Loading...
Agenda - 07/13/2009KATHRYN FIGLEY, MAYOR C TTY O F IN 00 D B U R N DICK PUGH, COUNCILOR WARD 1 ~. MEL SCHMIDT, COUNCILOR WARD II r Ott N C I L AG E N DA PETER MCCALLUM, COUNCILOR WARD TTY C ,TAMES COX, COUNCILOR WARD IV FRANK LONERGAN, COUNCILOR WARD V JULY ~ 3.2009 ~ 7.00 P•M• KRISTEN BERKEY, COUNCILOR WARD VI CITY HAIL COUNCIL CHAMBERS - Z70 MONTGOMERY STREET 1. CAII TO ORDER AND FLAG SALUTE 2. ROII CAII 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A, At7:00 p.m. onTuesday, July 14, the Woodburn Libraryand Friends of the Librarywill hostthis year's second "Music in the Park" concert, featuring "Rock Hounds". These great community concerts are held every Tuesday evening in Library Park, throughout July and August. g, The City of Woodburn will be hosting an Open House for the public on July 15, 2009, from 5:00 pm to 8:00 pm to review the Wastewater Facilities Plan Update that identifies the future system needs for the next 20 years. Public Works staff will present to the public an explanation of the Plan update methodology, findings, key capital improvements needed, and the impact on both current and future rates. The Open House format will include a formal presentation starting at 6:00 pm followed by a question and answer period. Appointments: None 4. PROCLAMATIONS/PRESENTATIONS Proclamations: None Presentations: A. Water System Consolidation Grant- Dan Brown "Habra interpretes ais~oniG[es Sara aque[[as ~ersanas que no hab[an Ing[es, previo acuerao. Comuniquese a[ (So3) 980-2485." July 73, 2009 Council Agenda Page i 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn School District 6. COMMUNICATIONS None. 7. BUSINESS FROM THE PUBIIC -This allows the public to introduce items for Council consideration not already scheduled on the agenda. 8. CONSENT AGENDA -Items listed on the consent agenda are considered routine and maybe adopted by one motion. Any item maybe removed for discussion at the request of a Council member. A. Woodburn City Council minutes of June 22, 2009 Recommended Action: Approve the minutes. B, ~ Woodburn library Board minutes of May, 2009 11 Recommended Action: Approve the minutes. C. April and May Claims Recommended Action: Accept the report. 9. TABLED BUSINESS None. 10. PUBIIC HEARINGS None 11. GENERAL BUSINESS - Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this portion of the Council's agenda. Comment time maybe limited by Mayoral prerogative. 16 A. Council Bill No. 2766 - An Ordinance making text amendments 27 to the Woodburn Comprehensive Plan and adopting the Parks and Recreation Master Plan as asub-exhibit to the Woodburn Comprehensive Plan. Recommended Action: Adopt the Ordinance. July 73, 2009 Council Agenda Page ii B. Council Bill No. 2774 - A Resolution entering into an Agreement 40 for Business Loan Assistance services with the Mid-Willamette Valley Council of Governments and authorizing the City Administrator to sign said Agreement. Recommended Action: Adopt the Resolution. C. Council Bill No. 2792 - A Resolution establishing a Business 47 Assistance Loan Program; adopting Business Assistance loan Guidelines; and setting out procedures for the consideration of loan applications. Recommended Action: Adopt the Resolution. D. Council Bill No. 2793 - A Resolution authorizing the City 53 Administrator to implement a program to promote economic development by deferring the collection of system development charges for single family residential dwellings. Recommended Action: Adopt the Resolution. E. Intergovernmental Agreement for: local Water System 5b Consolidation Grant; American Recovery and Reinvestment Act; Safe Drinking Water Revolving loan Fund; and Oregon Economic and Community Development. Recommended Action: (1) Make a motion to allow extension of City water services outside the City limits and Urban Growth Boundary based upon a public health emergency and direct staff to memorialize this. policy decision in an ordinance to be submitted to Council next meeting. (2) Make a second motion to authorize the City Administrator to enter into an Intergovernmental Agreement (IGA) with the Oregon Economicand CommunityDevelopmentDepartment ~OECDD) to participate in a grant program to consolidate local non-viable water systems into the City's viable municipal water system. (3) Make a third motion to authorize the Public Works Director to complete the design, obtain all required permits, finalize the scope of work for the IGA and the prepare contract documents in compliance with procurement requirements. F. liquor license Change of Ownership OFF-premise Sales 61 Recommended Action: That Council recommends thatOLCC approve a Change of Ownership application for A&J Market. July 13, 2009 Council Agenda Page iii G, COUNCIL GOAL: 64 Award of the Transportation and Growth Management (TGM) Grant Application to develop a Hwy 99 E Corridor Plan Recommended Action: Accept the Transportation and Growth Management (TGM) Grant for the Highway 99 E Corridor Plan project and authorize the City Administrator and Community Development Department to negotiate with TGM. 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS -These are Planning Commission or Administrative land Use actions that maybe called up by the City Council. None 13. CITY ADMINISTRATOR'S REPORT 14. MAYOR AND COUNCIL REPORTS 15. ADJOURNMENT July 7 3, 2009 Council Agenda Page iv COUNCIL MEETING MINUTES JUNE 2Z, 2009 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 22, 2009, CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 0015 ROLL CALL. Mayor Figley Present Councilor Berkey Present Councilor Cox Present Councilor Lonergan Present Councilor McCallum Present Councilor Pugh Present Councilor Schmidt Present Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City Administrator Stevens, Acting Police Acting Chief Blevins Blevins, Public Works Director Brown, Community Development Director Hendryx, Finance Director Gillespie, Community Services Director Row, Building Official Krieg, HR Assistant Sprauer, City Recorder Tennant 0046 ANNOUNCEMENTS. A) City Offices will be closed on Friday, July 3`d, in observance of Independence Day. The Library and Aquatic Center will be closed on Saturday, July 4, 2009. B) Relay for Life will begin on June 26, 2009 at 6:00 pm at the Woodburn High School Athletic Field and will end on Saturday, June 27`x, at 1:00 p.m.. C} Independence Day Celebration will begin at 4:00 pm on July 4`" at Centennial Park. In conjunction with the event, the Woodburn segment of the Marion County 1 SO mile relay will also take place. Ol 19 PROCLAMATION; NATIONAL RECREATION AND PARKS MONTH. ~~~- Mayor Figley declared the month of July 2009 as National Recreation and Parks Month within the City of Woodburn and encouraged citizens to enjoy the City's parks and participate in recreation programs offered by the City. 0205 PROCLAMATION: NATIONAL GUARD MONTH. Mayor Figley declared the month of July 2009 as Oregon National Guard Month and encouraged citizens to honor the National Guardsmen with appropriate programs, ceremonies and activities. Page l -Council Meeting Minutes, June 22, 2009 COUNCIL MEETING MINUTES JUNE 22, 2009 TAPE READING 031 ~ PRESENTATION: REDFLEX -Red Light Traffic Cameras. Acting Police Acting Chief Blevins Blevins introduced Dawn Davis from Redflex Traffic Systems. Acting Chief Blevins Russell had begun the red light traffic camera project prior to his injury and staff now has the time to move forward with presenting this program for Council consideration. Ms. Davis stated that Redflex provides traffic systems in two forms of output, either by streaming video or still photos, to help cite those who run red lights. Video can also be used for evidentiary nature in the event of an accident and it can be used by Public Works for traffic counts. Ms. Davis reviewed statistics on how the program has worked in Oregon and nationwide, red light camera regulations within the State of Oregon, and gave an overview of Redfex. She explained that Redflex is a fully integrated offering and provides research and development, system design and integration, maintenance, software development, continuous training, an expert witness program, court support and a public outreach program. Councilor Cox asked if local police officers would review the photos and issue citations.. Ms. Davis explained that local officers would make citation decisions. She explained that Redflex will perform a survey system to determine which intersection(s) would be a viable location for cameras. There can be multiple locations in which cameras can be placed. City Administrator Derickson stated that ODOT does not have a standard time limit for yellow lights. Timing is dependent on the size, angles, and lanes of the intersection. Councilor Cox explained that the cameras are only triggered by running a red light and not by running a yellow light. Ms. Davis reviewed the system hardware, placement, and detection methods, and explained the process flow for both the City's and Redflex's responsibilities. Councilor Berkey asked if the photos could only be used to grant red light infractions. Ms. Davis stated that Redflex is only used for red light infractions and explained the importance of public outreach. When Redflex enters into a contract with a city they perform a public outreach campaign to aware the citizens of the system, which include proper sign requirements, press conferences, and public forums. Redflex requires no upfront costs and is 100% violator paid. Councilor Cox asked if the City needs ODOT's permission to put cameras on ODOT highways. Ms. Davis stated that Redflex will work with QDOT to obtain approval. Councilor McCallum stated that one advantage of working with a company like Redflex is that local officers review the photos and/or videos and accept or deny the violations. He questioned how many employees would need to be staffed to review the photos. Ms. Davis stated that one half time employee would be able to review ten approaches. Acting Chief Blevins explained that the Police Department would utilize current light duty officers for review. There was discussion amongst the Council and Ms. Davis in regards to the why a Page 2 -Council Meeting Minutes, June 22, 2009 2 COUNCIL MEETING MINUTES JUNE 22, 2009 TAPE READING violation would be rejected by Redflex or a local officer. Ms. Davis stated that more citations are issued to transient traffic rather than local motorists. Councilor Berkey asked how Redflex handles customer service questions. Ms. Davis stated that they have a very large Customer Service Department. Councilor Cox stated that before he knew more about the program, he was very leery and concerned that it would penalize private citizens rather than businesses. He does not see the potential for abuse with this program and explained that motorists have multiple rights in order to pursue innocence. He supports the program. Councilor Councilor Pugh is also very supportive of the program. Councilor Cox stated that the City needs to have public support before it moves forward with this type of program. There was discussion amongst the Council and Acting Chief Blevins in regards to the police review of the photos or video. Councilor Berkey questioned why motorists are not cited for other violations. Acting Chief Blevins explained that this program only focuses on red light violations although the City may be able to issue a separate citation for any other infractions. He also explained the difficulty motorcycle officers have in pursuing violators and the usefulness of the video in evidence reconstruction. City Administrator Derickson explained that the intent of this program is to increase safety. The City would like to come back at a future date with a contract for services after input is taken from the public. 3350 Gertrude Tornminger,1311 Astor Way. Ms. Tomminger requested the City cut down the Sweet Gum trees in her front yard which may have been put in by the City. She explained that the trees are very messy and dangerous. The roots protrude from ground and have torn up her driveway, her gutters plug up from the leaves, and people trip and fall from the debris. She feels that better trees should be planted. She explained that she came to the City two years ago to ask that the trees be cut down but the City told her that the trees were healthy and they would not allow them to be cut. The trees are in within the public right-of way. Councilor Cox stated that in the past the City has denied healthy street trees from being cut down. Councilor McCallum explained that the City now has a tree removal ordinance and urged Ms. Tomminger to contact staff to review the situation. City Administrator Derickson stated that the Public works Director will look into the issue. ' Page 3 -Council Meeting Minutes, June 22, 2009 3 COUNCIL MEETING MINUTES JUNE 22, 2009 TAPE READING 4015 CONSENT AGENDA. A) Approve the Council regular and executive session meeting minutes of June 8, 2009; B) Approve the Council workshop minutes of June 8, 2009; C) Accept the Recreation and Parks Board minutes of June 9, 2009; D) Receive the Community Services statistics report for May 2009; E) Receive the Building Activity report for May 2009; and ~ Receive the Planning Project Tracking Sheet dated June 16, 2009. LONERGAN/COX... Adopt the Consent Agenda as presented. The motion passed unanimously. 4075 PUBLIC HEARING: REDFLEX PHOTO RED LIGHT (Legislative Hearing). Mayor Figley declared the public hearing open at $:03 p.m, for the purpose of receiving public input on the potential use of photo red-light cameras. Councilor McCallum asked what the timeline for implementation would be if the program was adopted. Acting Chief Blevins explained that the ODOT intersection may take up to 18 months for implementation. Councilor Pugh would like to get citizens in agreement before the City moves forward with the project. Acting Chief Blevins explained that there would be no up-front cost for the program and there would be a tiered level on revenue over multiple years. He explained that although there are other vendors available, he was interested in Redflex because of their scale, customer service, and reputability. Councilor Cox stated that the City needs a reputable provider. Councilor McCallum would like to provide opportunities far citizen input and would like the program to move forward. Councilor Cox stated that he would like Redflex to make several presentations within the city before a final decision is made. Acting Chief Blevins listed several intersections that would be ideal to place cameras and explained that they will follow legal procurement procedures before a decision is made. No one spoke either for or against. Closed $:15 p.m. PUGH/COX... Proceed carefully, get the City and local clubs involved with Redflex, and proceed at the greatest cautious haste. The motion passed unanimously. 5306 PUBLIC HEARING: CONTINUATION OF HEARING ON THE PARKS MASTER PLAN. Mayor Figley continued the public hearing open at 8:1 b p.m.. Community Development Director Hendryx introduced the project and stated that the amendments to the Parks Master Plan would be reflected in the Comprehensive Plan, and staff would return to Council to present an ordinance reflecting the changes. Page 4 -Council Meeting Minutes, June 22, 2009 4 COUNCIL MEETING MINUTES JUNE 2Z, 2009 TAPE READING Community Services Director Row presented background information and briefly reviewed the changes that have been made based on the items brought up at previous meetings. He gave an explanation on the standard 264 "N" number that was used in the household survey and explained the differences between the 1999 plan the proposed plan. The 1999 plan focused more on parks and facilities involving capital and maintenance while the proposed plan has a broader scope that uses a global view to determine the level of utilization. Councilor Schmidt would like to see the plan reviewed every couple of years since things change and Councilors may change over the life span of the plan. Mayor Figley agreed that priorities change over the years. Community Services Director Row explained that the plan is a vision document for prioritizing resources and direction. Mayor Figley stated that the plan is a living document but questioned if the changes would cause ramifications to the Comprehensive Plan. Community Development Director Hendryx stated that changes may eventually call for a Comprehensive Plan amendment. Councilor McCallum suggested that all plans be reviewed periodically. City Administrator Derickson stated that a list of plans could be put together for the Council. No one in the audience spoke either for or against updates. Closed 8:37 p.m. COX/PUGH... Approve the new Parks Master Plan as amended through this process and staff return with an ordinance. All aye. SCHMIDT/BERKEY...Reuiew City plans every two years after City election. Mayor Figley suggested Council review the plans after January. Councilor Cox stated that review should mean reviewing whatever is appropriate at the time, rather than hiring outside consultants for in depth review. City Administrator Derickson asked if the advisory boards that are charged with the administration of the plans would be included in the review, or if they would be responsible for the review and recommendations for Council. There was discussion amongst Council in regards to the format of the review process. City Administrator Derickson summarized the review process. Council would like City plans to be reviewed every two years by the body that has been appointed to oversee and implement the plans, with any recommendations made to the plans to come to Council as recommendations. There was discussion amongst the Council and City Administrator Derickson in regards to creating a list that summarizes the review schedule for the plans. Councilor Schmidt and Councilor Berkey withdraw the motion and second to review City plans every two years after City election. Council would like City Administrator Derickson to return to Council at the following meeting with a suggestion for the review process. Page 5 -Council Meeting Minutes, June 22, 2009 5 COUNCIL MEETING MINUTES JUNE 22, 2009 TAPE READING 0952 COUNCIL BILL N0.2791-RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES DURING FISCAL YEAR 2009- 2. Councilor McCallum introduced Council Bill No. 2791. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2791 duly passed with the emergency clause. 1010 COUNCIL BILL N0.2787 -RESOLUTION CERTIFYING THE ELIGIBILITY OF THE CITY TO RECEIVE STATE-SHARED REVENUES DURING FISCAL YEAR 2009-2010. Councilor McCallum introduced Council Bill No. 2787. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2787 duly passed. 1091 COUNCIL BILL N0.2788 -ORDINANCE ADOPTING A BUDGET FOR FISCAL YEAR 2009-2010, MAKING APPROPRIATIONS, LEVYING TAXES, ~~ AND DECLARING AN EMERGENCY. Council Bill No. 2788 was introduced by Councilor McCallum. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2788 duly passed with the emergency clause. 1177 COUNCIL BILL N0.2789 -ORDINANCE ADOPTING BUILDING DIVISION FEES FOR INCLUSION IN THE MASTER FEE COUNCILOR SCHMIDTEDULE INCOMPLIANCE WITH OAR 918-050 AND REPEALING ALL BUILDING FEES AND CHARGES THAT ARE INCONSISTENT WITH THIS ORDINANCE. Councilor McCallum introduced Council Bill No. 2789. The two readings of the bill were read by title only since there were no objections from the Council. Councilor Cox asked when the ordinance would become effective. Community Development Director Hendryx explained that the ordinance would become effective after 30 days. Councilor Schmidt inquired of the purpose of the building fee increase. Community Development Director Hendryx explained that the state adopted a new methodology for adopting fees and the City's existing process does not come into conformance. With the adoption of the new methodology, a new fee table would need to come into effect. As of now, current fees do not cover costs of providing services. Councilor Schmidt asked if there was a loss of funds with the change in economic conditions. Community Development Director Hendryx stated that the building reserve would have Page 6 -Council Meeting Minutes, June 22, 2009 COUNCIL MEETING MINUTES JUNE 22, 2009 TAPE READING diminished even if economic conditions had been favorable because the fees do not cover the costs of the various services. The fees pay for design review, inspections, and staffing. Building Official Krieg stated that the Building Division has made cutbacks in personnel to decrease expenses. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2789 duly passed. 1691 COUNCIL BILL N0.2781 ORDINANCE AMENDING ORDINANCES 2070,_ 211_l~ 2250, AND 2438 IN ORDER TO ALLOW FOR INSTALLMENT AND DEFERRAL PAYMENT OPTIONS FOR SYSTEMS DEVELOPMENT CHARGES. Mayor Figley called for a second reading of Council Bill No. 2781. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor Cox stated that he had initiated the holdover and is now satisfied with the ordinance as written. However, there will still need to be another document setting forth the standards of the City approved deferral plan, to be approved by resolution. City Attorney Shields stated that the need for a resolution is a Council decision. Councilor Cox stated that the resolution will define what a City approved installment or deferral program is. He suggested adopting the staff report with the resolution and feels the program will make it easier for developers. City Attorney Shields stated that the statute allows for Bancroft. Staff would like to return to Council with a resolution that specifies what was approved in concept as outlined in the staff report. There was discussion amongst Council and staff in regards to a resolution. 0n roll call vote final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2781 duly passed. 2275 COUNCIL BILL N0.2790 -RESOLUTION DIRECTING THAT A STOP SIGN AND STOP PAVEMENT MARKING LINE BE INSTALLED ON ROBIN ,..-. AVENUE, AND THAT A "RIGHT TURN WITHOUT STOPPING" SIGN BE INSTALLED AT THE NORTH END OF ARNEY ROAD. Council Bill No. 2790 was introduced by Councilor McCallum. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2790 duty passed. 2363 LIABILITY, AUTO PROPERTY, AND WORKERS COMPENSATION INSURANCE FOR FISCAL YEAR 2009-2010. Councilor Pugh would like the City to contact all insurance companies in Woodburn for insurance quotes. Page 7 -Council Meeting Minutes, June 22, 2009 7 COUNCIL MEETING MINUTES JUNE 22, 2009 TAPE READING There was discussion amongst Council and staff in regards to the selection process. COXJLONERGAN... Authorize the City Administrator to execute liability, auto, property, and workers' compensation insurance contracts with City County Insurance Services (CIS) for fiscal year 2009-2010. The motion passed unanimously. 2866 TRANSIENT OCCUPANCY GRANT DISBURSEMENT FOR FISCAL YEARS 2009-2012. Don Judson, Executive Director Woodburn Area Chamber of Commerce. Last year Woodburn Area Tourism (WAT) was established as a subset of the Woodburn Area Chamber of Commerce. Mr. Judson presented WAT's priorities, which include being the front door to Woodburn, attract more visitors, and increase overnight stays. He shared seven areas that WAT would like to focus their investments: 1, create a website; 2. work closely with area festivals and attractions; 3. produce a new visitor guide; 4. operate a booth at each festival; 5. run cooperative ads in tourism publications; 6. include a visitor guide in each "goody" bag distributed to tour bus occupants; and 7. send current visitors to other areas of the city. Mr. Judson presented a letter by Teri Sunderland, General Manager of the Woodburn Company Stores, which expressed the importance of tourism. Mr. Judson stated that he is very pleased with initial efforts made with tourism program and hopes that the City will continue to partner with the Chamber in reaching economic growth in the community. There was brief discussion amongst Council and Mr. Judson in regards to the revenues collected by City annually and the distribution of revenues for tourism, economic development, and city operations. Mayor Figley expressed a concern in the verifying degrees of accountability from both the City and the Chamber. She would like to see Mr. Judson and City Administrator Derickson work together to define and quantify success. Mr. Judson stated that one of the most obvious measures of success is Transient Occupancy Tax (TOT) funds. There is also an increasing amount of membership dollars which will continue to increase after WAT proves their success. They need to be able to have amulti-year program to measure the level of success. Councilor McCallum stated that he is supportive of staff s recommendation and hopes that a three or five year plan can be developed over the next year which would include operational costs so the plan can be measured. He would like to see a more detailed budget, reports to Council, copies of publications, and a plan that includes measurable outcomes. Mr. Judson responded to comments made by Councilor McCallum. He explained that WAT has already been working on many of the changes that Councilor McCallum had suggested, which include a detailed budget and booths at festivals. He stated that publications are printed for WAT and the Chamber members. They have contacted many local business owners who have declined membership. Mr. Judson also stated that he had presented a written report to Council earlier in the year which included publications. Page 8 -Council Meeting Minutes, June 22, 2009 8 CUUNCIL MEETING MINUTES JUNE ZZ, Z009 TAPE READING There was discussion amongst the Council and Mr. Judson in regards to business involvement in the Chamber and potential revenues for the City and the Chamber. Councilor Cox stated that he is in support of the staff report and would like to give Chamber the additional funds that they need ($48,000 versus $44,000). Councilor Pugh stated that he would like Mr. Judson and staff to define projects that the City and the Chamber would like to accomplish and to define revenue requirements. City Administrator Derickson stated that the $44,000 had been determined to allow for an additional $5,000 in grants to be available in the community. There is one other local business that had expressed interest in applying for a grant although it is unsure whether they will submit. Changing the amount from $44,000 to $48,000 would leave $2,000 remaining. Mr. Judson stated that the business wishing to apply for a grant with the City can join WAT and receive funds. COX/PUGH... Direct the City Administrator to enter into a Transient Occupancy Grant Disbursement agreement for FY 2009-10 with the Chamber of Commerce in an amount to be determined by a second vote, and direct staff to work with the Chamber of Commerce over the next year to draft amulti-year agreement that would delineate the scope and description of proposed projects, programs, project deliverables, timelines, milestones, detailed project budgets, and status reports including financial reports that outline all project expenditures. The motion passed unanimously. COXIPUGH... Amount of the grant be $48,000. Councilor McCallum stated that he would like to see money remaining for other organizations. The motion passed unanimously. Tape 3 0258 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS. A) Community Development Director Hendryx's approval of preliminary partition plan and street exception at 417 Gatch Street: Applicant requested a Type II partition to divide one lot into two parcels in addition to a Type II Exception to street right-of way and improvements for Gatch Street. B) Community Development Director Hendryx's approval of a design review for a pole sign at 251 S Newberg Highway: Applicant requested a Type II Design Review to replace an existing non-conforming sign with a pole sign that meets the requirements of the Woodburn Development Ordinance (WDO). No action taken on either Page 9 -Council Meeting Minutes, June 22, 2009 9 CUUNCIL MEETING MINUTES JUNE 22, 2009 TAPE READING 0316 MAYOR AND COUNCIL REPORTS. Councilor Pugh would like to see a resolution to keep Country Cottage and Trailer World in Woodburn at different locations when the interchange project begins. Councilor Lonergan inquired whether water rates would be decreased since a 100,000 gallon leak was identif ed. Councilor McCallum reminded everyone that Relay for Life will be this weekend and thanked those who have contributed to the City's sponsorship. Councilor Schmidt challenged the Councilors to walk at the event. 631 ADJOURNMENT. COX/LONERGAN... Meeting be adjourned. The motion passed unanimously. The meeting adjourned at 10:10 p.m.. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 10 -Council Meeting Minutes, June 22, 2009 10 MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE June 24, 2009 Rou CALL; Neal Hawes -Present Nancy Kirksey -Present Phyllis McKean -Present JD Mitchoff -Present Willis Grafe -Present STAFF PRESENT: Jim Row, Community Services Director Anna Stavinoha, library Manager Vicki Musser, Recording Secretary GUESTS: Mary Chadwick and family CALL TO ORDER: President Nancy Kirksey called the meeting to order at 7 pm. She presented Mary Chadwick, resigned Board member, with a Certificate of Appreciation for her many years of service on the Woodburn library Board. SECRETARY'S REPORT: The minutes of January 14, 2009 were approved. CORRESPONDENCE: None. PUBLIC COMMENT; None. MANAGER'S REPORT; Anna introduced John Hunter, the library's Technical Services Librarian. John has been with the Library for four years, and is responsible for collection development, ordering and processing new materials. He works with a staff of part-time library assistants and several volunteers. He also serves patrons at the Reference desk several hours a week. John gave a Power Point presentation illustrating his job duties and responsibilities. He described the process he follows in selecting what materials to buy for the Library. He consults with guides such as Booklist and Ingram, and uses a variety of vendors, both generalized and specific. He 718/2009 PAGE 1 11 noted that degreed staff can help choose materials purchased for the library. John receives and processes books and other materials when they first arrive at the library, giving books to the right person to continue processing. He adds all materials to the CCRLS catalog, which can be complicated, given that often materials purchased by the library come in different formats; hardback, paperback, audio, large print, etc. John develops lists of circulation statistics to support his purchasing decisions. He also does the majority of book weeding in the adult collection. He develops and implements ways of packaging and presenting materials so that they're attractive and accessible to patrons, such as CD jackets, slant shelving and reorganizing the adult collection. He is involved in various types of outreach to the community to try and get people involved with the library, and take advantage of its services. He goes toafter-school events with Deeda Chamberlain, the Youth Services librarian. He attends Woodburn High School parent nights, and has done local radio interviews with Javier Perfecto, Communify Relations for the City of Woodburn. Technical Services handles over 5,100 books and AV items, and processes over 1,000 periodicals a year. Anna Stavinoha, Library Manager, spoke about the Consumer Product Safety Improvement Act, which was instated in January, 2009 to protect children from imported toys with lead content. Unfortunately, this new law had a ripple effect on public libraries and their offering of books to children 12 and under. The American library Association reports that by February 10, 2010, books geared to children under the age of 12 must be tested for lead. The ALA is fighting for exemption from the Consumer Protection Act, The Woodburn Library will be monitoring this, and will comply as needed. CCRLS has decided to stop hosting websites for member libraries, so the Woodburn Library has migrated to a new website, which should actually make it easier for patrons to find. The URL is: http~/lwww.woodburn or gov/library/internal index.html. The same information can be found at this new website address. 7!812009 PAGE 2 12 The Friends of the Woodburn Public Library's book sale area, called Grace's Corner, was recently expanded, with new shelving and additional seating. It is still in the same location, outside Sandy Kinney's office. The library is undergoing the process of becoming EarfhWISE certified by Marion County. This certification recognizes businesses in Marion County that have made a commitment to environmentally friendly practices. To accomplish this, the Woodburn library is examining how the daily procedures and practices that are used may impact the environment, and deciding how to improve that impact. One major goal has been to obtain electric hand dryers for the public restrooms, This should reduce both the spread of germs and the wasted paper towels. In addition, it will reduce the vandalism that occurs when paper towels are stuffed into the sinks and toilets. The Summer Reading Program started registering children on June 18th, and so far, over 400 have signed up. Dance, Dance, Dance, a dance troupe, appeared last week in the Library Park to a large crowd. They performed ballet, tap and jazz numbers. Tomorrow's performance will be Curtis Carlyle, a juggler. This year, the SRP has a new assistant, AnaMaria Maldonado. She replaces Connie Zollner, who worked with the SRP for the last 5 years, The Library has recently acquired two new cameras, and is planning to use them to help publicize the library's programs and services. Informational videos about the library will be made and posted on YouTube, as well as on the library website. Another possibility being discussed is adding an informational video to the public access computers, so patrons can see them when they log on. Music in the Park has 8 concerts lined up each Tuesday night at 7 pm. A flyer listing the concerts was handed out to the Board members. 718!2009 PAGE 3 13 Anna listed some of the library accomplishments over the past 3 years, such as: • Reinstatement of regular meetings • Regular staff evaluation • Renewed emphasis on collection development and maintenance • New reference desks • New shelving • New carpet on the Library's first floor • New signage • Rearrangement of the Youth Services area with the intent of becoming more welcoming to young children • Rearrangement of the foreign language materials to make them more accessible. Statistics: Circulation statistics are approximately the same as the same month last year, although there is an increase in people coming to the library to use computers far resumes, cover letters, looking for jobs online, etc. Anna passed out two articles to the Board members, talking about how patrons in general are coming to rely on their local libraries during the recession. Reference queries and patron visits are steady, while the computer usage numbers are up. Activities: The Board was given handouts detailing the regular programs at the library, as well as upcoming Summer Reading Program events, such as a talent show, a dragon theater puppet show, and the Reptile Man. Volunteer of the Month: Sharon Klupenger is the Volunteer of the Month for June. She began her volunteer service at the Library in 2005. For the past four years, Sharon has processed holds for the library every Thursday morning. Though she was involved in an automobile accident, she returned as soon as she was able, showing herself to be a perfect example of generosity, commitment and dedication. 718/2009 PAGE 4 14 Friends of the library: The Friends held a meeting at the beginning of May. Due to unforeseen circumstances, they are presently continuing with the current officers. Once Sold Tales has been successfully selling donated books online for the Friends. The amount it is earning will be reviewed again in 6 months. Judy Spence is in charge of deciding what wil{ be sent to Once Sold tales and what will be stocked in Grace's Corner. The bi-annual book sale will be on hiatus for the next b months, until a decision is made about the most financially advantageous way to sell donated books. OLD BUSINESS: NEw BUSINESS: Nancy Kirksey showed the library Board a calendar of early literary choices from Deschutes Library. This is something that the Friends might sponsor in the future as a money-making event. Jim Row noted that Woodburn Reads, who recently received a $25,000 grant to buy materials to distribute to youth throughout the community, might be interested in contributing toward this, since it goes hand in hand with their goals. BUSINESS TO/FROM THE None. CITY COUNCIL AND/OR MAYOR: ADJOURNMENT: The meeting was adjourned at 7:35 pm. Respectfully submitted, Vicki Musser 71812009 PAGE 5 15 F~.C~RAM AP0460 R.'PORT CHECK REGISTER U-ER EIENGI O:sTE 6/30/09 T;ME 10:11 Hi:I D YES COPIES 1 O'!TPU7 QUEUE: •DEFAULT D'STR18UT10N: 'NONE SELECTION OPTIONS BANK ACCOUNT . FROM CHECK NUMBER THRU CHECK NUMBER FROM CHECK DATE THRU CHECK IIATE RECONCILIATION STATUSES: UPDATED A/P •ALL •ALL {/O1/200~ 5/ll/2C09 RECONCILED ALL 16 wpODBURN L1VE C I T Y ~ w O J C P IT R N PAGE 1 DATE 61! 0/09 ~ APD460 TIME 10:: 1:34 {:iiECR RECITE: BENGI CHECK A CMECX DATE PAYEE NAMr - STATUS STATUS OATS UPDATED CMECK AMOUNT RECONCILED AMA DIFFERENCE ese-s....s.sssassssrss sesesssrrsassss:.ssa:-sss BANK ACCOUNT: AP A/P Ac;ounts Payable sssrssssssss cassssrssrsea . ssasasss sassearssrsasse ssasassssrsssss ^sss assrsssssaassse 97265 4/30/X09 E8S RECONCILED 5/13/200" YES 667.25 667.2° .00 97266 4/03/2004 ABLE CRANE 1NC RECONCILED 5713/200:• YES 250.00 250.0 .04 47267 4/03/2069 ALLIED WASTE SERVICES A45 RECONCILED 5/13/200°' YES 797.25 793.2s .DD 97268 4/03/2009 AMERICAN PUBIC WORKS ASS RECONCILED 5/13/200'• YES 287.00 187.Oc .00 97269 4/03/2609 ANNE ROSALES RECONC]LED 5713/2D 0'i YES 130.00 130.0~~ .OD 97270 4/03/2G04 ASSOCIATED BUSINESS SYSTE RECONCILED 5/13/200~ YES 73.50 73.50 .OD 47271 4/03/2G09 AWARDS AND ATHLETICS RECONCILED 5/13/2005 YES 83.40 83.4c .00 97272 4/03/2009 BADGE-A•MIN1T RECONCILED S/13/200u Y$S 29.60 29.60 .00 97273 4/03/2009 BATTERIES NORTHWEST RECONCILED 5/13/2009 YES 2,304.40 2,30/.46 .OD 97274 4703/2009 BI-MART CORPORATION RECONCILED 5/13/200y YES 24.23 24.2? .04 97275 4/03/2009 BLACK BOX CORPORATION RECONCILED 5/13/2004 YES 439.80 439.8C .OD 97276 4/03/2009 BROOXS PRODUCTS RECONCILED 5713/2009 YES 1,971.39 1,971.39 .00 97277 4/03/2609 CANBY TELECOM RECONCILED 5/13/2009 YES 19.95 19.95 .00 97278 9/03/2009 CANON FINANCIAL SERVICES RECONCILED 5713/2009 YES 268.00 268.00 .00 47279 1/03/2009 CRISIS CHAPLAINCY SBRVICE RECONCILED 5713/2009 YE6 ]75.00 375.00 .DO 97280 4/03/2009 DAILY JOURNAL OF COKM3/RCE RECONCILED 5713/2009 YES 483.12 183.12 .DO 97281 4/03/2009 DATAViSION COMMUNICATIONS RECONCILED 5/13/2609 YES 298.08 298.06 .00 97182 4/03/2009 DAQIS INSTRUMENTS RECONCILED 5713/2003 YES 815.00 815.00 .DO 4728) 9/03/2009 DELL MARKETING LP RECONCILED 5/13/2004 YES IB3.20 183.20 .00 47284 4/03/2009 E.N. BURRELL CO INC RECONCILED 5713/2609 YES 887.45 887.45 .00 97285 4/03/2009 EAGLE CREST RESORT RECONCILED 5/13/1009 YES 307.60 307.80 .O6 97286 4/03/2009 NARPER,HOUF,PETERSON,RIGH RECONCILED 5713/2009 YES 20,806.65 20,806.65 .00 97287 4/0)/2009 INDUSTRIAL GASKETTE RECONCILED 5713/2009 YES 26.30 28.30 .DD 97288 4/01/2009 INGRAM LIBRARY SERVICES RECONCILED 5713/2009 YES 1,686.66 1,686,88 .00 97289 4/63/2009 /SOLUTIONS CONSULTING LLC RECONCILED 5713/2009 YES 1,981.85 1,981.85 .00 97290 4/03/2009 I1T FLYGT CORPORATION RECONCILED 5/13/1009 YES 5,662.00 5,662.00 .00 97291 4/03/2009 JASON MILLICAN RECONCILED 5/13/2009 YES 81.90 81.90 .00 97292 4/03/2009 JOHN PILAFtAN WINDOW CLEA RECONCtLED 5713/2009 YES 6.50 6.50 .00 97293 4/03/2009 KERR CONTRACTORS INC RECONCILED 5/13/2009 YES 7,450.02 1,950.02 .00 97294 4/03/2009 M 4 M AUTO WRECKING INC RECONCILED 5/13/2009 YES 2iB.D0 238.00 .OD 97295 4/03/2009 MOLALLA COMMUNICATIONS RECONCILED 5713/2009 YES 149.70 149.70 .00 97296 4/03/2009 MPULSE MAINTENANCE SOFTWA RECONCILED 5/13/2069 YES 2,231.25 2,2]1.25 .00 97297 4/03/2009 MT HOOD RAILROAD RECDNCILEb 5713/2009 YES 491.10 491.10 .DO 97298 4/03/2009 NEOPOST INC RECONCILED 5/13/2009 YES 111.52 111.52 .00 97299 4/03/2009 NET ASSETS CORPORATION RECONCILED 5713/2009 YES 330.00 336.00 .00 97300 4/03/2009 NEW WORLD SYSTEMS RECONCILED 5/13/2009 YES 280.00 280.00 .00 97301 4/03/2009 NEXTEL COMMUNICATIONS RECONCILED 5/13/2009 YES 2,420.70 2,920.70 .00 97302 4/03/2609 NORTH CENTRAL LABORA?ORIE RECONCILEO 5/13/2009 YES 625.29 625.29 .DO 97303 4/03/2009 NORTHWEST NATURAL GAS RECONCILED 5/1)/2009 YES 5,667.87 5,667.87 .DO 97304 4/03/2009 NORTHWEST PUMP EQUIPMENT RECONCILED 5/13/2009 YES 5,055.00 5,055.00 .00 97305 4/03/2009 OFFICE DEPOT RECONCILED 5/13/2009 YES 569.08 569.08 .00 97306 4/03/2009 OREGON MUSEUM ASSOCIATION RECONCILED 5/13/2009 YES 75.00 75.00 .00 97307 4/03/2009 OREGON COAST AQUARIUM RECONCILED 5/13/2009 YES 216.60 216.60 .00 97308 4/03/2004 PORTLAND GENERAL ELECTRIC RECONCILED 5/13/2009 YES 34,099.87 34,099.87 .00 97709 4/0]/2009 PORTLAND OPERA RECONCILED 5/23/2069 YES 62.12 62.12 .QO 97310 4/03/2009 ELECSYS INTERNATIONAL COR RECONCILED 5/13/2009 YES 264.00 201.00 .00 97311 4/03/2009 RALPH HARRIS RECONCILED 5/13/2004 YES 79.20 79.20 .00 97312 4/03/X09 SANTIAM BICYCLE RECONCILED 5/13/2009 YES 2,246.40 2,246.40 .00 97313 4/07/1009 SOLO PRINTING•EMBROIDERY- RECDNCJLED 5f 13/2009 YES 387.00 387.00 .00 97314 4/03/2009 STAPLES BUSINESS ADVANTAC RECONCILED 5/13/2009 YES 865.04 865.09 .00 97315 4/0]72009 U.S. BANK RECONCILED 5/13/2009 YES 300.00 300.00 .DO 97316 4/03/2009 U.S. BANK RECONCILED 5/13/2009 YES 4,340.00 4,340.00 .00 17 MOODBURN LIVE C I T Y O F W C O D P U N DATE 6/30/09 TIME 10:11 34 CY.ECK REGISTER CR£CK M CY.ECx DATE PAYEE NAME STATt!S STATUS DATE UPDATED icc...n. 9731'1 ca-•ciicfi ti 4/03/2009 f..scf•R•c•s•iicc•eecixiii WAVE BROADBAND ca•ccariiccct RECONCILED {~ciiii~iita^{i 5/13/2009 fii cc:t YES 97318 4/03/2009 NENDELL B AMSTUTZ RECONCILED 5/31/2009 YES 97319 4/O)/2009 WILLAMETTE VALLEY SECURIT RECONCILED 5/13/Z009 YES 97320 4/03/2009 MILLIAM H REILLY 6 CO RECONCILED 5/13/2009 Y£S 97321 4/03/2009 WOODLANDS CONFERENCE CENT RECONCILED 5/13/2009 YES 97322 4/03/2609 YES GRAPHICS RECONCILED 5/13/2009 YES 97323 4/03/2009 YG MEDIA EVAN TM0MA5 RECONCILED 5/13/2009 YES 97324 4/30/2009 VALLEY MA]LING SERVICE IN RECONCILED 5/13/2009 Y£S 97325 4/10/2409 ABDO PUBLISHING CO RECONCILED 5/13/2009 YES 97326 4/10/2009 ADVANCED RV PAINTING G RE RECONCILED 5/13/2009 YES 97327 4/10/2009 AMAZON.COM CREDIT RECONCILED 5/13/2009 YES 97328 4/10/2009 AMER BACNFLOW PREVENT ASS RECONCILED 5/13/2009 YES 97329 4/10/2009 ARAMARK UNIFORM SERVICE 1 RECONCILED 5/13/2009 YES 97330 4/10/2009 ASSOCIATED BUSINESS SYSTE RECONCILED 5/13/2009 YES 97331 4/10/2009 AWARDS AND ATHLETICS RECONCILED 5/13/2009 YES 973]2 4//0/2009 BEAVER EQUIPMENT SPECIAL? RECONCILED 5/13/2609 YES 47333 4/10/2009 9LACKSTONE AUDIOBOOKS RECONCILED 5/13/2009 YES 97334 4/10/2009 COMPLETE WIRELESS SOLUTNS RECONCILED 5/13/2009 YES 97335 4/10/2009 DAjLY JOURNAL OF COMMERCE RECONCILED 5/13/2009 YES 97336 9/10/2009 DAVE GARBER CONSTRUCTION RECONCILED 5//3/2009 YES 97337 4/10/2009 DEBBIE wADLE]CH RECONCILED 5/13/2004 YES 97338 4/10/2009 DEMCO INC RECONCILED 5/13/2009 YES 97339 4//0/2009 DIVERSE MED[A INC RECONCILED 5/13/2009 YES 97340 4/10/2009 EAGLE FERN CAMP RECONCILED 5/13/2009 YES 97341 4/10/2009 FERGU50N ENTERPRISES INC RECONCILED 5/13/2009 YES 97312 4/10/2009 GALE RECONCILED 5/13/2009 YE5 97343 4/30/2009 GRAINGER INC RECONCILED 5/13f2009 YES 97144 4/10/2009 HILLYER'S MID CITY RORD RECONCILED 5/31/2009 YES 97345 4/10/2009 INFOBASE PUBLISHING RECONCILED 5/13/2009 YES 97346 4/10/2009 INGRAM LIBRARY SERVICES RECONCILED 5/13/2009 YES 97347 4/10/2009 ITT FLYGT CORPORATION RECONCILED 5/13/2009 YES 97348 4/10/2009 JASON ALEXANDER RECONCILED 5/13/2004 YES 97349 4/10/2009 JAVYER GUTIERREZ RECONCILED 5/1]/2009 7ES 97350 4/10/2009 MARIA CARRILLO RECONCILED 5/13/2009 YES 97351 4/10/2009 NENSOUND RECONCILED 5/13/2009 YES 97352 4/10/2009 NORLIFT OF OREGON INC RECONCILED 5/13/2009 YES 97353 4/10/2009 NORTHWEST NATURAL GAS RECONCILED 5/13/1009 YES 97354 4/10/2009 OFFICE DEPOI RECONCILED 5/13/2009 YES 97355 4/10/2009 OR bEPT OF ADMINISTRATIVE RECONCILED 5/13/2004 YES 97356 4//0/2004 OR DEPT OF MOTOR VEHICLE RECONCILED 5/31/2009 YE5 97357 4/10/2409 OR DISTRICT ATTORNEYS ASS RECONCILED 5/31/2009 YE5 97358 4/14/2009 OR STATE POLICE ID SERVIC RECONCILED 5/31/2009 YE5 97359 4/10/2009 PACIFIC OFFICE AUTOMATION RECONCILED 5/I3/2009 YES 97360 4/10/2004 PENWORTHY CO RECONCILED 5/13/2009 YES 97361 4/10/2009 PETROCARD RECONCILED 5/13/2009 YE5 97362 4/1C/2009 PORTLAND GENERAL ELECTRIC RECONCILED 5/13/2009 YES 97363 4/10/2009 PUBLIC MORKS SUPPLY INC RECONCILED 5/13/2009 YES 97364 4/la/2D09 QMES7 RECONCILED 5/13/2009 YES 97365 4/10/2009 S.O.S. LOCK SERVJCE RECONCILED 5/13/2009 YES 97366 4/10/2009 SEBCO BOOKS RECONCILED 5/13/2009 YES 97367 4110/2009 SILVERFLEET SYSTEMS RECONCILED 5/]3/2009 YE5 97368 4/1G/2009 SPORTS SUPPLY GROUP INC RECONCILED 5/13/2009 YES 97369 4/10/2009 STAPLES BUSINESS ADVANTAG RECONCILED 5/]3/10C9 YES PAGE 2 AP0960 BENCI CHECK AMOUNT e c s : s r RECONCILED AMT t DIFFERfiNCE a i c i r r s r i i s i a s i r L i i i F 317.23 ~ i c c i c C i 1 i i c i i F c i 1 i 317.23 i i .00 195.00 195.00 .00 59.85 59.85 .00 1,129.55 4,129.55 .00 1,050.00 1,050.00 .OD 42.00 42.00 .00 So0.00 500.00 .Oo e77.22 877.22 ao 111.87 111.87 .00 500.00 500.00 .00 458.94 158.94 00 80.00 80,00 .00 84.18 84.18 00 58.27 58.27 .00 1,647.73 1,647,73 ,00 1,824.00 1,820.00 .00 116.82 116.82 .00 120.85 120.85 .00 529.33 529.33 .00 1,980.00 2,480.00 .00 418.69 4/8.69 .00 1,204.60 t,204.6D .00 25.50 25.50 .00 240.00 240.00 .00 5,035.97 5,035.97 .00 293.47 293.9? .DO 158.88 158.88 .DD 1,160.07 1,160.07 .00 280.29 280.29 .04 289,79 289.79 .00 6bb.50 666.50 .DO 3,400.00 3,400.00 .00 35.00 15.00 .00 30.98 30.98 .00 422.03 422,63 ,00 220.64 220.64 ,00 13,240.86 1],240.86 .DO 169,89 1b9.89 .DO 1,091.14 1,091,14 .Da 61.50 61.50 .00 240.00 240.00 .00 12,00 11.00 .00 61,58 b7.58 .00 119.A6 ]19.8b .00 2,921.85 2,924.85 .00 43,078,52 43,076.52 .00 2,783.00 2,783.00 .00 2,041.96 2,041.46 .00 3.50 3.50 .00 385.35 385.35 .00 3,427,91 1,427.91 .00 221.9? 222.97 .00 ).95 3.95 .DO 18 WOODBURN LIVE C I T Y O F W O O D S U R N PAGE 3 DATE b/30/04 AP0460 TIME 10: 11:34 CHECK REGISTER 8ENG3 CHECK N CHECK DATE PAYE£ NAME STATUS STATUS DATE UPDATED CHECK AMOUNT RECONCILED AMT saex~•:~s.rsasiae e DIFFERENCE aeetsasosse~~~+ ssssat~~ 91370 ~rr~~tr~stsr 1/10/2009 saaa~~ssaasa~~~a~~~~..a~~~~ STAPLES BUSINESS ADVANTAG ~~s~s~s~~~a~ RECONCILED ~~.~~...~~~ss•~ 5/11/2009 s~~si~~a YES ~..•~s:a.~.•~~a 1,052.35 ~ s 1,052.35 .00 973 i1 4/10/2009 TIM VISTICA RECONCILED 5/13/2009 YES 120.00 120.00 •00 97372 1/10/2009 UNIQUE 800KS INC RECONCILED 5/13/2D09 YES 21.93 21.93 .00 97373 1/30/2009 USA MOBILITY WIRELESS INC RECONC]LED 5/13/2009 YES 137.52 137.52 .00 97375 1/10/2009 xILLIAM G WEISMANN RECONCILED 5/13/2009 YBS 1,552.50 3,552.SD .00 97376 1/10/2009 NILSONVILLE LOCK & SECURI RECONCILED 5/13/2D09 YES 27.00 27.OD .00 97)77 1/10/2009 x00DBURN SCHOOL DIST 103C RECONCILED 5/13/2009 YES 4,455.00 1,155.00 .OD 97378 1/10/2009 YES GRAPHICS RECONCILED 5/13/2009 YES 514.00 510.00 .00 97379 4/30/2009 LINCOLN NATIONAL LIFE INS RECONCILED 5/13/2009 YES 120.15 120.15 .00 97380 9/30/1009 TIMO?HY COEDS RECONCILED 5/13/2009 YES 600.00 600.00 .00 97181 4/30/1009 VITA J MARK RECONCILED 5/13/2009 YES 1,500.00 1,500.00 .00 97382 9/30/2009 VALLEY MAILING SERVICE IN RECONCILED 5/13/1009 YES 819.26 819.16 .00 47383 4/17/2009 ABD PUBLICATIONS RECONCILED 5/13/2009 YES 119.89 119.89 .00 97384 4/17/2009 ACE CHEMICAL TOILETS RECONCILED 5/13/2009 YES 699.50 699.50 .00 97385 4/17/2009 ALE%ANDRA SPRAUEA RECONCILBD 5/13/2009 YES b1.81 61.81 .00 97386 4/17/2009 ALLIED MAST£ SBRYICES A45 RECONCILED 5/13/20D9 YES 75.00 75.00 .00 97387 1/17/1009 ALLIED HASTE SERVICES MIS RECONCILED 5/13/1009 YES 1,286.55 1,286.55 .00 97388 1/17/2009 ARAMARK UNIFORM SERVICE I RECONCILED 5/13/2009 YES 171.56 171.56 .00 97389 1/17/2009 ASAP SOFTWARB RECONCILED 5/13/2009 YBS 207.01 103.04 .00 97390 4/17/2009 ASPHALT CONCRETE SOILS TE RECONCILED 5/13/2009 YES 310.61 310.64 .00 97391 4/17/2009 8 ~ H THE PROFBSSIONAL SD RECONCILED 5/13/2009 Y65 17.60 17.60 .00 97392 4/17/1009 BBC STEEL RECONCILED 5/13/2049 YBS 216.90 216.90 .00 9739] 4/17/1009 BNI RBCONCILED 5/13/20D9 YES 297.56 297,56 .00 97391 4/11/2009 CBMEX RECONCILED 5/13/2009 YBS 115.15 715.15 .00 97395 !/17/1009 CENTER POINT LARGE PRINT RECONCILBD 5/13/2009 YBS 74.88 7/.88 .00 97396 1/17/2009 CHARLES WHITE RECONCILED 5/13/2004 YES 212.50 212.SD .00 97397 1/17/2009 CLACKAMAS COMM COLLEGE RECONCILED 5/13/20D9 YES 131.00 231.00 .00 97398 4/17/2009 CLEAN kATER SERVICES RECONCILED 5/13/1009 YES 3!8.01 348,01 .00 97799 1/17/2009 CONOCOPHILLIPS COMPANY RECONCILED 5/1372009 YBS 277.80 277.80 .00 97400 4/17/ZOD9 DOLLAR TREE STORE INC RECONCILBD 5/13/1009 YES 100.00 100.00 .00 97401 4/17/20D9 DONALD DOLENC RECONCILED 5/31/2009 Y$S 17.DA 17.08 .DD 97402 1/17/1009 ELIZABETH HUERTA RECONCILED 5/3/72009 YES 22.00 22.00 .00 97403 !/17/1009 BNV1R0-CLEAN EQUIPMENT RECONCILED 5/13/2009 YES 222.37 222.37 .00 97101 9/17/2009 FIRST STUDENT INC RECONCILED 5/31/2009 YES 61.25 6].25 .00 974D5 1/17/2009 FIRNOOD DESIGN CROUP LLC RECONCILED 5/13/1009 YES 5,510.75 5,520.75 .00 97406 4/17/2009 FORD HALL COMPANY INC RECONCILED 5/13/1009 YES 344.12 744.11 .00 97107 4/17/2009 G.K. MACHINE TMC RECONCILED 5/13/2009 YES 45.31 45.31 .00 97408 4/17/2009 GAGE RECONCILEQ 5/17/2009 YBS 328.81 328.81 .00 974D9 4/17/2009 GROUP MACKENZIE ENGR INC RECONCILED 5/13/20D9 YES 19,722.77 19,722.77 .00 97410 4/17/2009 H.D. FONLER CO INC RECONCILED 5/13/2009 YES 84.30 81.30 .00 97411 4/17/2D09 HARBOR FREIGHT TOOLS RECONCILED 5/13/1009 YES 12,99 11.99 ,00 97412 4/17/2D09 INGRAM LIBAARY SERVICES RECONCILED 5/13/1009 YES 2,434.79 2,431.79 .00 97413 4/17/2D09 J• THAYER COMPANY RECONCILED 5/13/2009 YBS ]99.00 199.00 .CO 97414 4/17/2009 JACK RAWLINGS RECONCILED 5/13/2009 YES 411.42 411.42 .CO 97415 4/17/1009 JONATHAN CENTENO RECONCILED 5/13/1009 YES 12.84 12.84 .00 97416 4/17/2009 KUSTOM KREATIONS OF OREGO RECONCILED 5/13/2009 YES 157.D0 457,OD .04 9741? 4/17/2009 LONG BROS/L6L BUILDING RECONCILED 5/13/2009 YE5 12.00 12.D0 .00 97418 4/17/2009 MARIO GARCIA JR RECONCILED 5/31/2009 YES 20.40 10.00 .00 97419 1/17/2009 NARION COUNTY BLDG INSPEC RECONCILED 5/13/2009 YES 285.62 285.62 .00 97420 4/17//009 M1LE5 CHRYSLER JEEP DODGE RECONCILED 5/13/2009 YES 478.80 178.A0 .06 97421 9/17/2009 MPULSE MAINTENANCE SOFTWA RECONCILED 5/31/1009 YE5 1,ODO.CO 1,000.00 .00 97422 4/17/2009 MSI GROUP INC RECONCILED 5/13/2009 YE5 IDO.OD 400.00 .00 9742) 1/17/1009 NORCOM RECONCILED 5/13/1009 YES 16,371.09 26,374.09 .DD 19 w00DBURN LIVE C I T Y O F M O O D B U R N PAGE 4 DATE 6/30109 APD460 TIME 10: 11:34 CHECK REGISTER BENG1 CHECK M CHECK DA?E PAYEE NAME STATUS STATUS DATE UPDATED ~~~a~~s CHECK AMOUNT ~tcsa~sac~~ss~~ RECONCILED AMT ~~.:as~~ra~~~racea~s DIFFERENCE ss~ssss~~s~e~~• ssesesp. 97424 re.•ars~see 9/.7/2009 iee~ia~~~~sa••~eaaa~~~e~aat~ ONE CALL CONCEPTS INC ss~~setf~~~~ RECONCILED iass~~ir~~~~s~i 5/13/2009 ~ YE5 63.00 63.00 .QO 97425 4/,7/2009 OR DEPT OF CONSUMER i BUS RECONCILED 5/13/2009 YES 1,410.37 1,410.37 .DO 97426 4/17/2409 OR DEPT OF TRANSPORTATION RECONCILED 5/13/2009 YES 36.66 36.66 .00 97427 4/11/2009 OV5 RECONCILED 5/13/2009 YES 43.20 43.20 .00 97428 4/17/2009 PNCWA CONTINUING EOUCAT20 RECONCILED 5/13/2009 YES 855.00 855.D0 •DO 97429 4/17/2009 POINTS OF LIGHT FOUNDATIO RECONCILED 5/13/2009 YE5 150.00 150.00 .00 97430 4/17/2009 PORTER W YETT CO RECONCILED 5/23/2004 TES 829.81 829.84 .00 97431 4/17/2009 PORTLAND GENERAL ELECTRIC RECONCILED 5/I3/2009 YES 157.85 157.85 .40 97432 4/17/2009 ONE5T RECONCILED 5/13/2009 YE5 220.00 220.00 .40 97433 4/17/20D9 QWE5T RECONCILED 5/13/2009 YE5 10.14 10.14 .00 974]4 4/17/2009 RED 14INC SHOE RECONCILED 5/13/2009 YE5 152.94 152.99 .00 9?435 4/17/2009 SERVITAXI RECONCILED 5/]1/2009 YES 25.00 25.00 .00 97436 4/17/2009 SIERRA MAGAZINE RECONCILED 5/13/2009 YES 12.OD 12.00 .00 97437 4/17/2009 CRYSTAL AND SIERRA SPRING RECONCILED 5/13/2009 YE5 142.97 142.97 .00 97938 4/17/2009 57LVERFLEET SYSTEMS RECONCILED 5/13/20D9 YES 2,257.07 2,257.07 .00 97439 4/17/2009 SOLO PRINTING-EMBROIDERY- RECONCILED 5/13/2009 YES 390.00 390.00 .DO 97440 4/17/2009 SPRINT RECONCILED 5/13/2009 YE5 49.99 49.99 .QO 97441 4/17/2009 STAPLES BUSINESS ADVANTAG RECONCILED 5/1312009 YE5 1,192.73 1,192.73 .00 97442 4/17/2009 TRAFFIC SAFETY SUPPLY CO RECONCILED 5/13/2009 YE5 419.30 419.30 .00 97443 4/17/2009 UNITED RENTALS NORTHWEST RECONCILED 5/13/2009 YES 377.78 377.78 .00 97445 4/17/2009 WILCO FARMERS RECONCILED 5113/2009 YES 322.65 322.65 .DO 97445 4/17/2009 WOLFERS HEATING 6 AIR CON RECONCILED 5/13/2009 YES 540.00 540.00 .00 97946 4/17/2009 WOODBURN INDEPENDENT RECONCILED 5/13]2009 YES 315.00 315.00 .04 97447 4/17/2009 YES GRAPHICS RECONCILED 5/13]2009 YES 384.D0 ]84.00 .00 97448 4/17/2009 YG MEDIA EVAN THOMAS RECONCILED 5/13/2009 YES 50D.00 500,00 .00 97!49 4/30/2D09 PETTY CASH RECONCILED 5/13/2009 YE5 164.10 164.10 .40 97450 4/30/2609 THE RESORT AT THE MOUNTAI RECONCILED 5/13/2D49 YES 74,90 74.90 .00 97451 4/3D/2069 JUAN MATA RECONCILED 5/13/20D9 YES 650.00 650.D0 .00 97452 4/30/2069 L• CRAIG HALUPOWSKI RECONCILED 5/13/2009 YES 900.00 900.00 .40 97453 4/3D/2D69 VALLEY NAILING SERVICE IN RECONCILED 5/13/2009 YES 686.78 686.78 .00 97454 4/24/2009 ALEXIN ANALYTICAL LAP INC RBCONCILED 5/31/2009 YES 144.00 494.00 .00 97455 4/24/2009 ALICE BENDER RECONCILED 5/13/2009 YES 12.95 12.95 .DO 97456 4/24/2D09 ARAMARK UNIFORM SERVICE I RECONCILED 511]/2009 YE5 84.18 84.18 .40 97457 4/24/2009 ATGT RECONCILED 5/13/2009 YES 105.71 105.71 .00 47458 4/24/2009 BRINKS NOME SECURITY RECONCILfi^ 5/13/2609 YES ]2.99 32-49 .00 97459 4/24/2009 CHEMEKETA COMMUNITY COLL RECONCILED 5/13/2009 YES 485.82 485.82 .DO 97461 4/24/2049 CIS: CITY-CTY ENS SERVE RECONCILED 5/13/2009 YE5 165,681.33 265,681.33 .00 97462 4/24/2009 COMPLETE WIRELESS SOLUTNS RECONCILED 5/13/2009 YES 35.00 35.00 .00 97463 4/24/2009 CONNIE BONN RECONCILEb 5/13/2009 YES 25.00 25,00 .00 97464 4/2</7.009 CONTRACTS 6 CAREERS 2NC RECONCILED 5/13/2009 YES 560.00 560.00 .00 97465 4/24/20C9 CRIMINAL INFORMATION SERV RECONCILED 5/13/2009 YES 98.50 98.50 •00 97966 4/24/2009 DANAE' TAAPP RECONCILED 5/31/2009 YES 25.44 25.44 .00 97167 4/24/2009 CHARLOTTE CHAMBERLAIN RECONCILBD 5/3112009 YES 24.95 21.95 .00 97468 4/24/2009 DP NORTHWEST INC RECONCILED 5/13/2009 YES 480.00 48D.00 .DO 97469 4/24/2009 ENVIRO•CLEAN EQUlPNENT RECONCILED 5/13/2009 YE5 8,493.95 8,993.95 .40 97470 4/24/20D9 FERGUSON ENTERPRISES INC RECONCILED 5/13/2009 YES 198.63 498.63 .00 9747] 4/29/2009 GREAT NESTERN SWEEPING IN RECONCILED 5/13/2009 YES 9,584.87 9,584.87 .00 97472 4/24/2009 HEATHER PIERSON RECONCILED 5/31/2009 YES 1C3.14 103 .1a .00 97473 9/24/2009 HOME DEPOT GECF RECONCELED 5/13/2009 YES 267.00 267.00 .4D 97474 4/24/2009 IKON OFFICE SOLUTIONS RECONCILED 5/31/2009 YES 746.50 746.50 .QO 97475 9/2//2G09 JA[QUELENE RODRiGUE2 RECONCILED 5/13/2009 YES 29.99 29.99 .DO 97476 4/24/2009 JBANNIE ROGERS RECONCILED 5/31/2D09 YES 9.30 9.I0 .DO 97477 4/24/2009 JOHN HUNTER RECONCILED 5/13/2409 YES 154.60 ]59.60 .00 20 NOODBURN LIVE C I T Y O F N O O D B U R N PAGE 5 DATE 6/30/09 AP0460 TIME 10:11:34 CHECK REGISTER BENG1 CNECK 1 CHECK DATE PAYEE NAME STATUS STATUS DATE tttf•ffff UPDATED ffff•ffi CHECK AMCUNT f••iif•af•fffft RECONCILED AMT ffffffittff tf if !••ft DIFFERENCE ff••tffiiifttit fffftiflf 47478 faff•tlltff 4/24/2009 fitiii^fiifffDftlfLRft•iif KETCH-ALL COMPANY fffffffffffff RECONCILED tifftf 5/31/2409 YES 32.75 32.75 .00 g7g79 4/24/2009 LUTS J RUIZ RECONCILED 5/31/2009 YES 20.00 20.00 .00 47480 4/24/2009 MARY TENNANi RECONCILED 5/13/2009 YES 29.25 29.25 .00 47481 4/24/2009 MCCAIN INC RECONCILED 5/31/2009 YES 50.00 50.00 .DO 47482 4/24/2009 MOORE MEDICAL LLC RECONCILED 5/13/2009 YES 163.00 163.00 .DO 47983 4/24/1009 N ROBERT SHIELDS RECONCILED 5/13/2009 YES 216.20 226.20 .00 97484 9/29/2009 NEOPOST INC RECONCILED 5)31/2009 YES 2,500.00 2,500.00 .00 97485 4/24/2009 NEXTEL COMMUNICATIONS RECONCILED 5/13/2009 Y85 1,585.?3 1,5A5.73 .00 97486 4/24/2009 OFFICE DEPOT RECONCILED 5/13/2409 YES 57.74 57.74 .00 97487 /)29/2009 OREGON STATE BAR RECONCILED 5/13/2009 YES 595.00 595.00 .00 97488 4/24/2009 OTS MIRE 6 INSVLATION INC RECONCILED 5/31/2009 YES 256.20 256.20 .00 97489 4/24/2069 PATR]OT DIAMOND INC RECONCILED 5/1)/2009 YES 220.00 220.00 .00 97490 4/24/2009 PETROCARD RECONCILED 5/13/2009 YES 2,585.5) 2,585,5] .00 47491 4/24/2009 PORTLAND GENERAL ELECTRIC RECONCILED 5/13/2009 Y85 138.93 138.93 .00 97492 4/24/2009 PORTLAND GENERAL ELECTRIC RECONCILED 5/13/2009 YES 885.91 685.91 .00 97493 4/24/2009 QUALITY CONCRETE RECONCILED 5/13/2009 Y85 150.00 150.00 .00 97494 4/24/2009 QNEST RECONCILED 5)13/2009 YES 462.76 462.76 .00 97495 4/24/2009 RANDALL PORTER RECONCILED 5131/2009 YES 20.00 20.00 .00 97496 4/21/Z009 ROCKWEST TRAINING CO INC RECONCILED 5/31/2009 YES 1,913.14 1,913.14 .60 97497 4/24/2009 CRYSTAL AND SIERRA SPRING RECONCILED 5/13/2009 Y83 116.06 116,06 .DO 97498 4/24/2009 SPRINT fAIRLINK) RECONCILED 5/13/2009 YES 700.00 700.00 .DO 47499 4/24/2009 STANLEY CONVERGENT SECURI RECONCILER 5/13/2009 YES 110.00 110,00 .00 97500 4/24/2009 STAPLES BUSINESS ADVANTAG RECONCILED 5/]3/2009 YES 964.99 96!,99 .00 97501 4/24/2009 STATESMAN~JOURNAL NERSPAP RECONCILED 5/13/2069 YE5 20.87 20.67 .00 97502 4/24/2009 T-MOBILE RECONCILED 5/13/2009 YE5 114.95 249,95 .00 97503 4/24/2009 VALLEY PACIFIC CONSTRUCT RECONCILED 5/13/1009 YES 118,513.95 118,543,95 .DO 97504 !/24/2009 VALLEY PACIFIC FLORAL RECONCILED 5/13/2009 YES 311.35 314,35 .00 97505 4/24/2009 MOODBURN RADIATOR 4 GLASS RECONCILED 5/13/2009 YES 359.50 359.50 .00 97506 !/24/2009 YES GRAPHICS RECONCILED 5/13/2009 YES 5,620.00 5,620.00 .00 47507 4/24/2009 YG MEDIA EVAN THOMAS RECONCILED 5/13/2009 YE6 506.60 500.00 .oo 97508 4/30/2069 VALLEY MAILING SERVICE IN RECONCILED 5/31/2009 YES 518.12 518.42 .00 97509 4/30/2069 A k A PEST CONTROL INC RECONCILED 5/31/2009 YES 294.00 294.00 .00 97510 4/30/2009 AFANASI AYNAN RECONCILED 5/31/2009 YES 52.50 52.50 .00 97511 4/30/2009 AFLAC REMITTANCE PROCESS RECONCILED 5/31/2009 YES 659.76 659.78 .00 97512 4/30/2009 AL'S GARDEN CENTER RECONCILED 5/31/2009 YES 406.76 406.76 .00 9?913 4/30/2009 AMAZDN.COM CREDIT RECONCILED 5/31/2009 YES 708.33 766.33 .00 97514 4/30/2009 AMERICAN HERITAGE LIFE IN RECONCILED 5/31/2009 YES 47.20 47.20 .OD 91515 4/30/2009 ANIXTER INC RECONCILED 5/31/2009 YES 106.66 106.66 .00 97516 4/30/2009 ANNE ROSALES RECONCILED 5/31/2009 YES 174.00 174.00 .OD 97517 1/30/2009 ARAMARK UNIFORM SERVICE I RECONCILED 5/31/2009 YES 2,171.40 2,171.40 .OD 97518 4/30/2009 ASIFLER RECONCILED 5/31/2009 YES 122.50 122.50 .00 97519 4/30/2009 ASSOCIATED BUSINESS SYSTE RECONCILED 5/31/2069 YE5 66.60 66.60 .00 97520 4/30/2009 ASSOCIATED BUSINESS SYSTE RECONCILED 5/31/2009 YES 58.27 58.27 .00 97521 4/30/2009 BATTERIES NORTHNEST RECONCILED 5/31/2009 YES 356.75 356.75 .00 97522 4/30/2009 BI-MART CORPORATION RECONCILED 5/31/2009 YES 705.77 705.77 .00 97523 a/30!2009 BLACxSTONE AUDIOBOOKS RECONCILED 5/31/2009 YES 162.38 162,36 .ao 97524 4/30/2009 BLAST CLEANING SERVICES RECONCILED 5/31/2009 YES 306 .II 306.11 .00 97525 4/30/2009 tilILSONVILLE FAMILY FUN CE RECONCILED 5/31/2009 YE5 607.55 607.55 .00 97526 a/3x/2009 Bwi RECONCILED 5/31/2009 YES 164.46 164.46 .00 97527 4/30/2009 CANON FINANCIAL SERVICES RECONCILED 5/31/2009 YES 268.00 268.00 .00 97528 4/30/2009 CARLS SEPTIC TANK CLEANIN RECDNCILED 5/31/2009 YE5 125.00 125.00 .00 97529 4/30/2009 CASCADE COLLECTION INC RECONCILED 5/31/2009 YES 256.00 256.OD .00 97530 4/30/2009 CASCADE PDOLS RECONCILED 5/31/2009 YES ]7.89 37.89 .00 21 WOODBURN LIVE C I T Y O F w 0 4 D R U R N ~~ PAGE 6 DATE 6/30/09 AP0460 TIME 10:31:34 CHECK REGISTER BENG1 CHECK Y .ar..~.ss CHECK DATE RSR.e..a+~~ PAYEE NAME ~~a~~~a~~~~~s~ars~~cai~saa STATUS se ec STATUS DATE UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE 47531 4/30/2009 CASE POKER i EQUIPMENT s ~r~si[ar RECONCILED ~~aas~~a~ses~~s 5/31/2009 sest~~aa YES scas~~s~~aes~•s 22.38 ~~~t~~ss~~~~rc~~r~~~ 22.38 ~~~~~~~~s~sssss .00 47532 4/30/2009 CHEMSEAACH RECONCILED 5/31/2009 YES 361.69 361.69 .00 97533 4/30/2009 CN2M-HIL4 INC RECONCILED 5/31/2009 YES 3,700.00 3,700.00 .00 97534 4/30/2009 COASTAL FARM HOME SUPPLY RECONCILED 5/31/2609 YES 611.33 621.33 ,00 47535 9/30/2009 COASTNIDE LABORATORIES RECONCILED 5/31/2609 YE5 1,747.02 1,747.02 .00 97536 9/3fl/2009 COLONIAL LIFE INSURANCE RECONCILED 5/31/2009 YES 236.5A 236.58 .00 97537 4/3012009 CONSOLIDATED SUPPLY CO RECONCILED 5/31/2009 YES 4,178.00 4,178.00 .DO 97538 4/30/2009 CRISIS CHAPLAINCY SERVICE RECONCILED 5/31/2009 YES 115.00 115.00 .00 97539 4/30/2009 CUES RECONCILED 5/31/2009 YES 256.48 256.48 .00 97540 9/36/2009 DAVID JENKINS 6 ASSOC INC RECONCILED 5/31/2009 YES 500.00 500.00 .00 97591 9/30/2009 DAM SON AUTO PARTS RECONCILED 5/31/2009 YE5 2,811.38 2,841.38 .00 47542 9/30/2009 DAVISON AUTO PARTS POLL RECONCILED 5/31/2009 YES 11,49 41.94 .00 97543 4/30/2009 DENNIS 01BSON RECONCILED 5/31/2009 YE5 134.78 134.78 .D6 97544 4/30/2009 DEPT OF ENVIRONMENTAL QUA RECONCILED 5/33/2009 YES 300.00 300.00 .00 91545 4/30/2009 DREYER'S GRAND ICE CREAM RECONCILED 5/31/2009 YES 177.12 777.12 .00 97546 9/30/2009 88S RECONCILED 5/31/2004 YES 129,374.81 129,374.81 .00 91547 4/30/2009 ENGELMAN ELECTRIC INC RECONCILED 5/31/2009 YES 287,03 287.03 ,00 97546 4/30/2009 ENV1R0-CLEAN EQUIPMENT RECONCILED 5/31/2009 YES 278.26 278.26 .Ofl 97549 4/30/2009 EVE~ETT NEri5H0RN RECONCILED 5/31/2009 YES 111.17 111.17 .00 97550 4/30/2009 FASTENAL COMPANY RECONCILED 5/31/2009 YES 535.06 535.06 .00 97551 4/30/2009 FEDERAL EXPRESS CORP RECONCILED 5/31/2009 YE5 16.32 16.32 ,DO 97552 4/30/2009 FERGUSON ENTBRPRISE5 INC RECONCILED 5/31/2009 YES 101.10 101.20 .00 97553 4/30/2009 PISHER SCIENTIFIC RECONCILED 5/31/2009 YES 407.14 407.14 .DO 97559 9/30/2009 FISHER'S SUPPLY INC RECONCILED 5/31/2009 YES 196.23 146.23 .DO 97555 9/30/2009 G.N. HARDNARE CENTER RECONCILED 5/71/2009 YES 922,76 922.70 .00 97556 4/30/2009 GALE RECONCILED 5/]1/2009 YES 121.08 122.08 .O6 97557 4/30/2009 GFS CNENICALS INC RECONCILED 5/31/2009 YES 113.96 113.96 .00 97558 4/30/2009 GLORIA HYER RECONCILED 5/31/2009 YES 60.06 60.00 .00 97559 4/30/2009 GREY NOUS£ PUBLISHING RECONCILED 5/31/2009 YES 155.00 155.00 .04 97560 4/30/2009 HARPER,NOUF,PETERSON,RIGH RECONCILED 5/31/2009 YES 35,757.07 35,757.07 .00 97561 4/30/2009 HD SUPPLY NATERNORKS LTD RECONCILED 5/31/2009 YES 440.00 440.00 .OD 97562 4/30/2009 NILLYER'S MID CITY FORD RECONCILED 5/31/2009 YES 867.62 867.62 .QD 97563 4/30/2009 ICMA RfiTIREMENT TRUST 40 RECONCILED 5/31/2009 YES 702.01 702.01 .DO 97564 4/30/2069 ICMA RETIREMENT TRUST AGT AF.CONCILED 5/31/2009 YES 23,193.78 23,143.78 .00 97565 9/30/2009 INDUSTRIAL wBLDING SUPPLY RECONCILBD 5/31/2009 YES 26.69 26.69 .00 97566 4/30/2009 INGRAM LIBRARY SERVICES RECONCILED 5/31/2009 YES 229.71 229.71 .00 97567 4/30/2009 J. HARD O'BRIEN RECONCILBD 5/31/2009 YES 380.41 380.42 .DO 9756A 4/30/2009 JASON ALEXANDER RECONCILBD 5/31/2009 YES SOO.OD 500.00 .00 97569 4/30/2009 JASON MILLICAN RECONCILED 5/31/2009 YES 34.00 34.00 .00 97570 4/30/2009 JIM ROw RECONCILED 5/31/2009 YES 62.53 62.53 .00 97571 4/30/2009 KESSELRING GUN SHOP INC RECONCILED 5//]/2009 YES 1,942.97 1,942.97 .00 97572 9/30/2009 KEY EQUIPMENT FINANCE RECONCILED 5/3//2009 YES 174.60 174.60 .00 47573 4/30/2009 KNAPP POLY PIG INC RECONCILED 5/31/2009 YES 388.72 388.72 .00 47574 4/30/2009 LANGUAGE LINE SERVICES RECONCILED 5/33/2004 YES 238.27 238.27 .00 97575 4/30/2009 FISHER FARM i LAwN RECONCILED 5/31/2009 YES 8.38 8.38 .00 97576 4/30/2009 LES SCHWAB TIRE CENTER RECONCILED 5/31/2009 YES 2,127.9fi 2,127.96 .OQ 97577 4/30/2009 LINCOLN NATIONAL LIFE iNS RECONCILED 5/31/2009 YE5 4,)52.93 4,352.43 .04 97578 4/30/2069 LONG EROS/L&L BUILDING RECONCILED 5/33/2004 YES 595.31 595.31 .OD 97579 4/30/2009 LOU GOTTLIEB RECONCILED 5131/2004 YES 458.85 458.85 .DO 97580 9/30/2009 MARGARET LAMBERT RECONCILED 5/31/2004 YES 267.72 267.72 .00 97581 4/30/ X 09 MARK B COMSTOCK RECONCILED 5/33/2009 YES 323.76 323.76 ,oa 97582 4/70/2009 MAULDING CONSTRUCTION RECONCILED 5/11/2009 YES 850.00 850.00 .DO 9758) 9/30/2009 MID VALLEY YOUTH BALL ASS RECONCILED 5/31/2009 YES 298.50 298.50 .00 22 NCODBURN LIVE C I T Y 0 F' w 0 4 D B UR N PAGE 7 PATE 6130109 AP0460 TIME 10:11:34 CHECK REGISTER BENCI CHECK Y !iliilii CHECK DATE tifi!lliiil PAYEE NAME l^ttiiftit!•ltifif••iiRiiit STATUS t•f i STATUS DATE UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE 97584 4/30/2009 MISDU ii R••ti^t RECONCILED isRiiiRi•Rii^^i 5/31/2009 tfisasRi YES RTRRiiiRlRlttt• 808.50 iiRRliiRlitiftiiti^i 808.50 iiiiiititiliit• .00 97585 4/30/2009 MISSOURI TURF PAINT RECONCILED 5/31/2009 YES 449.50 449.50 .DO 97586 4f 30/2009 NEXTEL COMMUNICATIONS RECONCILED 5/31/2009 YE6 2,104.00 2,10/.D0 .00 97587 4/30/2609 NITA J MARR RECONCILED 5/31/2009 YES 95.70 95.70 ,00 97588 4/30/2009 NORTH COAST ELECTRIC CO RECONCILED 5/]1/2009 YES 153.46 153.46 ,00 97589 4/30/2009 NORTHSTAR CHEMICAL INC RECONCILED S/JI/2009 YES 659.15 859.15 .00 47590 4/30/2009 NORTHWEST NATURAL OAS RECONCILED 5/31/2009 YES 4,090.37 1,090.37 .00 97591 4/30/2009 NORTHWEST PUMP EQUIPMENT RECONCILED 5/11/2009 YES 10,488.24 10,468.24 .00 97592 9/30/2009 OK PROPERTY MANAGEMENT RECONCILED 5/31/2009 YES 84.88 64.88 .00 97593 4/30/2009 OR DEPARTMENT OF REVENUE RECONCILED 5/31/2009 YES 753.65 753.65 .OD 97594 4/30/2009 OR TERRITORY FEDERAL CR U RECONCILED 5/31/2009 YES 3,744.00 3,741.00 .00 S7595 4/30/2009 OREGON AFSCME COUNCIL 75 RECONCILED 5]31/2009 YES 3,168.63 3,168.83 .00 9759fi 4]30/2009 OVS RECONCILED 5/31/2009 YES 78,60 78.60 .00 91597 4/30/2009 OWEN EOUIPMENT COMPANY RECONCILED 5/31/2009 YES 164.50 161.50 .00 97596 4/3012009 PACIFIC AIR COMFORT INC RECONCILED 5]31/2009 YES 2,126.58 2,126.58 .00 97599 4/30/2009 PARACLETE PRESS INC RECONCILED 5/31/2009 YBS 65.26 55.26 .00 97600 4/30/2009 PCNATION RECONCILED 5/31/2009 YES 1,913.00 1,913.00 .00 97501 4/30/2009 POSTNET RECONCILED 5/31/2009 YES 697.35 697.35 .00 97602 4/30/2009 RAINBOW BOOK CG RECONCILED 5/71/2069 YES 459.54 459.54 .00 97603 4/30/2009 RALPH HARR]S RECONCILED 5/31/2009 YES 125.38 125.38 .00 97606 4/30/1009 S.O.S. LOCK SERVICE RECONCILED 5/]1/2009 YES 11.40 11,40 .00 97608 4/30/2009 SAFEWAY STORE5 RECONCILED 5/31/2009 YES 120.63 120.63 .00 47609 4/30/2009 SASE COMPANY INC RECONCILED 5/31/2009 YES 64.80 64.80 .00 97610 4/30/2009 SHUTTERBUG RECONCILED SJ3I/2009 YES 3.00 3.00 .00 97611 4/30/2009 CRYSTAL AND SIERRA SPRING RECONCILED 5/]1/2009 YE5 105.65 105.65 .00 47612 4/30/2009 STAPLES BUSINESS ADVANTAG RECONCILED 5/31/2009 YES 562.96 502.96 .00 47613 4/30/2009 STATESMAN-JOURNAL NEWSPAP RECONCILED 5/)1/2009 YBS 24.83 24.83 .00 97614 4/30/2009 TIM VISTICA RECONCILED 5/31/I009 YES Z7{,;0 274.30 .00 97615 4/30/2609 U.S. BANK RECONCILED 5/32/2009 YES 3,847.63 3,847,57 .00 97616 4/30/2009 W HARVEY GROSCHE RECONCILED 5]31/2009 XES 39.00 39.00 .DO 97617 1/30/2009 WA STATE SUPPORT REGISTRY RECONCILED 5/31/2009 YES 237.10 237.10 .00 97618 4/36/2009 WAVE BROADBAND RECONCILED 5/31/2009 YES 317.23 317.23 .00 91619 9/30/2009 MENDELL B AMSTUT2 RECONCILED 5/]1/2009 YES 130.00 130.00 .OD 97520 4/30/2009 WILLAMETTE CMAP RED CROSS RECONCILED 5/31/2009 YES 200.00 200.00 .OD 97621 4/30/2069 WILLIAM A TORRES RECONCILED 5/31/2009 YES 63.80 53.80 .00 97622 4/30/2009 WILLIAM CAREER RECONCILED 5/31/2009 YES 247.48 147.48 .00 97623 4/30/2004 WOODBURN FERTILIZER RECONCILED 5131/2069 YES 2,506.96 2,506.98 .00 97624 4/3012009 WOODBURN POLICE ASSOCIATI RECONCILED 5/31/2009 YES 1,200.00 1, X 0.00 .00 97625 4/30/ZD09 MOODBURN SCHOOL DIST 103C RECONCILED 5131/2009 YES 807.03 807.03 .00 91626 4/30/2069 YES GRAPHICS RECONCILED 5/31/2609 YES 250.00 250.00 .00 97627 5/31/2009 DANIEL 0 GARCIA RECONCILED 5/31/2009 YES 107.42 107.42 .00 97628 5/31/2009 LINDA FENDER RECONCILED SJ31/2009 YES 656.50 666.50 .00 97629 5/31/2009 LINCOLN NATIONAL LIFE INS RECONCILED 5/31/2009 YES 84.48 84.48 .OD 97636 5/31/2009 EBS RECONCILED 5]3112069 YES 124.52 129.52 .00 97631 5/31/2009 MARK B COMSTOCK RECONCILED 5/31/2009 YES 455.44 465.11 .00 97632 5/31/2009 VALLEY MAILING SERVICE IN RECONCILED 5/31/2009 YE5 881.82 881.82 .00 97533 5/08/2009 ADAM STEwART RECONCILED 5/31/2009 YES 103,95 103.95 .DO 97634 5/08/2009 ALDER LOCKS RECONCILED 5/31/2004 YES 585,00 SB5.00 .00 97635 5/08/2009 ALLIED WASTE SERVICES 945 RECONCILED 5/31/2009 YES 142,35 442.35 .DO 97637 5/08]2009 ARAMARK UNIFORM SERVICE I RECONCILED 5/31/2609 YES 84.18 84.18 .00 97638 5/08/2009 AWARDS AND ATHLETICS RECONCILED 5/31/2009 YES 84.37 84.37 .00 97639 5/08/2009 BI-MART CORPORATION RECONCILED 5/31/2009 YES 18.72 18.72 .00 97640 5/08/2009 80TACH TACTICAL RECONCILED 5/31/2009 YES 314.00 3I4.00 .00 23 NOODBURN LIVE C I T Y O F W O O D B U R N PAGE B BATE bl]0/09 AP0460 T1ME 10:11:34 CHECK REGISTER 8ENG1 CHECK N sear.rsa CHECK DATE srrrr-.sessr PAYEE NAME ssssssrsss:ra.ara-aeaex -- STATUS STATUS DATE UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE 97641 SJ08/7.009 a s BRODART CO s xc-ssas•sss RECONCILED sesetessssess^^ 5/31/2009 ass•^ssr YES rssssss•ssrar.s 650.13 s.raseevserssssssssa 650.13 asass---srass.. .00 97602 5/08/2009 BWI RECONCILED 5/31/2009 YES 34.90 34.90 .OD 97643 5/OBJ2009 CANBY TELECOM RECONCILED 5/31/2009 YES 19.95 19.95 .OD 47644 5/08/2009 CDW GOVERNMENT INC RECONCILED 5/31/2009 YES 93.55 93.55 .OD 97645 5/08/2009 CHEMEKE?A COMMUNITY COLL RECONCILED 5/31/2009 YE5 1,492.00 1,992.00 .00 97696 5/08/2009 L. CRAIG HALUPOWSK] RECONCILED 5/31/2009 YES 352.00 352.00 .OD 97647 5/08J2009 CUES RECONCILED 5/]1/2009 YES 252.95 252.95 .OD 97648 5/08/2009 DAILY JOURNAL OF COMMERCE RECONCILED 5/31/2009 YES 53.68 53.68 .00 97650 5/08/2009 DEL[, MARKETING LP RECONCILED 5/31/2009 YES 1,041.20 1,011,24 .00 97651 5/08/2009 DEPT OF ENVIRONMENTAL QUA RECONCILED 5/31/2009 YES 525.00 525.00 .00 97652 5/08/2009 DOLLAR TREE 5TORE 1NC RECONCILED 5/31/2009 YES 50.00 50.00 .00 97653 5/08/?009 DON SCHUETZ RECONCILED 5/31/2069 YES 15.00 IS.OD .00 97654 5/08/2009 DONNA GRAMSE RECONCILED 5/31/2009 YES 16.00 16.00 .00 47655 5/08/2009 ELECTRONIC DATA 50LUT]ONS RECONCILED 5/31/2009 YES 10,361.00 10,361.00 .00 97655 5/08/2009 FRANCIS CHITWOOD RECONCILED 5/31/1009 YES 8.00 B.OD .00 97657 5/08/2009 GALE RECONCILED 5/31/2009 YES 184.27 184.27 .40 97658 5/08/2009 HACH CHEMICAL CO RECONCILED 5/31/2009 YES 456.22 456.22 ,00 97659 5/08/2009 INGRAM LIBRARY SERVICES RECONCILED 5/31/2009 YES 14.A4 14.84 .00 97660 5/08/2009 INGRAM LIBRARY SERVICES RECONCILED 5/31/2009 YES 558.27 558.27 .00 97661 5/08/2009 INNERNORK COUNSELING CENT RECONCILED S/JI/2009 YES 2,100.00 2,100.00 .OD 97662 5/08/2009 ISOLUTIONS CONSULTING LLC RECONCILED 5/31/2009 YE5 747.50 717.50 .00 97663 5/08/2409 JERRY JANSZEN RECONCILED 5/31/2009 YES 9.00 9.00 .00 97665 5/08/2009 JOHN MIKKOLA RECONC]LED 5/31/2009 YES 352.00 352.00 .00 97667 5/08/2409 LEAGUE OP OREGON CITIES RECONCILBD 5/31/2009 YES 1,013.00 1,017.00 .00 97668 5/08/2009 MARY TENNANT RECONCILED 5/31/2009 YES 4,406.31 4,406.]1 .00 97669 5/08/2609 MELBA HENDERSON RECONCILED 5/31/2009 YE5 10.40 20.00 .00 97670 5/08/2009 NOLAILA COMMUNICATIONS RECONCILED 5/31/2009 YES 149.70 149.70 .00 97671 5/08/2009 MONtOUE HULLING•ADAMS RECONCILED 5/31/2009 YES 12.00 32.00 .6a 97672 5/08/ X 09 NEOPOST LEASING RECONCILED 5/31/2009 YES 111.52 111.52 .00 97673 5/08/2009 NET ASSETS CORPORATION RECONCILED 5/31/2009 YES 110.00 410.00 .00 97674 5/08/2009 NICHOLAS D WILSON RECONC2LED 5/31/2009 YES 987.00 487.00 .OD 97675 5/08/2009 NORTHWfiST NATURAL GAS RECONCILED 5/31/2009 YES 2,085.60 2,085.60 .00 97676 5/08/2009 OR BUILDING OFFICIALS RECONCILED 5/31/2009 YES 725.00 725.00 .OD 97677 5/08/2009 OR DEPT OP MOTOR VEHICLE. RECONCILED 5/31/2009 YES 1.50 1.50 .00 97b78 5/08/2009 OR STATE POLICE ID SERVIC RECONCILED 5/31/2009 YES 48.00 48.00 .00 97679 5/08/2009 OREGON CITY TRAVEL ]NC RECONCILED 5/31/2009 YES 926.40 426.40 .00 97680 5/08/IC09 PENN STATE MEDIA SALES RECONCILED 5/31/2009 YES 57.40 57.40 .00 97683 5/08/2009 PETROCARD RECONCILED 5/31/2089 YES 502.37 502.37 .00 97682 5/08/2009 PLATT £1,ECTRIC CO RECONCILED 5/]1/2009 YES 102.83 102.83 .00 97683 5/08/2009 PORTLAND GENERAL ELECTRIC RECONC]LED 5/31/2009 YES 45.721.41 45,721.41 .00 97684 5/08/2069 PUBLIC WORKS SUPPLY INC RECONCILED 5/31/2004 YE5 2,121.95 2,121.45 .00 97685 5/08/2009 QWES? RECONCILED 5/31/2009 YES 196.77 196.77 .CC 97686 5/08/2009 QWEST RECONCILED 5/31/2009 YE5 1,993.35 1,493.35 .OD 97687 5/08/2009 ELEC5Y5 INTERNATIONAL COR RECONCILED 5/31/I009 YES 204.00 204.00 .00 97688 5/08/2009 RECORDED BOOKS INC RECONCILED 5/31/2009 YES 367.60 ]67.60 .CO 97669 5/08/2009 RICARDO PUENTE RECONCILED 5/31/2009 YES 352.00 352.00 .OD 97690 5/08/2009 RYAN HERCO CO RECONCILED 5/31/2009 YES 598.88 598.88 .00 97691 5/08/2009 SIEMENS WASER TECHNOLOGY RECONCILED 5/31/2009 YES 619.00 614.00 .00 97692 5/08/2009 STAPLES RUSJNESS ADVANTAG RECONCILED 5/31/2009 YES 190.33 190.33 .00 47693 5/08/2009 SUCCEED SAFETY i HEALTH S RECONCILED 5/31/2009 YES 7,380.12 7,380.12 .00 97694 5/06/2009 TRAINER'S WAREHOUSE RECONCILED 5/33/2009 YES 69.14 69,14 .00 97695 5/06/2009 UNJVAR USA INC RECONCILED 5/]1/2009 YES 5,963.78 5.963.78 .00 97696 5/08/2009 Vi CUTLER RECONCILED 5/31/2009 YES 15.00 15.00 .00 24 7400DBURN LIVE C] T Y O F W O O D B U R N PAGE 9 DATE 6/34149 AP0464 TIME 10:11:31 CHECK REGISTER BENGI CHECK N CHECK DATE PAYEE NAME STATUS STATUS DATE UPDATED ~f ~~ CHECK AMOUNT ~~f•/~~~~~~~~~~ RECONCILED AMT ff~~~~~~~f ~~~•~~~f~~ DIFFERENCE ~~~~~t~t~~l~~1• t~tl•~~~ 97647 ~\f1!•~s•i^ 5/08/2044 ~~~s1~t6!^~l~~f^i~l~~fi~tfi WEST PAYMENT CENTER il~~i~it~f^i{ RECONCILED iiiLit~~~~~~~1L 5/]1/2009 if~t YES 396.68 396.68 .00 97649 5/08/2004 WILLAMETTE VALLEY SECUR[T RECONCILED 5/31/2009 YES 59.85 59.85 .O6 97700 5/08/2009 YES GRAPHICS RECONCILED 5/31/1009 YES 3,178.00 1,178.00 .00 97701 5/08/2009 ZINA AWAO-SANAROV RECONCILED 5/31/2009 YES 11.00 11.00 .00 97702 5/31/2009 MARY TENNANT RECONCILED 5/31/2009 YES 40.00 40.00 .OD 97703 5/31/2009 SUE FOFANA-DURA RECONCILED 5/71/2009 YES 250.00 250.00 .00 97704 5/31/2009 SCOTT STINSON RECONCILED 5/31/2009 YES 400.00 400.00 .00 97705 5/31/2009 PETTY CASH RECONCILED 5/31/1009 YES 171.67 171.67 .OD 97705 5/31/2009 DANNY GARCIA RECONCILED 5/31/2009 YES 80.04 80.00 .00 97707 5/31/2004 SAFEWAY STORfiS RECONCILED 5/31/2009 YES 100.00 100.00 .00 97708 5/31/2009 RILEY POTTER RECDNC]LED 5/31/2009 YES 1,000.00 1,000.00 .40 97709 5/33/2009 VALLEY MAtLINC SERVICE IN RECONCILED 5/31/2009 YHS 818.80 B1B.80 .00 97710 5/15/2009 A.b. NELSON LEATHER CO RECONCILED 5/31/2009 YES 311,73 311.73 .00 97711 5115/2009 ADVANCED RV PAINTING z RE RECONCILED 5/31/2009 YES 622.60 622.60 .00 97712 5/15/2009 ALAN LADUCA RECONCILED 5/31/2009 YES 2.00 2.00 .00 47713 5115/2009 AL£E' A ROBBINS RECONCILED 5/31/2009 YES 65.00 65.04 .00 47114 5115/2009 ALLIED HASTE SERVICES N45 RECONCILED 5/31/2009 YES 1,712.45 1,712.45 .O4 97716 5/15/1009 ARAMAAK UNIFORM SERVICE I RECONCILED 5/31/2009 YES 97.67 97.67 .40 97718 5/15/2009 BERT ROSE RECONCILED 5/31/2009 YES 252.51 252.51 .00 97719 5/15/2009 BLUMBNTHAL UNIFORM 6 EQUI RECONCILED 5/31/2009 YES 226.40 226.40 .40 47720 5/15/2009 BOLI TECHNICAL RECONCILED 5/31/2009 YES 248.20 248.20 .00 97721 5/15/2009 CDW GOVERNMENT INC RECONCILED 5131/2009 YES 117.33 117.33 .00 97722 5/15/2009 CHARLES JOHNSON RECONCILED 5/31/2009 YES 8.00 8.00 .04 97723 5/15/2009 CHZM-H]LL INC RECONCILED 5/31/2009 YLS 81,162.15 87,162.15 .04 97724 5/15/2009 COMPLETE WIRELESS SOLUTNS RECONCILED 5/31/2009 YES 67.50 67.50 .CO 97725 5/15/2009 CORNEA BRICK, LLC RECONCILED 5/31/2009 YES 500.00 500.00 .CO 97726 5/15/2009 CRIMINAL INFORMATION SERV RECONCILED 5/31/2009 Y£S 35.00 35.00 .C•0 97717 5/15/1009 CTL CDRPORATION RECONCILED 5/31/2004 YES 297.37 297.]7 .GO 97728 5/15/2009 CUMMINS NW LLC RECONCILED 5/31/2009 YES 122.68 122.68 .00 97729 5/15/2009 DA]LY JOURNAL OF COMMERCE R8CONCILED 5/31/2004 YES 597.63 597.63 .00 977/0 5/15/2009 DANSKEY CONSTRUCTION LLC RECONCILED 5/31/2009 YES 4,079.80 /,079.80 .00 97731 5/15/2009 DEPT OF ENVIRONMENTAL QUA RECONCILED 5/31/2009 YSS IOD.00 ]00,00 .00 97732 5/15/2009 DHS HEALTH SERVICES RECONCILED 5/31/2009 YES 70.00 70.00 .00 47733 5/15/2009 DHS HEALTH SERVICES RECONCILED 5/31/2009 YES 150.00 250.00 .00 97134 5/15/2009 DON SCHUETZ RECONCILED 5/31/2004 YES 21.00 21.00 .00 977)5 5/15/2009 ENERTIA ENERGY INC RECONCILED 5/31/2009 YE5 250,000.00 250,000.00 .00 97736 5/15/2009 ERNIE GRAHAM OIL INC RECONCILED 5/31/2009 YES 554.47 554.11 .00 97737 5/15/2009 FISHER SCIENTIFIC RECONCILED 5/31/2009 YES 155.37 155.37 .00 97738 5/15/2009 FLORA STANISICH RECONCILED 5/31/2009 YES 13.00 11.00 .00 97739 5/15/2009 FRANCIS CHITWOOD RECONCILED 5/31/2009 YES 9.00 9.00 .00 97740 5/15/2009 GRAINGER INC RECONCILED 5/31/2009 YE5 337.50 337.50 .00 97741 5/15/2004 GROUP MACKENZIE ENGR INC RECONCILED 5/31/2009 YES 10,506.48 10,506.18 .00 97742 5/15/2009 INGRAM LIBRARY SERVICES RECONCILED 5/31/7009 YES 357./8 357.16 .Oa 97743 5/15/2009 JACK RAWLINGS RECONCILED 5/31/2009 YES 866.53 856.53 .~0 97745 5/15/2009 JERRY JANSZEN RECONCILEC 5/)112009 YBS 4.00 4.00 .'30 97716 5/15/2009 JESSE i LUISA RODRIOUEZ RECONCILED 5/31/2009 YES 47.17 17.17 .30 97'48 5/15/2009 LANGUAGE LINE SERVICES RECONCILED 5/31/2009 YES 156.75 156.75 .30 97749 5/15/1009 LOVE'S BAKERY RECONCILED 5/31/2009 YES 35.00 35.00 •~0 97750 5/15/7009 M 4 M AUTO WRECKING INC RECONCILED 5/31/2009 YES 345.00 345.00 •OD 97751 5/15/2009 MARION COUNTY BLDG INSPEC RECONCILED 5/]1/2009 YES 68.60 66.60 •QO 97752 5/15/2009 MARTA CARRlLLO RECONCILED 5/]1/2009 YES 164.90 164.90 .00 97753 5/15/2009 MELBA HENDERSON RECONCILED 5/31/2009 YES 10.00 10.00 .00 97754 5/15/2009 HONTQUE HULLING-ADAMS RECONCILED 5/31/2009 YES 14.00 14.06 .00 25 NOODBURN LIVE C I T Y O F W O O D B U R N PAGE 10 DATE 6/30/09 AP0460 T1ME 10:11:31 CHECK REGISTER BENGI CHECK N ^•r------ CHECK DA?E •rr-arr-•w PAYEE NAME wa-^~--r^^r-s-aw--^^r•-•s-^ STATUS ••-•-•^--^• STATUS GATE UPDATED CHECK AMOUN? RECONCILED~AMT DIFFERENCE 97755 5/15/2009 MSI GROUP INC -t RECONCILED r-•-•wrrw-•--.• 5/31/2009 ----•--- YES -••rr-.--^^-^•^ 100.00 w--•---r----w------- 100.00 --r-rr----r.--- .00 97756 S/1512009 NOACOM RBCONCILED 5/31/2009 YES 2b,371.09 26,371.09 .00 97757 5/13/2009 NORTHNEST NATURAL GAS RECONCILED 5/31/2009 YES 8,516.35 8,516.35 .00 97758 5/15/2009 ONE CALL CONCEPTS IN[ RECONCILED 5/31/2009 YBS 105.00 1D5.00 .DO 4?759 5/15/2004 4R DEPT OF ADMINISTRATIVE RECONCILED 5/31/2009 YES 1,377.96 1,]77.96 .00 97760 5/15/2009 OR DEPT OF TRANSPORTATION RECONCILED 5/31/2009 YES 11.13 17.13 .00 97762 5/1512009 OREGON CHEMICAL TOILETS RECONCILED 5/31/2009 YBS 215.00 I15.00 .00 97763 5/]5/20D9 ORIENTAL TRADING CO INC RECONCILED 5/31/20D9 YBS 96.87 96.A7 .00 97?64 5/15/2004 PACIFIC OFFICE AU70MATION RECONCILED 5/31/2009 YBS 181.10 161.10 .00 97765 5/15/2009 PATAICIA ENINC RECONCILED 5/31/2009 YES 11.00 11.00 .00 97766 5/15/2009 PATAICIA THURRELL RECONCILED 5/31/2009 YES 12.00 12.00 .0p 97767 5/15/2009 PETROCARD RBCONCILED 5/31!1009 YES 2,120.02 2,/20.D2 .00 97768 5/15/20D9 PORTLAND GENERAL ELECTRIC RECONCILBD 5/31/2009 YES 18,571.05 18,511.05 .QO 97769 S/15/2D09 POKER VAC RECONCILED 5/31/2004 YES 500.00 500.00 .00 97774 5/15/2009 QUALI?Y CONCRETE RECONCILED 5/31/2009 YE5 125.00 175.00 ,OD 97771 5/15/2009 QBES~T RECONCILED 5/31/2009 YES 546.15 516.15 .00 97772 5/15/2009 RANDALL G LANGBEHN INC RECONCILED 5/31/20D9 YES 235.00 235.00 .00 97773 5/15/2009 RENAISSANCE CUSTOM HOMES RECONCILED 5/31/2009 YES 74.04 11.01 .00 97774 5/15/2009 RICHARD i LESLIE KARNICK RECONCILED 5/3i/7009 YES 1,000.00 1,000.00 .00 97775 3/15/2004 ROSS YOUNG RECONCILED 5/32/2009 YES 69.00 69.04 .00 97777 5/15/2009 RYAN NERCO CO RECONCILED 5/31/2009 YSS 227.75 227.75 .00 977?8 5/15/2009 S.O.S. LOCK SERVICE RECONCILED 5/31/2009 YES 7.00 7.00 .00 97779 5/15/2009 SCHOLASTIC LIBRARY PUHLIS RECONCILED 5/31/20D9 YES 1,106.50 1,106.54 .00 97781 5/15/2009 SHONCASSS RECONCILED 5/31/2009 YES 242.35 212.35 .00 97782 5/15/2009 CRYSTAL AND S]ERRA SPRING RECONCILED 5/31/2009 YES 247.05 217.05 .00 97783 5/15/2009 SILKS COMMUNICATIONS INC RECONCILED 5/31/2009 YBS 150,11 150.41 .00 97781 5/15/2009 SILVERFLEET SYSTEMS RECONCILED 5/31/2009 YES i,IB2.36 1,482.36 .00 97765 5/15/2009 SPRINT RECONCILED 5/31/2009 YE5 19.99 19.99 .00 97786 5/15/2004 STAPLE5 BOSINESS ADVANTAG RECONCILED 5/31/2009 YES 329.16 329.16 .00 97781 5/15/2009 TESTAMERICA LA80RATORIES RECONC]LED 5/31/2409 YBS 120.51 120.51 .00 97788 5/15/2009 TRUGRESN LANDCARE RECONCILED 5/31/2009 YES 6,710.00 6,74D.00 .00 97789 5/15/2009 US POSTAL SERVICE RECONCILED 5/31/2009 YES 1,600.00 1,600.00 .00 97790 5/15/2009 USA BLUEBOOK RECONCILED 5/31/2009 YES ST9.48 579.18 .00 97791 5/15/2009 USA MOBILITY NIRELESS INC RECONCILED 5/31/20D4 YES 135.03 SJ5.0] .00 97792 5/15/2009 USA SECURITY RBCONCILED 5/31/2004 YES ?4.85 71.85 .00 97793 5/15/2009 MATERSHED INC RECONCILED 5/3]/2009 YES 470.25 47D.25 .00 97794 5/15/2004 N8N COMMUNITY ACCESS TV I RECONCILED 5/31/2009 YES 4,270.61 1,270.64 .DO 97795 5/15/2009 NERCO DISTRIBUTION INC RECONCILED 5/31/2009 YES 438.51 436.51 .00 97746 5/15/2009 NILCO FARMERS RECONCILED 5/31/2009 YES 271.81 271.81 .OD 97747 5/15/20D9 NILLAMETTE VALLEY SECURI? RECONCILED 5/31/2009 Y£S 132.50 132.50 .QO 97799 5/15/2009 911 SUPPLY RECONCILED 5/31/2009 YES 1,199.70 1,199.70 .00 97800 5/31/2009 GENE HAGEN RECONCILED 5/31/2009 YES 500.D0 500,00 .OD 97801 5/31/2009 DUANE BARRJCK RECONCILED 5J31/20D9 YES 500.D0 SD0.00 .00 97802 5/31/2009 MAATA CARRILLO RECONCILED 5/31/2009 YES 82.45 82.45 .00 97803 5/31/2009 ENERTIA ENERGY ]NC RECONCILED 5/31/2009 YE5 124,996.34 121,946.34 .00 97804 5/31/2009 VALLEY PACIFIC CONSTRUCT RECONCILED 5/31/2009 YES 141,658.19 147,868.19 .00 97807 5/31/2009 DANNY GARCIA RECONC]LED 5J31/20D9 YES 386.91 386.91 .DO BANK AP TOTAL: 523 CHECKS ... .............. ................. .. ......... ..... 1,716,252.11 1,7]6,252,11 .00 RECONCILED 523 CHECKS 1,716,25 2.11 NOT RECONCILED CHECKS .00 vOJDED CBeCxs .00 26 ~'~.L~r"~..al, r~ ~~~DBUR,~ tucorpcrA~crl ~lJS~r July ~ 3, 2009 T0: Honorable Mayor and City Council through City Administrator FROM: Jim Row, Community Services Director SUBJECT: Adoption of Parks and Recreation Master Plan Update RECOMMENDATION: Adopt the ordinance making text amendments to the Woodburn Comprehensive Plan and adopting the Parks and Recreation Master Plan as a sub-exhibit to the Woodburn Comprehensive Plan. BACKGROUND: On November 10, 2008, the City Council initiated consideration of a legislative land use decision to adopt the Woodburn Parks and Recreation Master Plan Update. The Woodburn Planning Commission conducted a public hearing on February 26, 2009 and considered the textual amendments to the Comprehensive Plan and the Parks and Recreation Master Plan Update. Following the hearing, the Planning Commission recommended adopting the updates, with the condition that the 2013-201 b time period recommendation to add one park to the southwest area east of I-5 be re-prioritized to the 2009-2013 time period. The City Council opened a public hearing to consider the updates on March 23, 2009, in which a significant amount of public testimony was provided. To provide sufficient time for staff to respond to and address the concerns that were raised in written and oral testimony, the City Council continued the public hearing to June 22, 2009. At the conclusion of the hearing, the City Council directed staff to prepare an ordinance adopting the Parks and Recreation Master Plan Update and making textual amendments to the Comprehensive Plan. Agenda Item Review; City Administrator City Attorney Financ 2l Honorable Mayor and City Counci! July 13, 2009 Page 2 DISCUSSION: The text amendments to the Woodburn Comprehensive Plan are included as "Attachment A" to the ordinance. The legislative land use decision is explained by the legislative findings contained in the Staff Report, which is included as "Attachment C". A full copy of the Parks and Recreation Master Plan Update, including the full appendix is included as "Attachment B" with the City Recorder's original copy of the ordinance. Due to the document's size, Council members and the public are directed to the City's website to view the Plan. It can be located at http://www.ci.woodburn.or.us/recreation/parksplan.aspx. FINANCIAL IMPACT: There is no financial impact identified with the recommended action. 28 COUNCIL BILL N0. 27bb ORDINANCE N0. AN ORDINANCE MAKING TEXT AMENDMENTS TO THE WOODBURN COMPREHENSIVE PLAN AND ADOPTING THE PARKS AND RECREATION MASTER PLAN AS A SUB- EXHIBIT TO THE WOODBURN COMPREHENSIVE PLAN. 'WHEREAS, by Resolution 1941 on November 10, 2008, the Woodburn City Council initiated consideration of a legislative land use decision to adopt the Woodburn Parks and Recreation Master Plan Update (Comprehensive Plan Amendment 2008-0 l ); and WHEREAS, the Woodburn Planning Commission conducted a public hearing on February 26, 2009, and recommended that City Council adopt the draft revisions to the Comprehensive Plan with a condition that the 2013-2016 priority recommendation to add one park to the Southwest area East of I-5 be reprioritized to the 2009-2012 priority recommendation; and WHEREAS, the City Council held a public hearing on March 23, 2009, and considered written and oral testimony on the legislative amendments; and WHEREAS, the City Council continued the public hearing until June 22, 2009, and directed that this Ordinance be drafted; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. The text amendments to the Woodburn Comprehensive Plan, which are affixed hereto and incorporated herein as Attachment "A" are adopted. Section Z. The Parks and Recreation Master Plan, which is affixed hereto and is incorporated herein as Attachment "B", isadopted as asub-exhibit to the Woodburn Comprehensive Plan. Section 3. This legislative land use decision is explained and justified by the legislative findings contained in the Staff Report, which is affixed and incorporat as Att ~ hment "C." A roved as to Form. r~ Pp City Attorney Date Page 1-COUNCIL BILL N0. 2766 ORDINANCE N0. 29 APPROVED Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon KATHRYN FIGLEY, MAYOR Page 2 -COUNCIL BILL NO. 2766 ORDINANCE N0. 30 S~1Ee~~eag~- -Deleted Text Section Bold Underline -Proposed Text Change 1. Parks and Recreation open Space /Parks Goals and Policies Goals L-1. The Woodburn Parks and Recreation Comprehensive Plan shall establish a framework for land acquisition and future park improvements within the community. It is the goal of the City to provide adequate parks, recreation facilities, and open space to maintain Woodburn's livability and managed growth, and to provide social, economic and environmental benefits to individuals, families and the community. L-2. Downtown Woodburn should remain a centerpiece of activity, culture, and commerce within the City. Library Park, the Downtown Plaza, Woodburn Aquatic Center, Settlemier Park, the Woodburn World's Berry Center Museum, and Locomotive Park should be used as catalysts for downtown revitalization. Policies ATTA~NM~lVT ~ Page ~ of L-1.1 The City will ensure that sufficient land is made available €ar-porks-a~ to meet current and future narks and open spaces ' -------~----0• ••+»•• ••••w, •.vaba-VVaaavvvtuvaaVVa 1 M~-i1J, VVilliti , 7 ! ! 7 ' ' .needs by acquiring and developing new parks in the area west of Interstate 5; the southwest area of the city, eas# of Interstate 5; and the southeast area of the City, west of Highwa~y_ 99E. L-1.2 . . . .Where feasible, the City will acquire and develop neighborhood parks, trails, and o ens aces throw h the develo ment review rocess. L-1.3 ' ' ! .The City will ensure that parks system development charges are adequate to meet the arks, trails, and open space needs created by development. Staff Report - Comprehensive Plan Amendment - 2/2b/2009 Page l of 3 31 S~l~e~• -Deleted Text Section Bold Underline -Proposed Text Change F~ay~; ~ Gt -_~.___. L-1.4 .. ~~~ To ensure walkability, the City will strive to provide parks, trails, and indoor facilities within one-third mite of V4joodburn residents. L-1.5 The City will ensure the most efficient and effective means of providing sufficient land for neighborhood parks by pursuing partnerships with schools .~._.~ and other agencies to establish ioint parkland acgui,=,on, development, aad operational ventures. 1~ LL„;16 It is the policy of the City to ~~age implement the Mill Creek Greenway Mast-,- Plan, and to mane a the Mill Creek, Goose Creek and Senecal Creek corridors as public greenways and pathways; multiple functions will include open space and habitat preservation, flood control, cycling and walking onall-weather pathways, nature recreation and education, and limited playground activities where there is a deficiency of neighborhood parks. The City will establish and enforce a h,_lthy str_ policy to ensure that Woodburn's waterways are preserved and well- maintained. L-I~ LL 17 To provide for a continuous public greenway and pathway system, it is the policy of the City to acquire privately-owned segments along Mill Creek, Goose Creek, and Senecal Creek and other stream corridors including the west tributary from Settlemier Park to Parr Road. It is the policy of the City to seek dedication of floodplains and creek corridors for natural areas, neighborhood recreation areas, open space and transportation. L, 8 To ensure adequate maintenance of the City's parks, r°°-°~'~~„,off open spaces, and recreation facilities, the City will prepare comprehensive management plans! including maintenance level of service ~r~aageme~ standards for each €ae ss te. ~-~8 L-19 a~ar~ .The City will ensure that, adequate funds are budgeted annually to meet established level of service standards for parks, open spaces, and recreation facilities. L-l.lo-The City will support the development of an "Adopt a Park" program to encourage community-involvement in the stewardship of parks and trails. l~ L-111 Because recreation participation preferences and interests vary among employment, ethnic, social, and cultural groups, it is the policy of the Staff Report - Comprehensive Plan Amendment - 2!26/2009 Page 2 of 3 32 ' -Deleted Text Section Bold Underline -Proposed Text Change .. „tk:~~lirl~.~'~ i w City l0 ~ n~ ` n nr-nn~nf nnnn~4~t»4~~ ~r~ c+a~nt~~+rt 4~n t~rr~an n s.onMnn++n„ } UtJV Va•aa vvava • a , ~ ~ ~ - ~-u~ r•'•'i •'~• ' ,ensure that parks, open spaces, facilities, and programs are developed to meet the d, iverse needs and interests of Woodburn's population. Staff Report Comprehensive Plan Amendment - 2/26/2009 Page 3 of 3 33 ATTACHMENT ~_ Page ~ of _~_ Due to its size, Attachment "B" (the Parks and Recreation Master Plan) is included with the original ordinance but is not part of the City Council packet. It is available at http://www.ci. Woodburn.onus/recreation/parksplan.aspx 34 ,. ~~~BUR ^ ~KCrrP,,~tcx 16~~ ~ ~ fi~~,i~~Ji~~1T ~~~a ,.~,~., of ~ .... Community Development Department Planning Division 270 Montgomery Street, Woodburn, Oregon 97071 ^ {543) 982-524b • (543) 982-5244 COMPREHENSIVE PLAN AMENDMENT STAFF REPORT City Council Public Hearing A lication T e T e V- Le illative Amendment A lication Number CPA 2008-01 Project Description Comprehensive plan text amendment to revise the "Parks and Recreation-Open Space/Parks Goals and Policies" section and to adopt the updated City of Woodburn Parks and Recreation Master Plan as a sub-exhibit to the Com rehensive Plan A licant/Re resentative Ci of Woodburn/Jim Row Planner Assi ed Natalie Labossiere A lication Received December 29, 2008 A lication Com late Febru 10, 2009 Date of Staff Re ort March 6, 2009 Date of Hearin March 23, 2009 110-Da Deadline Le illative Amendments not sub'ect to 120-da time limit BACKGROUND ~ PROPOSAL -The City Council adopted Resolution No.1914 on November 10, 2008 initiating consideration of a legislative land use decision to adopt the Woodburn Parks and Recreation Master Plan update. This plan is an update to the 1999 Parks and Recreation Comprehensive plan that was prepared by Don Garner & Associates, and is intended to help meet the City of Woodburn's needs of current and future residents by positioning Woodburn to build on the community's unique parks and recreation assets and identify new opportunities. The proposed Parks and Recreation Master Plan was prepared by the consulting team ofMackenzie/GreenPlay, LLC with the assistance of the Recreation and Park Board and City staff. In addition to the recommendations included within the plan, staff is also recommending amendments to revise the Open Space/Parks Goals and Policies in the Comprehensive Plan and to adopt the updated City of Woodburn Parks and Recreation Master Plan as asub-exhibit to the Comprehensive Plan. The Woodburn Parks and Recreation Master Plan will help the City determine the phasing, timing and funding for implementing these and other projects and services over the next several years. The plan contains the following sections: • Executive Summary • The Planning Context • Analysis of Programs and Spaces • Funding ~ Great Things to Come • Recommendations and Action Plans The Planning Commission conducted a public hearing on February 2b, 2009 and recommended that City Council adopt the draft revisions to the Comprehensive Plan and the updated parks and Recreation Master Plan as a sub•exhibit to the Comprehensive Plan with a condition that the 2013-201 b priority recommendation to add one park to the southwest area East of I-5 be reprioritized to the 2009.2012 priority recommendation. 35 ~ ..._ ~f . ~.. RECOMMENDATION -Conduct public hearing to receive public testimony and consider Planning Commission and Staff recommendation for adoption of amendments to the City of Woodburn Comprehensive Plan and adoption of the Parks and Recreation Master Plan as asub-exhibit. Oregon Revised Statutes 197 require amendments to the Comprehensive Plan to conform with the Comprehensive Plan, the applicable regulations in the Woodburn Development Ordinance, and the Statewide Goals and Guidelines. The following provides the required analysis. RELEVANT APPROVAL CRITERIA: Woodburn Development Ordinance § [WDO 4.101.06.E] [WDO 4.101.09.A.3J City of Woodburn Camprehens~ve Plan §Review, Revision, and Update pg 11 and Policy B-1. ANALYSIS AND FINDINGS OF FACT: 2. Tempe V Procedural Requirements jWDO 4.101.06.E1 Fines The Woodburn City Council passed Resolution Number 1914 on November 10, 200$ that initiated consideration of a legislative land use decision to adopt the Woodburn Parks and Recreation Master Plan Update by the Planning Commission with a recommendation to the City Council for adoption. The Planning Commission held a public hearing on February 26, 2009 and considered evidence and testimony regarding the comprehensive text amendment and adoption of the City of Woodburn Parks & Recreation Master Plan as asub-exhibit. The City Council is scheduled to hold a final public hearing on March 23, 2009 to consider the recommendation of the Planning Commission and testimony regarding the identified text amendments. This legislative action was initiated through the procedures outlined in the Woodburn Development Ordinance for this type of action. Type V Notification Requirements j~WDO 4.101.09.A.3] Findin s: Notification of the legislative amendment was provided to the Oregon Department of Land Conservation and Development (DECD) on December 30, 2008, consistent with the requirements for a Post Acknowledgement Plan Amendment notification contained in Oregon Revised Statutes 197.610 and Oregon Administrative Rule 660, Division 18. A certificate of mailing of the required notice to the DECD is provided in the record. The Planning Commission conducted a work session regarding the proposed Comprehensive Plan Text Amendment during the Planning Commission's regular meeting of February 12, 2009 Notification of the legislative amendment was published in the Woodburn Independent Newspaper on January 31, 2009. All notification contained information regarding the time, date, and location of the pubic hearings, the file number, the staff contact for questions or submission of testimony. All notification also included a summary of the proposed text amendments. All notification documents provided information regarding the public hearing procedures and how to review or obtain copies of the documents to be considered. Notification requirements consistent with the provisions of the Woodburn Development Ordinance and statutory requirements were met for this legislative amendment to the Woodburn Development Ordinance. 3. Comprehensive Plan Policy Consistency -Review, Revision and Update A. CompEiance with the goals and policies of the Comprehensive Plan; Findings: The Woodburn Parks and Recreation Master Plan is in compliance with Comprehensive Plan goals and policies related to Goal L-1, which states that the Parks and Recreation Master Plan shall establish a framework for land acquisition and future park improvements within the community 36 B. Compliance with the various elements of the Comprehensive Plaa; Findin s: The Woodburn Parks and Recreation Master Plan is also in compliance with various elements of the Comprehensive Plan relating to enhancing the quality of life that are discussed under growth management goals and policies, natural and cultural resources goals and policies, and open space/parks goals and policies. C. Compliance with Statewide Goals and guidelines; Findings: There are 19 state land use goals that have been adopted by the state legislature. Goals 15 -19 are not applicable to Woodburn as they related to Willamette River Greenway (Goal 15}, Estuarine Resources (16), Coastal Shorelands (17), Beaches and Dunes (1$}, and Ocean Resources (19). Goal 1-Citizen Involvement: The project was guided by a project team, made up of the Recreation and Park Board and city staff. Focus groups were conducted December 11 `" and 12~', 2007. There were a total of 4 focus groups, and almost 50 participants including: community stakeholders, department staff, Park Board members, and school district representatives. In addition, a public forum was held on December 12, 2007. Its adoption will occur after public hearings before both the Woodburn Planning Commission and City Council. These amendments are consistent with this goal. Goal 2 -Land Use Plate: During the year-long effort of updating the Plan, the project team conducted a needs assessment, examined existing facilities, programs, and services, conducted a comprehensive community input process, and determined the current and recommended levels of service for the community. Throughout the process citizen needs were incorporated into the Plan. These amendments are consistent with this goal. Goa13 -_Agricultural Land and Goal 4 -Forest Land: These goals are indirectly applicable to the proposed Comprehensive Plan amendments and to adopt the Parks and Recreation Master Plan as by providing usable open space for the community, agricultural and forest lands can be preserved. These amendments are consistent with this goal. Goa15 -Open Space, Natural and Cultural Resources: The Parks and Recreation Master Plan encourages the preservation of natural resources and the enhancement of public open space. The proposed Comprehensive Plan text amendments encourage the City to provide sufficient land for neighborhood parks by pursuing partnerships with schools and other agencies. It also states that the City will implement the Mill Creek Greenway Master Plan. These amendments are consistent with this goal. Goal 6 -Air, Water, and Land Resources Qualit,~ This goal is not directly applicable to the Comprehensive Plan text amendments, but it does encourage the City to acquire privately-owned segments along Mill Creek, Goose Creek, and Senecal Creek and other stream corridors. These amendments are consistent with this goal. Goal 7 -Natural Hazards: It is the policy of the Comprehensive Plan to implement and manage the Mill Creek, Goose Creek and Senecal Creek corridors as public greenways and pathways to ensure flood control and that Woodburn's waterways are preserved and well-maintained. These amendments are consistent with this goal. 37 .. .._ _ Goal 8 -Recreational Needs; The update of a Parks and Recreation Master Plan represents a significant effort to enhance recreational services and amenities available to the residents of Woodburn. Through the intensive solicitation of public information, recreational needs were identified and strategies formed to achieve the community's vision in regards to recreational needs. These amendments are consistent with this goal. Goa19 -Economy: The proposed request to adopt the Woodburn Parks and Recreation Master Plan and amendments to the Comprehensive Plan will help to invigorate the Woodburn economy by ensuring that the current and future needs of the community which in turn adds to the regional draw to Woodburn. Goal l o - Housing: The proposed request to adopt the Woodburn Parks and Recreation Master Plan and amendments to the Comprehensive Plan establishes the framework necessary for supporting the parks, facilities, and recreational services needs of both, existing housing residents, and the residents of potential future housing developments in the community. Providing improved park facilities and services enhances the residential community and is consisted with this goal. Goal 11-Public Facilities and Services: The proposed Woodburn Parks and Recreation Master Plan identifies needed public improvements and acquisitions to enhance and expand the public parks system. These amendments are consistent with this goal. Goal 12 -Transportation: The proposed amendments to the Comprehensive Plan encouraging walkability by providing parks, trails, and indoor facilities within one- thirdmile of Woodburn residents, promotes multi modal transportation and is consistent with this goal. Goal 13 - Ener~y: This goal is not directly applicable to the Woodburn Parks and Recreation Master Plan. However, as noted above the creation of multi use paths may reduce the community's consumption of energy, by reducing local automobile travel. As such, the proposal complies with this goal. Goal 14 -Urbanization: The Woodburn Parks and Recreation Master plan intends to support urbanization with recreational opportunities which will ensure development in an orderly manner. These amendments are consistent with this goal. D. That there is a public need for the change; Findin s: There is a significant public need for the update to the Parks and Recreation Comprehensive plan. The process of updating the plan involved significant public outreach to ensure that Woodburn residents' parks and recreation program, facilities, and parkland needs were addressed. This information, coupled with an inventory and condition assessment of current parks and facilities, constituted the basis for the Plan's recommendations for improvements to the pazk system's infrastructure. 4 38 E. That this land best suites that public need; and ~~ ~~ ~"'~ -~~~-~-~~~~ Fines No specific parcel of land is identified in the Parks and Recreation Master Plan. However, three sections of the City are identified as areas where the City should acquire property and develop parks, in order to meet the parkland needs of the expanding City. 4. Comprehensive Plan Policy Consistency -Citizen Involvement Policy B 11 Findings: Focus groups were conducted December 11 `s and 12~', 2007. There were a total of 4 focus groups, and almost 50 participants including: community stakeholders, department staff, Park Board members, and school district representatives. In addition, a public forum was held on December 12, 2007. The State of Oregon Department of Land Conservation and Development was provided notification 45 days prior to the Planning Commission public hearing of the proposed text amendments. The DLCD provides other potentially interested parties the opportunity to review text amendments from local governments throughout the state, Notification of the proposed text amendments was published in the Woodburn Independent newspaper 25 days prior to the Planning Commission public hearing. The Planning Commission conducted a work session on the update to the Woodburn Parks and Recreation plan at the public meeting of February 12, 2009 that was a regularly scheduled meeting of the Planning Commission. The Planning Commission held a public hearing on February 26, 2009 and considered evidence and testimony regarding the comprehensive text amendment and adoption of the City of Woodburn Parks & Recreation Master Plan as asub-exhibit. 5. Comprehensive Plan Polic,~Consistency -- Coordination~Polic B-211 Findings: Notification and a copy of the text amendments were provided to the DLCD, consistent with this policy as documented in the record. 39 ` " Ji ~~, r _' ,, '.,x. ~oonBV~R;~ ln<<~~;~rr,i~r:r i,Sa July 13, 2009 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Community Development Director SUBJECT: Woodburn Business Loan Assistance Program COUNCIL GOAI: Promote Economic Development -complete the economic development plan in partnership with the Chamber of Commerce; revisit the City's economic strategy regarding business attraction, retention, and sustainability. RECOMMENDATIONS: 1. Pass Council Bill 2774 (a Resolution authorizing the City Administrator to sign an agreement with the Mid-Willamette Valley Council of Governments (COG) to provide business loan assistance services. Clarifications to this agreement were made after the last City Council meeting. 2. Pass the second attached Council Bill 2792, a Resolution establishing the Woodburn Business Loan Assistance Program. While Council Bill 2774 authorizes the necessary agreement with COG, the additional Resolution (drafted after the City Council Subcommittee met with COG) sets out the program. BACKGROUND, Council originally discussed creating a business loan assistance program at its May 11, 2009 meeting. At the June 8, 2009 meeting, the Mayor appointed a Council subcommittee to meet with COG. On June 18, 2409, City Councilors Cox and Pugh met with staff from the COC and the City to resolve outstanding questions on the program and to finalize program criteria. Council Bill 2774, which was previously before the Council, enters into the necessary agreement with COG. The second resolution proposed for consideration and passage establishes the Woodburn Business Loan Assistance Program. DISCUSSION: Through loan payoffs of a prior housing rehabilitation program, the City currently has a housing rehabilitation fund of approximately $b74 ;585. This incorn~ is Agenda Item Review: City Administrator City Attorney ~~-~ Financ 40 Honorable Mayor and City Council July 13, 2009 Page 2 divided into two categories, restricted (program incomes and unrestricted income, based on contract requirements when the grants were originally awarded. Restricted income ($453,305) is income received that the City is required to use to continue a rehabilitation program. City Council approved an intergovernmental agreement between the City and the COG for housing rehabilitation services. The recommended Business loan Assistance Program guidelines are attached. There is approximately $221,280 of unrestricted income that could be used for any purpose; however, it is proposed to use the funds for a Woodburn business loan assistance program. The program will provide loans to assist start-up businesses, as well as for improving and expanding existing businesses within the city limits. The City and the COG will also assist business owners in accessing other loan funds to improve the business climate within the community. FINANCIAL IMPACT: The cost of paying for the COG business loan packaging and closing services is 1,5~ of the loan amount for any complete loan package prepared by COG staff, and submitted to the City for final disposition. Other technical assistance, outside of loan packaging, will be paid at an hourly rate. This cost is in addition to the City's yearly dues to the COG of $10,302. H:\JaniceCl\O1 -Attorney\Counci!\2009\7-13 Business Improvement loan Program ~Hendryx).dac 41 COUNClL Blll N0. 2774 RESOLUTION N0. A RESOLUTION ENTERING INTO AN AGREEMENT FOR BUSINESS LOAN ASSISTANCE SERVICES WITH THE MlD-WIIIAMETTE VALLEY COUNCIL OF GOVERNMENTS AND AUTHORIZING THE CITY ADMINISTRATOR TO SIGN SAID AGREEMENT. WHEREAS, the City currently has a rehabilitation fund with unrestricted income from principal and loans from a previous housing loans; and WHEREAS, the City intends to establish a business assistance and loan program to provide services to assist start-up businesses as well as for improving and expanding existing businesses within the city limits; and WHEREAS, the City wishes to contract with the Mid-Willamette Valley Council of Governments for business loan assistance services that will assist the City in the operation and management of a program of awarding and managing loans to eligible business owners for the purpose of providing financial assistance to new and existing businesses, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enters into an Agreement with the Mid-Willamette Council of Governments to provide services for a business assistance loan program, which is affixed hereto as Attachment "A"and incorporated herein. Section 2. That the City Administrator be authorized to sign said agreement on behalf of the City. Approved as to form, • City Attorney Date Approved: Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant City Recorder City of Woodburn, Oregon Page 1 - COUNCIL SILL N0. 2774 RESOLUTION N0. 42 ATTACHMENT A AGREEMENT FOR BUSINESS LOAN ASSISTANCE SERVICES THIS AGREEMENT, made and entered into, by and between the Mid-Willamette Valley Council of Governments, a voluntary intergovernmental association created by Charter and Agreement pursuant to ORS Chapter 190 (hereinafter "COG"} and the City of Woodburn, an Oregon municipality (hereinafter "City"). WITNESSETH; WHEREAS, City wants to establish an Business Loan Assistance Program and has a need for COG's services to administer said program; and WHEREAS, COG is able to provide such services to City; NOW, THEREFORE, in consideration of the terms, conditions, compensation and performances contained herein, the parties hereto do mutually agree as follows: 1. Effective Date and Duration: This Agreement shall become effective on July 1, 2009. Unless terminated or extended, this Agreement shall expire when the City accepts COG's completed performance or on June 30, 2010, whichever date occurs first. 2. Termination: This Agreement may be terminated at any time by mutual, written consent of the parties or for convenience by either party upon written notice to the other party of 30 calendar days. 3. Scope of Work: COG shall provide the following services for City's Business Loan Assistance program: A. Loan Packaging. This category of work includes meeting with potential borrowers, reviewing their loan application materials and credit history, determining eligibility and preparing a staff memo to City for final credit decision. B. Loan Closing. If the loan is approved by City, COG will prepare loan documents for final execution. C. Miscellaneous technical assistance that may include program policy development, loan collection or servicing assistance and training of City staff as requested. Page 1 of 4 -Agreement for Business Loan Assistance Program Council ofGovernments -City of Woodburn 43 4. Standard of Care: In the performance of its services, COG shall use that degree of care and skill ordinarily exercised under similar circumstances by entities performing similar services in the State of Oregon. 5. Papa=nt; A. COG will be compensated on a transaction fee basis at the rate of 1.5% of the loan amount for any complete loan package prepared by COG staff and submitted to City for final disposition. The fee shall be due at the time the loan is closed. The minimum fee for such loans shall be $300. Any third party fees that may be required as a part of a transaction such as for recording fees, property appraisal or title insurance are not part of the compensation to COG and shall be paid out of Unrestricted Housing Rehabilitation funds. B. For any miscellaneous technical assistance that is not a part of loan packaging or loan closing COG shall be compensated at the rate of $75 per hour. C. COG shall provide monthly billing statements to City that clearly identify activities and hours charged. b. Independent Contractor. COG states and affirms that it is acting as an independent contractor, holding itself out to the general public as an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement, City is interested only in the results to be achieved; all conduct and control of the work will lie predominantly with COG. COG is not to be considered an agent or employee of City for any purpose, and the employees of COG are not employees of City nor entitled to any of the benef is that City provides its employees. 7. Indemnification. City agrees to indemnify and save harmless COG, its officers, employees and agents from any and all claims, demands, suits and legal actions including appeals arising out of or in connection with City's performance of work or work product under this Agreement; provided, however, that City shall have no obligation with respect to any such claims, demand, suit or legal action which arises out of or in connection with decisions or directions made by COG concerning structure, standards or operational requirements of the program, or in connection with work product which has been modified without City's express authorization, or which has been used contrary to City's express instructions or for other than its intended purpose, if such modification or misuse is a substantial factor in causing the asserted loss or injury. Page 2 of 4 -Agreement for Business Loan Assistance Program Council of Governments -City of Woodburn 44 8. Nondiscrimination. COG shall comply with all applicable federal, state, and local laws, rules and regulations on nondiscrimination in employment because of race, color, ancestry, national origin, religion, sex, marital status, age, medical condition, or disability. 9. Governing Law. _~~,~ This Agreement shall be governed by and construed in accordance with the law of the State of Oregon. 10. S_ rabili . If any provision of this Agreement shall be held invalid ar unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. 11. Assignment. Neither party shall assign the Agreement without written consent of the other. 12. Entire Agreement. This Agreement constitutes the entire Agreement between the parties and supersedes all prior agreements, written and oral, between the parties. No modification of this Agreement shall be binding unless in writing and signed by both parties. 13. Notification. All correspondence and notices related to this Agreement shall be directed as follows: If directed to the City: City of Woodburn 270 Montgomery Street Woodburn, Oregon 97071 Attn: Jim Hendryx, Community Development Director If directed to the COG: Mid-Willamette Valley Council of Governments 105 High Street SE Salem, Oregon 97301-36b7 Attn: Nancy J. Boyer, Executive Director Page 3 of 4 -Agreement for Business Loan Assistance Program Council ofGovernments -City of Woodburn 45 IN WITNESS WHEREOF, COG and City have, by approval of their respective governing bodies, caused this Agreement to be executed. MID-WILLAMETTE VALLEY COUNCIL OF GOVERNMENTS Nancy J. Boyer, Executive Director Date CITY OF WOODBURN Scott C. Derickson, City Administrator Date Page 4 of 4 -Agreement for Business Loan Assistance Program Council ofGovernments - City of Woodburn 46 COUNCIL Blll N0.2792 RESOLUTION N0. A RESOLUTION ESTABLISHING A BUSINESS ASSISTANCE LOAN PROGRAM; ADOPTING BUSINESS ASSISTANCE LOAN GUIDELINES; AND SETTING OUT PROCEDURES FOR THE CONSIDERATION OF LOAN APPLICATIONS WHEREAS, the City Council has established a Council Goal to promote economic development; and WHEREAS, in the late 1980's, Woodburn had an active Housing Rehabilitation Program offering low or no interest loans and grants to residents of the City with incomes below median income; and " WHEREAS, funding for the Housing Program came from the Community Development Block Grant (CDBG) program that ended in 1999 when all monies were loaned out; and WHEREAS, through loan payoffs, the City currently has a Housing Rehabilitation Fund of approximately $674,585. This income is divided into two categories, restricted (program income] and unrestricted income, based on contract requirements when the grants were originally awarded; and WHEREAS, restricted income y'$453,305) is income received from grant years 1993 or later. This income is restricted in that the City is required to use this income to continue a rehabilitation program; and WHEREAS, unrestricted income is income from principal and interest on loans made using CDBG funds prior to the grant year 1993. There is approximately $221,280 of unrestricted income that could be used for any purpose; and WHEREAS, the City Council desires to establish a business assistance program to use the funds for local businesses wishing to improve, retain and/or create jobs, and businesses needing to improve their appearance and address code violations; and WHEREAS, the business must be located in Woodburn and the project being financed must be located in Woodburn, and subject to loan criteria established by the City Council; and WHEREAS, a borrower may be either an established business or a start-up venture opening within Woodburn; NOW, THEREFORE, Page 1 - Council Bill No. 2792 Resolution No. 47 THE CITY OF WOODBURN RESOLVES AS FOIIOWS: Section 1. The Mid-Willamette Valley Council of Governments {COG) will serve as loan officers and evaluate applications for loans. Upon the completion of an application, COG staff will prepare a loan credit memo to the Woodburn City Administrator that summarizes the findings and recommendations for action. Section 2. Upon review of a loan application, COG staff memo and recommendations, the City Administrator shall provide writ#en notice of his/her decision on the application to COG who, if approved, will then prepare closing documents and execute the closing of the loan. Section 3. All loan applications are subject to the City of Woodburn Business Loan Program Guidelines, which are attached hereto as Exhibit "A"and are incorporated herein. Section 4. The COG shall maintain a segregated account for Woodburn loan funds as they are repaid, and provide a full financial status report to the City Administrator whenever requested, but at least once annually. Section 5. Borrowers will be assessed a loan fee of 1.5% of the loan amount upon closing of a loan. Borrowers will also be assessed an advance fee of $150 after an initial consultation with a loan officer, but before a complete loan application is evaluated. The advance fee is non-refundable, but it will be credited towards the 1.5% loan closing fee if the loan is approved. The advance fee and closing fee are intended to compensate the CGG for loan application review and research costs, and for such third party expenses as credit reports and lien searches. In the event that an appraisal or title insurance is required for a loan, those costs shall be borne by the borrower. Section 6. The COG shall receive and account for all loan repayments and provide such servicing assistance as monitoring loan conditions or requirements, assisting borrowers with changes to loan agreements or loan collateral, and monitoring timely repayment. Any legal actions that may be required to collect a loan will be referred to the City Attorney. Section 7. The COG shall be entitled to assess an annual servicing fee of 1% of the total outstanding balance of the loan fund after each twelve month period, up to a maximum of $1,200 per year. Section 8. The COG lending staff will also refer applicants to other small business resources such as those offered by Chemeketa Community College, Page 1 -Council Bill No. 2792 Resolution No, q,g the Oregon Economic and Community Development Department, and other federal and state lending programs. Approved as to form: - City Attorney Date Approved: Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST; Mary Tennant City Recorder City of Woodburn, Oregon Page 1- Council Bill No. 2792 Resolution No. q,g CITY OF WOODBURN BUSINESS LOAN PROGRAM GUIDELINES Program Goals 1) To help Woodburn businesses create or retain jobs. 2) To help Woodburn businesses improve their appearance and address code violations. Minimum Eligibility Criteria for Borrowers 1) The business must be located in Woodburn, and the project being financed must be located in Woodburn. 2) A borrower may be either an established business or astart-up venture. Eligible Projects and Activities 1) Acquisition of real property for business purposes. Z) Acquisition of equipment, machinery, furniture, fixtures, remodeling and leasehold improvements. 3) Employee training or other start-up costs required by a business expansion or start-up. 4) Working capital - as long as it is within the context of a larger project and does not exceed ZS% of a project. Ineli ible Projects and Activities 1) Activities not permitted under Oregon or City laws. 2) Refinancing of existing debt. Financing Policies and loan Standards 1) All loan applicants must be able to demonstrate repayment ability, and provide a minimum of 100% collateral coverage for security. Repayment ability and adequacy of security will be evaluated, using customary commercial lending standards and practices. 2) Interest rates may vary from a minimum of 3% to a maximum rate of Z% over the rate fora 10 year US Treasury bond. 3) Interest rates will normally be fixed for the entire term of the loan. 4) Loan terms will not exceed 3 years for working capital; up to seven years for equipment but not to exceed the useful life of the equipment; the length of the lease term for EXH1B1~ ~.,._...._.. page __~.__ of ? _ 50 leasehold improvements; and 15 years for real estate. Security for Woodburn loans may be subordinate to the collateral security interests of participating private lenders. 5) A City loan may not exceed 50% of the total cost of a project proposed for financing. An amount at least equal to the City loan must come from private sources, such as borrower cash or a bank loan. 6) There will be nopre-payment penalties for early repayment of City loans. 7) The maximum loan size will normally be $50,D00. The City Administrator may authorize a larger loan only when such a loan is judged to have significant City-wide economic impact. (JIM - LOOK AT THIS LANGUAGE) 8J Projects proposed for financing that will result in the creation of new jobs, with wages that exceed the Marion County average, will receive a higher priority than proposals that do not achieve such employment. 9) Projects that utilize a City loan to leverage greater than the minimum required levels of financial participation from other sources, will also receive a higher priority. Proeram Management Policies 1) lending staff from the Mid-Willamette Valley Council of Governments (COG) will serve as loan officers and evaluate applications for loans. Upon the completion of an application, COG staff will prepare a loan credit memo to the Woodburn City Administrator that summarizes the findings and recommendations for action. 2} Upon review of a loan application and COG staff memo and recommendations, the City Administrator shall provide written notice of his decision on the application to COG wha, if approved, will then prepare closing documents and execute the closing of the loan. 3} The COG shall maintain a segregated account for Woodburn loan funds as they are repaid and provide a full financial status report to the City Administrator whenever requested but at least once annually. 4} Borrowers will be assessed a loan fee of 1.5% of the loan amount upon closing of a loan. Borrowers will also be assessed an advance fee of $150 after an initial consultation with a loan officer but before a complete loan application is evaluated. The advance fee is non-refundable but it will be credited towards the 1.5% loan closing fee if the loan is approved, The advance fee and closing fee are intended to compensate COG for loan application review and research costs and for such third party expenses as credit reports and lien searches. In the event that an appraisal or title insurance is required for a loan, those costs shall be borne by the borrower. 5) The COG shall receive and account for all loan repayments and provide such servicing assistance as monitoring loan conditions or requirements, assisting borrowers with ~+ierr Page ~ of 51 changes to loan agreements or loan collateral, and monitoring timely repayment. Any legal actions that may be required to collect a loan will be referred to the City Attorney. 6) The COG shall be entitled to assess an annual servicing fee of 1% of the total outstanding balance of the loan fund after each twelve month period up to a maximum of $1,200 per year. 7) CMG lending staff will also refer applicants to other small business resources such as those offered by Chemeketa Community College, the Oregon Economic and Community Development Department and other federal and state lending programs. Q(HIBR 52 r,, r • •~~~~~r ~JI ooDBV~,~ W lnc~~~~~er,t+ra +SS•~ July 13, 2409 To: Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Community Development Director SUBJECT: Establishing a System Development Changes (SDC Deferral Program for Single Family Dwellings COUNCIL GOAL: Promote Economic Development -complete the Economic Development Plan in partnership with the Chamber of Commerce; revisit the City's economic strategy regarding business attraction, retention, and sustainability. RECOMMENDATION: Council approval of Resolution establishing the SDC Deferral Program. BACKGROUND: Council approved amendments to the Woodburn Municipal Code at the June 8, 2009 meeting. Council requested that staff return with a resolution outlining the deferral program. The attached resolution addresses Council's request. DISCUSSION: The attached resolution outlines the SDC Deferral Program as requested by Council. Staff Recommendation: Staff recommends approval of the attached resolution establishing the SDC Deferral Program for single-family dwellings. Council Action: Approval of resolution establishing single-family SDC Deferral Program. FINANCIAL IMPACT' Although adoption of this Resolution will delay the collection of revenue, it is expected to have no material effect on the City's ability to deliver projects on the Capitol Improvement Program. Agenda Item Review: City Administrator City Attorney Financ 53 COUNCIL BILL N0.2793 RESOLUTION N0. A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO IMPLEMENT A PROGRAM TO PROMOTE ECONOMIC DEVELOPMENT BY DEFERRING THE COLLECTION OF SYSTEM DEVELOPMENT CHARGES FOR SINGLE FAMILY RESIDENTIAL DWELLINGS WHEREAS, there has been a significant economic downturn in the economy and the building industry has been greatly impacted by this downturn and by the difficulty of obtaining loans for construction; and WHEREAS, City ordinances have always required that Systems Development Charges ("SDC's"} be collected at the time of the issuance of a building permit; and WHEREAS, in order to help offset costs associated with construction, the City Council wants to establish a program to promote economic development by deferring the collection of SDC's for the construction of single-family residential dwellings until the time that an occupancy permit is issued by the City; and WHEREAS, the City Council has amended the applicable City ordinances to allow for the payment of SDC's pursuant to a City approved installment or deferral program; and WHEREAS, the City Council has the policy making authority to create this program; and WHEREAS, the City Administrator has the administrative authority to implement said program, NOW, THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The City Council hereby establishes a program to promote economic development by deferring the collection of SDC's for the construction of single-family residential dwellings until the time that an occupancy permit is issued. Section 2. The City Administrator shall cause necessary forms to be created for the implementation of this program. Section 3. The City Administrator shall further cause safeguards to be implemented to insure that the deferred SDC's are paid to the City before building occupancy. Such safeguards shall include the provision for property liens, penalties, and the provision utility shut-off as provided by law. Page 1 -Council Bill No. 2793 Resolution No. 54 Approved as to form: ,/1 ~ •~ City Attorney Approved: Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant City Recorder City of Woodburn, Oregon ~ ~ 2ooh Date Kathryn Figley, Mayor Page 1 -Council Bill No. 2793 Resolution No. 55 'L1 ~`~1~ --~ Woo~B~RN l h~ P~~~i'dli i~ ~ i~ S`~ July 13, 2009 ~" T0. Honorable Mayor and City Council through City Administrator FROM: Dan Brown, Public Works Director SU6JECT: INTERGOVERNMENTAL AGREEMENT FOR: LOCAL WATER SYSTEM CONSOLIDATION GRANT AMERICAN RECOVERY AND REINVESTMENT ACT SAFE DRINKING WATER REVOLVING LOAN FUND OREGON ECONOMIC AND COMMUNITY DEVELOPMENT RECOMMENDATIONS: (1) Make a motion to allow extension of City water services outside the City limits and Urban Growth Boundary based upon a public health emergency and direct staff to memorialize this policy decision in an ordinance to be submitted to Council next meeting. (2) Make a second motion to authorize the City Administrator to enter into an Intergovernmental Agreement (IGA} with the Oregon Economic and Community Development Department (OECDD) to participate in a grant program to consolidate local non-viable water systems into the City's viable municipal water system. {3J Make a third motion to authorize the Public Works Director to complete the design, obtain all required permits, finalize the scope of work for the 1GA and the prepare contract documents incompliance with procurement requirements. BACKGROUND: The QECDD has approved the City of Woodburn to be a recipient of an American Recovery and Reinvestment Act (ARRAS in the amount of $2.8 miNion for the consolidation of water supply systems. The federal program sponsor for this grant is the Environmental Protection Agency. This is full grant and does not require local match. In partnership the Department of Human Services, OECDD is distributing $27.8 million in ARRA funds through the Safe Drinking Water Revolving Loan Fund (SDWRLF) Program, The City $2.8 million grant is a part of this distribution, Municipal, nonprofit and privately owned water supply systems are eligible for financial assistance under the SDWRLF Program. ~ ~ _ Agenda Item Review: City Administrator City Attorney. ~'`~~ Financ 56 Honorable Mayor and City Council July 13, 2009 Page 2 Three modular home facilities within and adjacent to the City of Woodburn had applied for financial assistance under the SDWRLF Program to address their non- compliance with EPA requirements for arsenic. This non-compliance with EPA requirements for arsenic made these private water systems non-viable. Multiple state policies are in place to promote consolidation of non-viable water supply systems into viable municipal water supply systems. OECDD requested that the City of Woodburn become the lead agency in this effort to consolidate these water supply systems in order to obtain EPA compliance. To facilitate this consolidation of water supply systems, the City needed to invest approximately $1.2 million in extending its water distribution system. The expansion of the City's water distribution system is included in the $2.8 million grant approved. The remaining $1.6 million of $2.8 million grant is the preliminary cost estimate upgrading the water distribution system within the three modular home facilities. DISCUSSION: The statement of work will be finalized in the IGA which is currently still under review and approval by 4ECDD, DHS, and Department of Justice. The IGA will require a very aggressive delivery schedule for the project. The City has been authorized to issue a Request for Proposals to acquire needed engineering services prior to the approval of the IGA. The delivery schedule will require that the City proceed immediately with preliminary design for the development of sufficiently detailed technical information in which to obtain necessary environmental compliance permits and right of way acquisition. The general project delivery timeline that ~ECDD has identified is shown in the table below; All Necessary Easements and Property Acquisition Com feted September 30, 2009 All A lication Permits Obtained November 30, 2009 Environmental Review Re uirements Com lete November 30, 2009 Final Desi n Com leted December 31, 2009 Pro'ect Under Construction Contract Februa 16, 2010 Pro~ect Com letion Februa 16, 2011 The City will accomplish with this 100% grant funded project the investigation, assessment, design, and construction of a water main extension and distribution system for the Shalimar, Driftwood, and Chateau Ranchettes subdivisions. The water distribution system improvements will include approximately 5,200 lineal 57 Honorable Mayor and City Council July 13, 2009 Page 3 feet of 12 inch diameter water pipe, 3,300 lineal feet of 8 inch diameter water pipe, 3,000 lineal feet of 6 inch diameter water pipe, directional bore under Mill Creek, required valve installation, fire hydrant installation, and installation of approximately 200 metered service connections, Consolidation of water service providers under the City's municipal water system is viewed as instituting sound public policy. From a public health perspective and preservation of the City's water source, consolidation of these water supply systems will ensure the citizens of Woodburn the highest quality of water service possible. These reasons are why the OECDD, DHS, and DEQ are attempting to make funding available for these types of projects. Implementing the project as the scope of work has been identified is not easy. The project timeline as mandated by the grant funding criteria for completing the project does not adequately take into consideration the regulatory permitting process timelines. This is somewhat surprising considering that the sponsoring agency for the ARRA funds is the EPA. The Chateau Ranchettes portion of the project poses the greatest challenge for the City to accomplish. Approval of this staff recommendation will allow Public Works to begin design and pursue the necessary regulatory permits needed. It is important that the Council concur that it does not object to extending water supply to subdivisions outside the City limits ar outside the currently defined Urban Growth Boundary. Attached to this staff report are Exhibits A, B, and C that are maps depicting the anticipated extension of the current water supply distribution system to accommodate the three subdivisions identified. FINANCIAL IMPACT: The $2.8 million grant funding requires no local match. The estimated cost of this project was prepared by the Public Works Department. The subdivisions wi11 contribute to the City the System Development Charges for water services based upon current rates or $1,688 per modular home or mobile home unit. Each unit will be individually metered and billed per current City rates. The residents of Chateau Ranchettes will be billed at a rate of 1.5 times the current rate for residents within the City of Woodburn. This grant and associated project are significant financial benefit to those property owners who will be receiving City water and to the City in being able to enhance its overall distribution system and reduce the number of private water system providers within and adjacent to its jurisdictional area. 58 Honorable Mayor and City Council July 13, 2409 Page 4 ~' ~ ~ ~ vtesa;a F ~, 'W r s__ ~. ..,.__ ~ ~i ~ i ~ f ~ m ~ • ~ , m , ' rq .C ~ ' i ~;' IA Y ~-~. I - ^ '{ t ur I S I;e , 7e ~ii:; ~5 ' ~. ~ .~y ` ,.r. ; ti ~ i • J • ` ~ {~ ~.h , j' ;~ . .~ !e_t : .. ~ ` N , , ,1 . ?t ~ ~~ ` „~ A ~~ ,~~ ~ ~ v, n 10 ; - ~` ` .. Alit - _ '+ : - . ~ ~r .i is _ ,.:~f~ :,... ,,. ----- k IN t ^ ;y-~- ~ *~~ Y :J r .j ~ ~* - ~ ` r' ..... i ~ : ~1QIIINI '" ` !u 'c,az-, .sa-. fr~:.cu k±al~ <. ~4 ~~~ ~^ Ir ¢,> , N ~ 1 Z ~~~ M` '~ ~. a r` - .wtiy .sMY; .~wv,~. ''d4 . ~ M _,. ..='~.Fi J~lw-aF. ) ~'i ..~ .... _.._. Y ,. i "a4 r ~ .~~ '~ _ M ,N . r.~.....u....r.,f y ~ ~~'7 ~. :. u __ ~. .. ~~...., . '. ~.~ >,.~..: ~, «,+a ~ . wsin.> ~ r ~ t r .~ !w w fix: a. w~a:..:z rw wwww*r~r~wls~~w ~ ~ rr~n~ • 4 !RO'01® uRINN OIIONiN lOUIOAl IY ,•' !~r ~` „ >r I ~~ wm ~ a~ r~r;~,,.,.;n; i SR/IJ SI'BnfY t/~1118AON wwwM ~l a~•Q • ~"' _~ en.r s~[1i1Ri TR ~ wr e ~ amore RrRC~ranor~ ~i~.itif.~i u~ ns rRSr aR~artr erg ~eu...r,~.r •- : ' .., ~ AMMNtL NOR~RR f ~NDItD tot 1[ www w~-w~w)Mn RRiL'1QaA~M01iR 1w1{R ICHIRN~~OI i1~1~pIRRi71 EXHIBIT A Y 'S + s., , ~ r~ -~ ., n . i5 ~ ~ tN , x .. :1 .v -e ' tli. r 1 }f ~ .- ~; y'Y ~ !1 p, HON~'PA~C.. F1. ~ ~~ y~' 1i1 a' , S `` ~ ` ~ •~r ,l ~ ~ ~ 'w~ ~ ,~ .NI ~:.S: t ~ .1i n IS +~ :,1 ;.9r r ,p n ~. ~. = ~~ ~ ` ' ~' 8. ~1 "~ 8' waT~t-I~IAN~1+- 3 :~.: _ , e ',: w t;y ^ r ~ J. f' k ,;; ~!_ r ^ h I >> Jr ( + W rNl'CS S) _ ~ i ~ " ~ i ~2~. ti6 'Ct3 l _1 ~'' ~'a i - ~ ~ + t t ~ :~~~ 1,,; .., ~ ,~;. ,~ ;.,,~ tS.f ~~: ; 1x1 ' ~r.l way aaw ; ~' ~ ~ ~ - _ ~ y '_ ~ - •Y ~ V G1A1~i I~~ :ty _ .~ ~H y ~r - i~El D .,~ f ~~'~ ±~7~ ~ ~`. ~ ~,l i`w ` . ~ 'ate ~ 5 , rf t ~y ~1~~ t~~ - ~' •i1 :,L `? ~~~ r 1:: ~. .~: L'I1 ~ {y' •y• ~ 1 +~ti z.' ~ i. .i]~e ~ :,ylJ.A .fir __ _ .. ~~ OZRR 11w1~1 .^~.tl}y - M~ ~^. ~~~~~~~~y~y~yI~Y~I1.. f'w1~ ~. AQ ~Q~~ ~ ~~ ~~ ~ .m ~. ~~. f. fKH UNf MDNbIlAl1Y YETEEQ ~ ~ .... .~ ~y ~~y~w ~NaMwl ~ wt ~~~ ~ • ~ ^101Y ~~Ifa/1M S A RNM16 I<lIr~IM1~l i OIQI116 1ELL flW,l R[ MNORItO M 114QApAliCE ~ wMwe ~auwwlrw n ~. •~ 11R 1~1 OR~R 1l~YiN IwA~L Il~q R M~0101 K 011~~ RI1N lTNC I~IR~IF)IIR QI lRNCE lMLL Y[ ViMOFR ^IM 1Ra~Q i(OIFt~II PRO~CrIaA ww w~luiwrr wwrw ewRrww rt ~1 ~` ll~balll~ 59 Honorable Mayor and City Council July 13, 2009 Page 5 EXHIBIT B coN+ECr ~ -~-moo-- .- ~,. M ni "?,1 hrti~4 ry n 1'-d'1C ~i ;° ' BORE MNY 9AE ~ ._ ~ EAU Iu108LE :° ~ ~"' ~~ - - HOLE PARK _ .. ._ .~ GVR N ~.~~ 'IBS: ~te'ra ~ e' way u~uw ~1~~ !!°~~ .,~:~ - _. ,~,. 12' way FAIN - .,. ~ wA~R ~aa~ - ,~. .-~ :.~ Z - ;.ar., s' wA~ r~Ar~ Q •,~~ ~ n° i'n.: _ . '1~4P '1Wf~ !' iY '.'11'5 ,: ,,; . ; ~~ `,; FW DR 'fi IR/1~ !~ IRS .~.':.~ ^~, ~~~ ~~ ~t ~~~ ,. n1+F lnaann : iwK vK~s a >r~ n. ~. ,r ''"" prs~r u~xaroR .... a. ua ura ~onulwir n~1>Ea DWI - '""t a 11 IA~RIR IORldIA1~ 1 DIf7q MFlI lIALL E A~[D N AC'~IONCE ~~'~ ~-/~rwn USN M IION 0N~11 Md1Y0101 M1N AA1E If~MDD6f DN SLNIC4 91M1 17 ^rwl~ ~Iwrwwn ~ ' ' 111rtvMt.lpDiR A 0.D 101 t II~IOED 7111 t"AOIER 9100ta1 FlIDI6CfI0B. !'I<~NiPOIIOIiR w11nw nwlM~~el lslwaM~or ; EXHIBIT C 60 40DBURN r,rciJ~f~,ral~rt t;t,Rd July 1, 2009 T0: Honorable Mayor and City Council through City Administrator THRU: Charles Blevins, Acting Chief of Police FROM: Jason R. Alexander, Captain SUBJECT: Liquor license Change of Ownership-OFF-Premise Sales RECOMMENDATION: The Woodburn City Council recommends that the OLCC approve a Change of Ownership application for the A & J Market. BACKGROUND: Applicant: Thapa Corporation 134 Harrison St. Woodburn, Oregon 97071 206.351.1767 Business: A&J Market 134 Harrison St. Woodburn, Oregon 97071 20b.351.1767 Owner: Sachin Thapa 1305 N Redwood St Canby, Oregon 97013 License Type: Change of Ownership for an Off-Premise Sales, which permits beer, wine, cider sales for off-premise consumption only. On May 22, 2009 the Woodburn Police Department received and application, requesting approval for a Change of Ownership for Thapa Corporation located at 134 Harrison Street Woodburn, Oregon. This location is currently the A & J Agenda Item Review; City Administrator City Attorney Financ 61 Honorable Mayor and City Council July 1, 2009 Page 2 Market, which possessed an Off-Premise Sale license. The above mentioned applicants are applying for a Change of Ownership off-premise sales license through the Oregon Liquor Control Commission. The business will be open daily, Sunday thru Saturday, 24 hours a day. This is a convenient store that will service grocery items. There will not be live or DJ music. There will not be recorded music or any lottery. The Police Department has received no communication from the public or surrounding businesses in support of or against the new outlet. DISCUSSION: The Police Department has completed a background investigation, in connection with the OLCC, on the applicants and found nothing of a questionable nature, which would preclude the issuance of this license. FINANCIAL IMPACT: None 62 OREGON LIQUOR CONTROL COMMISSION ".'t, LIQUOR LICENSE APPLICATION PLEASE PRINT OR TYPE LICENSE TYPES 0 Full On-Premises Sales {$402.60Jyr) ^ Commercial Establishment 0 Caterer 0 Passenger Carrier 0 Other Public Location 0 Private Club 4 Limited On-Premises Sales ($202.601yr} Cff-Premises Sales {$100Jyr} with Fuel Pumps 0 Brewery Public House {$252•.60) 0 Winery {$2501yr) 0 Other: ACTIONS Change Ownership ^ New Outlet ^ Greater Privilege 0 Additional Privilege ^ Other 0 Limited a, Corporation 0 Limited Liability ^ individuals Partnership Company _ ,'T ~ ,.. I,r ~y FOR'CI1'YA~-Il)'CAUN7Y•U$E ONLY The city council or county commission: (name of aty or county) recommends that this license be; Granted 0 Denied D By: (signature) (date) Name: Title: OLCC U,SE ONLY tt~ 11' Application Recd by: I' t ~'~' t • ~'~ ' ,-- ~,. ~ Date.. ~..J 90-day authority: ^ Yes ^ No 1. Entity or Individuals applying for the Jic/*{ense: [See SECTION 1 of the Guide] O ~' s~ r t ~ t ~ ~ ~ '' li O ~ ~ } ~ ~ _ ~ r ~ T~ 6 , © ~ ® _ .~ - - f ~ 2. Trade Name (dba}. ~ ~ Y k - ,, , 3. Business Location: _ s ~? `~ ;'~ ;~~ ~ "y' ~,, .~1 ~~ i ~~ ~' ~~~ i,< ~,~ ~l ~~6,. , • ,~ p .~ ,~ ~ .. i f w . ~ !] (number, street, rural route) (aty) (county) (state) (ZIP code) t~ :.. t,, ~ ., A ~ . 4. Business Mailing Address: ~~~ ' , ~'~ ~,-~~ w ~.. ~; ` `.,~ ~:•t ~, { )~, ~, ~ ' i i ~. (PO box, number, street, rural route) (city) te) (ZIP co e) 6. Business Numbers: --~~'~{;~ ~~~ ~ ~ ~ ~~ ] ~~ '~ `~ !'_ ~~" ~~ ~ ..,. ~. ~~~.~~ ~. ~; :;~ ~-~ ;. (P~e) (fax) 6. Is the business at this location currently licensed by OLCC? ;mYes ^No •~• 7. If yes to whom: "~ ~:: _~ ~ ~. r ~ '. ~.~ ; ~ R;~. ~; :-;. Type of License: ~ ; } ~; M ~~ _~f ~ - 8. Former Business Name: ' ~ ~ ~~ .r ~' ~~- ' _ ~ ; `, ~,y. • ~ ~~ * ; 9. Will you have a manager? ^Yes ,~]No Name: (manager must rill out an individual history form) 10. What is the local governing body where your business is located? (name of city ar county) 11. Contact person for this application: ~ ~ ~ t , t~ •+' a :# y .~ ; t ,~:~ ~ („ { ~' a ~.., y ~ ~ : ,~~ ~ t (name) ~~,. ~„ Z ` ~, ~ (phone number(s) (address) (fax number) (e-mail address) i understand that if my answers are not true and complete, the OLCC may deny my license application. Applicant(s) Sig lure(s) and_D_ ate: ,. .~ , .,~j ; }y: -.~, ~• Date ~ • -~a,~ 4 `'~ Date :-~{ ~~ , ~~•'~. Y i _~ j © ~ I ~:; . ~_~~.., Date ® . a / .<< Date I ~ ` Y: ~~::`: ~ 1-800-452-OLCC (6522) ~ www.ore on. ov/olcc 9 g (rev. 12107} ~, •; . ..., ` 63 /' r j~;h~ ~'O~DBUR lncarprrrtird 1889 ~ iz~. July 13, 2009 T0: Honorable Mayor and City Council through City Administrator FROM: Natalie Labossiere, Senior Planner SUBJECT; Award of the Transportation and Growth Management (TGM) Grant Application to develop a Hwy 99E Corridor Plan COUNCIL GOAL: Promote Economic Development -Complete the economic development plan in partnership with the Chamber of Commerce; revisit the City's economic strategy regarding business attraction, retention and sustainability. Implement Community Outreach -Build cultural connections with community members; assist community members in economic crisis; build partnerships. RECOMMENDATION: Accept the Transportation and Growth Management ("TGM") Grant for the Highway 99E Corridor Plan project and authorize the City Administrator and Community Development Department to negotiate with TGM. BACKGRQUND; The City applied, and was recently awarded, a TGM Grant in the amount of $202,532.00 to develop a Hwy 99E Corridor Plan. The Hwy 99E Corridor Plan will guide future development, access, and improvements along this major corridor on the east side of the City. The project will involve the development and adoption of strategies, projects, Transportation System Plan (TSP) and transportation capital improvement program amendments, land use and site development regulations to improve access management, local street connectivity, pedestrian and bicyclist safety, and operations of Hwy 99E. FINANCIAL IMPACT: There is no direct financial impact to the City's general fund. The City is responsible for providing a match of 11 ~o or more of the total cost of the project, It is anticipated that this will be provided in the form of staff Tabor using existing resources. Agenda Item Review: City Administrator City Attorney ~~. Finan 64 ~~ ~~F~: :o r n ~kx :, . z~ '„ ',~h ~`~ ,~~'' •'' ~ • ? Theodore R. Kulongoski, Governor r s June 29, 2009 Natalie Labossiere City of Woodburn 270 Montgomery St. Woodburn, OR 97071 Re; City of Woodburn Highway 99E Corridor Plan Dear Ms. Labossiere: 'I~ansportation & Growth Management Program 55513'h Street, Suite 2 Salem, OR 97301-4178 (503) 98b-4121 Fax; (503) 986-4174 Web Address: http:/lwww.oregon.govllcd A Joint Program of the Department of Transportation and the Department of Land Conservation and Development Congratulations! Your proposed Highway 99E Corridor Plan project has been selected to move forward to the statement of work (SOW} negotiation stage of the Transportation and Growth Management (TGM} grant award process. Timeline Our TGM grant manager for the project will contact you within the next two weeks to get the project underway and set a date for a first meeting, Your grant manager is Naomi Zwerdling (503-986-283b; Naomi.Zwerdling@odot.state.or.us). Naomi will work with you aver the next few months to: • Resolve any specific issues identified from our review of your application (below); in order to meet TGM program deadlines, agreement on these issues should be completed by early September 2009 • Negotiate a project SOW sufficiently detailed to select a consultant or, if there is no consultant, to prepare an intergovernmental agreement (IGA). These negotiations will likely involve other state interests so that the project is coordinated with other planning efforts. As stated in the application packet, these negotiations must be completed by December 2009 or the grant award will be withdrawn • Select a consultant and negotiate a final SOW • Execute the 1GA. Please keep in mind that, with a few exceptions, projects are expected to complete all work by June 30, 2011. Therefore, it is very important to complete the SOW and the rest of the negotiation process as quickly as possible in order to leave sufficient time for the project itself, Form 73~-2368 (7/05) 65 City of Woodburn 2 Conditions of Award We asked for only a general approach in your grant application so that our staff can work directly with you to work out the project details. To aid in these discussions, here are the specific expectations we have for this project: Your application indicated that a previous TGM grant product, the Woodburn Downtown Development Plan Update (TGM File Code 2R-07}, is currently in process. We are prepared to move forward with this new project once the city successfully completes the current project. Consequently, while we will begin working with you to scope the project, we expect the city to complete and adopt the downtown development plan before finalizing this award and selecting a consultant for this project. We will need to work out the details for the coordination of this project and ODOT's 99E Corridor Plan project (from Woodburn to Canby} which is currently being processed by ODOT Region 2 staff. The northern boundary of the study area for the TGM project will need to be clearly identified, especially near the intersection of OR 99E and OR 214, to ensure that the two projects can be implemented in a complementary manner that is essentially transparent to the general public. Also, because improved bicycle and pedestrian access is a key part of this project, we would expect that the study area along OR 99E will include residential areas on either side of the highway and that the project will identify street and bicycle and pedestrian circulation improvements from adjoining residential areas to the OR 99E corridor. The proposed project was submitted under TGM's Category 2 - Integrated Land Use and Transportation Planning. Such projects are intended to promote transportation-efficient development patterns that support compact, mixed use, pedestrian-friendly development and plan for compatible uses along state highways. Our expectation is that the Highway 99E Corridor Plan project will consider the potential for mixed use development and redevelopment over time in the corridor. Another key component of the project should be development standards that address pedestrian access, safety, and comfort, for example, standards related to building orientation, location of parking and drive-through facilities, and pedestrian access through a site. Finally, given the extent of development in this comdor, we would expect that the public involvement process will include additional efforts to involve area residents, property owners and businesses in the study area in developing the comdor plan. TGM Project Management There are a number of important points common to all projects which are covered in the attached materials -project management and the particulars of executing and managing the IGA and consultant contracts. Please review these materials closely. Your grant manager will send you additional materials regarding grantee responsibilities and SOW negotiation and will go aver them with you at your first meeting. 66 City of Woodburn Also please be aware this selection is conditional on both Oregon Department of Transportation and Department of Land Conservation and Development obtaining their approved budgets for the coming biennium from the Oregon Legislature. Congratulatiansnnce again. We look forward to working with you on your project. Sincerely, ~~ Rob Hallybu n Robert Maestre TGM Program Manager, DLCD TGM Program Manager, ODOT cc: Naomi Zwerdling, TGM 2.17 - 09/2G-09 File 67 City of Woodburn 4 TGM Grant Project Basics There are a number of important points common to all projects. Project Management. The grantee will need to provide a local project manager. The local project manager will serve as principal local contact person, monitor and coordinate work (including work by a consultant), work with the TGM grant manager to ensure completion of all work on time and within budget, review consultant work products and payment requests, and prepare progress reports and reimbursement requests. Given the tight timelines and significant coordination and review responsibilities required, it is very important that the local project manager have sufficient time to dedicate to this project. Intergovernmental Agreements: Awards will be made through intergovernmental agreements (IGAs) between ODOT and your jurisdiction (the IGA will also need to include any other local governments that will provide local funds or contribute match to the project). To expedite IGA approval the TGM Program uses astandard-language IGA for all TGM grant projects. Consultant Contracts: In order to meet federal contracting requirements, consultants for TGM projects will contract through ODOT. While you will not be a party to the contract, you will have a primary role in selecting the consultant for your project and in reviewing and approving consultant work. In order to maintain a fair and open consultant selection process, we ask that you limit contact with interested consultants. If a consultant contacts you about your project you may advise them you have been offered a grant and provide public documents. However, you should defer discussion of project details to the formal consultant selection process so that all interested consultants have an equal opportunity to learn about and compete to work on your project. Anyone who maybe involved in the consultant selection process will need to keep a log of these contacts - a form to do this is attached; an official form based on the log will be required of all evaluators during consultant selection. Billin s, Reimbursement and Match TGM grants are paid out through reimbursement of eligible costs. To obtain reimbursement grantees submit bills documenting eligible expenses. DOT then reimburses the billed amount less an allowance for the required match. The match you provide will be used to support federal funds for your TGM grants. You will need to provide a match of at least 11 % of the total cost of the project. Based on your application we understand that your grant is solely to provide for a consultant to complete the work of this project. To meet your match requirement you must either provide a cash match, or on a bimonthly basis, submit match reports detailing your eligible participating costs (see attached list of eligible participating costs). Please note that you can not use a consultant you currently have under contract as match. 68 TGM 2G-09 City of Woodburn, Highway 99F. Corridor Plan Log of Consultant Contacts Potential Evaluator: `Substance of Conversation I 69 ELIGIBLE PARTICIPATING CAST DESCRIPTION PERSONNEL SERVICES a/arias - traight time pay or regular working hours in a mont y period. Inc udes standard labor distributions like Social Security Taxes, Workers' Compensation Assessments and Medical, Dental, Life Insurance. Excludes mass transit tax, vacation leave, sick leave and compensatory time taken. Overtime -Payments to employees for work performed in excess of their regular work shift. 1 ~ erentra - aymen s o emp ogees, ~n a ~ ion o regu ar pay, or s ~ i eren is wor as esci e m a or contracts or Personnel Rules. rave i eren ra - aymen s o emp ogees, in a i ion o regu ar pay, or rave ime o an rom wor an proiec s ~n excess and beyond an 8 hour day as described in labor contrac#s or Personnal Rules. SERVICES AND SUPPLIES In•State Travel • Per Rates Identified in State Travel Handbook Meals & Misc. -Payment for meals incurred while traveling within the State of Oregon. Lodging ~ Room Tax • Payment for lodging, including room taxes, incurred while traveling within the State of Ore on. Fares, Taxi, Bus, Air, Etc. Per Diem -Payment for per diem, incurred while travelin within the State of Oregon. Other - Pa ant for other miscellaneous expense, incurred while travelin within the State of Oregon. Private Car Mileage -Payment for private car milea a while traveling within the State of Oregon. Office Ex ense Direct Project Expenses Including Photo, Video d Microfilm Supplies -Payment for photography, video and microfilm supplies such as film for cameras, blank video tapes, storage folders, etc. Printing, Reproduction ~ Duplication -Expenditures far services to copy, print, reproduce and/or duplicate documents. Postage -Payment for direct project postage. Freight & Express Mail -Payment for direct project freight services on out oin shipments. Telecommunications Phone Toll Charges long-distance) -Payment for telphone long distance charges. Publicit ~ Publication Publish b Print Photos -Payment for printin and publishing photographs to development of publicity and publications. Conferences (costs to put on conference or seminars) Equi ment sZ50.54,999 NOT ELIGIBLE -_ Employee Training, Excluding Travel NOT ELIGIBLE ' te.~ay T NOT ELIGIBLE CAPITAL OUTLAY NOT ELIGIBLE Revised 9116101 jmh SPR Chargable Objects List upd 11-01,xts 70