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05-10-2010 MinutesCOUNCIL MEETING MINUTES May 10, 2010 HR:MN o:oo DATE: COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 10, 2010. CONVENED: The meeting convened at 7:00 p.m. with Mayor Figley presiding. ROLL CALL: Mayor Figley Present Councilor Cox Present Councilor Lonergan Arrived 7:55 Councilor McCallum Present Councilor Morris Present Councilor Pugh Present Councilor Schmidt Present Staff Present: City Administrator Derickson, Assistant City Administrator Stevens, City Attorney Shields, Police Chief Russell, Police Captain Alexander, Police Captain Garrett, Public Works Director Brown, Economic & Community Development Director Hendryx, Community Services Director Row, Recreation Manager Spence, City Recorder Shearer. o:oi ANNOUNCEMENTS: A. Dedication of the "Tom Tennant Memorial Garden" will be Wednesday May 12, 2010 at the Woodburn Police Department from lpm to 4pm o:oz APPOINTMENTS: A. Pugh/Cox... approve the appointment of members to the Interchange Aesthetics Citizen Advisory Committee as announced by Mayor Figley. The motion passed unanimously. B. McCallum/Pugh... approve the appointment of Charles Piper to the Planning Commission made by the mayor. The motion passed unanimously. C. McCallum/Cox... recommend Mel Schmidt be appointed to the Pudding River Watershed Council. The motion passed unanimously. 0:03 PROCLAMATIONS: A. Mayor Figley declared May 15-22, 2010 as Public Works Week. B. Mayor Figley declared May 10-15, 2010 as Police Week and May 15, 2010 as National Peace Officers Memorial Day. C. Mayor Figley declared May 24-31, 2010 as Buddy Poppy Week. oao PRESENTATIONS: A. Jamison Cavallar, Executive Director of the Pudding River Watershed Council, 5920 SW Division St, Portland gave a presentation on the purpose and activities of the Pudding River Watershed Council and provided a historical report. Page 1 -Council Meeting Minutes, May 10, 2010 COUNCIL MEETING MINUTES May 10, 2010 HR:MN o:z~ COMMITTEE REPORTS: A. Don Judson, Executive Director of the Woodburn Chamber of Commerce updated Council on upcoming Chamber activities and events. Tourism coordinator Kristen Graybeal played a promotional video for Woodburn area activities and attractions. B. Walt Blomberg, Superintendent of the Woodburn School District, updated Council on upcoming District activities and events including Music Festival, a children's theatre event, volunteer appreciation and graduation. o:az BUSINESS FROM THE PUBLIC A. No one wished to address Council. o:az CONSENT AGENDA A. approve the Woodburn City Council minutes of April 12, 2010; B. approve the Woodburn Planning Commission Minutes of Apri122, 2010; C. approve the Woodburn Park and Recreation Board Minutes of April 13, 2010; D. approve the Woodburn Library Board Minutes of April 21, 2010; E. accept the Crime Statistics report through April 2010; F. accept the Building Activity report for March 2010; G. accept the Building Activity report for April 2010; H. accept the Community Services Department Statistics for March 2010; and I. authorize the City Administrator to execute on behalf of the City a management agreement with Boys and Girls Club of Salem, Marion, and Polk Counties. Pugh/Cox... adopt the Consent Agenda with the exception of item I. which will be addressed at a future meeting. The motion passed unanimously. ~:oz TABLED BUSINES: A. Council Bill 2814 - A Resolution modifying the Business Assistance Loan Program guidelines remained on the table. B. Council Bill 2826 - A Resolution directing that seven "NO PARKING" signs be installed on the west side of Brown Street between Brown Court and Bridlewood Lane. Pugh/McCallum... remove from the table. The motion passed unanimously. x:03 COUNCIL BILL N0. 2826 - A RESOLUTION DIRECTING THAT SEVEN "NO PARKING" SIGNS BE INSTALLED ON THE WEST SIDE OF BROWN ST. BETWEEN BROWN COURT AND BRIDLEWOOD LANE Council Bill 2826 was previously introduced and read so no further reading was necessary. Public Works Director Brown provided a staff report to Council outlining efforts to notify impacted citizens. Council discussed comments received from citizens both in favor and opposed to the reduction of on street parking. On roll call vote for final passage, the bill passed with Councilors Lonergan, McCallum, and Morris voting aye and Councilors Pugh, Schmidt, Cox voting nay. Mayor Figley cast the deciding vote and voted aye. Mayor Figley declared Council Bill No. 2826 duly passed. Page 2 -Council Meeting Minutes, May 10, 2010 COUNCIL MEETING MINUTES May 10, 2010 HR:MN i:zs COUNCIL BILL N0. 2827 - AN ORDINANCE REPEALING CERTAIN UNNECESSARY ORDINANCES THAT WERE REPEALED BY IMPLICATION McCallum introduced Council Bill No. 2827. Recorder Shearer read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2827 duly passed. i:z~ COUNCIL BILL N0. 2828 - A RESOLUTION INITIATING A LEGISLATIVE AMENDMENT TO EXPAND THE NEIGHBORHOOD CONSERVATION OVERLAY DISTRICT (NCOD) TO INCLUDE ADDITIONAL PROPERTIES FRONTING SETLLEMIER STREET McCallum introduced Council Bill No. 2828. Recorder Shearer read the bill by title only since there were no objections from the Council. Mayor Figley declared a potential conflict of interest on this item and did not participate in its passage. Durrell Crays of 167 W. Settlemier spoke in favor of the bill. On roll call vote for final passage, the bill passed with Councilors Pugh, Lonergan, McCallum, and Cox voting aye. Councilors Schmidt and Morris voted nay. Mayor Figley declared Council Bill No. 2828 duly passed. ~ az CM/CG CONTRACT AWARD FOR ROOF AND BUILDING REPAIRS TO THE AQUATIC CENTER Morris/Lonergan ...City Council, acting as the Local Contract Review Board, award the contract for Construction Manager/General Contractor to Triplett Wellman Contractors for the Aquatic Center roof and building shell repair. Public Works Director Brown provided additional information about the alternative contracting process and the project. The motion passed unanimously. z:oo LIQUOR LICENSE CHANGE OF OWNERSHIP - ON-PREMISE SALES Lonergan/Pugh ...recommend that OLCC approve a Change of Ownership -Full On- Premise Sales application for the End Zone Sports Bar and Grill. The motion passed unanimously. z:oi LIQUOR LICENSE CHANGE OF OWNERSHIP -OFF-PREMISE SALES WITH FUEL PUMPS Lonergan/Cox ...recommend that OLCC approve a Change of Ownership -Off-Premise Sales with Fuel Pumps application for AM/PM of Woodburn. The motion passed unanimously. z:oz LIQUOR LICENSE NEW OUTLET -FULL ON-PREMISES SALES (COMMERCIAL ESTABLISHMENT) Lonergan/McCallum ...recommend that OLCC approve a Liquor License New Outlet - Full On-Premise Sales (Commercial Establishment) application for the Sand Trap Bar and Grill. The motion passed unanimously. Page 3 -Council Meeting Minutes, May 10, 2010 COUNCIL MEETING MINUTES May 10, 2010 HR:MN z:o3 WOODBURN CROSSING (WALGREENS) PARTITION The Council declined to call this item up for review. z:o3 PLANNING COMMISSION APPROVAL OF DESIGN REVIEW DR 2010-01 AND VARIANCE VAR 2010-01, FOR A NEW POLE SIGN AT 850 LAWSON AVENUE The Council declined to call this item up for review. z:oa CITY ADMINISTRATOR'S REPORT: A. Special Council meeting scheduled for 8:30am Saturday, May 15, 2010. B. Budget Committee meeting scheduled for 9:OOam Saturday, May 15, 2010. z:~ i MAYOR AND COUNCIL REPORTS: • Councilor Pugh appreciates the crack sealing on Woodland St. • Councilor Lonergan complimented the City on the appearance of Cowen park. He also congratulated Chief Russell on his recent recertification. z:i3 EXECUTIVE SESSION: Mayor Figley entertained a motion to adjourn into executive session under the authority of ORS 192.660(2)(d), ORS 192.660(2)(f) and ORS 192.660(2)(h). Pugh/McCallum...adjourn to executive session under the statutory authority cited by the Mayor. The motion passed unanimously. 2:13 The Council adjourned to executive session at 9:15 pm and reconvened at 10:40 pm. Mayor Figley stated that no action was taken by the Council while in executive session. Z:~a ADJOURNMENT: McCallum/Pugh...meeting be adjourned. ATTEST Page 4 -Council Meeting Minutes, May 10, 2010 The motion passed unanimously.