12/14/09 MinutesCOUNCIL MEETING MINUTES
December 14, 2009
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0001 DATE: COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, DECEMBER 14, 2009.
CONVENED: The meeting convened at 7:00 p.m. with Mayor Figley presiding.
0028 ROLL CALL:
Mayor Figley Present
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallum Present
Councilor Morris Present
Councilor Pugh Present
Councilor Schmidt Present
Staff Present: City Administrator Derickson, City Attorney Shields, Police Chief
Russell, Public Works Director Brown, Community Services Director Row, Economic &
Community Development Director Hendryx, Recreation Services Manager Spence,
Police Captain Blevins, Police Captain Alexander, Finance Director Palacios, City
Recorder Tennant (retired), City Recorder Shearer.
0080 ANNOUNCEMENTS:
A) The City Council will consider canceling the December 28`" Council Meeting due to
the Holiday schedule.
B) Holiday Closures:
Christmas: City Offices and the Library will close at noon on December 24t" and will
be closed on December 25`". The Aquatic Center will be closed for maintenance
December 21-25.
New Year: City Offices and the Library will be closed on January 1. The Aquatic
Center will be open on December 31 unti13:30 p.m. and closed on January 1.
0130 PROCLAMATIONS:
A) Mayor Figley read a proclamation declaring December 15`" as Charlie Blevins day in
recognition of his dedicated service to the City. (Attachment 1)
B) Mayor Figley read a proclamation declaring December 30t" as Mary Tennant day in
recognition of her dedicated service to the City. (Attachment 2)
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0645 PRESENTATIONS:
Recreation Services Manager Spence introduced Pedro Hernandez and Dulce Chavez
who are members of the Youth Advisory Board and gave a presentation on their activities
and accomplishments over the last year.
1185 COMMITTEE REPORTS:
A) Chamber of Commerce -Don Judson, Executive Director of Chamber of Commerce
gave a report of chamber activities and events.
B) Woodburn School District - No report presented.
1405 BUSINESS FROM THE PUBLIC:
A) Richard Jennings, Filbert St. Woodburn. Mr. Jennings wished to publicly thank
Charlie Blevins and Mary Tennant for their service to the City.
B) Jim Audritsh, Butteville Rd. Woodburn. Mr. Audritsh brought photos of a property
on Route 214 east of Settlemier that he feels is an eyesore to Council's attention.
1845 CONSENT AGENDA:
A) approve the Council minutes of November 23, 2009; and
B) accept the Community Services Department statistics for October 2009.
MCCALLUM/PUGH ...adopt the Consent Agenda as presented. The motion passed
unanimously.
1900 COUNCIL BILL N0.2805 - AN ORDINANCE AMENDING ORDINANCE 2415
(THE BUILDING CODE ORDINANCE) TO CONFORM TO SENATE BILL 915,
SETTING AN EFFECTIVE DATE AND DECLARING AN EMERGENCY.
Councilor McCallum introduced Council Bill No. 2805. Recorder Shearer read the two
readings of the bill by title only since there were no objections from the Council.
City Attorney Shields clarified that this bill simply aligns the City's ordinance with State
statutory requirements. He further stated that the Emergency clause was necessary to
ensure an effective date of January 1, 2010.
On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared
Council Bill No. 2805 duly passed.
2110 COUNCIL BILL N0.2806 - A RESOLUTION AUTHORIZING THE PUBLIC
WORKS DEPARTMENT TO EXPEND FUNDS FOR PRIMARY AND
SECONDARY DISINFECTION OF THE WATER SUPPLY SYSTEM IN
ACCORDANCE WITH BEST PRACTICES AND FEDERAL AND STATE
REGULATOR GUIDELINES.
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Councilor McCallum introduced Council Bill No. 2806. Recorder Shearer read the bill
by title only since there were no objections from the Council.
Councilor Cox stated his intention to vote for this resolution despite doubts about the
science involved and the certainty of this action solving water issues.
Mayor Figley offered Richard Jennings of Filbert St, Woodburn the opportunity to speak
on this resolution. Mr. Jennings spoke in favor of passage of this resolution and stated
that Public Works Director Brown's thorough research of the issue convinced him that
this is the best way to go. He further spoke in favor of public input on this topic.
Councilor Pugh agreed that Public Works Director Brown has made a good case for this
action and asserted that this is a decision that should be made with the involvement of the
citizens of the City.
City Administrator Derickson emphasized for Council and the record that this resolution
represents a shift in policy from non-disinfection of the water supply to a policy of
primary and secondary disinfection. Passage of the resolution will result expenditure of
funds for development of a design package and public information process to support a
decision package for Council. Costs for these activities should total $60,000-$70,000.
Councilor Morris asked for clarification regarding the total project cost and City
Administrator Derickson stated that the project, after design and approval by Council is
estimated to cost $750,000. Councilor Pugh asked if the design could be completed after
the public outreach efforts were completed. City Administrator Derickson replied that in
order to provide complete and specific information about what is being proposed to the
public during the outreach process a certain portion of the design needs to be completed.
Councilor Cox questioned whether the bulk of the $60,000-$70,000 was for engineering
services, not public relations services. City Administrator Derickson stated that the staff
will perform community outreach, comparable to the 5`h Street project, and that
contractors would be utilized for technical support. Public Works Director Brown stated
that he believes it is very important to go to the public with a specific plan so that they
could have a meaningful dialogue about the specifics of the solution proposed. Councilor
Pugh stated that he prefers to have the voters of Woodburn decide this issue but is aware
of the drawbacks an election may have and also stated that while he supports this
resolution he reserves the right to vote against disinfection when the issue comes before
Council again. Public Works Director Brown stated that there are other decision points
along the path that Council will be able to decide on. Councilor McCallum supports the
staff proposal and requested clarification that there are not any rate increases associated
with this proposal and Public Works Director Brown agreed that is correct. Councilor
Schmidt thanked staff for their efforts on this proposal and supports the resolution.
Councilor Morris expressed concern that the public doesn't require the specific
information that the pre-design efforts would produce and questioned whether the
expenditure of funds was necessary. Councilor McCallum pointed out that the pre-design
work would have to be expended in any case if disinfection were pursued, so the
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expenditure of funds is prudent. Public Works Director Brown confirmed that any
disinfection project would require this pre-design work to be completed. Council
Schmidt expressed that he believes it is a matter of time before disinfection is required
and believes it will be more cost effective to pursue it now than to be forced to do it later.
Mayor Figley stated her belief that clean safe water is a core function of a City and
supports this resolution.
On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared
Council Bill No. 2806 duly passed.
4420 PROFESSIONAL SERVICES CONTRACT AWARD TO CH2M HILL FOR
CONSULTING ON WASTEWATER SYSTEM IMPROVEMENTS:
COX/LONERGAN... That the City Council, acting in its capacity as the City Contract
Review Board, authorize the City Administrator to enter into a Professional Services
Contract with CH2M Hill to provide design services for pre-design, final design and
construction services for Wastewater Pumping, Treatment Facility Upgrades and Natural
Treatment System Improvements. The motion passed unanimously.
4540 CANCELLATION OF DECEMBER 28, 2009 MEETING:
MORRIS/MCCALLUM... cancel the December 28, 2009 regular meeting. The motion
passed unanimously.
4600 CITY ADMINISTRATOR'S REPORT:
A) None
4610 MAYOR AND COUNCIL REPORTS:
Councilor Pugh state his pleasure in working with this Council over the past year.
Councilor McCallum reported that Woodburn Proud should be proud of the event on
Saturday, December 13`" and thanked Charlie Blevins and Mary Tennant again for their
service. Councilors Schmidt and Cox added their thanks to Charlie and Mary. Councilor
Morris and Mayor Figley wished everyone a happy holiday season.
4950 EXECUTIVE SESSION:
Mayor Figley entertained a motion to adjourn into executive session under the authority
of ORS 192.660(2)(h) and ORS 192.660 (2)(f).
COX/LONERGAN...adjourn to executive session under the statutory authority cited by
the Mayor. The motion passed unanimously.
The Council adjourned to executive session at 8:20 pm and reconvened at 8:45 pm.
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4980 Mayor Figley stated that no action was taken by the Council while in executive session.
COX/PUGH...motion to direct staff to communicate with appropriate parties connected
with the Woodburn Latin American Club concerning the substantial balance owning from
last years fiesta and attempt to negotiate payment or satisfactory resolution. If the matter
cannot be resolved by February 1 S`, the City Attorney is authorized to take appropriate
legal action. The motion passed unanimously.
5080 ADJOURNMENT:
MCCALLUM/PUGH .... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:50 p.m.
ATTEST
Christina S arer Recorder
City of Woo urn, Oregon
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