Agenda - 06/22/2009KATHRYN FIGLEY, MAYOR
C ITY O F W 00 D B U R N DICK PUGH, COUNCILOR WARD 1
J. MEL SCHMIDT, COUNCILOR WARD II
PETER MCCALLUM, COUNCILOR WARD III
CITY COUNCIL AGENDA JAMES COX, COUNCILOR WARD IV
FRANK LONERGAN, COUNCILOR WARD V
JUNE 22, ZOOS ~' 7.00 P.M. KRISTEN BERKEY, COUNCILOR WARD VI
CITY HAIL COUNCIL CHAMBERS - Z70 MONTGOMERY STREET
1. CAII TO ORDER AND FIAG SAIUTE
2. ROIL CAII
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. In observance of Independence Day, City Hall offices will be
Closed Friday, July 3rd. The Library and the Aquatic Center will
be closed Saturday, July 4th.
B. Relay for Life is June 26th at Woodburn High School Starting at
6:00 pm.
C. Independence Day Celebration - July 4th at Centennial Park
starting at 4 pm.
Appointments:
None.
4. PROCLAMATIONS/PRESENTATIONS
Proclamations:
A. National Recreation and Parks Month
Presentations:
B. Redflex - A presentation on the potential use of red light
cameras within the City of Woodburn.
5. COMMITTEE REPORTS
None
"Habra interpretes aisponiG~es Para aque~~as personas que no hab~an Ing~es~ previo acuerao. Comuniquese
a~ (So3~ 980-2485...
1
June 22, 2009 Council Agenda Page i
6. COMMUNICATIONS
None.
7. BUSINESS FROM THE PUBLIC -This allows the public to introduce items
for Covncil consideration not already scheduled on the agenda.
8. CONSENT AGENDA -items listed on the consent agenda are considered
routine and maybe adopted by one motion. Any item maybe removed
for discussion at the request of a Council member.
A. Woodburn City Council regular and executive minutes of June 2
8, 2009
Recommended Action: Approve the minutes.
B. Woodburn City Council Workshop minutes of June 8, 2009 17
Recommended Action: Approve the minutes.
B. Woodburn Recreation and Parks Board Minutes of June 9, 2009 21
Recommended Action: Accept the minutes.
C. Community Services Statistics for May 2009 25
Recommended Action: Receive the report.
D. Building Activity for May 2009 26
Recommended Action: Receive the report.
E. Planning Project Tracking Sheet 27
Recommended Action: Receive the report.
9. TABLED BUSINESS
None.
10. PUBLIC HEARINGS
A. Redflex Photo Red light
Recommendation: Conduct a legislative public hearing to
solicit input on the potential use of photo red-light cameras.
B. Parks Master Plan 33
Recommendation: Continue legislative hearing to solicit input
on the proposed adoption of the Parks Master Plan.
June 22, 2009 Council Agenda Page ii
11. GENERAL BUSINESS -Members of the public wishing to comment on items of
genera! business must complete and submit a speaker's card to the City
Recorder prior to commencing this portion of the Council's agenda.
Comment time may be limited by Mayoral prerogative.
• ~ clarin the Cit 'selection 71
A. Council Bill No. - A Resolution de g y
to receive State Revenues during Fiscal Year 2009-2010
Recommended ATction: Adopt the Resolution.
B. Council Bill No.2787 - A Resolution certifying the eligibility of the 73
City of Woodburn to receive State-shared Revenues during
Fiscal Year 2009-2010
Recommended Action: Adopt the Resolution.
C. Council Bill No. 2788 - An Ordinance Adopting a Budget for 75
Fiscal Year 2009-2010, Making Appropriations, levying Taxes,
and Declaring an Emergency.
Recommended Action: Adopt the Ordinance.
D. Council Bill No. 2789- An Ordinance Adopting Building Division 86
Fees for Inclusion in the Master Fee Schedule in Compliance
with OAR 918-050 and Repealing all Building Fees and Charges
that are Inconsistent with this Ordinance.
Recommended Action: Adopt the Ordinance.
E. COUNCIL GOAL: 110
Council Bill No. 2781 - An Ordinance Amending Ordinances
2070, 2111, 2250 and 2438 in order to allow for installment and
deferral payment options for systems development charges.
Recommended Action: Adopt the Ordinance after a second
reading.
F. Council Bill No. 2790 - A Resolution directing that a stop sign 114
and stop pavement marking line be installed on Robin Avenue,
and that a "Right Turn Permitted Without Stopping" sign be
installed at the North end of Arney Road.
Recommended Action: Adopt the Resolution.
G. liability, Auto, Property, and Workers Compensation Insurance 118
for fiscal Year 2009-2010.
Recommended Action: It is recommended that the Council
authorize the City Administrator to execute liability, auto,
property, and workers' compensation insurance contracts with
City County Insurance Services (CIS) for fiscal year 2009-10.
June 22, 2009 Council Agenda Page iii
H. Transient Occupancy Grant Disbursement for 2009-12FY. 129
Recommended Action: Hear the grant request from the
Chamber of Commerce; direct the City Administrator to enter
into an agreement with the Chamber; and direct staff to work
with the Chamber of Commerce over the next year to draft a
multi-year agreement.
12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS -These
are Planning Commission or Administrative land Use actions that maybe
called up by the City Council.
A. Community Development Director's approval of preliminary 133
partition plan and street exception at 417 Gatch Street
B. Community Development Director's approval of a design 134
review for a pole sign at 2515 Newberg Highway (the former
Mai Thai restaurant
13. CITY ADMINISTRATOR'S REPORT
14. MAYOR AND COUNCIL REPORTS
15. ADJOURNMENT
June 22, 2009 Council Agenda Page iv
PROCLA[LIATION
OREGON NATIONAL GUARD MONTH
WHEREAS, the members of the Oregon National Guard play an essential role in
safeguarding the rights and freedoms of Americans and unceasingly provide a vital public
service to Oregon citizens; and
WHEREAS, the Oregon National Guard has consistently demonstrated its value to
our state and our nation; and
WHEREAS, our military personnel f ace urgent and perilous duties associated with
their National Guard responsibilities; and
WHEREAS, the families and loved ones of our military personnel face unique and
challenging obstacles throughout each deployment cycle; and
WHEREAS, 2,700 members of the 415` Infantry Brigade Combat Team of the
Oregon National Guard will be deployed overseas f or eleven months; and
WHEREAS, Oregon Air and Army National Guard troops have fulfilled over 10,000
individual mobilizations in support of ongoing military operations in Afghanistan, Iraq,
and throughout the world.
NOW, THEREFORE, I, KATHRYN FIGLEY, Mayor of the City of Woodburn, do
hereby proclaim July 2009 to be
OREGON NATIONAL GUARD 1VIONT'H
in the City of Woodburn and encourage government, business, and residents to honor this
observance with appropriate programs, ceremonies, and activities.
City o
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the
f,,~'oodburn t e affixed this 22~~ day of June, 2009.
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WHEREAS, Public Parks and Recreation systems are dedicated to enhancing the quality
of life for millions of residents in communities around the world through recreation
programming, leisure activities, and conservation efforts.
WHEREAS, A goal of the Woodburn Community Services Department is to build a
sense of spirit and pride in our culturally diverse community by providing quality services that
encourage a healthy lifestyle and improve the safety and quality of life in our community, and
y~-~ER~, Participating in recreation provides opportunities for children, youth,
adults and seniors to have life-long fulfillment, fosters a sense of community, and bridges
cultures, and
WHEREAS, Through the many contributions of employees and volunteers in providing
recreation programs, we recognize that these dedicated supporters implement youth activities and
ensure that parks and recreation facilities are safe and accessible places for citizens to enjoy, and
~R,F,A$, The Woodburn Recreation and Park Board articulates the needs for
recreation programs and park spaces and advocates for the development of parks and open
spaces in the community,
NOW, THEREFORE, be it proclaimed by the City of Woodburn that July 2009 is
Recreation and Parks Month, and, as Mayor,l encourage all citizens of the City of Woodburn to
enjoy our Parks and participate in Recreation programs,
IN WITNESS WHEREOF I ~-VE HEREUrTI'O SET MY HAND AND CAUSED
THE SEAL OF 'THE CIIY OF `]~100DBURN TO BE AFFI}~D THIS 22'° DAY OF JUNE 2009.
YN FI Y,
C11Y OF \J~1dODB RN
COUNCIL MEETING MINUTES
JUNE 8, 2009
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, C1TY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, JUNE 8, 2009.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding.
0015 ROLL CALL.
Mayor Figley Present
Councilor Berkey Present
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallum Present
Councilor Pugh Present
Councilor Schmidt Present
Staff Present: City Administrator Derickson, Assistant City Attorney Stuart, Assistant
City Administrator Stevens, Acting Police Chief Blevins, Public Works Director Brown,
Community Development Director Hendryx, Finance Director Gillespie, Community
Services Director Row, Police Captain Alexander, Urban Services and Transit Division
Manager Knorr, HR Assistant Sprauer, City Recorder Tennant
0045 ANNOUNCEMENTS.
A} Woodburn Public Library will be closed on Sundays for the summer beginning June
Z 1, 2009 and they will resume opening on Sundays beginning September 13, 2009.
B) Community Economic Development Grant for Water Consolidation to expand to areas
polluted by arsenic.
C} Community Barbeque to welcome home Police Chief Scott Russell will be held June
16, 2009, b:30 p.m., at Centennial Park.
D} Robert Knorr has been hired as the Public Works Urban Services and Transit Division
Manager.
0172 PRESENTATION: MARION COUNTY WASTE MANAGEMENT PLAN.
Jeff Bickford, Marion County Public Works Environmental Services Manger. Mr.
Bickford presented an update on the Marion County's Waste Management Plan, which
would serve as a roadmap for the next 15 years. A public hearing is scheduled for June
18, 2009 at 6:30 pm in the City Hall Council Chambers and at other locations throughout
the county.
The Solid Waste Management Advisory Council consisting of a consultant firm with 16
members, is the primary workgroup far the plan. The planning process for this project
will be been done incrementally by chapter. As each draft is reviewed it will be placed on
the website for public input. Once the feedback is received they will prepare a final draft
for the County Commissioner's review and potential adoption.
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There are several key issues for the 2009 Solid Waste Management Plan (SWMP}
Update: new programs and services, addressing growing demand, a contract due to
expire, new facilities, services and technologies, and fair and equitable rates and fiscal
stability. The biggest issue that County faces is that the contracts for operations and the
sale of energy are due to expire in 2014.
Mr. Bickford presented slides which included charts that compared generated versus
disposed solid waste, transfer station tonnages, tonnage at the waste-to-energy facility,
waste disposal trends, waste composition, and waste stream characteristics.
0972 The 2009 SWMP Update included three general categories of recommended strategies: l }
reduce waste generated by people at home and at work; 2) recycle more materials from
waste stream through reuse and recycling and focusing more effort into business and
multi-family housing recycling; 3} provide a cost effective processing and disposal
system and to continue stable, long term system to manage waste that is not recycled.
The update also included several options for future waste processing and disposal: l }site
anew landfill or bioreactor landfill in Marion County; 2) export waste to Coff n Butte I
Riverbend (Benton County); 3) export waste to Regional disposal sites (new Arlington,
OR); 4) or continue operation of the Waste To Energy Facility (WTEF}.
1347 Mr. Bickford briefly reviewed the 2008 Emissions at WTEF. The facility has done a good
job falling well below the EPA limits and operating safely.
The Solid Waste Fund is a dedicated fund with revenues gained through tipping and
franchise fees. The fund covers all cost of operations and includes reserve funds for
closure and post-closure of landfills, environmental cleanup, and capital improvements.
1 b49 The goal for 2014 is to produce less waste, continue to lead State with recovery rate,
maintain tip fees, and have less than 5% of waste disposed in landfills.
Councilor Lonergan questioned if Browns Island was owned by Marion County, what
capacity it is operating at, and why they have not built another facility to meet the
growing demand.
Mr. Bickford stated that Browns Island is owned by Marion County and is a construction
and demolition debris landfill. The plant has an expected 10 to 12 years remaining, but if
they find a way to recycle drywall, they maybe able to add an additional IO years to its
life. He explained that a proposal is currently being developed and noted that it is
expensive to build new facilities. The bonds used to pay for the last facility have just
recently been paid off. Marion County would like to focus more on waste to energy,
commercial recycling, and organics.
Mayor Figley expressed appreciation for presentation
2406 CHAMBER OF COMMERCE REPORT.
Don Judson, Executive Director, stated there would be forum lunch at Wellspring to
honor the Leadership Woodburn graduates.
The next scheduled Greeters would be June 12, 2009 at US Bank. It will be the last
Greeters of the season and will resume September 1 1, 2009.
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The Chamber golf tournament will begin 8:00 on Friday, June l 9, 2009.
2500 WOODBURN SCHOOL DISTRICT REPORT.
Walt Blomberg, School Superintendent, stated that the 2009 graduating class received
over $2 million in scholarships.
0n June 18, 2009, the school district will meet to approve the budget for the following
year. There will be approximately $2 million in cuts, with no reductions in classes but
some reductions in staffing and services.
Mayor Figley applauded the 2009 graduates of the Woodburn High Schools.
2654 CONSENT AGENDA.
A} Approve the Council meeting minutes of May 1 1, 2009;
B} Approve the Recreation and Park Board minutes of May 12, 2009;
C) Accept the Community Services Department Statistics for Apri12009; and
D} Accept the Police Department Crime Statistics report for March and April 2009.
Councilor Schmidt stated that the Police Department's January through March statistics
were unnecessary because they were included in the January through April statistics.
MCCALLUMIPUGH.... Adopt the Consent Agenda as presented. The motion passed
unanimously.
2810 TABLED BUSINESS: COUNCIL BILL N0.2774 -RESOLUTION ENTERING
INTO AN AGREEMENT WITH THE MID-WILLAMETTE VALLEY COUNCIL
OF GOVERNMENTS AND AUTHORIZING CITY ADM[NISTRATOR TO S[GN
SAID AGREEMENT.
MCCALLUM/LONERGAN... Move Council Bi112774 off the table. The motion
passed unanimously.
Community Development Director Hendryx presented a staff report that proposed
entering into an intergovernmental agreement with the Council of Governments on a
business assistance program at a prior meeting and would answer any questions.
Ray Teasley, Mid-Willamette Valley Council of Governments (COG}. Mr. Teasley stated
that the City needs to have program that makes it attractive for private lenders to
participate and loan money. The City needs to allow private lenders first lien position on
collateral.
Councilor McCallum asked if there were any protections for City.
Ray Teasley stated that all loans require one-to-one collateral coverage.
Mayor Figley expressed that some are concerned about the value of the businesses
receiving the loans and that this program will not be 100% financing.
Ray Teasley explained that the program will only allow up to 50% financing and that
there is no way to right all contingencies into the rules. One option is that COG could
prepare and submit a staff report to the City on the applications which would identify
issues and recommendations.
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Councilor Pugh questioned if the City would be sub-contracting the program to COG.
Mayor Figley stated that it is reinsuring knowing that COG has loan officers on staff and
that they have working relationships with banks.
Councilor Cox stated that the resolution is not to adopt the program but rather to enter
into an agreement with COG.
Community Development Director Hendryx stated that the program is outlined as an
attachment to the staff report that includes the program criteria. The program outline sets
out a guideline of loan limits of $25 thousand, or as approved by the City Administrator.
Councilor Cox explained that there is nothing on the agenda that asks City Council to
approve what is set forth in the staff report. There needs to be further discussion on the
program guidelines and he believes the procedures and paperwork is flawed and
guidelines are too rigid. The program is a good idea but more work is needed.
Mayor Figley suggested that the staff report be entered into the agreement with COG.
Councilor Pugh suggested that a committee be made to prepare a more complete business
assistance program.
Mayor Figley stated that there is consensus that a business assistance program would be
an effective use of funds but more work should be done.
Community Development Director Hendryx stated that the guidelines presented to
Council were modeled after the City of Newberg's business assistance program.
Ray Teasley explained that cities determine the policies and set general standards. COG
then puts together the loan applications and forms and begins to market the program. As
loan applications are submitted, COG staff meets with applicants and then prepare staff
report for City review. To date, COG has not had discussions with the City on process.
Mayor Figley established a committee with Councilors Cox and Pugh and Don Judson, a
former banker.
Council Bi112774 will be brought back at the next regular meeting.
4335 PUBLIC HEARING: CONSIDERATION OF SUPPLEMENTAL BUDGET FOR
FISCAL YEAR 2008,09.
Mayor Figley declared the public hearing open at 8:07 p.m.
Finance Director Gillespie explained several changes included in the supplemental budget
for Fiscal Year 2008-09 including a change in accounting procedures for CIP funds,
corrections in erroneous coding of funds, capital improvement projects budgeted byline
item, and unexpected repairs to a sewer line cleaner. A[l changes were tabulated in the
staff report.
No one in the audience spoke either for or against supplemental budget.
Mayor Figley declared the public hearing closed at 8:13 p.m.
LONERGAN/PUGH...birect staff to prepare a resolution. All aye.
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4807 PUBLIC HEARING: CONSIDERATION OF CITY BUDGET FOR FISCAL
YEAR 2009.10.
Mayor Figley declared the public hearing open at 8:14 p.m. on the City's Budget for
Fiscal Year 2009-2010 which includes funds for the State Revenue Sharing Program.
Finance Director Gillespie presented the staff report and stated that the Budget
Committee met on April 18, 2009 and unanimously recommended a budget, property tax
limit, and bond of debt levy to City Council. Since the Budget Committee made their
recommendations, the following adjustments are presented for consideration:
1) Housing Rehabilitation fund was approved fora $450,000 housing rehabilitation
program. The $225,000 business assistance program presented at this Council meeting
would also come from the Housing Rehabilitation fund.
2) PERS reserve should include COLA balance.
3) CIP Environmental Assessment for Highway 214 to Broughton WaylPark Avenue has
a cost of $15b,342, which should be added to the TIF fund with cost from operating
contingency.
Finance Director Gillespie explained that these adjustments, along with three additional
adjustments, would change the total recommended budget by $293,b2S for a total
recommended budget of $57,102,667.
Finance Director Gillespie stated that the City will not be laying anyone off this year. The
City has, however, exhausted all of the ways to avoid layoffs and if the recession
continues for another year there will be layoffs. There will be no COLAs for employees
in FY 2009-10 as a cost saving measure. The City would like to retain trained staff and
come out of the recession strong.
No one in the audience spoke either for or against the proposed budget.
Mayor Figley declared the public hearing closed at 8:22 p.m.
COX/PUGH ... Authorize staff to draft a budget ordinance based on the Budget
Committee's recommendation, including allowable budget adjustments that do not
change the tax levy requirement. The motion passed unanimously,
5723 PUBLIC HEARING: ESTABLISHMENT OF THE IRONWOOD SUBDIVISION
LOCAL IMPROVEMENT DISTRICT FOR REPLACEMENT OF STREET
TREES AND SIDEWALK REPAIRS.
Open 8:23 pm
Councilor McCallum declared conflict of interest and would not participate in the public
hearing.
Councilor Pugh declared potential conflict because his company has listed property in the
affected area but he will participate on a limited basis.
Councilor Lonergan stated that he has a family member living in area but does not see a
conflict of interest.
Public Works Director Brown presented the Ironwood Subdivision Local Improvement
District staff report. He stated that public notice has been made, a petition with over 70%
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neighborhood support was had been completed, and he has received no adverse
comments regarding proceeding with LID.
Councilor Cox asked a procedural question in regards to approval or adoption.
Assistant Attorney Stuart explained that Council would seek to make a resolution to
approve the LID. An ordinance approval will allow staff to move forward.
No comments fir or against.
Mayor Figley declared the public hearing closed at 8:28 p.m..
COX/LONERGAN ... Staff prepare a resolution or ordinance approving staff report and
approving the LID.
All aye.
Councilor McCallum did not participate in the discussion or on the vote.
6334 PUBLiC HEARING: VACATION OF BROADWAY STREET BETWEEN "A"
STREET AND "B" STREET.
Mayor Figley declared the public hearing open at 8:29 p.m.
Public Works Director Brown explained the purpose for the vacation of Broadway Street
between "A" and "B" Street was to consolidate the public works yard and fueling station,
and to provide fuel storage capacity during emergency situations. He stated that the
vacation provides for, and does not want to impede commerce activities.
Tape 2 Public Works Director Brown stated that he had received a letter from Mr. Payne with
PALO, LLC and Valley Rolling, and has had discussions with Doug Colemen with
Industrial Machine, and Wolfer's Heating. He explained that the City has a commitment
to work with businesses and the vacation would better utilize the square footage
dedicated towards the street and still allow for commerce activity.
City Administrator Dericksonstated that correspondence has been received by City
Council from PACO, LLC and Valley Rolling.
Public Works Director Brown stated that those in the affected area have been notified but
the responses have come late in the process. Those who object the project are concerned
that they are giving up a tangible ability to transit and utilize the area with na
reassurances that the City will not block off the street in the future.
There were none in favor who wished to speak.
Laura Hagenauer, Valley Rolling -PALO, LLC, 3l0 Broadway Street, Woodburn, OR.
Ms. Hagenauer explained that their main concerns were employee parking and to
continue semi-truck use on the street.
Chris Karsseboom, 810 E. Cleveland Street, Woodburn, OR. Mr. Karsseboom expressed
his concern for the property owners who may not be able to lease their buildings if the
roadway is vacated.
0555 Larry Payne, PALO, LLC, 21 I00 S. Deer Creek Lane, Colton, OR. Mr. Payne is the
owner and property manager of PACO, LLC and explained that he will continue to be in
objection until he receives written assurance from Council that the vacation will not
hinder the lease of the property in the future or affect Valley Rolling Metals.
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Doug Coleman, Industrial Machine, Woodburn, OR. Mr. Coleman is the president and
owner of Industrial Machine and spoke with Public Works Director Brown about the
vacation. He explained that Dan Brown had assured him that the City would
accommodate their needs and they would be able to continue to use Broadway Street to
load and unload their semi-trucks. Mr. Coleman would like written assurance.
Public Works Director Brown stated that the roadway can be better utilized if it is vacated
and allow for commerce activity. Currently, Broadway Street is atwo-lane street with
parking on both sides and amenities that are not being used. Asemi-truck lane could be
added to allow for semi-truck traffic with a limited access permit for local deliveries. He
explained the benefits of the project and how it complies with City goals.
Mayor Figley stated that she would have liked to see the permit arrangement prior to
taking any action.
Public Works Director Brown stated that the City would need to negotiate and address the
local delivery restriction permit.
Councilor Pugh asked that Public Works Director Brown bring an agreement to Council
that would provide assurance to the property owners and tenants that they would be able
to continue use on Broadway Street.
Councilor Schmidt expressed concern over how initial agreements are changed over time.
Councilor Cox asked if Public Works Director Brown was unaware of opposition.
Public Works Director Brown stated that he did not know of many f the concerns until
latter part of last week.
Mayor Figley agreed with Councilor Pugh and feels that there needs to be a provision or
agreement with the property owners.
Councilor Cox agreed with Mayor Figley and Councilor Schmidt in that initial
agreements are often changed over time, and that once current staff is gone, verbal
commitments are often forgotten. He also expressed concern that vacating a street for the
City' business purposes may be an inappropriate reason to vacate a public street unless
everyone is in agreement.
1587 Mayor Figley declared the public hearing closed at 8:59 p.m.
Council would like to see documentation at the time the vacation ordinance presented.
1 b33 COUNCIL BILL -MILL CREEK GREENWAY PHASE I PROJECT
._
Mayor Figley stated that testimony from audience would be limited to two minutes since
topic has been discussed in great lengths previously.
Community Services Director Row stated that a working group of comprised of six
individuals, three in favor and three against, was made to address citizen concern over the
Mill Creek Greenway Phase I Project. All members of the group participated in a site vlslt
and at the May 19, 2009 meeting five of the six members attended and discussed
significant points, including crime, property values, and impact to wildlife. Not every
member supported the project but they worked together to identify the following nine
recommendations:
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1 }The trail south of the pond should be constructed at least 25 feet from property line;
2} in Hermanson Park III, Wilson Street north edge of the pond the trail should be
constructed along the tree line, immediately to the east of the creek;
3) Trail surface should consist of screen gravel fines rather than woodchips in the section
by Wilson Street to Deer Run Street;
4) A four to five foot buffer mowed on each side of the screened gravel fines trail;
5) The observation platform should be moved from the east side of the pond to the
clearing at the north side of the pond and should face south;
b} Good signage should be included at key trail access points and should identify the
Greenway Trail and important park rules;
7}The City in cooperation with the Meadow Park Homeowner's Association should
install private propertylno trespassing signs on the tennis and basketball courts;
8) The cherry tree adjacent to the proposed sidewalk on Marshall Street should be
removed to enable the sidewalk to remain a consistent five foot width;
9}And street lighting for security should be provided at the trail heads and the City
should work with adjacent property owners to confirm their desire for lighting.
At the May 19`h meeting, four out of the five members felt that there would be minimal
impact on wildlife. The group also articulated a desire for the City to make a commitment
to maintain and improve safety and maintenance in the project area, which are detailed in
the staff report and involve both the Police Department and the Public Works
Department. Staff is aware that not all residents will be in agreement with the work done
by the committee but feel that the nine recommendations provide good design changes
and are best option for the City. If Council chooses to move forward with the project and
incorporate the recommendations, the bid can open this summer and work outside of the
wetland areas can begin.
Councilor Schmidt asked where the platform would be in respect to the creek and if the
City planned to remove the reed canary grass.
Community Services Director Row stated that the platform would be on the north side of
the pond on east side of creek. He explained that reed canary grass is an aggressive,
invasive plant and the City plans to mow the area along the trail but leave the remaining
grass as it is until complete eradication can be taken during a wetlands restoration.
Councilor Lonergan asked what the annual maintenance would be for the gravel fines
trail.
Community Services Director Row stated that the annual maintenance for the gravel f nes
portion of the trail would be less than for wood chips, although the plan still needs to be
approved by DSL.
City Administrator Derickson asked if the project included two different buffer areas.
Community Services Director Row stated that there would be an un-mowed buffer along
the creek and a four to five foot mowed buffer along trail.
Councilor Berkey asked if the Oregon State Parks have ever had a breach of contract.
Community Services Director Row further explained process in working with Oregon
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State Parks and what the consequences would be if the City chose to change the original
proposal or back out of the grant.
City Administrator Derickson stated that if the City backed out the grant it would not only
have to pay back the money, but also be unable to procure future grants because
credibility to administer the grants has been compromised.
Councilor Schmidt presented photos of the Mill Creek Greenway area including photos of
Cleveland Street's current four foot wide sidewalk; ban tail birds in 2006; graffiti on
fences; graffiti in the gazebo; height of the reed canary grass; ducks in a pond in 2005;
and geese in another pond area.
3981 Linda D.Mayer - 914 Meadowvale Lane, Woodburn, OR. Ms, Mayer stated that she
found the original survey on the proposed trail to be vague but responded and participated
on the Greenway committee. She explained that she has more concerns that have not been
discussed with Council and believes the views presented by staff have been slanted. As it
stands, she does not believe this portion of the trail should move forward and there are
SDC's available to cover the costs spent on this portion of the project. She urged staff to
consider voting against this portion of the project. An e-mail had also been forwarded to
Council.
Brenda Tuley -108$ Hermanson Street, Woodburn, 4R. Ms. Tuley stated that she also
attended the initial Greenway committee meeting but did not attend May 19`h meeting
because it was implied that the project would be approved regardless of the groups'
views. She stated that at the initial neighborhood meeting in April there were
approximately seventy people in attendance and the majority were in opposition to the
project, The three City Council meetings regarding the Greenway project have indicated
the same levels of opposition.
4588 Douglas Hannan - 978 Amity Ct, Woodburn, OR. Mr. Hannon purchased his property
approximately five years ago due largely to the appeal of the open area behind his home.
He explained that he is opposed to this project not only for security reasons but also due
to fiscal responsibility.
4730 Christina Arevalo - 980 Wilson Street, Woodburn, OR. Ms. Arevalo agreed with Ms.
Tuley and believes that a majority are against this phase of the trail project in the
geenway. She also stated that the wetland mitigation that has taken place south of Wilson
Street over the last four to five years has been unsuccessful and indicates poor
maintenance habits. She questioned the enforcement of the twelve food asphalt pedestrian
walkway and the whether there would be wetland mitigation during construction.
Richard Lowry, 479 Fifth Street, Woodburn, OR. Mr. Lowery stated that he is in favor of
project and disagrees with the previous speakers in that the majority of people are against
the project. He feels that this is a very good project for the City of Woodburn and security
concerns have been overstated. An e-mail had also been sent to City Council.
Durrell Crays -161 N. Settlemier Avenue, Woodburn, OR. Mr, Craize thanked
Councilor Schmidt for the photos he provided and stated that the images he presented are
the exact reason why the project should move forward. The Mill Creek Greenway area is
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one of the most beautiful areas of Woodburn and the property belongs to everyone not the
adjacent property owners. Mr. Craize stated that he alsa participated in the committee and
the nine recommendations should address any concerns.
Lisa Ellsworth -198 Wilson Street, Woodburn, OR. Ms. Ellsworth stated that she is also
in support of project. She explained that livability is important to her and project would
provide affordable recreation. She stated that she has heard people express their fears but
explained that when trails go into an area crime rates tend to drop. This project would
enhance the entire Woodburn area,
Richard Bjelland - 888 Wilson Street, Woodburn, OR 97071. Mr. Bjelland stated that he
is also in support of project and believes it will play a key role in developing
infrastructure that is needed within the City of Woodburn. He explained that he enjoys
walking on trails versus streets and would like areas to observe and participate in. He
stated that the graffiti is on fenced areas in the Meadow Park development which are not
included in the greenway project. He also stated that he believes this project is an
important economic development opportunity and a great use of stimulus funds. If the
City does not proceed with this project it will receive another grant from S#ate Parks.
57b3 Zandi Cox, 9b8 Hermanson Street, Woodburn, DR. Ms. Cox stated that she is not a
supporter of original plan and believes there is a communication problem with the City
and its residents and the project does not have the support it needs to move forward. She
hopes that original plan is taken off the table but does not want the project to be cancelled
altogether. She urged council to consider the project with the nine recommended changes.
Chris Karsseboom - 810 E. Cleveland Street, Woodburn, OR. Mr. Karsseboom stated
that the City does not have the money to spend on this project and the majority of
property owners are against it. The maintenance expense will be great and no one thinks
of the long term affect of the project.
Kelly Jacobucci- 949 Deer Run Lane, Woodburn, 4R. Ms. Jacobucci is treasurer of the
Meadow Park Homeowners Association and stated that after reading the nine
recommendations, she feels that it is a good move to construct the trails.
Joe Jacobucci - 949 Deer Run Lane, Woodburn, 4R. Mr. Jacobucci is president of the
Meadow Park Neighborhood Association and is also in support of the project. He also
stated that on behalf of the neighborhood association, their greatest concerns were
security, traffic and trash.
Mayor Figley thanked everyone who spoke and to those who attended to listen to
comments.
Tape 3
Mayor Figley stated that she believes the modifications made by the Greenway committee
are enhancements and feels strongly that this is the first phase of a project that will
enhance the City. She stated that she understands and respects the concerns of neighbors
for their privacy and security, and called a neighborhood meeting because of crime
concerns. Mayor Figley supports the project as amended.
Councilor Pugh agrees with Community Services Director Row in that the experience
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learned from this project has been good for everyone, and is proud that the City does not
force projects and tries to bring as much satisfaction as possible.
PUGHI MCCALLUM...staffresuucture the plan to include the nine recommended items
for Council to make its decision.
Councilor McCallum asked where construction of the project would stand if Council
waited until the following meeting in June to make its decision.
300 Community Services Director Row stated that there no guarantees that work will get done
this year and there would be no work in the wetlands area.
Councilor Cox stated that if the motion passes it would be sufficient authority to begin
bidding on the project.
Councilor Schmidt stated that he is aware that the property is owned by City but the area
presented in his photos was donated to the City by a homeowner's association. He
explained that when he moved to the area sixteen years ago there was no graffiti. Graffiti
did not appear until the area was opened up. He also expressed concern that the path
would provide easy access to a known drug house in area and if the grass is not mowed it
will provide a lot of hiding spaces.
Councilor Lonergan stated that he has seen great movement with this project and the City
and community coming together to provide these nine recommendations. He stated that
the land was donated to the City by multiple developers with a vision that, if funds were
available, the area could be developed and it would be a great asset to the City. He
agreed that security is a big issue but is in favor of the project.
Councilor McCallum stated that he has heard from many residents both in support and
opposition and expressed his appreciation for their comments. He stated that he feels that
this will be a tremendous asset to the City, and although there will be problems, the City
will address them. He thanked everyone that participated.
Councilor Cox stated that he hopes everyone feels that they were respected throughout
the process and that they were listened to.
0852 Councilor Berkey expressed her appreciation for all of the input.
The vote was 5-1 with Schmidt voting nay.
0860 COUNCIL BILL N0.2780 - QRDINANCE ADOPTING A SUPPLEMENTAL
BUDGET FOR FISCAL YEAR 2008-09.
Councilor McCallum introduced Council Bill No. 2780. Recorder Tennant read the two
readings of the bill by title only since there were no objections from the Council. On roll
call vote for final passage, the bill passed unanimously. Mayor Figley declared Council
Bill No. 2780 duly passed with the emergency clause.
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0979 COUNCIL BILL N0.2781-ORDINANCE AMENDING ORDINANCE 2010,
21 I1, 2250 AND 2438 IN ORDER TO ALLOW FOR INSTALLMENT AND
DEFERRAL PAYMENT OPTIONS FOR SYSTEMS DEVELOPMENT
CHARGES.
Councilor McCallum introduced Council Bill No. 2781. The two readings of the bill
were read by title only since there were no objections from the Council.
Councilor Cox stated that he will be voting nay since he feels that this ordinance needs
some additional work and would like to discuss it with the City Attorney before the next
regular meeting. Following brief discussion amongst the Councilors, the vote was 4.2
with Councilors Pugh and Schmidt voting nay.
Mayor Figley stated that this bill will be brought back to the Council at their next regular
meeting for final action.
121 b COUNCIL BILL N0.2782 - ORDINANCE TO ESTABLISH A LOCAL
IMPROVEMENT DISTRICT TO REPLACE STREET TREES AND REPAIR
SIDEWALKS IN IRONWOOD SUBDIVISION.
Council Bill No. 2782 was introduced by Councilor Lonergan.
Councilor McCallum declared a conflict of interest since he lives in the Ironwood
Subdivision and stated that he would not participate 'rn the discussion or vote on the bill.
Councilor Pugh declared potential conflict because his company has listed property in the
affected area.
The two readings of the bill were read by title only since there were no objections from
the Council.
Councilor Cox questioned if there was a need for an emergency clause in or to begin
work on this project immediately.
Since staff did not feel that the emergency clause was necessary, Mayor Figley called for
a vote on the Council bill.
0n roll call vote for final passage, the bill passed 5-0 (Councilor McCallum did not take
part in the discussion or in the final vote).
Mayor Figley declared Council Bill No. 2?82 duly passed.
1426 COUNCIL BILL N0.2783 - ORDINANCE TO VACATE BROADWAY STREET
BETWEEN "A" STREET AND "B" STREET.
Mayor Figley stated that, following the public hearing, staff was asked to work with
adjacent property /business owners before the Council would bring this bill up for
consideration.
1453 COUNCIL B1LL N0.2784 -RESOLUTION AUTHORIZING SIGNERS ON THE
CITY'S U.S. BANK ACCOUNTS.
Councilor McCallum introduced Council Bill No. 2784. Recorder Tennant read the bill
by title only since there were no objections from the Council. On roll call vote final
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passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2784 duly
passed.
1525 COUNCIL BILL N0. Z?85 -RESOLUTION AUTHORIZING THE
INSTALLATION OF STOP SIGNS ON FAIRWOOD CRESCENT: JUNE WAY,
AND JUNE CIRCLE.
Council Bill No. 2785 was introduced by Councilor McCallum. The bill was read by title
only since there were no objections from the Council. On roll call vote for final passage,
the bill passed unanimously. Mayor Figley declared Council Bill No. 2785 duly passed.
160o OLCC APPLICATION FOR NEW OUTLET FULL OFF-PREMISES SALES AND
LIMITED ON-PREMISE SALES: Sin Wine & Bistro,1001 Arney Rd, Suite S1Z~
LONERGAN/COX ...Recommend that OLCC approve a New Outlet application for Sip
Wine & Bistro.
Councilor McCallum questioned if this location was previously licensed by OLCC and if
there were rules in place for outdoor serving of alcohol in a fenced area.
All aye.
t 745 CITY ADMINISTRATOR'S REPORT.
City Administrator Derickson stated that he received a memo from Mary Tenant
regarding Judge Zyryanoff requesting to appoint apro-tem judge.
Councilor Cox stated that he would like more information on the pro-tem judge.
Council has 30 days to disapprove f udge Zyryanoff s appointment.
City Administrator Derickson also stated that the congressional six-year reauthorization
bill will move to the floor of the United States Congress at any time and the Senate
Committee, the legislation that has the $15 million allocation for the City's interchange
project, is still forming. City Administrator Derickson believes it will be beneficial for the
Mayor and himself to attend to secure efforts in Washington DC and would like
Council's support.
The Councilors expressed their support for Mayor Figley and City Administrator
Derickson to visit Washington DC and represent the City.
2110 MAYOR ANll COUNCIL REPORTS.
Councilor Schmidt stated that he and several others had been contacted regarding the
number of taxi services operating in the city.
City Administrator Derickson stated that he and City Attorney Shields have had
discussions and will return to Council with recommendations that provide a framework to
ensure that the taxi services are not a detriment to the community but a provide a valuable
service.
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2266 EXECUTIVE SESSION.
Mayor Figley entertained a motion to adjourn into executive session under the authority
of ORS 192.660(2)(d).
PUGH/MCCALLUM....adjourn to executive session under the statutory authority cited
by the Mayor. The motion passed unanimously.
The Council adjourned to executive session at 10:40 pm and reconvened at 1 l :06 pm.
Mayor Figley stated that no action was taken by the Council while in executive session,
however, they would be introducing a Council Bill for Council consideration.
2380 COUNCIL BILL N0.2786 -RESOLUTION AUTHORIZING EXECUTION OF
COLLECTIVE BARGAINING AGREEMENT WITH AMERICAN
FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES
~AFSCME) LOCAL 642 EFFECTIVE JULY 1, 2009 THROUGH JUNE 30, 2012.
Council Bill No. 2786 was introduced by Councilor McCallum. Recorder Tennant read
the bill by title only since there were no objections from the Council. On roll call vote for
final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2786
duly passed.
2477 ADJOURNMENT.
PUGH/MCCALLUM .... Meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 11:08 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
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Executive Session
COUNCIL MEETING MINUTES
June $, 2x09
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, JUNE 8, 2009.
CONVENED. The Council met in executive session at 10:45 p.m. with Mayor Figley presiding.
ROLL CALL. Mayor Figley Present
Councilor Berkey Present
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallum Present
Councilor Pugh Present
Councilor Schmidt Present
Staff Present: City Administrator Derickson, Assistant City Administrator Stevens, Assistant
Attorney Stuart, City Recorder Tennant
Mayor Figley reminded the Councilors and staff that information discussed in executive
discussion is not to be discussed with the public.
The executive session was called to conduct deliberations with persons designated by the
governing body to conduct deliberations with persons designated by the governing body to carry
on labor negotiations pursuant to ORS 192.b60(2)(d).
ADJOURNMENT,
The executive session adjourned at 11:05 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 1-Executive Session, Council Meeting Minutes, June 8, 2009.
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COUNCIL WORKSHOP MINUTES
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0001 D„ ATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, JUNE 8, 2009,
CONVENED. The workshop convened at 6:00 p.m. with Council President McCallum
presiding.
0010 ROLL CALL.
Mayor Figley Present (5:39 pm}
Councilor Berkey Absent
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Present
Staff Present: City Administrator Russell, Asst. City Attorney Stuart, Asstistant City
Administrator Stevens, Public Works Director Brown, Community Development
Director Hendryx, Finance Director Gillespie, Randy Scott, Curtis Stultz, Julie Moore,
Mike Ferguson, Robert Knorr, City Recorder Tennant
O1 SO WASTEWATER TREATMENT PLANT FACILITIES PLAN.
Public Works Director Brown stated that the goals of the Wastewater Treatment Facilities
Plan are to communicate the findings of the planning effort and will be presented in three
volumes: Volume 1 addresses the plan and the natural treatment system; Volume 2
addresses the collection system and the needs; and Volume 3 addresses the financial plan
to execute the capital improvement. Staff would like additional direction from Council in
how to proceed with the financial planning and obtaining public outreach associated with
the project.
Public Works Director Brown introduced the planning team which consisted of CH2M
Hill representatives, City staff, and Citizen Advisory Committee of which include John
Reinhardt and Willis Grafe.
Public Works Director Brown gave an overview of the projects background. He
explained that in 1995, the Facilities Plan was initiated and capital improvements were
completed. There were a number of requirements that the City needed to comply with
including permitting requirements and mutual agreements with DEQ. The 1995
Wastewater Facilities Plan developed atwo-phase approach to how Woodburn would
address its treatment plant. Phase II of the project required planning to accommodate the
new regulatory requirements. Public Works Director Brown explained that the 1995 new
wastewater rates were adopted and intended to be in place for a five year period.
However, there were no changes in the rate structure from 1995 to 2007. In 2007 new
wastewater rates were adopted that were intended to address an immediate capital
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improvement needs and were considered to be an interim rate increase. In 1995, the
SDC's were also adopted and no subsequent adjustments have been in place.
502 The Plan update addresses an adjust to the TMDL (Total Maximum Daily Loads} that
could be put into the Pudding River aspart ofthe Molalla/Pudding sub-basin, and
because Woodburn is one of the primary point source dischargers in the Pudding River,
the City is the f rst required to improve TMDL.
598 Public Works Director Brown explained that the plan update also address growth, new
system information, available and needed funding, and public education and outreach. As
of now, public involvement included an open house on November 13, 2008 and a future
open house will be scheduled.
658 Existing conditions involve Volume 1: Wastewater Treatment "Loads and Flows",
Volume 2: Collection and Transmission, and Volume 3: Rate Study. He explained that
the Loads and Flows concept is used to anticipate future loads and is more accurate than
population based methods. The Collections and Transmission portion of the plan was
neglected in the past and includes inf ltration of ground and storm water into the
wastewater system and lift stations. The plan update identifies both treatment plant needs
and commercial allocated versus actual flows and loads.
959 Capital improvements needed through 2030 total $94 million and are broken into phases:
project delivery based upon system need, regulatory requirements dictated initial capital
outlay, and growth dictates improvements after 2020. Public Works Director Brown
presented a Facility Plan Costs by Component graph which indicated that growth is
responsible for approximately $60 million of the total expected cost.
1069 The treatment plant will be upgraded to a type I facility which requires higher level of
redundancy in its processes. The City has been progressive in its use of the poplar tree
system and the Natural Treatment System Plan will continue to promote the concept of
land application of wastewater and include wetlands treatment of discharge to meet
TMDL requirements.
1238 Collection and transmission of wastewater is also included in the plan and consists of
eighty-seven miles of pipe and eight pump stations. A study is needed to guide system
improvements for the future growth and address wet weather flow management, system
repair, rehabilitation and replacement. Public Works Director Brown detailed the costs
involved and what resources will be used to pay for upgrades.
1437 Noted that it costs $390 million to replace eighty-seven miles of wastewater collection
and transmission lines.
Public Works Director Brown explained that current rates do not meet system
requirements and rate structure has led to backlog of deferred maintenance.
1648 The financial impacts identified include limitations on future funding eligibility and pass
through costs.
l 870 Public Works Director Brown presented a Financial Impact graph that showed the
expenditures on an annual basis over then next twenty years and compared current rate
revenues to alternative rate revenues. He briefly reviewed other options available in
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making rate adjustments over the years and feels that it is important to set up a multi-year
financial plan to determine system-wide rate increases.
2170 Mayor in attendance at 5:39 p.m.
2175 Councilor Cox asked if the plant capacity needs to be 300% of the actual discharge
because of the infiltration that occurs and if the City could reduce the design requirement
for the capacity of the plant by implementing an aggressive program to upgrade the City's
collection system.
Public Works Director Brown explained that some of the improvements outlined for the
plant have been included in the plan and the plant was originally designed to handle a
large amount of infiltration. Less and less of the capacity of the plant will be consumed by
infiltration and it will be more tailored towards growth and the increase of the waste
stream. The City needs to show DEQ that they are actively working to reduce infiltration
and exploring options for reducing infiltration.
Randy Scott explained that the plan includes on-going replacement of transmission lines
that are seventy years or older.
2b53 Public Works Director Brown stated that one of the proposals in the financial plan that
the City is considering is increasing SDC's significantly. It may seem like the increase is
drastic but only because SDC's have not indexed with the cost of living over the years.
There was discussion amongst the Councilors and staff in regards to population growth
and SDC's.
Councilor Lonergan asked if the poplar trees saved the City money.
Public Works Director Brown stated that the poplar trees have saved the City some
money in the design of the treatment plant. The market and technology associated with
the poplar trees is not a large benefit. The real benefit comes from applying the discharge
and receiving a carbon credit. He stated that the Citizen's Advisory Committee felt that
the plantation demonstrated a community value and commitment.
Councilor Lonergan asked about charges to food processors.
3297 Public Works Director Brown explained that food processors are allowed very large
allocated amounts, although they are operating far below capacity. The City needs to
decide whether it will allow for the same allocations or renegotiate.
3465 Councilor Lonergan asked about the economic impact to the food processors.
Public Works Director Brown stated that they have not had formal discussions with the
food processors but there was a representative in attendance at some of the Citizen
Advisory Committee meetings.
Staff will do whatever they canto reduce total estimated costs and numbers shown in his
presentation are maximum costs based on commercial bonding but other federal and state
financial sources could reduce the estimated cost.
3750 Councilor McCallum questioned the population estimate of 42,000.
Public Works Director Brown explained that the population estimate came from
Winterbrook Community Resource Planning study that ties into the City's and Marion
County's Comprehensive Plans. The twenty year plan uses a 2.8% growth rate per year
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through 2020 and a 1.9% growth rate unti12030. He explained that the plan contains solid
information on improvements to be made over the next ten years and Woodburn is a point
source and is targeted by DEQ to comply with standards. When upgrades to the plant are
in place, the potential reuse of the water will be very great and it can be used on parks and
golf courses.
There was discussion amongst the Councilors and staff in regards to the discharge in the
Pudding River,
4435 Public Works Director Brown stated that he would like Council's approval to complete
the plan and formalize the Citizen's Advisory Committee's advisement to Council. He
would also like Council to authorize an open house to allow for communication with the
public. He stated that he felt obligated to brief Council on the plan before the open house
since questions would mast likely be directed towards them.
There was discussion amongst the Councilors and staff in regards to the presentation of
the plan.
4820 Public Works Director Brown stated that he feels that the City needs to be in a position to
move forward with the plan by the end of summer.
5000 There was consensus amongst the Council to allow Public Works Director Brown to
move forward with open house, etc.
5225 Mayor Figiey closed the workshop at b:18 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, City Recorder
City of Woodburn, Oregon
Page 4 -Council Meeting Workshop Minutes, May 12, 2008
20
Minutes
Woodburn Recreation and Parks Board
Tuesday, June 9, 2009
1;00 p.m.
1. Call to Order
The meeting and was called to order at 7:00 p.m.
2. Roll Call
Board Chair Rosetta Wangerin Present
Board Secretary Eric Morris Present
Member Joseph Nicoletti Present
Member Judy wesemann Present
Member Vacant
Member Charlene Williams Present
Member Alexa Morris Present
Staff present: Jim Row, Community Services Director; Stu Spence, Recreation
Services Manager; Paulette Zastoupil, A.A.
3. Approval of Minutes from May 12, 2009
Joseph Nieoletti/Judy Wesemann -Motion to accept the minutes as written.
The motion passed unanimously.
4. Business from the Audience
None
5. OLD BUSINESS
Adopt-A-Park Program
The Board reviewed the Adopt-A-Park Program guidelines developed by Parks
Maintenance. After reviewing, Jim asked the Board if they had any additional
comments. After a brief discussion, the Board suggested several language
changes in the document. The recommended language changes will be passed to
Matt Gwynn to review before implementing the program.
Judy WesemannlJoseph Nicoletti -Motion to accept Adopt-a-Park Program
with recommended language changes. The motion passed unanimously.
Mill Creek Greenway
Jim gave a brief history on the process that has occurred to date; including the
March 23~~ Public Hearing on the Parks Master Plan in which neighborhood
residents gave significant testimony concerning the Mill Creek Greenway project;
April i6th meeting with neighborhood residents in where Phase I issues were
summarized; as a result of that meeting, a committee was formed to work on the
issues, concerns and solutions; On May 18`f', the committee came to a consensus
to incorporate the following nine recommendations into the plan;
1. In the area south of the pond, the trail should be constructed at Lease 25
feet away for the neighbors' property lines.
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Minutes
Woodburn Recreation and Parks Board
Tuesday, June 9, 2009
7:00 p.m.
2. From Wilson St. to the north edge of the pond, the trail should be
constructed along the tree line immediately to the east of the creek, rather
than along the east property line.
3. In the section from Wilson St. to Deer Run, the trail's surface should
consist of gravel, rather than wood chips.
4. A 4-5 foot buffer should be mowed on each side of the gravel trail from
Deer Run trailhead to Nilson Street.
5. The observation platform should be moved from the east side of the pond
to the clearing at the north side of the pond, and should face south.
6. Good signage should be included at key trail access points, identifying the
greenway trail, park rules, and the fact that trail/park closes at dark.
7, The City, in cooperation with the Meadow Park Homeowners'
Association, should install "Private Property - No Trespassing" sign on
the tennis and basketball courts.
8. The cherry tree adjacent to the proposed sidewalk on Marshall St. should
be removed, to enable the sidewalk to remain a consistent 5 feet in width.
9. Street lighting for security should be provided at the trailheads.
4n June $t", the City Council directed staff to proceed with the Mill Creek
Greenway Project, incorporating the recommendations developed by the citizen
committee.
6. NEW BUSINESS
None
7. Business from the Department
Recreation -Stu Spence
Adult Sports -Men's League Softball started on May 26 and has 4 teams. Co-ed
Softball begins next Monday. Adult Soccer League this summer will start in
August.
Youth Sports - T-ball, Toss-ball (coach pitch) have concluded. Girl's softball
season runs until the later part of the month. Hosted regional sectional of the
MLB Pitch, Hit & Run where one kid from Newport and one kid from NE
Portland competed.
Active Adult -The active adult trips; trips have continued to have 25-30
participants. This summer, Stu has scheduled a hot air balloon ride.
21St Century -The 21St Century grant was fully funded. This is a 5 year grant,
over $400,000 per year to the district. It will allow us to maintain our After
School Program and offer a sliding fee scale for low income families.
Teen Program -Teen summer schedule is busy with 1 field trip per week,
Audrey, the AmeriCorps volunteer from the School District will shift her time to
help us until July 30t".
Boys and Girls Club & After School Club - A steering committee has been
formed and its first meeting will be held next week with the Executive Director of
the Salem Boys & Girls Club. The goal is to build sustainability for the After
School Program.
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Minutes
Woodbum Recreation and Parks Board
Tuesday, June 9, 2009
7:00 p.rn.
Page 3
Summer Day Camp -Fully staffed using After School Club personnel along with
Kim Veliz. The School District is providing snacks and lunches into early
August. We anticipate about 50 kids per week, from kindergarten to 8`h grade.
Recruitment - We have had some turnover in the teen drop-in center, so I am
currently recruiting for a teen coordinator. Also, recruiting for next year's
AmeriCorps member,
Fourt______h of,_July -Title Sponsorship is WAVE Broadband, vendors are being
selected and all entertainment is booked.
Youth Advisory Board -The Youth Advisory Board will remain active all
summer with projects including the Kiwanis Safety Fair, Salud Health Fair, Fiesta
Mexicana parade, and more.
Walt's Run -Partnered with Woodburn Broud for this event, hoping to increase
participation from the community.
Stu also recognized the student volunteer work of Woodburn School District's
Academy of International Study spreading bark dust at Centennial Park and
Academy of Art, Science and Technology spreading bark dust at the Library, City
Hall, Aquatic Center and painting the Settlemier Teen Scene building.
The Board discussed the playground replacement program, and possible grant
opportunities.
Aquatics -Jim Row
Jim reported that the Aquatic Center is still working on the HVAC system, and
that the system experienced a compressor failure last week. The compressor
extracts excess heat from the air and injects it into the pool water. Another
compressor has been ordered and will be installed soon. Debbie is busy with
Water Safety and Lifeguard training for the busy summer season. All summer
programs begin June 19`" and she has seen an increase in using the pool for end of
the summer school parties. The Aquatic Center's summer television commercial
will be starting to air soon.
Parks and Facilities -Jim Row
Centennial Park
Jim reported that he will present our $750,000 grant request for Centennial Park
to Oregon State Park's Local Government Grant Advisory Committee tomorrow.
Jim explained that the State received requests for 4 times the amount of available
funding. As such, he must be prepared to address the question, ``what could you
do with less"? He expects awards to be announced in July, and grant agreements
are executed in September.
Rosetta asked about the possibility of receiving federal stimulus funding for park
projects. Jim explained that agencies across the State have been researching the
availability of programs that might fund park projects without much success. The
Board discussed their desire to secure funding to replace the playground at
Wyffels Park.
23
Minutes
Woodburn Recreation and Parks Board
Tuesday, June 9, 2009
7:00 p.m.
8. Future Board Business
Adopt-A-Park update
9. Board Comments
Alexa Morris will not be able to attend the next meeting, due to a prior
commitment.
Eric Morris stated that Jim did a great job presenting Mill Creek Greenway
recommendations to the City Council an June 8, 2009,
10. Adjournment 5:15 p.m.
Eric Morris, Board Secretary
Date
Paulette Zastoupil, Recording Secretary
Date
Page 4
24
COMMUNITY SERVICES DEPARTMENT STATISTICS
MAY 2009
Recreation Services Division
Mav-os Mai-09 zoo_ 200
Revenue: $18,095.07 $492.30 $130,561.80 $92,159.39
Expenditures: $24,145.86 $21,210.62 $288,679.10 $297,602.90
Program Attendance:
Youth Sports: 99 65 1, 09fi 1,490
Adult Sports: 0 48 2,415 1,292
Youth Programs: 0 0 1,610 448
Adult Programs: 7 32 35 259
Teen Programs: 498 1,498 4,273 9,336
After School Club: 2,891 2,016 20,459 17,812
Special Events: 0 0 10,200 3,060
TOTAL: 3,495 3,659 40,088 33,697
Aquatics Division
May-08 May-09
Revenue: 16,304.20 6,789.79
Expenditures: 51,873.08 43,396.80
Cost Recovery: 31 % 16%
Attendance: 4,415 3,795
Lesson Enrollment:
Group: 109 113
Adults: 11 9
Private: 13 3
4th Grade: 0 0
9-May TOTAL: 133 125
Library Division
zoo 20_ o-.
$159,156.76 $162, 353.07
$522,874.65 $565,722.86
30% 29%
49, 279 53, 826
a a
a o
1,185 1,125
55 33
65 75
349 28l
1,648 9,520
M~-08 Mav-09 Zao___s YTD Zoo_
Revenue: 29,243.56 20,114.36 $97,689.27 $110,779.25
Expenditures: 80,919.19 80,559.93 $871,844.72 $933,475.50
Library Attendance: 16,432 15,853 181,594 186,809
Library Circulation: 11,162 10,845 126,708 129,606
Adult Program Count: 2 1 20 28
Adult Attendance: 35 14 3,925 3,888
Youth Service Program Count: 37 45 322 293
Youth Service Attendance: 636 1,415 6,921 8,21fi
Database Usage: 364 598 6,030 13,687
Adult Computer Usage: 4,282 4,371 48,660 45,346
Youth Services Computer Usage: 798 806 9,735 10,130
Room Reservations 2 20 73 167
New Adds: 423 591 5,367 4,714
Volunteer Hours Worked: 98 118 1,030 1,343
25
CI TY OF WOODS URN
Community Development
MEMORANDUM
270 Montgomery Sfnref Woodburn, Oregon 9707?
Date: June 10, 2009
To, Jim Hendryx, Community Development Director ~ r C
From: Building Division
Subject: Building Activity for May 2009
(503) 962.5246
2oa~ 2o0a 2009
No. Dollar Amount No. Dollar Amount No. Dollar Amount
Single-Family Residential 10 $2,094,639 2 $416,198 1 $160,458
Multi-Family Residential 20 $14,490,950 0 $0 0 $0
Assisted Living Facilities 0 $0 0 $0 0 $0
Residential Adds & Alts 11 $153,310 5 $94,569 7 $114,300
Industrial 0 $0 0 $0 1 $80,000
Commercial 8 $2,892,384 8 $98fi,000 2 $7,000
Signs and Fences 0 $0 3 $1,998 0 $0
Manufactured Homes 3 $115,000 1 $140,000 1 $5,000
TOTALS 52 $19,746,283 19 $1,598,765 12 $366,758
Fisca( Year to Date (July 1-
June 30 $38,083,012 $34,380,265 $8,981,913
1:1Community DevelopmentlBwldmglf3uilding ActivitylBldgAct•2009181dg Activity - Mertgslme nc y 2009.da
PLANNING PROJECT TRACKING SHEET
Revised: Tuesday, June 16, 2009
Project Applicant Description Status: Date Deemed 120 Da Planner
Y
Received Cornplete Comp Date
Sitelocabon:
CPA 2008-01, City of Amend the Comp. Plan Received 1212912008 Natalie
Woodburn • to adopt the revised l.abossiere
Community Parks and Recreation
Services Master Plan as asub-
exhibit.
Referrals FaciNties Mail Notice Notice to Post Stf Rpt Due PC Hearing PC Final Appeal
Meeting for PC Paper Properly Admin Dec. Order Deadline
0210612009 01131!2009 0212612009
DR 2009- Oregon Military Addition to a National Received 0511612009 Don Dolenc
01,CU 2009- Dept. Guard Armory
01; EXCP
2
009-03 1630 Park AV
FSUB 2008-01, Steve Final Subdivision Received 09103128 Don Dolenc 0911212008
Farnsworth- approval
Welkin
Engineering
344 Nardcastle Ave,
LA 2007-02, City of Legislative Amendment Received 1112612007 Natalie
Woodburn Period Review Remand • Labossiere
Street
City of Woodburn
lA 2007-03, City of legislative Amendment Received 1112612007 Natalie 05124!2008 0512412008
Woodburn ~ Labossiere
270 Montgomery St.
Page 1 of 1
06105f2008 06/7312008 06/1312008 06@612008
27
PLANNING PROJECTS (INCOMPLETE !HOLD)
Revised: Tuesday, June 16, 20Q9
Incomplete Ltr
Project Applicant Sitelocation: Description Status: Date Received Sent Out 120-App Received 180•Ezpira6on, Planner
PAR 2008-07, Theron Covey, Churchill 417 Catch Street Partition property into 2 parcels Hold by Applicant 0911012008 1012!2008 1!8!2009 03!09!2009 Don Dolenc
Leonard
PAR 2009.01, EXCP 2009-02 Alliks Cam 1409 Hardcastle AV spl~ one property into three Incomplete 0311712009 4!112009 711512009 09h312009 Don Dolenc
lots
PUD 2(106-01, ZC 2006-01, 8oones Crossing, LLC - Parcels 1, 2 ~ 3 of Partition Modifications to Boones Incomplete 1013112006 2!2812007 0412912007 Natalie Labossiere
GU 2006-04, CPC 2001-01 Mike Hanks Pfat 2006-55 Crossing PUD
SIGN 2009-13, Martin Bros, Signs 1539 Mt. Hood AV monument sign Hold by Applicant 0511412009 911112009 11110!2409 Don Dolenc
Page 1 of 1
28
lications
elA
T
p
Folder Name Applicant Project / PreApp Mtg SiteLocation Description
App Complete /
Pre-App Memo
Date Recd. Status: Planner:
Complete
FNC 2009-12 Arnold Benavidez Benavidez Tires 595 N Pacific HY 15' x fi' wooden fence 04/2212009
FPUO 2007-02 Ban Cavaness Boones Grassing Dahlia Street and 07!1212007
ry
Phase III Brown Street
FSUB 2008-01 Steve Castle Court 344 Hardcastle Ave. final subdivision plan approval 0910312008
Farnsworth- Subidivision
Welkin
Engineering
SIGN 2009-13 Martin Bros. Si ns
9 JP Mor an Chase 1539 Mt. Hood AV 12' - 0 318" x 2' 5" monument sign 05/1412009
9
TMKT 2009-02 Carmen Cruz Carmen Cruz plaza farmers market at the Woodburn Plaza 03/20/2009
Dan Dolenc
Don Dolenc
Received Don Dolenc
Hold by Appl Don Doenc
Don Dolenc
Bl. ~~ 'n es 1 i nse EXT - Cxtensiou FPl(() = Final PIJD S1G~ ~~ Si~~ Permit 'fMKT -Temporary Alarketing Pernut TSP ~- Tempot3ry Sign Perniit P,APP -=Pre-Application FNC =Fence Permit P[.A -Property Line Adj
i3~~c~ e... ce c
Tuc~sdnt~, Juue J6, 2009
29
Activi ~ Re ort - Aril ZO 2009 to Jude 16 2009
~ P P
Folder Nnrtre ,4ppliccrrlt Project S'iteLncation
Descri tir~n
1?
Date Recd:
A Com le
np r
Slattis:
P r -
!ll 1JIe] .
BL 2009-45 Justin Paul Clark Element Cutom contractor house painting 04121/2009 04123/2009 Approved Don Dolenc
Painting
BL 2009-46 Doug Woodward Doug Woodward contractor HVAC Contractor 0412212009 04/2312009 A roved
PP Don Dolenc
Heating, Inc.
BL 2009-47 Luis Santos Santos 700 Joyce ST landscape maintenance -mow grass, 0412412009 0412912009 Approved Don Dolenc
Morales Maintendimiento rake leaves, etc
BL 2009-48 Robert Moore iCE Builders, Inc. contractor building contractor 05104!2009 0510512009 A proved
P Don Dolenc
BL 2009-49 Raquel Chavez Servicios Latinos 479 N Front ST Spanish translating, document 0510812009 05/12/2009 A roved
Pp Don Dolenc
Mendoza Express preparation and notary public
BL 2009-50 Renee Lynn Stark RJ Sand Associates, 130 Arthur ST Health Insurance Sales 05108!2009 0511212009 A roved
PP Don Dolenc
LLC.
BL 2009-51 Thomas Ashland Ashland Brother's contractor Landscape Maintenance ! Contructian 0511112009 05!1212009 A roved
PP Don Dolenc
Landscapes
BL 2009-52 Frank Rodgers F. Rodgers contractor specialty contractor 0511512009 05118!2009 Approved Don Dolenc
Corporation
BL 2009-53 Judy Johnson Best Friends 2237 Country Club RD pet grooming services 05121/2009 0512212009 Approved Don Dolenc
and Linda Roberts Grooming
BL 2009-54 Hilda Dyon Garcia J & P Yard contractor Yard Maintenance 0512212009 0512612009 Denied-Final Don Dolenc
Maintenance
BL 2009-55 Lynette Yoder The Bob Shoppe, LLC 1379 N. Pacific HY hair salon 05122/2009 05126/2009 Approved Don Dolenc
BL 2009-56 Nikita Skosohodov 5ho6izz On-line Sale 06102/2009 06103/2009 Approved Don Dolenc
8L 2009-57 Sergio Perez La Michoa Cana 273 N. Front Street Sale of ice cream, fresh drinks, and 06102/2009 06103/2009 Approved Don Dolenc
hernandez fruits
BL 2009-58 William P. Davis Davis Shows NW 1542 Mt, Hood Ave Carnival to Shop n Kart 06102!2009 0610312009 Approved Don Dolenc
BL 2009-59 Patrick Dwyer Dwyer Contract Floor Independent Floor Coverings 06102!2009 06104/2009 Approved Natalie Labossie
Coverings Contractor
BL 2009-60 Convenience Conveneince 2720 Newberg Convenience Store 0610212009 0610312009 Approved Don Dolenc
Management Management Highway
Services, Inc Services, Inc
BL 2009-61 Maria R. Juarez Woodburn Affordable 1160 Hardcastle Ave Taxi Service 0610212009 06105/2009 Approved Don Dolenc
Taxi
Tuesrlap, Jrnre 1h, 1049 BL- [3usiness License EXT =Extension SIGN =Sign Permit TMKT =Temporary Marketing f etmil TSP -'I'empurary Sign Permit PAPP =Pre-Applicatiun FNC -Fence Permit
30
Fnldcr Ncraate
A ltcurat
PP ro' c
P ~e t 5iteLocatiort Descri tioaa
p Date Rec'tl: A Gom le
PP P Status: Planaaer:
T 009-
EX 2 03 Scott R. Beck Kerr Contractors 395 Shenandoah LN extension far OR 2007-14; VAR 2008- 0412412009 04/2812009 Approved Don Dolenc
01; VAR 2008-02; VAR 2008-03
EX'f 2009-04 Jeff Potts Tran Co 1495 Coole Court
Y Extension for VAR 2008-05 05126!2009 06/01/2009 Approved Natalie Labossie
F C 2 -11
N 009 Die o Zalazar
g Die o Zalazar
9 2676 Crei hton S7
9 wooden fence on back and side 04121/2009 04121/2009 Don Dolenc
property lines
FNC 200 -12
9 Amoitl Benavidez Amold Benavidez 595 N Pacific HY 15' x 6' fence 0412212009 04123!2009 Approved Don Dolenc
F 2 -1
NC 009 3 Philli Bartlett
p Philli Bartlett
p 1686 New ort WY
p 18' x 24' wooden fence 0413012009 04134/2009 Approved Don Dolenc
FNC 2009-14 Matt Maurice Matt Maurice 163 Herita a CT
9 6' cedar fence along side property lines 05/04/2009 05/0412009 Approved Don Dolenc
in rear yard
FN 4 -1
C 20 9 5 Julie Hu hes
g Goose Hollow HOA REEL 1124 Pa a 654
9 Free standing wall 0510612009 05106!2009 Approved Don Dolenc
C17 Gooose Hollow
HOA Tukwila)
FNC 2 0 1
09-6 D Wes Josva
e y Denes Josva
Y 971 Gatch ST 5' hi h 200' long c clone fence
9 Y 05!1912009 0610112009 Approved Don Dolenc
FN 200 17
C 9- Peni and Alisha Peni and Alisha 1301 Dahlia ST 2' concrete wall with brick cap and 4' 0512012009 0512012009 Approved Don Dolenc
Falepaplangi Falepapalangi cedar fence along Tulip ST
F 2 -
NC 00918 0 Wald Molinsk
o y Donald Molinsk
Y 1411 Thom son RD
p wood ickel fence 42" high and 21' long
P 0512112009 05!2112009 Approved Don Dolenc
FNC 2009-19 Harold M. Pilmore Harold M. Pilmore 1289 Comstock Wa
Y 3' and 6' wood fence 06/0112009 06/01/2009 Approved Don Dolenc
-
FNC 2009 21 Honori Guzman
o Honorio Guzman 1242 Ma anna DR
Y 6' fence in front yard against house to 0611212009 0611212409 Approved Don Dolenc
side
PAPP 2009-02 a !ores
De n & De Prondzinski 535 Brown CT An Informal Pre•Pre Application 0511512009 0610112009 Approved Don Dolenc
Prondzinski meeting to add one room in floodpiain
-12
SIGN 2009 Jake Jacobson Co ote Creek Pizza
y 1537 Mt. Hood AV 52.75" x 93.5" electical wall sign 0412412009 0412412009 Approved Don Dolenc
STE 107
SIGN 2009-13 rtin ros. ins
Ma B S g JP Mor an Chase
g 1539 Mt. Hood AV 12' - 0 318" x 2' S" monument sign 0511412009 Hold by Applican Don Dolenc
-14
SIGN 2009 Ra Peterson
y 7 Mares Restaurant 595 N. Pacific H #B
wY Wall Sin -Oregon Lottery
g 05/2912009 06101!2009 Approved Don Dolenc
SIGN 2009-15 r i Vel z
Sego e Carniceria La Perla 954 N Paafic HY Replacement electrical sign of the 06/1112009 0611112009 Approved Don Dolenc
same size
- 4
TMKT 2009 0 'Iv n Hos ital
Si erto p Wells rin
p g 1475 Mt. Hood AVE outdoor Saturday Market with a 04/2112009 05/1112009 Approved Don Dolenc
dba Wellsprin
g minimum of 14 various vendors
TMKT 2009.05 ~ dba
Brooks A G TNT Fireworks at Wal- 3022 Stace Allison
Y temporary retail sales of 1.4g fireworks 0512712009 05/2912009 Approved Don Dolenc
TNT Fireworks Mart WY from June 23rd to July 6th appox.10am
to 11 pm
Tu ~ r re 16
e~da,-, J rr 1 U9 131.. =Business License EXT =
d Extension SIGN =Sign Perini! TMKT -Temporary Markciing Permit TSP =Temporary Sign Permit PAP P =Pre-Application FNC =Fence Permit
31
Folder Ncrnrc~ A licant
PP Pro'ect
J Site~ocation Descri ~tion
] '
Date Rec rl.
Ap Cam ale
P I
Status:
Planner:
TMKT 2009-06 Faith Christian TN7 Fireworks at 2200 N Pacific HY temporary retail sales of 1.4g fireworks 05127/2009 05129!2009 A r v
pp o ed
Don Dolenc
Fellowship dba Kilroys Mini Storage from June 23rd to July 6th from approx.
TNT Fireworks 10am to 11pm daily
TMKT 2009-07 Faith Christian TNT firework sales 1310 -1340 N Pacific temporary retail sales of 1,4g fireworks 05127/2009 05/29/2009 A roved
pp
Don Dolenc
Fellowship dba HY from June 23rd to July 6th from approx.
TNT Fireworks 10am to 11pm daily
TMKT 2009-08 Davis Shows NW Shop n Kart 1542 Mt, Hood Avenue Carnival in dirt lot next to Shop N Kart. 0610212009 06/0312009 A roved
pp D D
on olenc
Games & Food from june 15 - 21
TSP 2009-05 Connie Grande Portland- Woodburn 115 N Arney RD (4) 2' x 3' in temporary signs 04/2412009 0412412009 roved
App D
Don olenc
RV Park
TSP 2009-06
Brooks AOG dba TNT Fireworks at Wal- 3002 Stacey Allison
TNT Fireworks Mart WY
Faith Christian TNT Fireworks at 2200 Stacey Allison
Fellowship dba Kilroys Mini Storage WY
TNT Fireworks
Banner of approximately 100 sq /t 05/27/2009 05/28/2009 Approved
Don Dolenc
TSP 2009-07
TSP200308
Banner of Approx. 100 sq ft displayed 05!27!2009 0512812009 A roved
PP
from June 23rd to July 6th
Faith Christian TNT Fireworks 1310 -1340 N Pacific banner of approx. 200 sq ft displayed 05/2712009 05/28/2009 A roved
PP
Fellowship dba HY from June 23rd to July 6th
TNT Fireworks
Don Dolenc
Don Dolenc
Tuesday, Jtr,-e 16, 2009 E3L = Qusiness License EXT = Extcnsion SIGN =Sign Permit TMKT =Temporary Marketing Permit TSP =Temporary Sign Permit PAPP =Pre-A licatiun FNC =Fence Permi
AP t
32
!`~, ~
" ~ ~ ~,.
CJDBUR
lq;o,pa,n:rd ~9d?
p i~
June 16, 2009
T0: Honorable Mayor and City Council through City Administrator
FROM: Jim Hendryx, Community Development Director
SUBJECT: Public Hearing for Comprehensive Plan Amendment CPA 2008-O1
RECOMMENDATION:
Conduct a public hearing on CPA 2008-01
City of Woodburn Comprehensive Pfan
ordinance for adoption of the Parks and
exhibit.
to consider text amendments to the
and directing staff to prepare an
Recreation Master Plan as a sub-
BACKGROUND:
The Woodburn City Council passed Resolution 1914 on November 10, 2008 that
initiated consideration of a legislative land use decision to adopt the Woodburn
Parks and Recreation Plan Update. The Woodburn Planning Commission
conducted a public hearing on February 26, 2009 and considered the
amendments and recommended adoption with a condition that the 2013-2016
priority recommendation to add one park to the southwest area East of I-5 be
reprioritized to the 2009-2012 priority recommendation. The City Council public
hearing was continued to June 22, 2009 to allow the City to gather input and
determine support for developing a trail system along Mill Creek Greenway.
DISCUSSION:
The legislative Amendments Findings (Exhibit Ay and the proposed
comprehensive plan text amendments and updated Parks and Recreation
Master Plan (Exhibit B) are attached for your consideration. Based upon Council
direction an ordinance will be prepared and considered at the July 13, 2009.
FINANCIAL IMPACT:
There is no financial impact identified with the recommended action.
Agenda Item Review: City Administ
City Attorney~~,~ Fina
33
Exhibit "A"
:~.~~~
.,
~~~~~~
mad
in;r~~rr~lrp Ib,k~
Community Development Department
Planning Division
270 Montgomery Street, Woodburn, Oregon 97071 ~ (503) 982-5246 ~ (503) 982-5244
COMPREHENS~~E PLAN AMENDMENT
STAFF REPURT
City Council Public Hearing
A lication T e T e V- Le islative Amendment
A lication Number CPA 2008-01
Project Description Comprehensive plan text amendment to revise the "Parks and
Recreation-Open SpacelParks Goals and Policies" section and to adopt
the updated City of Woodburn Parks and Recreation Master Plan as a
sub-exhibit to the Com rehensive Plan
A Iicant/Re resentative Ci of WoadburniJim Row
Planner Assi ned Natalie Labossiere
A lication Received December 29, 2008
A lication Com fete Februa 10, 2009
Date of Staff Re ort March b, 2009
Date of Hearin March 23, 2009
120•Da Deadline Le islative Amendments not sub'ect to 120-da time limit
BACKGROUND & PROPOSAL -The City Council adopted Resolution No.1914 on November 10, 2008
initiating consideration of a legislative land use decision to adopt the Woodburn Parks and Recreation
Master Plan update. This plan is an update to the 1999 Parks and Recreation Comprehensive plan that
was prepared by Don Garner & Associates, and is intended to help meet the City of Woodburn's needs
of current and future residents by positioning Woodburn to build on the community's unique parks and
recreation assets and identify new opportunities. The proposed Parks and Recreation Master Plan was
prepared by the consulting team of Mackenzie/GreenPiay, LLC with the assistance of the Recreation
and Park Board and City staff.
In addition to the recommendations included within the plan, staff is also recommending amendments to
revise the Open SpacelParks Goals and Policies in the Comprehensive Plan and to adopt the updated
City of Woodburn Parks and Recreation Master Plan as asub-exhibit to the Comprehensive Plan.
The Woodburn Parks and Recreation Master Plan will help the City determine the phasing, timing and
funding for implementing these and other projects and services over the next several years. The plan
contains the following sections:
• Executive Summary
• The Planning Context
• Analysis of Programs and Spaces
• Funding
• Great Things to Come
• Recommendations and Action Plans
The Planning Commission conducted a public hearing on February 26, 2009 and recommended that City
Council adopt the draft revisions to the Comprehensive Plan and the updated parks and Recreation
Master Plan as asub-exhibit to the Comprehensive Plan with a condition that the 2013-2016 priority
recommendation to add one park to the southwest area East of I-5 be reprioritized to the 2009-2012
priority recommendation.
34
RECOMMENDATION -Conduct public hearing to receive public testimony and consider Planning
Commission and Staff recommendation for adoption of amendments to the City of Woodburn
Comprehensive Plan and adoption of the Parks and Recreation Master Plan as asub-exhibit.
Oregon Revised Statutes 197 require amendments to the Comprehensive Plan to conform with the
Comprehensive Plan, the applicable regulations in the Woodburn Development Ordinance, and the
Statewide Goals and Guidelines. The following provides the required analysis.
RELEVANT APPROVAL CRITERIA: Woodburn Development Ordinance § [WDO 4.1 O1.Od.E] [WDO
4.101.09.A.3] City of Woodburn Comprehensive Plan §Review, Revision, and Update pg 11 and
Policy $-1.
ANALYSIS AND FINDINGS OF FACT:
1. Type V Procedural Requirements [WDO 4.101.06.E]
Findin s: The Woodburn City Council passed Resolution Number 1914 on November 10, 2008
that initiated consideration of a legislative land use decision to adopt the Woodburn Parks and
Recreation Master Plan Update by the Planning Commission with a recommendation to the City
Council for adoption. The Planning Commission held a public hearing on February 26, 2009 and
considered evidence and testimony regarding the comprehensive text amendment and adoption of
the City of Woodburn Parks & Recreation Master Plan as asub-exhibit. The City Council is
scheduled to hold a final public hearing on March 23, 2009 to consider the recommendation of the
Planning Commission and testimony regarding the identified text amendments, This legislative
action was initiated through the procedures outlined in the Woodburn Development Ordinance for
this type of action.
2. TXpe V Notif cation Require_ ments jWDO 4.101.09.A.3J
Findin s: Notification of the legislative amendment was provided to the Oregon Department of
Land Conservation and Development (DECD) on December 30, 200$, consistent with the
requirements for a Post Acknowledgement Plan Amendment notification contained in Oregon
Revised Statutes 197.610 and Oregon Administrative Rule 660, Division 18. A certificate of
mailing of the required notice to the DECD is provided in the record.
The Planning Commission conducted a work session regarding the proposed Comprehensive Plan
Text Amendment during the Planning Commission's regular meeting of February 12, 2009
Notification of the legislative amendment was published in the Woodburn Independent Newspaper
on January 31, 2009.
All notification contained information regarding the time, date, and location of the pubic hearings,
the file number, the staff contact for questions or submission of testimony. All notification also
included a summary of the proposed text amendments. All notification documents provided
information regarding the public hearing procedures and how to review or obtain copies of the
documents to be considered. Notification requirements consistent with the provisions of the
Woodburn Development Ordinance and statutory requirements were met for this legislative
amendment to the Woodburn Development Ordinance.
3. Comprehensive Plan Policy_Consistency -Review, Revision and Update
A. Compliance with the goals and policies of the Comprehensive Plan;
Finding_s;, The Woodburn Parks and Recreation Master PIan is in compliance with
Comprehensive Plan goals and policies related to Goal L-1, which states that the Parks and
Recreation Master Plan shall establish a framework for land acquisition and future park
improvements within the community
35
B. Compliance with the various elements of the Comprehensive Plan;
Findin s: The Woodburn Parks and Recreation Master Plan is also in compliance with
various elements of the Comprehensive Plan relating to enhancing the quality of life that are
discussed under growth management goals and policies, natural and cultural resources goals
and policies, and open space/parks goals and policies.
C. Compliance with Statewide Goals and guidelines;
Findings: There are 19 state land use goals that have been adopted by the state legislature.
Goals 15 -19 are not applicable to Woodburn as they related to Willamette River Greenway
(Goal 15), Estuarine Resources (1 b), Coastal Shorelands (17), Beaches and Dunes (18), and
Ocean Resources (19).
Goal 1-Citizen Involvement: The project was guided by a project team, made up of
the Recreation and Park Board and city staff. Focus groups were conducted December
11th and 12th, 2007. There were a total of 4 focus groups, and almost 50 participants
including: community stakeholders, department staff, Park Board members, and
school district representatives. Inaddition, apublic forum was held on December 12,
2007. Its adoption will occur after public hearings before both the Woodburn Planning
Commission and City Council. These amendments are consistent with this goal.
Goal 2 -Land Use Planning: During the yearlong effort of updating the Plan, the
project team conducted a needs assessment, examined existing facilities, programs,
and services, conducted a comprehensive community input process, and determined
the current and recommended levels of service for the community. Throughout the
process citizen needs were incorporated into the Plan. These amendments are
consistent with this goal.
Goal 3 - Agricultural Land and Goal 4 -Forest Land: These goals are indirectly
applicable to the proposed Comprehensive Plan amendments and to adopt the Parks
and Recreation Master Plan as by providing usable open space for the community,
agricultural and forest lands can be preserved. These amendments are consistent with
this goal.
Goal 5 -Open Space, Natural and Cultural Resources: Tie Parks and Recreation
Master Plan encourages the preservation of natural resources and the enhancement of
public open space. The proposed Comprehensive Plan text amendments encourage
the City to provide sufficient land for neighborhood parks by pursuing partnerships
with schools and other agencies. It also states that the City will implement the Mill
Creek Greenway Master Plan. These amendments axe consistent with this goal.
Goal b -Air, Water, and Land Resources Quality: This goal is not directly applicable
to the Comprehensive Plan text amendments, but it does encourage the City to acquire
privately-owned segments along Mill Creek, Goose Creek, and Senecal Creek and
other stream corridors. These amendments are consistent with this goal.
Goa17 -Natural Hazards: It is the policy of the Comprehensive Plan to implement
and manage the MiII Creek, Goose Creek and Senecal Creek corridors as public
greenways and pathways to ensure flood control and that Woodburn's waterways are
preserved and well-maintained. These amendments are consistent with this goal.
36
Goa18 -Recreational Needs: The update of a Parks and Recreation Master Plan
represents a significant effort to enhance recreational services and amenities available
to the residents of Woodburn. Through the intensive solicitation of public information,
recreational needs were identified and strategies formed to achieve the community's
vision in regards to recreational needs. These amendments are consistent with this
goal.
Goal 9 -Economy: The proposed request to adopt the Woodburn Parks and
Recreation Master Plan and amendments to the Comprehensive Plan will help to
invigorate the Woodburn economy by ensuring that the current and future needs of the
community which in turn adds to the regional draw to Woodburn.
Goal 10 -Housing: The proposed request to adopt the Woodbum Parks and
Recreation Master Plan and amendments to the Comprehensive Plan establishes the
framework necessary for supporting the parks, facilities, and recreational services
needs of both, existing housing residents, and the residents of potential future housing
developments in the community. Providing improved park facilities and services
enhances the residential community and is consisted with this goal.
Goal 11-Public Facilities and Services: The proposed Woodburn Parks and
Recreation Master Plan identifies needed public improvements and acquisitions to
enhance and expand the public parks system. These amendments are consistent with
this goal.
Goal 12 -Transportation: The proposed amendments to the Comprehensive Plan
encouraging walkability by providing parks, trails, and indoor facilities within one-
third mile of Woadburn residents, promotes multi modal transportation and is
consistent with this goal.
Goal 13 - Enerey: This goal is not directly applicable to the Woodburn Parks and
Recreation Master Plan. However, as noted above the creation of multi use paths may
reduce the community's consumption of energy, by reducing local automobile travel.
As such, the proposal complies with this goal.
Goal 14 -Urbanization: The Woodburn Parks and Recreation Master plan intends to
support urbanization with recreational opportunities which will ensure development in
an orderly manner. These amendments are consistent with this goal.
D. That there is a public need for the change;
Findin s: There is a significant public need for the update to the Parks and Recreation
Comprehensive plan. The process of updating the plan involved significant public outreach to
ensure that Woodburn residents' parks and recreation program, facilities, and parkland needs were
addressed. This information, coupled with an inventory and condition assessment of current parks
and facilities, constituted the basis for the Plan's recommendations for improvements to the park
system's infrastructure.
37
E. That this land best suites that public need; and
Findin s: No specific parcel of land is identified in the Parks and Recreation Master Plan.
However, three sections of the City are identified as areas where the City should acquire property
and develop parks, in order to meet the parkland needs of the expanding City.
4. Comprehensive Plan Policy Consistency --Citizen Involvement jPoiicy B-11
Findings: Focus groups were conducted December 11 ~' and 12~', 200?. There were a total of 4
focus groups, and almost 50 participants including; community stakeholders, department staff,
Park Board members, and school district representatives. In addition, a public forum was held on
December 12, 2007. The State of Oregon Department of Land Conservation and Development was
provided notification 45 days prior to the Planning Commission public hearing of the proposed
text amendments. The DLCD provides other potentially interested parties the opportunity to
review text amendments from local governments throughout the state, Notification of the
proposed text amendments was published in the Woodburn Independent newspaper 25 days prior
to the Planning Commission public hearing. The Planning Commission conducted a work session
on the update to the Woodburn Parks and Recreation plan at the public meeting of February 12,
2009 that was a regularly scheduled meeting of the Planning Commission. The Planning
Commission held a public hearing on February 2b, 2009 and considered evidence and testimony
regarding the comprehensive text amendment and adoption of the City of Woodburn Parks &
Recreation Master Plan as asub-exhibit.
5. Comprehensive Plan Polio Consistency - Coordination f Policy B-2(a~J
Findings: Notification and a copy of the text amendments were provided to the DLCD, consistent
with this policy as documented in the record.
38
IN THE PLANNING COMMISSION OFWOODBURN, OREGON
COMPREHENSIVE PLAN AMENDMENT 2008-01
FINAL ORDER
WHEREAS, a proposal was initiated by the Woodburn City Council on November
10, 2008 to initiate consideration of a legislative land use decisions to adopt the
Woodbum Parks and Recreation Master Plan update, and;
WHEREAS, the Planning Commission conducted a work session on February
12, 2009 regarding the proposed Comprehensive Plan Text Amendment and the
Woodburn Parks and Recreation Master Plan Update, and;
WHEREAS, the Planning Commission conducted a public hearing on February
2fi, 2009 and considered the written and oral testimony presented by staff and other
interested persons, and;
WHEREAS, the Planning Commission closed the hearing, and;
WHEREAS, the Planning Commission moved to recommend that the City
Council approve the draft revisions to the "Parks and Recreation -Open SpacelParks
Goals and Policies" section of the Comprehensive Plan and to adopt the updated City of
Woodburn Parks and Recreation Master Plan as a sub•exhibit to the Comprehensive
Plan and instructed staff to prepare a final order to substantia#e the Commission's
decision.
NOW, THEREFORE, IT IS HEREBY ORDERED BY THE COMMISSION:
The Planning Commission hereby recommends that City Council adopt the draft
revisions to the Comprehensive Plan and the updated Parks and Recreation master
Plan as asub-exhibit to the Comprehensive Plan with a condition tha# the 2013.2016
priority recommendation to add one park to the southwest area East of !-5 be
reprioritized to the 2009-2012 priority recommendation as contained in Exhibit "A",
based on the findings contained in Exhibit "B", which are attached hereto and by
reference incorporated herein.
~~.
Approved: ~
Ellen Bandelow, Chairperson
Date: ~?~ M ~f . ~ c/
39
COUNCIL BILL N0.27S3
RESOLUTION N0. 1914
A RESOLUTION INITIATING CONSIDERATION OF A LEGISLATIVE LAND USE DECISION
TO ADOPT THE WOODBURN PARKS AND RECREATION MASTER PLAN UPDATE
WHEREAS, the City Council adopted an updated Comprehensive Plan on October 31,
2005; and
WHEREAS, the Comprehensive Plan contains goats and policies related to the
provision of open space and parks; and
1NHEREAS, the 1999 Parks and Recreation Comprehensive Plan is described by
reference in these goals and policies; and
WHEREAS, the City, with considerable public involvement, has developed a draft of a
Woodburn Parks and Recreation Mas#er Plan Update, NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 9. Pursuant to Section 4.101.17 of the voodburn Development Ordinance, the
Woodburn Parks and Recreation Master Plan Update is referred to the Planning Commission
to initiate the consideration of a legislative land use decision, i ~
` f / '-~,~
Approved as to form; ~ J C~.
City Attorney
~~ ~ ~
~~Y~ ~ ~ ~ ~ ~~ l
____Date n
Appr
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ed:
ATTEST:
Mary T Want City Recorder
City of Woodburn, Oregon
Pale 1-COUNCIL BILL N0, 2753
RESOLUTION N0. 1914
40
athryrh Fig1ey, Ma
Navemb~ ~0, 2008
November ~2, 2008
November ~2, 2008
November 12, 2008
et#~eog~-- -Deleted Text Section
Bold Underline -Proposed Text Change
!.. Parks and Recreation
Open Space /Parks Goals and Policies
Goals
L-1. The Woodburn Parks and Recreation Comprehensive Plan shall
establish a framework for land acquisition and future park improvements
within the community. It is the goal of the City to provide adequate
pazks, recreation facilities, and open space to maintain Woodburn's
livability and managed growth, and to provide social, economic and
environmental benefits to individuals, families and the community.
L-2. Downtown Woodburn should remain a centerpiece of activity, culture,
and commerce within the City. Library Park, the Downtown Plaza,
Woodburn Aquatic Center, Settlemier Park, the Woodburn World's
Berry Center Museum, and Locomotive Park should be used as catalysts
for downtown revitalization,
Policies
L-l.l The City will ensure that sufficient land is made available fe-r~arl to
~-.r n~nr~4.nn 41.n n.rn4nwa n~~n
mee= arrant and futur=;-and open spaces
Exhibit "B"
.......-....a. ....w.. . rw.w, a .vabaavvasavvrar .lvaavva a aaaaw, ~./vaaa-aabaaai~, •. i~iaW,--a~a;RLi1VTFJCii
.
. .
> > 7
' ' ' .needs by acquiring and developing new
parks in the area west of Interstate ,S; the southwest area of the-eity, east of
Interstate 5; and the southeast area of the ,City, west of Highway~99E.,
L-1.2 '
.. ... .
nvyn4,nrt ..n.•~r.n«ni+.n i~.n?.i,nnn ~~n r;f., nn~ t illnneal.,.w. Cnt.nn~ r~:,,+.~... Where
...~.~.~
feasible, the City will acquire a_ v_elop neighborhood parks, trails, and
open spaces through the development review process.
L-1.3 ' '
. Th___e C h~,will ensure that parks system
development charges_are adequate to meet the parks, trails, and open space
needs created by development.
Staff Report -Attachment B
Comprehensive Plan Amendment - 2/26/2009
Page 1 of 3
41
lceag~- -Deleted Text Section
Bold Underline -Proposed Text Change
L-1.4 '
fad To ensure walkability, the City will strive to provide parks, trails,
and indoor facilities within one-third mile of Woodburn residents.
L-1.5 The City will ensure the most efficient and effective,~eans of p,~,~roviding
sufficient land for neighborhood parks by pursuing partnershi,~s,with hoofs
and other agencies to establish joint parkland acquisition, develo ment,, and
operational ventures.
1~5 L_ It is the policy of the City to manage implement the Mill Creek
Greenway Master Plan, and to manage the Mill Creek, Goose Creek and
Senecal Creek corridors as public greenways and pathways; multiple
functions will include open space and habitat preservation, flood control,
cycling and walking onall-weather pathways, nature recreation and
education, and limited playground activities where there is a deficiency
of neighborhood parks. The City will establish and en;o_rc_e,a healthy streams
policy to ensure that Woodburn's waterways are preserved and well-
_~,~.
maintained.
LL 17 To provide for a continuous public greenway and pathway system, it is
the policy of the City to acquire privately-owned segments along Mill
Creek, Goose Creek, and Senecal Creek and other stream corridors
including the west tributary from Settlemier Park to Parr Road. It is the
policy of the City to seek dedication of floodpiains and creek corridors
for natural areas, neighborhood recreation areas, open space and
transportation.
L 18 To ensure adequate maintenance of the City's parks, ,
open spaces, and recreation facilities, the City will prepare comprehensive
management plans, including maintenance level of service ~~;aage~e~ standards
for each ~ axle.
l4 in 4~.n r-n~in++ n~4~+n ~+t+: fn +•nr++++.n +++++~tti_~nm+lir n++n+nrt r+rntian~.n
rCTTI'jZV _ ~ZJT au+~a a ~wuaaa) uv rww.ab I" ".1 "~""
1~-8 L-19
a~-l~l~s-Be~e~: The City will ensure that adequate funds are budgeted
annually to meet established level of service standards for parks, open spaces,
and recreation facilities.
L-1.10-The City will support the development of an "Adopt a Park" program
Fo. - ^~~
to encourage community involvement in the stewardship of parks and trails.
._...
x-1-9 L-1;11 Because recreation participation preferences and interests vary among
employment, ethnic, social, and cultural groups, it is the policy of the
Staff Report -Attachment B
Comprehensive Plan Amendment - 2/26/2009
Page 2 of 3
42
~il~~#~ -Deleted Text Section
Botd Underline -Proposed Text Change
Ciry to '
.ensure that parks, open spaces, facilities, and
programs are developed to meet the diverse needs and _interests of Woodburn's
population.
Staff Report -Attachment B
Comprehensive Plan Amendment - 2126/2aa9
Page 3 of 3
43
1N THE PLANNING COMMISSION OF WOODBURN, OREGON
COMPREHENSIVE PLAN AMENDMENT 2008-01
FINAL ORDER
WHEREAS, a proposal was initiated by the Woodburn City Council on November
10, 2008 to initiate consideration of a legislative land use decisions to adopt the
Woodburn Parks and Recreation Master Plan update, and;
WHEREAS, the Planning Commission conducted a work session on February
12, 2009 regarding the proposed Comprehensive Plan Text Amendment and the
Woodburn Parks and Recreation Master Plan Update, and;
WHEREAS, the Planning Commission conducted a public hearing on February
26, 2009 and considered the written and oral testimony presented by staff and other
interested persons, and;
WHEREAS, the Planning Commission closed the hearing, and;
WHEREAS, the Planning Commission moved to recommend that the City
Council approve the draft revisions to the "Parks and Recreation -Open SpacelParks
Goals and Policies" section of the Comprehensive Plan and to adopt the updated City of
Woodburn Parks and Recreation Master Plan as asub-exhibit to the Comprehensive
Plan and instructed staff to prepare a final orderto substantiate the Commission's
decision.
NOW, THEREFORE, IT 1S HEREBY ORDERED BY THE COMMISSION:
The Planning Commission hereby recommends that City Council adopt the draft
revisions to the Comprehensive Plan and the updated Parks and Recreation master
Plan as asub-exhibit to the Comprehensive Plan with a condition that the 2013-2016
priority recommendation to add one park to the southwest area East of I-5 be
reprioritized to the 2009-2012 priority recommendation as contained in Exhibit "A",
based on the findings contained in Exhibit "B", which are attached hereto and by
reference incorporated herein.
.,
Approved: ~ Date: ~ ~~ ~ ~
Ellen Bandelow, Chairperson
44
.r~~
~~ :~~'~'r,7 ,
;w
~;
~~~$~~
Community Development Department
Planning Division
270 Montgomery Street, Woodburn, Oregon 97071 ~ (543) 982-5246 ~ (503) 982-5244
COMPREHENSIVE PLAN AMENDMENT
STAFF REPORT
Planning Commission
A lica~ion T e T V- Le islative Amendment
A lication Number CPA 2008-01
Project Description Comprehensive plan text amendment to revise the "Pazks and
Recreation-Open Space/Pazks Goals and Policies" section and to adopt
the updated City of Woodburn Parks and Recreation Master Plan as a
sub-exhibit to the Com rehensive Plan
A licant/Re resentative Cit of WoodburnlJim Row
Planner Assi ed Natalie Labossiere
A lication Received December 29, 2008
A lication Com lete Feb 10, 2009
Date of Staff Re ort Febru 17, 2009
Date of Hearin Febru 26, 2009
120-Da Deadline Le 'dative Amendments not sub'ect to 120-da time limit
BACKGROUND & PROPOSAL -The City Council adopted Resolution No.1914 on November 10, 2008
initiating consideration of a legislative land use decision to adopt the Woodburn Parks and Recreation
Master Plan update. This plan is an update to the 1999 Parks and Recreation Comprehensive plan that
was prepared by Don Garner & Associates, and is intended to help meet the City of Woodburn's needs
of current and future residents by positioning Woodburn to build on the community's unique parks and
recreation assets and identify new opportunities.
The proposed Parks and Recreation Master Plan was prepared by the consulting team of
Mackenzie/GreenPlay, LLC with the assistance of the Recreation and Park Board and City staff.
In addition to the recommendations included within the plan, staff is also recommending amendments to
revise the Open SpacelParks Goals and Policies in the Comprehensive Plan and to adopt the updated
City of Woodburn Parks and Recreation Master Plan as asub-exhibit to the Comprehensive Plan.
The Woodburn Parks and Recreation Master Plan prioritizes the community's needs and desires for new
recreational facilities and services, and will help the City determine the phasing, timing and funding for
implementing these and other projects and services over the next several years. The plan contains the
following sections:
• Executive Summary
• The Planning Context
• Analysis of Programs and Spaces
• Funding
• Great Things to Come
• Recommendationsared Action Plans
RECOMMENDATION -Recommend adoption to the City Council
45
Oregon Revised Statutes 197 r~uire amendments to the Comprehensive Plan to conform with the
Comprehensive Plan, the applicable regulations in the Woodburn Development Ordinance, and the
Statewide Goals and Guidelines. The following provides the required analysis.
RELEVANT APPROVAL CRITERIA: Woodburn Development Ordinance § jWD~ 4.101.06.E] jWDO
4.101.09.A.3] City of Woodburn Comprehensive Pian §Review, Revision, and Update pg 11 and
PoIjcy B-1.
ANALYSIS AND FINDINGS 4F FACT:
1. Type V Procedural Requirements [WDO 4„101._ Ob,EI
Findin s: The Woodburn City Council passed Resolution Number 1914 on November 10, 2008
that initiated consideration of a legislative land use decision to adopt the Woodburn Parks and
Recreation Master Plan Update by the Planning Commission with a recommendation to the City
Council fvr adoption. The Planning Commission is scheduled to conduct a public hearing on
February 2b, 2009 and consider evidence and testimony regarding the comprehensive text
amendment and adoption of the City of Woodburn Parks & Recreation Master Plan as a sub-
exhibit. The City Council will then hold a final public hearing to consider the recommendation of
the Planning Commission and testimony regarding the identified text amendments. This
legislative action was initiated through the procedures outlined in the Woodburn Development
Cdinance for this type of action.
Z. Type V Notification Requirements [WDO 4.101.09.A.31
Findings: Notification of the legislative amendment was provided to the Oregon Department of
Land Conservation and Development (DECD) on December 30, 200$, consistent with the
requirements for a Post Acknowledgement Plan Amendment notification contained in Oregon
Revised Statutes 197.610 and Oregon Administrative Rule bb0, Division 18. A certificate of
mailing of the required notice to the DECD is provided in the record.
The Planning Commission conducted a work session regarding the proposed Comprehensive Plan
Text Annendmeni during the Planning Commission's regular meeting of February 1 Z, 2009
Notification of the legislative amendment was published in the V~oodburn Independent Newspaper
on January 31, 2009.
All notification contained information regarding the time, date, and location of the pubic hearings,
the file number, the staff contact for questions ar submission of testimony. All notification also
included a summary of the proposed text amendments. All notification documents provided
information regarding the public hearing procedures and how to review or obtain copies of the
documents to be considered. Notification requirements consistent with, the provisions of the
V~oodburn Development Ordinance and statutory requirements were met for this legislative
amendment to the Woodburn Development Ordinance.
3. Comprehensive Plan Policy Consistency -Review, Revision anand Update
A. Compliance with the goals and policies of the Comprehensive Plan;
Findin s. The Woodburn Parks and Recreation Master Plan is in compliance with
Comprehensive Plan goals and policies related to Goal L-1, which states that the Parks and
Recreation Master Plan shall establish a framework for land acquisition and future park
improvements within the community
B, Compliance with the various elements of the Comprehensive Plan;
Findin :The Woodburn Parks and Recreation Master Plan is also incompliance with
various elements of the Comprehensive Plan relating to enhancing the quality of life that are
46
discussed under growth management goals and policies, natural and cultural resources goals
and policies, and open spacelparks goals and policies.
C. Compliance with Statewide Goals and guidelines;
Findin :There are 19 state land use goals that have been adopted by the state legislature.
Goals 1 S -19 are not applicable to Woodburn as they related to Willamette River Greenway
(Goal l S), Estuarine Resources (16), Coastal Shorelands (17), Beaches and Dunes (18), and
Ocean Resources (19).
Goal 1-Citizen Involvement: The project was guided by a project team, made up of
the Recreation and Park Board and city staff. Focus groups were conducted December
11 ~' and 12~', 2007. There were a total of 4 focus groups, and almost SO participants
including: community stakeholders, department staff, Park Board members, and
school district representatives. In addition, a public forum was held on December 12,
2007. Its adoption will occur after public hearings before both the Woodburn Planning
Commission and City Council. These amendments are consistent with this goal.
Goa} 2 -Land Use Planning: During the year-long effort of updating the Plan, the
project team conducted a needs assessment, examined existing facilities, programs,
and services, conducted a comprehensive community input process, and determined
the current and recommended levels of service for the community. Throughout the
process citizen needs were incorporated into the Plan. These amendments are
consistent with this goal.
Goa13 -Agricultural Land and Goal 4 -Forest Land: These goals are indirectly
applicable to the proposed Comprehensive Plan amendments and to adopt the Parks
and Recreation Master Plan as by providing usable open space for the community,
agricultural and forest lands can be preserved. These amendments are consistent with
this goal.
Goal S -Open Space, Natural and Cultural Resources: The Parks and Recreation
Master Plan encourages the preservation of natural resources and the enhancement of
public open space. The proposed Comprehensive Plan text amendments encourage
the City to provide sufficient land for neighborhood parks by pursuing partnerships
with schools and other agencies. It also states that the City will implement the Mill
Creek Greenway Master Plan. These amendments are consistent with this goal.
Goal 6 -Air, Water, and Land Resources Quality: This goal is not directly applicable
to the Comprehensive Plan text amendments, but it does encourage the City to acquire
privately-owned segments along Mill Creek, Goose Creek, and Senecal Creek and
other stream corridors. These amendments are consistent with this goal.
Goal 7 -Natural Hazards: It is the policy of the Comprehensive Plan to implement
and manage the Mill Creek, Goose Creek and Senecal Creek corridors as public
greenways and pathways to ensure flood control and that Woodburn's waterways are
preserved and well-maintained. These amendments are consistent with this goal.
Goa18 -Recreational Needs: The update of a Parks and Recreation Master Plan
represents a significant effort to enhance recreational services and amenities available
47 ~
to the residents of tiVoodburn. Through the intensive solicitation of public information,
recreational needs were identified and s~ategies formed to achieve the community's
vision in regards to recreational needs. These amendments are consistent with this
goal.
Goal 9 - Econom r: The proposed request to adopt the Woodburn Parks and
Recreation Master Plan and amendments to the Comprehensive Plan will help to
invigorate the Woodburn economy by ensuring that the current and future needs of the
conununity which in turn adds to the regional draw to Woodburn.
Goal 10 -Housing: The proposed request to adopt the Woodburn Parks and
Recreation Master Plan and amendments to the Comprehensive Plan establishes the
framework necessary for supporting the parks, facilities, and recreational services
needs of both, existing housing residents, and the residents of potential future housing
developments in the community. Providing improved park facilities and services
enhances the residential community and is consisted with this goal.
Goal 11-Public Facilities and Services: The proposed Woodburn Parks and
Recreation Master Plan identifies needed public improvements and acquisitions to
enhance and expand the public parks system. These amendments are consistent with
this goal.
Goal 12 - Transport__ation: The proposed amendments to the Comprehensive Plan
encouraging walkability by providing parks, trails, and indoor facilities within one-
third mile of Woodburn residents, promotes multi modal transportation and is
consistent with this goal.
Goal 13 - EnerQV: This goal is not directly applicable to the Woodburn Parks and
Recreation Master Plan. However, as noted above the creation of multi use paths may
reduce the community's consumption of energy, by reducing local automobile travel.
As such, the proposal complies with this goal.
Goal 14 -Urbanization: The Woodburn Parks and Recreation Master plan intends to
support urbanization with recreational opportunities which will ensure development in
an orderly manner. These amendments are consistent with this goal.
D. That there is a public need for the change;
Findin s: There is a significant public need for the update to the Parks and Recreation
Comprehensive plan. The process of updating the plan involved significant public outreach to
ensure that Woodburn residents' parks and recreation program, facilities, and parkland needs were
addressed. This information, coupled with an inventory and condition assessment of current parks
and facilities, constituted the basis for the Plan`s recommendations for improvements to the park
system's infrastructure.
E. That this land best suites that public need; and
Findin No specific parcel of land is identified in the Parks and Recreation Master Plan.
However, three sections of the City are identified as areas where the City should acquire property
and develop parks, in order to meet the parkland needs of the expanding City.
4
48
4. Comprehensive Plan Poiicy Consistency -Citizen Involvement f Policy B-11
Findings: Focus groups were conducted December 11 `" and 12~', 200?. There were a total of 4
focus groups, and almost SO participants including: community stakeholders, department staff,
Park Board members, and school distnct representatives. In addition, a public forum was held on
December 12, 2007. The State of Oregon Department of Land Conservation and Development was
provided notification 45 days prior to the Planning Commission public hearing of the proposed
text amendments. The DLCD provides other potentially interested parties the opportunity to
review text amendments from local governments throughout the state. Notification of the
proposed text amendments was published in the Woodburn Independent newspaper 25 days prior
to the Planning Commission public hearing. The Planning Commission conducted a work session
on the update to the Woodburn Parks and Recreation plan at the public meeting of February 12,
2009 that was a regularly scheduled meeting of the Planning Commission.
5. Comprehensive Plan Policy Consistency - Coordination (Policy B•2(a11
Findings: Notification and a copy of the text amendments were provided to the DLCD, consistent
with this policy as documented in the record.
ATTACHMENTS
Attachment "A" Comprehensive Plan -Parks and Recreation Open Space/Parks Goals and Policies
Attachment "B" City Council Resolution 1914
Exhibit "A" Woodburn Parks and Recreation Master Plan (Distributed for Planning
Commission on February 12, 2009)
49
3 ~.3/a 9
R~ ~ ~
~:~ P~'
Dear City Council, Park Board and neighbors
UVe are in favor of the Parks and Recreation Boards master plan for our city.
The greenway will be an asset for our residents to walk, jog and enjoy a beautiful area.
Improvements to existing Legion and Wyffel Parks are needed and will encourage family
activities.
Our only concern is to be assured the area will be patrolled and policed well to
discourage illegal activities...
Dan & Ardis Knauf
K ~
~ Liv~~in S~.
t~aoa.b~~~, 0~2
50
rd~Cluii
~o
R~etta Wan erin ~' ~ /^~
From: <Oraftytas~aol.com>
To: <rwangerin~wbcable.net>
Sent: Monday, March 23, 2009 4:51 PM
Subject: (no subject)
! am in favor of the pars<s and recreations masterplan that is being worked on,
Teresa Sisto
~.5~ ~ l~n~l~ -~.
r
A Good Credit Score is l00 or Above. See yours in just 2 easy steps!
(http:llpr.atwola.comlpromoclk/100126575x1219858252x1201366219/aol?redir-http:%2F°/a
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26bcd%3DMarchfooterN462)
51 3/2312009
Page l of 1
~~~ 3 a..~/o9
~ ~~ °~~'
Rosetta Wangerin
From: "Betty Donnelly" <bdonnell~oregonsbest.com>
To: "'Rosetta Wangerin"' <rangerin a~wbcable.net>
Sent: Monday, March 23, 2009 5: ~ 2 PM
Subject: Parks 8~ Recreation Master Plan
As a long time resident of Woodburn, I have followed with great interest the Parks and Recreation
Board's progress toward the creation of a Master Plan for our city's recreational future. The Master Plan as
invisioned by this committee and its professional staff seems to me to provide for an exceptional recreational plan
for the coming years. I highly recommend the acceptance of this Master Plan as the blueprint for our
future Parks and Recreation goals.
Sincerely,
Betty L. Donnelly
338 E Lincoln St.
Woodbum, Oregon 97071
52 3/2312009
Page 1 of 1
p- ~
Rosetta Wangerin
.~
From: "Marilee Anglin" <anglin.marilee~gmail.com>
To: "Rosetta Wangerin" <rwangerin@wbcable.net>
Sent: Monday, March 23, 2009 5:46 PM
Dear City Council,
I would like to communicate my support of the Master Plan for Parks in our city of Woodbum. I deeply
appreciate the significant work and thoughtful considerarion that has been given to all aspects of this
comprehensive proposal. The needs of our growing community and the livability of Woodburn are of
great concern to me and I am grateful for the ways those issues have been addressed by the Parks and
Recreation Board as they approached this work.
As an educator, I believe that neighborhood parks are an essential element for the growth and
development of healthy children and young people. They provide the necessary space to actively and
positively express the energy of youth, as well as meeting needs for all ages.
I encourage you to support this Master Plan.
With Anticipation,
Marilee Anglin
35b E. Lincoln St
Woodburn, Oregon 97071
Director, Little Lambs Preschool
53 3~23/2g09
r~ 3 ~. 3~o r
ac
~~,~sPm
To wlnovk ~t vka~ cowcerw,
Mt wavue is Douglas ~awwaw, awd ~ live at9~8 ~vu~tt Ct, AlOwg with w~t wi fe Mama
awd daughter Nicole. we purchased our how~e ~w the spr~wg o f 2004 awd absolutelt
love our ~.e~ghbors awd we~ghborhood. we leave had fewproblev~.s s~wce w~ov~wg ~w.
rw~ce our daughter's car was bral2ew ~wto, awd owce our fence was tagged. other thaw
t!nat we have had No other issues with aurpersowal propertt.
s~wce our bacl2tard ~s o~~ tine greewwa~u we have wever cows~dered fewc~wg ~s o f f . tt
feels l~l2e we are l~v~wg ~w the couwtr~ wtost o f the t~vke. We have various breeds o f
duci2s, geese, peacocl2s, awd wot to w~ewt~ow racccow's s~zuwl2s, awd frogs. This is wot a
large area for the birds awd aw~vuaLs to beg~w with. ~t is our cowcerw that with the
proposed wal-2~wg path, the wetlawd habitat will disappear awd we will stort to
experiewce aw ~wcrease o f tie ft awd vawda~~z~wg o f peYSOwa~ prepert~.
With the currewt ecowow~~c cr~s~s, f avu sh c d that the Citt o f woodburw would evew
co-~~ced er this proposal right wow ar ~w the wear f uture. the vuowe~ treat will be used for
this project should be put to vuore ~v~.portav~~t use such as........ wLa~wta~w~wg our currewt
parl2s awd roads ~w our toww. who will patrol the path at w~ght whew budgets are
gettiwg tight? Will the res~dewts that live lw Tul2wlla awd sew~or Estates give up
inav~,wg their welghborhoods watched bt woodburw police ~w ord er to patrol a wall2lv~~g
path that follows alowg a ruwof f d4teh? shouldw't tine clt~ be v~ore cowcerwed about
12eep~wg the c~tizews sa fe thew addiwg v~.ore problew~s?
i awe wot opposed to wetlawd wali2~wg trails lih~e the owe cut bt Troutdale otz.. ~towever,
trails such as that, are wot des~gwed for resldewt~al areas that the couwc~l vuevubers are
so 4w favor o f ! ~s a tax pat~wg eit~zew that lives alawg the proposed site, ~ av~ vert
w~.uch aga~wst it. shouldw't those that live ow the proposed area leave a sat so lw the
f ~wal dec~siow ow this?
~ av~ aware that there are sovue Woodburw res~dewts that feel thet weed a wew trail to
tral~~ ow for ruwwiwg awd wall2~wg. Please beep lw w~lwd that Chav~.poeg Para a~-.d
Willa~.ette Nlissiow are less thaw30 wti.iwu.tes frov~. Woodburw, awd have a v~.uch better
select~ow o f trails that are outstawdlwg f or tralwiwg. Mt ~lwgel ~bb~ ~nas beew a sle
for 2x12 road rows for tears awd that ~s owlt 15 V~,%wutes f rove. woodburw.
~s t cowclude ~.~ wife awd ~ are opposed to tine ~ervuawsow Tra4l that will go belnlwd
our lno~.e.
s~wcereltt, ~ .-
Douglas R ffawwaw
54
~3 0 ~
~~ ~
~o. zs~~
Hello,
My name is Eric Morris, I live at 1SQ5 Hardcastle AVE. I wanted to comment on the Mill creek greenway
project.
I have served on the Parks and recreation board for a year now. At almost every monthly meeting of the
board we discuss the project. f can only remember one person, in the last year, who voiced a concern
about the trail that is being placed in the Hermanson area.
Recently, I watched several individuals complaining to the city council about the trail. Where have
these people been? The Mill creek greenway project has been on the books for years. Naw that we
are finally going to get something done, then people start objecting.
Increased crime was a concern, which our police chief said they would address. The trail will open the
area up to increased patrols. It will also allow all Woodburn residents to access the area.
I believe the silent majority of Woodburn residents would like to see our city parks and greenways
improved. This project is something we can all be proud of.
I continue to fully support the project.
Thank you.
Eric Morris
55
April I5, 2009
Mayor Figley, Woodburn City Council and Woodburn Planning Commission:
if 1 could attend this `Neighborhood Meeting' regarding the "Mill Creek
Greenway Trail", I would. I want to voice that I am very much opposed to the plan and
any plans that may possibly bring more pedestrians or vehicular traffic into our area,
whether it be a txail, extended or additional roads, or by any other means,
My first concern is that, according to a flyer mailed to me recently by the City of
Woodburn, the "Mill Creek Greenway Master Plan" was adopted by the City Council in
2006. Why was I not notified before this? I live on Hennanson in the Meadow Park
associated tract; although my property isn't adjacent to the Greenway, what affects the
Greenway affects all of the Meadow Park tract, as well as several other properties in
town. Why was this plan not put to the voters on a ballot, particularly since it will cost
tax payers approximately half a million dollars, not including additional security
personnel, proper security lighting, and upkeep? If it takes a petition or an election to
prevent this `Master Plan' from going through, I would be in favor of that.
With the economy being what it is, how much more expense and hardship are you
willing to force upon the tax payers and residents? Even if the plan was affordable, i
believe the money could be better spent in much more noticeable ways, such as Code
Enforcement ensuring property is properly maintained according to Code, as well as
cleaning up and restoring Front Street to the beauty and charm it once had, attracting
more tourists to businesses and potential property owners.
People have a fear of living in Woodburn; l am afraid of the effect this `Master
Plan' will have on my property value and safety. In spite of the diligence of my
neighbors and myself, we have suffered greatly from tagging episodes of graffiti and
other various forms of vandalism and theft. vehicles racing around curves and corners
endanger lives; high-volume noise and pedestrians discovered on `The Meadows
Association' private property who don't live in the associated areas have already been
causing residents more than enough hardship.
,-~-~
56
Kathi Goodstein
April 16, 2009
Dear Mayor Figley, Woodburn City Council, and Woodburn Planning Commission:
We have already had so much vandalism to our property-cars and statues stolen,
car windows and mailbox bashed into pieces just this afternoon as I drove into the
entrance of the tract, I saw an empty drink bottle in the boulevard. Then, I noticed
broken glass scattered all across the road in front of me. Can I afford new tires right
now? No. Can most people? I would guess not. The vandalism is bad enough; we don't
need it to increase.
We have a large house on a relatively large lot and have made a great deal of
improvements to our property, inside and out. We, along with many of the residents in
`The Meadows Association' and throughout the rest of the Meadow Park tract, have put a
lot of time, energy and money in, not only their personal properties, but in the
neighborhood as a whole, working as a community. However, I am strongly convinced
that your `Master Pian' is only going to encourage more pedestrian and vehicular traffic,
vandalism and other criminal behavior.
How safe will my children, grandchildren, and other children be in our
neighborhood, when property owned by our property association, which is already being
trespassed on by people who don't belong to the association or even live in our tract is
continually vandalized? How safe will the children-how safe will any of us and our
property be-if your `Master Plan' is carried out? Contrary to your possible thinking,
your plan won't enhance our property value. It will, I am sure, cause good families to
move, property values to decline, and the detenorizatyon of several neighborhoods.
When we first considered Woodburn, we were apprehensive. However, as we
look more into its amenities, we felt more secure, particularly because we would be living
in an associated tract. We purchased our home hoping, since our eight children have
lived in it at least for a time, that they would always feel `at home', feel welcome to
invite friends over, and to return with their spouses and our grandchildren. We see that
occurring in our lives now. It warms my heart, However, this `Master Plan' sickens me
and has even caused me to consider the possibility that we may need to move before our
family no longer feels secure and welcome, and our property value declines. I feel like
our family environment is being tramped upon.
If you think bark dust is going to holdup in the rain, foot traffic, and yes--kids
riding the path with their bikes, whether prohibited or not; if you think the noise and
vandalism to the properties, pond and greenway won't occur; if you think that there
won't be an increase in teens hanging around the greenway all the more, I think you're
sadly mistaken. Several of our family members have been and are currently involved in
law enforcement; when we were proctor parents for teens on parole, those teens would
57
even admit to us that teens, sometimes including themselves, would get off the school bus
and go directly to the greenway to smoke and do drugs. I don't think you have a clear
picture of reality here.
Where's the half million dollars coming from to start this project? From the
taxpayers who are already stretched beyond their means due to the economy? How much
more will it cost for upkeep, security, and eventual renovations? Even if someone was
handing the City of Woodburn a personal donation check to coverall expenses, that
money could be spent on far more important causes, such as the impoverished, the police
and fire departrnents, better traffic control.
It has been mentioned in your recent mailing that this is "...the first phase ... ;"
what more is in store of our city? How much control does the city have over the
decisions made in our lives? I'm a Precinct Worker, yet I don't have any recollection of
this plan being put to a vote in any election, if it was, it wasn't obvious tome or others
either, I'm sure. What will it take for us, as citizens of Woodburn, to have this plan
overturned?
Sincerely,
~~~ ~~
Linda D. Mayer
914 Meadovwale Lane
Woodburn, OR 97071
(S03} 804-4774 cell
58
City of Woodburn
April 1 b, 2009
Dear Jim Row;
Soon after our move to Senior Estates in the spring of 2000, I visited Hermanson
Pond. I found it be a quiet and peaceful place, tucked away in an area of Woodburn that
I had never seen before. Wanting to know more about the pond and Mill Creek, I joined
the Mill Creek Greenway Task Force in the spring of 2004. We went along Mill Creek
and toured all of Woodburn's parks. I learned that many parks were not connected
together by trails; and that each park has a specific function, be it recreation, sports,
picnicking, passive use, or for celebrating city events and holidays. The City of
Woodburn and many volunteers have put a lot of time and effort into accomplishing
plans for connecting trails and for better use of existing parks.
Being a resident of Senior Estates, I do enjoy taking nature walks in the City of
Woodburn Senior Estates Park. Just as senior estaters share this park located in Senior
Estates with other Woodburn residents, I do believe the residents around Hermanson
Pond need to share the pond's natural area with all of Woodburn.
In regards to Hermanson Pond, this beautiful natural area of Woodburn is especially
hard to access. I believe a natural walking trail would provide better access for those of
us who enjoy nature. Plans have been made and approved for better access. I do enjoy
living in Woodburn and do urge the continuation of the Hermanson Pond area plans.
Sincerely,
.;.
~••':
~'
Jeane Marie Mey 1360 Walton Way Woodburn, OR 97071
59
Page I of 2
Natalie Labossiere
.~._._..,..r._....~._._._.~--~.._..._
From: Jim Hendryx
Sent: Tuesday, April 28, 2009 2:55 PM
To: Natalie Labossiere
Subject: FW; Mill Creek Greenway
Part of the record
From: Jim Row ~._.~.~.....~..._.~
Sent: Tuesday, April 28, 200912;47 PM
To: Jim Hendryx
Subject: FlN: Mill Creek Greenway
For the record,
Jim Row
Community Services Director
City of Woodburn
(503} 982-5265
jim.row@ci.woodburn.or.us
r...,.._._._.............~......,_._.._..__..._...._.._.........._....__.......,.....______....... _......._ ........... ~_ _... ........... ...........,...._.,.,._.....___.................__.....~......
From: Kathryn Figley
Sent: Friday, April 24, 200812:40 PM
To: Scott Derickson; Jim Row
Subject: FW: Mill Creek Greenway
I would like to add this as testimony in favor of the Greenway project andlor the Greenway portion of the
master plan at the point where that is appropriate.
Kathy
From: Randy Westrick [maiito:westrick@oregonsbest.com)
Sent: Wednesday, April 15, 2009 5:34 PM
To: kathryn.~gleyC~ci.woodburn.or.us
Subject: Mill Creek Greenway
Dear Mayor Figiely:
We are very excited about the City's plan to begin to development the Mill Creek Greenway project in our
neighborhood, Hermanson Park II abuts out backyard. We are writing this email to register our
enthusiastic support for the project and to encourage construction of the planned trail to begin as soon
as the current season allows.
Thank you for building the new playground in Spider Park. The trail project will connect some very neat
assets in our neighborhood including the playground, creek and pond.
We look forward to the enhanced security the trait will have for our property. About 2'/z years ago, our
home was burglarized. The thief entered our house through the back. Had the trail existed, one of our
neighbors might have been walking on the trail and might have called police authorities to report
suspicious activities. 1 can assure you and my neighbors that when we are using the trail, we will report
4/28/2009 60
Page 2 of 2
any nefarious activities we see.
We look forward to walking on the path. Our family enjoys walking for exercise. Many of the streets in
our neighborhood have no sidewalks. Furthermore, many sidewalks include cutouts for driveways. The
pathway will provide us with a comfortable and sa#e way for us to enjoy walking through our beautiful
neighborhood.
Dur creek side neighborhood is gorgeous! This pathway will give access to us so that we can enjoy the
quiet beauty of the nature that exists in our small but urbanized city.
We are thankful for the City's efforts to move ahead with development of our Greenway. These plans will
fulfill the wisdom of those visionary leaders who, more than 30 years ago, set aside the Greenway land
for all of us. Count us as supporters of this project. In fact, if we can do anything to help construct and
promote this project; please feel free to call on us.
We regret that our schedule prevents us from attending the workshop the City has organized for
441161009. Please include this email in any public record generated from the workshop.
Again, thank you for moving ahead with this important project.
Sincerely,
Randy, Connie 8~ Rachei
515 Jana Avenue
4!28/2009 61
Page 1 of 2
Natalie Labossiere
From: Jim Hendryx
Sent: Tuesday, April 28, 2009 3:01 PM
To: Natalie Labossiere
Subject: 1=W: Mill Creek Greenway
Attachments: Greenway, Phase 14 09.doc
Here is another letter
From: Jim Row
Sent: Tuesday, April 28, 2Q0912;48 PM
To; ]im Hendryx
Subject: FlN: Mill Creek Greenway
This is the letter to the editor that Scott mentioned. I suspect that it will run tomorrow. Not sure if it
belongs in the record or not.
Jim Row
Community Services Director
City of Woodburn
(503) 982-5265
jim.row@ci.woodburn.or.us
From: richard a mortis [mailto;rmorriso@earthlink.net]
Sent: Thursday, April 23, 2009 3:47 PM
To: Jim Row
Cc: 'Halnagnes@yahoo.com'; 'dickbarb@wbcable.net'; 'Bkoutny@hotmial.com`; 'Bmiley@outdrs.net';
'Oregonblt@yahoa.com'; 'Chriskarsseboom@yahoo.com'; 'Czcox@wavecable.com'; 'dickbarb@wbcable.net';
'Douglashannan@msn.com'; 'Biter@wscable.net'; 'Halnagnes@yahoo.com'; 'Laemsb@msn.com';
'Laci d2@msn.com'; 'Mararapp@yahoo.com'; 'Mariahannan@hotmail.com'; 'Mschmidt@oregonsbest.com';
'merrimail@wbcable.net'; 'Cherylrick@msn.com'; 'Sapata503@yahoo.com ; 'Sharron97@q.com';
Tdvan@wbcable.net'; 'Czcox@wavecabie.com'; ecmorris@hotmaii.com; 'Sharon97@q,com'; 'Biter@wbcable.net'
Subject: RE: Mill Creek Greenway
Hello Jim,
Thanks for the note.
I trust the "small working committee" who are to resolve the issues will all be residents of the Phase 1
portion of the Greenway. As I pointed out in my just-submitted Letter to the Editor (WB Indep.}, the
implementation stage of the Greenway in each portion should `fit' into the desires of the local
neighborhoods.
It would be nice to know who the members of the small working committee will be. As you know, there
was a small committee you said was studying the Greenway plans that met on Tuesday, April 14, where
I was about the only member in the audience. Unfortunately, those three persons were not able to attend
the rather dramatic and articulate presentations of `public citizen's input' at the April 16th Greenway
Meeting.
4/28/2009 62
Page 2 of 2
Whoever it is, I would like to invite them to the path that already exists in the Wetland and Wildlife
area. In fact, I'd like to invite all interested After all, the Greenway is for us all.
Say, I'll attach a copy of the one-page Letter to the Editor here, assuming your address list is a collection
of interested people.
Thanks for your work on this. Kind regards,
Richard Morris
..---Original Message-----
From: Jim Row [mailto;~im.Row@ci.woodburn.or.us]
Sent: Wednesday, April 2~, 2009 2;46 PM
First, I am writing io thank all of you for attending and participating in last week's community
meeting on the MiII Creek Greenway Phase I project. I would also like to give you an update on
our "next steps". We have decided that, given the significant number of issues that were raised
at the meeting, that the best way to go about resolving them would be through the effort of a
small working committee. The idea is that the members of the committee will visit the project
area and, through a few subsequent meeting sessions, work out solutions that everyone can live
with. It may be a tall order, but I believe that we have an obligation to try to make that happen.
I also wanted to let you know that the City Council will not have an item related to this project
on the agenda for Monday, April 27. I will keep in touch with all of you (those that provided
email addresses on April 16) to let you know what is happening and when you will see this come
before the City Council again. As always, please feel free to get in touch with me if you have
any questions. You can view City Council agendas at the following link:
http./Iwvwv.ci.woodburn.or.uslcouncl/rneetin s.as x
Jim Row
Conununity Services Director
City of Woodburn
(503) 982-5265
j irn.row@ci.woodburn.or.us
PUBLIC RECORDS LAW DISCLOSURE
This a-mail is a public record of the City of Woodburn and is subject to public disclosure unless exempt from disclosure under Oregan PiEblic
Records Law. This a-mail is subject to the State Retention Schedule.
4128/2009 63
Strolling along the Southern Part of the Greenway
Woodburn Recreation and Parks is holding meetings on the Greenway Project.
The present focus is on Phase 1, the southern part of the Greenway from the wet
lands and wildlife area around Hermanson Pond north to Cleveland Street.
People of Woodburn interested in this topic are welcome to come and have a
look at the area, especially that of the wetlands and wildlife area. It's fairly dry now.
Moreover, I have used my lawn mower to keep a nice scenic path groomed under the
line of Oregon Ash trees along side the Mill Creek from Wilson Street south to the
Pond.
The present plan for the trail is to go next to the private property line in the
wetland and up on the higher ground around the lake. So I took my trusty mower and
cut a swath as best I could along that proposed path, although it has little to
recommend it except as an easy entrance to the local neighborhoods on the east side
of the Greenway. It is, they say, several inches higher than the part decidedly
declared to be wetland. Come have a look.
But it misses the scenic walk under the trees and beside the Mill Creek, a creek
that by early summer will be bone dry. It is open for nature lovers now!
As a person who likes the idea of the Greenway path through the town along the
creeks, I, nonetheless, would like to stress the importance of the various parts of the
Greenway `fitting' into the neighborhoods of local residents. Some have criticized
that these are "small groups of people" in relation to the population of the city, whose
City Council has approved, in principle, the Greenway proposal. But in each case,
these are the local residents who must live with the consequences, bad or beneficial,
of the path. Local residents should have the chief say as to what happens to their
neighborhood.
For instance, if the local residents around Spider Park want to put up night lights
or even signal alarms on their part of the path, so be it. If the residents of the Tukwila
portion would wish to put up nighttime bullhorns to keep the path safe, OK, if that's
what they want. Those of us in other parts of the path are indifferent to these efforts.
For the Southern Part where I and other residents live, many are in favor of a `Fair
Weather Path' that allows a pleasant stroll in good weather and gives easy access to
the edge of the Pond. Such a Path already exists -come have a look!}
I am concerned about an `AII-weather Path', one that in the inclement winter time,
especially at night, gives `those persons of ill intent' access to residential areas rather
than to the Lake. After all, how many ofthem - or us - care to walk out to the
isolated area around the Pond in the rain to see the wildlife?
It's the nesting time for ducks, geese and birds. Local residents and a few others
enjoy feeding the wildlife. The wildlife animals like it, too, The Greenway belongs to
all -let's enjoy it while the weather is fair! And let's keep the wetlands and wildlife
area relatively undisturbed. Richard A. Morris
64
Page 1 of 2
Natalie Labossiere
From: Jim Hendryx
Sent: Monday, May 18, 2009 9:29 AM
To: Natalie Labossiere
Subject: FW: Mill Creek Greenway
Please include with the file and record
From: Jim Row
Sent: Monday, May 18, 2049 7:47 AM
To:Jim Hendryx
Subject: FW: Mill Creek Greenway
Jim,
Here is another email for the record (Parks Master Plan},
Jim Row
Community Services Director
City of Woodburn
(503) 982-52b5
j im.row@ci. woodburn. onus
From: SHARON CORNING [mailto:sharon97@q.com]
Sent: Saturday, May ib, 2009 8:56 AM
To: Jim Row
Subject: RE: Mill Creek Greenway
Jim,
I am one of the residents in favor of the Mill Creek Greenway and am pleased with the foresight
community leaders had so long ago to set the land aside. I applaud your active response to the
concerned residents of the area around the pond, both in the pubic hearing and the formation of
the committee of six residents to look at the project and discuss concerns.
I am concerned that, at the public hearing, the word "community" (rather than
"neighborhood"} was used almost exclusively when referring to the residents objecting the the
Greenway's design or implemention of the plan as it now exists, Those were mostly members of
the adjacent neighborhood. They did not represent the community. I believe the Woodburn
"community" if it were informed, would be overwhelmingly in favor of the greenway project.
This week, I had the opportunity to discuss the Mil! Creek Greenway with several young parents
who are members of the Woodburn community but do not live in any of the neighborhoods
immediately adjacent to the Greenway, I was surprised to find that not one had even heard of the
project. All felt it would be a good resource for Woodburn residents.
Please do not cripple or abandon this project based on neighborhood objections without the input
of the input of the greater Woodburn community. Sounds to me as if the public at large needs to
be informed about the project.
SII9/2009 65
Page 2 of 2
Sharon Corning
485 Garfield Street
Woodburn, OR 97071
503-982-4758
From: Jim.Row@ci.woodburn,or.us
To: Sharon97@q,com; Rmorriso@earthlink.net; Riter@wbcable,net
Date: Wed, 22 Apr 200914:45:54 -0700
Subject; FW: Mill Creek Greenway
From; Jim Row
Sent: Wednesday, Agri! 22, 2009 2:41 PM
To: 'Halnagnes@yahoo.com'; 'dickbarb@wbcable.net'; 'Bkautny@hotmial.com'; 'Smiley@outdrs.net';
'Oreganblt@yahoo,com'; 'Chriskarsseboom@yahoo,com'; 'Czcox@wavecable.com'; 'dickbarb@wbcable.net';
'Douglashannan@msn.com'; 'Biter@wscable.net'; 'Halnagnes@yahoo.com'; 'i.aemsb@msn.com';
'Loci d2@msn.com'; 'Mararapp@yahoo.com'; 'Mariahannan@hotmail.com'; 'Mschmidt@oregonsbest.com';
'merrimail@wbcable,net'; 'Cherylrick@msn,com'; 'Rmorris@earthlink.net'; 'Sapata503@yahoo.com';
'Sharron97@q.com'; 'Tdvan@wbcable.net'; 'Ctcox@wavecable.com'
Cc; Scott Derickson; Terrie Stevens; Dan Brown; Jim Hendryx; Charles 8levins; Charlene Williams;
ecmorris@hotmail.com; Joseph Nicoletti; Judy Wesemann; Rosetta Wangerin
Subject; Mill Creek Greenway
First, I am writing to thank all of you for attending and participating in last week's community meeting
on the Mill Creek Greenway Phase I project, I would also like to give you an update on our "next
steps". We have decided that, given the significant number of issues that were raised at the meeting,
that the best way to go about resolving them would be through the effort of a small working committee.
The idea is that the members of the committee will visit the project area and, through a few subsequent
meeting sessions, work out solutions that everyone can live with. It may be a tall order, but I believe
that we have an obligation to try to make that happen.
I also wanted to let you know that the City Council will not have an item related to this project on the
agenda for Monday, April 21. I will keep in touch with all of you (those that provided email addresses
on April 16) to let you know what is happening and when you will see this come before the City Council
again. As always, please feel free to get in touch with me if you have any questions. You can view City
Council agendas at the following link:
http:llwww.ci.woodburn.onus/counciUmeetings.aspx
Jim Row
Community Services Director
City of Woodburn
(503) 982-5265
jim.row@ci.woodburn.or.us
PUBItC RECORDS LAW DISCLOSURE
This e-mail is a public record of the Gity of Woodburn and is subject to public disclosure unless exempt from disclosure under Oregon Public Records
Law. This a-mail is subject to the State Relentian Schedule.
5119/2009 66
Memo
~'~~'1
~ i•~ ~ :_ ,
k '-
r
a~~B~~
Ir~cor~oratcd X889
RECREATION & PARK BOARD
27~MONTGOMERYSIREEP~WooDBURt~, OREGON 97011
Date: June I, 2009
To: Honorable Mayor Figley & City Council Members
From: Rosetta Wangerin, Recreation and Park Board Chair
Subject: Mill Creek Greenway Phase l Project
On behalf of the Recreation and Park Board, I would like to convey our complete support for
the Mill Creek Phase 1 project. The 3/4 mile trail currently under consideration constitutes the
first, and thus, most important step the City can take toward ensuring that the community's
vision for an interconnected trail system through the Mill Creek Greenway will be realized.
In January 2009, the Recreation and Park Board conducted a goal setting workshop with the
objective of establishing priorities and making park development recommendations to the
City. At that meeting, we agreed that the completion of the Mill Creek Greenway Phase 1
trail is our highest priority outdoor recreation project.
The Board has been involved in the development of the Mill Creek Master Plan since the
process began in 2003 and is deeply committed to seeing the vision it articulates come to life.
Once completed, the first phase of this fail system will serve as a model of excellence for the
entire eight-mile system to be built upon. We are extremely fortunate that the State of
Oregon's Local Government Grant Committee deemed our project worthy of receiving
$210,000 in grant funding. We are deeply concerned by the prospect of taking actions that
might be in violation of our grant agreement with the State, potentially jeopardizing our
ability to secure funding for other projects in the future. How would violating this agreement
affect the way the State looks upon our content funding application for Centennial Park?
This trail system has been a vision of the City's since the 19b0's. In recent years, the City
Council has made many policy decisions in support of this project, including the adoption of
the 1999 Parks and Recreation Master Plan, 2005 Transportation System Plan, 2005
Comprehensive Plan update, and the 2006 Greenway Master Plan. In addition The City
Council authorized to the City to apply for grant funding, and adopted budgets for 2007-2008
67
and 2008-2009 dedicating City park development funds io the project. We respectfiilly urge
you to stand behind the commitment that you and prior City leaders have made to this
tremendous community resource. The actions that you take now will have a profound and
lasting effect on the future of the trail system in Woodburn.
The greenway trail system is one that the community as a whole supports and would like to
see completed, During the development of the Mill Creek Greenway Master Plan in 2004,
bi-lingual surveys were distributed to residents through water bills, the parks and recreation
activity guide, and on the City's website. Of the 39$ households that responded to the
survey, a significant majority indicated their support for a trail system that supported
walking, jogging, and paved cycling activities. In fact, 89% of the respondents indicated that
they would either participate in at least one of these activities, or that they felt the trail system
would be an appropriate venue for at least one of the activities.
The Recreation and Park Board believes that it is important to point out that the chief
concerns raised by a group of project area residents, namely their fear that the trail will
increase crime and lower property values, are not supported by the considerable number of
studies conducted throughout Oregon and the rest of the country. In fact, every study that we
have reviewed reveals that trail systems such as the one proposed, either have no impactor a
positive impact on lowering area crime rates and increasing area property values. It is
commonly reported that residents who live adjacent to proposed recreational trails frequently
express opposition to the project during the planning stages. Often, when surveyed after the
trail has been in use for awhile, those same residents report that the trail has positively
affected the neighborhood's quality of life and the value of their homes. We fully expect the
result will be the same here in Woodburn.
City staff has been working closely with neighbors and other interested community members
to resolve the concerns that have been raised. While the group was unable to reach
consensus on every issue they tackled, some important changes to the project, including
modification of the trail's alignment, have lien proposed as a result of this collaborative
effort. Good compromises have been reached, and the process you initiated has worked.
This project is a positive step for Woodburn. It is now time to take that step and move
forward.
68
RECD
6i loi2oa9
Woodburn City Counal & City Planning Commission
Woodburn City Hall
270 Montgomery Street
Woodburn, OR 97071
RE: Woodburn Greenway Project - a 1970s era requirement
Dear City Council & Planning Commission members:
JUN 15 2009
cmaa~"~'~'~~o"~so
In reading recent Woodburn Independent letters to the editor,l gather there is some resistance to the proposed City
greenway project proposed for the area south of Meadow Park to Highway 214. 1 have been traveling extensively and
have not kept pace with this project's evolution and City Hall commitment.
With the attached letter, I would like City staff to understand the very strong commitment made by your
predecessors in the early 1970s to this project. They hoped our initial PUD commitment of land to a city wide
greenway would quickly evolve into a progressive Meadow Park -Highway 214 walk and bike path.
I cannot overstate my commitment and bciief in this greenway project. I believe it would be a terrible tragedy far all
Woodburn future citizenry should this current City leadership not put forth a 100% commitment to seeing this
community project to completion.
Thank you.
Sincerely,
r
R er $, idura
~~, 1110 E. CLEVELAND ST. • WOODBURN, OR • 97071
~.~
PHONE/FAX: 503-981-1700 CELL PHONE: 503-490-8638
lX~ 1761 BREAgERS WEST BLVD. # WEST PALM BEACH, FL • 33411
(PHONE/FAX: 361.790.0720)
E-MAIL: lic~t;~.1;11>i;t~;~;~.c~:~~ ~r,,~rr,r_,~;i~;u ~, ~rn~~),,~-i~,
b/10/2009
Letters to the Editor
Woodburn Independent
650 N. First Street
PO BOX 96
Waodburn, OR 97071
RE: Woodburn Greenway Project a 70s era City requirement
Dear Editor:
I am the or~~ner of the Landura development tympany that designed and developed the Meadow Park planned unit
development back in the early 19?Os. My firm hired renowned University of Oregon wban development professors
to assist with Meadow Park's very progressive design. We spent years working with the Woodburn Planning staff
and City Cvunal before they approved our 60+ acre PUD. That approval included the required greenway project as
well as a 120 foot right of way at the south end of the PUD to accommodate a future Parr Road bypass to 99E.
My wife's family has lived in Woodburn since the l 940s and 1 have lived in the same Woodburn home since 1972. l
will be appalled if the City of Woodburn reneges on this Greenway project. Since Meadow Park's final approval in
the early 70s I have longed for a walk and bike path through the central city that all citizens could enjoy year round.
Woodbwn prides itself on being not only a local community, but a progressive city trying to attract homeowners
who work from Portland to Salem. A central park greenway allowing walkers and bike paths from Meadow Park's
southern terminal to Highway 214 can only be another symbol that Woodburn is a smaller and perhaps more
attractive version of Portland - a delightful town ~~th a national reputation for environmental sensitivity, bike
accessibility, and family livability.
Our company long ago moved onto more nationally based development. But ow progressive development ideas of
the 70s generated a great deal of exatement back then. Let's not renege now on a greenway project that was a ~zsion
& requirement of a long ago Woodburn Planning Counal and City Council.
Roger B. Midwa, the Landwa Companies
1110 E. CLEVELAND ST. 1VO0DBURN, OR • 97071
PHONE/FAX: 503.9$1-1700 CELL PHONE: 503-490-8658
:~*' 1761 BREAgERS 1GEST BLVD. # iVEST PALM BEACH, PL • 33411
,;.,.
(PHONE/FAX; 361-790.0720)
E-MAIL: 1i~,?G 1: 111!):_;,~r:.~~!r., ~r4li•1_;,n;i(lu~~! (~;ri~,,,i;.~,,;;.
~Q4DBUR~
.1 : P .~ l ,r .i
June 22, 2009
f'~"`~"°'~ ~'n"
T0: Honorable Mayor and City Council through City Administrator
FROM: Ben Gillespie, Finance Director
SUBJECT: State Revenue Sharing Funds for Fiscal Year 2009/10
RECOMMENDATION:
Council adopt the attached resolution declaring City's election to receive State
Revenue Sharing funds in fiscal year 2009/10.
BACKGROUND:
Annually the City is required under State statute to adopt a resolution declaring
the City's election to receive State Revenue Sharing funds. This resolution must
be filed with the State Department of Administrative Services before June 30,
2009 in order to receive the funds allocated by the legislature during fiscal year
2009110.
DISCUSSION:
In order to receive State Revenue Sharing funds, the statute requires the City to
hold public hearings before the Budget Committee and City Covnci{ for the
purpose of giving the public an opportunity to comment on proposed uses of
the funds. The hearing before the Budget Committee was held on April 18, 2009
and before the Council on June 8, 2009.
FINANCIAL IMPACT:
During fiscal year 2009/1 o the City anticipates receiving X225,000 in State
Revenue Sharing funds.
Agenda Item Review; City Administratgl~~' City Attorney ~~'") Finan
l1
COUNCIL BILL N0.
RESOLUTION N0.
A RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE
REVENUES DURING FISCAL YEAR 2009110.
Whereas, ORS 221.770 requires cities to pass a resolution annually declaring
their election to receive State Revenue Sharing, now, therefore,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section l . Pursuant to ORS 221.770, the City hereby elects to receive state
revenues f'or fiscal year 2009/10.
A roved as to Form • r~
pP
City Attorney
APPROVED
KATHRYN FIGLEY, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Fi led i n the Of~ticc of the Recorder
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Pagc l -Council Bill No.
Resolution No.
6 rc Zce
ate
72
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June 22, 2009
T0: Honorable Mayor and City Council through City Administrator
FROM: Ben Gillespie, Finance Director
SUBJECT: Eligibility to Receive State Shared Revenues in Fiscal Year 2009/10
RECOMMENDATION:
Council adopt the attached reso ution declaring the City's eligibility to receive
state-shared revenues during fiscal year 2009/10.
BACKGROUND:
Annually the City is required under State statute to adopt a Resolution declaring
the City's eligibility to receive State revenues derived from various sources such
as gas tax, liquor tax, and cigarette tax. This resolution must be filed with the
Department of Administrative Services by June 30, 2009 in order to receive funds
allocated by the legislature during fiscal year 2009110.
DISCUSSION:
The 2009110 proposed budget will reflect projected revenues from these state-
shared revenues for various operational purposes within the General Fund and
Street Fund. The estimated per capita distribution is as follows:
2009/10
State Gas Tax
Liquor Tax
Cigarette Tax
$ 42.12 per capita
$ 12.04 per capita
$ 1.35 per capita
FINANCIAL IMPACT:
Zoos/o9
$41.62 per capita
$11.71 per capita
$ 1.42 per capita
During fiscal year 2009/ 10, the City anticipates receiving $1,296,000 in state-
shared revenues.
Agenda Item Review: City Administrator City Attorney ~.~~~' Financ
73
COUNCIL BILL N0.
RESOLUTION N0.
A RESOLUTION CERTIFYING THE ELIGIBILITY OF THE CITY OF WOODBURN
TO RECEIVE STATE-SHARED REVENUES DURING FISCAL YEAR 2009110.
WHEREAS, Oregon Revised Statutes 221.760 provides that the officer
responsible for disbursing funds to cities under ORS 323.455, 366.785 to 366.820 and 471.805
shall, in the case of a city located within a county having more than 100,000 habitants according
to the most recent federal decennial census, disburse such funds only if the City provides four or
more of the following services: (1) Police protection, (2) Fire protection, (3) Street construction,
maintenance, and lighting, (4) Sanitary sewer, (5) Storm sewers, (6} Planning, zoning, and
subdivision control, and (7) one or more utility services, and
WHEREAS, City officials recognize the desirability of assisting the state officer
responsible for determining the eligibility of cities to receive such funds in accordance with ORS
221.760, now, therefore,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn hereby certif es that it provides the
following four or more services enumerated in ORS 221.760:
(1) Police protection;
(2} Street constn~ction, maintenance, and lighting;
(3) Sanitary sewers;
(4) Storm sewers;
(S) Planning, zoning, and subdivision control; and
(6) One Utility service.
1fl Z~ °~
6
Approved as to Form:
City Attorney ate
APPROVED
KATHRYN FIGLEY, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST
Mary Tennant, City Recorder
City of Woodburn, Oregon
Page 1 -Council Bill No.
Resolution No.
74
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Y"
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June 22, 2009
T0: Mayor and City Council through City Administrator
FROM: Ben Gillespie, Finance Director
SUBJECT: Adoption of City's 2009-10 Budget
RECOMMENDATION:
Council adopt the attached ordinance setting the City of Woodburn's budget
for 2009-10.
BACKGROUND & Discussion:
On April 18, 2009 the Budget Committee concluded their hearing on the City's
2009-10 budget and recommended unanimously that the budget totaling
$56,809.042 be forwarded to the City Council for the next phase of the budget
process.
As required by Oregon Budget Law, the City Council conducted a public
hearing on June 8, 2009 to consider the Recommended Budget.
The Council made these changes to the Recommended Budget:
• Increase appropriations and decrease Contingency in the Housing Rehab
Fund $675,000.
• In the General Fund increase Reserve for PERS and decrease
Unappropriated Balance by $12,157
• In the TIF Fund increase appropriations and decrease Contingency by
$156,322.
• Increase Beginning Fund Balance and Contingency in the General
Operating Reserve Fund by $41,911.
• In the Police Construction Fund increase Beginning Fund Balance and
Contingency by $74,488
• Increase Beginning Fund Balance and Contingency in Parks CIP Fund by
$172,380
Agenda Item Review; City Administrator ~ City Attorney. '~~ Finan
75
Mayor and City Council
June 22, 2009
Page 2
• In the Information Services Fund increase Beginning Fund Balance and
Contingency by $3,000.
• Increase Beginning Fund Balance and Unappropriated Balance in the
General Fund by $1,846.
The total budget after these changes is $57,102,667.
The Council also considered the Budget Committee's recommendation to
impose the full property tax rate allowed by law'$6.0534 per $1,000 of value)
and to levy $514,500 for bonded debt, which is excluded from the statutory
limitation, The attached ordinance reflects those amounts.
FINANCIAL IMPACT:
The attached ordinance is consistent with the budget policies adopted by the
Budget Committee in January 2009.
76
COUNCIL BILL N0. 2788
ORDINANCE N0.
AN ORDINANCE ADOPTING A BUDGET FOR FISCAL YEAR 2009-2010, MAKING
APPROPRIATIONS, LEVYING TAXES, AND DECLARING AN EMERGENCY.
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. That the budget for fiscal year 2009-2010 is hereby adopted as set forth below.
Section 2. That taxes provided for in the adopted budget are imposed at the rate of $6.0534 per
$1,000 of assessed value for operations and in the amount of $514,500 for bonds; and that these taxes are hereby
imposed and categorized for tax year 2009-2010 upon the assessed value of all taxable property within the City.
General Excluded from
Government the Limitation
Tax Rate -General Govt. Operations $ 6.05341$1,000
Bonded Debt $ 514,500
Section 3. That the budget amounts for fiscal year 2009-2010, and for the purposes shown
below, are hereby appropriated as follows:
GENERAL FUND ---
CityCouncil and Mayor $ 44,068
City Administrator's Office 344,9$1
City Recorder's Office 96,317
City Attorney's Office 174,691
Finance Department 292,940
Municipal Court 219,306
Non-Departmental -Materials & Services 119,425
Interfund Transfer -R.S.V. P. 28,259
Interfund Transfer -Street Fund 80,000
Interfund Transfer -Water Fund 15,000
Police Department S,S89,395
Library 1,083,514
Leisure Services 434,1 b 1
Swimming Pool 646,930
Community Services Administration 362,607
Planning 470,959
Parks Maintenance 567,975
Operating Contingency 1,057,053
TOTAL GENERAL FUND APPROPRIATIONS $11,627,581
Page 1-COUNCIL BILL N0.2788
ORDINANCE N0.
77
GENERAL OPERATING RESERVE FUND ---
OperatingContingency $ 75,21 I
TOTAL GENERAL OPERATING RES FUND APPROPRIATIONS $ 75,211
TRANSIT SYSTEM FUND --
CityTransit System $ 366,840
Dial-a-Ride Program 49,188
Operating Contingency 37,161
TOTAL TRANSIT SYSTEM FUND APPROPRIATIONS $ 453,189
BUILDING FUND --
Personal Services $ 194,578
Materials & Services 43,486
Operating Contingency 145,053
TOTAL BUILDING FUND APPROPRIATIONS $ 3 83,117
SEARCH AND SEIZURE FUND ---
Materials & Services $ 3,600
TOTAL SEARCH & SEIZURE FUND APPROPRIATIONS $ 3,600
WEED AND SEED FUND ---
Police Services $ 31,525
Leisure Services 45,561
Administration 97,443
TOTAL WEED AND SEED FUND APPROPRIATIONS $ 174,529
STATE REVENUE SHARING FUND ---
Design Engineering $ 4,650
Construction Engineering 6,300
Construction 417,050
Interfund Transfer -Street Fund 20,000
Debt Service 47,044
Operating Contingency 3 8,072
TOTAL STATE REVENUE SHARING FUND APPROPRIATIONS $ 533, 116
Page 2 -COUNCIL BILL N0.2788
ORDINANCE N0.
78
HOUSING REHABILITATION FUND
Personal Services $ 11,132
Materials & Services 691,100
Operating Contingency 28,768
TOTAL HOUSING REHABILITATION FUND APPROPRIATIONS
FEDERAL PROGRAM (RSVP FUND ---
Personal Services $ 77,108
Materials & Services 10,686
Operating Contingency 2,026
TOTAL FEDERAL PROGRAM FUND APPROPRIATIONS
CABLE FRANCHISE MANAGEMENT FUND_---
Materials & Services $ 21,000
Capital Outlay 2,500
Operating Contingency 8,200
TOTAL CABLE FRANCHISE FUND APPROPRIATIONS
STREET FUND ---
Street Repair & Maintenance $ 921,668
Street Cleaning 134,750
Street Administration 111,896
Interfund Transfer -Tech. & Envir. Serv. Fd 239,000
Interfund Transfer -Equipment Replacement Fund 50,000
Operating Contingency 76,714
TOTAL STREET FUND APPROPRIATIONS
CITY GAS TAX FUND ---
Capital Outlay -Construction $ 149,000
Operating Contingency 5,014
TOTAL CITY GAS TAX FUND APPROPRIATIONS
BONDED DEBT FUND ---
Personal Services $ 1,798
Debt Service -Principal 260,000
Debt Service -Interest 245,000
Operating Contingency 88,202
TOTAL BONDED DEBT FUND APPROPRIATIONS
Page 3 -COUNCIL BILL N0.2788
ORDINANCE N0.
$ 731,000
$ 89,820
$ 31,700
$ 1,534,028
$ 154,014
$ 595,000
79
BANCROFT BOND FUND -
Operating Contingency 6 600
TOTAL BANCROFT BOND FUND APPROPRIATIONS $ 6,600
ECONOMIC DEVELOPMENT REVOLVING LOAN FUND ---
Debt Service $ 36,519
Operating Contingency 103,212
TOTAL ECON. DEVLP REV LOAN FUND APPROPRIATIONS $ 139,731
POLICE CONSTRUCTION FUND;
Design Engineering $ 5,000
Construction 581,988
TOTAL POLICE CONST. FUND APPROPRIATIONS $ 586,988
GENERAL FUND CAPITAL IMPROVEMENT FUND ---
Capital Outlay (Construction Program) $ 303,290
Operating Contingency 31,771
TOTAL GENERAL FUND CAPITAL IMPRV. FUND APPROPRIATIONS $ 335,061
SPECIAL ASSESSMENT FUND •--
Administration $ 1,000
Design Engineering 5,000
Construction Engineering 3,000
Construction 72,000
Operating Contingency 621,883
TOTAL SPECIAL ASSESSMENT FUND APPROPRIATIONS $ 702,883
STREETISTORM CAPITAL IMPROVEMENT FUND ---
Design Engineering $ 97,500
Construction Engineering 237,000
Construction 3,076,000
Operating Contingency 65,816
TOTAL STREET/STORM DRAIN C.I.F. APPROPRIATIONS $ 3,476,316
PARKS SYSTEM DEVELP. (SDC) FUND ---
Capital0utlay $ 700,710
Operating Contingency 371,396
TOTAL PARKS SYSTEM DEVELOPMENT FUND APPROPRIATIONS $1,472,106
Page 4 -COUNCIL BILL N0.2788
ORDINANCE N0.
80
TRANSPORTATION IMPACT FEE FUND ---
Design Engineering $ 795,372
Right-of Way 550,000
Construction 1,205,628
Operating Contingency 2,154,3b5
TOTAL TRANSPORTATION IMPACT FEE FUND APPROPRIATIONS
STORM WATER SYSTEM DEVELOPMENT FUND ---
Construction Engineering $ 8,000
Construction 254,000
Operating Contingency 225,547
TOTAL STORM WATER SYS DEVLP. FUND APPROPRIATIONS
PUBLIC WORKS FACILITY CONSTRUCTION FUND ---
CapitalOutlay $ 15,000
Operating Contingency S,S00
TOTAL PUBLIC WORKS FACILITY CONST. FUND APPROPRIATIONS
SEWER CAPITAL IMPROVEMENT FUND ---
Debt Service $ 29,102
Operating Contingency b7,9b7
TOTAL SEWER CAPITAL IMPRV FUND APPROPRIATIONS
WASTEWATER TREATMENT CONSTRUCTION FUND ---
Design Engineering $1,171,500
Construction Engineering 34,800
Right of Way 8,780
Construction 1,7b4,800
Debt Service 1,760,611
Operating Contingency b 1,969
TOTAL WWPT CONST. FUND APPROPRIATIONS
WATER WELLIDISTRIB. CONSTRUCTION FUND --
Design Engineering $ 47,850
Construction Engineering b4,250
Right of Way 13,000
Construction 751,100
Debt Service 753,023
Interfund Transfer - IF Loan to Building Fund 160,000
Operating Contingency 4,439,206
TOTAL WATER SYSTEM CONST. FUND APPROPRIATIONS
Page S ~- COUNCIL BILL N0.2788
ORDINANCE N0.
$ 4,705,365
$ 487,547
$ 20,500
$ 97,069
$ 4,802,460
$ 6,228,429
81
WATER FUND ---
Water Supply $1,469,419
Meter Reading/Accounting 175,539
Water Administration 92,231
Interfund Transfer -Tech. &Envir. Serv. Fd 311,000
Interfund Transfer -Equipment Replacement Fund 35,000
Operating Contingency 421,863
TOTAL WATER FUND APPROPRIATIONS $ 2,505,052
SEWER FUND
Wastewater Treatment Plant Operations $1,681,829
Sewer Administration 97,778
Sewer Line Maintenance 288,760
Interfund Transfer -Street Fund 65,000
Interfund Transfer -Water Fund 70,000
Interfund Transfer -Surface Water Fund 235,000
Inierfund Transfer -Tech. &Envir, Serv. Fd 150,000
Interfund Transfer -Equipment Replacement Fund 70,000
Operating Contingency 453,462
TOTAL SEWER FUND APPROPRIATIONS ~ $ 3,121,829
WAFER SYSTEM DEVELOPMENT TRUST FUND ---
Design Engineering $ 140,000
Construction Engineering 5,000
Construction 291,500
Debt Service 405,474
Operating Contingency 103,034
TOTAL WATER SYSTEM DEVLP. TRUST FUND APPROPRIATIONS $ 945,008
SEWER SYSTEM DEVELOPMENT TRUST FUND ---
Debt Service $ 586,870
Operating Contingency 77,384
TOTAL SEWER SYSTEM DEVELP. TRUST FUND APPROPRIATIONS $ 664,254
SURFACE WATER/COLLECTION FUND ---
Personal Services $ 162,508
Materials & Services 27,590
Operating Contingency 44,902
TOTAL SURFACE WATERICOLLECTION FUND APPROPRIATIONS $ 235,000
Page 6 -COUNCIL BILL N0.2788
ORDFNANCE N0.
82
INFORMATION SERVICES (ISl FUND ---
Personal Services $ 286,920
Materials & Services 204,878
Capital Outlay 78,500
Operating Contingency 25,942
TOTAL INFORMATION SERVICES FUND APPROPRIATIONS $ 596,240
CENTRAL STORES WORKING CAPITAL FUND ---
Materials & Services $ 13,000
Operating Contingency b,000
TOTAL CENTRAL STORES WORKING CAP. FUND APPROPRIATIONS $ 19,000
SELF-INSURANCE FUND ---
Personal Services $ 23,612
Materials & Services 535,825
Operating Contingency 140,679
TOTAL SELF-INSURANCE FUND APPROPRIATIONS $ 700,116
TECHNICAL & ENVIRONMENTAL SERVICES FUND ---
Public Works Administration $ 412,546
Engineering Division 894,594
Central Garage 89,317
Interfund Transfer -Equipment Replacement Fund 5,000
Operating Contingency 149,450
TOTAL TECH. & ENVIRONMENTAL SERV. FUND APPROPRIATIONS $ 1,550,907
BUILDING MAINTENANCE FUND ---
Personal Services $ 372,602
Materials & Services 405,906
Operating Contingency 12,871
TOTAL BUILDING MAINTENANCE FUND $ 791,379
EQUIPMENT REPLACEMENT FUND -•-
Water Equipment Replacement -Cap. Outlay $ 193,423
Sewer Equipment Replacement -Cap. Outlay 130,960
Maintenance Equip. Replacement -Cap. Outlay 113,416
Transit Equipment Replacement -Cap. Outlay 67,784
Parks Maintenance Equip. Replacement -Cap. Outlay 21,908
Public Works Administration -Cap. Outlay 10.077
TOTAL EQUIPMENT REPLACEMENT FUND APPROPRIATIONS $ 537,568
Page 7 -COUNCIL BILL N0.2788
ORDINANCE N0.
83
LIBRARY ENDOWMENT FUND -
OperatingContingency 2b 500
TOTAL LIBRARY ENDOWMENT FUND APPROPRIATIONS $ 26,500
MUSEUM ENDOWMENT FUND ---
Operating Contingency 2 750
TOTAL MUSEUM ENDOWMENT FUND APPROPRIATIONS $ 2,750
TOTAL APPROPRIATIONS --ALL FUNDS X50,742,563
UNAPPROPRIATED REQUIREMENTS;
General Fund:
Reserve for Buildings 187,000
Reserve for PERS 93,157
Unappropriated Balance 181,722
Transit Fund:
Reserve for PERS 14,600
Building Fund:
Reserve for PERS 21,830
Reserve for Equipment 24,500
Federal Program (RSVP) Fund:
Reserve for PERS 4,280
Street Fund:
Reserve for PERS 3 8,17b
General Fund Capital Improvement Fund:
Fund Balance Reserve -Police 66,000
Fund Balance Reserve -Buildings 10,000
Transportation Impact Fee Fund:
Reserve for Future Capacity 3,300,000
Storm Water System Development Fund:
Reserve for Future Capacity 225,548
Wastewater Treatment Construction:
Reserve for DEQ Loan 8b3,000
Water WellJDistribution Construction Fund:
Reserve for Loan 754,000
Water Fund:
Reserve for PERS 50,918
Sewer Fund:
Reserve for PERS 79,349
Water System Development Trust Fund:
Reserve for Future Capacity 103,03 5
Sewer System Development Trust Fund:
Reserve for DEQ Loan 250,000
Page 8 -COUNCIL BILL N0.2788
ORDINANCE N0.
84
Information Services Fund:
Reserve for Plotters 6,000
Technical & Environmental Services Fund:
Reserve for PERS 74,141
Building Maintenance Fund:
Reserve for PERS 12,54$
TOTAL UNAPPROPRIATED REQUIREMENTS --ALL FUNDS ~ 6,3b0,104
TOTAL 2009-2010 CITY BUDGET
$57,102,bb7
Section 4. That the City Recorder shall file a true copy of the budget as finally adopted in
accordance with the provisions of the Local Budget Laws of the State of Oregon, and shall certify the tax rate
and tax levy to the County Clerk and County Assessor of Marion County, Oregon, and to the Department of
Revenue, Division of Audits, of the Secretary of State, State of Oregon.
Section 5. That if any clause, sentence, paragraph, section or portion of this ordinance for any
reason shall be adjudged invalid by a court of competent jurisdiction, such judgment shall be confined in its
operation to the clause, sentence, paragraph, section or portion of this ordinance directly involved in the
controversy in which such judgment is rendered.
Section 6, This ordinance being necessary for the public peace, health and safety, in that a
budget for fiscal year 2009-2010 needs to be adopted by July 1, 2009 in order to continue City services, an
emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and
approval by the Mayor.
~ ~`~dc
A roved as to Form. /~
Pp
City Attorney ate
APPROVED
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 9 -COUNCIL BILL N0.2788
ORDINANCE NO.
KATHRYN FIGLEY, MAYOR
85
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luru~,~prnr~d r.tt~9
June 22, 20Q9
T0. Honorable Mayor and City Council
p iz~.
THROUGH, Scott Derickson, City Administrator
Jim Hendryx, Community Development Director
FROM: Steve Krieg, building Official
SUBJECT: Building Division Proposed ~~e Methodologies and Changes
RECQNIMENDA110N;
Adopt the attached ordinance adopting revised fees for the building inspection
program which will assist in the financial support far the operation of the Building
Division.
BACKGROUND;
An overview of the Building Division was provided to the City Council on March
23, 2004. The overview indicated the State of Oregon Building Codes Division
recently adopted Oregon Administrative Rule (OAR) 918-050 (See Attachment
`B' j. OAR 918.450 requires all jurisdictions that administer a building inspection
program to adopt "consistent form and fee methodology rules", OAR 918-054
requires the new fee methodology rules be in place by January 1, 2009. OAR
918-050 requires municipalities to adopt the latest International Code Council
(ICCj valuation table as of April 1 of each year. OAR 9i8-450 lists fee
methodologies that are new to the City of Woodburn. It is necessary far the City
to adopt revised fees and the latest valuation table from ICC for the building
inspection program to comply with OAR 918-45a. The building inspection
program is funded by fees for permits and plan reviews in accordance with
Oregon Revised Statute (ORSy 455.210(c}. ORS 455-210(cj requires fees
collected by a municipality be used for the administration and enforcement of
a building inspection program for which the municipality has assumed
responsibility under ORS 455. i 48 or 455.150 (See Attachment `C' y .
The building division has been operating with a reserve fund from collected
permit and plan review fees that allow ~ continue operation when there is a
Agenda Item Review; City Administrator~'..~ City Attorney ~) Financ
86
Honorable Mayor and City Council
June 22, 2009
Page 2
downturn in construction permit activity and/or the economy. The Council has
established that the building division reserve fund should be approximately
equal to one years operating costs. C7ver the past six years the building division
reserve fund has been maintained at this level (See Attachment 'D'). 1Nith the
recent downturn in construction permit activity and fihe economy, the building
division has had to spend down its reserve fund (See Attachment 'D'~. 13y the
end of January 2009 the reserve fund was 54 percent of the FY '08•'09 budgeted
expenses. At the current projected construction permit activity level and with
the current fee schedule, the building division reserve fund is expected to be
depleted sometime in early 2010 without an upturn in the economy.
Currently the City of Woodburn has the lowest commercial and residential
building permit fees in the State of Oregon (See Attachment 'E', 'F' and `C').
Currently the City of Woodburn is one of only two jurisdictions I could find with
two fee tables for building permits. We currently have one fee table for
commercial building permits and one for residential building permits (See
Attachment 'H'). The commercial building permit fee table is from i976, while
the residential permit tee fable is from 1979 {adopted in 2002). To simplify the
process for our customers sa they can determine building permit fees and be
consistent with what most other jurisdictions do, it is proposed to eliminate the
two fee tables and use only one table for both residential and commercial
projects (See Attachment `A' ). In conjunction with the single uniform) fee
table, the building division proposes to increase the uniform fee table, The
residential building permit fees would increase by approximately five (5) percent
which would create an approximate 35 percent increase in the commercial
building permit fees, Currently building fees do not recover the casts of
providing the services to our customers. Thus the reduction in the reserve fund.
Typically with building fees, large commercial projects subsidize the cast of
services for smaller construction projects. Likewise new home construction
subsidizes the cosfi of services for smaller residential remodeling projects. Few
large commercial projects or single-family homes have been constructed over
the past few years. Building activity remains high, however it is dominated by
small commercial and residential remodeling projects which have lower fees.
The Woodburn Building Division notified customers and the State Building Codes
Division {BCD) of the proposed fee increase in November of 2008 and again in
April 2009. The proposed fee increase has been on the BCD's web site since
November 2008. BCD e-mailed the proposed fee increase to all interested
parties (contractors, trade organizations and individuals). The Woodburn
Building Division mailed out individual notices of fihe proposed fee increase to
81
Honorable Mayor and City Council
June 22, 2049
Page 3
i i 2 contractors who have obtained permits with Woodburn in the last two years.
Only three contractors provided verbal comments regarding the proposed fee
increase. Those comments were all supportive of the proposal.
~l~ru~sloN:
The last time the building division tees were increased was November of 2002.
At that tine the commercial building permit fees were oat increased. Only the
one-and two-family building permit fees and the commercial and residential
mechanical permit fees were increased, Fees need to periodically be
evaluated to determine cost recovery and needed adjustments, The proposed
uniform fee table will bring the City of woodburn into compliance with the new
rules under OAR 91 ~-05Q while helping to offset the costs of providing service
See Attachment `A'~,
The ICC publishes a revised valuation table each year, usually before April 1st,
The building division is recommending new or increased fee categories for
minimum permit fee, for commercial and residential building and mechanical
permits, phased permits, deferred submittals, master plan reviews, change of
occupancy, temporary certificate of occupancy, stand alone residential fire
sprinkler systems, and expedited plan reviews. These new or adjusted fees
would put Woodburn into compliance with OAR 918-450 and align woodburn
with other jurisdictions. The increased fees would help to offset some of the
casts of providing services.
If the building division were to recommend a fee increase to totally cover its
operating costs over the last seven months, a substantial fee increase would be
M
needed. Prior to such an increase, cost-of-services need to be evaluated.
Additionally discussions need to occur with the building community and
Council. It is hoped that the downturn in the economy will not last more than
another year and when the economy starts its upward trend the building division
will have the resources needed to continue operation. A history of permit
activity chart is included for a comparison of permit activity by permit type See
Attachment `I'y.
PINANClAI IMPACT:
The fee increase will increase Building Fund revenue by an amount that will be
determined by the volume and type of construction.
88
couNcl~gl~~Na.
ORDINANCE Na.
AN ORDINANCE ADOPTING BUILDING DIVISIGN FEES FOR INCIUSIION IN THE MASTER
FEE SCHEDULE IN COA~PIIANCE WITH aAR 918-050 AND REPEALING Ail BUi~DING
FEES AND CHARGES THAT ARE INCONSISTENT WITH THIS ORDINANCE
WHEREAS, the City has established a building inspection program under state
statutes and the aregon Administrative Rules (UARs~ of the State Building Codes
Division; and
WHEREAS, under the authority of aRS 455.150, the City administers those
specialty codes and building requirements adopted by the state which the City of
Woodburn is granted authority to administer; and
WHEREAS, the State of Oregon modified BAR 918-QSO rules and now requires
all jurisdictions that have building inspection programs to modify their fees and fee
methodology to be consistent statewide; and
WNEREAS, it is necessary for the City to update the building inspection
program fees of the state specialty codes so that they can be enforced and
administered within the corporate limits of the City and uniformly through out the
State; and
WHEREAS, it is necessary for the City to adopt the most recent version of the
International Code Council Building Valuation Data Table current as of April 1 of
each year in accordance with QAR 918-050; and
WNEREAS, pursuant to DRS 294.160, the City Council provided an
opportunity far interested persons to comment on the enactment of this ordinance
and its proposed building fee increase, NOW, THEREFaRE,
THE CITY OF WOOD~URN aRDA1NS AS FOL~4WS:
Section 1. The schedule of Building fees and charges affixed and
incorporated as Attachment "A" is adopted by the City and shall be included in
the Master Fee Schedule.
Section 2. the International Code Council Building Valuation Data Table
current as of April 1 of each year is adopted by the City.
Page 1-COUNCIL BILL N0.
ORDINANCE N4.
89
Section 3, Aii Building fees and charges that are inconsistent with those
contained in the attached schedule are hereby repealed.
Approved as to form:
Passed by the Council
~~~~
City Afitorney
Submitted to the Mayor
Approved by the Mayor
~ t~ ~° ° `1
Date
Approved;
Kathryn Figley, Mayor
fined in the Offiice of the Recorder
ATTEST:
Mary Tennant City Recorder
Gty of Woodburn, Oregon
Page 2 - COUNCIL BILL NO.
ORDINANCE N0.
90
Ci#y of Woodburn, Building Division
Permit, Plan Review, and Other Miscellaneous Fees
(Except one-and Two-Family Residential Mechanical Permits}
~ffectfve July 8, 2009
Service Fee Notes (Additional Fees, Units, etc.}
Building and Mechanical Permit Valuations (includes,f~re sup.pression,and.fire., w ~~rm pe,rmits~
.._........... ~ _...__._....._........ ...__..._......................_..... ., aia
$9.00 to $2000.00 $65.x0 minimum permit fee
$2009.00 to $25,000.00 $65.00 for the first $2,000, plus $'1.40 for each additional
$1,400.00 or fraction thereof, to and including
$25,ao0
$25,001,00 to $50,400.00 $235.00 for the first $25,000, plus $6,20 for each additional
$1,000.00 ar fraction thereof, to and including
$50,000
$50,001.00 to $100,000.00 $390.00 far the first $50,000, plus $4.00 for each additional
$9,000.04 ar fraction thereof, to and including
$1oa,aoo
$100,041.00 and up $590.00 for the first $100,000, plus $3.45 for each additional
$9,000.00 or fraction thereof
....... ......... ............ ~. ...1 .................................... .......
~ !
Note 1: The commercial mechanical valuation includes the cost of all equipment and installation costs.
Note 2: The commercial building valuation shall be the greater of the ICC Building Valuation Data Table
current as of April 1 of each. year or the valuation as provided by, the_appiicant: _ .. ,_ .
....
r......_.... ......._ .......... ...........__....._ _ ....... ......._ .. ........ _
One- and Two-Family Dwelling Carport, Covered Porch, Patio, and Deck:
The square footage of a carport, covered porch, patio, or deck shall be calculated separately at fifty (50}
percent of the. value of a~rivate garage from the most current 1CC Building Valuation Data_table.
~~ne-and Twa•Family Dwelling Addition, Alteration, and Repairs:
Permit fees shat! be calculated based on the fair market value as determined by the building official and
then applying the valuation to the permit fee table. ...._ , . , ,..__~ ._.. , , .
~~
Building and Mechanical Plan Review Fees (includes fre suppression an _fire,alar .permits} .
--_~._..,...._ .....h..._._._._._.. .......~._~__.._,.. ._._..........___.........,._...__....... _.,...___......_._.._ . ., d m
Plan Review (Residential Building} ~ 65%~of building permit fee
Plan Review (Commercial Building} 65% of building permit fee , . ~,~.__. _ ..... .. .. .............. . ...
Plan Review (Fire-~~and Life-Safety}~~~~~~ ~ ~~~~~~~.---~40% .A.~~of building permit fee .~_ ~~
Plan Review (Commercial Mechanical _ 65% of mechanical permit fee ,, , .~._.._._........ .. ..._.. _
Additional Plan Review w $85.00 charged per hour, (required by changes, additions,
or revisions to approved plans)
Attachment `A' ~~ Page 1 of S
.
. _............ .. .. ........._.......... ~ ..... .............._._........_.,...
Specialty Program Fees:
.. .w. ~_..
. _........... .. , ... .. ,._....... .....___._ _........ _.. , . ,........... .. .
Deferred Submittals Plan Reviews 100% of permit fee calculated using the value of the
deferred portion of the project, with a minimum fee
of $300,00. This fee is in addition to the building or
mechanical permit fee. A separate fee is assessed
for each deferred submittal of the project.
Phased Permits Plan Review} 10% of building permit fee calculated using the value of
the entire project, plus $300.44 up to a maximum fee
of $1,540.00. This fee is in addition to the permit
fee, A separate fee is assessed for each phase of
the project.
Master Plan Review Fee 65% of building permit fee for first plan and 30% of
building permit fee for each separate review of same
constructivn,Plan
Administrative Fee for Processing State of 10°/° H of building permit fee with a minimum fee of $200.00
Oregon Master Plans or Plans Reviewed
by a Third Party Plans examiner
......_ ............._..__..._._................---_.........._...-----.._......._..M__
expedited Plan Review ...... .._..._
$150.00 _ ._.~___._.._.~._ .
charged per hour, in addition to the calculated plan
_.._ ....._..---......_._...._._.._._._..._---.._...........____..___.....T.._....
.._..__._.___..
.... review fee,
_._..._w..._.__.._...._._............__._..__.........._~_...._...... _.......__.---._... _...... .....~
.
Inspection Fees: . .
....... . , ......... ..... ..
'lns~ections outside Normal Hours $130 ., charged, per,hour_~minimum. ~.hours~ _
Re-Inspections (far which no fee $8~ ; charged per hour {minimum 1 hour) E
specifically indicated] ... ..... .. . ... .., . , _... .
Inspections (for which no fee specifically $85 charged per hour (minimum 1 hours ~
indicated !
t ...._ ... Y . ...._.. __._ ...
~4ther Fees:
.. _ ........
. ...................__ ... ................. ., ......... ......... .
_
;Investigation Fee 100°l0 of permit fee,Mfee is in„addition to the_permit fee,
4ccupancy
of
Certificate
Temporary $250.00 Issued for 30 days, $100 for each 30 day reissue
...,....,,
.
.
_
]Chan e of Occ~ancy
..__.. ~..._. ._...__ .~.._.__._.__._ ...._....._.._..__._._.._ $85.00
.....,-----..._ charged per hour,.minimurn.fe_ of,twa ho rs __ _
......_..___.~.._. e u
.
I ........_..................... ~..
~Stand.Alone.Residential Sprinkler Syste ..,...... ..,...
m Fees:
.... ... _ ..... . , ........._... ..... ......._......... ...._ ......
.
Square Footage
__...
_
. -
MN~.
_._. Fee ....... _...._ ,.._. _............ __.........
....
^
.
...
O.ao 2,OOO.square_f~et_
...
..
....._, . ...$297.00.
. .. ....._....._. ~ .....' ..__....._ ........., ..............................
2,001 to 3,600 square fee# $396,00 ... ....... . _. ..
3 601 to 7 200 s uare feet
.......... _. ~~.._._._.....,...p....._. _ .. _ .. ...... ---..
.... ~ ... $330.00
......... ... _.._. ,...,.,..,,, . .
............ _._.._ _ .., ..... _.........._._.._.. _.... _ . .
.
_ .........
7,200 square feet and above $545.00 .... ............._ .... . _ .._............................... _.... .........
Attachment `A' 92 Page 2 of 5
,... .... i ... .... ~ .. ....... ....... ........ ..,........... _ ...
r
_ ..
..........
kManufactured Dwelling and. Cabana Installation Permits; _.,~,.,.,. _ ..._,_..._,,,.,., ... . __., ... .
A single fee is charged for the set-up of manufactured homes, This single fee includes the concrete slab,
'runners, or foundations when they comply with the prescriptive requirements of the Oregon Manufactured
DDwelling standard, electrical feeder and plumbing, c4nnection~,, and all cross-over connections. _
Decks, other accessory structures, and foundations that do not comply with the prescriptive requirements of
the Oregon Manufactured Dwelling and Park Specialty Code, utility connections beyond 30 lineal feet, new
electrical services or additions! branch circuits, new plumbing, and other such items that fall under the
building code require separate permits
..
Installation Permit ; __$250,00
......._ .._........ _......------......... _ . .......~ ........_._,....._.... ~ ___.w_.r... ..... . ........~__._._._......., . .......__ _ ,..._........._...
Earthquake-resistant bracing systems ~ $130.00
..~_.
Reinspections ~ $
~1
30 00
Camp and Park Permits:
The fees far each permit issued for the construction, addition, or alteration of a manufactured dwelling park,
recreational vehicle park, or organizational camp developed shall be calculated using the valuation of the
work and the most recently adopted building permit valuation table.
- _ _....__w..T ... _ _...._-_ ----.....,,..._..._..__._.. .._......_ ... _ . ......
Plan Review 65% of permit fee
< <
f... _,........,.....,......~.. -...... ......... _.,.,.............._....,_ ...................... .. _......,.. ~„_.._...._ .. _....... .._.. ......._....._....... .. .,............, ....... - ._. ., ..... ........ .., ... .
Excavation and Grading Perrnits; ......_........,_..........., .........,_._....._......._...... .
.._..................__......_ ... _._.._..._.~ ...__w.~._._....-- ...._ y.......--- ----._......... __ ..._._._..._.--__ R_ .._ ._ ..... _. ..
The fee for an excavation and grading permit shall be calculated using the valuation of the work and the
'most~recently adopted building .permit valuation table.
PPlan Review ' 65% of permit
fee ..
. ,. ..
'...... ... _........ , ........... j. .............. .. ...._........... ... _ ... ........
Demolition Permits; ~
The fee for a demolition permit shall be calculated using the valuation of the work and the most recently
adopted build,ing...permit valuation table.
Plan Review fi5% ~ f permit _
fee
0
..~..._w..... _._.~..___ ... _ ......._ . ......~_~~._.... _ .... _~._.---_ ........................_............. ....
(The fees listed above do not include the State ~of Oregon permit fee surcharge or
the statewide code development, training, and monitoring fee for Manufacturered
duvet/ings or the school district construction excise fix.)
Attachment `A' 93 Page 3 of 5
City of Woodburn Building Division
one-and Two-Family Dwelling Mechanical Fees
~lncludes Manufactured Homes)
Effecfive July 8, 2009
ITEM Fee
per appliancelequipment)
hleating &.Cooling.,{includes relocation),. .,
Gas Connections (unlimited number of connections) $24,00
Furnace including ductwork & vent forced air) $20.00
.
Air Conditioner, Heat Pump, or Evaporative Cooler $20.00
! Uni# Heater (suspended, recessed wall, floor $20.00
mounted)
_......_...._.._._.....__... _..._.__....... _............._,.r__.._.. _w. .._.._._....... ...---._.......w_..._._-. __..... _ ..... _.. _..._ ....
Air Handling Unit $20.00
Water Heater $20.00
Range ....... _. ... _._...._.... $20.00
;Clothes Dryer $20.00
F~repla ,......_ .. ., . _ ..... ........ .. .
' ce 1 Insert !Move /Log Lighter 1 Decorative .... ... .
~ . ... .
$20.00
Fireplace
.__._..._... ~ .. _ _..~ _ ...,... , ...... _ . ,
Barbecue
, 0
$2 .00
Only
, .
...
.. ~
'
Boiler Gas Connection and Venting . . .. -
......... - ..._......$20..
.00
,,,
,
_
.
......
Venting ~~ncludes relocation}
....
Range Hood ~
$20,00
Bath Fan ~~ . $20,00
Clo _.....,....... .........._...._ ..... _ ...........
then Dryer Exhaus#
$20.00
Exhaust Fan $20.00
Miscellaneous {includes relocation}
Other Equipment or Appliance not Listed above $20,00
Minimum Permit Fee $53.00
~'fhe fees listed above do nvt include the State of Qregon permit fee surcharge.
A#taehment `A' 94 Page ~ of S
Building ~aiuation Data tcant~t{ued}
accurate values br that purpose. However, the S~uara Foot
Construction Costs fable an be used to determine the cost
of an addition that is basically a send-alone bu~dng which
happens to be a~ached to an existing building, In the case of
such adt~tsons, the only alterations to the e>dsiblg binding
would involve the attar~lmsnt of the addition to she existing
building and tl~e openings between the addition and the ex•
fisting budding,
° Far purposes of establishing the Permit Pea Muftip~er, the es-
timated total annual canstrut~tion value #or a given time period
~1 year} is the sum of each building's value (Gross Area x
Square Faat Construction Cost} for that time period (e.g.,1
year}.
The Square Foot CbnstrGction Cost does not indude the
price of f#te land on whid~ the b11~Gng is built. The Square
Foot Constnlc~on Cost tastes into amount everytl~ng from
bundatlon work to the roof struc~re and o~retings but does
hat include the price d the land, The cost of the land does not
affect the cost of related Dods enforcement activities and is
not included in the Square Foot Cons~uctron Cost.
Square Foot Construction Costs' e, °~ a
Group.._._.(2006 International Building Code}
IA
l8 ~.
{iA Type of Construction
IIB ILIA 1118 .,_
lv ,,,..___.r...__
VA .w _..........._.
vt3,
__
A•1^ _ _
Aasemb~r, meatere, with stage 207.89 201.27 19$.58 1$8.35 177,31 172.08 182.33 161.78 155.132
_. ~ Assembly, theaters, without stake •
~ 188.3? 181,135 176.97 168.72 157.73_ 152,50 162,70 142,19 1313.23
A-2 Assembly, nightclubs 160.35 155.84 151.87 i46.f0 137.40 193,611 141},99 124,59 120.41
A•2 Assembly, res ,bars, banquet he{{s 159.35 154.$4 1x9.87 145. t0 t35.40 132,56 139.99 122.59 119.41
-
A•3 ~
~ssembl r, churches 191:73 185.01 160,33 172,08 161 A8 155,82 166.06 145,52 139.56
A•3 _.
Assembly, general, cammuntty halls,
Eibraries, mUSegms 162.11 155.39 149.71 142.46 129.82 126.20 136.44 114,89
_...... 109.93
..
..._.~
A•4 ...
Assembly, arenas __
187.37 180,65 174,97 187.72 155,73 151.50 181.70 140.19 135.23
g ~„~~
Business 181.10 155.38 150.93 143.24 130,34 125.39 137,63 114.22 109.47
E .~,,,,,..~
t~lucatlor~l 17625 170,31 165,47 158.26 148.32 140.14 153.83 130.54 125.61
l:•i Fund industrial, moderate hazard 97.$8 93.20 87,86 84.96 78.10 72.?1 81,54 fi2.67 59.24
F•2 Factory and industrial, low hazard 96.68 82.20 87.86 83.96 76,10 71.71 80.54 68,67 58.24
N-1 ~~I, I~h Hazard, explosives 91,50 87~ 70• 78.78 71,10 86.71 75,36 57.87 N.P.
N234 __ __
High Hazard 91.50 87.x2 82.70 78,78 71.10 86.71 75.36 57.67 53.24_
H•5 •
~
IPM 1fi1.10 155.30 150.33 143.24 130,34 125.39 137.63 11x.22 109.x7
l•1 Ir~titutbnal, supervised enuironmsnt _161.32 155.78 151.6! 145,46 135.81 132.09 146.$1 122,94 118.11
t ~i~l~~it~g _`~~. ~~ 271.13 265.33 260.35 253.2? 239.63 ~_N.F, 247.66 223.51 N.P.
I.2 lnslitutional, ~rsing homes 189.55 183.75 178,78 17t,fi9 159.17 N.P.
.•rw. 166.08 143,05
..... y..r.r ~ N.P.
._-r.
I-3 M _r
Inslituilonat, restrainad .~..
185.16 179.37 174,39 1$7,38 155,66 149.72 161.fi9 139.55 132.$1)
1.4 _ ~
lnstllutlonal, da caY to haaGlies 161.32 155.78 151,61 1x6.46 135.81 132.09 146.81 122,94 116.11
_ •.,
M .
Mercantile + .
119,24 «
114.73 109,76 104.89 95.94 93.14 99.88 83.13 79.95
R•1
R-2 Residential, hotels
~tesidentiel, mum tamlly 183.43
136.97 157.98
131.44 163,72
127,26 ~ 147,58
t21.11 137.69
111.35 133.97
107.63 148.66
122.34 124.81
98.47 118.99
93.65
R•3 Residential, one• and two•t~niiy 129.98 126.37 123.27 _120.01__ _ 115.6f 112.61 118.02 108.33 101,95
R•4 Residential, Carelassisted living laalitles 161.32 156,78 151.61 14!3.4$ 135.8t 13209 146.81 122.94 ~ 11t).~1
S•1 ~t e, mod8rat8 hazard
Stora gO.fiQ 86.02 80.70 77,78 69,10 G5.7? 74.36 55.67 52.24
,
~..rM . M+`+~
S•Z Spa' sew hazard ".
89.50 _
_ 85.02
130.70
78,78
89,10
64.71
73.38
55.67
51,24
tJ tJ8lily, mlacollaneous &9.10 85.33 81.44 58,37 52.71 49.14 55.08 41.61 39.61
a, Private Garages Use Utlyty, miace8aneous
b, tJntinlshed baaementa (all use group} ~ X15.00 per sq. II.
c. For sheN only buildings deduct 20 percent.
d. N,f? = not permitted
Electronic ~l$s of the latest Building Valuation Data ran be downloaded from the Code Council website
at ~vww.iccsafe.orgl/~i/teohssrvices
42 building safety journal ~lsnesl~•Eal~bruart!~?A09 Attachment 'A' Page 5 of 5
95
,
t
Consistent Form & Fee Methodology Rules
Effective: January 1, 20Q9
(B}The square footage of a carport, covered porch, patio, or deck shall be calculated separately at
fifty percent of the value of a private garage from the 1CC Building Valuation Data Table current as of
Apri I l .
(C) Permit fees far an addition, alteration, or repair shall be calculated based on the fair market
value as determined by the building official, and then applying the valuation to the municipality's fee
schedule,
(2) Commercial construction permit fees shall be calculated using the following methodologies;
(a) A plumbing permit fee shall be calculated based on the number of fixtures and footage of
piping, with a set minimum fee.
(b) A mechanical permit fee shall be calculated based on the value of the mechanical equipment
and installation costs and applied to the municipality's fee schedule with a set minimum fee,
{c) A structural permit fee shall be calculated by applying the valuation to the municipality's fee
schedule with a minimum set fee. Valuation shall be the greater of either;
{A) The valuation based an the ICC Building Valuation Data Table current as of April 1 of each
year, using the occupancy and construction type as determined by the building official, multiplied by the
square footage of the structure; or
(B) The value as stated by the applicant,
(C}When the construction ar occupancy type does not fit the 1CC Building Valuation Data Table, the
valuation shall be determined by the building official with input from the applicant.
Slat. Auth.: ORS 455.048 & 455.055
Stats. Implemented: ORS 4SSA46 & 455.455
Hist.: 8CD 9•Z040, f. 6.15-04, cert. ef. i 0- l -00; BCD 3 l -2045, f. 12.34-OS, cent, ef.1-1-46; BCU 5-
2007, f, 5-11.07, cert. ef. 7-1-47; BCD 27-2408, f,12-12.0$, cert. ef. 1-1-09
~~s-osao~~o
Fees and Fee Schedules
(1 } A municipality may develop its foe schedule in any reasonable manner to provide for the
administration and enforcement of the building code program.
(2}Administrative fees assessed by a municipality to cover administration and enforcement shall
be incorporated into a municipality's fee schedule ar into the cost of an individual permit item as
appropriate. Changes to a municipality's fee schedule must be adopted in accoa•dance with OAR 918-020-
0220.
(3} `1'he plan review fees shall be based on a predetermined percentage of the permit fee set by the
municipality.
Slat. Auth.: ORS 455.44$, 455.455, & 455.214
Stats. implemented; ORS 455.046, 455.455, & 455,210
Hist.: BCD 9-2400, f. 6-15-44, cert. of IO-1-00; BCD 31-2045, f. 12-30-05, cert. ef.1-1-Oti; BCD 5-
2007, f. 5-11.07, cert. ef, 7-1-47; BCD 27-2408, f. I 2-12-48, cert. ef.1-1-09
91$-050-0120
Statewide Fee Methodologies for Electrical Permits
An electrical permit fee shall be calculated based an the categories, procedures, and requirements
established in OAR 918-309.0020 to 9i8-309.0070. A set minimum fee may be established.
Slat. Auth.; ORS 455.048, 455.455 & 479.810
Scats. implemented: ORS 455.046, 455.055 & 479.870
Hist.: BCD 9-2000, t: 6-15-00, cert. ef.10-1-00; BCD 31-2045, f. 12-30-OS, cert. ef.1-I-06; BCD 27-
2008, f.12- 12.08, cert. ef, 1-1-09
Attachment `B'
Page3afS
98
Consistent Form & Fee Methodology Rules
effective: January 1, 2009
y18-050-0130
Statewide Fee Methodologies for Manufactured Home Siting Permits
(1) A municipality shall charge a single fee far the installation and setup of manufactured homes.
This fee shah include the concrete slab, runners or foundations when they comply with the prescriptive
requirements of the Oregon Manufactured Dwelling and Park Specialty Code, electrical feeder and
plumbing connections and all cross-aver connections.
(2} Decks, other accessory structures and foundations that do not comply with the prescriptive
requirements of the Oregon Manufactured Dwelling and Fark Specialty Code, utility connections
beyond 30 lineal feet, new electrical services ar additional branch circuits, new plumbing, and other such
items that fall under the building code may require separate permits.
(3} when a municipality has reason to believe that the existing electrical service to a
manufactured dwelling may be unsafe ar inadequate, the municipality may require a separate permit to
inspect the electrical service.
[Publications; Publications referenced are available from the agency,]
Stat. Auth.: ORS 455.048 & 455.OSS
Stars. Implemented: ORS 455.046 & 455.055
Hist.: BCD 9-2000, f. 6.15-44, cert. ef.10-1-00; BCD 26.2004(Temp}, f. 10.4-00, cert. ef. i -1-0 l thru 6-
29-01;BCD 31-2000, f.12-27-00, cert. ef.1-1.01; BCD 31-2045, f. 12-30-05, cert. ef.1-1-06; BCD 27-
2008, f 12-12.08, cert. ef. I -1-49
918-054-0140
Sta#ewide Fee Methodology for Residential Fire Suppression Systems
Stand-alone and multipurpose fire suppression system permit fees shall each be calculated as
separate flat fees based on the square footage of the structure with graduated rates for dwellings with 0 to
2004 square foet, 2041 to 3ti04 square feet, 3b01 to 7204 square feet, and 7201 square feet and greater.
The permit fee shall be sufficient to cover the casts of inspection and plan review.
Slat. Auth.: ORS 455.04$ & 455.055
Scats. Implemented: ORS 455,046 & 455.055
Hist.: BCD 19-2001, f.12-21.41, cert. ef. 4-l•02; BCD 31-2945, f. 12-30-OS, cert. ef, l-i-Ob; BCD 27-
2008, f.12-12.08, cert. ef, 1-1-09
918-050.4154
Statetivide Fee Methodology for Medical Gas Installations
(1) A plumbing permit fee for the installation of a medical gas system shall be determined based
on the value of installation costs and the system equipment, including bclt not limited ta, inlets, outlets,
fixtures, and appliances and applied to the municipality's fee schedule, with a set minimum fee.
(2) The plan review fee shall be based on a p~•edetermined percentage of the permit fee as set by
the municipality,
Stat. Auth.: ORS 455.44$ & 455.055
Scats. Implemented: ORS455.046 & 455.OSS
Hist.; BCD 19-2001, f 12-21-01, cert. ef. 4.1-02; BCD 31-2005, f. 12-30-05, cert. ef.1-1-06; BCD 27-
2048, f. 12-12-48, cert. ef. l -1-09
91s-oso-o~~a
Statewide Fee Methodology for Phased Projects
A municipal plan review fee for a phased project is based on a minimum phasing fee, determined
by the municipality, plus 10 percent of the total project building permit fee not to exceed $1,500 for cacti
phase.
Attachment `B' Page 4 of S
99
Consistent Form 8 Fee Nlethodotogy Ruins
Effective: January 1, 2009
Stat. Auth.: URS 455.048 & 4SS.OSS
Stats. implemented: ORS 455.04b & 4SS.05S
Dist.: BCD l l -2002, f 6-28.02, ce~~t. of 7-1.02; BCD 3 t -2005, f, ] 2-30-05, cert. ef. i • 1-06; BCD ~7-
2048, £ 12-12-08, cert. ef. l -1-09
418-050-0174
Statewide Fee Niethadalagy far ~?eferred Submittals
A fee charged for processing and reviewing deferred plan submittals shall be an amount equal to
a percentage, determined by the municipality, of the building permit fee calculated according to OAR
918-OSO- 0110(2) and (3}using the value of the pa~~ticular deferred portion or portions of the project, with
a set minimum fee. This fee is in addition to the project plan review fee based on the total project value.
Stat. Auth.; ORS 45S.048 & 455,055
Stats. Implemented: ORS 455.046 & 4SS.OSS
I.1ist.: BCD 12-2002, f. 6-28-02, cert. ef. 7• I.42; BCD 3 I -2405, F 12-30-OS, cert. ef.1.1.06; BCD 27-
2008, f. 12-12-08, cert. ef.1-1-09
Attachment `B'
Page 5 of 5
100
Oregon Revised Statute
Chapter 45S -- Buiiding Code
2007 EDITION
BUILDING CODE
PUBLIC HEALTH AND SAFETY
ADMINISTRATION
455,210. (3) (c) Fees collected by a municipality under this subsection shall be
used for the administration and enforcement of a building inspection program far which
the municipality has assumed responsibility under ORS 455.148 ar 455,150.
Attachment "C"
Pagel al' l
101
Building Division Budget
Revenue Fund 000-3081
Expense Furui 123-521-2241
Revenue Total
Ex nse Total
- 4
~ a~ a FY 44 - OS FY 45 - 06 t=Y OG - O7 FY O7 - 48 FY 48 - 08* ~Y 08 - ! 4"
288651
$ 249,025 S 321,188
$ $ 309,992 $ 265,833 $ 110,674 $ 110,874
fib 021
$ 2 299,727 $ 28fi,504
$ $ 319,764 $ 316,946 $ 262,141
.r-.:.....a $ 238,064
..a,,.t,..~s,r
Com arison of Revenue and Expenses
p
s35o.o00
$325,
$300,000
$275,000
$250,000
$225,000
$20D,000
$175.000
X150,000
$125,000
b10U.000
FY 03 - 04 FY 04 - 05
FY 05 - 06 FY 06 - 07 FY 07 - 08 FY 08 - 09* FY 09 - 10"
-- -` •Estimated
Building Division Contingency
Ficr~l Ypar Cemnarison
Deb
Cantin enc Increase J
Qecrease
Ju112002 S 304,995
1 2003
Sul
S
353,044
$
48,049
l 1 2004
Ju , S 373,822 $ 20 778
u 1 2005
J , $ 323,120 $ 54,702
Ju 1 2006
, $ 366,579 S 43,459
1 2007
Ju , $ 361 fi53 $ 4,926
ui 1 2008
J , $ 310,540 S 51,113
Jul 1 2009' $ 159,073 $ 151,46
1 2010*'
Ju , S 31,fi83 $ i 27,390
-tsnma~ea
"budgeted
Attachment "D"
"Bud eted
9
Building Division Contingency
Ficr_al Yaar'~S -'09
pate
Conlin a Increase!
Decrease
Jut 31, 2006 295,015 $ 15,525
Au us131, 2008 269,782 25,233
5e ember 30, 2008 $ 256006 13,776
October 31, 2008 $ 239 761 $ 16,245
November 30 2008 $ 230,448 $ 8,313
December 31, 2008 $ 219,343 $ 11,105
Janus 31, 20119 205,694 $ 13,649
Felxua 28, 2009 193,203 $ 12,491
March 31, 2009 180,589 $ 12,614
Gamparison of
FY 03-04 to FY 09.14
38°l0
89°k
Revenue Total
Expense Total
Page 1 of t
102
Survey of Loca! BUILDING Permit Fees cre~cea: sQ~. xoos
Updated: November 2008
This is Not a comparison of SDCs, Plumbing, Mechanical, Elechical. Land Use or other fees -ONLY BUIIOING PERMIT FEES.
These are existing rates. Many of the agencies surveyed are currently reviewing their programs and may propose increases.
NOTE: THiS IS FOR COMPARISON PURPOSES ONLY, CbNTAC7 JURISDICTIONS FOR ACCURATE NUMBERS.
Valuation 8'< Fee
1976 UBC
.Wdodbum.CommercialPermtts (CurrQntly)
Marian County
Salem
1979 UBC
Benton County
Independence
Monmouth
Wood~m R~sidentiai Permits (Currenthr)
Newberg
Silverton
Lebanon
Woodburn (Proposed}
The Building Department
McMinnvilleR*
Portland
Tigard'*
Dallas
Corvallis
Albany*
Sweet Home
Wdsonrnlle
Oregon City'
Milwaukee
Forest Grove
All Fees Were Ver(fied November 2008
s,•soo .,, sz,ooo s25ooo .: aso,ooo ; ,saoo,ooQ, 32so:ooo :,Firs~.stoa< _pius~S~ooo
10.00 32.50 170.50 283.00 433.00 808.00 433.00 2.50
10:00 32.50... .170.50 28,3.00... . 433;00. 808.00 433.00; ..2.50
80.00 60.00 198.00 310.50 460.50 873.00 460.6U 2.75
65.00 65.00 198.00 310.50 460.50 873.00 460.50 2.75
13.00 42.50 221.65 367.90 562.90 1,050.40 562.90 3.25
13.00 42.25 221.65 367.90 562.90 1,050.40 562.90 3.25
13.00 42.25 221.65 367.90 562.90 1,050.40 562.00 3.25
13.00 42.25 T21.85 3fi7.90 562.90 1,050.40 562.00 3.25
13.00 42.25 Y21.65 367.90 582.90 1,050,,40'.. .. 562,,90 3.25
21.50 4225 221.90 368.15 563.15 1,050.65 563.15 3.25
42.50 50.30 22725 372.05 566.40 1,053.90 563.75 3.25
15.00 45.00 229.00 379.00 578.00 1,104.00 579.00 3.50
65.00 65.00 235.00 390.00 590.E 1,107.5Q 590.OQ 3.45
A0.00 60.00 224.00 394.00 594.00 1.119.00 594.00 3.50
15.28 44.98 25428 368-03 595.53 910.03 527.53 2.55
44.60 74.75 255.76 402.01 597.01 1,089.01 597.01 3.28
62.50 fi2.50 226.95 366.70 606.70 1,092.70 606.70 3.24
60.00 60.00 248.37 416.62 641.12 1.202.12 641.12 3.74
20.48 55.90 270.96 446.70 680.11 1.265.11 680.11 3.9Q
60.00 80.00 2S4.7Q 429.70 689.70 1,259.70 689.70 3.80
50.00 87.80 319.65 508.64 760.69 1.360.64 760.64 4.00
4820 86.30 288.49 456.99 763.75 1,399.75 763.75 424
40.00 72.19 328.13 536.25 811.88 1,656.38 811.88 5.63
18.75 62.10 327.52 542.02 83D.52 1,562.52 830.52 4.88
22.50 63.00 325.00 580.00 879.00 1,629.00 879.00 5.00
*Pro osed fee 'urisdiction is an through a fee increase
p ,I 9 g
"*Addition~ fee schedule for $500K and above in value
Attachment "E"
Page 1 of 1
103
Survey of Locai RESIDENTIAL MECHANICAL Permit Fees Created: November 2008
This is Not a comparison of SDC's, Plumbing, Building, Electrical, Land Use or other fees -ONLY MECHANICAL PERMIT FEES.
These are existing rates. Many o~ the agencies surveyed are currently reviewing their programs and may propose increases.
NOTE: THIS IS FOR COMPARISON PURPOSES ONLY, CONTACT JUR{SDICTIONS FOR ACCURATE NUMBERS.
;.M~nimum Fie peg: P~ec~e:of .'.Maximum Pee per Piece
Residential Mechanical Permits Mmirnum Permft Fee
~ Equipment` of Equipment '
Callas 40.00 3.00 11.25
McMinnville 20.00 5.50 13.25
Tigard 72.50 10.00 14.00
Albany' 64.00 8.50 20.00
Marion County 65.00 10.00 20.00
Oregon City' 52.25 8.00 20.00
Salem 65.E 20.00 2U.00
Woodbum;(Proposed} 65.00 20.40 , 20.00
Wilsonville 44.50 9.20 23.05
Sweet Home 50.00 15.00 25.00
Corvallis 20.00 10.00 30.00
Canby` 80.00 825 46.50
Milwaukie 60.00 8.50 47.00
Benton County 50.00 7.00 50.00
W9od~m: Currently) _ 25;00 :. 6:00 .95.00
All Fees Were Verified November 2008
' ' n is oin throu h a fee increase
Pro used fee, unsdict~o g g g
p 1
Attachment "F"
Page 7 of 1
104
Survey of Local COMMERCIAL MECHANICAL Permit fees Created: November 2008
This is Not a comparison of SDC's, Plumbing, Building, Electrical, Land Use or other fees -ONLY MECHANICAL PERMIT FEES.
These are existing rates. Many of the agencies surveyed are currently reviewing their programs and may propose increases.
NOTE: THIS IS FOR COMPARISON PURPOSES ONLY, CONTACT JURISDICTIONS FOR ACCURATE NUMBERS.
inimum . ermit
'
... .-..
,,..
Commercial Mechanical Permits Fee $2 50Q
... '525;0.00 $.50;000 frcst $1bbK
: - PIus1$1000'
.... :Plan Review
Wilsornil{e°
61.55
61.55
14Q.25
260.65 .
..
432.65 w
1.54 ,..:.. .
Woodbum:(Proposed), 65.00 72.40. _ 235.00 390.00 ,590.00., 3.45.:: .. 65go
Dallas 60.00 64.00 248.37 416.62 641.12 3.74
Albany* 60.00 68.90 264.74 429.70 689.70 3.80
Marion County 65.00 76.00 318.00 543.00 843.00 4.00 20%
Salem 65.Q0 65.00 318.00 543.00 843.00 4.00 25%
Sweet Wome 65.00 65.00 318.00 543.00 843.00 4.00 25%
McMinnville 40.00 574.OQ 914.00
Milwaukie 60.00 60.00 303.00 565.50 1,090.00 7.25 25%
Oregon City` 52.25 52.25 359.10 626.60 1,166.00 5.10 25%
Canby 80.00 80.00 410.00 710.00 1,310.00 10.00
Corvallis 72.50 84.00 569.00 771.50 1,386.50 1.10 50%
Tigard 72.50 84.00 434.00 906.50 1,39fi.50 11.00
Woodburn (Current) ; :.. _ _ 25:00 .:.,.. NJA . . <' :NIA . .: WA :., ,.. ,N/A: . '~/A :. i 2590
All Fees Were Verified November 2008
Pro osed fee, 'urisdlction is vin throw h a fee increase
p 1 9 9 9
"Addi~onal fee schedule for $500K and above in value
Attachment "G"
Page 1 of 1
105
Building Division - Mechanicai Fees
Effective September ~6, X009
Service Fee
Base Fee j $25
forced Air > 1x4,40 BTU ~
.._. _.... $14
Forced Air < X00 QO BTU $2l
SuspendedlRecessed 1NafllFloor Mounted Unit Heater
...___
_
..
.
~ $14
........
.
_
_.
.T~......_....__......_.__._.......~__.._..__...~...__..__..._..._._.__..__...__._..~.._.__........___.v,.~-_-
-----..._ .
Com ressor 3h 1100 000 BTU Bailer ~ $15
~ m ressor 15h 1500 000 BTU Boiler ~
.. ~~.._. ~..__._....___._......_..---.~........_._._. ~._..._.. _._.._ ..._......_.._..... _ .._._... n.._ .._..._.....
v $3d
.._....._....._
'_Com ressor 30h t 1,000,040 BTU Bailer
.._.__,.._.._~._ ..___..._.___~..~...~..~----....,._.w.._,__.__..~..._.~___..____.__~..........._ ..__....... _ $42
_.. _~___......
Com ressor 50h ! 1754 444 BTU Boiler
.._ . $fi5
Compressor over .50hp ! 1,750,400 BTU g~iler ...'_...__.._.._...__ .._.._..~~5...
Handlin Unit to 10 000 CfM }
Air $~4
.. .
Air Handling_Unit ovQr,l0,Oa0.CfM._..~__.~....._....._.._..._._ ~.._._._.
__.__~._
.~ ~ _..._~22
orative Cooler
Evap .
__.. ......._.... ~.__...~.... ^_ _.......... _....... .... __ ........._........__ _.,. ................__................. L.._..._..... $15
_
.__._............
Dpmestic Haod
_...........
_._.___......__ ......_._._...__ .....__
_..
. $10
___...----.._...
,
..
..
.._-...._. ___.._.__.____....r..__.__...__.__.......__ ...,....._____.
Commercial Hood
f ._........._.._ .._ ._. _._......---..... _._........ _ - ...._.._ $
_~..........~d. ,.
Domestic Incinerator
~..._ .._ ..._....._____ .....,....._........_,__., ___. $19
. ~....____......_..
mmercial Incinerator . _.....$76
Exhaust fan & DuctlD er Vent .. _ . _........__._
' ._.,_..__..~6._.
__
Wood Stove, Gas Decorative Ap,pliance.., ~..._...._.._ . , ......~_ . _ ....._$14 ...
A fiance Vent Not Included in Appliance . _._.... ~ _..._....
..-- .._._..._...._.___._.._ ,
..._.~..._._..._...._.__..
._
___..__-._......._.._.._._....__...._._.__
.
pp .__....._.~.g.
~
,
.
__.__
-
....._.
--
Re airlAlterationlAdd~t~on ofi Heating or
p ...___.._...,. ..._._..._.._,. _ .._... .._
..........._._.4
Gas Line 1-4 Cutlets
.___._... _ .__.-__....._ __.~_.... ....__._.._.. ..._._.__~6
_........ _~.
Add~tEanal Gas Cutlets
..,__..
...._._._...._~___ ~_ .Without.~A_.......liance
Gas
L ~ n e __....~ __ _.--___.... p p _.~. _.._~____..._... ~__._~.. ~......__......._ . ...._..... __. $16
............ _.._._...
__.
...
Fire Damper or VNater Heater
....
_.._...__...._.--.--.._....---..--
10
..._..__.__.__
~
~ ified E ui rnent
Re ulated but U c ass q
p.._._._._.____~.._._.._.__ ._.. ..... __-. _ _.. __._
_ .. _.__..__._.. _ ...._.._._ ww..__......._....._.... $13
. .......__..._
_
Smoke DetectorlS~ut Down $6
l,lCominunity Dcvelo~mentlBuildinglMisccllancouslQtlxrlBuilding Fecs-9.27.Ol.wpd
Attachment "H"
Page i of 3
106
wilding DivisEOn -~ Structural Fees
Effective September Zs, ~QO1
Service Fee Notes (Additional Fees, Units, etc.)
Residential (all fees do not includes#a#e surcharge)
Total Valuation
--$9.00 to $500.00
--$509,00 to $2,000.00
--$z,oo~.aa to $25,000.00
--$x5,001.00 to $50,000.00
-»$50,001.00 to $100,000.00
--$100,000 and up
$13.00
$13,40 for the first $500, plus $1.95 for each
additional $100.00 or fraiction thereof, to
and including $2,000
$42,25 for the first $2,000, plus $7,80 for each
additional $1,000.00 or fraction thereof, to
and including $15,000
$221.65 for the first $25,000, plus $5.85 far each
additional $1,000.00 or fraction thereof, to
and including $50,OOa
$367.90 for the first $50,000, plus $3.90 for each
additional $1,000.00 or fraction thereof, to
and including $100,000
$562.90 for the firs# $100,OQ0, plus $3,15 far each
additional $1,000.00 or fraction thereof
Commercial fall fees do not includes#a#e surcharge
Total Valuation
--$1.00 to $500.00
--$501.00 to $2,000.00
-»$2,001.00 to $25,000.00
--$25,001.00 to $50,000.00
--$50,001.00 to $100,000.00
»-$100,000 and up
$10,00
$10.00 for the first $500, plus $1.50 for each
additional $100.00 or fraction thereof, to
and including $2,000
$32.50 far the first $2,000, plus $6.00 for each
additional $1,000.00 or fraction thereof, to
and including $25,000
$170.50 far the first $25,000, plus $4.50 for each
additional $1,000.00 ar fraction thereof, to
and including $50,000
$283.00 for the first $50,000, plus $3.00 for each
additional $1,000.00 or fraction thereof, to
and including $100,000
$433.00 for the first $100,000, pins $2.50 for each
additional $1,000.00 ar fraction thereof
'Other
i _..........._.._.... ._..._............... ..~ _ . ___ .._.... __..... _.....__._....._.
~Inspectians Outside Normal Hours
Re^InspeetionS,(for whlcfi_no~fee,~specifically,.indicated~__ ' ,^.
,_
~IltSpeCtlanS.~forwhich no fee spectitcatty indlcatsdy
,Plan Review {Mechanical)
CPlan Review Structural) .._....__..__._..... .
(Plan Review_~Fire, Life Safety) , _ ...,.' ..............1..._._._.__
;Additional Plan Review
_-__ __ .
Ilnvestigatian l=ee
t
E ,..
_._. _~48 .....
......._.
.....
...,........_. ,..~...._..._.._. _.....,. .. ..
charged..per hour ............. .,.... __....._..... .r
__._..._..~48 ~.... .--- each ~ ._..._ ....,.._.___....._ ...._ ....._._.._._.__._..._........
..
$48
..
charged per hour _
-
25.°~~__.'.. ._... of_mec~hanica,~~ermit _ ...............
__....W
_ _ ...... 65%.__ .. _.._ of structural permit. _ ...._._._.._ _......... ...._. ~
25°/°
.
...... of structural permit
.
........~._.___w .... _ ..... _....._.._......._..... .. ..._
._......
.
..
... ~.._ .....___._. ......
~ $48 .. ~
,
.
required by changes, additions, or
revisions to approve p{ans, charged per i
hour ~
$48 I
Attachment "H" Page 2 of 3
107
a ,.
~ ~ c-Ne..ul st~rlderas" olra~s Uie ~b+ft~t~adon deli ~nB ~lce ooatb for tne~st
COAStfi1t~0lt dflQ tlb ollaer for ~ ~ the R't0<it OOIT~rTa0r1 fOr rT1~rTy . tWp ~OnOP>~ d~dti ero OOf1~IdOred 1TOf t11bQ~ ~ ~Or r~~•
a bNbr unlt cjosts •~'« ~~should be rraa6e kX spade! art:M}tiacpxr astl>atur>!T karma and dre todtdort 4f ttte p~OC{,
TI-e unit costa a~ eintenrled to Comfy wish the detiaitiort o! "valuaiiaa" in Se~ctlon X23 0! the 199r URt/orm BuVtdMg Code"' and thus
indvde 4ri#tiketrMprrei. slnrCUrat, eloclrioal• pfurnbatg grad mec~aanical works except as speci~ItY llstod below. The trnd rroests ado include the
oonilactot'S prpi4• which Shqukl rrot be crr>itte0.
The deterrrair-etiora of Plan chedt fees for projects te~iewbd by the lntemadonM Conference of Bui1daag 0lficie~s ayill be based on valuation
computed uom tI-ese which were established in ~prp' 2042.
~ ~ >~ Coq per i4rwe Coa r« ~ Cat µ+ >r~
001' w~ Trpe fuel, Awr~r Oaupeerar rye Foe6 Awra~e Oa,~ey fan! tyP+ kot, Oeour~ +n[ Type ioor, AvKy~
1. APARTMENT HOUSES: J. DWEWNt+S: 13. fAtLS: Z0. RFS'TAURANTS:
Type I a II F.A."..,....... S88.J4 Type V-Meaany........ 575.70 Type I a p F.R...,,....,.,5159.10 type lil•-i~lia,r ...,..... 597.40
(Good) 5109.20 {~ 596.90 type tll-•1.FIa,r.1....... 145.50 jj-pe pE-FE........,........ 94.10
Type V•••Masonry type U--Wood l`rame .. 67.30 type V•~1•Hour...,..,... Sd9.id Type Y-1 ~1tx;r..,,.,,.., 69.20
fa type Glf,...,......, 12,40 tGoodl S92.d4 14. LIBRARIES; Type V--,N .................. $5.10
{Good) 588.!0 8aserrrents-- Type ! ar U iR............ 116.40 21. SCIf00l"i;
Type Y-Wood frame 63.84 Semi~finisned ....... 20.10 Type It--).Hour .......... 85.20 Type I or II F,R.......,.... 111.20
{Good) (81.00 tGood} S23,Z0 Type II--N .................. 81A0 Type h-1•Houc .......... 75.90
type I-9asEn-~ent Garage 37.40 tlnGn~she4 .............. 14.60 Type !9!-i•Mow ......... 90.00 Type Id--•1•hlour .......,, g1.24
1. AUOIZORIt1MS; !Good} 517.10 Type ril--N ................. 95.50 Type IIhN,............,,.. 78,10
Type t a it F,R. ,.......... 144,6a ~ FlRf STATIONS: Type V-•1•Hour.......... 84.50 Type V-~1•Haur.,........ 16.10
Type II-i•Hour ...,...... 75.913 Type l a II F.R, .........., i14.A0 Type V--N :................. $1.00 Type V--N.»,.,.....,...... 12.60
type il-•N .................. 71.80 Type N-1•Nour ...,..,... 75.30 15, Mt:DtCI1L OF'F1C£S: 2Z. SEplftt~ STATIONS:
Type Ip-i•Hour ,........ ?9.84 Type ft-N....,.........,... 71.00 Typr: ! or II F,p.*.......... 119,50 Type !t-rV.».. ,........... 67.20
Type II•-IV ................. 75,70 Typt Id••~i•Harr.....:... 82.40 Type IN-1•liour~.....,,. 92.20 Type IIF-1•IiMU......... 70.10
Type V-)-Hour,......... 76.30 Type 18--i~1....,.,..1......, 78,94 Type If-IV 81 GO ~1•I~lour.......... 5914
I.M .............• • I
•11....,.....1.... •
ype 91,20 Type Vw»i Flour........,, 77130 T tll~-- 4iour .....,,.. 1Q0.00 ................... 28.00
3. BANItS: Type v--N.....N.1..,...... 13.30 type iNrN... .............. 93.30 23 S'fORES~
Type; I Or II f:A•.....»... 148.10 9. NOMES fOR THE EI.AERIY: Typt V-i•Ilour..,....... 90.20 ~ type I a•n RTI.• 62,40
Type II-1.11otrr.......... 108.10 Type l a II f.R, .......... 103.y0 type V--N .................. 87.00 Type 11-1•Hotrr.,........ 5040
ylk Il••~•N,...».,........., 105.60 T II-~-1•liour.,........ 8a.2Q a. '
YID 18. QF'ftCE& Type It-tel...........,...... 49.30
Type 1lI-1•liour...,..... 120.40 Type II~-•M .................. 80.60 Tj~e I or Il FR.'.....,.... 101x80 Type ul-1•liour ......... 61.30
Type 1p-N ................. 116.10 Type tih-•1.liour .,....... 6t, ro Type tl-)-!lour.....,.).. 1L50 Type Nt-•At,.,.,./..,....... 5x.50
Type V~-1•I+oarr........., 149.14 Type In-~-IV .1»........... s~4.ia Tyt~ u--r~.. ~.~o r ~1•~o~,r ~i.so
.. ..........
...11.......,.~
type v-•~ .................. ioa.54 Type v-1•a~o~a..l......, 8a, 7v Type NI-.i•Hour.......~ 7J.24 ype v-•~r.....,.....,...... a7.ro
4, B4WUNG ALLEYS: Type v-r~ .................. sl.so Tyv~ ~a.~...,............. ri.~o 2a. n~~AT~IS:
Type II-i•Hbur .......... 51.00 10. HOSPRAIS: Type Y-i•Hour,,.,,.,,.. ?2.34 I U FR
a ........... 109.84
Type Ir-N .................. a?.GO Type 14r A F.A.•.......... 163.10 Typev-N.....,............ 68.10 Type rN--1•Mor,r......... 80.40
Type III--i•Hour ......., 55.50 Type tII--)-Hour .,,...... 135.10 19. PRIVATE GARAGES; Type III-N.... ............. 76.20
Type N-N.a .............. 51.90 Type V-i•Hour......,,.. 128.90 Wood Fr~ne............,.. 24.30 Type V-1•Ftour........,. 75.30
Typt V-.1•Flodc.......... 37.44 ii. HQTELS ANa MOTELS: 14a3onry.......».......,.,.. 27,40 Type Y--Id» ................ 71.20
S. t21URCHES: Type I a R F,R.•.......,.. 101.00 Open Carports...,.....,.. 1&.60 25. WAl~i1WISES:`•:
Type 1 a fl ER.......,,,., 99.24 Type ill-i•Hpur ......,.. 87.50 i,g, Pt18i1C 9UILpINGS: T I a R t:R............ 49.48
1yPe fl--i•Hovr ........., 74.50 Type Ili--N ................. $3 40 Typc I a U F.R'..,.,.,,., i?3.4d T ll a Y itious... 29.30
TType tl--d+l .................. 1460 Type V--i•Haur.......... 76.20 type H-itiour.,........ 100,00 T pt S a V-t~.. 2? 50
Itl--)-Hour....,.... 81.00 Type v-~I... .......,.... 7a.t4 TypC f4•-.N1 ................. 95.6o ypcm•-1•Horx......... 33.zd
Ip-N.,.,,»....,..... 71.40 1Z~ INOU8TRN1l. PLIIHTS; Type ilhi•Hour.»...... X3.84 Type IthN ................. 31.60
Type Y-)-Hour....,,..., 75.70 Type I or I! F.R.1.......,.. 56.90 Type IIHV........•.L...... 140.20 EQIIIPM~R
Typo W-~i .................. 71.20 Type N...i•Nour 39 60 1~ae V-•i~iotx 9600 NR CONDITiONtNG:
..,......, T', .....,....
~, t~NV,ll,llxc~wlr NOSPRAlS; type II-•N ..,.....,.. 36.40 ype v-~~+I,M ............... 91,64 Gommerrda~N....M.,,. 4.24
for R FR•.......... 138,20 T Ul-)-Flour......... 43.60 18. PtI6lIC OAlIAOE8; Reddentlel 3.50
/~-~{ ~^//~/Iy~'~~' /M~ N ,~/w. X11 ~/1~/~~ ~y~»......,....
II-1~iArK...»N... 91£60 1yy~~ee M~....»I....1.»» ~i.~d Typl>~ t Yf ~ ~~•N.1.1.». ~./.~ YI .~I~ b.~..I..~.. `.~
Type pi-i•Hour ......... 99.00 Tltt•up ........................ 30.00 Type t a tl Open Parkira~'36.70
Type V•-)-Flour........,. 93.34 Type Wiliour........., 41.10 T II•••Pi..........,....... 28.00
Type Y-tV .................. 31.60 T`j+pe illyi•Norx ..,,.1... 37.00
Type eI--IV,~~............ 32.90
Type V~1.liour.......... 33.70
Attachment'H` Page 3 of 3
708
Ci of Woodburn
Buildin Division
9
Number of Permits issuQd b T e
Y YP
FY i 998-1999 FY 1999-2000 FY 2(~4-2001 FY 2001.2002 FY 2002-2003 FY 20032004 FY 2004.2005 FY 2005~Z006 FY 2006.2407 FY 2007-2008 FY 2008.2009
New Residence 119 210 100 148 122 141 89 96 63 73 5
Multi•Fami 3 0 0 134 6 0 0 3 ZO 21 10
Assisted l.ivi Facilities 0 0 0 21 a 0 1 0 0 0 0 0
Residential Adds 8 AI1s 52 30 22 81 38 55 50 44 60 45 30
Industrial 2 0 0 0 2 1 0 4 i 4 8
Commercial 22 4 7 B1 6B 114 130 100 122 76 62
S ns, Fence>; Ddvewa 47 73 41 30 28 39 54 31 17 6 1
Manufactured Homes 27 9 4 15 5 17 15 9 15 11 5
Totals 272 326 174 679 261 368 338 283 298 236 121
Commercial permits are not tracked by new or significant rehabs, only by numbers.
Attachmet~t "I"
As of March 31,2009
Page 1 of 9
109
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June 8, 2009
T0. Honorable Mayor and City Council through City Administrator
FROM: Jim Hendryx, Community Development Direc#or
SUBJECT: Establishing a System Development Changes ~SDC~ Deferral
Program for Single Family Dwellings
COUNCIL GOAL:
Promote Economic Development -complete the economic development plan in
partnership with the Chamber of Commerce; revisit the City's economic strategy
regarding business attraction, retention, and sustainability.
RECaMMENDATION:
Council approve the necessary ordinance amendments implementing a SDC deferral
program for single-family dwellings and directing staff to implement policies and
procedures to carry out the deferral program.
BACKGROUND:
It is recognized that there has been a significant economic downturn in our economy.
The Building Industry has been greatly impacted by this downturn and by the difficulty of
obtaining loans for construction. To help offset costs associated with construction,
several jurisdictions throughout the state have implemented changes to the time SDC's
are collected. Several jurisdictions are now offering SDC deferrals; allowing collection
at the time of the final building permitloccupancy permits for single-family dwellings.
Council was briefed on April 2l, 2009 on such programs and directed staff to return with
the necessary ordinance amendments to implement the single-family SDC Deferral
program. The SDC deferral program moves the collection point of the single-family
SDC's from the time of issuance of a building permit to the time of occupancy permit.
DISCUSSION:
The single-family SDC Deferral program will allow owners/builders to defer payment of
the SDC's until occupancy permit. As construction loans typically have high interest
rates, the deferral agreement will result in interest savings to the ownerlbuilder, which
can be passed through to the future homeowner. Several cities, including Redmond,
Bend, and jurisdictions in the Portland Metropolitan Area have packaged similar SDC
deferral programs into building incentive programs to provide assistance during the
recent economic slowdown. House Bill 2865 contemplates similar timing of payme or
Agenda Item Review: City Administrato City Attorney Finance
110
Honorable Mayor and City Council
June 8, 2009
Page 2
residential and commercial SDC's, while staff is limiting the deferral to single-family
SDC's only.
The deferral program will initially result in lower than anticipated SDC interest revenue
to the City, Legal counsel has reviewed current processes and procedures and
developed an agreement that would be signed by the builder/property owner
acknowledging single-family SDC deferrals, The agreement itself would include
provisions to reduce risk of non-payment alien creation and utility shut-off provisions).
Additionally, the necessary city ordinances need to be amended to provide for the
deferral.
Staff Recommendation:
Staff recommends approval of ordinance amendments implementing the single-family
SDC deferral program.
Council Action:
Approve the necessary ordinance amendments implementing the single-family SDC
deferral program and directing staff to develop processes and procedures to implement
the program while limiting risk ofnon-payment.
FINANCIAL IMPACT:
Depending upon development activity, the deferral agreement will initially result in lower
than anticipated SDC interest revenue to the City.
H:\JaniceCl\O1-Attorney\Council\2049\6 -8 sdc deferral program.doc
111
cou Ncll Blll No. 2781
ORDINANCE N0.
AN ORDINANCE AMENDING ORDINANCES 2074, 2111, 2250 AND 2438 IN
ORDER TO ALLOW FOR INSTALLMENT AND DEFERRAL PAYMENT OPTIONS FOR
SYSTEMS DEVELOPMENT CHARGES.
WHEREAS, the local and state economy is suffering a significant
downturn; and
WHEREAS, the City seeks to facilitate the development of land within
the city limits and support local business;
WHEREAS, the Oregon Revised Statutes, Chapter 223, provides that
SDCs can be paid in installment payments under the Bancroft Bonding
Act; and
WHEREAS, the City wants to provide an additional financing option
for SDC payments by allowing single-family residential property owners to
defer payment of SDCs until the time of occupancy permit; and
WHEREAS, the City's SDC ordinances currently require payment of
charges prior to the issuance of building permits,
WHEREAS, the City Administrator has been directed by the City
Council to administratively implement a program allowing single-family
residential property owners to defer payment of SDCs until the time of
occupancy permit and SDC ordinances need to be amended to allow
this, NOW THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. Section 3 (C) of Ordinance No. 2070 is amended to read
as follows:
(C) Payment of Charges. Except as otherwise provided in this
ordinance, applicants for building permits, development permits, or
connection to City water or sewer systems shall pay the applicable system
development charges prior to the issuance of the permit or connection by
the City unless charges are financed pursuant to a City approved
installment or deferral program.
Page 1- COUNCIL BILL N0.
ORDINANCE N0.
112
Section 2, Section 3 ~C) of Ordinance No. 2111 is amended to read
as follows:
{C~ Payment of Charges. Applicants for building permits or
development permits shall pay the applicable system development
charges prior to the issuance of the permits by the city unless charges are
financed pursuant to a City approved installment or deferral program.
Section 3. Section 3 ~C) of Ordinance No. 2250 is amended to read
as follows:
(C~ Payment of Charges. Applicants for building permits or
development permits shall pay the applicable system development
charges prior to the issuance of the permits by the city unless charges are
financed pursuant to a City approved installment or deferral program.
Section 4. Section 7 (A) of Ordinance No. 2438 is amended to read
as follows:
A. System Development Charges are due and payable at the time
that the City issues the Building Permit unless charges are financed
pursuant to a City approved installment or deferral program.
Approved as to form: ~ r
City Attorney
.. `~ ,_ ~ c ~ ~~
~.
Date
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
Page 2 - COUNCIL BILL N0.
ORDINANCE N0.
113
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June 22, 2009
TO: Honorable Mayor and City Council through City Administrator
FROM: Dan Brown, Public Works Director
SUBJECT: Traffic Signs at the Intersection of Robin Avenue and Arney Road.
RECOMMENDATION:
That Council adopts the attached resolution authorizing the installation of a stop
sign and a stap bar pavement marking line on Robin Avenue at the SW
guadrant of the intersection of Robin Avenue and Arney Road, as shown in the
attached "Figure 1" striping plan. Also, that Council adopts the addition of a
"RIGHT TURN PERMITTED WITHOUT STOPPING" sign to be installed beneath the
existing stop sign at the north end of Arney Road at the intersection of Robin
Avenue and Arney Road, as indicated in the attached "Figure 1"striping plan.
BACKGROUND:
The Public Works Department has received a concern regarding traffic flow
problems on Arney Road, particularly on weekends.
This change, if approved, would facilitate better traffic flow off of OR HWY. 214
to the Factory Stores at a minimal cost,
DISCUSSION:
The Manua! of Uniform Traffic Control Devices {MUTCDj states that stop signs can
be warranted on streets that enter a through street or with the intersection of a
less important road with a main road. The Woodburn Transportation System Plan
(WISP) classifies both Arney Rd. and Robin Ave, as Service Collectors.
if is recommended that the attached resolution be approved to allow the
installation of a stop sign, stop pavement marking line, and "RIGHT TURN
PERMITTED WITHOUT STOPPING" sign as shown in attached "Figure 1" to provide
improved traffic control at this intersection.
Agenda Item Review: City Administrator~...;~ City Attorney ~""=~ Financ
114
Honorable Mayor and City Council
June 22, 2009
Page 2
FINANC1Al IMPACT:
Estimated Cost for installation of all traffic controls as shown in "Figure 1" is
estimated at less than $2,000.00. All estimated costs include materials and
labor, which will be funded from the regular Street Maintenance Budget.
115
COUNCIL BILL N0. Z?90
RESOLUTION N0.
A RESOLUTION DIRECTING THAT A STOP SIGN AND A STOP PAVEMENT
MARKING LINE BE INSTALLED ON ROBIN AVENUE, AND THAT A "RIGHT TURN
PERMITTED WITHOUT STOPPING" SIGN BE INSTALLED AT THE NORTH END OF
ARNEY ROAD.
WHEREAS, ORS Chapter 81 o grants the City of Woodburn, the authority to install stop
signs at various locations within the City limits, and
WHEREAS, the City Council has received and considered a staff report recommending the
installation of the traffic control devices mentioned herein, NOW THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That a STOP sign and a STOP PAVEMENT MARKING LINE be installed on
Robin Avenue at the SW quadrant of the intersection of Robin Avenue and Arney Road, and that a
"RIGHT TURN PERMITTED WITHOUT STOPPING" sign be installed beneath the existing stop
sign on Arney Road at the SE quadrant of the intersection of Robin Avenue and Arney Road.
Section 2. That the traffic control devices specif ed in Section 1 are depicted by Attachment
"A"herein.
Approved as to form:
Approved:
City Attorney
l~ ~~~~
Date
Kathryn Figley, Mayor
Passed by Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
Page 1-COUNCIL BILL N0.2790
RESOLUTION N0.
91fi
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EXISTING STRIPING
PROPOSED
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June 22, 2009
T0: Honorable Mayor and City Council through City Administrator
FRAM: Mary Tennant, City Recorder
SUBJECT: liability, Auto, property, and Workers' Compensation Insurance far
Fiscal Year 2009- i 0
RECOMMENDATION:
It is recommended that the Council authorize the City Administrator to execute
liability, auta, property, and workers' compensation insurance contracts with
City County insurance Services ~CIS~ for fiscal year 2009-10.
BACKGROUND:
Annually, the City's Agent of Record, Huggins Insurance Services, solicits quotes
from potential insurance companies to insure competitive pricing on the City's
liability, auto, property, and workers' compensation insurance needs.
DISCUSSION:
Public entity insurance continues to be a difficult market in which to secure
liability coverage with CIS being the only insurance resource within the State
willing to provide the City with the necessary coverage for exposures that are
unique to government entities. The liability, auto physical damage, and
property insurance quote from CIS is $200,433.46 which is $2,084,25 more than
the premium paid in fiscal year 2008-09 (1 ~o increase). Na changes are
proposed in the general liability schedule, some adjustments were made to the
auto liability and physical damage schedule, and increases to
property/equipment values were assigned to City property resulting in a minimal
increase to our overall premium cost. In January 2008, CIS did perform an in-
depth appraisal of City property and it is anticipated that the next appraisal wilt
be conducted in 201 i . In the meantime, losses are paid on replacement value
rather than schedule value.
Huggins Insurance did contact other insurance companies to obtain informal
quotes on property coverage, however, these companies indicated that they
Agenda Item Review: City Administrator City Attorney ~ ~'`~a Fnanc
118
Honorable Mayor and City Council
June 23, 2008
Page 2
would not be able to be competitive with CIS pricing citing our earthquake
coverage requirements of $10,000,000. The majority of the insurance markets
writing earthquake insurance are implementing rate increases of ~ 0-25% and
underwriting is more stringent. The inquiries confirm that the current premium
charged by CIS is most competitive for the property portion of the City's
insurance program.
In regards to Worker's Compensation Insurance, CIS continues to be the best
source of insurance for the City, The premium quote is based on estimated
payroll for fiscal year 2009-10 which is approximately $173,000 less than the
current year taking into consideration organizational changes and no CIA
adjustments due to the current economic conditions. In a majority of the NCCI
insurance class codes, the City will experience a decrease in the rate per $100
gross which also contributes to the reduction in premium even though our
experience modification rate will increase from .85 to .87. it should be noted
that paid losses incurred during fiscal year 2008-09 will not be reflected in the
City's modification rate until fiscal year 2010-1 1. The City has been on a re#ro
plan for workers' compensation for five years and we have experienced a
substantial cost savings over a guaranteed cost plan. As a result of the
December 2008 bombing incident, the City will be paying the full retrospective
plan contribution for fiscal year 2008-09 which is approximately 30% ($b0,459~
over what the guaranteed cost plan would have been for the current year. The
City has been offered options again this year for the guaranteed cost plan
($180,786) and the retrospective plan (minimum $68,415.37 and maximum
$247,411) . Qver the last 10 years, the City's average losses (excluding the
current year) have been $57,942 which is well below the paid loss break-even
point of $101,978 over a Guaranteed Cost Plan. Since the City elected a
retrospective rating plan in 2004, we have saved approximately $200,000 in
premium over what would have been paid under a Guaranteed Cost Plan. this
includes the current year's claims history where we have paid the maximum
premium under the plan, It should be noted also that this year's claims activity is
an anomoly that should not be repeated. Staff is recommending that the
retrospective plan be elected again~for fiscal year 2009-2010.
FINANCIAL IMPACT:
For fiscal year 2008-09, the estimated premium, which includes the increased
liability insurance coverage limit and increased property values, for liability, auto
and property insurance is $197,949 which is a 2.1 % decrease in the premium
paid in fiscal year 2007-08. The estimated base premium for workers'
119
Honorable Mayor and City Council
June 23, 2008
Page 3
compensation coverage under the retrospective plan is $73,244 which is a 9.90
decrease from the fiscal year 2007-OS base premium.
120
City of Woodburn 711109-10 Insurance Pro sal with riot ear corn arison
Po P Y P
_..- -
------- .
_..__ __.
Line of Coverage _ _ _ 07101108-09 Promium '_ 07/01/09-10 Quote ,T/1/08-09 Exposure ;7Hl09-10 Exposure ~ Notes ~~ __ _ _
-- ~__.._t_ . _.
-- ~ -~- ------ - ----1-- --
General Liabili 5100,036.09 $107,675.53 ~ per schedule on file per schedule on file x10,0000 Limit as of 7-1-09
Auto Liabil' $21,891.47 _ ____ $21,736.12 _ 128 autos 112 autos $10,000,000 Limit as of 7-1-0~
_...
Auto Ph ical Dama e $14,939.94; x13,177.89 128 autos 112 autos com ~_ _ _ _ __
~-__-~----.~--------- r--...-_....--- - - .._ .7~---- -r-?~co0 rschedule
Pro !$1,000 ded. $59,863.851 $61,938.99 i $73,708,276 , $76,249,382 ~eWgs, cotes, EDP, eQuipmenP _
E ui ment Breakdown T
4 P --- 55.384.12 __ included! _ _ included - - induded! _ _ - --- -----_
Less: muHi-line discount __ --~•---- - ($4,166.26) --($4,495A7)--- ---- . -- - --- -_-- ._
_ - --- ---
Totals ...._.._ ---- --~-----
5197,949.21 6200,033.46 -- -------- -- _....._
- ---~- ---~-- -r- -- ---
`includes excess earth uake $10,000,000 totallimit _
Flood & earthquake deductible structure has changed to 525,000 per occurrence deductible (previousry 2% su~ecr ro 65,000 miN.f50,000 marl
-•- -T - __._-. _ _
Workers Compensation 7/1!08-09 Premium X07101/09-70 Quole 0711108-09 P~roll 07/01!09-10 Pa~rrollF __
- - --- -
-- --
Retro Plan 577,754.29 568,415.37 i $8.467,165 $8,294,179
__. _..
- --- _ .
GuanranteedCost-Plan notc~uoted 5780,786.00 ~ $8,467,165 38,294,179
-------- ---- ... ...-- ----- -_ _._-- -- - ------- -__ _..._..- ---..._i .....----- .. -_ ..
Ex rience Mod~catron 0.85 0.87
---...____..._--------- i -------..._ ~.
RetroMax.Contribution ._._.___ $264.527 $247,411 i----------- ---- -__. ..-~--
121
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~ Property andlor Liability
~
~ Renewallnvoice
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~' COPY
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Member PropertylLlabllityAgant
City of Woodburn Huggins Ins Srvc, Inc.
270 Montgomery St. PO Box 274
Woodburn, OR 97071 Salem, OR 97308
Member # Effective Date Expiration Date Invoice Date Invoice #
10239 0710112009 07!0112010 0611212009 WDB-12009-00
Coverage Initial Contribution
General Liability Limit; $10,000,000 5119,639.48
Auto Liability 624,151.24
Liability Total
Auto Physical Damage
Property (Excluding Electrical Injury)
Boiler and Machinery (Including Equipment BreakdownlElectrical Injury)
Optional Excess Earthquake
Optional Excess Flood
Optional Excess Crime
Annual Contribution
Multi Line Credit
Risk Management Allowance
`Total Due
' 8atances not pard within 45 days wifJ acmre interest at an annual rete of 4%
6143,790.72
514,642.10
666,321.10
Included
62,500.00
60.00
$0.00
;227,253.92
(64,495.07)
(22,725.39)
6200,033.46
Make Checks Payable To: Total Due 3200,033.46
City County Insurance Services
1212 Court St. NE
Salem, Oregon 97301
Phone: (503)163-3800 or (800) 922-26$4
Fax: (503) 375-1996
122
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City County Insurance Services
General & Auto Liability Coverage Declarations
Certificate of Membership No. ~9LWDB
Named Member
City of Woodburn
270 Montgomery St.
Woodburn, OR 97071
Coverage Period: 7/112009 through 71112010
Agent of Record
Huggins ins Srvc, Inc.
PO Box 270
Salem, OR 97308
Coverage * Per
Occurrence
Limp Annua(
Agsregate Per Occurrence
Deducible 1 SIR AgglRetro
Deductible Contrlbutlon
Public Entity Liability Coverage
Includln $500 000 $1,500,000 None None $108,763.00
General liability Included Included None None Induded
Employment Pradices Liability Included Induded None ** None Induded
Employee Benefits Admin Liability Included Induded None None Induded
Public Officials Liability Included included None None Induded
ADA Liability Included Induded None None Induded
Fair Housing Act Liability Included Included None None Induded
Law Enforcement Liability Included included None None Induded
Pestiade !Herbicide Application $50,000 Included None None Induded
Ethics Complaint Defense $2,5001$5,000 $5,000 Norte None Induded
Auto Liability Coverage Including: Included None None None $21,956.00
Non-Owned I Hired Auto Liability Included None None None Induded
Uninsured Motorist Per Coverage F None None None Induded
* This represents only a brief summary of coverages and limits. Please refer to CIS General & Auto
Liability Coverage Agreement for detailed coverages, limits, exclusions, and conditions that may apply.
Total Contribution: $130,719.00
Forms Applicable; CIS General & Auto Liability Coverage Agreement - CIS GUAL (71112009)
" a2,5o0 CONDITIONAL DEDUCTIBLE on certain employment claims -
See Section 2 of Coverage Agreement
._ ~-
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Noel J. Klein ~
Executive Director, City County Insurance Services
123
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City County Insurance Services
Excess Liability Coverage Declarations
Certificate of Membership No. 09LWDB
Named Member
City of Woodburn
2l0 Montgomery St.
Woodburn, OR 97071
Coverage Period: 7/112009 through 7!1!2010
Agent of Record
Huggins Ins Srvc, inc.
P4 Box 270
Saiem, OR 97308
Coverage * Per
Occurrence
Llmlt Annual
Aggregate Per Occurrence
Deductible 1 SI AgglRetro
Deductible Contrlbutlon
Public Entity Llabllity Coverage
Including: 89,500,000 $28,500,000 None None $0,876,48
General liability Included lnduded None None Induded
Employment Practices Liability Included Included None None Induded
Employee Benents Admin Liability Included Included None None Induded
Public Officials Uability Included included None None Induded
ADA Liability Induded Included None None Induded
Fair Housing Act Liability included Included None None lnduded
Law Enforcement Liability Included Induded None None Induded
Auto Liability Induded None None None $2,195.24
Non-Awned 1 Hired Auto Liability Included None None None Induded
* This represents only a brief summary of coverages and limits, Please refer to CIS Excess !lability
Coverage Agreement for detailed coverages, limits, exclusions, and conditions that may apply,
Total Contribution: $13,071.72
Forms Applicable: CIS Excess Liability Coverage Agreement - CIS XSIGL (7!1!2009)
Noel J. Klein
Executive Director, City County Insurance Services
124
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Auto Physical Damage Coverage Declara#ions
a,
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Certificate of Membership No. 09APDWDB
Named Member
City of Woodburn
270 Montgomery St.
Woodburn, OR 97071
Coverage Period: 1!112009 through 711/2010
Agent of Record
Huggins Ins Srvc, Inc.
PO Box 270
Salem, OR 97308
Autos Covered * Coverage Limit Comprehensive
D Collision
d Contribution
Scheduled Autos Per Schedule*" Per Schedule`' Pet
Schedule'" $14,642.10
Rented or Leased Autos X60 days or less ACV Not to Exceed $100,00 $100 $500 Inducted
Newly Acquired Autos included $100 $500 Inducted
'This represents only a brief summary of coverages. Please refer to the CIS Auto Physical Damage
Coverage Agreement for detailed coverages, exclusions, and conditions that may apply.
Total Contribution; $14,642.10
Forms applicable: CiS Auto Physical Damage Coverage Agreement -CIS APO (71112009)
i"Current CIS Auto Schedule
Noel,!. Klein ~,
Executive Director, City County Insurance Services
125
``ty C ~ Utir~
. City County Insurance Services
~~ ~ ~ ~ Property Coverage Declarations
,,
a
~~'CE 5~
Certitlcate of Membership No. O9PWDB Coverage Period: 7!1!2009 through 711!2010
Named Member
City of Woodburn
270 Montgomery St.
V1loodbum, OR 97071
Agent of Record
Huggins Ins Srvc, Inc.
PO Box 270
Salem, OR 97308
Coverage Limits (Per Occurrence~:*
Buildings and Contents Per wrrent City County Insurance Services PropeRy Schedule
Mobile Equipment Per current City County Insurance Services Mobile Equipment Schedule
Earthquake 35,000,000
Excess Earthquake • Coverage applies only if coverage Limit is shown. 55,000,000
Flood 55,000,000
Excess Flood -Coverage applies only if coverage limit is shown. None
Combined loss of Revenue and Rental Value 5150,000
Combined Extra Expense and Rental Expense 5250,000
Property in Transit 5150,000
Hired, Rented or Borrowed Equipment 5150,000
RestorationlReproductbn of Books, Records, etc. 5100,000
Electronic Data RestorationlReproduction S?50,000
Pollution Cleanup 525,000
Crime Coverage 550,000
Police Dogs (if scheduled) 315,000
Off Premises Service Interruptfan 5100,000
Miscellaneous Coverage 550,000
Personal Property at Unscheduled Locations 515,000
Personal Property of Employees or Volunteers 515,000
Unscheduled Fine Arts 5100,000
Temporary Emergency Shelter Restoration 550,000
Extra Items (if any:
* This represents only a brief summary of coverages. Please refer to the CtS Property Coverage Agreement for
detailed coverages, exclusions, and conditions that may appty,
Locations Covered: Per current City County Insurance Services Property Schedule
Perlis Covered: Risks of Direct Physical loss subject to the terms, conditions and exclusions
contained in the coverage forms listed below under Forms Applicable.
Deductibles: $1,000 Per occurrence except as noted and as follows:
$1,000 Per occurrence on scheduled mobile equipment items.
Earthquake and Flood: Special deductibles and restrictions per Section 2 of the
CIS Property Coverage Agreement
Total Contribution; $68,821.10
Forms Applicable: CIS Property Coverage Agreement -CIS PR (71112009)
.. ;.; r
Noel J. Klein r
Executive Director, City County Insurance Services
126
`.~r `AU"~~ City County insurance Services
' ~ ~~ ~
z Equipment Breakdown Declarations
~ ` ;.
~ ~
~ a~
~~~~E 5~a
Certificate of Membership Na. 098VIIDB Coverage Period: 71112009 through 71112010
Claim and Inspection Reference # 1000348
Named Member Agent of Record
City of Woodburn Huggins Ins Srvc, inc.
270 Montgomery St. PO Box 270
Woodburn, 4R 97071 Salem, OR 97308
Coverage Limits;
Property Damage
Rental ValuelRental Expense
Extra Expense
Service Interruption
Drying out following a flood
Course of Construction
Computer Equipment
Portable Equipment
CFC Refrigerants
Hazardous Substance
Data Restoration
Perishable Goods
Expediting Expense
Demolition
Per current City County Insurance Services Property Schedule or
$100,000,000, whichever is less.
Ordinance or Law
Off Premises Property Damage
Contingent Rental ValuelRental Expense
Newly Acquired Locations
Extended Period of Restoration
Included in Property Damage
Included in Property Damage
Included in Property Damage
Included in Property Damage
Included in Property Damage
Included in Property Damage
Included in Property Damage
Included in Property Damage
$2,000,000
$250,400
$2,000,000
$2,000,000
$1,oaa,o0o
$1,ooa,ooo
$250,000
$250,000
365 Daysllnciuded in Property Damage
30 Days
• This represents only a brief summary of coverages. Please refer to CtS Equipment Breakdown Coverage
Agreement for detailed coverages, exclusions, and conditions that may apply.
Locations Covered; Per current City County Insurance Services Property Schedule
Deductibles: $1,000.00 All Coverages • 24 Hour Waiting Period Applies for Service Interruption
Contribution: Included
Forms Applicable; Equipment Breakdown Coverage Agreement -CIS 8/M (71112008)
;.: -:
. ~... ~ ..
Noel J. Klein ;
Executive Director, City County Insurance Services
127
~ti~ cc~hf CiS Paid Lass Retrospective Pian
~~
' for City of Woodburn
G* • 1:
,~~~ 4t. Payroll Display and Contribution Estimate
Class
Code Description Payroll Manual
Rate Contrlbutbn
5191 Office Machine installation, Inspection, $167,645 0.73 $1,223.81
Adjustment or Repair
5506 StreetlRoad Maintenance $284,197 7.7 $22,110.49
7382 Transit $186,016 4.1 $7,663,85
7520 Water $537,106 4.2 $22,988.14
7580 Sewer $48fi,313 3.91 $19,014.83
7720 Law Enforcement $2,267,654 3.5 $80,048,19
8380 GaragelShop $38,088 3.2 $1,234.06
8411 Public Safety Volunteers $0 0.78 $0,00
6742 Public RelationslField $184,603 0.2 $498.43
RepslCollectorslMessengers
8742V Volunteer BoardslCommissionslPubfiC Officials $0 0,2 $0,Q0
8810 Clerical $1,819,229 0.1 $3,092.69
8810V Volunteer ClericallLibraryl9110perators $0 0.1 $0,00
8820 AttarneyslJudgeslBailiffslCourtClerks $305,766 0.1 $428.07
8831 Animas ControllDog Catchers $118,854 1.31 $1,556.99
9Q15 Building Maintenance ~ Lifeguards $480,329 3.01 $14,457.91
9102 Parks Maintenance $489,511 4.1 $20,510.49
9402 StreetlSewer Cleaning & Snow Removal $49,431 5.9 $2,955.98
9410 MuniclpaVCountyEmpioyees NOC $879,437 1.6 $14,598.66
Estimated Manual Contribution $212,382.59
Increased Limits Factor x i.03
Experience Rating Modification Factor x 0.87
Estimated Standard Contribution = $190,316.04
T-ansition Adjustment x 1,00
Estimated Adjusted Contribution = $190,316.04
Initial Contribution Factor x 0.350
State Assessment (4,80%) + $9,135.17
Multi-Line Credit - $3,806.32
Risk Management Allowance - $3,524.09
Estimated Annual Contribution = 668,415,37
"budget Rate"and "9udget Estimate"
"budget Rate"is intended as a simple option for you to easily calculate 'Budget Estimate`by class of employee and/or
volunteer, Unlike the manual rate shown above, it has been modi~red by ap applicable rating factors, discounts and
assessment.
Due to rounding o~ decimal points, "budget Estimate"of all class codes does not aqua! Estimated Annual Contribution.
Rafe
0.67
7.16
3.19
3.94
3.60
3.25
2.98
0.72
0.25
0.25
016
0.16
0.13
9.2t
2.71
3.86
5.54
9.53
128
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OODBUR jv
1M:C~f'C':!litt I,f~Sd
June 22, 2009
T0: Honorable Mayor and City Council through City Administrator
FROM: Terrie Stevens, Assistant City Administrator
SUBJECT: Transient Occupancy Grant Disbursement for 2009/10 FY
RECOMMENDATION:
I . Hear the grant request and presentation from the Woodburn Area
Chamber of Commerce.
2. Direct the City Administrator to enter into a FY 2009/10 Transient
Occupancy Grant Agreement with the Chamber of Commerce in the
amount of $44,000, maintaining the status quo. If approved, the $44,000
constitutes the same level of funding approved in the current fiscal year
ending June 30, 2009.
3. In addition, staff suggests that the Council direct staff to work with the
Chamber of Commerce over the next year todraft amulti-year
agreement. The agreement will delineate scope and description of
proposed projects, programs, project deliverables, timelines and
milestones, detailed project budget, and status reports including financial
reports that outline all project expenditures.
SYNOPSIS:
last year, the Council approved aone-year Chamber of Commerce grant for
$44,000. During deliberations, Chamber leadership asked the City Council for a
three-year allocation of TOT funds beginning with a 2008/09 grant of $44,000
under the condition that reliance on City funds would be reduced in subsequent
years by $11,000 in both FY 2009/10 and FY 2010/11. According to the Chamber,
the premise for annual reductions was based on anticipated growth in private
memberships and the participation of other agencies.
According to the Chamber, like many other organizations, due to the difficult
economic recession, unforeseen changes in Chamber staff, increases in costs
and slower than expected membership growth, the Chamber was unable to
Agenda Item Review: City Administrato City Attorney ~" ' -' Financ
129
Honorable Mayor and City Council
June 17, 2009
Page 2
increase its tourism budget as hoped thus allowing a decrease in its grant
request.
Consequently, the Chamber's current request (see attached) is for a multi-year
grant starting at $48,000 in the 2009/ 10 FY and then increasing $b,000 per year
for each of two subsequent years, which differs from Chamber's presentation
last year. The City's estimated Transient Occupancy Grant allocations can not
support this level of future commitment without a significant increase in future
TOT funds, which have been historically consistent. For this reason, staff is not
supporting the level of funding proposed by the Chamber in future fiscal years.
According to the Chamber, the assumption for future increases in grant funds
would be based on effective tourism program that creates increased overnight
stays, thus resulting in increased TOT funds. This is a point that could be built into
an agreement (see Recommendation #3) that identifies programs and
effectiveness measures based on actual revenues and potential increases in
funding,
BACKGROUND &_DISCUSSION:
Ordinance 2057 provides that the Woodburn City Council shall distribute two-
ninths (22.222%j of anticipated Transient Occupancy Tax (TOT) monies for
tourism and economic development purposes. Those monies maybe retained
by the City for those purposes, or may be distributed, in whole or in part by
grants awarded to agencies that promote tourism or conduct economic
development as a fundamental part of their mission; who will forward the City
Council's purposes in creating and distributing this funding; and who can
demonstrate the ability to deliver projects that benefit the Woodburn economy.
To be considered for funding, projects must have a definable impact on the
travel and tourism industry, or on diversifying and strengthening the local
economy. The minimum amount for a single project shall be $5,000. In the event
total revenue from the portion of TOT dedicated to tourism and economic
development activities is not sufficient to reimburse the full cost of awarded
grants, funds shall be distributed in lesser amounts, in proportion to actual
revenues received.
The City Council may, at its discretion, require that some or all monies dedicated
for tourism and economic development be distributed through a competitive
grant process or may elect to suspend competition for some or all of the tourism
and economic development funds for one or more recipients for a single or for
130
Honorable Mayor and City Council
June 17, 2009
Page 3
multiple years. If the City Council elects to suspend the competitive process, the
Council shall select recipients on the basis of the compelling nature of the
proposal, and on past performance.
The Council has the discretion to waive the requirement that Tourism and
Economic Development funds should represent no more than 75 percent of a
project's total cost based on individual grant proposals. Funding maybe
provided, in advance or in arrears, up to anot-to-exceed amount specified by
contract. All recipients shall forward the Council's purposes for these monies,
meet eligibility requirements, conduct only eligible grant activities, and submit
an application for funding, regardless of whether competitive or non-
competitiveselection is used.
FINANCIAL IMPACT;
Based on Ordinance 2057's disbursement allocations, Woodburn's FY 2009110
budget provides approximately $147,000 in TOT General Fund support, $24,000
dedicated for City Economic Development Projects, such as the current effort
underway between the City and the Chamber of Commerce and $49,000 for
Transient Occupancy Grant.
If TOT revenue estimates come to fruition, the recommended $44,000 grant
award can be fully supported based on estimated revenues for FY 2009/2010.
Should the City Council follow the staff recommendation of awarding the
Chamber of Commerce $44,000, approximately $5,000 will remain for additional
FY 2009/ 10 grant applications.
131
1NOODBURN AREA TOURISM
The Woodburn Area Chamber of Commerce strongly believes that tourism is an
integral part of our area's economic development. Annually our five million
visitors spend $200 per day per national studies, including an estimated $2.4
million in focal lodging which generates $220,000 in Transient Occupancy Tax
(TOT} funds for the City of Woodburn.
In 2008 The Chamber Board created Woodburn Area Tourism SWAT). As a
critical part of the Chamber's overall mission WAT's revolving three year plan
and separate budget allows a more directed focus on tourism. We believe the
four areas we can leverage tourism to contribute to economic development are:
1. Friendly and welcoming "Front Door": In 2008-2009 WAT dramatically
improved the Visitor Center operation by hiring a competent professional
and better managing the volunteers and brochures.
2. Attract more visitors: We partnered with Travel Salem to produce
6,000 FaIllWinter and SpringlSummer Events calendars which were
distributed to Visitors Centers around the State, created the
woodburnareatourism.com website, and purchased a special Woodburn
Area section in the 180,000 Travel Salem Visitor Guides distributed
throughout the Northwest region.
3. Increase overnight visits: Through Travel Salem we produced 2,500
Itineraries Brochure for the Relaxer, Culture Seeker, Family Voyager, and
the Naturalist to encourage visitors to stay longer and explore the area.
4. Create and promote tours: We hosted a Eugene group that visited the
Settlemier House, Wellspring, OGA, the Russian churches, and Bauman
Farms.
For the 2009-2010 period we propose to improve all these marketing efforts, and
better support area events such as the Aurora Colony Days, Fiesta Mexicana,
Homer Davenport Days, Hubbard Hop Festival, Old Fashioned Fourth of July,
the new Pumpkin Weigh Off, our Tulip Festival, etc.:
2008-2009 2009-2010 2010-2011 2011-2012
TOT Funds $44,000 $48,000 $54,000 $60,000
Membershi s 3,000 3,000 6,000 9,000
Other 3,300 5,300 6,000 9,000
Total Revenue $50,300 $56,304 $66,000 $78,000
Visitor Center 0 erations $18,000 $23,400 $25,000 $30,000
Direct Marketin 14,000 17,900 20,000 25,000
Tourism membershi s 1,000 1,000 2,000 3,000
Professional su ort 17,300 14,000 19,000 20,000
Total Ex enses $50,300 $56,300 $66,000 $78,000
132
'~. "y~1
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~'~ODBUR,N
June 22, 2009
T0: Honorable Mayor and City Council through City Administrator
FROM: Jim Hend x, Communit Develo ment Director ~ ~'~ %~
rY Y p ~/1( ~
SUBJECT: Director's approval of preliminary partition plan and street
exception at 417 Gatch Street
RECOMMENDATION;
No action is recommended. This item is placed before the Council for
information purposes in compliance with the Woodburn Development
Ordinance. The Council may call up this item for review if it desires.
BACKGROUND:
The applicant requested a Type II Partition to divide one lot info two parcels.
The applicant also requested a Type II Exception to Street Right-of-Way and
Improvements for Gatch Street. The Community Development Director
approved both applications subject to conditions. The decision did not require
specific public street improvements at this time but did require the owner to sign
a non-remonstrance document for participation in future street improvements.
DISCUSSION:
None.
FINANCIAL IMPACT:
This decision is anticipated to have no public sector financial impact.
Agenda item Review: City Administrator City Attorney V~ tiJ Financ
133
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'~oo~BVRN
~ii:,,y;r,t;er1 rt'9;~
June 22, 2009
T0: Honorable Mayor and City Council through City Administrator
FROM: Jim Hendryx, Community Development Director c~~~'~'~~~~lG~~/~~
SUBJECT: Director's approval of a design review for a pole sign at 2515
Newberg Highway (the former Mae Thai restaurant)
RECOMMENDATION:
No action is recommended. This item is placed before the Council for
information purposes in compliance with the Woodburn Development
Ordinance. The Council may call up this item for review if it desires.
BACKGROUND:
The applicant requested a Type II Design Review to replace an existing
nonconforming pole sign with a pole sign that meets the requirements of the
Woodburn Development Ordinance. The decision requires the applicant to
convert a second sign on the property to a fight pole, at a reduced height.
DISCUS ION:
None.
FINANCIAL IMPACT:
This decision is anticipated to have no public sector financial impact.
Agenda Item Review: City Administrator
r
City Attorney ~ - Finan
134
Building Division
Building Division
- Marion County
• Plumbing
• Electrical
Building Division
• Staffing Lev
TE -July - 1 FTE)
nspector (.20 FTE -July - 0 FTE)
FTE -July - .15
Building Division
C7
Revenue Sources
Building Division
Residential -Current Fee Schedule (20011
Building Division
Proposed Fee Schedule (2009)
• 1,200 square foot home
• 400 square foot garage
• Permit Valuation
• Building Permit Fee
• Plan Review Fee
Total Fees
Increase of $154.11 Approximately 15%
Building Division
Residential Current Fee Schedule (2001)
Props
•
•
9)
2,000 square foot home $203,900
800 square foot garage
Increase of $255.83 Approximately 17%
Building Division
Existing Methodology -Commercial
Building Division
Proposed Fee Schedule (2009)
Increase of $261.80 Approximately 38%
Building Division
Existing Methodology -Commercial
• Current Fee Schedule (2001)
• Tenant Improvement
Building Division
v
Proposed Fee Schedule (2009)
• Tenant Improvement
• Building Permit Fee
$100,000
------~--~~ - ------- - -- $590.00
• Plan Review Fee $383.50
Building Division
Building Division
Existing Methodology -Mechanical
Fees provide for plan review and building inspections,
administrative support, records, overhead, etc.
• Example
Building Division
Proposed Commercial Mechanical
Building Division
Problem
Building Division
Building Division
(fee neutral where