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Ordinance 1971COUNCIL BILL N0. 996 ORDINANCE N0. 1971 AN ORDINANCE ADOPTING BYLAWS GOVERNING PROCEEDINGS OF THE CITY COUNCIL, REPEALING RESOLUTION N0. 6B5, AND DECLARING AN ER9ERGENCY. THE CITY OF WOODBURN ORDAINS AS FOLLOWS Section 1. Ordinances and Resolutions. A. Proposed Ordinances and Resolutions (Council Bills) may be introduced by any member of the Council. B. An Ordinance shall receive two readings prior to final passage. C. Readings of an Ordinance may be by title only unless a Councilor requests that the Ordinance be read in full. D. A Resolution shall receive one reading prior to final passage and this reading shall be by title only unless a Councilor requests a full reading. E. Procedure. (1) A Councilor presents a proposed Ordinance or Resolution (Council Bill). (No motion is necessary since no vote is required for introduction of a bill, e.g. "P!Ir./Madam h1ayor, I would like to introduce Council Bill__ " (2) The (Mayor asks that the Council Bill be read in full/or by title only if there is no objection from the Council. (3) The Council Bill is read as requested. (4) If the Council Bill is a proposed Resolution, the Mayor asks if there is any discussion. After discussion and motions, if any, the Mayor shall call for a vote on the Resolution. Upon the request of any Councilor, the ayes and nays shall be taken and entered in the record. Page 1 - COUNCIL BILL N0. 996 ORDINANCE N0. 1971 (5) If the Council Bill is a proposed Ordinance, the Mayor asks that the Council Bill be read a second time by title only if there are no objections from a Councilor. (6) The Council Bill (proposed Ordinance) is read as requested. (7) The Mayor then asks if there is any discussion on the Council Bill (proposed Ordinance). After discussion and motions, if any, the Mayor shall call fora vote and the ayes and nays shall be taken and entered in the record. F. A Resolution shall be declared passed by affirmative vote of a majority of the Councilors present at the meeting. G. An Ordinance may be enacted in a single meeting by unanimous consent of the Councilors present. If not approved by unanimous consent of the Councilors present, the Ordinance shall be read and voted upon on a different day at another meeting, and enacted if a majority of the Councilors present at that meeting vote affirmatively. H. All Resolutions and Ordinances passed or enacted by the Council are subject to veto of the Mayor as provided in Chapter V, Section 20, of the Woodburn City Charter, I. Except in extreme emergencies, copies of Council Bills shall be provided the Mayor and members of the Council at least 48 hours prior to any session at which they could be introduced. Section 2. Meetings. A. A majority of the incumbent members of the Council constitutes a quorum. B. The Council shall hold a regular meeting at least once each month in the city at a time and place it designates. Page 2 - COUNCIL BILL NO. 996 ORDINANCE N0. 1971 C. The Council may hold a special meeting at the call of the P1ayor or at the request of three Councilors in accordance with Chapter IV, Section 13 of the Woodburn City Charter. Section 3. City Officers. A. Mayor (1) The Mayor shall preside over all Council meetings at which he/she is present in accordance with the IrJoodburn City Charter. (2) The Mayor shall inform the Council of who he/she will appoint to a committee far enough ahead of time so as to give Councilors time to react to said appointment. It is the responsibility of the individual Councilors to contact the Mayor, prior to any meeting at which the appointments are to be made public, with any comments, objections, etc. that said Councilor may wish to convey. In order to avoid possible embarassment to the appointee, proposed appointments vdill not be made public prior to approval at a properly convened Council meeting. B. The Council president shall be elected by the Council and shall serve in accordance with the Woodburn City Charter. Section 4. Agenda. A. Flatters to be considered by the Council shall be placed on an agenda to be prepared by the Mayor and the City Administrator. Any Councilor desiring to have a matter considered by the Council shall advise the Mayor or City Administrator to place it on the agenda. 6. In addition to the written agenda, any Councilor may bring items to the attention of the Council at the end of such meeting. C. At the discretion of the presiding officer and in accordance with state lavv, any visitor may speak on any matter of city business not Page 3 - COUNCIL BILL N0. 996 ORDINANCE N0. 1971 covered by the agenda under the agenda heading of "Communications." Visitors may speak on any agenda item when said item is opened for action. The presiding officer may establish time limits on such comments by visitors to insure that all persons desiring to be heard shall have that opportunity. Section 5. Miscellaneous Rules of Procedure. A. The conduct of all Council meetings and committee meetings shall be governed by the parliamentary rules set forth in Robert's Rules of Order. B. In all matters to be heard by the Council, the City Administrator or member of his staff shall be given the first opportunity to speak thereon. Proponents of the matter before the Council shall be afforded the next opportunity to speak thereon. Opponents of the matter before the Council shall be afforded the opportunity to speak thereon after proponents have completed their presenta- tions. Councilors have the privilege of asking questions at any time. After all presentations are complete, the Council may discuss the matter and take action as desired. C. Official "public hearings" shall be conducted as prescribed by law and/or current regulations governing said hearings. All persons attending official "public hearings" will be given reasonable time to present their arguments, but such persons are requested to avoid repetitious and irrelevant statements. D. Visitors desiring to speak will formally address the chair, and visitors will identify themselves by their name, address, and whether they represent a person, group or organization. Page 4 - COUNCIL BILL N0. 996 ORDINAPJCE N0. 1971 E. If at all possible, all regular and special Council meetings shall be tape recorded. Council members, staff and visitors shall use the microphones provided for that purpose. The visitors microphone shall not be removed from its stand without permission of the presiding officer. F. Visitors may address the Council when recognized, but may not, at the discretion of the presiding officer, direct questions to individual Councilors, staff members or other visitors. Discussion between visitors is not permitted. Discussion and questions by individual Councilors may be directed to other Councilors, staff members or visitors at the discretion of the presiding officer. Section 6. Suspension of Rules. In accordance with the Woodburn City Charter, the rules contained in this Ordinance may be suspended by the concurrence of a majority of the Council present at a Council meeting. Section 7. Repeal of Resolution 685. Resolution 6$5 is hereby repealed. Section 8. This Ordinance being necessary for immediate preservation of the public peace, health, and safety, an emergency is declared to exist and this Ordinance shall take effect immediately upon passage by the Council and approval by the ~9ayor. Approved as to form: ~ ~ ~ ~ ~- c ~~ City Attorney Date ~._ _, .> . APPROVED . d-,1.r ~__a~ ~ . ,,~~ `-,~~ , ~-~,-..~--~.. - ~,, NANCY A. K RKSEY, MAYOR 1 Passed by the Council Submitted to the filayor Approved by the Playor Filed in the office of the Recorder 'fi ATTEST: ,~` .~, f ~~ ~ARNEY O. ,,`URRIS~, Recorder City of Woodburn March 23 1987 March 25. 1987 March 25 1987 March 25, 1987 Page 5 - COUNCIE BILL N0971996 ORDINANCE N0.