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05-10-2010 Agenda Packet KF,M CW ATHRYN IGLEYAYOR ITY OF OODBURN DP,CW1 ICK UGHOUNCILOR ARD J.MS,CWII EL CHMIDTOUNCILOR ARD ßÝÝ ÓÛÒÜÛÜ PMC,CWIII ×ÌÇÑËÒÝ×Ô ETER CALLUMOUNCILOR ARD JC,CWIV AMES OXOUNCILOR ARD ß FL,CWV RANK ONERGANOUNCILOR ARD ÙÛÒÜß EM,CWVI RIC ORRISOUNCILOR ARD M10,2010–7:00.. AY PM CHCC–270MS ITYALL OUNCIL HAMBERSONTGOMERY TREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. Dedication of the “Tom Tennant Memorial Garden” Wednesday May 12, 2010 at the Woodburn Police Department 1pm to 4 pm. Appointments: B. Interchange Aesthetics Advisory Committee 1 C. Charles Piper - Planning Commission 3 D. Mel Schmidt – Pudding River Watershed Council 4. PROCLAMATIONS/PRESENTATIONS Proclamations: A. Public Works Week 4 B. National Police Memorial Day and Week 5 C. Buddy Poppy Week 6 Presentations: D. Jamison Cavallar - Executive Director of the Pudding River Watershed Council 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn School District 6. COMMUNICATIONS ööØ¿¾®? ·²¬7®°®»¬»­ ¼·­°±²·¾´»­ °¿®¿ ¿¯«7´´¿­ °»®­±²¿­ ¯«» ²± ¸¿¾´¿² ײ¹´7­ô °®»ª·± ¿½«»®¼±ò ݱ³«²3¯«»­» ¿´ øëðí÷ çèðóîìèëòöö May 10, 2010 Council AgendaPage i None. – This allows the public to introduce items 7. BUSINESS FROM THE PUBLIC for Council consideration not already scheduled on the agenda. – Items listed on the consent agenda are considered 8. CONSENT AGENDA routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A.Woodburn City Council minutes of April 12, 2010 7 Recommended Action: Approve the minutes. B.Woodburn Planning Commission Minutes of April 22, 2010 11 Recommended Action: Approve the minutes. C.Woodburn Park and Recreation Board Minutes of April 13, 201018 Recommended Action: Approve the minutes. D.Woodburn Library Board Minutes of April 21, 2010 21 Recommended Action: Approve the minutes. E.Crime Statistics through April 2010 24 Recommended Action: Accept the report. F.Building Activity for March 2010 31 Recommended Action: Accept the report. G.Building Activity for April 2010 32 Recommended Action: Accept the report. H.Community Services Department Statistics for March 2010 33 Recommended Action: Accept the report. I.Teen Center Agreement 34 Recommended Action: Authorize the City Administrator to execute on behalf of the City a management agreement with Boys and Girls Club of Salem, Marion, and Polk Counties. 9. TABLED BUSINESS A. Council Bill No. 2814 – A Resolution modifying the Business Assistance Loan Program guidelines. May 10, 2010 Council AgendaPage ii B.Council Bill No. 2826 – A Resolution directing that seven “NO37 PARKING” signs be installed on the west side of Brown St. Between Brown Court and Bridlewood Lane. Recommended Action: Remove from the table. 10. PUBLIC HEARINGS None – Members of the public wishing to comment on items of 11. GENERAL BUSINESS general business must complete and submit a speaker’s card to the City Recorder prior to commencing this portion of the Council’s agenda. Comment time may be limited by Mayoral prerogative. A.Council Bill No. 2827 - An Ordinance repealing certain 43 unnecessary Ordinances that were repealed by implication Recommended Action: Adopt the Ordinance. B.Council Bill No. 2828 - A Resolution initiating a legislative 48 amendment to expand the Neighborhood Conservation Overlay District (NCOD) to include additional properties fronting Settlemier Street Recommended Action: Adopt the Resolution. C.CM/GC Contract award for roof and building repairs to the 77 Aquatic Center Recommended Action: That the City Council, acting as the Local Contract Review Board, award the contract for Construction Manager/General Contractor to Triplett Wellman Contractors for the Aquatic Center roof and building shell repair. D.Liquor License Change of Ownership-On-Premise Sales 79 Recommended Action: The Woodburn City Council recommends that the OLCC approve a Change of Ownership and Full-On Premise Sales application for the End Zone Sports Bar and Grill. E. Liquor License Change of Ownership-Off-Premise Sales with Fuel 81 Pumps Recommended Action: The Woodburn City Council May 10, 2010 Council AgendaPage iii recommends that the OLCC approve a Liquor License Change of Ownership/Off Premise Sales with Fuel Pumps application for the new AM/PM of Woodburn. F.Liquor License New Outlet-Full on Premises Sales (Commercial 83 Establishment) Recommended Action: The Woodburn City Council recommends that the OLCC approve a Liquor License New Outlet-Full On Premises Sales (Commercial Establishment) application for The Sand Trap Bar and Grill. – These 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A.Woodburn Crossing (Walgreens) Partition 85 Recommended Action: No action is recommended. B.Planning Commission’s approval of Design Review DR 2010-01 87 and Variance VAR 2010-01, for a new pole sign at 850 Lawson Avenue Recommended Action: No action is recommended. 13. CITY ADMINISTRATOR’S REPORT 14. MAYOR AND COUNCIL REPORTS 15. EXECUTIVE SESSION A.To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660 (2)(h). B.To consider records that are exempt by law from public inspection pursuant to ORS 192.660 (2)(f). C.To conduct deliberations with persons designated by the governing body to carry on labor negotiations pursuant to ORS 192.660(2)(d). 16. ADJOURNMENT May 10, 2010 Council AgendaPage iv KF,M CW ATHRYN IGLEYAYOR ITY OF OODBURN DP,CW1 ICK UGHOUNCILOR ARD J.MS,CWII EL CHMIDTOUNCILOR ARD ÝÝß PMC,CWIII ×ÌÇÑËÒÝ×ÔÙÛÒÜß ETER CALLUMOUNCILOR ARD JC,CWIV AMES OXOUNCILOR ARD FL,CWV RANK ONERGANOUNCILOR ARD M10,2010–7:00.. AY PM EM,CWVI RIC ORRISOUNCILOR ARD CHCC–270MS ITYALL OUNCIL HAMBERSONTGOMERY TREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. Dedication of the “Tom Tennant Memorial Garden” Wednesday May 12, 2010 at the Woodburn Police Department 1pm to 4 pm. Appointments: B. Interchange Aesthetics Advisory Committee 1 C. Charles Piper - Planning Commission 3 4. PROCLAMATIONS/PRESENTATIONS Proclamations: A. Public Works Week 4 B. National Police Memorial Day and Week 5 C. Buddy Poppy Week 6 Presentations: D. Jamison Cavallar - Executive Director of the Pudding River Watershed Council 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn School District 6. COMMUNICATIONS None. ööØ¿¾®? ·²¬7®°®»¬»­ ¼·­°±²·¾´»­ °¿®¿ ¿¯«7´´¿­ °»®­±²¿­ ¯«» ²± ¸¿¾´¿² ײ¹´7­ô °®»ª·± ¿½«»®¼±ò ݱ³«²3¯«»­» ¿´ øëðí÷ çèðóîìèëòöö May 10, 2010 Council AgendaPage i – This allows the public to introduce items 7. BUSINESS FROM THE PUBLIC for Council consideration not already scheduled on the agenda. – Items listed on the consent agenda are considered 8. CONSENT AGENDA routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A.Woodburn City Council minutes of April 12, 2010 7 Recommended Action: Approve the minutes. B.Woodburn Planning Commission Minutes of April 22, 2010 11 Recommended Action: Approve the minutes. C.Woodburn Park and Recreation Board Minutes of April 13, 201018 Recommended Action: Approve the minutes. D.Woodburn Library Board Minutes of April 21, 2010 21 Recommended Action: Approve the minutes. E.Crime Statistics through April 2010 24 Recommended Action: Accept the report. F.Building Activity for March 2010 31 Recommended Action: Accept the report. G.Building Activity for April 2010 32 Recommended Action: Accept the report. H.Community Services Department Statistics for March 2010 33 Recommended Action: Accept the report. I.Teen Center Agreement 34 Recommended Action: Authorize the City Administrator to execute on behalf of the City a management agreement with Boys and Girls Club of Salem, Marion, and Polk Counties. 9. TABLED BUSINESS A. Council Bill No. 2814 – A Resolution modifying the Business Assistance Loan Program guidelines. B.Council Bill No. 2826 – A Resolution directing that seven “NO37 PARKING” signs be installed on the west side of Brown St. May 10, 2010 Council AgendaPage ii Between Brown Court and Bridlewood Lane. Recommended Action: Remove from the table. 10. PUBLIC HEARINGS None – Members of the public wishing to comment on items of 11. GENERAL BUSINESS general business must complete and submit a speaker’s card to the City Recorder prior to commencing this portion of the Council’s agenda. Comment time may be limited by Mayoral prerogative. A.Council Bill No. 2827 - An Ordinance repealing certain 43 unnecessary Ordinances that were repealed by implication Recommended Action: Adopt the Ordinance. B.Council Bill No. 2828 - A Resolution initiating a legislative 48 amendment to expand the Neighborhood Conservation Overlay District (NCOD) to include additional properties fronting Settlemier Street Recommended Action: Adopt the Resolution. C.CM/GC Contract award for roof and building repairs to the 77 Aquatic Center Recommended Action: That the City Council, acting as the Local Contract Review Board, award the contract for Construction Manager/General Contractor to Triplett Wellman Contractors for the Aquatic Center roof and building shell repair. D.Liquor License Change of Ownership-On-Premise Sales 79 Recommended Action: The Woodburn City Council recommends that the OLCC approve a Change of Ownership and Full-On Premise Sales application for the End Zone Sports Bar and Grill. E. Liquor License Change of Ownership-Off-Premise Sales with Fuel 81 Pumps Recommended Action: The Woodburn City Council recommends that the OLCC approve a Liquor License Change of Ownership/Off Premise Sales with Fuel Pumps application for the new AM/PM of Woodburn. May 10, 2010 Council AgendaPage iii F.Liquor License New Outlet-Full on Premises Sales (Commercial 83 Establishment) Recommended Action: The Woodburn City Council recommends that the OLCC approve a Liquor License New Outlet-Full On Premises Sales (Commercial Establishment) application for The Sand Trap Bar and Grill. – These 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A.Woodburn Crossing (Walgreens) Partition 85 Recommended Action: No action is recommended. B.Planning Commission’s approval of Design Review DR 2010-01 87 and Variance VAR 2010-01, for a new pole sign at 850 Lawson Avenue Recommended Action: No action is recommended. 13. CITY ADMINISTRATOR’S REPORT 14. MAYOR AND COUNCIL REPORTS 15. EXECUTIVE SESSION A.To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660 (2)(h). B.To consider records that are exempt by law from public inspection pursuant to ORS 192.660 (2)(f). C.To conduct deliberations with persons designated by the governing body to carry on labor negotiations pursuant to ORS 192.660(2)(d). 16. ADJOURNMENT May 10, 2010 Council AgendaPage iv ï î ß¹»²¼¿ ׬»³ May 10, 2010 TO: City Council FROM: Kathy Figley, Mayor SUBJECT: Planning Commission Appointment The following appointment is made, subject to the approval of the Council. Please forward any adverse comments to me prior to the Council meeting on Monday, May 10, 2010. No reply is required if you approve of my decision. PC LANNINGOMMISSION New appointment Charles Piper for a term to expire December 2011 o í Ð Î Ñ Ý Ô ß Ó ß Ì × Ñ Ò Ð«¾´·½ ɱ®µ­ É»»µ îðïð ·² ɱ±¼¾«®² ÉØÛÎÛßÍ ô °«¾´·½ ©±®µ­ ­»®ª·½»­ °®±ª·¼»¼ ·² ±«® ½±³³«²·¬§ ¿®» ¿² ·²¬»¹®¿´ ¿²¼ ²»½»­­¿®§ °¿®¬ ±º ±«ËÚÔÉÔÃØÏÊiØÇØËÄÙÜÄÑÔÇØÊÜÏÙ ÉØÛÎÛßÍ ô ¬¸» ¸»¿´¬¸ô ­¿º»¬§ô ½±³º±®¬ ¿²¼ »½±²±³·½ ª·¬¿´·¬§ ±º ¬¸·­ ½±³³«²·¬§ ¹®»¿¬´§ ¼»°»²¼­ ±² ¬¸» º¿½·´·¬·»­ ¿²¼ ­»®ª·½»­ ­«½¸ ¿­ ©¿¬»®ô ©¿­¬»©¿¬»® ½±´´»½¬·±² ¿²¼ ¼·­°±­¿´ô ¬®¿²­°±®¬¿¬·±²ô ­¬®»»¬ô ¾«·´¼·²¹ ¿²¼ °¿®µ­ ³¿·²¬»²¿²½»ô »¬½ò ¿²¼ ÉØÛÎÛßÍ ô ¬¸» ¯«¿´·¬§ ¿²¼ »ºº»½¬·ª»²»­­ ±º ¬¸»­» º¿½·´·¬·»­ô ¿­ ©»´´ ¿­ ¬¸»·® °´¿²²·²¹ô ¼»­·¹²ô ¿²¼ ½±²­¬®«½¬·±² ¿®» ª·¬¿´´§ ¼»°»²¼»²¬ «°±² ¬¸» »ºº±®¬­ ¿²¼ ­µ·´´­ ±º ¬¸» °«¾´·½ ©±®µ­ ±ºº·½·¿´­å ¿²¼ ÉØÛÎÛßÍ ô ¬¸» »ºº·½·»²½§ ±º ¬¸» ¯«¿´·º·»¼ ¿²¼ ¼»¼·½¿¬»¼ °»®­±²²»´ ©¸± ­¬¿ºº °«¾´·½ ©±®µ­ ¼»°¿®¬³»²¬­ ¿®» ³¿¬»ËÔÜÑÑÄÔÏ×ÑÈØÏÚØÙÛÄÉÕØÍØÎÍÑØiÊ ¿¬¬·¬«¼» ¿²¼ «²¼»®­¬¿²¼·²¹ ±º ¬¸» ·³°±®¬¿²½» ±º ¬¸» ©±®µ ¬¸»§ °»®º±®³å ÒÑÉô ÌØÛÎÛÚÑÎÛô ÞÛ ×Ì ÎÛÍÑÔÊÛÜ ô ¬¸¿¬ ×ô Õ¿¬¸®§² Ú·¹´»§ô Ó¿§±® ±º ¬¸» Ý·¬§ ±º ɱ±¼¾«®²ô Ñ®»¹±²ô ¼± ¸»®»¾§ °®±½´¿·³ Ó¿§ ïëóîîô îðïð ¿­ lÐËÞÔ×Ý ÉÑÎÕÍ ÉÛÛÕk ·² ɱ±¼¾«®²ô Ñ®»¹±²ô ¿²¼ ½¿´´ «°±² ¿´´ ½·¬·¦»²­ ¿²¼ ½·ª·´ ±®¹¿²·¦¿¬·±²­ ¬± ¿½¯«¿·²¬ ¬¸»³­»´ª»­ ©·¬¸ ¬¸» °®±¾´»³­ ·²ª±´ª»¼ ·² °®±ª·¼·²¹ ±«® °«¾´·½ ©±®µ­ ¿²¼ ¬± ®»½±¹²·¦» ¬¸» ½±²¬®·¾«¬·±²­ ¬¸¿¬ °«¾´·½ ©±®µ­ ±ºº·½·¿´­ ³¿µ» »ª»®§ ¼¿§ ¬± ±«® ¸»¿´¬¸ô ­¿º»¬§ ¿²¼ ½±³º±®¬ò ×Ò É×ÌÒÛÍÍ ÉØÛÎÛÑÚô × ¸¿ª» ¸»®»«²¬± ­»¬ ³§ ¸¿²¼ ¿²¼ ½¿«­»¼ ¬¸» ­»¿´ ±º ¬¸» Ý·¬§ ±º ɱ±¼¾«®² ¬± ¾» ¿ºº·¨»¼ ¬¸·­ 문 ¼¿§ ±º Ó¿§ îðïðò Õ¿¬¸®§² Ú·¹´»§ô Ó¿§±® Ý·¬§ ±º ɱ±¼¾«®² ì ÐÎÑÝÔßÓßÌ×ÑÒ Ð±´·½» Ó»³±®·¿´ É»»µ ÉØÛÎÛßÍ ô ̸» ݱ²¹®»­­ ¿²¼ Ю»­·¼»²¬ ±º ¬¸» ˲·¬»¼ ͬ¿¬»­ ¸¿ª» ¼»­·¹²¿¬»¼ Ó¿§ ïëô îðïð ¿­ л¿½» Ѻº·½»®­ù Ó»³±®·¿´ Ü¿§ô ¿²¼ ¬¸» ©»»µ ·² ©¸·½¸ Ó¿§ ï문 º¿´´­ ¿­ Ò¿¬·±²¿´ б´·½» ©»»µå ¿²¼ ÉØÛÎÛßÍ ô ¬¸» ³»³¾»®­ ±º ¬¸» ɱ±¼¾«®² б´·½» Ü»°¿®¬³»²¬ °´¿§ ¿² »­­»²¬·¿´ ®±´» ·² ­¿º»¹«¿®¼·²¹ ¬¸» ®·¹¸¬­ ¿²¼ º®»»¼±³­ ±º ¬¸» ½·¬·¦»²­ ±º ɱ±¼¾«®²å ¿²¼ ÉØÛÎÛßÍ ô ·¬ ·­ ·³°±®¬¿²¬ ¬¸¿¬ ¿´´ ½·¬·¦»²­ µ²±© ¿²¼ «²¼»®­¬¿²¼ ¬¸» ¼«¬·»­ô ®»­°±²­·¾·´·¬·»­ô ¸¿¦¿®¼­ô ¿²¼ ­¿½®·º·½»­ ±º ¬¸»·® ´¿© »²º±®½»³»²¬ ¿¹»²½§ô ¿²¼ ¬¸¿¬ ³»³¾»®­ ±º ±«® ´¿© »²º±®½»³»²¬ ¿¹»²½§ ®»½±¹²·¦» ¬¸»·® ¼«¬§ ¬± ­»®ª» ¬¸» °»±°´» ¾§ ­¿º»¹«¿®¼·²¹ ´·º» ¿²¼ °®±°»®¬§ô ¾§ °®±¬»½¬·²¹ ¬¸»³ ¿¹¿·²­¬ ª·±´»²½» ¿²¼ ¼·­±®¼»®ô ¿²¼ ¾§ °®±¬»½¬·²¹ ¬¸» ·²²±½»²¬ ¿¹¿·²­¬ ¼»½»°¬·±² ¿²¼ ¬¸» ©»¿µ ¿¹¿·²­¬ ±°°®»­­·±²å ¿²¼ ÉØÛÎÛßÍ ô ¬¸» ³»² ¿²¼ ©±³»² ±º ¬¸» ɱ±¼¾«®² б´·½» Ü»°¿®¬³»²¬ «²½»¿­·²¹´§ °®±ª·¼» ¿ ª·¬¿´ °«¾´·½ ­»®ª·½»å ÒÑÉô ÌØÛÎÛÚÑÎÛô ×ô ÕßÌØÎÇÒ Ú×ÙÔÛÇô Ó¿§±® ±º ¬¸» Ý·¬§ ±º ɱ±¼¾«®²ô ½¿´´ «°±² ¿´´ ½·¬·¦»²­ ±º ɱ±¼¾«®² ¿²¼ «°±² ¿´´ °¿¬®·±¬·½ô ½·ª·½ ¿²¼ »¼«½¿¬·±²¿´ ±®¹¿²·¦¿¬·±²­ ¬± ±¾­»®ª» ¬¸» ©»»µ ±º Ó¿§ ï𬸠n Ó¿§ ï문ô îðïðô ¿­ б´·½» É»»µ ©·¬¸ ¿°°®±°®·¿¬» ²¿¬·±²¿´ ¿²¼ ´±½¿´ ½»®»³±²·»­ ¿²¼ ±¾­»®ª¿²½»­ ·² ©¸·½¸ ¿´´ ±º ±«® °»±°´» ³¿§ ¶±·² ·² ½±³³»³±®¿¬·²¹ ´¿© »²º±®½»³»²¬ ±ºº·½»®­ô °¿­¬ ¿²¼ °®»­»²¬ô ©¸±ô ¾§ ¬¸»·® º¿·¬¸º«´ ¿²¼ ´±§¿´ ¼»ª±¬·±² ¬± ¬¸»·® ®»­°±²­·¾·´·¬·»­ô ¸¿ª» ®»²¼»®»¼ ¿ ¼»¼·½¿¬»¼ ­»®ª·½» ¬± ¬¸»·® ½±³³«²·¬·»­ò × º«®¬¸»® ½¿´´ «°±² ¿´´ ½·¬·¦»²­ ±º ɱ±¼¾«®² ¬± ±¾­»®ª» Í¿¬«®¼¿§ô Ó¿§ ï문ô îðïð ¿­ л¿½» Ѻº·½»®­ù Ó»³±®·¿´Ü¿§ ·² ¸±²±® ±º ¬¸±­» ´¿© »²º±®½»³»²¬ ±ºº·½»®­ ©¸±ô ¬¸®±«¹¸ ¬¸»·® ½±«®¿¹»±«­ ¼»»¼­ô ¸¿ª» ³¿¼» ¬¸» «´¬·³¿¬» ­¿½®·º·½» ·² ­»®ª·½» ¬± ¬¸»·® ½±³³«²·¬§ ±® ¸¿ª» ¾»½±³» ¼·­¿¾´»¼ ·² ¬¸» °»®º±®³¿²½» ±º ¼«¬§ô ¿²¼ ´»¬ «­ ®»½±¹²·¦» ¿²¼ °¿§ ®»­°»½¬ ¬± ¬¸» ­«®ª·ª±®­ ±º ±«® º¿´´»² ¸»®±»­ò ×Ò É×ÌÒÛÍÍ ÉØÛÎÛÑÚô × ¸¿ª» ¸»®»«²¬± ­»¬ ³§ ¸¿²¼ ¿²¼ ½¿«­»¼ ¬¸» Í»¿´ ±º ¬¸» Ý·¬§ ±º ɱ±¼¾«®² ¬± ¾» ¿ºº·¨»¼ò Õ¿¬¸®§² Ú·¹´»§ô Ó¿§±® Ý·¬§ ±º ɱ±¼¾«®² ë ÐÎÑÝÔßÓßÌ×ÑÒ ÞËÜÜÇ ÐÑÐÐÇ ÉÛÛÕ ÉØÛÎÛßÍô ÉÕØÍÎØÐlôÏ÷ÑÜÏÙØËÊ÷ÔØÑÙkÆÕÔÚÕÐÎÇÔÏÖÑÄÙØÊÚËÔÛØÊÜÛÜÉÉÑØ×ÔØÑÙ Î×ÚËÎÊÊØÊÙÎÉÉØÙÆÔÉÕËØÙÍÎÍÍÔØÊÕÜÊÑØÙÉÎÉÕØÍÎÍÍÄiÊÛØÚÎÐÔÏÖÜÊÄÐÛÎÑÎ×ÑÔÇØÊ ´±­¬ ·² ©¿®¬·³»å ¿²¼ ÉØÛÎÛßÍôô ¬¸» Ê»¬»®¿²­ ±º Ú±®»·¹² É¿®­ ±®¹¿²·¦»¼ ·¬­ º·®­¬ ­¿´» ±º ®»°´·½¿ °±°°·»­ ·² ïçîî ¿²¼ ¿¼±°¬»¼ ¬¸» °±°°§ ¿­ ·¬­ ±ºº·½·¿´ ³»³±®·¿´ º´±©»® ­±±² ¿º¬»®å ¿²¼ ÉØÛÎÛßÍôô ·² ïçîí ¬¸» ÊÚÉ ¼»½·¼»¼ ¬¸¿¬ ÊÚÉ Þ«¼¼§ б°°·»­ ¾» ¿­­»³¾´»¼ ¾§ ¼·­¿¾´»¼ ¿²¼ ²»»¼§ ª»¬»®¿²­ ©¸± ©±«´¼ ¾» °¿·¼ º±® ¬¸»·® ©±®µ ¬± °®±ª·¼» º·²¿²½·¿´ ¿­­·­¬¿²½»å ¿²¼ ÉØÛÎÛßÍôô ­·²½» ïçîì ¬¸» ÊÚÉ ¸¿­ ¸»´¼ ¬¸ØÉËÜÙØÐÜËÒ×ÎËÉÕØlûÈÙÙÄíÎÍÍÄk ¹«¿®¿²¬»»¼ ¬¸¿¬ ¬¸»­» °±°°·»­ ¿®» ¬¸» ©±®µ ±º ¼·­¿¾´»¼ ¿²¼ ²»»¼§ ª»¬»®¿²­ô ¿²¼ ­±´¼ ¬¸»­» °±°°·»­ ¬± °¿§ º±® ­»®ª·½»­ ¬± ª»¬»®¿²­ ¿²¼ ¬¸»·® º¿³·´·»­ ¿²¼ ±¬¸»® ·³°±®¬¿²¬ ½±³³«²·¬§ ­»®ª·½»­å ¿²¼ ÉØÛÎÛßÍôÉÕØç÷æÜÏÏÈÜÑÑÄÊØÑÑÊlûÈÙÙÄíÎÍÍÔØÊkÔÏÉÕØÆØØÒÍËØÚØÙÔÏÖ Ó»³±®·¿´ Ü¿§å ÒÑÉ ÌØÛÎÛÚÑÎÛô ×ô Õ¿¬¸§ Ú·¹´»§ô Ó¿§±® ±º ¬¸» Ý·¬§ ±º ɱ±¼¾«®²ô °®±½´¿·³ ¬¸» ÙÜÉØÊ×ËÎÐðÜÄ ÉÎðÜÄ  lûèùùäíîííäæøøòkÜÏÙØÏÚÎÈËÜÖØÉÕØ °»±°´» ±º ɱ±¼¾«®² ¬± ­«°°±®¬ ª»¬»®¿²­ ¿²¼ ¬¸»·® ´±ª»¼ ±²»­ ¬¸®±«¹¸ °«®½¸¿­» ±º ¿ °±°°§ò ×Ò É×ÌÒÛÍÍ ÉØÛÎÛÑÚô × ¸¿ª» ¸»®»«²¬± ­»¬ ³§ ¸¿²¼ ¿²¼ ½¿«­»¼ ¬¸» ­»¿´ ±º ¬¸ ¬¸» Ý·¬§ ±º ɱ±¼¾«®² ¬± ¾» ¿ºº·¨»¼ ¬¸·­ ë ¼¿§ ±º Ó¿§ îðïðò ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ Õ¿¬¸®§² Ú·¹´»§ô Ó¿§±® Ý·¬§ ±º ɱ±¼¾«®² ê COUNCIL MEETING MINUTES April 12, 2010 ôêïî DATE: COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, 0:00 COUNTY OF MARION, STATE OF OREGON, APRIL 12, 2010. CONVENED: The meeting convened at 7:00 p.m. with Mayor Figley presiding. ROLL CALL: Mayor Figley Present Councilor Cox Present Councilor Lonergan Present Councilor McCallum Present Councilor Morris Present Councilor Pugh Present Councilor Schmidt Present Staff Present: City Administrator Derickson, Assistant City Administrator Stevens, City Attorney Shields, Police Chief Russell, Police Captain Garrett, Public Works Director Brown, Economic & Community Development Director Hendryx, City Recorder Shearer. PROCLAMATIONS: 0:01 A.Mayor Figley declared April 24, 2010 Day of the Child. COMMITTEE REPORTS: 0:02 A.Don Judson, Executive Director of the Woodburn Chamber of Commerce updated Council on Chamber and tourism promotion activities. B.Councilor Morris provided an update on School District upcoming events including the Mr. Bulldog event. BUSINESS FROM THE PUBLIC 0:14 A.Craig Mikkelsen, 107 S. Molalla Ave, Molalla, an attorney representing All-Around Towing made a statement regarding previous testimony before Council concerning the services provided by All-Around Towing. Mr. Mikkelsen provided additional information to Council regarding the circumstances of the towing service and informed the Council that an investigation performed by Chief Russell resulted in no changes to All-Around Towing’s status on the City’s towing rotation and recommended no further action. CONSENT AGENDA 0:29 A.approve the Woodburn City Council minutes of March 22, 2010; B.accept the Community Services Department Statistics for January 2010; C.accept the Community Services Department Statistics for February 2010. McCallum/Lonergan ... adopt the Consent Agenda. The motion passed unanimously. Page 1 - Council Meeting Minutes, April 12, 2010 é COUNCIL MEETING MINUTES April 12, 2010 ôêïî TABLED BUSINES: 0:30 Council Bill 2814 – A Resolution modifying the Business Assistance Loan Program guidelines remained on the table. PUBLIC HEARING – FIFTH STREET IMPROVEMENT PROJECT 0:30 Mayor Figley declared the hearing open at 7:30 pm for the purpose of hearing public input on the Fifth Street Improvement Project. Public Works Director Brown provided a staff report and answered clarifying questions of Council. The design acceptance package document is incorporated into the record by reference. Mayor Figley invited the proponents Fifth Street Improvement Project to address 1:30 Council. Two members of the public (names and addresses incorporated by reference) wished to speak in favor of the project and the reasons for their support are summarized as follows: Improvement of traffic flow and travel efficiency Improved connectivity for vehicles and pedestrians Reduction of traffic and congestion in the area Increasing neighborhood safety via sidewalks and street lighting Improved public safety response time Mayor Figley invited the opponents of the Fifth Street Improvement Project to address 1;33 Council. There were numerous members of the public that wished to speak in opposition (names and addresses incorporated by reference). The reasons for their opposition are summarized as follows: Concern about benefits not outweighing the project cost Air quality and noise pollution affects on students at St. Luke Catholic School Impacts on the educational environment of St. Luke Catholic School Concern that previous poor access design for development cannot be overcome by this project Impacts on the residential properties along Fifth Street, such as reduced parking and encroachment of right of way on existing residential properties. Emphasis on Fifth Street connection to Highway 214 as the basis for justifying the construction of a traffic signal on Highway 214 at Fifth Street is inappropriate and unnecessary. Lack of public demand for the project Proposed improvements are out of scale from existing surrounding streets Concern that the Citizen’s Advisory Committee was not a real opportunity for public comment/input; that staff had a predetermined decision in mind Increased traffic for Fifth Street residents Project does not adequately address parking issues Concern that traffic signal may still not be warranted even with the opening of Fifth Street Page 2 - Council Meeting Minutes, April 12, 2010 è COUNCIL MEETING MINUTES April 12, 2010 ôêïî In addition, a petition with approximately 2,000 signatures opposing the project was submitted by St. Luke Catholic Church and written testimony in opposition was provided by Peppi Kosikowski of Woodburn. In addition, council has requested that all correspondence received by Council and staff be included in the hearing record. These documents are incorporated into the minutes by reference. The Public Hearing was closed at 9:25 pm. Council discussed the testimony received and 2:21 asked further clarifying questions of staff. Council debated the merits of options other than the staff recommended option, such as the one-way couplet and no-build options. Morris/Cox … modify the design acceptance package to select the no-build option. After additional discussion ensued, Mayor Figley called for a vote. On a roll call vote the motion failed 1-5, with Councilor Morris voting Aye and Councilors Pugh, Lonergan, McCallum/Cox McCallum, Schmidt, & Cox voting Nay. … accept the design acceptance package as presented by staff. The motion passed 5-1 with Councilors Pugh, Lonergan, McCallum, Schmidt, & Cox voting Aye and Councilor Morris voting Nay. COUNCIL BILL NO. 2826 – A RESOLUTION DIRECTING THAT SEVEN “NO 3:20 PARKING” SIGNS BE INSTALLED ON THE WEST SIDE OF BROWN ST. BETWEEN BROWN COURT AND BRIDLEWOOD LANE McCallum introduced Council Bill No. 2826. Recorder Shearer read the bill by title only since there were no objections from the Council. Councilors Cox and Schmidt expressed concern that impacted residents may not have received adequate notice of the Schmidt/Pugh proposed resolution.… table Council Bill No. 2826 pending notification of residents. The motion passed unanimously.  ACCEPTANCE OF BANCROFT BOND APPLICATIONS 3:29 Councilor McCallum declared a potential conflict of interest and did not participate in Cox/Lonergan this item. ...accept the Bancroft Bond applications submitted by property owners within the Ironwood Subdivision Local Improvement District which were filed after the initial 10-day filing period. The motion passed unanimously. AWARD OF PROFESSIONAL SERVICES CONTRACT FOR WOODBURN 3:29 TRANSIT SYSTEM PLAN UPDATE Lonergan/Pugh ...City Council, acting as the Local Contract Review Board, authorize the City Administrator to enter into a Professional Services contract with Nelson/Nygaard Consulting Associates to provide professional services for preparation of the Woodburn Transit System Plan Update. The motion passed unanimously. AWARD OF CONSTRUCTION CONTRACT FOR THE NORTH TRUNK 3:37 SEWER IMPROVEMENT PROJECT Cox/Pugh ...City Council, acting as the Local Contract Review Board, award the construction contract for the North Trunk Sewer Improvements to Northstar Assoc., LLC Page 3 - Council Meeting Minutes, April 12, 2010 ç COUNCIL MEETING MINUTES April 12, 2010 ôêïî in the amount of $67,567. The motion passed unanimously. CITY ADMINISTRATOR’S REPORT: 3:40 A.Officer Mikkola is recovering well and is at home. B.Reminder that Statements of Verified Interest are due to the State by April 15, 2010 C.Another E-Blurb will be issued soon MAYOR AND COUNCIL REPORTS: 3:41 Councilor McCallum reminded the Mayor of the Kiwanis Mayor’s prayer breakfast at Wellspring in May. Council discussed upcoming budget committee meetings. EXECUTIVE SESSION: 3:46 Mayor Figley announced that the Executive Session has been cancelled. ADJOURNMENT: 3:46 McCallum/Lonergan… meeting be adjourned. The motion passed unanimously. The meeting adjourned at 10:55 p.m. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Christina M. Shearer, Recorder City of Woodburn, Oregon Page 4 - Council Meeting Minutes, April 12, 2010 ïð ïï ïî ïí ïì ïë ïê ïé CityofWoodburn CityofWoodburn RecreationandParkBoardMinutes RecreationandParkBoardMinutes April 13, 2010 7:00 p.m. CALL TO ORDER 1. The meeting and was called to order at 7:00 p.m. ROLL CALL 2. Position I Zandi Cox, Member (12/10) Present Position II (Student) Alexa Morris, Member (7/10) Absent Position III Joseph Nicoletti, Board Secretary (12/13) Present Position IV Rosetta Wangerin, Board Chair (12/13) Present Position V Bruce Thomas, Member (12/13) Absent Position VI Cheryl Shepherd, Member (12/11) Present Position VII Charlene Williams, Member (12/11) Present APPROVAL OF MINUTES FROM MARCH 9, 2010 3. Joseph Nicoletti/Zandi Cox - Motion to accept the minutes as written. The motion was seconded and passed unanimously. BUSINESS FROM THE AUDIENCE 4. None. OLD BUSINESS 5. Woodburn Fiesta Mexicana Jim gave a brief history of the Fiesta and why the city became committed to see the event continue. This event, which will be held on August 6, 7 and 8 has a 45 year tradition and will now continue through the efforts of many community leaders and businesses. He shared that the planning was going significantly well thanks to a solid group of people getting involved in various committees; marketing/finance, vendor, entertainment, security and fiesta court. The committee members, along with the city, are committed to maintain the Fiesta’s cultural significance while making it appealing and affordable for all demographics. This year’s entrance fee has been significantly lowered to $3 for adults and $1 per child. Jim stated that since there were no carnival companies available for the Fiesta dates, the committee has decided to create a Children’s Fun Center with various inflatable bounce toys, a rock climbing wall, entertainers, clowns, art and crafts booths. The concept is to provide free activities along with ones that have a fee, providing something for all families. While plans are being made to change a few things, the traditional parade, adult soccer tournament and court will continue. Plans to add Walt’s Run and a youth soccer game is being worked out as well. Vendor booth cost will be lower, which in turn will make the price of food and non-food items affordable for families. Jim also shared that the ïè traditional radio station for the Fiesta has been Dallas KWIP, but this year they have partnered with Woodburn La Pantera KWBY to better serve the event. The Woodburn Fiesta Mexicana website is in the early stages of development. A sponsorship program is in place to help the city recover all costs incurred from the event. Land and Water Conservation Fund Grant Program Jim gave a brief history on the grant timeline and application process. He then showed a few PowerPoint slides he presented to the grant committee. It included a rendering of the proposed playground with dinosaur bone swings and climbing equipment. The theme of the park follows the history of Woodburn’s involvement in archeological digs. He said that the grant committee’s main concern were parking and walking accessibility. Jim shared with the grant committee that Dan Brown, Public Works Director had submitted an ODOT grant that if awarded would provide funds for the design of a boardwalk trail system for Wyffels Park. Rosetta shared that she had written a mini grant to Woodburn Together and had been awarded a $1,000 for the Wyffels Park project. NEW BUSINESS 6. a. None. DIVISION REPORTS FROM DEPARTMENT 7. Aquatics – Debbie Wadleigh Debbie reported an increased participation during Spring Break with interest in swimming lessons. Chemeketa Community College brought in 22 participants through their credited swim class this session. Her staff is gearing up for April Pools Day, a water safety event taking place during open swim, Saturday, April th 10 from 2:30 – 3:30pm. The day involves hands-on, self and staff taught and video driven activities. By children, adults and families participating in all activities they will receive two raffle tickets, one good towards a free session of swim lessons and the other good towards a free lifejacket. The Eggstravanganza st , activity on April 1 was well received by participants. She is busy developing programs for the summer edition Out and About activity guide. Debbie shared that Stu and her were participating in several community health and safety fairs. Recreation – Stu Spence Youth Sports – T-Ball and Toss-Ball are underway with about 75 total players ages 3-7. Adult Sports – Shootout SportsPlex in Hubbard is recruiting teams for Adult Soccer and they have a verbal commitment for 3 teams, but we need 8 teams to have a league. Deadline will be adjusted to accommodate late sign-ups. Co-ed Softball starts in June and we have partnered with Mt. Angel teams this year and the season have been extended to 8 weeks for $450.00 Youth Advisory Board – had a successful talent show with 80 in attendance and their efforts raised $125.00 for Red Cross for Haiti relief. They are volunteering at the Woodburn Pediatric Clinic reading to young children waiting to see the doctor. The YAB will also be participating in a Woodburn School Health Fair and the Day of the Child event this month. ïç PAL Grant – We have hired our AmeriCorps member to come on ½ time as the new Mentor Program Coordinator. She will be in charge of recruiting at least 50 local youth into the program that will meet with their mentors on a weekly basis. Kate is currently at training in Baltimore and will begin her duties when she gets back to launch the program. She will remain AmeriCorps through July 15 and do both jobs until then working 50 hours per week. Easter Egg Hunt – Over 1,000 people in attendance and over 2,000 eggs at Legion Park on Thursday, April 1, 2010. This was a successful event, but next year will have a plan in place to provide eggs/treats for kids who didn’t find any. th Day of the Child – This event will be held April 25 from noon – 8:00 p.m. in partnership with La Pantera. Pitch Hit and Run – This skills competition event will take place with the baseball th club on April 24, 10:00 a.m. at Centennial Park. st Arbor Day – This Tree Give-a-Way activity held on May 1 at Settlemier Park is possible thanks to the Networking Club of Woodburn. There will also be a coloring contest and educational opportunities. Parks & Facilities – Jim Row Mill Creek Greenway Jim reported that the ground is too wet for any work to be done, and permits are pending for the section of trail to the south of Wilson Street. Centennial Park A lot of work has been accomplished, but they are now waiting for the delivery of maintenance, concession and picnic shelter buildings. The structural permits will then be issued. The backstop fencing engineering has been completed and will be installed soon. Jim explained the issue involving the wet soils, drainage system and catch basins. He reported that drinking fountains are being installed in the three major parks; Legion, Settlemier and Centennial. FUTURE BOARD BUSINESS 8. None. BOARD COMMENTS 9. Zandi Cox - commented on maintenance concerns in the Centennial Park restrooms, and a need to create and maintain a safe pathway for spring baseball activities. ADJOURNMENT 10. Adjournment of the meeting was 8:05 p.m. ___________________________ _________________________________ Joseph Nicoletti, Board Secretary Paulette Zastoupil, Recording Secretary Date_________________ Date___________________ îð CityofWoodburn CityofWoodburn PublicLibraryBoardMinutes PublicLibraryBoardMinutes April 21, 2010 7:00 p.m. CALL TO ORDER 1. The meeting and was called to order at 7:00 p.m. Nancy Kirksey; President was absent, Neal Hawes; Vice-President conducted the meeting. ROLL CALL 2. Position I J.D. Mitchoff (12/10) Present Position II Kristen Berkey (12/10) Present Position III Nancy Kirksey, President (12/13) Absent Position IV Neal Hawes, Vice-President (12/11) Present Position V Willis Grafe (12/13) Present Position VI Phyllis McKean (12/12) Present Position VII vacant (Student Member) MINUTES 3. JD Mitchoff - Motion to accept the minutes as written. The motion passed unanimously. BUSINESS FROM THE PUBLIC 4. None OLD BUSINESS 5. Local Option Cards – John Hunter John reported that 2 types of Local Option cards would be offered from the Woodburn Public Library collection only, each with a yearly fee. A $15.00 Option card would allow a patron to check out a maximum of 10 items at a given time and a $25.00 Option card would allow a maximum of 25 items. John explained that because the Library is part of a cooperative library service that shares automated systems, he needed to make sure this new option wouldn’t impact other libraries in the cooperative. The logistics of this program was difficult, but in working with Janet Snowhill, CCRLS Automation, two new patron types for the Local Option cards were set up. John shared that during the April CCRLS Directors meeting, several Local Option card issues were discussed; 1) items checked out through this program needed to be considered non-reimbursable through CCRLS 2) debts owed through this program need to be collected through an independent process. John explained why items checked out through the Local Option cards would not be covered through the CCRLS debt collection process and that to stay financially responsible, he would look into a debt collection agency that would fit the Local Option card criteria. John hopes to have everything ready by the time school is out for the summer. Discussion took place on debt collection and recovery due to theft and the Page 1 of 3 îï possibility of offering insurance coverage for a minimal patron charge to cover lost or stolen items. John said he would investigate both of these issues. BOARD REPORT 6. Friends of the Library Report – Willis Grafe Willis reported that Music in the Park entertainment has been scheduled. He stated that Friends of the Library members, Bruce Thomas, and Jim Ferguson were soliciting new sponsorships to cover costs of this weekly summer program. John shared that all band contracts have been sent and are expected back soon. A market component will be added to this popular summer program. The market will begin at 5:30 p.m. in the downtown plaza, and music will begin at Library Park at 7:00 p.m. Discussion took place on the permit and insurance process for the market. John stated that anyone interested in participating as a vendor for the market component can pick up the application at Woodburn Chamber of Commerce. John stated that informational links were on the City, Library and Chamber websites. Willis reported that the new book shelf, located in the Friends corner is generating revenue. He publicly encouraged anyone interested to become a member of Friends of the Library and get involved. John thanked the public for all the donated materials that has been given to the Library. These donated materials are processed by Friends of the Library members and either distributed or sold to support library programs. NEW BUSINESS 7. None MANAGER REPORTS 8. January – March Statistics – John Hunter John reviewed the monthly statistics compared to 2009 found that January was up 7 % and February up 14%. Library and computer use continues to increase. Construction Project - John Hunter John gave the Board a packet showing the current Library construction project in the upstairs at the library. He explained how this previously used storage area will expand into an area for laptop use, periodical and newspaper reading and become a quiet, productive area for patron use. New tables with electrical outlets, chairs and shelving have been ordered for this space. This project will open a downstairs area into a dedicated teen area and a new audiovisual area. The teen area will have two flat screen monitors, video players, Wii or other gaming consoles and a non-fiction collection. The audiovisual area will feature the most popular collection of audiovisual material and provide an easier access for patrons. Discussion took place on the types and use of audio material currently offered. John stated that because of increased Wi-Fi laptop use, a professional wireless component has been installed in the existing wireless router system. This opened discussion on new advanced technology and a video John created showcasing the Library and the construction project.The video link is posted on the Library’s website and the Library’s Facebook page. The Board expressed Page 2 of 3 îî the desire to have a Training Day Program and how a video could be a future tool displaying “how-to” training clips or links to training videos on the use of new technology. John explained that with the increase opportunities and need to download and upload files, the use of Library2Go, IPods and Sony, Kindell, EBook readers creates the need for such technology training for patrons as well as staff. Honored Volunteer – John Hunter John recognized Audrey Pister and her daughters, Audrey & Emma as the Honored Volunteer(s) for this quarter. They have been delivering items to homebound patrons for several years. Homebound patrons are people who are not able to come to the library to select their materials. Librarians select items, based on the patron’s preferences, and these items are delivered by volunteers. When Audrey and her daughters began doing deliveries for this program, there were six local residents enrolled. Today, the program has expanded to provide service to seventeen residents. Even though the program has nearly tripled, the Pister’s have never complained. Twice each month Audrey and her girls pick up items to be delivered and return the items patrons are finished using. They never fail to have a smile on their face and a pleasant, uplifting attitude. They are a ray of sunshine in the lives of our homebound patrons and for all of us at the library. This family is a perfect example of the generous spirit all our library volunteers have. The Board expressed that they would like these future honored volunteers to receive a certificate and be recognized at future meetings. John reminded the community that if they have the time to volunteer and are 55+ years to call Susan Fofana-Dura, RSVP Director for the Retired and Senior Volunteer Program for Marion County at 503-982-5255 for volunteer opportunities in the area. John shared other opportunities he would have to share information about the new teen website and library projects through various School District activities; Family University Night, Teen Health Fair and Middle School Career Fair. FUTURE BOARD BUISNESS 9. Next scheduled meeting is July 14, 2010 ADJOURNMENT 10. Neal Hawes, Vice President adjourned the meeting at 7:57 p.m. Page 3 of 3 îí îì îë îê îé îè îç íð íï íî íí ß¹»²¼¿ ׬»³ May 10, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Row, Community Services Director SUBJECT: Teen Center Agreement RECOMMENDATION: It is recommended that the City Council authorize the City Administrator to execute on behalf of the City a management agreement with the Boys and Girls Club of Salem, Marion, and Polk Counties according to the terms outlined in the staff report in a form acceptable to the City Attorney. BACKGROUND: The City has a seven year history of providing after school teen programming. Upon award of a federal “Drug Free Communities” grant in late 2002, the City began operating a teen drop-in program at the Legion and Settlemier Park facilities. The program, which was overseen by a full time program coordinator, ran uninterrupted for approximately 4 years. In mid 2006, federal funding expired, and the program closed. In spring 2007, modest funding provided by Police Activities League and Woodburn Together grants, permitted the City to reopen the Legion Park site under very limited staffing. With the addition of federal “Weed & Seed” funding, the City was able to open the Settlemier Park Center in fall 2008. The general fund provided required “Weed & Seed” match through its modest support of the teen program. With these funding mechanisms in place, both centers operated every weekday from 3:30-7:30 PM until early 2010. However, due to concerns raised late 2009 and early 2010, the City ceased operating the Teen Centers on February 2, 2010. This closure was initiated, pending an evaluation of the program’s operating policies and procedures, oversight, programmatic activities, hiring practices, and overall security, in order to ensure that the program would meet the high standards expected of the community. A temporary arrangement was made with the Woodburn School Agenda Item Review: City Administrator ___x___ City Attorney __x____ Finance __x__ íì Honorable Mayor and City Council May 10, 2010 Page 2 District to shift City Teen Center personnel to the after school programs at Valor and French Prairie Middle School, in order to ensure that Teen Center participants were provided with continued after school activities. This arrangement will continue through the remainder of the 2009-2010 school years. Following the closure of the Teen Centers, the City initiated a discussion with the Boys and Girls Club of Salem, Marion, and Polk Counties regarding their ability to assist in the evaluation of the teen program. More importantly, the discussion focused on their interest in operating the program in partnership with the City. Since the Boys and Girls Club has significant experience providing after school teen programming and is actively working with the Woodburn community to establish their presence here, they agreed to take the project on. They submitted a proposal to partner with the City in the operation of the teen program in April 2010. DISCUSSION: The City will draft an agreement with the Boys and Girls Club to formalize this partnership. The major tenants of the agreement will include: The agreement will be for a period concluding June 30, 2011, with the o option to renew for a subsequent one year term. The Boys and Girls Club will operate the Settlemier Park Teen Center four o hours per day, Monday through Friday, a minimum of 45 weeks per year. The Legion Park Center will remain closed, so that the Boys and Girls Club o can invest adequate resources into the Settlemier Teen Center Program. The Settlemier Center will be staffed by a Unit Director (29 hrs/ wk), o Program Director (22.5 hrs/ wk), and Program Assistant (22.5 hrs/ wk). The City will continue to pay all facility utility charges. o The City will continue to provide limited facility maintenance, janitorial, o and information services support to the Settlemier Park Teen Center. The City will remain a stakeholder in the operation of the teen program o and will have input into programming decisions. As available, the City will assign their AmeriCorps members to provide o support to teen program activities offered at the Settlemier Park Teen Center. The City will pay the Boys & Girls Club a monthly fee of $4,725 for their o services provided under the agreement. íë Honorable Mayor and City Council May 10, 2010 Page 3 FINANCIAL IMPACT: The annual cost to the City under this agreement will be $56,693. Currently, the City spends approximately $55,000 annually on the Teen Program, with the general fund (leisure services) providing $33,000 and the federal Weed & Seed grant providing $22,000. The additional $1,693 in agreement costs will be provided by general fund resources currently allocated to the leisure services program. íê ß¹»²¼¿ ׬»³ May 10, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Dan Brown, Public Works Director SUBJECT: “NO PARKING” SIGNS ON BROWN STREET RECOMMENDATION: That Council adopts the attached resolution authorizing the installation of: Seven “NO PARKING” signs on the west side of Brown Street between Brown Court and Bridlewood Lane as shown in Figure #1. BACKGROUND: The Public Works Department has received citizen complaints and concerns regarding unsafe driving conditions resulting from private vehicles parking along the west side of Brown Street between Brown Court and Bridlewood Lane. The east side of Brown Street between Brown Court and Bridlewood Lane presently has “NO PARKING” signs, but the west side of Brown Street does not. Brown Street currently has a road width of 26’ from curb to curb, with two 13’ travel lanes. There is no safe place for vehicles to park on either side of the street through this section of Brown Street. A normal parking space has a minimum width of 7 Feet. If parking was allowed in this section of Brown Street the remaining width for travel lanes would be less than 10 Feet, which does not meet City standards and presents a public safety risk. The Manual on Uniform Traffic Control Devices (MUTCD) indicates that “NO PARKING” sign(s) may be placed on streets where it is desirable to enforce “no parking” for safety and/or delivery purposes at the discretion of the convening authority. It is recommended that the attached resolution be approved to allow the installation of seven “NO PARKING” signs as shown in attached “Figure #1” to provide safer traffic movements on this road section. Agenda Item Review: City Administrator __x____ City Attorney __x____ Finance __x___ íé Honorable Mayor and City Council May 10, 2010 Page 2 DISCUSSION: This Council action was initially presented at the April 12, 2010 Council meeting. The Council voted to table this action due to insufficient public outreach and notice. The Public Works Department circulated a letter to 80 residences potentially impacted by eliminating on street parking along the west side of Brown Street. The notification letter requested that comments be returned to the Public Works Department by Tuesday, April 27, 2010. The Public Works Department received one written comment and one verbal comment opposed to the eliminating on street parking along the west side of Brown Street. The written comment identifies that the elimination of on street parking will cause a hardship for the residents at 465 Brown Street because there is insufficient on site parking. Attached to this staff report is a copy of the correspondence and photograph of the duplex. The verbal complaint received was from a Mr. Roberto Jaime of 660 Brown Street. Mr. Jaime stated that he was opposed to posting No Parking on Brown Street. When explained why the action was proposed, Mr. Jaime stated he understood and declined to document his concerns for the written record. FINANCIAL IMPACT: Estimated Cost for the installation of seven (7) signs is $2,100. All estimated costs include materials and labor, which will be funded from the regular Street Maintenance Budget. íè íç ìð COUNCIL BILL NO. 2826 RESOLUTION NO. 1967 A RESOLUTION DIRECTING THAT SEVEN “NO PARKING” SIGNS BE INSTALLED ON THE WEST SIDE OF BROWN ST. BETWEEN BROWN CT. AND BRIDLEWOOD LN ORS Chapter 810 grants to the City of Woodburn, the authority to WHEREAS, install regulatory traffic control signs within the City limits, and the City Council has received and considered the attached staff WHEREAS, report recommending that seven ”NO PARKING” signs be installed on Brown Street between Brown Ct. and Bridlewood Lane, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: That seven “NO PARKING” signs be installed within the right-of-way Section 1. on the west side of Brown Street between Brown Ct. and Bridlewood Lane. That placement of the “NO PARKING” signs is depicted in Figure 1 Section 2. attached hereto. Approved as to form: City Attorney Date Approved: __________________________________ Kathryn Figley, Mayor Passed by Council __________________________ Submitted to the Mayor __________________________ Approved by the Mayor __________________________ Filed in the Office of the Recorder __________________________ ATTEST: Christina Shearer, City Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. 2826 RESOLUTION NO. 1967 ìï ìî ß¹»²¼¿ ׬»³ May 10, 2010 TO: Honorable Mayor and City Council FROM: N. Robert Shields, City Attorney SUBJECT: Ordinance Cleanup/Access to Ordinances Working Group COUNCIL GOAL: Refine City Policies. Complete long-range financial plan; create clear municipal regulations and codes for greater understanding and eliminate unnecessary over-regulation. RECOMMENDATION: Adopt the attached “housekeeping” ordinance formally repealing three ordinances that have been repealed by implication. BACKGROUND: During the last several years, the City has made significant efforts to adopt and maintain a modern set of ordinances. In approximately the last five years, the following significant ordinances were passed by the City Council: (1) Park Exclusion Process (2) New Noise Regulations (3) New Public Contracting Rules (4) Urban Growth Boundary Amendment (5) New Regional Automated Information Network (RAIN) Agreement (6) Business Registration Revision (7) Police Training Assessment (8) Sewer and Water Outside City Boundaries (9) Tree Ordinance Revision (10) Police Inventory Searches (11) Library Rules of Conduct (12) Graffiti (13) New Building Code (14)Woodburn Development Ordinance (WDO) Amendments; (15) Tree Regulations Agenda Item Review: City Administrator ___x___ City Attorney ___x___ Finance __x___ ìí Honorable Mayor and City Council May 10, 2010 Page 2 (16) Newsrack Regulation (17) Municipal Judge Appointment Process (18) New Water Disconnection Procedures (19) New Animal Control Regulations (20) New Transportation Systems Development Charges (SDCs) (21) Rental Housing Regulations (22) New Garbage Franchise (23) Taxicab Regulations At your March 8, 2010 meeting, the City Administrator and I discussed with the Council the formation of the Access to Ordinances Working Group. This group consists of the City Attorney, City Recorder, IS Manager and Executive/Legal Assistant and has been tasked to improve the usability and access to the ordinances. The implementation schedule discussed with the Council on March 8, 2010 is as follows: TaskInvolved Staff Time Frame 1. Update existing City Attorney April 15, 2010 Executive/Legal Assistant Ordinance Compilation in present format. 2. Develop new format for City Attorney May 29, 2010 ordinance access. (Except IS Manager for the “hard copies” Executive/Legal Assistant maintained by the City Recorder, all Ordinance access will be electronic.) 3. Beta testing of new City Attorney For first 30 days after new format. IS Manager format is developed. 4. Training of Staff and City Attorney For first 30 days after new Council on new format. City Recorder format is developed. IS Manager 5. Future Ordinance revisions City Attorney On an ongoing basis City Recorder will be electronically incorporated into new IS Manager format as they are made. Task 1 was completed and the updated Ordinance Compilation document has been delivered to the IS Manager, who is now in the process, with our input, of developing a different way of posting them on the web that is more user friendly (Task 2). The “housekeeping” ordinance before the Council tonight was delayed one meeting because of the decision not to have a second April meeting. ìì Honorable Mayor and City Council May 10, 2010 Page 3 DISCUSSION: The “housekeeping” ordinance before the Council tonight formally repeals three ordinances that were repealed by implication. Ordinance 1588 required payment by developers into a park acquisition and development fund but was repealed by implication when the State of Oregon adopted statutory Systems Development Charges (“SDCs”). Ordinance 1689 established a Growth Management Program but was repealed by implication when the City adopted new land use regulations nullifying it. Ordinance 2056 established administrative fees for the processing of land use applications but was repealed by implication when the City adopted its Master Fee Schedule. Repeal by implication is a doctrine of statutory interpretation that is not favored by the courts because it requires a judgment to be made as to what exactly was repealed. Passage of the “housekeeping” ordinance formally repeals the three ordinances and leaves no doubt as to their status. FINANCIAL IMPACT: None. ìë COUNCIL BILL NO. 2827 ORDINANCE NO. 2467 AN ORDINANCE REPEALING CERTAIN UNNECCESARY ORDINANCES THAT WERE REPEALED BY IMPLICATION the City has revised and redrafted many City Ordinances WHEREAS, during the last few years; and Ordinance 1588 requires payment by developers into a park WHEREAS, acquisition and development fund; and Ordinance 1588 was repealed by implication and no longer WHEREAS, enforced when the State of Oregon statutorily adopted Systems Development Charges; and Ordinance 1689 established a Growth Management Program; WHEREAS, and Ordinance 1689 was repealed by implication and no longer WHEREAS, enforced when the City adopted land use regulations effectively nullifying it; and Ordinance 2056 established administrative fees for the WHEREAS, processing of land use applications; and Ordinance 2056 was repealed by implication and no longer WHEREAS, enforced when the City adopted its Master Fee Schedule; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Ordinance 1588 (the Park Acquisition and Development Fund Section 1. Ordinance) is repealed. Ordinance 1689 (the Growth Management Program Section 2. Ordinance) is repealed. Ordinance 2056 (the Land Use Administrative Fee Ordinance) is Section 3. repealed. Approved as to form: City Attorney Date PAGE 1 - COUNCIL BILL NO. 2827 ORDINANCE NO. 2467 ìê Approved: Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Christina Shearer, City Recorder City of Woodburn, Oregon PAGE 2 - COUNCIL BILL NO. 2827 ORDINANCE NO. 2467 ìé ß¹»²¼¿ ׬»³ May 10, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Economic and Development Services Director SUBJECT: Initiation ofLegislative Amendment to Neighborhood Conservation Overlay District City Council Goals Redefine City policies – complete long-range plan; create clear municipal regulations and codes to create understanding – and eliminate unnecessary over- regulation. : RECOMMENDATION Adopt the attached Resolution initiating a legislative amendment to the Neighborhood Conservation Overlay District. : BACKGROUND The Historic Woodburn Neighborhoods Association submitted petitions (attachments A and B), requesting expansion of the Neighborhood Conservation Overlay District (NCOD). The petitions include a majority of property owners affected by the proposed expansion. The NCOD was originally established as part of the 1998 Downtown Development Plan, resulting in amendments to the Woodburn Comprehensive Plan and Woodburn Zoning Ordinance. The primary intent of the NCOD is to preserve the “architectural integrity of Woodburn’s older (1890 – 1940) Neighborhoods”. Generally, the area west of the Downtown Development and Conservation District (DDC) makes up the City’s oldest neighborhood and is included in the NCOD. The City’s commercial core is linked to this residential neighborhood’s educational, recreational and transportation services. Development within the NCOD is required to respect the history and traditions of the Community by meeting specific design standards that are consistent with those typically found in older central neighborhoods. Agenda Item Review: City Administrator ___x___ City Attorney __x____ Finance __x___ ìè Honorable Mayor and City Council May 10, 2010 Page 2 The Historic Woodburn Neighborhoods Association’s petition would expand the Neighborhood Conservation Overlay District (NCOD) to include properties on the east side of Settlemier Street, south of Settlemier Park to approximately Parr Road/Front Street, and north on the west side of Settlemier Street to Garfield Street, including the historic Settlemier House. Ironically, the historic Settlemier House is not within the NCOD. Attachment B identifies current and proposed boundaries. Process The Woodburn Comprehensive Plan includes overall goals and policies for the NCOD. The Woodburn Zoning Map identifies boundaries of the NCOD, and the Woodburn Development Ordinance establishes development standards for the NCOD. At issue for Council is the request by the Woodburn Historic Neighborhoods Association to expand the Overlay District boundaries of the NCOD. The Woodburn Development Ordinance (Section 4.101.17) provides that the City Council may initiate a legislative amendment to accomplish this. Expanding the boundaries of the NCOD requires an amendment to the Woodburn Zoning map, and adjusting the boundaries of the Neighborhood Conservation Overlay District. Procedurally, this requires notice to the Department of Land Conservation and Development, public notice to affected and impacted property owners, and hearings before the Planning Commission and City Council. Scheduling of the amendment shall be balanced with workloads, but should occur in a prompt fashion. : FINANCIAL IMPACT There are minimal financial impacts associated with the proposed amendment; specifically, the direct costs for notification are estimated at approximately $300-$500. Costs associated with staff preparing the necessary staff reports, etc, are not accounted for in this estimate, and those would be in addition to the direct costs noted above. Attachments Attachment A: Historic Woodburn Neighborhoods Association Petitions Attachment B: Second Petition for Boundary Expansion Attachment C: Map Identifying Petitioners Attachment D: Woodburn Zoning Map – Existing & Proposed NCOD Boundaries ìç ëð ëï ëî ëí ëì ëë ëê ëé ëè ëç êð êï êî êí êì êë êê êé êè êç éð éï éî Proposed NCOD Expansion Petitioners within the Proposed Expansion Area Petitioner Property Current NCOD City Hall Proposed Expansion of NCOD Settlemier Park City of Woodburn Legend City Limits Streams Railroad Current Urban Growth Boundary Proposed Urban Growth Boundary Assessor Taxlots Neighborhood Conservation Overlay District Proposed Expansion of NCOD NCOD Expansion Petitioners 450Feet Disclaimer: This map is a graphic representation, using the most current information available. However, it should not be considered acurate for scaling. Plot Date: April 28, 2010 Public Works Department GIS/Engineering Division éí Proposed NCOD Expansion Area and Current NCOD Current NCOD City Hall Proposed Expansion of NCOD Settlemier Park City of Woodburn Legend City Limits Streams Railroad Current Urban Growth Boundary Proposed Urban Growth Boundary Assessor Taxlots Neighborhood Conservation Overlay District Proposed Expansion of NCOD 450Feet Disclaimer: This map is a graphic representation, using the most current information available. However, it should not be considered acurate for scaling. Plot Date: April 28, 2010 Public Works Department GIS/Engineering Division éì COUNCIL BILL NO. 2828 RESOLUTION NO. 1968 A RESOLUTION INITIATING A LEGISLATIVE AMENDMENT TO EXPAND THE NEIGHBORHOOD CONSERVATION OVERLAY DISTRICT (NCOD) TO INCLUDE ADDITIONAL PROPERTIES FRONTING SETTLEMIER STREET , the Historic Woodburn Neighborhoods Association has submitted a WHEREAS petition to expand the Neighborhood Conservation Overlay District (NCOD) to include properties on the east side of Settlemier, south of Settlemier Park to approximately Parr Road/Front Street, and north on the west side of Settlemier Street to Garfield Street, including the historic Settlemier House; and , Section 4.101.17 of the Woodburn Development Ordinance provides WHEREAS that the City Council may initiate legislative proposals;and , the Neighborhood Conservation Overlay District (NCOD) was WHEREAS originally established as part of the 1998 Downtown Development Plan, resulting in amendments to the Woodburn Comprehensive Plan and Woodburn Zoning Ordinance; and , the primary intent of the NCOD is to preserve the “architectural WHEREAS integrity of Woodburn’s older (1890 – 1940) neighborhoods; and ” , generally, the area west of the Downtown Conservation District WHEREAS (DDC) makes up the City’s oldest neighborhood and is included in the NCOD; and , development within the NCOD is required to respect the history and WHEREAS traditions of the Community by meeting specific design standards that are consistent with those typically found in older central neighborhoods; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: That a legislative amendment to expand the Neighborhood Conservation Overlay District (NCOD) is hereby initiated by the City Council pursuant to Section 4.101.17 of the Woodburn Development Ordinance. Approved as to form: City Attorney Date Approved: Kathryn Figley, Mayor Page – Council Bill No. 2828 1 Resolution No. 1968 éë Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Christina Shearer, City Recorder City of Woodburn, Oregon Page – Council Bill No. 2828 2 Resolution No. 1968 éê ß¹»²¼¿ ׬»³ May 10, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Dan Brown, Public Works Director SUBJECT: CONTRACT AWARD: AQUATIC CENTER ROOF AND BUILDING SHELL REPAIR CONSTRUCTION MANAGER/GENERAL CONTRACTOR RECOMMENDATION: That the City Council, acting as the Local Contract Review Board, award the contract for Construction Manager/General Contractor to Triplett Wellman Contractors for the Aquatic Center roof and building shell repair. BACKGROUND: Three (3) responses to the Request for Proposals were received on April 15 and scored individually by members of the selection panel and averaged for a final score. No:NameAmount 1Triplett Wellman Contractors 94.3 2Jaeger & Erwert General Contractors 86 3Nomarco Construction 85.9 DISCUSSION: The project, as approved in the 2009-10 Capital Improvement Project budget, involves the repair of moisture related damage to the parapet and possibly roof structure including unrelated moisture related damage to steel support columns and rain drains. The full extent of the damage and repair will not be known until exploratory demolition is performed. The contract award is in conformance with public contracting laws of the State of Oregon as outlined in ORS Chapter 279C and the laws and regulations of the City of Woodburn. Staff is recommending that the City Administrator be authorized, under legal guidance of the City Attorney, to negotiate a general Agenda Item Review: City Administrator ___x___ City Attorney __x____ Finance __x___ éé Honorable Mayor and City Council May 10, 2010 Page 2 contract and subsequent task order contracts to accomplish the repairs needed. FINANCIAL IMPACT: The project will be funded using approved General Fund CIP(358) as identified in the 09/10 fiscal budget. As discussed with the Council during its March 22, 2010 meeting, the use of a CM/GC will allow the City to prioritize the repair tasks and effectively manage the limited funds allocated for this project. The estimated cost of repairs is between $100,000.00 and $130,000.00. éè ß¹»²¼¿ ׬»³ May 10, 2010 TO: Honorable Mayor and City Council through City Administrator THRU: Scott Russell, Woodburn Police Chief FROM: Doug Garrett, Captain SUBJECT: Liquor License Change of Ownership-On-Premise Sales RECOMMENDATION: That the Woodburn City Council recommend that the OLCC approve a Change application for the End Zone Sports Bar of Ownershipand Full-On Premise Sales and Grill. BACKGROUND: Applicant(s): John Heidema 439 NE 19 Ave. th Canby, Oregon 97013 Phone: 503-263-3001 (Hm) Phone: 503-982-3309 (Wk) Carol Ann Heidema 439 NE 19 Ave. th Canby, Oregon 97013 Phone: 503-263-3001 (Hm) Phone: 503-982-3309 (Wk) The above are doing business as: TAYZAC LLC. Business: The End Zone Sports Bar and Grill 980 N. Pacific Hwy. Woodburn, Oregon 97071 Owner: Same as Applicants (Above). Agenda Item Review: City Administrator __x____ City Attorney __x____ Finance __x___ éç Honorable Mayor and City Council May 10, 2010 Page 2 License Type: , which permits Change of Ownership and Full-On Premise Sales hard alcoholic drinks, beer, wine, cider sales for on-premise consumption only. On March 24, 2010 the Woodburn Police Department received a new application, requesting approval for a Change of Ownershipand Full-On for The End Zone Sports Bar and Grill, 980 N. Pacific Highway, Premise Sales Woodburn, Oregon. This location is currently The End Zone Sports Bar and Grill, which possesses a Full On-Premise Sale license. The above mentioned applicants are applying for a Sales license Change of OwnershipFull On-Premise through the Oregon Liquor Control Commission. The business will be open Monday through Fridays from 10:00 AM to 2:00 A.M., and Saturdays and Sundays from 9:00 A.M. to 2:00 A.M... This is an establishment which will serve hard alcoholic drinks, beer and wine as well as hot food. There will be recorded music, coin-operated games, video lottery machines and pool tables. The Police Department has received no communication from the public or surrounding businesses in support of, or against this change. DISCUSSION: The Police Department has completed a background investigation, in connection with the OLCC, on the applicants and found nothing of a questionable nature, which would preclude the issuance of this license. FINANCIAL IMPACT: None èð ß¹»²¼¿ ׬»³ May 10, 2010 TO: Honorable Mayor and City Council through City Administrator THRU: Scott Russell, Woodburn Police Chief FROM: Doug Garrett, Captain SUBJECT: Liquor License Change of Ownership-Off-Premise Sales with Fuel Pumps RECOMMENDATION: That the Woodburn City Council recommend that the OLCC approve a Liquor /application for LicenseChange of OwnershipOff-Premise Sales with Fuel Pumps the New Am/PM of Woodburn. BACKGROUND: Applicant(s): Garry LaPoint 10618 Crosby Rd. Woodburn, Oregon 97971 Phone: 503-981-8648 (Hm) Katherine LaPoint 10618 Crosby Rd. Woodburn, Oregon 97071 Phone: 503-981-8648 Jason LaPoint 17346 Edwin Rd. Woodburn, Oregon 97071 Phone: 775-225-6182 (Hm) The above applicants are doing business as: -LB Group LLC. (Phone: 503-981-8648) - Rstar LLC. Agenda Item Review: City Administrator __x____ City Attorney __x____ Finance __x___ èï Honorable Mayor and City Council May 10, 2010 Page 2 Business: New Am/PM of Woodburn 850 Lawson Avenue Woodburn, Oregon 97071 Owner: Same as Applicants (Above). License Type: Liquor License Change of Ownership, Off-Premises Sales with Fuel , which permits beer, wine, cider sales for off-premise consumption only. Pumps On March 30, 2010 the Woodburn Police Department received a new application, requesting approval for a , Change of OwnershipOff-Premise Sales for the new AM/PM of Woodburn store, located with Fuel Pumps Liquor License at 850 Lawson Ave., Woodburn, Oregon. This location was previously known at the Roadrunner of Woodburn. The above mentioned applicants are applying for a , license through Change of OwnershipOff-Premise Sales with Fuel Pumps the Oregon Liquor Control Commission. The business will be open twenty-four (24) hours a day, seven (7) days a week. This is an establishment which serves as a convenience store/gas station for sundry items, car fueling, as well as the sales of wine, cider and beer. There will be no entertainment at this location. The Police Department has received no communication from the public or surrounding businesses in support of, or against this change. DISCUSSION: The Police Department has completed a background investigation, in connection with the OLCC, on the applicants and found nothing of a questionable nature, which would preclude the issuance of this license. FINANCIAL IMPACT: None èî ß¹»²¼¿ ׬»³ May 10, 2010 TO: Honorable Mayor and City Council through City Administrator THRU: Scott Russell, Chief of Police FROM: Doug Garrett, Captain SUBJECT: Liquor License New Outlet-Full On Premises Sales (Commercial Establishment) RECOMMENDATION: That the Woodburn City Council recommend that the OLCC approve a Liquor License New Outlet-Full On Premises Sales (Commercial Establishment) application for The Sand Trap Bar and Grill. BACKGROUND: Applicant: Valerie Lynette McArdle 2071 W. Hayes Street Woodburn, Oregon 97071 Ph: 503-982-4845 (Hm) Ph: 503-982-5910 (Wk) Business: The Sand Trap Bar and Grill 1776 Country Club Rd. Woodburn, Oregon 97071 Ph: 503-982-5910 Owners: Same as Applicant. License Type: which permits beer, wine, cider and Full On Premises Sales hard alcohol sales for on premises consumption only. On April 7, 2010 the Woodburn Police Department received an application requesting approval for a liquor license for Agenda Item Review: City Administrator ___x___ City Attorney __x____ Finance __x___ èí Honorable Mayor and City Council May 10, 2010 Page 2 - New OutletFull On Premises Sales (Commercial for The Sand Trap Bar and Grill located at 1776 Establishment) Country Club Rd., Woodburn, Oregon. The business will be open Sunday through Saturday. Hours of operation will be Sundays 9:00 a.m. to 2:00 a.m. and Mondays through Saturdays 6:30 a.m. to 4:00 p.m... there will be food service while the business is open and alcohol will be served during this time. There will be occasional live music with dancing, as well as golfing available. The Police Department has received no communication from the public or surrounding businesses in support of, or against, the new outlet. DISCUSSION: The Police Department has completed a background investigation, in connection with the OLCC, on the applicants and found nothing of a questionable nature, which would preclude the issuance of this license. FINANCIAL IMPACT: None èì ß¹»²¼¿ ׬»³ May 10, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Director of Economic and Development Services SUBJECT: Woodburn Crossing (Walgreens) Partition RECOMMENDATION: No action is recommended. This item is placed before the Council for information purposes in compliance with the Woodburn Development Ordinance. The Council may call up this item for review if it desires. BACKGROUND: The applicant, Woodburn NW, LLC, requested a Type II Partition to divide one lot into three parcels. The applicant also requested a Type II Exception to Street Right-of-Way and Improvements for Country Club Road and Country Club Court. The Director of Economic and Development Services approved both applications subject to conditions. The decision did not require specific public street improvements at this time but did note that a non-remonstrance document for participation in future street improvements could be required as part of future development. DISCUSSION: None. FINANCIAL IMPACT: This decision is anticipated to have no public sector financial impact. Agenda Item Review: City Administrator __x____ City Attorney ___x___ Finance __x___ èë Honorable Mayor and City Council May 10, 2010 Page 2 Tentative Partition Plan Zoning map èê ß¹»²¼¿ ׬»³ May 10, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Director of Economic and Development Services SUBJECT: Planning Commission’s approval of Design Review DR 2010-01 and Variance VAR 2010-01, for a new pole sign at 850 Lawson Avenue RECOMMENDATION: No action is recommended. This item is placed before the Council for information purposes in compliance with the Woodburn Development Ordinance. The Council may call up this item for review if it desires. BACKGROUND: The applicant, Ben Altman, SFA Design Group, requested a Type II Design Review for a pole sign and a Type III Variance for height and area. The maximum size of a pole sign on the property, without a variance, is 12 feet in height and a maximum area of 32 square feet. The proposed sign is 25 feet high and 125 square feet in area. The pole sign would replace an existing monument sign. The Planning Commission conducted a public hearing on April 22, 2010 and approved both applications subject to conditions. DISCUSSION: The Mayor and City Council have appointed a Sign Focus Group to evaluate the sign regulations and make recommendations for amendment. The Focus Group has held a series of meetings and has developed recommendations. The size and height of the proposed sign comply with the draft recommendations of the Focus Group for properties in the Freeway Overlay area. FINANCIAL IMPACT: This decision is anticipated to have no public sector financial impact. Agenda Item Review: City Administrator __x____ City Attorney __x____ Finance __x___ èé Honorable Mayor and City Council May 10, 2010 Page 2 Zoning map Details of the proposed sign èè