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04-12-2010 Agenda Packet KF,M CW ATHRYN IGLEYAYOR ITY OF OODBURN DP,CW1 ICK UGHOUNCILOR ARD J.MS,CWII EL CHMIDTOUNCILOR ARD ÝÝß PMC,CWIII ×ÌÇÑËÒÝ×ÔÙÛÒÜß ETER CALLUMOUNCILOR ARD JC,CWIV AMES OXOUNCILOR ARD FL,CWV RANK ONERGANOUNCILOR ARD A12,2010–7:00.. PRIL PM EM,CWVI RIC ORRISOUNCILOR ARD CHCC–270MS ITYALL OUNCIL HAMBERSONTGOMERY TREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: None Appointments: None 4. PROCLAMATIONS/PRESENTATIONS Proclamations: A. Day of the Child 1 Presentations: None 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn School District 6. COMMUNICATIONS None. – This allows the public to introduce items 7. BUSINESS FROM THE PUBLIC for Council consideration not already scheduled on the agenda. ööØ¿¾®? ·²¬7®°®»¬» ¼·°±²·¾´» °¿®¿ ¿¯«7´´¿ °»®±²¿ ¯«» ²± ¸¿¾´¿² ×²¹´7ô °®»ª·± ¿½«»®¼±ò Ý±³«²3¯«»» ¿´ øëðí÷ çèðóîìèëòöö April 12, 2010 Council AgendaPage i – Items listed on the consent agenda are considered 8. CONSENT AGENDA routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A.Woodburn City Council minutes of March 22, 2010 2 Recommended Action: Approve the minutes. B.Community Services Department Statistics For January 2010 7 Recommended Action: Accept the report. C.Community Services Department Statistics For February 2010 8 Recommended Action: Accept the report. 9. TABLED BUSINESS A. Council Bill No. 2814 – A Resolution modifying the Business Assistance Loan Program guidelines. 10. PUBLIC HEARINGS A.Fifth Street Improvement Project 9 – Members of the public wishing to comment on items of 11. GENERAL BUSINESS general business must complete and submit a speaker’s card to the City Recorder prior to commencing this portion of the Council’s agenda. Comment time may be limited by Mayoral prerogative. A.Council Bill No. 2826 – A Resolution directing that seven “NO 17 PARKING” signs be installed on the west side of Brown St. Between Brown Court and Bridlewood Lane. Recommended Action: Adopt the Resolution. B.Bancroft application - Acceptance of Bancroft Bond 21 Application. Recommended Action: City Council accept the Bancroft Bond application submitted by property owners within the Ironwood Subdivision Local Improvement District which were filed after the initial 10-day filing period. C.Professional Services Contract Award for Woodburn Transit 22 System Plan update. Recommended Action: That the City Council, acting as the Local Contract Review Board, by motion authorize the City Administrator to enter into a Professional Services contract April 12, 2010 Council AgendaPage ii with Nelson/Nygaard Consulting Associates to provide professional services for preparation of the Woodburn Transit System Plan Update. D.Award of Construction Contract for the North Trunk Sewer 24 Improvements Project. Recommended Action: That the City Council, acting as the Local Contract Review Board, award the construction contract for the North Trunk Sewer Improvements Contract to Northstar Assoc., LLC in the amount of $67,567.00. – These 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS are Planning Commission or Administrative Land Use actions that may be called up by the City Council. None. 13. CITY ADMINISTRATOR’S REPORT 14. MAYOR AND COUNCIL REPORTS 15. EXECUTIVE SESSION A.To conduct deliberations with persons designated by the governing body to carry on labor negotiations pursuant to ORS 192.660 (2)(d). 16. ADJOURNMENT April 12, 2010 Council AgendaPage iii PROCLAMATION El Día de los Niños/El Día de los Libros April 24, 2010 WHEREAS, literacy is the foundation of learning and is essential to the growth and success of all children; and WHEREAS , many of the nations of the world, and especially within the Western Hemisphere, celebrate El Día de los Niños in recognition and celebration of their children; and WHEREAS , well-educated and literate children are critical to Oregon’s economic future; and WHEREAS , the importance of reading and education are most often communicated through family members, and supported by such public institutions as public libraries, with their literacy programs for children and families. NOW,THEREFORE ,I, Kathy Figley, Mayor of the City of Woodburn, proclaim April 24, 2010, the official El Día de los Niños/El Día de los Libros And encouragethe people of Woodburn to join in this observance. IN WITNESS WHEREOF , I hereunto set my hand and caused the th seal of the City of Woodburn to be affixed this 7 day of April 2010. Õ¿¬¸®§² Ú·¹´»§ Ý·¬§ ±º É±±¼¾«®² ï COUNCIL MEETING MINUTES March 22, 2010 ôêïî DATE: COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, 0:00 COUNTY OF MARION, STATE OF OREGON, MARCH 22, 2010. CONVENED: The meeting convened at 7:00 p.m. with Mayor Figley presiding. ROLL CALL: Mayor Figley Present Councilor Cox Absent Councilor Lonergan Present Councilor McCallum Present Councilor Morris Absent Councilor Pugh Present Councilor Schmidt Present Staff Present: City Administrator Derickson, Assistant City Administrator Stevens, City Attorney Shields, Police Captain Garrett, Public Works Director Brown, Economic & Community Development Director Hendryx, City Recorder Shearer. ANNOUNCEMENTS 0:01 A.Woodburn Recreation and Parks will be hosting the annual egg hunt at 5:00 pm on Thursday, April 1 at Legion Park. B.The filing period for Mayor and Council positions will open June 2, 2010. Positions to be voted upon at the November 2, 2010 general election are as follows: Mayor: At-Large position (2-year term) Councilor – Ward III Precinct 835 (4-year term) Councilor – Ward IV Precinct 845 (4-year term) Councilor – Ward V Precinct 855 (4-year term) Candidate filing forms and instructions are available from the City Recorder and are posted on the City website. APPOINTMENTS: 0:02 Pugh/Lonergan … approve the appointment of Horst. P. Raustien to the Budget Committee made by the Mayor. Motion passed unanimously PRESENTATIONS: 0:03 A.ODOT – Alan Fox, Joseph Gray & Melissa Mallott from ODOT gave a presentation on access management & right-of-way for the Interchange Project. B.Economic & Community Development Director Hendryx provided an overview of the State of Oregon Economic Development Department Main Street Program and the opportunity for the City to participate (. 0:55) Page 1 - Council Meeting Minutes, March 22, 2010 î COUNCIL MEETING MINUTES March 22, 2010 ôêïî CONSENT AGENDA: 1:05 A.approve the Woodburn City Council minutes of March 8, 2010; B.approve the Park and Recreation Board minutes; C.appoint Police Chief Scott Russell as Administrator Pro Tem for the period of April 23, 2010 through April 30, 2010. McCallum/Lonergan ... adopt the Consent Agenda. The motion passed unanimously. TABLED BUSINES: 1:06 McCallum/Lonergan … remove from the table Woodburn City Council minutes of March 8, 2010. The motion passed unanimously. McCallum/Lonergan … approve Woodburn City Council minutes of March 8, 2010. The motion passed unanimously. Council Bill 2814 remains on the table. PUBLIC HEARING – ALTERNATE MEANS OF CONTRACTING FOR 1:08 AQUATIC CENTER REPAIR Mayor Figley declared the hearing open at 8:10 pm for the purpose of hearing public input on proposed alternate means of contracting for the Aquatic Center Repair. Dan Brown provided a staff report. Mayor Figley invited the proponents of the alternate means of contracting to address Council; no one wished to speak in favor. Mayor Figley invited the opponents of the alternate means of contracting to address Council; no one wished to speak in opposition. The Public Hearing was closed at 8:15 pm. Council discussed staff report and asked further clarifying questions of staff. PUBLIC HEARING – TAXICAB ORDINANCE 1:13 Mayor Figley declared the hearing open at 8:15 pm for the purpose of hearing public input on proposed Taxi Cab ordinance. City Attorney Shields made a staff presentation regarding the changes made to the draft ordinance presented to Council at a previous meeting and the efforts made to notify affected parties of the hearing and proposed ordinance. He also summarized the significant portions of the ordinance. Mayor Figley invited the proponents of the proposed taxicab ordinance to address Council. Jose Chavez of 1445 Marcel Ct spoke in support of the ordinance stating that it would level the playing field due to the background check and insurance requirements. He also spoke in favor of uniform pricing. Agustin Juaréz of 1160 Hardcastle Ave spoke in favor of the ordinance and agrees that it will make it fairer for drivers that have insurance and proper equipment. Peppi Koswikowski of 611 Harrison St spoke about the potential for duplication of effort regarding background checks between the School District and the City for taxis that transport students. Staff indicated they would contact the School District regarding this issue. Juan Plata of 1186 Roy Ave also felt the ordinance was the best way to ensure fair competition and was concerned about the safety of school children transported by taxi services. Ivan Caballero of 611 N Pacify Hwy spoke in favor of the ordinance and was concerned about uniform application. Juana Trey of 1488 Janus St also supported the ordinance, but did not speak. Page 2 - Council Meeting Minutes, March 22, 2010 í COUNCIL MEETING MINUTES March 22, 2010 ôêïî Mayor Figley invited the opponents of the proposed taxicab ordinance to address Council; no one wished to speak in opposition. The Public Hearing was closed at 8:50 pm. Council discussed the testimony received and asked further clarifying questions of staff. COUNCIL BILL NO. 2816 – AN ORDINANCE PROVIDING FOR THE 1:50 REGULATION OF TAXICABS; TAXICAB DRIVES; TAXICAB COMPANIES; AND SETTING AN EFFECTIVE DATE Councilor McCallum introduced Council Bill No. 2816. Recorder Shearer read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2816 duly passed. COUNCIL BILL NO. 2817 – AN ORDINANCE AMENDING THE WOODBURN 2:03 DEVELOPMENT ORDINANCE TO ALLOW SIGNS WITHIN THE PUBLIC RIGHTS-OF-WAY IN THE RETIREMENT COMMUNITY SINGLE-FAMILY RESIDENTIAL (R1S) ZONE Councilor McCallum introduced Council Bill No. 2817. Recorder Shearer read the two readings of the bill by title only since there were no objections from the Council. Councilor McCallum clarified the effective date of the ordinance. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2817 duly passed. COUNCIL BILL NO. 2818 – AN ORDINANCE REPEALING ORDINANCE 2308 2:06 (THE PERSONNEL POLICY AND PROCEDURES MANUAL ORDINANCE) Councilor McCallum introduced Council Bill No. 2818. Recorder Shearer read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2818 duly passed. COUNCIL BILL NO. 2819 – A RESOLUTION ADOPTING THE CITY OF 2:08 WOODBURN’S REPRESENTATION IN THE MARION COUNTY MULTI- JURISDITION HAZARD MITIGATION PLAN Councilor McCallumintroduced Council Bill No. 2819. Recorder Shearer read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2819 duly passed. COUNCIL BILL NO. 2820 – A RESOLUTION INITIATING THE ENTERPRISE 2:09 ZONE APPLICATION Councilor McCallum introduced Council Bill No. 2820. Recorder Shearer read the bill by title only since there were no objections from the Council. Don Judson, Executive Page 3 - Council Meeting Minutes, March 22, 2010 ì COUNCIL MEETING MINUTES March 22, 2010 ôêïî Director of the Woodburn Chamber of Commerce, of 2815 Hazelnut Dr spoke in favor of the Enterprise Zone Application and urged Council to remove the exclusion of hotels & Lonergan/McCallum motels from the application. …amend the resolution to remove the exclusion of particular types of businesses. The amendment passed with Councilor Pugh voting nay. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2820 duly passed. COUNCIL BILL NO. 2821 – A RESOLUTION AUTHORIZING EXECUTION OF 2:23 A POLIC RECORDS MANAGEMENT AND MOBILE DATA SYSTEM AGREEMENT BETWEEN THE CITY OF WOODBURN AND THE CITY OF SILVERTON Councilor McCallum introduced Council Bill No. 2821. Recorder Shearer read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2821 duly passed. COUNCIL BILL NO. 2822 – A RESOLUTION AUTHORIZING EXECUTION OF 2:24 A POLIC RECORDS MANAGEMENT AND MOBILE DATA SYSTEM AGREEMENT BETWEEN THE CITY OF WOODBURN AND THE CITY OF MT. ANGEL Councilor McCallum introduced Council Bill No. 2822. Recorder Shearer read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2822 duly passed. COUNCIL BILL NO. 2823 – A RESOLUTION AUTHORIZING EXECUTION OF 2:25 A POLIC RECORDS MANAGEMENT AND MOBILE DATA SYSTEM AGREEMENT BETWEEN THE CITY OF WOODBURN AND THE CITY OF HUBBARD Councilor McCallum introduced Council Bill No. 2823. Recorder Shearer read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2823 duly passed. COUNCIL BILL NO. 2824 – A RESOLUTION ENTERING INTO AN 2:26 AGREEMENT WITH REDFLEX TRAFFIC SYSTEMS INC. FOR PHOTO RED LIGHT AND AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE SAID AGREEMENT Councilor McCallum introduced Council Bill No. 2824. Recorder Shearer read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2824 duly passed. Page 4 - Council Meeting Minutes, March 22, 2010 ë COUNCIL MEETING MINUTES March 22, 2010 ôêïî COUNCIL BILL NO. 2825 – A RESOLUTION EXEMPTING THE AQUATIC 2:35 CENTER ROOF AND BUILDING SHELL REPAIRS CONTRACT FROM COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZING USE OF THE CONSTRUCTION MANAGER/GENERAL CONTRACTOR PROCUREMENT METHOD Councilor McCallum introduced Council Bill No. 2821. Recorder Shearer read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2825 duly passed. ACCEPTANCE OF BANCROFT BOND APPLICATIONS 2:37 Councilor McCallum declared a potential conflict of interest and did not participate in Lonergan/Pugh this item. ...accept the Bancroft Bond applications submitted by property owners within the Ironwood Subdivision Local Improvement District which were filed after the initial 10-day filing period. The motion passed unanimously. AWARD OF CONSTRUCTION CONTRACT FOR THE DOWNTOWN TRANSIT 2:38 FACILITY PROJECT NO. 2009-014-28 Pugh/Lonergan ...City Council, acting as the Local Contract Review Board, approve the award of the construction contract for the Downtown Transit Facility Improvements Project in the amount of $55,795 to GT Excavating. The motion passed unanimously. CITY ADMINISTRATOR’S REPORT: 2:40 A.ODOT 214 pedestrian crossing update. MAYOR AND COUNCIL REPORTS: 2:42 Councilor McCallum complimented the Police department on the Front St graffiti abatement. Councilor Schmidt reported on some research he did on police citations issued. ADJOURNMENT: 2:48 McCallum/Lonergan… meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9:50 p.m. APPROVED KATHRYN FIGLEY, MAYOR ATTEST ____ Christina M. Shearer, Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, March 22, 2010 ê é è ß¹»²¼¿ ×¬»³ April 12, 2010 TO: Honorable Mayor and City Council FROM: Dan Brown, Public Works Director SUBJECT: PRESENTATION OF AND PUBLIC HEARING FOR FIFTH STREET IMPROVEMENT DESIGN ACCEPTANCE PACKAGE RECOMMENDATION: That City Council conducts a public hearing to receive input from affected citizens regarding the Fifth Street Improvement Design Acceptance Package. Staff recommends that City Council approve the Design Acceptance Package as presented. BACKGROUND: The City has included within the content of its Transportation System Plan the intent to improve Fifth Street as an Access Street to Oregon Highway 214. Within the approved Fiscal Year 2009 – 2010 City budget, expenditures of funds was authorized to proceed with design and right of way acquisition for the needed improvements to Fifth Street. Fifth Street has been barricaded and has not functioned as an Access Street since 1992. In 1979, Fifth Street connection to OR 214 was identified and right of way dedicated for the extension of Fifth Street to OR 214. The Oregon Department of Transportation (ODOT) is currently performing an Environmental Assessment for the widening of OR 214 to five lanes from Broughton Way to Park Avenue. The interface of this improvement to a major state facility with our local transportation system must be clearly defined and incorporated into the Environmental Assessment and design of the OR 214 widening project. The status of Fifth Street is critical to the determination of whether or not a signalized intersection will be established at the intersection of OR 214/Meridian Drive/Fifth Street. Fifth Street is currently the highest priority for local street improvements in preparation for the improvements to OR 214. Agenda Item Review: City Administrator ___x___ City Attorney ___x___ Finance __x___ ç Honorable Mayor and City Council April 12, 2010 Page 2 DISCUSSION: The Design Acceptance Package presented to Council for consideration is approximately a 30 percent design effort. It is intended to provide a clear depiction of the project scope, significant design features, impacts on adjoining properties, needed regulatory approvals, cost schedule, and possible delivery schedule. Approval of the Design Acceptance Package is needed before additional City funds are expended to complete design and prepare contract documents. The Project Delivery Team utilized a Citizen Advisory Committee to identify and review design alternatives. Four meetings were held with the Citizen Advisory Committee and a record of those meetings is included as an appendix to the Design Acceptance Package. Included in the alternatives considered was a no build option, which was the preferred alternative of a majority (10 members) of the Citizen Advisory Committee. The City of Woodburn sponsored a series of three open houses to initiate the public involvement process for the 5th Street Improvement project. The open houses brought people to three locations on 5th Street. A total of 153 people signed in at the three meetings. Total attendance was likely even higher because not everyone who attended signed-in. The estimated meeting attendance was 30 on November 18, 120 on November 19, and 50 on November 23. Meetings were held at the following locations: 1.Woodburn Seventh-day Adventist Church - 1100 6th Street November 18, 2009 2.St. Luke Catholic Church - 417 Harrison Street November 19, 2009 3.Nuevo Amanecer - 1274 5th Street November 23, 2009 The purpose of the meetings was to introduce the project, seek initial input from the community and invite participation in the project’s Citizen Advisory Committee. The primary areas of concern shared by attendees during the meeting were safety, increased traffic, impact to property owners and loss of parking. In general, many participants expressed a concern that opening 5th Street to through-traffic would negatively impact neighbors, members of local churches and children more than any benefit to them or the community as a whole. Specific concerns can be categorized in the following areas: ïð Honorable Mayor and City Council April 12, 2010 Page 3 Increased Traffic (noise, air quality, congestion and safety): Many concerns expressed related to the projected increase in traffic (which at this early stage in the process, the project team could not quantify specifically). Many people expressed concern about the safety of children in the area. With more cars traveling on 5th Street, this was particularly a concern because of all the children who attend St. Luke School. Staff was clear to point out that trucks would be limited on 5th Street. Increased noise and decreased air quality were mentioned as additional concerns related to the increased number of cars. It was pointed out that more cars near the school would create a distraction for students. Some were concerned about congestion on the street, particularly at the intersection at Harrison where traffic must turn. It was pointed out that this area is a bus stop area and is particularly busy during pick-up and drop-off times. The public buses also travel through the area on Harrison. Multiple people expressed concern about where southbound traffic would go as 5th Street jogs to the west at Harrison Street and wondered if this would cause more congestion in the community rather than reducing it. A few people were concerned about increased wear and tear on other nearby streets like Fir Street. An individual expressed the concern that if a lot of traffic was attracted to 5th Street, it would divide the community. There is also a community rabbit that lives in the area. A few people expressed concern about its safety. Speed: Another topic of concern was community safety. As mentioned above, there were concerns about whether more cars on 5th Street would mean reduced safety for pedestrians and children from the neighborhood or the school because of increased speeds. Crime: The concern raised was whether opening the street would increase crime in the area. Parking Loss: A few local residents and members of St. Luke’s parish expressed concern about loss of parking on 5th Street. Parking is needed by parishioners of the church, particularly during services or special events. Currently, the parish uses the unimproved right-of-way along 5th Street for overflow parking. ïï Honorable Mayor and City Council April 12, 2010 Page 4 Property Impacts: Property owners and others wanted to know if the width of the new street would impact existing properties. Although it was explained that the new street would be constructed inside the existing public right-of-way (which is wider than the existing pavement) owners expressed concern about the loss of landscaping. Others talked specifically about the Yew Street extension and expressed concern about what this would mean to the church and nearby homes if a new road were built there. Other concerns related to property impacts were about property values. Attendees were concerned that their property values would be negatively impacted by the project and they may have a hard time selling their home. Others expressed concern that the project would result in increased property taxes. Displacement: Concern was raised that the possible extension of Yew Street would result in right of way acquisition and displacement of current property owners. Cost: Some attendees expressed a concern about the high cost of doing a study of the feasibility of the Fifth Street project considering how unpopular the project was. Others asked if this was the best use of Woodburn’s money given the potential negative impacts and the current state of the economy. The Citizen Advisory Committee was asked to validate and prioritize the concerns or issues identified during the Open Houses. The validated and prioritized list of issues was then adopted by the Project Delivery Team as Key Design Factors and alternatives were evaluated against these key design factors. Below is the list of Key Design Factors: Traffic Congestion (Local) Traffic Congestion (System) Vehicle Access Emergency Response Access Private Property Impacts Parking Pedestrian Safety Noise Crime Property Value ïî Honorable Mayor and City Council April 12, 2010 Page 5 Vehicle Speed Yew Street Connection Air Quality Street Lighting Temporary Construction Impacts Pedestrian Facilities Preservation of Existing Features in the Public ROW (Trees, Yards, etc.) Bicycle Access Storm Water Management Landscaping Project Cost Transit Access Utility Impacts The Project Delivery Team assessed each alternative and scored it against the Key Design Factors with the Citizen Advisory Committee input with regard to scoring criteria agreed upon. While there was not consensus amongst the Citizen Advisory Committee with regard to the alternative assessment results, the process revealed that constructing Fifth Street in a two-way street configuration best addressed all Key Design Factors and is the reason the Public Works Department recommends this alternative within the Design Acceptance Package. The Council is reminded that ten (10) members of the Citizen Advisory Committee remain opposed to the project and prefer the no build alternative. St. Luke’s Parish representative did not rank a build option and remained emphatic that the only acceptable alternative is the no build option. At the end of the last Citizen Advisory Committee meeting, the Committee members were invited to provide their recommendations regarding their preferred alternative for the Fifth Street Improvements project. Comments from each Committe member are documented in the Citizen Advisory Committee Questionnaire Responses summary provided in Appendix C of the Design Acceptance Package. In all, 10 Committee members voted for a no-build option and 7 Committee members voted for a build option. A breakdown of the results for the Committee voting is provided in the table below: ïí Honorable Mayor and City Council April 12, 2010 Page 6 Alternative 1 Alternative 2 Alternative 3 Two-Way Traffic One-way Traffic No Build First Choice 4310 Second Choice 4103 Third Choice 944 The above tabulated results represent the specific preferences of the 17 voting Committee members present at the last Citizen Advisory Committee meeting. Those Committee members who voted for the no-build option were generally concerned about the various perceived negative impacts to the local neighborhood such as increased traffic, traffic closer to buildings, noise, air quality, visual distraction, pedestrian safety, etc. Committee members that voted for one of the build options generally saw the improved transportation system, safer pedestrian crossings of Hwy 214 and other street improvements as more beneficial factors. The voting results summarized above and documented in Appendix C of the Design Acceptance Package reflect the specific preferences of the Committee and are not necessarily proportional or fully representative of the general public sentiment or staff recommendations for this project. During the public involvement process, Ms. Corning (not Citizen Advisory Committee member) and several members of the Citizen Advisory Committee contacted Senator Peter Courtney’s office and requested that he contact ODOT with regard to the need to open Fifth Street in order to justify a signal at the intersection of OR 214/Meridian/Fifth. Those opposed to the project felt that the City staff had mislead the public because we told the public that opening Fifth Street was essential to justifying a signal installation. Initial review of traffic counts and meetings with ODOT staff indicated that warrants would not be met without opening Fifth Street. The need justification referenced below is also weakened without the intersection having four contributing legs. Mr. Warren who responded to Senator Courtney’s office was not in attendance at meetings discussing the requirements the City must make to demonstrate the need for installation of a full signalized intersection. Provided for Council reference is Mr. Warren’s response to Senator Courtney’s office: ïì Honorable Mayor and City Council April 12, 2010 Page 7 From: WARREN David Sent:Thursday, March 04, 2010 1:05 PM To: SEN Courtney Cc:FREEMAN Robin; LEE Jane S; BURGESS Maryann; HAVIG Erik M; POTTER James T * Tim; BLACK Craig B; FOX Alan J; COOLEY Steven B Subject: Woodburn Transportation Plan - 5th Street Extension Senator Courtney, Thank you for contacting us on behalf of your constituent, Sharon Corning. The Woodburn TSP calls for the extension of 5th Street to connect to OR 214 at Meridian (east of the Boones Ferry/Settlemier signal) as an improvement that is needed in the 2010-2020 timeframe. During the TSP development (2002-2005), the operational analysis indicated that a signal was needed at the intersection of Meridian and OR214 in the 2010-2020 timeframe regardless of whether 5th street is extended, which would create a fourth leg to the intersection. Our understanding is that the City wishes to extend 5th Street in order to provide an additional north-south connection in this part of town (Settlemier and Front Street are the only through routes currently). With the passage of Senate Bill 1024, ODOT no longer holds approval or denial authority for planned public street connection such as the 5th Street extension. With respect to the proposed new signal installation, the City approached ODOT late last year to inquire about the signal approval process. ODOT has informed the City of the signal approval process but we are still waiting for updated supporting information from the City. The City must first show that there is not only a need for the signal, but that it is also the best solution to mitigate traffic. As stated above a signal may be warranted even without the 5th Street extension depending on traffic growth. At this point, ODOT has no position on a new signal installation at the location in question. êÔÏÚØËØÑÄ ùÜÇÔÙíæÜËËØÏíø Region 2 Traffic Manager 455 Airport Rd. SE, Bldg. A Salem, OR 97301-5397 Phone: (503) 986-2655 Fax: (503) 986-2839 STAFF SUMMARY: Staff recommends that City Council approve the Design Acceptance Package as presented. This alternative provides for two-way traffic flow on Fifth Street and does not include the Yew Street connection. As such, the entire project can be constructed within existing public right-of-way. The project will help the City meet its long-term goals of improved north-south connectivity across Highway 214, improved pedestrian safety with signalized crossings of Hwy 214 ïë Honorable Mayor and City Council April 12, 2010 Page 8 and reduced congestion on heavily travelled portions of the transportation system by shifting some of this traffic, almost all local in nature, onto Fifth Street. There are no specific technical or environmental challenges associated with this project. While the majority of the Citizen Advisory Committee ultimately recommended the no-build alternative, staff recognizes that many of the members represented limited view point and gave more weight to neighborhood concerns (the immediate vicinity of Fifth Street) than system-wide needs or a broad public safety perspective. Additionally, emergency service providers are supportive of the increased connectivity and view this project as having positive impact response capabilities. FINANCIAL IMPACT: The total project cost, which includes the City having to fully fund an interim intersection improvement at OR 214, is estimated at $2.5 million. Funding will be provided by Transportation System Development Charges. Public Works will seek participation from ODOT under several programs, such as Bicycle and Pedestrian Safety, Transportation Enhancement, and Safe Routes to Schools to reduce the City’s financial burden. However, the City should be prepared to fully fund this project if ODOT/FHWA participation is not feasible. ïê ß¹»²¼¿ ×¬»³ April 12, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Dan Brown, Public Works Director SUBJECT: “NO PARKING” SIGNS ON BROWN STREET RECOMMENDATION: That Council adopt the attached resolution authorizing the installation of: Seven “NO PARKING” signs on the west side of Brown Street between Brown Court and Bridlewood Lane as shown in Figure #1. BACKGROUND: The Public Works Department has received citizen complaints and concerns regarding unsafe driving conditions resulting from private vehicles parking along the west side of Brown Street between Brown Court and Bridlewood Lane. The east side of Brown Street between Brown Court and Bridlewood Lane presently has “NO PARKING” signs, but the west side of Brown Street does not. Brown Street currently has a road width of 26’ from curb to curb, with two 13’ travel lanes. There is no safe place for vehicles to park on either side of the street through this section of Brown Street. A normal parking space has a minimum width of 7 Feet. If parking was allowed in this section of Brown Street the remaining width for travel lanes would be less than 10 Feet, which does not meet City standards and presents a public safety risk. The Manual on Uniform Traffic Control Devices (MUTCD) indicates that “NO PARKING” sign(s) may be placed on streets where it is desirable to enforce “no parking” for safety and/or delivery purposes at the discretion of the convening authority. It is recommended that the attached resolution be approved to allow the installation of seven “NO PARKING” signs as shown in attached “Figure #1” to provide safer traffic movements on this road section. Agenda Item Review: City Administrator __x___ City Attorney __x___ Finance __x___ ïé Honorable Mayor and City Council April 12, 2010 Page 2 FINANCIAL IMPACT: Estimated Cost for the installation of seven (7) signs is $2,100. All estimated costs include materials and labor, which will be funded from the regular Street Maintenance Budget. ïè COUNCIL BILL NO. 2826 RESOLUTION NO. 1967 A RESOLUTION DIRECTING THAT SEVEN “NO PARKING” SIGNS BE INSTALLED ON THE WEST SIDE OF BROWN ST. BETWEEN BROWN CT. AND BRIDLEWOOD LN ORS Chapter 810 grants to the City of Woodburn, the authority to WHEREAS, install regulatory traffic control signs within the City limits, and the City Council has received and considered the attached staff WHEREAS, report recommending that seven ”NO PARKING” signs be installed on Brown Street between Brown Ct. and Bridlewood Lane, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: That seven “NO PARKING” signs be installed within the right-of-way Section 1. on the west side of Brown Street between Brown Ct. and Bridlewood Lane. That placement of the “NO PARKING” signs is depicted in Figure 1 Section 2. attached hereto. Approved as to form: City Attorney Date Approved: __________________________________ Kathryn Figley, Mayor Passed by Council __________________________ Submitted to the Mayor __________________________ Approved by the Mayor __________________________ Filed in the Office of the Recorder __________________________ ATTEST: Christina Shearer, City Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. 2826 RESOLUTION NO. 1967 ïç îð ß¹»²¼¿ ×¬»³ April 12, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Christina Shearer, City Recorder SUBJECT: Acceptance of Bancroft Bond Application RECOMMENDATION: By motion, and under the authority of ORS 223.210, Council accept the Bancroft Bond application submitted by property owners within the Ironwood Subdivision Local Improvement District which were filed after the initial 10-day filing period. BACKGROUND: Under ORS 223.210 (Bancroft Bonding Act), affected property owners have 10 days after the date of the first publication of the final assessment ordinance to file a Bancroft Bonding application thereby allowing them to pay for their share of the assessment costs under an installment program over a 10-year period. Applications received after the initial filing period require Council acceptance in order to participate in the installment program. DISCUSSION: Bancroft bond applications were received from the following property owners of record: (1)Gabriel Shones Tax Lot No. 051W07AA04600 Acceptance of these applications will allow the property owners to participate in the installment program established under the final assessment ordinance for this improvement project. FINANCIAL IMPACT: There is no financial impact on the City unless the property owners default on assessment payments. If that were to occur, the City could initiate foreclosure proceedings in order to recover the assessment balance plus interest and related costs. The final assessment ordinance provides for annual payments and the first payment will not be due until February 11, 2011. Agenda Item Review: City Administrator ___x___ City Attorney ___x___ Finance __x___ îï ß¹»²¼¿ ×¬»³ April 12, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Dan Brown, Public Works Director SUBJECT: PROFESSIONAL SERVICES CONTRACT AWARD TO NELSON/NYGAARD CONSULTING ASSOCIATES – WOODBURN TRANSIT SYSTEM PLAN UPDATE RECOMMENDATION: Council, as Local Contract Review Board, by motion authorize the City Administrator to enter into a Professional Services contract with Nelson/Nygaard Consulting Associates to provide professional services for preparation of the Woodburn Transit System Plan Update. BACKGROUND: The City has been in need to update its Transit System Plan and successfully applied for and received America Recovery and Reinvestment Act (ARRA) grant for $50,000.00 to complete the Transit Plan Update. DISCUSSION: The City issued a Request for Proposals (RFP) on January 25, 2010 to obtain professional services to assist staff to prepare a Transit System Plan Update. The RFP closed on February 25, 2010. The City received three proposals for the project. Proposals were submitted by the firms CPH Planning Inc., Kittleson & Associates, Inc., and Nelson/Nygaard Consulting Associates. A proposal review committee was appointed and the firm Nelson/Nygaard Consulting Associates was selected as the most qualified firm to perform the planning update. The completed Transit System Plan Update will be used to guide future improvements to the Woodburn Transit System in the areas of operations, service levels, route design, capital improvements, and funding for the program. The Transit Plan Update will be incorporated into the Transportation System Plan and City’s Comprehensive Plan by its adoption. Agenda Item Review: City Administrator ___x___ City Attorney ___x___ Finance __x___ îî Honorable Mayor and City Council April 12, 2010 Page 2 The Woodburn Transit System is viewed by staff of having significant benefit to the future economic growth to our community, as well as serving the special transportation needs of our community. FINANCIAL IMPACT: The cost for professional services identified for the update of the Woodburn Transit System Plan Update shall not exceed the ARRA grant funds provided. Staff time associated with the participation in the preparation of the Transit System Plan Update will be charged to City administrative and operational fund sources as the City’s contribution to the grant funds received. îí ß¹»²¼¿ ×¬»³ April 12, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Dan Brown, Public Works Director SUBJECT: AWARD OF CONSTRUCTION CONTRACT FOR THE NORTH TRUNK SEWER IMPROVEMENTS PROJECT RECOMMENDATION: That the City Council, acting as the Local Contract Review Board, award the construction contract for the North Trunk Sewer Improvements Contract to Northstar Assoc., LLC in the amount of $67,567.00. BACKGROUND: The existing 15” sanitary sewer line crossing Hazelnut Road has significantly deteriorated due to settlement caused by the consolidation of underlying soils. This existing sewer line has a constricted flow capacity that results in constant maintenance. This project will replace the existing 15” diameter PVC sanitary sewer line with a new 24” diameter PVC sanitary sewer line. Bids for the proposed improvement were opened on April 1, 2010. Four (4) bids were received from responsive and pre-qualified bidders. Bids received are as follows: No:NameAmount 1Northstar Assoc., LLC $67,567.00 2Kerr Contractors, Inc. $132,523.00 3John Rice Excavation $162,670.00 4Canby Excavating, Inc. $162,788.00 Engineer’s Estimate $122,345.00 The recommended award is 55% below the Engineer’s estimate of $122,345.00. Agenda Item Review: City Administrator ___x___ City Attorney ___x___ Finance __x___ îì Honorable Mayor and City Council April 12, 2010 Page 2 DISCUSSION: Due to the low bid being significantly lower that the next apparent low bid and the Engineers Estimate, Northstar Associates was asked to confirm their bid and satisfy staff that the work could be successfully performed for the amount bid. Northstar Associates confirmed their bid and demonstrated to staff where they intended to reduce their mobilization costs. The project was approved in the 2009-10 Capital Improvement Project budget. The contract award is in conformance with public contracting laws of the State of Oregon as outlined in ORS Chapter 279C and the laws and regulations of the City of Woodburn. Therefore, staff is recommending that the contract be awarded. FINANCIAL IMPACT: The project will be funded using approved Sewer Construction Fund (465) as identified in the Fiscal Year 2009/2010 budget . îë