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06-14-2010 Presentation: FiestaæÎÎÙÛÈËÏ÷ÔØÊÉÜðØÅÔÚÜÏÜ Presenters: Jim Row, Kristin Graybeal, Don Coss, Don Judson August 6-8, 2010 Legion Park Woodburn, OR ôÏÉËÎÙÈÚÉÔÎÏ •A 47 year Woodburn tradition highlighting Woodburn’s cultural heritage •Transition in leadership •Tremendous community involvement: 20 community members actively participate in planning the event •Planning meetings occur 2-3 times per month íÑÜÏÏÔÏÖøÑØÐØÏÉÊ Various components to plan including: Finance -Sponsorships Court Parade Kid’s Zone Logistics Volunteers Marketing Vendors Soccer Tournament Live Entertainment ÷ÔÏÜÏÚØêÍÎÏÊÎËÊÕÔÍÊ •Developed working budget -committed to avoiding general fund subsidy •Cost: Infants -Free, Under 18 -$1, Over 18 -$3 •Created sponsorship program & brochure •Promoting sponsorship program by mailing brochure to business members, newspaper article, licensees, informing Chamber & WAT and personal contact •Working with local financial institutions (MaPS, West Coast Bank) for assistance at each money handling site at the event •Researching mobile ATM options since cash only event ÷ÔØÊÉÜúÎÈËÉ •Traditional element of the Fiesta •Rosemary Ramirez managing •2009 court is currently promoting this year’s event •Eligible candidates will be aged 16-18, currently enrolled in high school or college, and bi-lingual in both English & Spanish •Candidates evaluated according to their demonstrated commitment to academics and community service •Three key events related to the court: Orientation –June 26 Presentation –July 10 Coronation –Aug. 6 íÜËÜÙØ •Traditional element of the Fiesta •Applications now available -must be completed in advance •Saturday, August 7 at 12pm •Route -Aquatic Center to Legion Park òÔÙiÊãÎÏØ •Previous Fiesta’s included a carnival •This year: inflatable bouncers, arts and crafts booth, games, face painting, rock climbing wall •Separate fee for Kid’s Zone activities •Herbalifesponsoring volunteers ñÎÖÔÊÉÔÚÊ • Arrangements are being made to successfully manage: Admissions Security Restrooms Trash Parking Lighting Fencing Electrical needs •Solicited proposals from three security firms; met on site to address needs based on previous experience •Repaired soccer field lighting çÎÑÈÏÉØØËÊ •First year actively recruiting volunteers •Volunteer application now available •Volunteer coordinator and on-site volunteer manager will provide orientations and check-in •Recruiting volunteers through HandsOnMid-Willamette Valley, WAT’sdatabase, and Oregon Garden database •At least 100 volunteers needed over the course of the event ðÜËÒØÉÔÏÖ •Website www.woodburnfiestamexicana.com •Court participation in promotional events •El Gallo Magazine •Four Radio stations (KSND 95.1FM, KWBY 940AM,KCKX 1460AM, and KW!P 880AM) •Newspaper articles •Your Hometown Magazine •Event Program •Facebook çØÏÙÎËÊ •Important element of the Fiesta •Vendor application now available •Charge for vendors $300 –450 •Recruiting food, merchandise and educational vendors •Nonprofits can volunteer 20 hours in exchange for booth fee êÎÚÚØËéÎÈËÏÜÐØÏÉ •Traditional element of the Fiesta •Youth and adult teams participating •Willamette Soccer League planning adult tournament •Woodburn Athletic FutbólClub planning youth tournament •Qualifying games prior to Fiesta weekend •Semi-finals and finals at Legion Park Saturday and Sunday ñÔÇØøÏÉØËÉÜÔÏÐØÏÉ •Significant component of the Fiesta •Focusing on family friendly entertainers •Four radio stations are assisting in providing entertainment, including KSND 95.1FM, KWBY 940AM,KCKX 1460AM, and KW!P 880AM •First year of Woodburn’s Spanish radio stations’ involvement ÷ÔØÊÉÜ Looking into the future…. One of Woodburn’s most widely known events • •47 year history of attracting tourists and visitors •Unique to our area •Foundation on which to build a community wide event •Potential proposal for 2011