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02-22-2010 Agenda Packet KF,M CW ATHRYN IGLEYAYOR ITY OF OODBURN DP,CW1 ICK UGHOUNCILOR ARD J.MS,CWII EL CHMIDTOUNCILOR ARD ÝÝß PMC,CWIII ×ÌÇÑËÒÝ×ÔÙÛÒÜß ETER CALLUMOUNCILOR ARD JC,CWIV AMES OXOUNCILOR ARD FL,CWV RANK ONERGANOUNCILOR ARD F22,2010–7:00.. EBRUARY PM EM,CWVI RIC ORRISOUNCILOR ARD CHCC–270MS ITYALL OUNCIL HAMBERSONTGOMERY TREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: None Appointments: None 4. PROCLAMATIONS/PRESENTATIONS Proclamations: None Presentations: None 5. COMMITTEE REPORTS None 6. COMMUNICATIONS None. – This allows the public to introduce items 7. BUSINESS FROM THE PUBLIC for Council consideration not already scheduled on the agenda. ööØ¿¾®? ·²¬7®°®»¬» ¼·°±²·¾´» °¿®¿ ¿¯«7´´¿ °»®±²¿ ¯«» ²± ¸¿¾´¿² ×²¹´7ô °®»ª·± ¿½«»®¼±ò Ý±³«²3¯«»» ¿´ øëðí÷ çèðóîìèëòöö February 22, 2010 Council AgendaPage i – Items listed on the consent agenda are considered 8. CONSENT AGENDA routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A.Woodburn City Council minutes of February 8, 2010 1 Recommended Action: Approve the minutes. B.Community Services Department Statistics 4 Recommended Action: Accept the report. C.Park and Recreation Minutes of February 9, 2010 5 Recommended Action: Approve the minutes. 9. TABLED BUSINESS None. 10. PUBLIC HEARINGS None – Members of the public wishing to comment on items of 11. GENERAL BUSINESS general business must complete and submit a speaker’s card to the City Recorder prior to commencing this portion of the Council’s agenda. Comment time may be limited by Mayoral prerogative. A.Council Bill No. 2813 – A Resolution authorizing the Department 10 of Community Services to apply for a Land and Water Conservation Fund Grant from the Oregon Parks and Recreation Department for the replacement of the playground at Wyffels Park and delegating authority to the Director of Community Services to sign the application Recommended Action: Adopt the Resolution. B.Council Bill No. 2814 – A Resolution modifying the business 14 Assistance Loan Program Guidelines Recommended Action: Adopt the Resolution. C.Type V Legislative Amendment – Legislative Amendment LA 20 2009-02, allowing signs in the public right-of-way in the Retirement Community Single-Family Residential (R1S) Zone Recommended Action: Deliberate on Legislative Amendment February 22, 2010 Council AgendaPage ii LA 2009-02, allowing signs in the public right-of-way in the Retirement Community Single-Family Residential (R1S) Zone. February 22, 2010 Council AgendaPage iii D.Professional Services Contract Award to Murray Smith and 38 Associates – design of primary and secondary disinfection of the Water Supply System Recommended Action: Council, as Local Contract Review Board, by motion authorize the City Administrator to enter into a Professional Services Contract with Murray Smith and Associates to provide professional services for pre-design, final design and construction engineering services for primary and secondary disinfection of the City’s water supply system. E.Acceptance of two Public Utility Easements Tax Lots 40 05W1400800 and 052W13BD-01800 Recommended Action: That the City Council accepts the two Public Utility Easements described on Attachment “A” and Attachment “B” to this Staff Report. F.Silverton Network Support Agreement 52 Recommended Action: Authorize the City Administrator to execute an Intergovernmental Agreement with the City of Silverton to provide computer and network support. G.Authorize signers for City General Bank Accounts 57 Recommended Action: Approve the attached resolutions authorizing signers on the City’s general bank accounts. – These 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS are Planning Commission or Administrative Land Use actions that may be called up by the City Council. None 13. CITY ADMINISTRATOR’S REPORT 14. MAYOR AND COUNCIL REPORTS 15. ADJOURNMENT February 22, 2010 Council AgendaPage iv COUNCIL MEETING MINUTES February 8, 2010 TAPE READING DATE: COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, 1-0001 COUNTY OF MARION, STATE OF OREGON, FEBRUARY 8, 2010. CONVENED: The meeting convened at 7:00 p.m. with Mayor Figley presiding. ROLL CALL: Mayor Figley Present Councilor Cox Absent Councilor Lonergan Present Councilor McCallum Present Councilor Morris Present Councilor Pugh Present Councilor Schmidt Present Staff Present: City Administrator Derickson, Assistant City Administrator Stevens, City Attorney Shields, Public Works Director Brown, Economic & Community Development Director Hendryx, Detective Sergeant Kent, Finance Director Palacios, City Recorder Shearer. ANNOUNCEMENTS: 1-0050 Mayor Figley announced that City Hall and the Library will be closed Monday, February 15, 2010 in observance of President’s Day. The Aquatic Center will be open normal business hours. PROCLAMATION: 1-0070 Mayor Figley read a proclamation declaring March 25 thru April 25, 2010 Woodburn Tulip Festival Month. PRESENTATION: 1-0200 Economic & Community Development Director Hendryx gave a presentation on Enterprise Zones and their potential applications in Woodburn. COMMITTEE REPORTS: 1-1960 A) Chamber of Commerce – Executive Director Don Judson updated Council on Chamber events and activities including the publishing of a new community guide and website enhancements. B) Woodburn School District – Superintendent Walt Blomberg pointed out information contained in the Community Connections newsletter and updated the Council on the status of the search for a new Superintendent. CONSENT AGENDA: 1-2545 A) approve the Woodburn City Council minutes of January 11, 2010; and B) approve the Woodburn City Council minutes of January 25, 2010; and Page 1 - Council Meeting Minutes, February 8, 2010 ï COUNCIL MEETING MINUTES February 8, 2010 TAPE READING C) accept the Crime Statistics report for December 2009. Councilor McCallum requested that the minutes of January 25, 2010 be amended to record additional dialogue between Alan Fox and Council on the Woodburn Interchange project. Lonergan/Pugh …adopt the Consent Agenda as amended. The motion passed unanimously. PUBLIC HEARING – SUPPLEMENTAL BUDGET 1-2810 Mayor Figley declared the hearing open at 7:45 pm for the purpose of hearing public input on proposed changes to the 2009-10 Adopted budget. Finance Director Palacios made a presentation summarizing the proposed appropriation transfers. Mayor Figley invited the proponents of the Supplemental Budget to address Council. No one wished to speak in favor. Mayor Figley invited the opponents of the Supplemental Budget to address Council. No one wished to speak in opposition. The Public Hearing was closed at 8:10 pm. 1-4400 Council discussed the testimony received and asked further clarifying questions of staff. COUNCIL BILL NO. 2810 – A RESOLUTION APPROVING TRANSFERS OF 1-4420 FY2009-10 APPROPRIATIONS AND APPROVING A SUPPLEMENTAL BUDGET Councilor McCallum introduced Council Bill No. 2810. Recorder Shearer read the bill by title only since there were no objections from the Council. City Attorney Shields clarified that Finance Director Palacios presentation is included in the resolution as an attachment. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2810 duly passed. COUNCIL BILL NO. 2811 – A RESOLUTION ENTERING INTO AN 1-4515 AGREEMENT WITH THE UNION PACIFIC RAILROAD AS PART OF THE FRONT STREET IMPROVEMENT PROJECT FOR CROSSING IMPROVEMENTS AT LINCOLN STREET AND AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE SAID AGREEMENT Councilor McCallum introduced Council Bill No. 2811. Recorder Shearer read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2811 duly passed. COUNCIL BILL NO. 2812 – A RESOLUTION TO ESTABLISH A WOODBURN 1-5125 INTERCHANGE AESTHETIC ADVISORY FOCUS GROUP Councilor McCallum introduced Council Bill No. 2812. Recorder Shearer read the bill Page 2 - Council Meeting Minutes, February 8, 2010 î COUNCIL MEETING MINUTES February 8, 2010 TAPE READING by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2812 duly passed. CITY ADMINISTRATOR’S REPORT: 1-5800 A) The City Administrator reported on meetings with the State Departments of Land Conservation and Development and Transportation B) Council should expect another “E-Blurb” communication next week. MAYOR AND COUNCIL REPORTS: 1-6300 The Mayor reported on her efforts regarding the Woodburn Interchange Councilor Pugh commented on graffiti and vandalism damage in the Front St. area Councilor McCallum thanked staff for providing copies of the PowerPoint presentation Councilor Schmidt asked about the ordinance change process. City Attorney Shields explained the process. Councilor Schmidt also commented on litter in the Front St area ADJOURNMENT: Pugh/McCallum… meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:40 p.m. APPROVED KATHRYN FIGLEY, MAYOR ATTEST ____ Christina M. Shearer, Recorder City of Woodburn, Oregon Page 3 - Council Meeting Minutes, February 8, 2010 í COMMUNITY SERVICES DEPARTMENT STATISTICS JANUARY 2010 Recreation Services Division Jan-09 Jan-10 2009 YTD 2010 YTD Revenue: 17,088 18,859 $98,548.55 $87,083.24 Expenditures: 22,398 28,180 $188,146.39 $201,209.30 Program Attendance: Youth Sports: 226 240 946 1,087 Adult Sports: 160 384 844 1,182 Youth Programs : 0 0 427 190 Adult Programs: 6 24 137 116 Teen Programs : 285 1,168 3,648 7,517 After School Club : 2,392 1,477 10,204 7,852 Special Events: 0 0 2,838 2,220 TOTAL: 3,069 3,293 18,989 22,364 Aquatics Division Jan-09 Jan-10 14,410.17 14, 580.82 51,696.59 50,143.09 28% 29% 5,167 6,321 2009 YTD 2010 YTD 108, 238.90 101, 816.35 363,677.93 379,143.75 30% 27% Revenue: Expenditures: Cost Recovery: Attendance: Lesson Enrollment: Group: Adults: Private: 4th Grade: TOTAL: Library Division Revenue: Expenditures: Library Attendance: Library Circulation: 34,820 43,370 56 46 741 663 3 17 7 55 10 2 56 20 52 87 265 429 121 152 1,069 1,167 Jan-09 Jan-10 2009 YTD 2010 YTD $6,220.58 $19,487.09 $57,622.54 $56,763.32 $78,029.11 $80,105.66 $586,938.91 $571,318.03 16,935 16,065 113,312 110,503 12,099 13,372 80,725 91,398 Adult Program Count: 0 1 20 18 Adult Attendance: 0 8 3,815 2,321 Youth Service Program Count: 28 28 151 177 Youth Service Attendance: 557 560 4,037 4,111 Database Usage: 345 2,668 11,748 6,280 Adult Computer Usage: 4,488 4,458 28,121 31,004 Youth Services Computer Usage: 863 1,029 6,196 6,644 Room Reservations 13 33 54 86 New Adds: 552 514 3,033 3,233 Volunteer Hours Worked: 81 88 667 884 COMMUNITY SERVICES DEPARTMENT STATISTICS DECEMBER 2009 Dec-08Dec-092008 YTD2009 YTD Revenue: $6,364.80$9,814.12$81,460.55$68,224.24 Expenditures: $19,070.49$27,824.66$165,748.39$173,029.03 Program Attendance: Youth Sports:00720847 Adult Sports:140250684798 Youth Programs:00427190 Adult Programs:0013192 Teen Programs:4031,1073,3636,349 After School Club:1,1621,2447,8126,375 Special Events:2001502,8382,220 TOTAL:1,9052,75116,84611,006 Aquatics Division Dec-08Dec-092008 YTD2009 YTD Revenue:$6,615.59$6,994.09$93,828.73$87,235.53 Expenditures:$49,045.10$49,362.69$311,981.34$329,000.66 13%14%30%27% Cost Recovery: Attendance:3,2374,36129,65337,049 Lesson Enrollment: Group:5043685617 Adults:00438 Private:224618 4th Grade:9295213342 TOTAL:1441401,032744 Library Division Dec-08Dec-092008 YTD2009 YTD Revenue:$2,870.58$5,705.55$51,401.96$37,276.23 $80,429.53$83,262.52$508,909.80$491,212.37 Expenditures: Library Attendance:11,28813,77296,37794,438 : Library Circulation8,25412,62168,62678,026 00 Adult Program Count:022017 Adult Attendance:0173,8152,313 2235123149 Youth Service Program Count: Youth Service Attendance:3925823,4803,551 Database Usage:4521,21411,4033,612 2,3624,03223,63326,546 Adult Computer Usage: Youth Services Computer Usage:5229015,3335,615 11144153 Room Reservations New Adds:2525252,4812,719 : Volunteer Hours Worked105128586796 DECEMBER 2007 ì Minutes Woodburn Recreation and Parks Board Tuesday, February 9, 2010 7:00 p.m. Call to Order 1. The meeting and was called to order at 7:00 p.m. Roll Call 2. Board Chair Rosetta Wangerin Present Board Secretary Joseph Nicoletti Present Member Zandi Cox Present Member Bruce Thomas Present Member Cheryl Shepherd Present Member Charlene Williams Absent Member Alexa Morris Present Staff present: Jim Row, Community Services Director; Stu Spence, Recreation Services Manager; Debbie Wadleigh, Aquatic Manager; Paulette Zastoupil, A.A. Approval of Minutes from November 10, 2009 3. Joseph Nicoletti/Bruce Thomas - Motion to accept the minutes as written. The motion passed unanimously. Annual Election of Officers 4. Nominations were opened by Rosetta Wangerin, Chair. Bruce Thomas recommended keeping the current members in their positions the same. Joseph Nicoletti and Rosetta Wangerin accepted. Bruce Thomas/Joseph Nicoletti – Motion to keep the current Board Chair, Rosetta Wangerin and Board Secretary, Joseph Nicoletti for another term. The motion passed unanimously. Business from the Audience 5. None OLD BUSINESS 6. Review of Annual Workshop Project Ranking The Board members were asked to prioritize the following 7 projects. They were asked to assign a 1-7 score to each project, with 1 representing their highest priority and 7 representing their lowest priority. They could use each number (1-7) only once. The projects with the highest scores will represent the Board’s highest priorities for the coming year. Page 1 ë Minutes Woodburn Recreation and Parks Board Tuesday, February 9, 2010 7:00 p.m. 2010 Project Ranking BruceRosettaJosephCharleneCherylZandiAlexaAverageFinal 4 Master Plan for Burlingham Park 64345524.14 7 Portable restroom enclosures to parks 77657776.57 1 Replace playground at Wyffels Park 21123232.00 Acquire Properties for 5 Greenway 46536644.86 Park comfort and convenience 3 features 12262463.29 Add one park to the SW area East of 6 I-555774355.14 1 Repairs to the Aquatic Center 33411112.00 Jim explained to the Board how this ranking process benefits us throughout the year with agenda items for City Council and grant writing. Jim expressed his desire for the Board to use the Adopted Master Plan goals and recommendations during the monthly meetings. The Board would then be able to take a closer look at the progress the department is making in accomplishing the goals and objectives listed in the master plan. Discussion took place on the swimming pool repairs and budgeted projects. NEW BUSINESS 6. Land and Water Conservation Fund Grant Program Jim explained that the funding stream for this federal grant program comes from off-shore drilling revenues. Funds are re-distributed to the states for park improvements. Jim gave a short history on the grant, deadline and funding that is available. He stated the need to replace the playground at Wyffels Park has prompted him to seek funding through this grant. Since this grant program requires a 50% match, which can include in-kind, non-cash, contributions, Jim and Rosetta are currently in the process of developing a budget for this project. Rosetta shared that she is requesting a grant from Woodburn Together and has talked with Mid-Valley and Lutheran Churches and found that there were a number of people that would be willing to help. She will also be talking with the Four Square Church and current Woodburn Chamber members. The committee, once formed, will seek donations through Woodburn Proud Inc. for the project. th Also, March 20 she is coordinating Wyffels Park clean-up which coincides with the city-wide clean-up. At the February 22 Council meeting, a resolution once adopted, will authorize Jim to apply for this grant. Jim explained that a resolution from a governing body was a required part of the application process. He stated with the short grant timeline, this resolution requirement could deter agencies from applying. He stated that the project ranking shows replacement of the Page 2 ê Minutes Woodburn Recreation and Parks Board Tuesday, February 9, 2010 7:00 p.m. Wyffels Park Playground to be their number 1 priority for 2010 and would be stated so on the grant application. Bruce Thomas/Joseph Nicoletti – Motion to adopt the 2010 project ranking, setting the departments priorities. Discussion took place on acquiring neighborhood input that would help develop a vision and concept design suitable for the grant application. Also discussed, were the Settlemier Park swing sets and the Park and Recreation Board Student member replacement. Summer Downtown Plaza activities Discussion took place on the various activities at the Downtown Plaza. Julie Chappel, member of the Woodburn Downtown Association would like to organize a Farmers Market during the Tuesday evening Music in the Park concerts, beginning this summer. Brainstorming included activities such as: art shows, music concerts, contests, and high school bands. Latin American Club lawsuit Jim gave the Board the history behind the lawsuit, which stems from the balance owed for police services and other fees associated with the Fiesta. He went on to explain that the City is committed to ensuring the event takes place in August. Jim has had several informal talks with other community members who’ve said they are interested in seeing the Fiesta continue. He stated that the city was holding a th Kick-off meeting on February 24 at 6:00 pm in the Council Chamber, and encouraged interested people to attend. The attending group will be asked to brainstorm on how the event can continue. The city will facilitate the event as a full partner until a group formalizes itself at some point in the future. They would hopefully take the event over at that point. Business from the Department Aquatics – Debbie Wadleigh Debbie shared a PowerPoint presentation of fall activities; high school water polo, th staff recognition, lap swimmers, safety first promotions, 4 grade swim lesions, fitness area, Halloween activities, Barracuda Swim Team poinsettia fundraiser, water exercise classes. In January, a swim lesson card was developed giving parent an opportunity to use the fitness equipment. Also, if they signed up for 4 th classes of swim lessons, they received the 5 lesson free. She also shared that th Thursday evenings were set aside for teens and the 4 Monday of the month was Kid’s Night, where the parent could drop them off for a couple hours of swimming fun ending with juice and cookies. January was also 20% membership month to new members. Chemeketa Community College has 17 swim participants. Debbie is seeing an increase in early morning lap swimmers. The Barracuda swim meet had 300 participants. Debbie stated that she is gearing up for summer employment and that Water Safety Instructor training classes will st. start March 1 Lifeguard training will take place during Spring Break. Since Page 3 é Minutes Woodburn Recreation and Parks Board Tuesday, February 9, 2010 7:00 p.m. February is National Heart Month, she is hoping everyone will refresh or get new CPR training. Her staff is currently re-certifying in CPR.I-C-A/AED. Recreation – Stu Spence Sports program are up 30% in participants this year. Adult Sports – Men’s Basketball League is underway with 32 teams this fall which is up 8 teams from last fall. Youth Sports – Youth basketball has 240 participants. Active Adult – All trips are full. Better advertised with price drop. Now has a waiting list. Teen Program – Temporarily closed. Boys and Girls Club & After School Club – Steering Committee is very active and will be launching their capital campaign later this month. Chief Russell and Mayor Figley are co-chairs on the committee. After School Club – Routine activities Youth Advisory Board – The Youth Advisory Board has led craft projects at Cascade Park Retirement Home last month. They are currently working on fundraising ideas for Haiti. They are also looking to volunteer in the After School club program. Woodburn Reads – Submitted the year report to OCF and our year 2 request for $15,000. The committee distributed 1,500 books to Woodburn Pediatric Clinic, and plan to distribute 1,000 to the Woodburn Elementary School Resource night. Yes Graphics is completing a tri-fold pamphlet for the program. Blazer Game – We partnered with the Portland Trail Blazers to offer a Woodburn Youth Basketball Night. Registered families got in early to the game and had a chance to get pre-game autographs. Break dancing – We are co-sponsoring a Break dancing Club at Nuevo Amanacer soon. Stu stated that a volunteer that will teach the dance, Nuevo is not charging for the space and the city will provide the insurance. The program will be 4 days a week from 4:30 – 6:00 pm. Nuevo Amanacer will track participants and their school grades. No gang affiliation allowed, and the group will become part of a larger break dancing crew that will provide entertainment at city sponsored events. Parks & Facilities – Jim Row Discussion took place on letters of support for the Land and Water Conservation Fund Grant Program. Zandi Cox/Alexa Morris – Motion to authorize Board Chair to write a letter of support to the Land and Water Conservation Fund Grant Program. Mill Creek Greenway Trail Project Jim updated the Board on the Mill Creek Greenway project, and that the contractor now needed to de-water the compacted rock before asphalt could be put down. The State granted an extension until August 2010. Page 4 è Minutes Woodburn Recreation and Parks Board Tuesday, February 9, 2010 7:00 p.m. Centennial Park Phase III Project Jim updated the Board on the Centennial Park Phase III project and shared that the project is moving right along. He reported that the basketball court has been poured and excavation for the shelter is currently underway. The biggest concern was the Fourth of July celebration, and whether the possible construction delays could interrupt the annual fireworks display. He stated that he was meeting with the fireworks company to work out details. . Future Board Business 8 None. Board Comments 9. Bruce Thomas stated that he was glad to be back on the Board. Adjournment 10.8:35 p.m. ______________________________ _________________________________ Joseph Nicoletti, Board Secretary Paulette Zastoupil, Recording Secretary Date_________________ Date___________________ Page 5 ç ß¹»²¼¿ ×¬»³ February 22, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Row, Community Services Director SUBJECT: Oregon State Parks Local Government Grant Application RECOMMENDATION: Adopt the resolution authorizing the City of Woodburn’s Community Services Department to apply for a Grant through Oregon State Park’s Land and Water Conservation Fund Grant Program to replace the playground at Wyffels Park. BACKGROUND: The Community Services Department, working through the Recreation and Park Board, has identified the need to replace the playground at Wyffels Park. The current play equipment consists of swings and a small climbing structure, both of which were installed in the 1970’s. Neither of these structures meet current playground safety standards. This project meets the funding criteria for the State’s Land and Water Conservation Fund Grant Program. The program requires a 50% local match, which can include cash, contributions of materials, and volunteer labor. Oregon State Parks requires that the City Council approve a resolution supporting the grant application. DISCUSSION: The 2009 Parks and Recreation Master Plan recommends replacing the playground at Wyffels Park during the 2009-2012 planning period. The Recreation and Park Board considers the replacement of the Wyffels Park Playground to be their number 1 park development priority for 2010. The Lincoln Street neighborhood recently began organizing their efforts, and is committed to conducting a fundraising campaign and mobilizing volunteers for the installation of the playground. Agenda Item Review: City Administrator ___X__ City Attorney __X___ Finance __X__ ïð Honorable Mayor and City Council February 22, 2010 Page 2 Applications are currently being accepted for Oregon State Park’s Land and Water Conservation Fund Grant Program. If funded, the Community Services Department would expect to initiate this project in fall 2010. FINANCIAL IMPACT: This grant program requires a 50% match, which can include in-kind, non-cash, contributions. The Community Services Department is currently in the process of developing a budget for this project and will request grant funding in the amount of 50% of total project costs; likely between $25,000 and $35,000. The City’s share of matching funds will be provided through fundraising efforts, additional grants, volunteer labor, and donated materials and equipment. ïï COUNCIL BILL NO. 2813 RESOLUTION NO. 1958 A RESOLUTION AUTHORIZING THE DEPARTMENT OF COMMUNITY SERVICES TO APPLY FOR A LAND AND WATER CONSERVATION FUND GRANT FROM THE OREGON PARKS AND RECREATION DEPARTMENT FOR THE REPLACEMENT OF THE PLAYGROUND AT WYFFELS PARK AND DELEGATING AUTHORITY TO THE DIRECTOR OF COMMUNITY SERVICES TO SIGN THE APPLICATION. , the Oregon Parks and Recreation department is accepting WHEREAS applications for the Land and Water Conservation Fund Grant Program; and , the Department of Community Services desires to participate in WHEREAS this grant program to the greatest extent possible as a means of providing needed parks and recreation improvements and enhancements; and , the Recreation and Park Board, City Council, and staff have WHEREAS identified the replacement of the Wyffels Park Playground as a high priority need in Woodburn; and , the City of Woodburn’s 2009 Parks and Recreation Master Plan WHEREAS recommends that the Wyffels Park playground be replaced during the 2009- 2012 planning period; and , City residents will benefit from the replacement of the WHEREAS playground at Wyffels Park; and , the applicant hereby certifies that the matching share for this WHEREAS application is readily available; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: That the City of Woodburn’s Community Services Department Section 1. be authorized to apply for a Land and Water Conservation Fund Grant from the Oregon Parks and Recreation Department for the Wyffels Park Playground Replacement project as specified above. Approved as to form: City Attorney Date Approved: Kathryn Figley, Mayor Page 1 – COUNCIL BILL NO. 2813 RESOLUTION NO. 1958 ïî Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Christina Shearer City Recorder City of Woodburn, Oregon Page 2 – COUNCIL BILL NO. 2813 RESOLUTION NO. 1958 ïí ß¹»²¼¿ ×¬»³ February 22, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Director of Economic & Development Services Type V Legislative Amendment - Legislative Amendment LA 2009- SUBJECT: 02, allowing signs in the public right-of-way in the Retirement Community Single-Family Residential (R1S) Zone CITY COUNCIL GOALS: Refine City Policies - complete long-range financial plan; create clear municipal regulations and codes for greater understanding - and eliminate unnecessary over-regulation RECOMMENDATION: Deliberate on Legislative Amendment LA 2009-02, allowing signs in the public right-of-way in the Retirement Community Single-Family Residential (R1S) Zone. Following the deliberation, the City Council has the following options: (1) Deny the proposed amendment, (2)Approve the proposed amendment and direct staff to draft an Ordinance, (3)Refer the proposed amendment back to the Planning Commission for further consideration. BACKGROUND: On October 26, 2009, the City Council requested that staff prepare an amendment to the sign regulations of the Woodburn Development Ordinance to allow signs to be placed in the public right-of-way in the Retirement Community Single-Family Residential (R1S) Zone. The Planning Commission conducted a public hearing on December 17, 2009 and considered the proposed amendments. The Commission voted unanimously (four members present) to oppose the amendments, and forwarded the matter to the Council with a recommendation of disapproval. The City Council then conducted a public hearing on January 11, 2010. The Council referred the proposed Agenda Item Review: City Administrator ___X__ City Attorney __X___ Finance __X__ îð Honorable Mayor and City Council February 22, 2010 Page 2 amendments to the Sign Focus Group, currently tasked by the Mayor and the City Council with evaluating amendments to the sign regulations. The Focus Group considered the proposed amendments on January 28, 2010, and suggested provisions regarding sign location near curbs or sidewalks. DISCUSSION: The Planning Commission conducted a public hearing on Legislative Amendment LA 2009-02 on December 17, 2009. While there was no testimony from the public, the Commission deliberated for approximately one hour on the merits of allowing signs within the public right-of-way, and in particular, allowing signs only within in the R1S Zone. Commissioners noted that the situation in the R1S Zone is not unique, and can be found in neighborhoods throughout Woodburn where the right-of-way is not fully improved. Furthermore, the Commission was concerned about the overall appearance of signs within the right-of-way and enforcement of these regulations. Because of these factors, the Commission recommended to deny the proposed amendment. The Focus Group considered the proposed amendments, recommending approval and suggested provisions regarding sign location near curbs or sidewalks. The proposed amendments reflect the Focus Groups recommendations. FINANCIAL IMPACT: This decision is anticipated to have no public sector financial impact. Attachments: City Council minutes of January 11, 2010 Planning Commission Final Order of December 17, 2009 Planning Commission Minutes of December 17, 2009 Planning Commission Staff Report of December 3, 2009 îï CITY OF WOODBURN, OREGON CITY COUNCIL STAFF REPORT February 10, 2010 LEGISLATIVE AMENDMENT 2009-02 APPLICANT: City of Woodburn 270 Montgomery Street Woodburn, OR 97071 Application Commenced: At the direction of the City Council Staff contact: James N. P. Hendryx, Director of Economic & Development Services Recommendation: Deliberate the draft text amendment. NATURE OF THE APPLICATION: A legislative amendment to consider text changes to the Woodburn Development Ordinance. The Woodburn Development Ordinance would be amended to allow certain signs in the public right-of-way in the Retirement Community Single- Family Residential (R1S) Zone. The amendment would also increase the height of certain exempt signage in all residential zones from six feet to seven feet. RELEVANT APPROVAL CRITERIA: WDO 4.101.06.E Type V Legislative Decisions WDO 4.101.09.A.3 Type V Notices Comprehensive Plan Consistency BACKGROUND: On October 26, 2009, the Woodburn City Council requested that staff prepare an amendment to the sign regulations of the Woodburn Development Ordinance to allow signs to be placed in the public right-of-way in the Retirement Community Single-Family Residential (R1S) Zone. The Planning Commission conducted a public hearing on December 17, 2009 and considered the proposed amendments. The Commission voted unanimously (four members present) to oppose the amendments and forwarded the matter to the Council with a recommendation of disapproval. The City Council then conducted a public hearing on January 11, 2010. The Council referred the proposed amendments to the Sign Focus Group, currently tasked by the Mayor and the City Council with evaluating amendments to the sign regulations. The Focus Group considered the proposed amendments on January 28, 2010 and suggested provisions regarding sign location near curbs or sidewalks. Those revisions have been incorporated into the proposed ordinance. H:\JaniceCl\xx PDF Agenda Process\2010\2-22\ROW Attach 4.doc Page 1 of 4 îî ANALYSIS AND FINDINGS OF FACT: Legislative decisions Type V decisions involve legislative actions where the City Council enacts or amends the City’s land use regulations …. The Planning Commission holds an initial public hearing on the proposal prior to making a recommendation to the City Council. The City Council then holds a final de novo public hearing and makes the City’s final decision. Public notice is provided for all Section 4.101.09 public hearings (). The City Council’s decision is the City’s final decision and is appealable to LUBA within 21 days after it becomes final. [WDO 4.101.06.E] Finding: Public notice was provided pursuant to the Oregon Revised Statutes, the Oregon Administrative Rules, the Woodburn Comprehensive Plan, and the Woodburn Development Ordinance. Measure 56 notice is not required. The Planning Commission staff report (attached) discusses the notices in detail. Comprehensive Plan Consistency The Woodburn Comprehensive Plan is the controlling land use document for the City. The Woodburn Comprehensive Plan has been found by the Land Conservation & Development Commission (LCDC) to comply with the 14 applicable “Statewide Planning Goals,” which are, in effect, state planning requirements that must be met by each city and county in Oregon. The Woodburn Comprehensive Plan includes goals and policies that provide specific direction in making “quasi-judicial” land use decisions; i.e., decisions that require judgment in the application of general policies to specific situations, such as zone changes, annexations, conditional use permits and major variances. Goals set a general direction and are not intended to be decision criteria. Policies that are written in mandatory language (e.g., “shall,” “must,” “will”) are mandatory in character: they must be followed when Woodburn makes a “quasi- judicial” land use decision. In cases where mandatory policies conflict, the City Council may balance these policies in making a decision. Policies that are written in permissive language (e.g., “should,” “may,” “encourage”) indicate the preferred direction of the City, but are not binding on the Council. [Woodburn Comprehensive Plan, Page 1, summarized] Finding: The proposed amendment must comply with the mandatory policies, and should comply with the permissive policies of the Woodburn Comprehensive Plan. Any comprehensive plan depends on implementation to accomplish the goals and policies established in the plan. Cities have amassed a battery of ordinances to accomplish this purpose. Some ordinances have been more successful than others and in time, no doubt, new methods and techniques will be developed. Implementation should be a continual review of existing ordinances to ensure that they are accomplishing the purposes for which they were originally designed. [Woodburn Comprehensive Plan, Page 8] Finding: The Woodburn Development Ordinance implements the Woodburn Comprehensive Plan. H:\JaniceCl\xx PDF Agenda Process\2010\2-22\ROW Attach 4.doc Page 2 of 4 îí The Sign Ordinance implements goals relating to public health, safety and welfare, basically for transportation safety and aesthetic goals. This type of ordinance should be continued. [Woodburn Comprehensive Plan, Page 9] Finding: The sign regulations contained in Section 3.110 of the Woodburn Development Ordinance promote public safety, welfare, and aesthetics. Land use ordinances adopted by the City shall be strictly enforced. While the Comprehensive Plan and zoning ordinances are important phases of the land-use planning process, without strict enforcement of the code, what actually occurs in the City will not have a direct relationship to the plans and ordinances adopted by the Council. Therefore, strict enforcement must be practiced by the City to ensure that the policies of the City are actually being implemented. [Woodburn Comprehensive Plan, Policy A-1, Page 11] Findings: Consistent and reasonable enforcement of the sign regulations has been identified as a concern by City residents. Enforcement is currently accomplished through the combined efforts of Economic & Development Services staff, Public Works staff, and the Code Enforcement officers of the Police Department. It is the policy of the City of Woodburn to solicit and encourage citizen input at all phases of the land-use planning process. Since the City is trying to plan the community in accordance with the community’s benefit, it is essential that the community be consulted at all stages of the planning process. [Woodburn Comprehensive Plan, Policy B-1, Page 12] Findings: The State of Oregon Department of Land Conservation and Development was provided notification 45 days prior to the Planning Commission hearing, and provides other potentially interested parties the opportunity to review text amendments from local governments throughout Oregon. Notification of the proposed amendment was hand delivered to the Senior Estates Golf and Country Club (the Homeowners Association for property in the R1S zone) and was delivered by e-mail to the Woodburn Fire District and the Woodburn Police Department. Notification of the public hearings was also published in the Woodburn Independent newspaper on November 18, 2009. At the direction of the City Council, the proposed amendment was also considered by the Sign Focus Group. Woodburn shall coordinate with affected state agencies regarding proposed comprehensive plan and land use regulation amendments, as required by state law. (a)The state agency most interested in land use is the Oregon Department of Land Conservation and Development (DLCD). Woodburn shall notify DLCD 45 days in advance of the first hearing before the Planning Commission, of proposed comprehensive plan or development ordinance amendments. [Woodburn Comprehensive Plan, Policy B-2(a), Page 12] H:\JaniceCl\xx PDF Agenda Process\2010\2-22\ROW Attach 4.doc Page 3 of 4 îì Findings: The Department of Land Conservation and Development was provided notification 45 days prior to the Planning Commission hearing on the proposed amendment. Assessment of the situation Section 3.110.07.C of the WDO prohibits “a sign in public right-of-way … unless specifically exempt under Section 3.110.11.” The proposed amendment makes certain signs in the right-of- way of the Retirement Community Single-Family Residential (R1S) Zone exempt under Section 3.110.11, and therefore allows them to be established. The amendment also increases the height of certain exempt signage in all residential zones from six feet to seven feet. Findings: The Retirement Community Single-Family Residential (R1S) Zone is characterized by a wide right-of-way and a general lack of sidewalks – conditions that do not occur throughout the City. The signs allowed by Section 3.110.11.H of the Woodburn Development Ordinance are not readily legible from the street if located on private property in the R1S Zone. The proposed amendment would allow signs that are legible from the street in the R1S Zone. This amendment is necessary to provide property owners in the R1S Zone a reasonable opportunity to display legible signage. DRAFT TEXT AMENDMENT: Section 3.110.11 of the Woodburn Development Ordinance is hereby amended as follows: RS, RSN, RM, and RMN G.Lawn signs and A-frame signs in residential zones provided that not more than two such signs are located on a lot or parcel and the total area for all such seven signs does not exceed eight square feet. Such signs shall not exceed six feet in height and shall not be placed in the public right-of-way or vision clearance areas. H.Lawn signs and A-frame signs in the R1S Zone provided that: 1.The signs are established by the property owner or property owner’s agent, 2.Not more than two such signs are located on a lot or in the public right-of-way abutting the lot, 3.The total area for all such signs does not exceed eight square feet, 4.Lawn signs shall not exceed seven feet in height, 5.A-frame signs shall not exceed three feet in height, 6.Signs shall not be placed in vision clearance areas (Section 3.103.10) or in any adjacent right-of-way, 7.Signs shall not be on or overhanging a travel or on-street parking lane, 8.Signs shall not be on or overhanging a sidewalk, and 9.No portion of a sign shall be less than 3 feet from the back of a curb. Staff is directed to re-designate the subsequent subsections of Section 3.110.11 to accommodate the insertion of a new subsection H. H:\JaniceCl\xx PDF Agenda Process\2010\2-22\ROW Attach 4.doc Page 4 of 4 îë îê îé îè îç íð íï íî íí íì íë íê íé ß¹»²¼¿ ×¬»³ February 22, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Dan Brown, Public Works Director SUBJECT: PROFESSIONAL SERVICES CONTRACT AWARD TO MURRAY SMITH AND ASSOCIATES – DESIGN OF PRIMARY AND SECONDARY DISINFECTION OF THE WATER SUPPLY SYSTEM RECOMMENDATION: Council, as Local Contract Review Board, by motion authorize the City Administrator to enter into a Professional Services contract with Murray Smith and Associates to provide professional services for pre-design, final design and construction engineering services for primary and secondary disinfection of the City’s water supply system. BACKGROUND: On December 14, 2009, Council approved Resolution 1953, authorizing the Public Works Department to expend funds for primary and secondary disinfection of the water supply system. Professional services are needed to assist staff evaluate alternatives, design a solution, and prepare an engineer’s estimate for providing primary and secondary disinfection of the City’s water supply system. DISCUSSION: The City issued on January 11, 2010 a Request for Proposals (RFP) to obtain professional services to assist staff with the analysis, planning, design, and implementation of the best disinfection methodology for the City’s water supply system. The City received two proposals for the project. Proposals were submitted by the firms Murray Smith and Associates (MSA) and CH2M Hill. The proposal submitted by CH2M Hill was determined to be non-responsive. CH2M Hill provided only one copy of their proposal and fee structure. The RFP specifically required the following: Agenda Item Review: City Administrator ___X___ City Attorney __X___ Finance __X__ íè Honorable Mayor and City Council February 22, 2010 Page 2 “To be responsive to this Request for Proposal, the firm must deliver four copies of its Proposal to the City of Woodburn Public Works Department, 190 Garfield Street, Woodburn, OR 97071, to be received no later than 5:00 p.m., January 29, 2010. At the same time the Proposal is delivered, four copies of the Cost Proposal must be provided in a separate sealed envelope.” The proposal submitted by MSA conforms to the required content outlined in the RFP. The MSA proposal has assembled a highly qualified project team that has both the educational and professional experiences needed to provide the professional services sought by the RFP. Therefore, I did not convene a Proposal review panel and MSA was selected based upon them being the only firm to properly submit a Proposal and the Proposal submitted clearly demonstrated that the MSA project team possessed the professional qualifications needed to meet the intent of the RFP. The contract amount recommended to be awarded to MSA is . $208,817.00 FINANCIAL IMPACT: The cost for professional services identified is within the total project budget approved in the City’s FY 10-11 Supplemental Budget of . $1,500,000.00 Revenue for this project is provided from Fund 466 (Water System Construction). íç ß¹»²¼¿ ×¬»³ February 22, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Dan Brown, Publics Works Director ACCEPTANCE OF TWO PUBLIC UTILITY EASEMENTS SUBJECT: TAX LOTS 05W1400800 AND 052W13BD-01800 RECOMMENDATION: That the City Council accepts the two Public Utility Easements described on Attachment “A” and Attachment “B” to this staff report. BACKGROUND: Attachment “A”: The Public Utility Easement being conveyed is located on Tax lot 052W1400800 and is 16 feet in width along the eastern and northern property lines of said tax lot. The length of this easement along the eastern property line is for the entire length, and along the north property line is for 74 feet, starting on the northeast corner of said tax lot. The easement is being provided for the extension of a water main between Parr Road and Evergreen Road. The Weisz Family LC is conveyor of the Permanent Utility Easement. Attachment “B”: The Public Utility Easement being conveyed is located on the southwest area of Tax lot 052W13BD-01800 (8717-8719 Parr Road) and is described as the area between the northern Right of Way of Parr Road, the western property line of said tax lot, and a line that begins on the western property line and is 30 feet north of the southwest corner north of said lot and continues east to the beginning of the radius of curve of the northern right of way line of Parr Road. The easement is being provided for the extension of a water main between Parr Road and Evergreen Road. Arthur Chernishoff and Kapa Chernishoff are conveyors of the Permanent Utility Easement. DISCUSSION: The Parr Road – Evergreen Road water main extension project is identified in the Capital Improvement Program for execution in Fiscal Year 09/10. The acquisition of these two public utility easements will allow staff to proceed with the project. The construction of this water main will allow water from the Parr Road Treatment Plant to flow both an east and west direction as it exits the plant, which will improve the efficiency of water distribution from the plant. Agenda Item Review: City Administrator __X___ City Attorney ___X__ Finance __X__ ìð Public Utilities Easements February 22, 2010 Page 2 Tax lot 052W13BD-01800 (8717-8719 Parr Road), described in attachment “B”, carries an element of risk the Council should be aware of. The property was purchased under contract by Arthur Chernishoff, Kapa Chernishoff, and Harlem Chernischoff. Harlem Chernischoff died in 2002. The contract does not contain language defining survivorship and staff has not been able to determine to whom Harlem Chernischoff’s interest in the property was passed to upon his death. Arthur and Kapa Chernishoff have informed staff that there was no will and that their family has assumed that Arthur and Kapa are the sole owners of the subject property. It is recommended that the City proceed with the installation of the water main across the Chernishoff property based upon the partially executed easement. Justification for this recommendation are that the cost to the City in delays associated with the installation of the water main far exceed the potential costs of the an unidentified claimant to ownership of the property challenging that the easement agreed to by Arthur and Kapa Chernishoff is not binding. FINANCIAL IMPACT: The combined easement acquisition cost has been negotiated at $5,422.64 plus recording fees. The easement on Tax Lot 052W1400800 is $3,335.77 and Tax Lot 052W13BD-01800 is $2,086.87. The negotiated value of the easement is 30% of the market value for each property. ATTACHMENTS Copies of public utility easement documents signed by the property owners are included in Attachment “A” and Attachment “B” to this staff report. ìï ßÌÌßÝØÓÛÒÌ þßþ ìî ìí ìì ìë EXHIBIT “B” Sketch for Legal Description of Permanent Easement Public Utility Easements (Permanent) Page 5 of 5 ìê ßÌÌßÝØÓÛÒÌ þÞþ ìé ìè ìç ëð EXHIBIT “B” Sketch for Legal Description of Permanent Easement Public Utility Easements (Permanent) Page 5 of 5 ëï ß¹»²¼¿ ×¬»³ February 22, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Ignacio Palacios, Finance Director SUBJECT: Silverton Network Support Agreement RECOMMENDATION Authorize the City Administrator to execute an Intergovernmental Agreement with the City of Silverton to provide computer and network support. BACKGROUND The City of Silverton approached the City requesting a proposal for network support services. Currently, the City provides network support to several local governments and districts in the area providing network support, equipment and software installation. The City of Silverton has approved the City’s proposal to provide network support services at a set hourly rate with all equipment, software and peripherals to be provided by the City of Silverton. The proposed support will take approximately 10 hours per month to provide adequate coverage to be covered by Information Services. FINANCIAL IMPACT The agreement would supplement the IS department’s revenue by approximately $6,000 annually. Agenda Item Review: City Administrator ___X__ City Attorney ___X__ Finance __X__ ëî Agreement Computer and Network Support This agreement is made to engage the services of City of Woodburn to provide Computer and Network Support to the City of Silverton; and is made under the authority of ORS 190.003 to 190.110. In consideration of mutual benefits and obligations herein set forth, the parties agree as follows: Scope of Services 1. 1.1.City of Woodburn shall provide support and maintain desktop computers, printers, servers, and any other computer related equipment for the City of Silverton. All ownership rights to said equipment shall remain with the City of Silverton. 1.2.The City of Woodburn will help setup and/or relocate any computer related equipment. Network drop locations, power receptacle locations, and furniture relocation will be the responsibility of the City of Silverton. 1.3.City of Woodburn will work with hardware and software vendor support to resolve issues. If items need to be returned to the vendor for support the City of Silverton will take care of and pay for any shipping and handling charges. 1.4.City of Woodburn will not provide any physical hardware but will help make hardware choice recommendations and work with the City of Silverton to order any necessary hardware. 1.5.The City of Woodburn will work with the City of Silverton to backup and maintain the City of Silverton’s data. 1.6.Support will be provided during normal business hours, 8am – 5pm Monday through Friday. After hours support will be available Monday through Friday but will be limited to 2 calls per month and lasting no more than 2 hours each. If additional after hours or weekend support is needed it will be available on a mutually agreed upon time frame. 2.Limitations of Services 2.1The City of Woodburn shall, at its sole discretion, select which personnel will provide services under this agreement. 1 ëí 2.2The City of Woodburn shall be the sole employer of any and all personnel providing services under this agreement. The City of Woodburn reserves the right to prioritize the workload of its personnel. Fees and Charges 3. 3.1.Services rendered will be charged at $50 per hour (regular hourly rate) and be based on quarterly hour increments. 3.2.After hours and weekend support services under this agreement shall be billed at a rate of one and one half (1.5) times the regular hourly rate. 3.3.Time spent traveling will be added to the hourly rate billed, but there will be no additional travel costs billed. 3.4.Since the City of Woodburn will not be providing any hardware, all hardware costs will be provided by the City of Silverton. Billing and Payment 4. 4.1.The hourly charges shall be billed quarterly. 5.Security 5.1.City of Woodburn will use the existing encrypted VPN connection to remotely access the City of Silverton’s computers and help trouble shoot and resolve issues. 5.2.City of Woodburn will not release any of the City of Silverton’s information unless directed to do so by the City of Silverton. Limitations of Liability 6. 6.1.City of Woodburn assumes no liability for the accuracy of any data on the Silverton network. 6.2.The City of Woodburn agrees to defend, indemnify, and hold harmless the City of Silverton, its officers, agents, and employees from damages arising out of the tortious acts of the City of Woodburn, its officers, agents, and employees acting within the scope of their employment and duties in performance of this agreement subject to the limitations and conditions of the Oregon Tort Claims Act, ORS 30.260 through 30.300, and the Oregon Constitution. 2 ëì 6.3.Likewise, the City of Silverton agrees to defend, indemnify, and hold harmless the City of Woodburn, its officers, agents, and employees from damages arising out of the tortious acts of the City of Silverton, its officers, agents, and employees acting within the scope of their employment and duties in performance of this agreement subject to the limitations and conditions of the Oregon Tort Claims Act, ORS 30.260 through 30.300, and the Oregon Constitution. Terms and Termination 7. 7.1.This agreement shall be effective upon execution hereof on behalf of both parties, and shall continue until terminated as provided in 7.2. 7.2.This agreement may be terminated by either party upon (30) days written notice. 7.3.Notwithstanding the giving of notice of termination as provided in 7.2, City of Silverton shall remain obligated with respect to any unfulfilled financial obligation which accrued hereunder prior to the effective date of such termination. 8.Communication and Notice 8.1.Any notice in writing required to be given hereunder shall be sufficient if sent by regular mail or personally delivered to the City Administrator, City of Woodburn; and to the City Administrator, City of Silverton. 8.2.Each party shall designate, and may change from time to time, a representative for communication, negotiations, and general liaison with the other concerning the content, future, and administration of this Agreement. No such designated representative shall be held an agent or attorney-in-fact having authority to bind either party. 9.Amendments 9.1.This Agreement represents the complete and integrated agreement between the parties with respect to the subject matter hereof, and may be amended only by written amendment executed by both parties. As such, this Agreement cancels and supersedes all prior written and oral agreements, representations, negotiations, and communications between the parties and their representatives with respect to the subject matter hereof. 3 ëë IN WITNESS WHEREOF the parties have caused the Agreement to be executed on behalf by their duly authorized representatives as of the dates set forth below. City of Woodburn City of Silverton By: _______________________________ By:_______________________________ Title: ______________________________ Title: _____________________________ Date: ______________________________ Date: _____________________________ 4 ëê ß¹»²¼¿ ×¬»³ February 22, 2010 TO: Honorable Mayor and City Council through City Administrator FROM: Ignacio Palacios, Finance Director SUBJECT: Authorized Signers for City General Bank Accounts RECOMMENDATION Approve the attached resolutions authorizing signers on the City’s general bank accounts. BACKGROUND Historically the signers on the City’s general bank accounts have been the City Administrator, Assistant City Administrator, Finance Director and City Recorder. Due to those times when City staff is not available I am requesting the addition of the Chief of Police as an authorized signer. The Finance Director requires authorization to access the City’s general bank accounts as part of assigned job duties. The City’s bank services provider, U.S. Bank, requires a resolution to notify them of an addition/or removal of a signer. FINANCIAL IMPACT There is no financial impact. Agenda Item Review: City Administrator ___X__ City Attorney __X___ Finance __X__ ëé ëè ëç êð êï êî êí êì êë