste, these cost-of-living adjustments were needed in an effort remain competitive, attract and retaining talented employees. In addition, employee benefits, mostly medical insurance premiums, continue to rise at a higher rate than inflation. For Allied Waste, benefit costs increased almost 8% over the past year alone. Much of Allied Waste’s compensation is subject to the collective bargaining process. Commodity markets peaked in the summer of 2008. Since 2008, Allied Waste has experienced a steady decrease in all markets. In most cases, the markets have now stabilized and improved slightly from the lows experienced in the first quarter of 2010. The decrease in the three largest commodities (metal, cardboard and commingled recycling) has resulted in $68,000 less commodity revenue from the City of Woodburn customers. Specifically, metal has decreased from $250 per ton to $190. Commingled recycling went from $15 per ton to a negative of $5, or paying to dispose of the material. Only recently has there been some positive movement in commingled recycle material, putting the market value now at a positive $10 per ton. Commingled recyclable material is a volatile and unpredictable market. Cardboard is the only market that has increased from $45 per ton to $55. îè Honorable Mayor and City Council June 28, 2010 Page 4 Exhibit 1 – Inflation vs. Allied Rate Increases YearWoodburn Rate IncreaseCPI (Portland) 19980%1.90 19990%3.30 20000%3.10 20010%2.50 20020%0.80 20030%1.40 20040%2.60 20058%2.60 20064%2.60 20070%3.90 20080%3.70 20090%3.70 Total12% 32.10% Allied Waste’s Statement of Income for Twelve Months Ended December 31, (see ) shows 2008 revenues of $3,549,770 2008, 2009 and Projected 2010 Exhibit 2 with operating expenses of $2,571,795 and a gross profit of $997,975. After provisions for taxes and personnel costs, the net income was $312,385, representing an 8.8% Return on Investment (ROI). For 2009, revenues were $3,581,504 with operating expenses of $2,682,958 and a gross profit of $898,546. After taxes and personnel costs, their net income in 2009 was $259,966, or a 7.3% ROI. Allied Waste indicates an 8% ROI is standard in the industry, which is consistent with the City Council’s past dialog and rate considerations. Without a rate increase, Allied Waste is projecting flat revenues in 2010 of $3,581,504 while facing $122,774 increase estimated costs of operations, directly impacting net profits. An $11,044 increase in salaries, general expenses and administration is expected as well. Overall operating income is estimated to fall by $133,818. If the Council does not approve the proposed rate increase, Allied Waste projects a 5% ROI for 2010. If approved, the new rate schedules are estimated to bring Allied Waste’s 2010 ROI to 7%, still down 1.8% from their 2008 ROI. According to Allied Waste, their ROI will remain under industry standards (of 8%) regardless of the Council’s decision. îç Honorable Mayor and City Council June 28, 2010 Page 5 Exhibit 2 – Summary: Allied Waste’s Statement of Income 2008 Actual 2009 Actual20102010 Projected Projectwith 6.6% rate Withoutincrease Rate $3,717,201 Revenue$3,549,770$3,581,504$3,581,504 $2,805,732 Costs of operations$2,571,795$2,682,958$2,805,732 $911,469 Gross Profit$977,975$898,546$775,771 $476,313 Salaries, General & Administration $457,334$465,269$476,313 $435,156 Operating Income $520,641$433,276$299,458 $174,062 Provisions for Taxes $208,256$173,311$119,783 $261,093 Income $312,285$259,966$179,675 Income as % of Revenue8.8% 7.3% 5.0% 7.0% Allied Waste’s was not audited. The information provided Statement of Income to the City was used as the basis for our discussions and the analysis included in this Agenda Item. Allied Waste also provided the City with a comparison summary of the rates charged in the Woodburn franchise to those in other area communities, which is included in their attached proposal. This summary shows the proposed rates for Woodburn as slightly higher in some cases, and slightly lower in others when compared to other jurisdictions. All in all, staff found the proposed rate increase places the City in a comparable position to the other communities used in the comparison. FOOD RECYCLING OFFERED Since the City received Allied Waste’s rate proposal, Allied Waste has approached the City offering to make Woodburn the 5 City in Oregon to th implement a residential food waste recycling program. As staff understands Allied Waste’s offer, the food recycling program is not contingent on the approval of new rates. According to Allied Waste, Woodburn already has weekly yard debris pick-up with material being transported to the only food waste facility permitted in Oregon. The program is relatively simple to implement, as the approved food/compostable items are placed in the yard debris cart instead of the garbage cart. The yard debris cart is picked up weekly, the same day as garbage. Food scraps and other compostable material account for almost 30% of garbage. It is better to compost this waste instead of throwing it away because there is no benefit after throwing it away. Composting food scraps helps to reduce greenhouse gas emissions and produces a valuable agricultural product íð Honorable Mayor and City Council June 28, 2010 Page 6 for healthier soils and gardens. If agreed to by the City, Allied Waste will provide the necessary information packets to our customers to implement the program. FINANCIAL IMPACT The requested rate adjustment will increase residential rates by 6.6%; the average impact to residential users will range from $1.10 to $1.80 per month depending on cart size. Commercial and industrial rates will be adjusted in similar proportion, depending on use. If the rate increase is approved, the franchise fees paid to the City will be approximately $69,000 per-year. The City’s overall franchise fee increased from 3% to 5% effective December of 2009. íï íî íí íì íë íê íé íè íç ìð ìï ìî ìí ìì ìë ìê ìé ìè ìç ëð ëï ëî ëí ëì ëë ëê ëé ëè ëç êð êï êî êí êì êë êê êé êè êç éð éï éî éí éì ß¹»²¼¿ ×¬»³ June 28, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Economic and Development Services Director SUBJECT: Enterprise Zone – Local Incentives RECOMMENDATION: Consider establishing local incentives to complement and enhance Woodburn’s Enterprise Zone Program. Direct staff to prepare a resolution implementing Council’s direction on local Enterprise Zone Incentives. BACKGROUND: A key goal established by Council is to promote economic development by revisiting the City’s economic strategy regarding business attraction, retention and sustainability. This past March, in recognition of this goal, Council passed Resolution 1961 initiating an Enterprise Zone application with the State of Oregon’s Business Oregon Department, for the City of Woodburn. Woodburn’s Enterprise Zone designation will become official on July 1, 2010. The Enterprise Zone Program provides specific tax incentives for qualifying businesses located within designated Enterprise Zones. A local incentive, offered in addition to the State’s incentive program, furthers the attractiveness of such programs. The purpose of this request is to get direction from the City Council on the extent of local Enterprise Zone incentives. DISCUSSION: Oregon’s Enterprise Zone program was developed in the 1980’s to assist economically struggling communities retain and recruit new businesses. Today, there are over 50 Enterprise Zones in Oregon, with Woodburn being one of the newest additions to the program. Local incentives differentiate one program from another and demonstrate local commitment for retaining and/or attracting new businesses. Taken together, the Enterprise Zone and local Agenda Item Review: City Administrator ___x___ City Attorney __x____ Finance __x___ éë Honorable Mayor and City Council June 28, 2010 Page 2 incentives package carry out the Council goal of business attraction, retention and sustainability. What are local incentives? Local incentives are those fees and charges that the local municipality establishes and that are outside state authority or purview. Examples include planning fees, water and sewer connection charges, business license fees, etc. Other fees and charges, such as system development fees, are problematic to waive, since costs for the ultimate facility upgrade require revenues which would have to be made by others. The proposed list of local incentives includes planning, business, and sewer/ water hookup fees. These incentives reduce the upfront costs of development. Overall revenue impacts would be minimal, primarily affecting general fund revenue. The following Enterprise Zone Local Incentives are recommended for Council’s consideration: 1.An expedited permit process for Enterprise Zone projects 2.Fifty percent of land use fees waived for businesses qualifying for the Enterprise Zone 3.A waiver of 100% of land use fees for businesses qualifying for the Enterprise Zone that also meet the 150% salary and benefitthreshold of Marion County’s median income 4.Waiver of the following fees: a.Sign permit fee b.Business license fee c.Pre-application fee d.Expedited review fee e.Water and sewer hook-up fees (up to $2,000) f.Enterprise Zone application fees FINANCIAL IMPACT: Exact impacts are dependent upon several variables, such as the number of businesses qualifying yearly for incentives, the size of the project, the size of water meters, etc. Amounts associated with a significant project (200,000+ sq. ft.) would total approximately $20,000, while businesses simply installing new machinery would have no discernible financial impact on City revenue. éê ß¹»²¼¿ ×¬»³ June 28, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Dan Brown, Public Works Director SUBJECT: AUTHORIZATION TO APPLY FOR STATE GRANT FUNDING ODOT URBAN TRAIL FUND 2010 GRANT APPLICATION WYFFELS PARK MILL CREEK TRAIL SEGMENT RECOMMENDATION: That the City Council approve by motion authorization for the City Administrator to apply for an Oregon Department of Transportation (ODOT), Urban Trail Fund grant application. The Urban Trail Fund is to develop and maintain multi-use trails for non-motorized vehicles and pedestrians, within urban growth boundaries, to provide or improve links to roads and highways, footpaths, bike trails, and public transit. BACKGROUND: The Oregon Jobs and Transportation Act became law in July 2009. Section 31 of that bill created the Urban Trail Fund (UTF) and provided funding for the 2009- 2011 biennium. The purpose of the UTF is to develop and maintain multi-use trails for non-motorized vehicles and pedestrians, within urban growth boundaries, to provide or improve links to roads and highways, footpaths, bike trails, and public transit. In this funding cycle ODOT will award between two and four grants. With limited funds, we are seeking high-impact projects that demonstrate how trails are an important part of the transportation system in urban areas. Priority will go to communities that have shown commitment through prior investment in their trail network and recent or on-going planning and public outreach efforts supporting trails as part of the transportation system. Single, stand-alone trails that are not clearly part of a broader bicycle/pedestrian or multi-modal transportation network will not be selected. Agenda Item Review: City Administrator ___x___ City Attorney __x____ Finance _x____ éé Honorable Mayor and City Council June 28, 2010 Page 2 DISCUSSION: The City has previously been award a Readiness Grant to complete design and right-of-way acquisition for this project in order to having a project ready for future funding opportunities. The Readiness Grant was initiated to ensure that there were projects “shovel ready” when special funding was provided. The lack of “shovel ready” projects made it difficult to allocate stimulus funds when provided. The Urban Trails Fund is the City’s first opportunity to seek construction funds for the Wyffels Park segment of the Mill Creek Trail Project. The project is to create connectivity between two major collector streets in Woodburn following a route identified for development in the Mill Creek Trail Master Plan. This particular segment of the Mill Creek Trail has been identified as a key pedestrian access for children walking from neighborhoods along Hardcastle Avenue to Washington Elementary located on Lincoln Street. The City has also identified this section of Mill Creek for wetland enhancement. The City is currently working with the Woodburn School District for a long-term project to restore the section of Mill Creek in the vicinity of the proposed trail for environmental restoration and studies. The collaborative effort between the City and the Woodburn School District to provide a “living laboratory” for environmental studies and opportunity for high school seniors to meet their state requirements for community service provides a rich opportunity for enhancing this wetland environment. The proposed trail will be an elevated trail in the Mill Creek buffer and be designed to allow access to wetland area without intruding into the wetland and floodway. This trail project would compliment several programs ongoing intended to improve public safety, awareness of our natural environment in an urban location, and public recreation. Project will require that design and right-of-way acquisition be completed this year and contract documents prepared for award in spring of 2011. FINANCIAL IMPACT: Should the Wyffels Park segment of the Mill Creek Trail be approved for Urban Trail Fund grant, the City’s contribution would be . The total cost of $51,163.00 the project is estimated at $393,100.00. City contribution would come from Park System Development Charges. éè ß¹»²¼¿ ×¬»³ June 28, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Director of Economic & Development Services SUBJECT: Planning Commission approval of cases DR 2010-03, EXCP 2010-03, and PLA 2010-01 for the Capaces Leadership Institute RECOMMENDATION: No action is recommended. This item is placed before the Council for information purposes in compliance with the Woodburn Development Ordinance. The Council may call up this item for review if it desires. BACKGROUND: The property owner, Willamette Valley Law Project, requested a Type III Design Review for a 3,000 square foot office and multi-use building, an Exception to Street Right-of-Way and Improvement Requirements for Young Street and C Street, and a Consolidation of Lots to combine two existing parcels into one and adjust existing lot lines. The Planning Commission conducted a public hearing and approved all three cases on June 10, 2010. DISCUSSION: None. FINANCIAL IMPACT: This decision is anticipated to have no public sector financial impact. Agenda Item Review: City Administrator ___x___ City Attorney ___x___ Finance __x___ éç Honorable Mayor and City Council June 28, 2010 Page 2 Zoning map èð ß¹»²¼¿ ×¬»³ June 28, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Director of Economic and Development Services SUBJECT: Director’s approval of a Type II Design Review for a garage and storage building at 211 Parr Road (Hope Lutheran Church) RECOMMENDATION: No action is recommended. This item is placed before the Council for information purposes in compliance with the Woodburn Development Ordinance. The Council may call up this item for review if it desires. BACKGROUND: The applicant, Hope Lutheran Church, requested a Type II Design Review for a 720 square foot garage and storage building accessory to an existing house of worship. DISCUSSION: None. FINANCIAL IMPACT: This decision is anticipated to have no public sector financial impact. Agenda Item Review: City Administrator __x____ City Attorney __x____ Finance __x___ èï Honorable Mayor and City Council June 28, 2010 Page 2 Zoning map Site Plan èî