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Agenda - 06/08/2009KATHRYN FIGLEY, MAYOR C I TY O F W00 D B U R N DICK PUGH, COUNCILOR WARD 1 J, MEL SCHMIDT, COUNCILOR WARD I) C0U ~ ~ ~ i ~~ ~~ D~ PETER MCCALIUM, COUNCILOR WARD I II ~~ j~ ,1AMES COX, COUNCILOR WARD IV FRANK LONERGAN, COUNCILOR WARD V .TUNE 8, 2009 ~ 7.00 P.M. KRISTEN BERKEY, COUNCILOR WARD V) CITY HAIL C011NCIl CHAMBERS - Z70 MONTGOMERY STREET 5:00 PM-WORKSHOP 1. Wastewater Treatment Plant Facilities Plan 1:00 PM -REGULAR CITY COUNCIL MEETING 1. CALL TO ORDER AND FLAG SALUTE 2. ROIL CAII 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. The Woodburn Public Library will be closed on Sundays for the summer beginning June 21, 2009. Theywill re-open on Sundays, beginning September 13, 2009. B. Community Economic Develop Grant for Water Consolidation. C. Community Barbecue to Welcome Home Scott Russell will be held June 16, 2009 at 6:30 pm at Centennial Park. D. Robert Knorr has been hired as the Urban Services and Transit Division Manager. Appointments: None. 4. PROCLAMATIONS/PRESENTATIONS Proclamations: None. Presentations: A. Marion County Waste Management Plan "Habra interpretes aisponib~es Para aquef has personas que no hab[an Ing~es, previo acuerao. Comuniquese a~ (So3~ 980-248." June 8, 2009 Council Agenda Page i 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn School District 6. COMMUNICATIONS None. 7. BUSINESS FROM THE PUBIIC -This allows the public to introduce items for Council consideration not already scheduled on the agenda. 8. CONSENT AGENDA -Items listed on the consent agenda are considered routine and maybe adopted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of May 11, 2009 1 Recommended Action: Approve the minutes. B. Woodburn Recreation and Parks Board Minutes of May 12, 2009. 11 Recommended Action: Approve the minutes. C. Community Services Department Statistics for April 2009. 15 Recommended Action: Accept the report. D. Woodburn Police Department Crime Statistics for March and 17 April 2009 Recommended Action: Accept the report. 9. TABLED BUSINESS Council Bill No.2774- A Resolution Entering into an Agreement for 26 Business loan Assistance with the Mid-Willamette Valley Council of Governments and Authorizing the City Administrator to Sign Said Agreement. Recommended Action: ItisrecommendedtheCouncilconsider the resolution. 10. PUBIIC HEARINGS A. Public Hearing to Consider a Supplemental Budget for the 34 2008/09 Fiscal Year. Recommendation: Conduct a public hearing and direct staff to return an ordinance reflecting the Council's decision June S, 2009 Council Agenda Page ii following the hearing. B. Public Hearing to Consider the City of Woodburn's 2009-10 Budget. Recommendation: Upon completion ofthe hearing beforethe Council, staff recommends that the Council authorize staff to draft a budget ordinance based on the Budget Committee's recommendation, including allowable budgetadjustmentsthat do not change the tax levy requirement. C. Public Hearing for an Establishment of the Ironwood Subdivision local Improvement District for Replacement of Street Trees and Sidewalk Repairs. Recommendation: Conduct a public hearing to receive input from affected propertyowners regarding the establishment of a Local Improvement District for the replacement of street trees and sidewalk repairs within the Ironwood Subdivision. Upon Receipt of public comment and remonstrance's, Council shall determine to proceed, suspend, or reconsider the establishment of a Local Improvement District to replace street tress and repair sidewalks in the Ironwood Subdivision. D. Public Hearing for the Vacation of Broadway Street Between "A" Street and "B" Street. That City Council conduct a public hearing to receive input from affected property owners regarding the vacation of Broadway Street between "A" Street and "B" Street. Upon receipt of public comment and remonstrance's, the City Council shall determine to proceed, suspend, or reconsider the vacation of Broadway Street between "A"Street and "B"Street. 11. GENERAL BUSINESS -Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this portion of the Council's agenda. Comment time may be limited by Mayoral prerogative. A. Council Bill No. -Mill Creek Greenway Phase I Project Recommended Action: Proceed with Phase I of the Mill Creek Greenway Project. B. Council Bill No. 2780- Supplemental Budget. Recommended Action: An Ordinance Adopting 2008-09 Adopt the Ordinance. 41 19 81 85 93 June 8, 2009 Council Agenda Page iii C. COUNCIL GOAL: 97 Council Bill No. 2781- An Ordinance Amending Ordinance 2070, 2111, 2250 and 2438 in Order to Allow for Installment and Deferral Payment Options for Systems Development Charges. Recommended Action: Adopt the Ordinance. D. Council Bill No. 2782 - An Ordinance to Es#ablish a local 101 Improvement District to Replace Street Trees and Repair Sidewalks in the Ironwood Subdivision. Recommended Action: Adopt the Ordinance. E. Council Bill No.2783 - An Ordinance to Vacate Broadway Street 115 Between "A" Street and "B" Street. Recommended Action: Adopt the Ordinance. F. Council Bill No.2784 - A Resolution Authorizing Signers on City's 122 Bank Accounts. Recommended Action: Adopt the Resolution. G. Council Bill No.2785 - A Resolution Authorizing the Installation of 126 Stop Signs in Multiple Locations. Recommended Action: Adopt the Resolution, H. New Outlet-Full Off-Premise Sales and limited On Premise Sales 132 Recommended Action: Recommend thatthe OLCC approve a New Outlet application for Sip Wine & Bistro. 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS -These are Planning Commission or Administrative land Use actions that maybe called up by the City Council. None. 13. CITY ADMINISTRATOR'S REPORT 14. MAYOR AND COUNCIL REPORTS 15. EXECUTIVE SESSION A. To conduct deliberations with persons designated by the governing body to carryon labor negotiations pursuant to ORS 192.660(2j(d). 16. ADJOURNMENT June 8, 2009 Council Agenda Page iv COUNCIL MEETING MINUTES MAY 11, 2009 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 11, 2009. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding, 001 S ROLL CALL. Mayor Figley Present Councilor Berkey Absent Councilor Cox Present Councilor Lonergan Present Councilor McCallum Present Councilor Pugh Present Councilor Schmidt Present Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City Administrator Stevens, Acting Police Chief Blevins, Public Works Director Brown, Community Development Director Hendryx, Finance Director Gillespie, Community Services Director Row, City Recorder Tennant Mayor Figley stated that Councilor Berkey was not in attendance due to illness. 0062 APPOINTMENT: WOODBURN DEVELOPMENT ORDINANCE (WDO) FOCUS _ __. GR- Mayor Figley appointed the following individuals to serve on the WDO Focus Group to provide input as changes to the WDO are evaluated: Jim Cox (Councilor Ward 4}, Dick Jennings (Planning Commissioner},Dave Christoff (Realtor},Tom Flomer (Downtown Business owner), Durrell Crays (Resident), George Brice CKristie Olson (Brice Corporation), John BakerlJim Swee (Residential Builder), and Ken TriplettlGene Wellman (Commercial Builder). Continuity with individuals who have had previous experience with VVDO supplemented with some people who are developers or are passionate about the subject of planning and zoning. Councilor Lonergan asked if the two individuals representing each building firm would becoming to every other meeting and Community Development Director Jim Hendryx answered that the builders will decide their schedules and staff will keep them all briefed on what the subject is for the meeting since they have different interests -residential and commercial. The City has received a commitment from the firms that someone will be at the meetings. PUGH/COX ... approve the appointments. The motion passed unanimously. Page 1-Council Meeting Minutes, May 11, 2009 COUNCIL MEETING MINUTES MAY 11, 2009 TAPE READING 0197 PROCLAMATION -PUBLIC WORKS WEEK. Mayor Figley read a proclamation declaring May 16-23, 2009 as Public Works Week within the City and urged citizens to learn more about the work public works staff does for our community and to express our appreciation to them for the work they do on a daily basis to provide for the safety, health, and comfort to the citizens of Woodburn. 0407 PROCLAMATION: POLICE MEMORIAL WEEK. Mayor Figley proclaimed the week of May 10-16, 2009 as Police Memorial Week and for all people to join in commemorating law enforcement off cers past and present, who by their faithful and loyal devotion to their responsibilities, have rendered a dedicated service to their communities. The Mayor called upon citizens to observe May 1 S, 2009 as Peace Officers Memorial Day in honor of those law enforcement officers who, through their courageous deeds, have made the ultimate sacrifice in service to their community or have become disabled in the performance of duty, and to recognize and pay respect to the survivors of our fallen heroes, She stated that it is especially fitting that we proclaim Peace Officers Memorial day in honor of Captain Tennant and Chief Russell for their courage and sacrifice in the line of duty protecting the citizens of Woodburn. 0569 PROCLAMATION: AMERICAN CANCER SOCIETY RELAY FOR LIFE JUNE 26 & 27, 2009. Mayor Figley proclaimed Woodburn a Relay for Life City and the month of June to be designated as Relay for Life month as we join in the fight against cancer. The National Cancer Society is dedicated to eliminating cancer as a major health problem by preventing cancer, saving lives and diminishing suffering from cancer through research, education, advocacy and service. Nationally, the Relay for Life brings communities together in this fight and has raised over $1 billion in funds since 19$S. The eighth annual Relay for Life in Woodburn is being held June 26th and 27th with the goal of raising $115,000. 0695 PRESENTATION: SIGN FOCUS GROUP UPDATE. Community Development Director Hendryx presented overview of work completed to date by the Sign Focus Group. He mentioned that the general commercial zone has the most visible signs and appears to be where all the complaints are directed. Community Development Director Hendryx stated that staff went through the code and identified what is allowed in each zone. He then went over examples of signs that are currently allowed by permit, temporary signs and exempt signs in the general commercial zone. 1420 Community Development Director Hendryx discussed non-conforming signs that are a permanent sign that can remain there as long as the sign is used and, as long as the business is still there, the sign never has to be removed. He also reviewed the problems and issues surrounding non-conforming signs Page 2 -Council Meeting Minutes, May 11, 2009 2 COUNCIL MEETING MINUTES MAY 11, 2009 TAPE READING Councilor Pugh asked what the Focus Group is doing to handle the non-conforming signs. Community Development Director Hendryx stated that if they change one sign at the property (or development) that is not in conformance then all signs must be brought into conformance. Councilor Schmidt asked what happens when somebody has to move a sign at the City's request. Director Hendryx said that if it was through condemnation, the City would work with the attorney to determine if, under the strict reading of the code, the business would have to come into conformance with the code. Councilor Cox added that we could not make somebody move a sign unless we condemned it and then the City would have to pay reasonable compensation. Community Development Director Hendryx added that the people need to be educated about the standards and process surrounding the sign code. Councilor Pugh stated that he has a major concern about the very tall signs within the City and suggested that an amortization or specific date be established to bring the signs into conformance. Councilor McCallum stated that he was impressed with the committee's desire to improve signs as well as taking the businesses into consideration Community Development Director Hendryx reviewed proposed administrative changes, movement of application requirements and processes into WDO with other application requirements, improving readability and deleting redundancy, and developing a matrix on standards to make it easier to read. The Focus Group is in agreement on the changes and the group is taking this project very seriously 2980 Staff briefly reviewed the process to be followed before the City Council can make any final decision on this issue. 3098 CHAMBER OF COMMERCE REPORT. Don Judson, Executive Director, informed the Council of the upcoming Chamber events: (1) Chamber forum will be held at Cascade Park on V~ednesday, May 13~h at 11:45 am and the guest speaker will be the project manager on the Palomar pipe line project. (2) The Chamber has prepared a draft budget for Woodburn area tourism as it relates to the Chamber's participation on the visitor's Association and it will be presented to the Chamber Board this month and then will be brought to the City Council. (3) Mr. Judson also wanted to urge voters to support the school bond measure. 3332 WOODBURN SCHOOL DISTRICT REPORT. Walt Blomberg, School Superintendent thanked the City Council for their support of school bond measure. He also announced that high school graduation is June 4~' and it will be outdoors. They will be honoring students and volunteers with different activities between now and the end of the school year. Page 3 -Council Meeting Minutes, May 11, 2009 3 COUNCIL MEETING MINUTES MAY 11, 2009 TAPE READING Councilor Lonergan questioned the lower drop out rate and Walt Blomberg answered that it has fallen from 9% in 2004-2005 to under 3% in 2008-09. 3582 Mindy Mayer thanked the Council and citizens of Woodburn for their support following the tragic loss of her son and other family members last year. She spoke about the proposal to make a portion of Lawson Ave aone-way street going south and expressed her opinion that Public Works Director Brown has come up with an acceptable compromise with her whereby a sign on Stacy Allison would point to her business, McDonalds, as an access but would prohibit traffic going onto Highway 214. 3940 CUNSENT AGENDA. A) Approve the Council meeting minutes of Apri127, 2009; B) Authorize the City Administrator to sign Audit Contract with Boldt, Carlisle, and Smith LLC; and C) As the Local Contract Review Bward, Council award the construction contract for the North Front Street improvements to Kerr Contractors, Inc., in the amount of $2,431,614.92. Councilor McCallum would like to pull North Front Street (item C} for discussion. Councilor Lonergan expressed his appreciation of staff being able to save 6% on audit costs. LONGERANIPUGH .... adopt A & B the Consent Agenda and pull C. The motion passed unanimously. Councilor McCallum stated that he was concerned at having such a large contract under Consent Agenda, however, he was pleased with the results of the bid. CaX/ MCCALLUM... As the Local Contract Review Board, Council award the construction contract for the North Front Street improvements to Kerr Contractors, Inc., in the amount of $2,431,614.92. Councilor Schmidt stated that he had a concern regarding the amount of money in the contract being spent on the trees along Front Street which will eventually have to be replaced. Public works Director Brown answered that having the canopy and aesthetic features is an investment and there will be a need to replace trees as they get older in order to maintain sidewalks etc. He feels that it is a balancing decision that the Council will need to make and feels that they had met prior Council goals by preserving some of the existing trees and by adding about 40 trees for the entire length of the project using trees identified to be compatible with urban environment Councilor Pugh wanted to put more emphasis on making downtown an "old town" type of beauty. Page 4 -Council Meeting Minutes, May 1 1, 2009 4 COUNCIL MEETING MINUTES MAY 11, 2049 TAPE READING 4724 Public'~Vorks Director Brown stated that the planter wells will do a good job on root control and to facilitate eventual change out of trees. 5438 The motion passed unanimously to approve contract award. 5477 PUBLIC HEARING: CONTINUATION OF WOODBURN PARKS AND RECREATION MASTER PLAN. Staff recommended that hearing be continued to June 22, 2009. PUGH /MCCALLUM... continue the public hearing to June 22, 2009. The motion passed unanimously. 5507 COUNCIL BILL N0.2774 -RESOLUTION ESTABLISHING A WOODBURN BUSINESS IMPROVEMENT LOAN PROGRAM. Council Bill No. 2774 was introduced by Councilor McCallum. Recorder Tennant read the bill by title only since there were no objections from the Council. Community Development Director Hendryx gave a brief explanation of the Business Assistance Program guidelines. 6200 Councilor Cox asked for clarif cation on the matching fund requirement and suggested language change on #4 of the guidelines (pg 21 of agenda packet). Councilor Pugh stated that he would like to see language that would require a business plan. Tape 2 Councilor Cox felt that the criteria should be included in the resolution. Councilor Schmidt requested further clarification on the matching fund requirement. Financial Director Gillespie stated that requiring assets would be a stronger incentive to make the business profitable. Councilors expressed concerned about the interpretation of the match concept. Mayor Figley asked if they would like to hold this over to the first meeting in June and possibly have a representative from COG attend. COXILONERGAN..,continue to the next regular Council meeting. The motion passed unanimously. 0650 COMMUNITY GARDEN AGREEMENT. Ian Niktab and Gabriel Frayne, a teacher at Academy of International Studies, gave a presentation on forming a community garden on acity-owned empty lot at 137 South First St.. Gabriel Frayne reviewed their vision and objectives which started with an idea about a year ago. They had property at another location in town last year for the community garden but the property was sold. Mr. Niktab continued with the presentation by reviewing the current site concept of growing food, obtaining assistance from various sources and possible layouts of the garden site. He also mentioned which organizations are involved in this project. Currently, a water source is not available at the property but City owns house next door and Mr. Niktab suggested that they may be able to use a Page 5 -Council Meeting Minutes, May 11, 2009 5 COUNCIL MEETING MINUTES MAY 11, 2009 TAPE uFannvr, garden hose from the outdoor water faucet and reiterated that they do not need a large amount of water. Councilor McCallum asked if the students will be taking care of the garden during the summer or if it will be carried over to the fall. Mr. Frayne answered that the families of Esperanza Court have agreed to take care of the garden. Councilor Schmidt stated that he would like to see the agreement be lenient to the organization. COX ILONERGAN ... authorize the City Administrator to enter into an agreement with a responsible non-profit organization or governmental agency to rent the plot in question for a period of 1 year for nominal lease of $1 on terms and conditions to be approved by the City Attorney and City Administrator. The motion passed unanimously. 1980 REVISING SPECIAL EVENT POLICIES. City Administrator Derickson stated that the City's major event policy for our parks was one of subsidizing events. For private events, the City provided a 50% subsidy based on actual cost methodology, however, large events involve police support that exceeded fairly significantly the amount of the fees that are associated with it. The City will be experiencing a large loss in resources in the upcoming year and outside police agencies who have assisted the City police in the past will be cutting back on their assistance. Administrator Derickson stated that he does not feel that the City has resources available to provide the same level of services as in the past. Community Services Director Row stated that Mexican Fiesta has been the only large major event in the past several years but it does take substantial City resources over and above what the organizers provide. Administrator Derickson stated that they are not raising the fee to make money but are trying to recover expenses to City. Margarita Garcia, Latin American Club President, stated that the Mexican Fiesta has been a Woodburn event since 19b4. It is a 3-day event and costs have increased for their organization to put on this annual event. She has a concern on the doubling of the fee in addition to their hiring their own security agency as required by the City. She stated that the security agency works closely with police department and the City should have been discussing the security issues with their organization rather than making a decision without their input. Another concern is that they will be required to pay a deposit of $4,600 rather than the previous amount of $2,500. She stated that they want to keep the Mexican Fiesta in Woodburn but the City will need to help them in some way in order to keep it here. She also stated that she would like to see an accounting of costs from the City. Ms. Garcia stated that they have been charging an entrance fee to help offset their costs and they want to work with the City so they can continue the festival in Woodburn. Administrator Derickson clarified the policy fee and police presence cost. Margarita Garcia said she does not want to be priced out of an event. Page b -Council Meeting Minutes, May ] 1, 2009 6 COUNCIL MEETING MINUTES MAY 11, 2009 TAPE READING Councilor McCallum stated that a request for line item accounting would be appropriate. Mayor Figley wanted to reiterate that the increasing of fees is to cover City costs and not to make additional revenue because the City is not in a position where we can afford to subsidize these types of events. Councilor Cox agreed to meet with the organization, their security, and the police. He stated that the final decision is to be made by the Police Department as to what is required for public safety PUGH/MCCALLUM ...Adopt the revised special events policy. Councilor Cox asked if this can be adopted by motion. City Attorney Shields stated that it can be adopted by a motion. The motion passed unanimously. 3846 COUNCIL BILL N0.2715 -ORDINANCE ADOPTING A NEW SPECIAL EVENT PERMIT FEES FOR INCLUSION IN THE 2007-2008 MASTER FEE SCHEDULE AND REPEALING ALL SPECIAL EVENT FEES THAT ARE INCONSISTENT WITH THIS ORDINANCE. Councilor McCallum introduced Council Bill No. 2775. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2775 duly passed. 3949 COUNCIL BILL N0.2776 -RESOLUTION TO ESTABLISH A LOCAL IMPROVEMENT DISTRICT FOR iRONW00D SUBDIVISION FOR STREET TREES AND SIDEWALK REPAIRS. Council Bill No. 2776 was introduced by Councilor Lonergan. The bill was read by title only since there were no objections from the Council. Councilor McCallum declared a conflict of interest and excused himself from participating on this issue. Councilor Pugh declared a potential conflict of interest but stated he would like to vote as he feels he would vote the same way if he did or did not own property in Ironwood. City Attorney Shields says a motion is needed to adopt the engineering feasibility report followed by resolution LONERGAN/COX ... adopt the feasibility report. Public Works Director Brown stated that they have consolidated this portion of the LID process to be responsive to Ironwood homeowners. Councilor Cox stated that the City's ultimate costs are relatively lvw with most cost to be paid by benefited property owners and he questioned if the Homeowners Association will get paid back by the owners. Public Works Director Brown stated that they will treat it as an LID with an assessment assigned to each property and the City would collect funds from each property owner. Page 7 -Council Meeting Minutes, May 11, 2009 7 COUNCIL MEETING MINUTES MAY 11, 2009 TAPE READING Councilor Schmidt stated that he feels that the City is partially at fault as to what has happened since the City required the developer to plant the large number of trees and the type of tree planted. 4798 Public Works Director Brown proposed a design solution based on actual space versus final design. The sweet gum tree was one of the approved trees and the decision of which type of tree to plant was made by the developer based on a list of approved trees. Councilor Cox stated that he is not in favor of a monetary contribution as the City does contribute in staff time and other miscellaneous expenses in addition to covering any cost ovenun. The motion to adopt the feasibility report passed 4-0 with Councilor McCallum not voting on the motion. City Attorney Shields noted that there is a mistake on the last section of the Resoloution and it should read 10 year instead of 20 year payback by property owners. On roll call vote for final passage, the bill passed 4-0. Mayor Figley declared Council Bill No. 2776 duly passed. 5510 Councilor McCallum stated that the WDO did not exist when that development was built and he wanted to thank Public Works Director Brown and his staff for their work on this. 5725 COUNCIL BILL N0.2777 • RESOLUTION TO INSTALL A TRAFFIC CONTROL CHANGE ON LAWSON AVENUE. _.._ Councilor McCallum introduced Council Bill No. 2777. Recorder Tennant read the bill by title only since there were no objections from the Council. Public Works Director Brown stated they are trying to correct problems being encountered at Evergreen and are proposing to make a wide turn lane and limit the number of conflicts at Highway 214, He gave Mindy Mayer a commitment that signage would be provided. He also reminded the Council that Lawson Avenue will have a shorter pavement life span with trucks using this roadway. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2777 duly passed. 6281 COUNCIL BILL N0.2778 - RESOLUTION T0, INSTALL A STOP SIGN AT MEADOWVALE LANE AND HERMANSON STREET. Council Bill No. 2778 was introduced by Councilor McCallum. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor Schmidt stated that is in his neighborhood and he is in support of the proposed installation of a stop sign. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2778 duly passed, Page $ -Council Meeting Minutes, May 1 1, 2009 8 COUNCIL MEETING MINUTES MAY 11, 2009 TAPE READIlVG 6430 COUNCIL BILL N0.2779 -RESOLUTION INITIATING VACATION OF BROADWAY STREET BETWEEN A STREET AND B STREET. Councilor McCallum introduced Council Bill No. 2779. The bill was read by title only since there were no obj ections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2779 duly passed. b518 MILL CREEK GREENWAY PHASE I PROJECT. Administrator Derickson conducted a neighborhood meeting on April 16th and took public comments. He will bring back findings to the Council at their first meeting in June. Community Services Director Row stated that the staff report has taken a more extensive approach and he has held off on the permit process since there were too many unknowns. He stated that they have begun negotiations with Oregon State Parks to extend the grant timeline and a potential change of project scope, however, there is no guarantee on an extension. Councilor Cox asked when the agreement with Oregon State Parks was entered into. Community Services Director Row answered that it was in 2007. Tape 3 Mayor Figley stated that the next regular meeting date is Memorial Day and the options are to cancel the meeting if insufficient business items otherwise or schedule it for the Tuesday that follows Memorial Day. COX/LONERGAN... cancel the 2nd regular Council meeting in May. The motion passed unanimously. 0364 CITY ADMINISTRATOR'S REPORT. A} Represented the City at the State Capitol & DPSST (Department of Public Safety Standards & Training) when honoring Tom Tennant, Scott Russell and Bill Hakim. B) Attending the Public Works event on May 16th at the Downtown Plaza. He stated that the Mayor and Council will also have a table at the event. 0448 MAYOR AND COUNCIL REPORTS. Councilor McCallum gave a reminder for Mayor's prayer breakfast on May 12th, 6:30 a.m., at the United Methodist Church. He stated that had also attended the Senate's reading of their Resolution and Chief Russell is doing well. Mayor Figley stated that she also attended the event at the State Capitol. Councilor Schmidt asked how the website update is coming and City Administrator Derickson answered that he has a meeting with staff later this week to go over the re- design ofthe website. Page 9 -Council Meeting Minutes, May 11, 2009 COUNCIL MEETING MINUTES MAY 11, 2009 TAPE READING ADJOURNMENT. 0646 PUGH IMCCALLUM.... meeting to be adjourned. The motion passed unanimously. The meeting adjourned at 10:13 p.m. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 10 -Council Meeting Minutes, May 11, 2009 10 Minutes Woodburn Recreation and Parks Board Tuesday, May 12, 2009 7:00 p.m. 1. Call to Order The meeting and was called to order at 7:00 p.m. 2. Roll Call Board Chair Rosetta Wangerin Present Board Secretary Eric Morris Present Member Joseph Nicoletti Present Member Judy Wesemann Present Member Vacant Member Charlene Williams Absent Member Alexa Morris Present Staff present: Jim Row, Community Services Director; Debbie Wadliegh, Aquatic Manager; Services Manager; Paulette Zastoupil, A.A; 3. Approval of Miautes from March 10, 2009 Joseph NieolettilEric Morris -Motion to accept the minutes as written. The motion passed unanimously. Approval of Minutes from Apri114, 2009 Eric Morris/Alexa Morris - Motion to accept the minutes with a change to mark Alexa Morris present for the meeting. The motion passed unanimously. 4. Business from the Audience Matt Gwynn, Maintenance Superintendent presented Adopt-A-Park Program. Matt shared that this plan would soon be administrated to help sustain our city parks with organizations, groups or families. These volunteers would sign a contract to adopt a park for a minimum of two years and conduct specific park maintenance activities on their "adopted" park no less than six times yearly. The Board asked that Matt come to the next meeting, giving them a chance to review the material and asked that he bring a list of groups who have showed interest in this program. S. OLD BUSINESS Aquatic Center H~AC system upgrade Debbie reported that it has been a busy two week period, and provided a list of completed maintenance projects. She ran a slide film showing; removal of old ventilation system, installation of the new system, and various maintenance projects. This HVAC system has energy savings, tax credits and a payback of 2-3 years. Jim went on to explain the new supply register and how it circulates the air flow throughout the Natatorium. He then showed a visual rendering of the unit in the computerized control system, and one of the many screens that monitors the building humidity and temperature, pool water temperature and air flow. Discussion took place on the fully automated computer system and the necessary training that will allow Debbie, Jim and Engineer to monitor and make changes when necessary. City Information Services staff re-wired the building to Page 1 11 Minutes Woodburn Recreation and Parks Board Tuesday, May 12, 2009 7:00 p.m. handle all upgrades and also installed a camera system that monitors the front cashier area and first aid station. Mill Creek Greenway Jim summarized the process that has occurred to date, including the public rneeting on April 16 to discuss concerns that have recently been raised with the project. Jim formed a balanced committee of b residents to work on these concerns, and they first met on the project site and took awalk-through in the Hermanson Phase I section. As they walked, they talked about potential changes that will help elevate some concerns. The Committee will meet again next week to work on some common understanding, make compromises and come up with recommendations that will be communicated to the City Council on June 8~'. Jim pointed out that the wetland permit application has not been submitted because of the potential that changes might be made to the plan. Because of the possible changes, and 4-6 month review time the project can not start this summer as scheduled. He went on to explain that he will need to ask Oregon State Parks for a 6 or 12 month extension on the grant. At the May 11 `" City Council meeting, Jim gave them an update along with different approaches the City can chose to take with this project, and the possible financial consequences. Eric Morris/Alexa Morris - Motion to authorize the Board Chair to draft a letter of understanding to the City Council in support of the project. Eric MorrislAlexa Morris Amend the motion to authorize the Board Chair to draft a letter to the City Council clearly stating that the Board supports Phase I with reasonable accommodations reached by the neighborhood work group and to continue the project. The motion passed unanimously. Parks and Recreation Master Plan The public hearing for the update to the Parks and Recreation Master Plan has been moved to the second meeting in June, as we await a resolution to the Mill Creek Greenway Project. b. NEVV BUSINESS None 7. Business from the Department Recreation -Stu Spence Adult Sports -Men's League Softball on May 26. Ca-ed Softball starts in June. Stu is organizing an Adult Soccer League this summer with the help of volunteers. Youth Sports - T-ball, Toss-ball (coach pitch} is finishing up. A ril 25 in which there were 4 events; Annual Arbor Day, Day of the Child, Major League Pitch, Hit and Run, Teen trip to the movies. Active Adult -The active adult trips; Mt Hood Railroad with 25 participants, Lilac Festival in Woodland WA. Transportation is through First Student Bus Company. Page 2 12 Minutes Woodburn Recreation and Parks Board Tuesday, May 12, 2009 7:00 p.m. Teen Program - AmeriCorps has been creating "girl space" at the Teen buildings, to make them feel welcome. Bi-weekly staff meetings have helped bring the program together. Boys and Girls Club & After School Club Committee met with the Executive Director from Salem and discussed the community assessment survey which all came back positive that this community would support a Boys and Girls Club financially. Next step is to form a Steering Committee and a Board and move forward with the planning. Other Student Health Advisory Council (SHAG), survey results on health showed a good representation of the community. Portland Trail Blazers -offering group incentives, networking with players for on the court experiences for youth basketball programs. Fourth ofJuly -This annual celebration will be different this year with sponsorships being offered, vendor booths with a county fair atmosphere. Aquatics - Debbie Wadleigh Gave her report under HVAC system upgrade Parks and Facilities -Jim Row Gazebo Dedication On April 26, at noon, Mayor Figley cut the ribbon and spoke along with the Woodburn Rotary President, Scott Nehring for the gazebo dedication. It was the opening event for the Day of the Child celebration. Plans are being developed to recognize the many donors that contributed to the gazebo project. Centennial Park Jim shared that Burlingham Trust has awarded $25,000 toward the final phase of work at Centennial Park, and that they have been very supportive of various projects throughout Woodburn. The Baseball Tomorrow Grant application was not approved, and we expect to hear about the State of Oregon Local Government Grant sometime in July. Special Event Policies The City Council approved an update to the City's Special Event Policy. This policy applies to large special events that will attract more than 1,000 visitors or require the exclusive use of an entire park. The policy was last updated by the Council 4 years ago, and needed to be thoroughly updated to make improvements in the City's ability to manage the impact of large events. A significant change is the reimbursement of police officer support and park maintenance costs. Currently, the only event that falls under this policy is the Mexican Fiesta in August. $. Future Board Business None. Page 3 13 Minutes Woodburn Recreation and Parks Board Tuesday, May 12, 2009 7:00 p.m. 9. Board Comments Eric Morris took this opportunity to encourage citizens to support the School Bond Measure and vote on May 19, 2009. Rosetta Wangerin encouraged the Board to attend the City Council meeting on June $ in support of the Mill Creek Greenway project. 10. Adjournment 8:40 p.m. Eric Morris, Board Secretary Date Paulette Zastoupil, Recording Secretary Date Page 4 14 COMMUNITY SERVICES DEPARTMENT STATISTICS APRIL 2009 Recreation Services Division Apr_48 A~t-09 200_ 200 Revenue: $8,321.00 $7,240.50 $112,466.73 $91,667.09 Expenditures: $16,373.41 $43,288.07 $264,533.24 $276,392.28 Program Attendance: Youth Sports: 69 93 997 1,425 Adult Sports: 0 0 2,415 1,244 Youth Programs: 0 0 1,610 448 Adult Programs: 0 31 28 227 Teen Programs: 382 1,520 3,775 1,838 After School Club: 2,595 2,137 17,568 15,796 Special Events: 450 250 10,200 3,060 TOTAL: 3,496 4,031 36,593 30,03$ Aquatics Division App-0$ A~9 200 2009 YTD Revenue: 19,747.97 11,131.76 142,852.56 155,563.28 Expenditures: 50,297.52 59,624.39 471,001.57 522,326.06 Cost Recovery: 39% 19% 1 0 Attendance: 4,fi14 4,526 44,864 50,031 Lesson Enrollment: Group: 114 110 1,076 1,012 Adults: 7 9 44 24 Private: 16 4 52 72 4th Grade: 0 0 349 287 TOTAL: 137 123 1,515 1,395 Library Division Apr.p8 A_~r-09 2008 YTD 2009 YTD Revenue: 2,274.02 1,157.74 68,445.71 90,664.89 Expenditures: 79,707.90 89,474.56 790,925.53 852,915.57 LibraryAttendance: 19,644 16,956 165,162 170,956 Library Circulation: 12,060 11,560 115,54fi 118,761 Adult Program Count: 4 2 18 27 Adult Attendance: 50 15 3,890 3,874 Youth Service Program Count: 43 27 285 248 Youth Service Attendance: 1,552 1,434 6,285 6,801 Database Usage: Adult Computer Usage: Youth Services Computer Usage: Room Reservations New Adds: Volunteer Hours Worked: 260 1 fil 4,896 4,523 989 900 5 28 408 422 101APRIL 2008149 15 5,666 13,049 44,378 40,975 8,937 9,324 71 147 4,944 4,123 932 1,225 Woodburn: Pc~' icy:: Dept. FACE' 1 DATE: 6/(~3/7?09 PL685;) "I ME: I~:US~:s? MON'1'N~Y AkkESTS HY OFE'E;NSr: E'Uk ,IANUA?tY '1'HkU MAk"L 2UG5 L1NUAtU ORI#: ORU2,G5U:1 WPU :~ESU L'1'S FOR P.LL CHARGES CHAtGE; DESCk:FT'iUN JAN E'Ei3 MAR 'PU'PA AGGRAVATED ASSADLT 2 1 7.. '~ AGGRAVATED MII:;D?R 0 0 0 ;} ANIMAL ORDINANCES U U 0 ARSON 0 U 0 A5SAULT S~MPI.I' 3 9 10 2.? ATTEMPTED MURDE3 0 U 0 p BOMB THREAT U 0 0 ~~ BRIBERY !'i 0 0 G BURGLARY - iUSIVESS 2 0 0 2 BURGLARY - O'T'HER STRUCTURE U 1 U I BURGLARY - kESIDENCP~ U 2 0 2 CHILD AD3ANDOMENT 0 0 0 0 CHID NEGI,~Ci' 0 0 .I CI'CY OkDINANCE' 0 0 0 0 CRIMS f}AMI+(I'r;-NU VANGAI,TSM Ok ARSON ~ 7 3 y CURFEW 2 [; 2 I,, CUSTOD_TAL INTE?F£RENC1 0 ;i U j CUSTODY - D'r.'I'UX 0 3 3 6 CU~TODY - MENTAL 3 1 2 0 CU~TODY - PkOTECITVF 0 0 D :, ll! SUl<Ul:•R~Y CUNDUC'!' 2 b 13 21 DOCUMFNTA""ON U 0 U DRINKING iN PUBLIC 0 R 0 0 DP,IVING UNDER INFLUENCE 2 lU 7 ly DRUG LAW VIULA'IIONS 22 24 37 ~3 DRUG PARAFI:EkNALIA 0 d 0 0 DWS/REVOKED - FELONY 0 I 0 I DWS/REVUKEll-24! SD!~MEANUR 3 3 Z d ELUDE 0 1 0 I EMBEZZ'~?,M?N^ 0 G 1 I ESCAPE FRUM YOU3 CUSTODY U 0 0 0 EXTORTION/B::ACKMAIL 0 0 U U FAI~ TU DISFLAY OPERA'?ORS LICENSE 2 2 I !, FAMILY-OTHER 0 .f 0 0 ~'okc _tJLr, kltPE v 0 0 U E'URG£RY/COUNTERFEITING 5 5 0 10 FRAUD - ACCOUNT CLOSED CHE(:li 0 0 0 0 FRAUD - BY DL'CEP:'ION/FALSE PRE":'ENSr".S 0 0 U 0 FRAUD - C:RF.I'iI i' CARD/AUTOMATIC "'ELLER MACHINE I 0 I 2 FRAUD - IhtPFkSUNA'PUN 3 5 ?. I0 FR??UD - NUT SUFFIL'IEN': FUNDS CHE~:K G C~ 0 7 FREUD - OF SE3VIC.TS/FALSE. FF.3TEN5ES U U U ,I FRAUD - WIrF. 0 0 0 FRAUD-OTHER 0 0 0 ~ FU~SI^_iVE AF.kES".' FOR ANOTIiER AGEN'.'Y 22 25 7 5 %I FURNISHING 0 1 I ?. GAMBLING - ~~AMES 0 Cl 0 ;1 GAMBLING - U^[iE3 0 0 U ~ GARBAGE :.ITTERING 0 U 1 I HIT AND RUN FELONY 0 U 1 I li?T AND RUN-MISDEMEANUk 3 3 1 ~ =LLI:;GAL ALIEN - INS HULU U ,~ 0 ;a 16 Wc~odk;~.r.n PuI ice De:I:I . Pa:iE 2 DATE: 6/03/20(IS PL6H50 :IME;: 1c:0`~:32 MUN';'HLY AititES;':i HY UF'1''ENSh' FUit JANUA:~Y 7'HkU MARCi: 20G4 !.,1N1}Ar.'U URI#: OR0240500 WPG RESU LTS E'OFt A:,L CHARO;S CHARGE DESCRi l'TION JAN FEB MAR TC}TA-, =NTIMIDATION IOT::ER CR:MTNAL THE?E;A'~ 1 2 `~ 2 JUST:FiAB:,r l1OMICID£ U U 0 0 KIDNAP - E'UR AllDITIGNAl. CkIMIIJAL PURPOSE U U D D KIDNAP - FOR RANSOM 0 0 0 0 KIDNAP - HI-JACK,TERRURIST 0 0 0 D KIDNAP - HOSTAGE/SHIELll Ok k3MOVALJD£:.,AY WITNESS 0 0 ;i 0 LICENSING URDINANCES 0 0 0 0 LIQUOR I,AY1-OTHER D D 0 0 LIQUOk LICENSE 'J:OLA1'=ONS U 0 0 0 MINOR IN POSSESSION 9 3 I H MIA'OR JN PREMIS`r:S 0 0 0 MISCELLANEOUS 0 0 O 0 MUTOR VEHICLE T:iEFT 2 ~ D ~' NEGL=G?N: F.UMICIDE - "I~.AE'f'IC 0 0 1 t NFG'."GFNT MANS1.~AlIGF.TER 0 0 ~ 0 NON CRIMINAI. DOMESTIC DiSTUR3ANCE D D ~ 0 OTHER Y y 9 ~0 PROPERTY - FOUND :,UST MISLAID 0 0 ;? 0 PROPERTY RECUVE:t FOR 0':H£a AGENCY 0 0 D 0 PROS^.'TU';'ION - COMPEL O 0 0 0 k'RUS:'i'I'UTIUN - ~,NGAGE N 0 0 0 0 PROS^TTUTTON - PROMO?Tr. ~ O ~} 6 -- ~~LT[I ANU SAFETY ORDINANCES PUD~_C H~7 0 0 1 1 RE(:KLE~S DRIVING 1 5 5 l1 k09B~RY - BANK 0 O ~ 0 RUBBERY - BUSINESS 0 0 D 0 ROBBERY - CAR JACKING 0 U 0 O kUBB£RY - CUNV.STUk}r' 0 0 0 J ROBBERY - I:IGHWAY 0 G 0 0 ROBBERY - OTHER 5 0 0 RUBBERY - RESIU£NCE D 0 0 ROBBERY - SERVICE STA:'ION 0 0 0 0 RUNAWAY ~ ~ 2 $ SEX CRIME - CONTRIBUTE TO SEX DELINQUENCY 0 0 2 2 SE:X C1tIME: - E:Xk'USEkt 0 'J 0 U SEX CRIME - FOP,CLBLE SODUMY 0 O 0 0 SEX CRIME - INC'ST O 0 ~ O S3X CRIME; - MOLEST (FHYSICItL) U D 1 ~ SEX CR1MF - NUN FURCF S:1DOP1Y 0 0 0 0 SEX CRIME - NON-FORCr"", RA Y£ 0 0 D `} SEX CRIME - OB:'C£NE ['HONE CALF D 0 D 0 SEX CR-ME - OTH?a (} U D SEX CR'_ME - PORNOGRAPIIY/UBS(: ~N MATERIAL 0 0 U 0 SEX CRIME - SEXUAL ASSAULT WIT;i AN OBJECT 0 0 D 0 STALKER D 0 0 0 S':U_~EN YRUPEk'i'Y - RECEIVING, 3UYING, f?OSSESSING I 6 0 ~~ SUICIDE' 1 0 0 I ^.IlL•'F:' - 3ICYCLE J 0 0 0 TIiEF". - BUILDINt; 2 U (I 1 TEE F^ - COIN 7 P MAC::: N~ Q r~ (} ') TI'E.FT - E'ROM M0:^(}R JE.h_C?~£ 0 1~ 0 0 "HEFT - MU".'OR V=F:Tt:L.E PARTS/ACCESSOkIE'.S 0 ;i 0 0 17 w~~~uu ~:~ P~.,~, ~<~ DeE; ~ . Path: HATE: ~~~~3/2.~09 P;~4;~ 5'~ =IME: 16:05:37 hl:)N ~'Hi.Y Akkl;S`1' S 3Y '}h'FENS h; FOk JANUAkY '!'^kU MAkCh ZU04 ;NU!lr'll C1RI#: UR0240500 VrPL :~tESU L:'S t'Uk P.LL C??ARG~S CHARGE DESCk]P'IiUN JAN FE3 MAR TOTAL ':HEF'" - OTF:ER 8 4 3 15 r'1]h~l~n - P]C.Y POC•i\~i'~' 3 ~~ 1 q THEF^. - PURSE SNATCh: D U U U "HEFT - SHUPLIFT 13 18 ]~ 45 "RAFFIC URDINANCFS ~ 0 0 U "RAFF]C VIOI,A"iUNS ]3 26 8 n~7 ^_RESPASS 3 3 5 11 VANDALISM 3 4 1 g VEHICLI' RECUVERD FO:~ OTEIER AGENCY 0 U 0 p WARRANT ARREST h'()k Cif]R P.:~ENC:Y D 0 U 0 WEAPON - CARRY CON('FALED 0 1 2 3 WEAPON - EX FELON IN POSSESSION 0 0 0 0 WEAPON - OTHE:k 0 0 0 0 WEAPON - POSSESS ;LEGAL 0 7 0 2 WEP.PON - SFOO'°TNG TN Pk;?HTr3TT= D AREA 0 ,~ 0 ;~ WIL=,FUI.. MUFcDE'rt 0 0 0 0 ZONING ORDINANCE ------------------------------------- ----- ----------- J ----- U ------ J ------ -------- ----------- -- - ~~ 2004 TOTAL: 136 199 169 0 0 0 -- ------------- 0 U 0 ------------------------- 0 0 0 SOq 2001: TOTAL: 197 20'i 16d 0 0 0 0 U 0 0 0 0 56B 2UU7 '1'U'CA .: 1 94 213 7.~~1 U i1 U .~ U U U G 0 6°8 18 WUi~r~E:u: t; Pt~i ; ~~ DepL . P11 is 1 DATE: 6/()3/7009 PL636U ':'IME: 16:,1 :,: 1U MUN'!'H.,Y ~::i;_M1NAL UH'F'h;NSE S E'UEt JANIIAkY '1'1!kU MAi{'.'~I ?GOy i,1.NU9:;ll OR?1k: URU24D5D0 WPD ?EStI L'"5 E'Uk ALL UFf')rNSES DATI•; l~;?Ep: CAS:; EtEE'Gk'.'I;U UA'i'_. CHAR~J" DESCRIFT~UN ------------------ - JAN FE}3 -- MAR --------- TJT1!: --------- - ---------- ----------------- -- AGGRAVAT?D ASSAU:,T ---------- a -- --- 2 ---------------------------------- 1 --- ----------- ANIMAL ORDINANCES ? 3 3 8 ASSAULT SIMPLE 4 1?. 14 "3U BOM?i 'I'HRSAT 0 U 1 1 13U:iGLAkY - BUSINE5;3 2 2 1 5 AURGLARY - UTHE3 STRUCTURE'. 1 2 1 4 I3I1kCi.AkY - RRS 1 FENCE 7 fi h 1 g CfiT',D NEGT.ECT 1 0 3 4 CRIME DAMAGE-NO VANGALIGM Ok ARSON 14 I'l 12 :3H CURFEW 2 4 1 ? CUSTODY - llETOX 1 3 3 '! CUSTODY - MENTAL 3 0 2 DISORD4'RI.Y CONDUCT 2 6 6 1~4 1}ft;V-N~~ UNDER TNFL[IENCE ? lfi 6 13 DRfiG :,AW VIOLA'I'LONS 11 12 13 3~:, DWS/REVUKID - FELONY J 1 0 1 DWS(REVOKED-MISDEMEANOR 3 3 2 8 F.LUD;; U 1 0 l EM91;'L`LL:;MEN'1' D 0 1 1 FAi_ '~J DISPLAY UPI;RATUk5 L1t:FNS~: ?. 2 l 5 FOR,~RY/COUNTRRFEITING 15 A 4 73 FP.AUD - DY DECEPTION/FAI.SF f~E'I:NSL.S 0 ?. 0 ? FIt!!UD - CkEllT CARDJAUTOM7ITIC TELLER MACF.INE 3 3 2 d FkJ!UD - IMPERSONATION 5 5 4 i i FU~3ITIVF ARREST FOR ANOTHER AGENCY 21 31 1B 70 FUCiN=SH=NG U 1 2 3 ~AN.!iAG'c L1'!"1'E;kING 0 0 1 1 HI^_ ANU RUN FELONY 1 0 1 ? HI";' ANU kUN-MISDEMEANOR II 16 11 3E :N?'IMIDIITION /OTHER CRIMINJ-I. Til:?EA" 2 3 5 1J LICENSING ORDINANCES 0 0 1 I MINOR IN POSSESSION 4 1 7 7 MISCELLANEOUS f3 9 4 15 MU'1'OK VL'fi1CLE '1'~l;l'':' lU 10 17 ±7 Nr".~"~:._GEN'P i:OMICIDE - "'RAk'FIC 0 0 1 ] OTHER 11 9 12 37. PR(}FERTY - FOUND LOST Mi5LA1ll 8 9 6 23 PROPERTY RECOVER FUR O'I'HFR AGENCY 0 ] 0 1 P[1B:,-C HEALTH AND SAFETY OP~DINANCES 0 0 1 1 REf'KI.,3~S DRIVINu U 5 E 9 R0:~9E?Y - BUSIN3SS U U 1 1 RO3~3ERY - OTHER 1 U D 1 RUNAWAY ~ 1 5 17 S.X ('R TM? - ('ONTRIBUTE TO ScX DELINQUENCY 0 0 1 ] S::X CRIMc. - EXPOSER U 0 1 1 S?X CRIMr - MOLEST (PHYSICh'::) 1 7 7. 5 SEX CRIME - ODSCL• NE E']IUNE CALL ;i U 1 1 STA~,KH'k 1 U U 1 STC~_'~N FROPERTY - P.F.CI:IVING, 3llYrNG, PC?SSESSIN,I 2 5 1 sl SU?('_D~ 1 0 0 1 ^.IiEF". - iiUTLU~NG 5 2 U 7 19 W~~udbu ~n Ps., :. c~~ D~~1~1. • PAGF ? DA'l'f.: f,/Oa/2:i;f~r fL686.1 .:ME: 16:0; :1G MUN'.°i?~Y Cat=MiNAL iJFk'h'N5;' S E'U:< JANUA}~Y 'i'Hkll MAa"-i 2GUu :._NU?IEU Ok1V: ORJ2405~0 WPG 2ESULT.~ F:~R A:..1. C>FFF.NSES DATE USED: CASE FtEFGR^FI) I)A'I' CI[P.kG!•; DESCP.I P"' i UN JAN FED MP.iZ mU^p, "f(?F" - CO?N OP MAC[lINE 1 0 0 1 '~HFFT - FRGM p9UTOR VEEiICLF. 11 ] 1 1 :3 .~ ; TI{r.FT - MOTOR V°:HIt'I E FP.RTS/ACCL'S5 Ok i P:) 13 2 Q lq ^HEF" - OTEER 16 13 1.3 ,~ '.'HFF':' - PICHPOCxET 2 0 0 2 "I[:F" - PURSE SNA'1'CH 1 ;~ 0 1 ^H~F~' - SHOF1,IFT 1?. 17 13 ,3 ,, ^kAFFIC VIOEATIONS 7 ly t3 34 'TRESPASS 2 ~ .~ 11 VANllAL1SM i5 31 33 100 VEI:ICLE RECOVERD f'UEt UTHEk AGENCY 7 3 9 q 1. t~EAFON - CARRY CONCFA:,ED 1 1 ?. q WI~'AFON - I?1{ E'li:SUN 1N PUSS)rS51C}N a I 0 ~ 4r'F.AFON - PC~SSE:3S TLI RC;F~1. 0 ;i ~ ~ CUTA_: 2113 19~' 1'0~ ot2 20U4 ^OTA_,: )78 293 2~F ;) Q ;l G 1 U ,t O u ct2 7UUf~ 'I'O'TA:,: X23 :{t2 2~5 0 0 J G 0 :~ J J 0 ~3ti 7001 IOTA-,: 372 ~;q 5;10 0 0 ;l G 0 0 7 p ;i ;7F1 zo PAGE 1 Wuodk,uxu PUlic:e D~_~E,t.. PLb850 ~ DATE: b/03/20U~ ':'1ME : 16 : 52 : 5A hE:1N:'r1.Y AKRES'1'S !3Y GE'l:'f:NSH: r'Uk JANl1ARY '~HitU P.Fkll 20Gy LiNUAr:U ORI$: OR024U50:1 WF'ii :tI:S UtTS F'OR ALi. C!iARG3S ^T C1iARGE DES~RIP._ON JAN FEB MA}t APR TU'? A., AGGRAVATED ASSAIJ',T 2 1 1 4 U AGGRAVATED MURDR 0 U 0 0 U ANIMAL ORDINANCES 0 0 J U 0 ARSON 0 U 0 0 42 ~ AS..AULT SIMPLE 3 9 10 20 0 ATTEMPTED MURDE:t 0 0 0 0 0 IlUMB THREAT 0 0 0 0 0 BRIBERY 0 0 0 0 3 BURGLARY - EJUSINC55 2 0 U 1 I _ m T BURGLARY OCHER 5'PRUC~URE U 1 0 U 5 BURGLARY - RESIDEPlCE 0 [ 0 3 0 CHID ADI3ANDUMEN7' 0 U 0 0 5 - m CHID NSGLEC. 0 U 4 1 J CITY 0&DINANCE 0 0 0 0 8 CRIMR DAMA(;E-NO VANf:A;~I4M OR ARSON ? ? 3 1 11 CURFEW 2 6 2 I J CUSTUUTAL INTERFERENCE J U U U 7 c CU..TODY - DETOX 0 3 3 1 9 CUSTODY - ME1dTAI~ 3 1 l 2 U c r' CU,.TODY - PROTE_..TVE 0 0 0 0 2 4 i t ".' UiSU:tUl:KLY CUNllJ,,. 2 b 13 3 1 UOCi1MFNTAT7ON 0 0 0 0 0 ,T DRINKING IN PUB~_C 0 J 0 0 23 F ~ DRIV_N~ UNDER INFLU..NC~ 2 10 7 4 104 DRUG LAW VIO;~ATIONS l2 24 37 31 0 DRUG PARAPHERNALIA 0 0 0 0 1 DW.:/REVOKED - f'~~ONY 0 1 0 a 11 llW../kI:VUhF:U-Mi SUEMi;ANUi? 3 3 2 3 A ELIJDF. 0 1 U 3 1 m EMBEZZLEM~N~ 0 0 1 0 ESCAPE PROM YOUR CUS1JllY U EXTORTION/+JLAL'KMAIL 0 0 U 0 6 T ~ FRIL TU DISPLAY OPERATORS I.:CaNSE 7. 2 1 1 0 FAMILY-OTHER 0 0 0 0 U ,~ FURC:BLE RAiF 0 0 0 0 1`~ ~ FORGERY /~.OUNTERFEITIN~ 5 5 0 0 0 -~ ~ FRAUD - ACCOUNT CLOSED ..H..CK. 0 U 0 0 0 ~ FRAUD - BY DECF.E'"1'lUN/FALSE PRF.TEN..ES 0 0 0 0 ~ F. FRAUD - CREDIT CARDIAUTJMATIC TELLE MACEINE 1 0 1 0 1D ~T~ FRAUD - IMPERSONA.~~N 3 5 ? U 0 ~•~ ~r FRAUD - NOT .,UFFICIEN_ FUN U:, CN....K 0 U U 0 ~ n '~ FrE E SES FR..UD - UI' SERLICF.S/FA~~..E .. T N U U U U 0 FRAUD - WIRE 0 U 0 U FRAUD-OTHER o a o o 8° --~ G ~y FUGI_IV~ ARRr_.~T FOP. ANUT};ER A ENS 21 25 15 25 2 -~; FURN_..HING 0 1 1 U _ ~- GAMBLING DAMES 0 0 0 U ' 0 GAMBLING - OTIiER 0 0 U 0 1 ;T~m GARBAGE .,~iIERING U 0 1 1 1 .. m s nI. AND RUN F..I,ONY 0 0 1 0 8 FiIT ANU RUN-MISDEMEANOR 3 3 1 1 () ~LLECAL A;.iEN - INS HOLD 0 0 ~ i1 21 Wu~_'.ibu.t: P~~Iice Dept.. }'AG;~; 2 DAi~;: 6/03/27G9 ['! cB:~0 _ iMc : 1 ~ :52:58 MUN'i'HLY AkNr:S'i' f)Y CE'E'c;NS!~: E'Uk JANUA:~Y '1' ItU P.F;~tIL '1009 LIPJUA~:U UR~q: 'Jk0290500 WPG ~?'SULTS FOk P.:.L CUAI<<_~=;5 Cf:ARGr, DESCRiP'I'iUN JAN FF:B MAR APR ".'UTAH INTIM'_DATION /OTf?ER C:lIMINAI. TI?REr~T 1 2 5 2. l0 JUSTIFIABLE ElOMICIDE 0 0 0 0 0 KIDNAP - E'UR AUU':.TIONA~ CRIMINAL PURPOSE; U o D D 'a KIDNAE' - FOR RANSOM 0 D U 0 0 KIDNAP - HI-JACK, TEFtRORT S'l' 0 0 L' 0 0 KIDNAP - fIOSTAGE/SHIErD Ok R3MOVALID?-,AY WITN SS 0 0 0 0 0 LICEN:iING ORDINANCES 0 O 0 0 0 I,T~UOk I,AW-OTF.FR 0 (1 0 ;1 p LIQUOk i,ICENSE ViO?.AT=ONS 0 0 0 0 0 MINOR TN PC)SSESSION ~ 3 1 9 1Z MINOR UN PREMISES 0 0 U 0 0 MISCELLANEOUS 0 J 0 0 0 MOTOR Vr,HICLE ': ~!E;FT 2 9 0 0 ti NE~~:,:c,eN'I' I:UM'_CIDI: - "RAF}'IC 0 D 1 0 1 iJ~'G'.'GFNT MANSI.At1GHTF.R :~ 0 U 0 U NON CRIMINAL DOMESTIC DISTURBANCE 0 0 0 0 U OTHER 7 5 J 8 2H PROPERTY - FOUND LOST MiSLA.IU D 0 D D D PROi?ERTY R5'COV$R FOR OTHEt AGENCY U U 0 D 0 PROSTITUTION - COMPEL 0 0 0 0 U PRUS^ I :'U'1'1 UN - ENGAGI•; iN 0 0 0 D D PRC1S^. TTU T TON - PROMOTr, 0 U 0 0 0 PU,3.,C HI;AJTI3 AND SAFT"PY OkUINANCI;S 0 0 1 0 1 RECKLSS UkIViNG 1 5 5 3 14 ROBBE~tY - BANK 0 D U 0 0 RUBBERY - BUSINESS 0 0 0 0 0 RUBBERY - CAR JACKING 0 0 0 D :) RUBB>;kY - CUNti~. S'i'Uk!? D 0 0 0 0 ROBBERY - I:IGHWAY 0 0 0 0 0 RUP,BERY - OTHER 5 U 0 4 9 RUBBERY - RESID3NCE U 0 0 0 0 kUBBERY - SER~rTCE 5'I'ATION 0 0 J J 0 RUNAWAY I 5 2 D B 5>;'X CRIMF. - CONTRIBUTE TO SEX llE;:INuUENCY U 0 2 1 3 SEX CR1ME' - EXPUSb'It 0 0 D D 0 SEX CRIMF - FORCIE3LE SODOMY 0 0 :~ 0 0 SE:K CP.IME - INC?ST D D 0 0 0 SEX CRIME - MOL-ST (Y~?1'S:CItL) U 0 1 1 2 SEX CRIME - NON E'GRCE SODOMY 0 0 0 1 1 5EX CR?ME - NON-FORCE RAPT 0 0 0 D D SEX CRIME - OBSCENE PHONE (:ALL U 0 0 0 0 SEX CRIME - UTH~R U ~~ D U U SEX CRIMF; - PUkNOGRAPf?l'/oBSC NE MR"'EkIAL J 0 U 0 0 SEX CR1ME - SEXi)A?, ASSAULT WI'i'H AN OBJECT 0 U 0 D 0 STP.~KER 0 0 0 STOLEN P3OPc,R`9Y - R1=CE~ViNG,3UYINC,PCISSE~SINc; 1 6 0 I 3 SUICIDE 1 [~ D ~ Z '"EPEE"~ - BICYCI,1' 0 U 0 G 0 ^HEE"" - BUTLDTN% 2 D (? 0 2 THi=F:' - CO'N OP MACHINE 0 U 0 U 0 THFI!'" - F~tJM MOTOR VEHICLE D :~ 0 D 0 THEFT - MOTOk 6'i-]:CLE PARTS/A;:CF:?5C)E<ES 0 0 C1 0 () 22 Wc~ocTtautti P~~1 i r.~~ Dept . PAGE 3 UATF: 6/03/2JC~~ ['LbB~U '.Mt;: 15:52:58 M;7N'1'riLY Akf<.ES "S BY ~_~E'F'E:NS ~: N'Uk JANUA:~Y TNHU P.I'lt:~ "lOG° LiNllAiJU OE?il~: ORU24U50U 4JPC~ ~tf;SU1'I'S F'OR T~L CHARGES CHARGE; DESCRIFTION JAN FT:H h1P.R AFR '!'OTP.:: 'CHEF:' - O'PEF;k 8 9 3 3 l3 ':iEEF'.' - PICKPOCKG;' 3 ,~ I 0 ~ "HEF^_ - PURSc SNATCEI U U U U ~~ _HcF" - SHOPLIFT 13 1~ 14 14 tig "F.P.FFIC ORUINANC;~::~ 0 0 0 D G 'T'RAFFIC VIOI~A'~'.ONS 13 7c 8 8 ~~ "RE5PASS 3 3 5 3 19 VANDALISM 3 4 ~ ? ~~~ VEiiI:;Li' RECOVEkU FOR U"'E1L'R AGENCY 0 0 0 0 0 WAkkANT ARREST FUR 4UR ACF,NCY U (! U 0 ll WF.P.PON - CARRY CONC'r:ALEll 0 1 2 3 ~ WEAPON - EX FELON ZN POSSESSION 0 0 0 t 2 WF;P.PUN - OTi?ER 0 0 U 0 0 W£APUN - PUSST~'SS L1.E:SAL 0 2 0 3 ~ WF'AFON - Sf;OUi'iNf, 'N PR;)HTR?TFU ARr:A 0 0 0 0 0 W?L~E'UI. MURDER 0 0 0 U U 'LONiNG URDINc1NC~ U U (> U U 2609 TO'!'A:,: 13b 149 1Ei9 16U ~~ U 0 0 U 0 U G 6'1:3 2UOS TOTA;,: 19? 207 164 172 0 0 G 0 G G G C' i4L- 2001 '!'0'I'A:,: 194 21J 25i 201, 0 1 0 0 U 0 0 0 F49 23 Wu~~~3bu r ~. P~~11 c~ Dept . pAc;E 1 DATE: 6/Us/2009 ['i,E86U '_'IMt: 1o:52;ri5 MUNTri;..Y !:i'.:M_NAi: U1•'f•'I;NS}'S t'Uk JANUAkY "'NRU APftli, 2609 1,1NllA~'U (.~i~.n1q: ORJ?90500 WPG ?FSU1'iS F'7R A-.L C1F'F'EN9ES llA.E U"ED: CASE RE;PUR"ED llATE C1iAR~E DESCRIpTIUPI JAN FFB MAR T,PR -- --------------------------------------------- ---------- ------ ------ --------------- T -OTA~ GGRAVATi~f) ASSAULT 3 2. I ---------------- 3 ---------------- - ANIMAL, ORDiNt1NCES 2 3 3 q 9 Ak~ON ;, C, U ? 1 ~~ ASSAULT SIMPL'v' 4 12 14 12 2 BOMB TEiREAT ~ 0 1 U 42 BURGLARY - BUSINESS 2 2 1 1 1 BURGLARY - O?'HE'2 STRIICTI;RE 1 ? 1 ~ 6 3URGLARY - REa^IDENCE 't 6 ~ 6 7 Cfil~ll NEG?,£CT ~ U .j 1 ?..5 'RIME DAMAGE-NO 'JANGALISM UR ARS(iN 14 12 12 11 7 CURFEW 2 4 ~ 1 49 C[1STGUY - D£TUX 1 3 3 1 8 CUSTUpY - MENTAL 3 U 2 2 8 I)TSORnFRi:Y t:()Nf)l1f.T ? 6 6 "; 7 D?IV=NG UNUEk INPLUCNCE 2 lU 6 ~ 17 DkUG LAW VIOLA^.'IONS 11 12 13 19 ~1 UW~/REVOKED - F~:,ONY ~ 1 0 0 `"5 UWS/REVOKED-MISOEM~;ANOR 3 3 2 3 1 ELUDE CI 1 0 2 l1 r:ME)~;L'LL£M)JNT Q 0 1 1 '1 F'A?:, T7 DTSPi:AY UpFRA^. ORS LTC~'NS!? 2 '1 1 1 2 FORGERYICUUNT?RFEITING 15 4 q y h FRAUD - nccOVN^.' CLOSED CHECK 0 0 0 1 32 FRAUD - BY L'ECF.YTiGN/FALSE PRETENSES p 2 0 2 1 FRAUD C:tEDIT CAkD/AUTOMATIC TELLER MACFINE; 3 3 2 1 4 FRAUD - I!`SPE1t50NATIC'N 5 5 4 2 9 t'Ui~:"1Vr; AkkG'S'1' F'Olt ANU'rli£'k AGENCY 21 31 18 ?. fl lh FUi;N;SHIN G U 1 2 U cg GARAGE' LITTERING U i) 1 1 3 aIT AND RUN FCLUNY 1 0 1 U 2 HiT ANU RUN-MISDEM~?lNOit 11 16 11 lU _NTIM.IDATION UTHEFt C1~IMiNAL THRFA" 2. 3 5 3 n 0 LI~~ENSiNG ORD?NANCES 0 0 1 U l :i M1NUk iN 1'U5SE5~'_UN 4 1 2 2 1 MISCr;LI~ANEOUS ~~ 4 4 3 y Mo'roR VEHICLE 'r~~F'r to ~~ 17 It l NE~~~=GENTr.UMICiDr - ^RAFFwC 0 U 1 J 53 OT HF,R i] 9 12 10 1 pit01'ERTY FOUND :.UST DIISLAiD 8 9 F, 6 42 f'ROF'?RTY RECOVE_2 FUR UTHER AGENCY J 1 U 0 29 pU$L-C i1F.Ai,TH ANll SAFETY O:ti)INANCES U [~ 1 U 1 RF.CK?,ESS DRIVING 0 5 4 j 1 rtOB9ERY - BUSINESS 0 0 1 U 17, ROBBERY - OT?i£? I 0 U :1 1 itUNAWAY 5 7 5 1 ~ S;/X CRIME - CUNTRIi3UT's TO SEX llELINQUENCY 0 U 1 1 l8 SEX CRIME - EXPUS171~ U U 1. U ? S`r.'X CRIME - MGL3ST (pHYCICAI.) 1 2 2 1 l r' ~ C' EX CRIME - NUN >; ORS .: ,`1DUMY ~ ) 0 p 1 h 5EX CRIME Q3SC?NE F!: ONE CA:.L p 0 1 0 1 S'?'ALK};'R ~ D U 1 1 1 24 Wuc~dbui:; Pc~_ ' c;~_ pel,l.. UATE: 6/73/7;109 ~- 1Mt: ~ ~ ~? 5E ~ ~ ~ MUN'!'d~Y Cf<_A9_' NAL C:t't"r:NSF;S h'Ort JANUAitY ;'rl'.U A1'k.1, 2Ci;}u URI#: (~:t:1190:,00 wPE' ~th:S1)LTS FOk P.~L OFFENSES UATE USED: :ASE REPGR"_1•;D DATE PAGE, 7 P;,4,SF ;1 L! NLi9h;U CHAkGt; D~;SCil2F T ION JAN Fl:f~ MRk Ai'R ------- ----------------------------- ----- ----------------- ----- ------ ---------------- `I'G"AL aTO::EN E'itUF? - RECEIVING, 3UYING~ P JSS);5 3ING 2 5 1 ------------------------- - -- ----------- 2 -------- SUIC.QE 1 U U U 1`.i THEFT - b:CYC:~E~; p 0 0 :~ 1 '''REF". - dUI:,UTNG 5 2 0 2 3 THEE^_ - COIN OP MACHINE 1 U 0 2 8 ':EIrF" - FROM TIU':UR VEt?.TuLE 11 I1 I3 9 j "Hr.}'" - MC>TOR V~'HI(;Ir PARTS/A('CT:SSOk "F,S 8 7 q '7 44 T[[F.F" - U'?'E:L'R 16 23 l3 ?0 2i THEk"' - PICKPOCKET 2 U U ? r2 THEFT - PUE?SE SNATCEi 1 0 0 2 1 THEf'T - SHC?PL%E'T 12 lU 13 1.5 ~ .RAFF1;' VIOL~"~TONS •7 19 8 5 '(} TRESPAS S 2 5 5 2 40 VANDAL? ;;M 35 32 33 42 13 VEIiTCi:F EtCCUVERD FOR OTI]£k AGENCY '7 3 9 ~ ~ ~ } WE1!YON - CnitRY CUN('f:'ALEU 1 1 2 3 ? WEAPON - EX FELON ?N FOSS~SSION 0 2 0 1 ~7 WEAPON - 1'U;iS!;SS ILLEGAL p 0 ~ 2 2 ---- ~----- ----- ------ ---------------------- 3 TC)'1'A.~. 278 298 2B6 -------------------- 310 ------------- ------- ~172 2005 'iUT.~1. 278 298 2B6 - --------------------------------------------___--- 31U U 0 0 U ------- ?.OOc TOTAL: 323 362 299 0 0 293 0 0 0 0 4 R ;11'1. 2007 T OTA_: 372 419 500 0 0 U U 318 0 U G 1277 0 0 ~ U 0 ~, ~E09 25 ,. .• ~r~,,-~ . ~ n' A ~~' '~IOODBUR ~~~a den.' June 8, 2009 T4: Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Community Development Director, Natalie Labossiere, Senior Planner SUBJECT: Establishing a Woodburn Business loan Assistance Program COUNCIL GOAI: Promote Economic Development -complete the economic development plan in partnership with the Chamber of Commerce; revisit the City's economic strategy regarding business attraction, retention, and sustainability. RECOMMENDATION: Remove the resolution from the table authorizing the City Administrator to sign the attached agreement between the Mid-Willamette Valley Council of Government (COG) and the City of Woodburn for contracting services for a business loan assistance program. the agreement with the COG was modified after the last City Council meeting to clarify provisions of the agreement and is attached. BACKGROUND: _....~ Council discussed creating a business loan assistance program at its May 11, 2009 meeting. The business loan assistance program would be administered through the COG. Council continued discussion to June 8t"- allowing a representative of the C4G, to answer questions on the program and in particular questions on the program guidelines. Through loan payoffs of a prior housing rehabilitation program the City currently has a housing rehabilitation fund of approximately $674,585. This income is divided into two categories, restricted (program income) and unrestricted income, based on contract requirements when the grants were originally awarded. Restricted income ($453,305) is income received that the City is required to use to continue a rehabilitation program. City Council approved an intergovernmental agreement between the City and the COG far housing rehabilitation services. The recommended business loan assistance program guidelines are attached. __ Agenda Item Review: City Administrato City Attorney Finance 26 Honorable Mayor and City Council June 8, 2009 Page 2 DISCUSSION: There is approximately $221,280 of unrestricted income that could be used for any purpose; however, it is proposed to use the funds for a Woodburn business loan assistance program. The program will provide loans to assist start-up businesses as well as for improving and expanding existing businesses within the city limits. The City and the COG will also assist business owners in accessing other loan funds to improve the business climate within the community. FINANCIAL IMPACT: The cost of paying for the COG business loan packaging and closing services is 1.5~ of the loan amount for any complete loan package prepared by COG staff and submitted to the City for final disposition. Other technical assistance outside of loan packaging will be paid at an hourly rate. This cost is in addition to the City's yearly dues to the CGG of $10,302. C:\Documents and Settings\dianetr\Local Settings\Temporary Internet Files\OLICAAB\Final CC memo Business Improvement Loan June 8 2009.doc 27 Business Improvement loan Program Guidelines 1. Must be planning to be or actively engaged in a business within Woodburn 2. Job creation or retention will be considered as part of the loan approval process 3. Loans shall be limited to a maximum amount of $25,000 unless approved by the City Administrator 4. Loans can be made for up to 50% of total project; private investment match must equal or exceed Woodburn's loan amount 5. Loans must be collateralize at 125% for loans using equipment as collateral and 100% for loans using real estate as collateral based on an appraisal or other valuation process approved by the City. Interest rate shall be 70% of prime 6. No loans for refinancing of current debt 7. Loan servicing fee of 1.5% of the principle loan amount to be deducted from loan proceeds (pays COGy 8. Loans may be used for business activities which are subject to reporting to the Internal Revenue Service including land, building, equipment and working capital; working capital shall not exceed 20% of the loan program. Businesses engaged in business activities which are illegal in the State of Oregon or include State legalized gambling are not eligible to receive funds under the program. Businesses involved in the distilling of beer or wine, or, operating under the following Oregon Liquor Control Commission license categories are eligible to receive loan funds: A. Bed and Breakfast License (BBB allows bed and breakfast establishment to sell and serve beer and wine to guests; B. Brewery-Public House License (BPj allows the sale of beer, wine, and hard cider to drink at the micro-brewery and for off-premises consumption; C. Class C Dispenser License (DC) issued to restaurants without separate bars or lounges; D. Restaurant License (RJ permits sale of beer and wine with meals in a restaurant setting. 9. No repayment penalties 10. Repayment terms a. working equity capital 3 yrs b. useful life of equipment 7 yrs c. landlbuildings 15 yrs 11. Terms and conditions must be met to secure the collateral shall be similar to the bank loans. 28 COUNCII Blll N0. 2174 RESOLUTION N0. A RESOLUTION ENTERING INTO AN AGREEMENT FOR BUSINESS LOAN ASSISTANCE SERVICES WITH THE MID-WIIIAMETTE VALIEY COUNCIL OF GOVERNMENTS AND AUTHORIZING THE CITY ADMINISTRATOR TO SIGN SAID AGREEMENT. WHEREAS, the City currently has a rehabilitation fund with unrestricted income from principal and loans from a previous housing loans; and WHEREAS, the City intends to establish a business assistance and loan program to provide services to assist start-up businesses as well as for improving and expanding existing businesses within the city limits; and WHEREAS, the City wishes to contract with the Mid-Willamette Valley Council of Governments for business loan assistance services that will assist the City in the operation and management of a program of awarding and managing loans to eligible business owners for the purpose of providing financial assistance to new and existing businesses, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOIIOWS: Section 1. That the City of Woodburn enters into an Agreement with the Mid-Willamette Council of Governments to provide services for a business assistance loan program, which is affixed hereto as Attachment "A" and incorporated herein. Section 2. That the City Administrator be authorized to sign said agreement on behalf of the City. ~~0 ~~ I Approved as to form. ~----~ City Attorney Dat Approved: Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant City Recorder City of Woodburn, Oregon Page 1- COUNCIL BILL N0. 2774 RESOLUTION N0. 29 ATTACHMENT A AGREEMENT FOR BUSINESS LOAN ASSISTANCE SERVICES THIS AGREEMENT, made and entered into, by and between the Mid-Willamette Valley Council of Governments, a voluntary intergovernmental association created by Charter and Agreement pursuant to ORS Chapter 190 (hereinafter "COG") and the City of Woodburn, an Oregon municipality (hereinafter ``City"}. WITNESSETH: WHEREAS, City wants to establish an Business Loan Assistance Program and has a need far COG's services to administer said program; and WHEREAS, COG is able to provide such services to City; NOW, THEREFORE, in consideration of the terms, conditions, compensation and performances contained herein, the parties hereto do mutually agree as follows, 1. Effective Date and Duration: This Agreement shall become effective on July 1, 2009, Unless terminated or extended, this Agreement shall expire when the City accepts COG's completed performance or on June 30, 2010, whichever date occurs first. 2. Termination: This Agreement may be terminated at any time by mutual, written consent of the parties or for convenience by either party upon written notice to the other party of 30 calendar days. 3. Sco__ae of,Wo k; COG shall provide the following services for City's Business Loan Assistance program: A, Loan Packaging. This category of work includes meeting with potential borrowers, reviewing their loan application materials and credit history, determining eligibility and preparing a staff memo to City for final credit decision. B, Loan Closing. If the loan is approved by City, COG will prepare loan documents for final execution. C. Miscellaneous technical assistance that may include program policy development, loan collection or servicing assistance and training of City staff as requested. Page 1 of 4 -Agreement for Business Loan Assistance Program Council of Governments - City of Woodburn 30 4, Standard of Care: In the performance of its services, COG shall use that degree of care and skill ordinarily exercised under similar circumstances by entities performing similar services in the State of Oregon. 5. Payment: A. COG will be compensated on a transaction fee basis at the rate of 1.5% of the loan amount for any complete loan package prepared by COG staff and submitted to City for final disposition. The fee shall be due at the time the loan is closed. The minimum fee for such loans shall be $300. Any third party fees that may be required as a part of a transaction such as for recording fees, property appraisal or title insurance are not part of the compensation to COG and shall be paid out of Unrestricted Housing Rehabilitation funds. B. For any miscellaneous technical assistance that is not a part of loan packaging or loan closing COG shall be compensated at the rate of $75 per hour, C. COG shall provide monthly billing statements to City that clearly identify activities and hours charged. 6. Independent Contractor. COG states and affirms that it is acting as an independent contractor, holding itself out to the general public as an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. City is interested only in the results to be achieved; all conduct and control of the work will lie predominantly with COG. COG is not to be considered an agent or employee of City for any purpose, and the employees of COG are not employees of City nor entitled to any of the benefits that City provides its employees. 7. Indemnification. City agrees to indemnify and save harmless COG, its officers, employees and agents from any and all claims, demands, suits and legal actions including appeals arising out of or in connection with City's performance of work or work product under this Agreement; provided, however, that City shall have no obligation with respect to any such claims, demand, suit or legal action which arises out of or in connection with decisions or directions made by COG concerning structure, standards or operational requirements of the program, or in connection with work product which has been modified without City's express authorization, or which has been used contrary to City's express instructions or for other than its intended purpose, if such modification or misuse is a substantial factor in causing the asserted loss or injury, Page 2 of 4 -Agreement for Business Loan Assistance Program Council ofGovernments - City of Woodburn 31 8. Nondiscrimination. COG shall comply with all applicable federal, state, and local laws, rules and regulations on nondiscrimination in employment because of race, color, ancestry, national origin, religion, sex, marital status, age, medical condition, or disability. 9. Governing Law. This Agreement shall be governed by and construed in accordance with the law of the State of Oregon. 10. Severabili . If any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. 1 1. Assignment. Neither party shall assign the Agreement without written consent of the other. 12. Entire Agreement. ." This Agreement constitutes the entire Agreement between the parties and supersedes all prior agreements, written and oral, between the parties. No modification of this Agreement shall be binding unless in writing and signed by both parties. 13. Notification. All correspondence and notices related to this Agreement shall be directed as follows: If directed to the City: City of Woodburn 270 Montgomery Street Woodburn, Oregon 97071 Attn: Jim Hendryx, Community Development Director If directed to the COG: Mid-Willamette galley Council of Governments 105 High Street SE Salem, Oregon 97301-3667 Attn: Nancy J. Boyer, Executive Director Page 3 of 4 -Agreement for Business Loan Assistance Program Council of Governments - City of Woodburn 32 IN WITNESS WHEREOF, COG and City have, by approval of their respective governing bodies, caused this Agreement to be executed. MID-WILLAMETTE VALLEY COUNCIL OF GOVERNMENTS Nancy J. Boyer, Executive Director Date CITY OF WOODBURN Scott C. Derickson, City Administrator Date Page 4 of 4 -Agreement for Business Loan Assistance Program Council of Governments - City of Woodburn 33 .,~ . ti;~Tr, ~~ ~_h ~ ~, ~Q4DBUR,N i if. ~ 'Jr; rll' f r~ ~ J,i d June $, 2009 TO: Mayor and City Council through City Administrator FROM: Ben Gillespie, Finance Director~~ SUBJECT: Public Hearing to Consider a Supplemental Budget for the 2008/09 fiscal Year RECaMMENDATI~N: Conduct a public hearing and direct staff to return an ordinance reflecting the Council's decision following the hearing. BACKGROUND: Each year at year-end several budget items need to be addressed to insure the City complies with Oregon budget law. On dune 3, 2009, a public hearing was noticed to consider a supplemental budget for the 2008/09 fiscal year. DISCUSSION: The Library secured a Ready to Read grant ($4,346 to purchase materials for the children's collection. { 1) Police received a $5,500 grant from City County Insurance for Trauma counseling to help officers dealing with the effects of the December 12 bombing. (2) The Recreation Division of Community Services secured a Police Activities League grant for $2,8 i 0, which funded out of town trips for 29 kids. Four trips provided opportunities for snow boarding, a ropes course, rafting, and a trip to the Oregon Aquarium. (3) The old postage machine had only 14 registers, but he City has 15 departments to account for, Because Municipal Court was the smallest user, its usage was combined with Finance. Earlier this year the old machine was replaced by a Agenda Item Review; City Administrato~~-r..J City Attorney .~"'.) Financ 34 Mayor and City Council June 8, 2009 Page 2 new postage meter that can track more departments allowing actual costs of Court postage to be charged to Court. Court's postage budget is increased $1,500. (4} The methods used to account for projects budgeted in the General CIP Fund were adequate so long as projects' actual costs were what was budgeted and projects were completed within the year budgeted. In recent years, however, some projects have come in considerably under budget and some projects have spanned two or three years. Beginning with 2009/ 10 money will be transferred to the General C!P Fund on a reimbursement basis, which will eliminate the accumulation of unspent moneys in that fund. Also, the practice of transferring money from other funds (notably the Parks SDC Fund} to the General CIP Fund will be replaced by charging directly to the other funds. This practice will be consistent with how capital projects are budgeted in the Public Works funds. To provide a clean cut off for the new procedures next year, any accumulated unspent moneys should be returned to their funding sources this year, Prior years' amounts to be refunded are: Legion Road General Operating Reserve Fund $ 41,911 Plaza Parks SDC Fund 8,515 Total 50 427 Also, any unspent monies budgeted for the Greenway in the current year are budgeted to be returned ($36b,000j . Those funds will be available, but will need to be budgeted, in future years as the project progresses. (5} f=uel prices since the 2008/09 budget was adopted have been volatile. The Transit budget for fuel has proven inadequate to the unpredictable prices. $2,000 is added to the Transit fuel budget, and Contingency in that fund is reduced. (6} Annual licensing of ERides (transit management software] was not budgeted this year. Contingency in the Transit Fund can be reduced 2,000 to provide funds. (~) RSVP received a grant from the Oregon Association for RSVP 0584), which was matched by a donation from WAASP (Woodburn Area Association of Senior Programs. This allowed the Division Manager to attend a national conference of RSVP directors. (8} 35 Mayor and City Council June 8, 2009 Page 3 1n May 2007 a Police Technology grant reimbursement ($74,488) was erroneously coded to the General CIP Fund. That amount should be transferred to the Police Construction Fund. (9} Several General ClP projects that were included in the Capital Improvement program were not correctly budgeted in the line item budgets for the General CIP Fund and the Parks SDC Fund: Centennial Park $100,000 Plaza 12,000 SDC Methodology 20,000 Parks Master Plan 75,000 Total 207 000 In the Parks SDC Fund Transfers to the General CIP Fund is increased by $207,000, and in the General CIP Fund that amount is appropriated. { i 0} DEQ rate increases caused permit fees for the sewer treatment plant to exceed budget by $4,726, which can be provided for by a transfer from Sewer Fund Contingency. (11 } A major piece of rolling stock, the sewer line cleaner, failed unexpectedly requiring $19,000 in repairs. This can be funded by reducing Sewer Fund Contingency. (12} The reorganization of the Public Works department moved some positions out of the Sewer Division and moved others into the division. Those assigned to Sewer required Protective Clothing ($750} and Training ($1,500} . Budget can be transferred from Sewer Fund Contingency to cover these costs. (13y An adjustment to the rates the City pays for Workers' Comp insurance (based on the City's loss experience) resulted in a cost increase of $40,000. This can be accommodated without increasing charges to operating budgets by reducing Contingency in the Insurance Fund. (14) fINANCIAI IMPACT: The following table is a tabulation of the proposed budget changes by fund: 1n the General Fund Contingencies wi11 be i 1.0% of expenditures after these changes. 36 Mayor and City Council June 8, 2009 Page 4 BEGINNING CONTIN- FUND GENCIES FUND No. BALANCE REVENUE EXPENSES & RESERVES General 001 12,656 14,156 -1,500 Gen'I Op Reserve 092 41,911 41,911 Transit 110 4,000 -4,000 RSVP 13$ 1,200 1,200 Police Construction 357 74,48$ 74,488 General CIP 358 207,000 198,415 8,585 Parks SDC 364 374,516 207,000 167,516 Sewer 472 25,976 -25,976 Insurance 581 40,000 -40,000 Total 0 711,171 490,747 221,024 37 CITY of INOODBURN MID YEAR BUDGET REVISION 2008-09 Description Account Expenditures Revenue GENERAL FUND Library, Children's--Supplies 001 311 3111 5342 4,346 Ready to Read Grant 001 311 3366 4,346 Ready to Read Grant (1) Police, Admin-Services 001 211 2199 5419 5,500 Other Miscellaneous Income 001 211 3699 5,500 Police Trauma Counseling (2} CS, Youth Sports-Supplies 001 421 7421 5329 2,810 PAL Grant 001 421 3671.102 2,810 Youth field trips (3} Court, Court-Services 001 181 1811 5422 1,500 Continency 001 901 9971 5921 -1,500 (4) Postage GENERAL OPERATING RES FUND Contingency 092 901 9911 5921 41,911 Transfer from Gen'I CIP Fund 092 000 3971.358 41,911 Return of unspent money (5} TRANSIT FUND Contingency 110 901 9971 5921 -2,000 PW Transit-Fuel 110 671 4711 5323 2,000 Fuel price increases (6} Contingency 110 901 9971 5921 -2,000 PW Transit-Other Pro Services 110 671 4711 5419 2,000 Software license (7) RSVP FUND Donations 138 000 3679 1,200 CS, RSVP-Registrations 138 481 5711 5492 1,200 Conference (8} Page 1 38 POLICE CONSTRUCTION Contingency 357 901 9971 5921 74,488 Transfer from Gen'I CIP Fund 357 000 3971.358 74,488 Correct grant receipt (9) GENERAL CIP FUND CS, Construction-Parks Plan 358 121 9531 5637.010 61,500 CS, Construction-Plaza 358 121 9531 5639.013 12,000 Cantingency 358 901 9971 5921 133,500 Transfer from Other Funds 358 000 3971.364 207,000 (10) Transfer for current yr projects Contingency 358 901 9971 5921 -50,427 CS, Transfer to Gen Op Res Fd 358 121 9111 5811.092 41,911 CS, Transfer to Parks SDC Fd 358 121 9711 5811.364 374,516 CS, Construction-Greenway 358 121 9531 5637.009 •366,000 Return unspent money (5) Contingency 358 901 9971 5921 •74,488 Transfer to Police Canstr Fund 358 121 9711 5811.357 74,488 Correct grant receipt (9) PARKS SDC FUND Contingency 364 901 9971 5921 374,516 Transfer from Gen'I CIP Fund 364 000 3971.358 374,516 Return of unspent money (5) Contingency 364 901 9971 5921 -207,000 Transfer to Other Funds 364 491 9711 5811.358 201,000 Transfer for current yr projects (10} SEWER FUND PW, Sewer Plant Op-Services 472 621 6511 5499 4,726 Contingency 472 901 9971 5921 -4,726 (11) Permits PW, Sewer Line Maint-Services 472 631 6521 5471 19,000 Contingency 472 901 9971 5921 -19,000 Repair (12) PW, Sewer Line Maint-Supplies 472 631 6521 5352 750 Cantingency 472 901 9971 5921 -150 Protective clothing (13) PW, Sewer Line Maint-Services 472 631 6521 5427 1,500 Contingency 472 901 9971 5921 -1,500 Training (13) Page 2 39 INSURANCE FUND Contingency Recorder, Insur, Workers Comp Retro Adjustment Grand Total 581 901 9971 5921 581 131 1611 5464 -40,000 4a,ooo 711,771 711,771 X14) Page 3 40 . r Y WooDBVRN ln;.~rr~~rartd rh8~l ~~"„~"" ~e,~" June 8, 2009 TO: Mayor and City Council through City Administrator FROM: Ben Gillespie, Finance Director SUBJECT: Public Hearing to Consider the City of Woodburn's 2009-10 Budget RECOMMENDATION: Upon completion of the hearing before the Council, staff recommends that the Council authorize staff to draft a budget ordinance based on the Budget Com- mittee's recommendation, including allowable budget adjustments that do not change the tax levy requirement. BACKGROUND; On April 18, 2009, the Budget Committee concluded its hearing on the City's 2009-10 budget and recommended unanimously that the budget document be forwarded to the City Council for the next phase of the budget process. As required by Oregon Budget Law, the notice of this hearing date, along with the financial summary, was published in The Woodburn Independent on June 3, 2008. The financial summary documents a City budget totaling $56,809,042. It includes the Committee's recommendation to impose the property tax limit of $6.0534, and to impose a levy of $514,500 for bonded debt, which is excluded from the statutory limitation. DISCUSSION: Subsequent to the Budget Committee's recommendation several items have been identified that should be reflected in the Council's Adopted Budget. Since the Budget Committee made its recommendations, City staff has developed two programs to put the accumulated cash in the Housing Rehab Fund to work. The City has contracted with the Council of Governments to administer a renewed Housing rehab program. The restricted monies in the fund ($450,OOOj will be used to make loans for residential improvements. The second Agenda Item Review: City Administrat~r~r} City Attorney ~ "'~' finance 41 Mayor and City Council June 8, 2009 Page 2 program, the Business Assistance program, will use the unrestricted Housing Rehab monies ($225,000). To implement the two programs the expense budget in the Housing Rehab Fund should be increased by $b75,00O, and Contingency in that fund should be reduced by a like amount. To reflect the City's awareness of the potential PERS rate increases in 2010111 the General Fund PERS Reserve should be increased by $12,157, and Unappropriated Balance should be decreased by that amount. This is the dollar amount that was added to the reserve prior to the WPA's vote to forego the COLA in 2009/10. After the WPA's affirmative vote, PERS Reserve was reduced by this amount. It is preferable to earmark this amount for future PERS rate increases, rather than leaving it in Unappropriated Balance. The Environmental Assessment for Hwy 214 from Broughton Way to Park Avenue is listed correctly in the Capital Improvement Program; however, the line item budget in the Transportation Impact Fee Fund is understated by the amount of the project. To correct the situation Engineering in the TIF Fund should be increased $156,322, and Contingency in that fund should be reduced a like amount. The above three items do not affect the total budgeted amount. The following three items increase the 2009/ 10 budget by $293,b25. Beginning in 2009110 amounts budgeted for projects in the General CIP Fund will be transferred from the General Fund to the General CIP Fund after the expenditures are made. To zero out the fund, moneys accumulated from prior year's projects are being refunded to those funds that put up the money. In the Current Year Estimate column Transfers to other Funds were listed in the Genera! CIP Fund to reflect estimated refunds. However, the refunds were not included in the funds being reimbursed. Changes to the Current Year Estimate affect the Beginning Fund Balance in the 2009/10 Budget. To make the 2009/10 budget internally consistent Beginning Fund Balance and Contingency in the General Operating Reserve Fund should be increased $41,911: Beginning Fund Balance and Contingency in the Police Construction Fund should be increased by $74,488, and Beginning Fund Balance and Contingency in the Parks CIP Fund should be increased by $172,380. In the Information Services Fund $3,000 of Reserves were erroneously included in the Current Year Estimate. This understated the Beginning Fund Balance for 2009/10. Beginning Fund Balance and Contingency should be increased $3,000. 42 Mayor and City Council June 8, 2009 Page 3 In the Current Year Estimate column Transfers from the General Fund to the General CIP Fund were listed as $465,741, but in the General CIP Fund the Transfer from General Fund was shown as $463,895. To make the two funds consistent, the General Fund budget for Beginning Fund Balance should be increased by $1,846 and Unappropriated Balance should be increased a like amount, The recommended changes will increase the total budget $293,625 to $57,102,667. FINANCIAL IMPACT: The proposed budget is consistent with the budget policies adopted by the budget Committee in January 2009. 43 # Fund Title R Ofi-O7 200-08 2008-09 28.09 200910 Change Change ece ved Received Amended Yr End Eat. Recommend (~~ (°~- 001 General Fund 9,303,357 9,867,707 12,696,104 12,375,597 12,087,614 -608,490 -4.8°/° 092 General Op. Reserve 5,668 1,259 32,000 73,911 33,300 1,300 4.1% 110 Transit 369,793 356,016 474,201 488,801 467,789 -6,412 -1.4% 123 Building Inspection 314,840 265,834 556,010 421,214 429,747 -126,263 -22.7% 132 Search & Seizure 1,882 2,200 3,400 6,800 3,600 200 5.9% 134 Weed & Seed 0 320 226,279 169,244 174,529 -51,750 -22.9% 135 State Revenue Sharing 209,510 233,388 555,059 576,659 533,116 -21,943 -4.0% 137 Housing Rehabilitation 103,273 68,299 717,385 708,000 731,000 13,615 1.9% 138 RSVP 71,695 92,798 93,721 94,100 94,100 379 0.4% 139 Cable Franchise 21,092 22,765 31,278 32,500 31,700 422 1 3% 140 Street 1,394,127 1,335,793 2,092,078 1,901,318 1,572,204 -519,874 -24.8% 169 City Gas Tax 142,304 151,463 550,414 541,514 154,014 -396,400 -72.0% 250 Banded Debt 663,978 662,479 773,280 772,000 595,000 -178,280 -23.1% 252 Bancroft Bond 330 300 7,000 6,500 6,600 -400 -5.7% 336 Economic Development 10,297 7,898 185,200 180,200 139,731 -45,469 -24.6% 351 CDBG 0 0 0 0 0 0 #DIV/0! 357 Police Facility Const. 202,829 99,530 608,633 759,488 512,500 -96,133 -15.8% 358 General Fund CIP 571,789 517,658 1,256,518 1,272,050 411,061 -845,457 -67.3% 360 Special Assessment 155,686 195,844 837,387 264,383 702,883 -134,504 -16.1% 363 StreetlStarm Cap. Improv 669,579 394,892 5,203,612 2,421,695 3,476,316 -1,727,296 -33.2% 364 Parks Cap. Improvement 125,435 303,601 897,601 1,210,106 899,726 2,125 0.2% 376 Transp. Impact Fee 888,221 906,470 8,326,115 7,856,365 8,005,365 -320,750 -3.9% 377 Storm Water SDC 73,759 85,028 784,095 738,095 713,095 -71,000 -9.1% 378 PW Facility Expansion 1,259 1,001 24,625 24,000 20,500 -4,125 -16.8% 461 Sewer Cap. Development 3,914 78,185 126,271 124,671 97,069 -29,202 -23.1% 465 Sewer Construction 1,790,399 1,815,848 4,021,784 3,919,446 5,665,460 1,643,676 40.9% 466 Water System Canst. 1,791,991 1,777,385 6,214,955 6,125,163 6,982,429 767,474 12.3°/° 470 Water 1,859,617 1,870,929 2,564,804 2,625,612 2,555,970 -$,834 -0.3% 472 Sewer 2,307,020 2,202,528 2,849,846 2,891,734 3,201,178 351,332 12.3% 474 Water System Develop. 214,965 393,806 1,468,886 1,341,886 1,048,043 -420,843 -28.7% 475 Sewer System Develop. 296,091 556,718 1,306,068 1,187,068 914,254 -391,814 -30.0% 478 Surface WaterlCallections Q 0 0 235,000 235,000 #DIVIO! 568 Information Services 395,635 403,812 590,361 574,516 599,240 8,879 1.5% 580 Central Stores 21,742 16,377 31,000 23,000 19,000 -12,000 -38.7% 581 Self Insurance 360,011 396,636 750,676 642,776 700,116 -50,560 -6.7% 582 Tech. & Environmental 1,067,379 1,067,419 1,568,874 1,544,874 1,625,048 56,174 3.fi% 583 Building Maintenance 644,592 650,841 742,124 744,677 803,927 61,803 8.3% 591 Equipment Replacement 379,852 206,928 467,097 469,197 537,568 70,471 15.1% 690 Library Endowment 1,133 1,031 26,000 25,800 26,500 500 1.9% 691 Museum Endowment 488 277 3,050 2,700 2,750 -300 -9.8% TOTAL 26,435,532 27,011,263 59,663,791 55,137,720 56,809,042 -2,$54,749 -4.$°l0 44 # Fund Title 2006-0t 2001.08 200609 200809 2009.10 Change Change Expended Expended Amended Yr End Eat Recommend ($] (~o) 001 General Fund 9,035,191 9,534,416 12,69fi,104 10,421,352 12,087,614 -608,490 -4.8% 092 General Op. Reserve 200,000 0 32,000 0 33,300 1,300 3.9% 110 Transit 288,372 346,617 414,201 367,212 467,789 -6,412 •1.4°~ 123 Building Inspection 319,764 316,948 556,010 262,141 429,747 -126,263 -22.7°10 132 Search & Seizure 3,600 5,000 3,400 3,400 3,600 200 5.9°~ 134 Weed&Seed 0 54,$7$ 226,279 169,244 174,529 -51,750 -22.9% 135 State Revenue Sharing 92,043 154,944 555,059 273,543 533,116 -21,943 -4.0% 137 Housing Rehabilitation 9,808 140,719 717,385 9,398 131,000 13,615 1.9% 138 RSVP 83,269 81,009 93,721 $4,573 94,100 379 0.4% 139 Cable Franchise 20,615 17,375 31,278 21,000 31,700 422 1.3°/0 140 Street 1,280,031 1,263,243 2,092,078 1,494,674 1,572,204 -519,874 -24.8% 169 City Gas Tax 46,20$ 8,000 550,414 513,500 154,014 -396,400 -72.0% 250 Bonded Debt 669,859 665,826 773,280 671,320 595,000 -178,280 -23.1% 252 Bancroft Bond 0 0 7,000 0 6,600 -400 -5.7% 336 Economic Development 34,082 38,398 185,200 42,469 139,731 -45,469 •24.6°~ 351 CDBG 4,781 0 0 4 0 (} 0.0% 357 Police Facility Const. 2,257,329 116,971 608,633 174,500 512,500 -96,133 -15.8°~ 358 General Fund CIP 170,316 397,306 1,256,518 1,027,279 411,061 -845,457 -67.3% 360 Special Assessment 187,693 43,003 837,387 300 702,883 -134,504 -16.1 363 StreetlStorm Cap. Improv 198,857 731,943 5,203,612 1,907,379 3,476,316 -1,727,296 -33.2°~ 364 Parks Cap. Improvement 60,000 325,000 897,601 240,000 899,726 2,125 0.2% 376 Transp. Impact Fee 69,174 16,123 8,326,115 251,000 8,005,365 -320,750 -3.9°~ 377 Storm Water SDC 210,919 212,220 784,095 55,000 713,095 -71,000 -9.1% 378 PW Facility Expansion 3,582 3,690 24,625 3,800 20,500 -4,125 -16.8% 461 Sewer Cap. Development 29,102 29,102 126,271 29,102 97,069 -29,202 -23.1% 465 Sewer Construction 2,005,340 2,235,478 4,021,784 2,761,720 5,665,460 1,643,676 40.9% 466 Water System Const. 1,120,931 902,940 6,214,955 923,670 6,982,429 167,474 12.3% 470 Water 1,820,145 1,892,788 2,564,804 2,028,728 2,555,970 -8,834 -0.3% 472 Sewer 2,193,341 2,198,044 2,849,846 2,365,070 3,201,178 351,332 12.3% 474 Water System Develop. 402,502 431,069 1,468,886 455,823 1,048,043 -420,843 -28.7% 475 Sewer System Develop. 591,540 589,710 1,306,068 587,814 914,254 -391,814 -30.0% 478 Surface WaterlCollections 0 235,000 235,000 #DIVlO! 568 Informs#ion Services 420,839 482,205 590,361 561,797 599,240 8,879 1.5% 580 Central Stores 15,293 14,378 31,000 14,000 19,000 -12,000 -38.7% 581 Self Insurance 357,664 357,055 750,676 436,812 700,116 -50,560 -6.7% 582 Tech. & Environmental 1,029,513 987,084 1,568,874 1,241,326 1,625,048 56,174 3.6% 583 Building Maintenance 637,620 682,530 742,124 735,833 803,927 61,803 8.3°~ 591 Equipment Replacement 389,665 179,798 467,097 146,129 537,568 70,471 15.1% 690 Library Endowment 0 0 26,000 0 26,500 500 1.9% 691 Museum Endowment 0 8,000 3,050 0 2,750 -300 -9.8% TOTAL 26,858,988 25,470,010 59,663,791 30,280,908 56,809,042 -2,654,749 -4.8% 45 REVENUE Account `06-`07 `O1-`08 08= 09 O8-'09 09=10 Change Change Received Received Amended Yr End Est Recomm (~} (%) General Fund Reve nue X001) Fund Balance 0 0 2,481,363 2,487,363 1,952,399 -534,964 -21.5% Property Taxes 6,355,219 6,648,804 7,116,000 6,942,000 7,136,000 20,000 0.3°/° Franchise Fees 976,909 1,132,199 992,000 1,117,000 1,114,x00 122,000 12.3% Planning Fees 117,015 141,566 115,000 41,000 41,000 -74,000 -64.3% Recreation Fees 110,997 140,808 116,768 157,900 157,900 41,132 35.2% Pool Fees 175, 363 183, 370 185, oaa 214, 000 214, 000 29, 000 15.7 HotellMotel Tax 223,713 238,518 215,000 220,000 220,000 5,000 2.3% Fines 560,522 642,519 646,218 473,000 537,000 -109,218 -16.9% Interest Earned 132,460 124,924 125,000 50,000 45,000 -80,000 -64.0°/° Law Enforcement C 166,641 72,621 76,375 111,000 111,000 34,625 45.3% Recreation Grants 2,549 19,981 6,300 1,800 0 -6,300 0.0% Library Grants 61,905 67,844 55,000 59,500 79,500 24,500 44.5% State Liquor Prorati 236,859 259,463 281,000 281,000 280,000 -1,000 -0.4% State Cigarette Tax 40,731 37,434 37,000 38,000 36,000 -1,000 -2.7% Sale of Surplus Pro 4,503 18 0 4,000 0 0 #DIVlO! Other Revenue 137,911 157,638 242,080 178,034 163,815 -78,265 -32.3% Total Revenue 9,303,357 9,867,707 12,696,104 12,375,597 12,087,614 -608,490 -4.8% General Operating Reserve Fund Revenue (092) Fund Balance 0 0 30,700 30,746 32,000 1,300 4.2% Miscellaneous 5,668 1,259 1,300 1,254 1,300 0 0.0% Non-Revenue 41,911 0 41,911 #DIVIO! Total Revenue 5,668 1,259 32,000 73,911 33,300 43,211 135.0% Transit Fund Reven ue (110} Fund Balance 0 0 150,201 150,201 121,589 -28,612 -19.0% Taxes 139,396 144,388 154,000 149,900 154,000 0 0.0°/0 Intergovernmental 169,734 144,599 140,000 144,000 144,000 4,000 2.9% Charges for Goods 22,462 26,618 23,000 31,000 34,000 11,000 47.8% Miscellaneous 10,694 12,904 7,000 13,700 14,200 7,200 102.9% Non-Revenue 27,507 27,507 0 0 0 0 #DIV/O! Total Revenue 369,793 356,016 474,201 488,801 467,789 -6,412 -1.4% Building Fund Revenue X123) Fund Balance 0 0 310,540 310,540 159,073 -151,467 -48.8°/° Licenses and Perm 293,856 244,205 226,970 103,242 103,242 -123,728 -54.5% Miscellaneous 20,984 21,629 18,500 7,432 7,432 -11,068 -59.8% Non-rev 160,000 Total Revenue 314,840 265,834 556,010 421,214 429,747 -286,263 -51.5% Search and Seizure Fund Revenue X132} Fund Balance 0 0 3,200 2,161 3,400 200 6.3% Intergovernmental 0 2,000 0 2,000 0 0 Miscellaneous 1,882 200 200 2,639 200 0 0.0% Total Revenue 1,882 2,200 3,400 6,800 3,600 200 5.9% 46 Account `Ofi-`OT `07= 08 08= 09 08= 09 09=10 Change Change Received Received Amended Yr End Est Recomm ($) (%) Weed ~ Seed (134) Intergov Miscellaneous _ Total Revenue 0 320 226,279 169,244 174,529 -51,750 -22.9% State Revenue Sharing Fund (135) Fund Balance 0 0 355,059 355,059 303,116 -51,943 -14.6% Intergovernmental 201,170 223,136 190,000 215,000 225,000 35,000 18.4% Miscellaneous 8,340 10,252 10,000 6,600 5,000 -5,000 -50.0% Total Revenue 209,510 233,388 555,059 576,659 533,116 -21,943 -4.0% Housing Rehabilitation Fund Revenue (137) Fund Balance 0 0 674,585 674,585 698,602 24,017 3.6% Miscellaneous 40,110 36,008 32,800 23,415 22,398 -10,402 -31.7% Non-Revenue 63,163 32,291 10,000 10,000 10,000 0 0.0% Total Revenue 103,213 68,299 717,385 708,000 731,000 13,615 1.9% RSVP Fund Revenue (138) Fund Balance 0 0 2,208 2,208 9,527 7,319 331.5% Intergovernmenta! 60,621 64,384 63,054 63,354 56,054 -7,000 -11.1% Miscellaneous 74 155 Z00 279 260 60 30.0% Non-Revenue 11,000 28,259 28,259 28,259 28,259 0 0.0% Total Revenue ~ 71,695 92,798 93, 721 94,100 94,100 379 0.4% Cable N Fund Revenue (139) Fund Balance 0 0 11,078 11,078 11,500 422 3.8°!° Licenses and Perm 17,006 20,537 16,000 17,000 16,000 0 0.0% Miscellaneous 4,086 228 4,200 4,422 4,200 0 0.0% Non-Revenue 0 2,000 0 0 0 0 #DIVlO! Total Revenue 21,092 22,765 31,278 32,500 31,700 422 1.3% Street Fund Revenue (140) Fund Balance 0 0 801,078 801,078 406,704 -394,374 -49.2% Licenses and Perm 8,677 860 2,000 300 500 -1,500 -75.0% Intergovernmental 1,042,128 987,679 921,000 950,000 980,000 59,000 6.4% Miscellaneous 43,322 47,254 38,000 20,000 20,000 -18,000 -47.4% Non-Revenue 300,000 300,000 330,000 130,000 165,400 -165,000 •50.0% Total Revenue 1,394,127 1,335,793 2,092,078 1,901,378 1,572,204 -519,874 -24.8% City Gas Tax Fund Revenue (169) Fund Balance 0 0 421,414 421,414 28,014 -393,400 -93.4% Taxes 131,304 137,120 117,000 115,000 120,000 3,000 2.6% Miscellaneous 11,000 14,343 12,000 5,100 6,000 -6,000 -50.0% Total Revenue 142,304 151,463 550,414 541,514 154,014 -396,400 -72.0% 0 0 226,219 169,244 174,529 -51,750 -22.9% 0 320 0 0 0 0 #DIVIO! 47 Account `06-`07 `07-`08 08= 09 08-'09 09-'10 Change Change Received Received Amended Yr End Est Recomm ($) (%} Debt Service Fund Revenue (250) Fund Balance 0 0 95,280 95,280 100,680 5,400 5.7% Taxes 647,195 647,897 665,000 672,000 49D,000 -175,000 •26.3% Miscellaneous 16,783 14,582 13,000 4,720 4,320 -8,680 -66.8% Total Revenue 663,978 662,479 773,280 712,000 595,000 -178,280 -23.1 Bancroft Bond Fund Revenue (252) Funtl Balance 0 Miscellaneous 330 Total Revenue 330 300 7,000 6,500 6,600 -400 -5.7% Economic Development Fund Revenue (336) Fund Balance 0 0 177,200 177,200 137,731 -39,469 -22.3% Miscellaneous 10,297 7,898 8,000 3,000 2,000 -6,000 #REF! Total Revenue 10,297 7,898 185,200 180,200 139,731 -45,469 -24.6% Police construction (357) Fund Balance 0 0 600,633 600,633 510,500 -90,133 -15.0% Intergovernmental 146,689 14,816 0 75,000 0 0 #DIVI01 Miscellaneous 56,140 24,714 8,000 9,367 2,000 -6,000 -75.0°/° Other Finc 74,488 0 #DIVIO! Total Revenue 202,829 99,530 608,633 759,488 512,500 -96,133 -15.8% General Fund CIP Fund Revenue (358) Fund Balance 0 0 547,316 547,316 244,771 -302,545 -55.3% Intergovernmental 74,488 8,980 171,129 5,839 165,290 -5,839 Trans from Other F 426,216 490,866 495,573 703,895 0 -495,573 -100.0% Miscellaneous 31,085 17,812 42,500 15,000 1,000 -41,500 -97.6% Non-Revenue 40,000 0 0 0 0 0 #DIVIO! Total Revenue 571,789 517,658 1,256,518 1,272,050 411,061 -845,457 -67.3% Special Assessment Fund Revenue (360) Fund Balance 0 0 499,387 0 264,083 -235,304 -47.1% Sale of Bonds 0 0 250,000 0 250,000 0 Miscellaneous 155,686 195,844 88,000 264,383 188,800 100,800 114.5°l0 Total Revenue 155,686 195,844 837,387 264,383 702,883 -134,504 -16.1°/° StreeUStorm Capital Improvement Fund Revenue (363) Fund Balance 0 0 517,612 517,612 514,316 -3,296 -0.6% Taxes 309,192 374,146 281, 000 353, 833 315, 000 34, 000 12.1 Intergovernmental 240,250 0 2,330,000 240,250 1,887,000 -443,000 -19.0% Trans from Other F 32,000 0 0 0 0 0 #DIV10! Non-revenue 0 0 2,050,000 1,300,000 750,000 -1,300,000 -63.4% Miscellaneous 88,137 24,746 25,000 10,000 10,000 -15,000 -60.0% Total Revenue 669,579 394,892 5,203,612 2,421,695 3,476,316 -1,727,296 -33.2% 0 6,500 6,400 6,500 0 0.0% 300 500 100 100 -400 -80.0% 48 `Ofi-`07 `07= 08 08= 09 0$= 09 09=10 Change Change Account Received Received Amended Yr End Est Recomm ($) (%) Parks Capital Improvement Fund Revenue (3fi4) Fund Balance 0 0 783,726 783,726 797,726 14,000 1.8% Charges for Goads 88,499 268,570 90,000 240,000 90,000 0 0.0% Miscellaneous 36,936 35,031 23,875 14,000 12,000 -11,875 -49.7% Other Finc 112,380 0 172,380 #DIVIO! Total Revenue 125,435 303,601 897,601 1,210,106 899,726 174,505 19.4°/0 Transportation Impact Fee Fund Revenue (376} Fund Balance 0 0 7,426,115 Charges for Goods 592,088 617,221 600,000 Miscellaneous 296,133 289,249 300,000 Non-Revenue 0 0 0 Total Revenue 888,221 906,470 8,326,115 Storm Water SDC Fund Revenue (377} 7,856,365 8,005,365 -320,750 -3.9% Fund Balance 0 0 706,095 706,095 fi83,095 -23,000 -3.3% Charges for Goods 29,839 54,314 48,000 20,000 20,000 -28,000 -58.3% Miscellaneous 43,920 30,714 30,000 12,000 10,000 -20,000 -66.7% Total Revenue _ 73,759 85,028 _ 784,095 738,095 713,095 -71,000 -9.1% PW Facililties Expansion Fund Revenue (378) Fund Balance 0 0 23,625 23,625 20,200 -3,425 -14.5% Miscellaneous 1,259 1,001 1,000 375 300 -700 -70.0% Total Revenue 1,259 1,001 24,625 24,000 20,500 #REF! #REF! Sewer Capital Improvement Fund Revenue (46 1) Fund Balance 0 0 122,771 122,771 95,569 -27,202 -22.2°l0 Miscellaneous 3,914 78,185 3,500 1,900 1,500 -2,000 -57.1% Total Revenue 3,914 78,185 126,271 124,671 97,069 #REF! #REF! Sewer Construction Fund Revenue (465) Fund Balance 0 0 838,643 838,643 1,157,746 319,103 38.0% Debt Services 0 0 1,145,000 1,000,000 2,120,000 975,000 85.2°I° Charges for Goods 1,521,$91 1,790,567 2,008,141 2,071,803 2,377,714 369,573 18.4% Non-Revenue 232,000 0 0 0 0 0 Miscellaneous 36,508 25,281 30,000 9,000 14,000 -20,000 -66.7% Total Revenue 1,790,399 1,815,848 4,021,784 3,919,446 5,665,460 1,643,676 40.9% Water System Construction Fun d Revenue (46fi) Fund Balance 0 0 4,352,187 4,352,187 5,201,493 849,306 19.5% Charges for Goods 1,630,718 1,606,392 1,702,268 1,691,976 1,700,436 -1,832 -0.1% Miscellaneous 161,273 170,993 160,500 81,000 80,500 -80,000 -49.8% Total Revenue 1,791,991 1,777,385 6,214,955 6,125,163 6,982,429 767,474 12.3% 7,426,115 7,605,365 300,000 300,000 130,250 100,000 0 0 179,250 2.4% -300,000 -50.0% -200,000 -66.7% 0 #DIVIO! 49 Account ~~s''Q7 '07 `08 08= 49 08= 09 49 '10 Change Change Received Received Amended Yr End Est Recomm ($j (%j Water Fund Revenue (470) Fund Balance 0 0 639,986 639,986 596,884 -43,102 -6.7% Charges for Goods 1,688,838 1,716,455 1,762,818 1,853,626 1,823,086 60,268 3.4% Miscellaneous 88,779 72,474 77,000 47,000 51,000 -26,000 -33.8% Non-Revenue 12,000 12,000 0 0 0 0 #DIV/O! Other Financing 70,000 70,000 85,000 85,000 85,000 0 0.0% Total Revenue 1,859,617 1,870,929 2,564,804 2,625,612 2,555,970 -8,834 -0.3% Sewer Fund Revenue (472) Fund Balance 0 0 403,160 403,160 526,664 123,504 30.6°/° Charges for Goods 2,264,352 2,172,931 2,425,686 2,469,574 2,654,814 229,128 9.4% Fines and Forfeits 100 0 1,000 200 500 -500 0.0% Miscellaneous 42,568 29,597 20,000 18,800 19,200 -800 -4.0°/° Total Revenue 2,307,020 2,202,528 2,849,846 2,891,734 3,201,178 351,332 12.3°/° Water System Deve lopment Fun d Revenue (474) Fund Balance 0 0 1,048,886 1,048,886 886,043 -162,843 -15.5% Charges for Goods 160,723 352,546 375,000 275,000 150,000 -225,000 -60.0% Miscellaneous 54,242 41,260 45,000 18,000 12,000 -33,000 -73.3% Total Revenue 214,965 393,806 1,468,886 1,341,886 1,048,043 -420,843 -28.1% Sewer System Development Fund Revenue (475- Fund Balance 0 0 742,068 742,068 599,254 -142,814 -19.2% Charges for Goods 254,354 523,814 525,000 425,000 300,000 -225,000 -42.9% Miscellaneous 41,137 32,904 39,000 20,000 15,000 -24,000 -61.5% Total Revenue 296,091 556,718 1,306,068 1,187,068 914,254 -391,814 -30.0% Surface WaterlCollection (478) Non-Revenue 0 0 0 0 235,000 235,000 #DIV10! Total Revenue 0 0 0 4 235,000 235,000 #DIVIO! Information Services Fund Revenue (568) Fund Balance 0 0 1,054 -17,032 9,719 8,665 822.1 Charges for Goods 30,152 18,744 35,000 40,057 40,536 5,536 15.8% Non-Revenue 14,000 2,000 0 0 0 0 Miscellaneous 351,483 383,068 554,307 551,491 548,985 -5,322 -1.0% Total Revenue 395,635 403,812 590,361 574,516 599,240 8,879 1.5% Central Store Fund ( 5$0) Fund Balance 0 0 11,000 12,000 9,000 -2,000 -18.2% Miscellaneous 21,742 16,377 20,000 11,000 10,000 -10,000 -50.0% Total Revenue 21,742 16,377 31,000 23,000 19,000 -12,000 -38.7% Self Insurance Fund Revenue (581) Fund Balance 0 0 256,524 256,524 205,964 -50,560 -19.7% Miscellaneous 360,011 396,636 494,152 386,252 494,152 0 0.0% Total Revenue 360,011 396,636 750,676 642,776 100,116 -50,560 -6.7% 50 `06 `07 `07= OS 08= 09 08= 09 09=10 Change Change Account Received Received Amended Yr End Est Recomm (~} (°/Q} Technical and Environmental Fund Revenue (582) Fund Balance 0 0 491,874 491,874 303,548 -188,326 -38.3% Licenses and Perm 136,204 94,413 117,000 64,000 86,000 -31,000 -26.5% Charges for Goods 13,492 29,281 23,000 10,000 13,000 -10,000 -43.5% Miscellaneous 78,583 82,725 76,000 118,000 522,500 446,500 587.5% Non-Revenue 839,000 861,000 861,000 861,000 700,000 -161,000 -18.7% Total Revenue r 1,067,379 1,061,419 _ 1568,874 1,544,874 1,625,048 56,174 3.6% Building Maintenance Fund Revenue (583} Fund Balance 0 0 27,124 27,124 8,844 -18,280 -67,4°I° Non-Revenue 25,000 12,000 1,000 1,000 0 -1,000 - 100.0°I° Miscellaneous 619,592 638,841 714,000 716,553 795,083 81,083 11,4% Total Revenue 644,592 650,841 742,124 744,677 803,927 61,803 8.3% Equipment Replacement Fund Revenue (591) Fund Balance 0 0 278,597 278,597 323,068 44,471 16.0% Intergovernmental 188,779 812 49,500 54,600 49,500 0 0.0% Miscellaneous 12,073 12,116 10,000 7,000 5,000 -5,000 -50.0% Non-Revenue 179,000 194,000 129,000 129,000 160,000 31,000 24.0°/° Total Revenue 379,852 206,928 467,097 469,197 537,568 70,471 15.1 Library Endowment Fund Revenue (690) Fund Balance 0 0 25,000 25,193 25,800 800 3.Z% Miscellaneous 1,133 1,031 1,000 607 700 -300 -30.0% Total Revenue 1,133 1,031 26,000 25,800 26,500 200 0.8% Museum Endowment Fund Reve nue (691) Fund Balance 0 0 2,700 2,686 2,700 0 4.0% Miscellaneous 488 277 350 14 50 -300 -65.7% Total Revenue 488 277 3,050 2,700 2,750 -300 -9.8% 26,435,532 27,011,263 59,663,791 55,137,720 56,809,042 -2,854,749 -4.8% 51 ESTIMATED FUND BALANCES 2008!09 Fund Rev Exp Fund Fund Balance Ex of Ex of Net Balance 71112008 Transfers Transfers Transfers 613012009 General Fund 2,487,363 9,888,234 -9,823,198 -600,000 1,952,399 General Operating Reserve 30,746 1,254 0 32,000 Transit 150,201 338,600 -358,212 -9,000 121,589 Building 310,540 110,674 -262,141 0 159,013 Search 8~ Seizure 2,161 4,639 -3,400 0 3,400 Seed & Weed 0 169,244 -169,244 0 0 State Revenue Sharing 355,059 221,600 -253,543 -20,000 303,116 Housing Rehabilitation 674,585 33,415 -9,398 0 698,602 RSVP 2,208 63,633 -84,573 28,259 9,527 Cable Franchise 11,078 21,422 -21,000 0 11,500 Street 801,078 970,300 -1,225,674 -139,000 406,704 City Gas Tax 421,414 120,100 -513,500 0 28,014 Bonded Debt 95,280 616,720 -671,320 0 100,680 Bancroft Bond 6,400 100 0 0 6,500 Economic Development 177,200 3,000 -42,469 0 137,731 Police Construction 600,633 84,367 -174,500 510,500 General Fund CIP 547,316 20,839 -738,500 415,116 244,771 Special Assessment 0 264,383 -300 0 264,083 StreetlStorm Capital Improvement 517,612 1,904,083 -1,907,379 0 514,316 Parks SDC 783,726 254,000 0 -240,000 797,726 Transportation Impact Fee 7,426,115 430,250 -251,000 0 7,605,365 Storm Water SDC 706,095 32,000 -55,000 0 683,095 PW Facilities ExplConstruction 23,625 375 -3,800 0 20,200 Sewer Capital Improvement 122,771 1,900 -29,102 0 95,569 Sewer Treatment Construction 838,643 3,080,823 -2,761,720 0 1,157,746 Water System Construction 4,352,187 1,772,976 -923,670 0 5,201,493 Water 639,986 1,900,626 -1,682,728 -261,000 596,884 Sewer 403,160 2,488,574 -1,914,070 -451,000 526,664 Water SDC 1,048,866 293,000 -455,823 0 886,043 Sewer SDC 742,068 445,000 -587,$14 0 599,254 Surface Water 0 0 0 0 0 Information Systems -17,032 591,548 -564,797 0 9,719 Central Stores 12,000 11,000 -14,000 0 9,000 Self Insurance 256,524 386,252 -436,812 0 205,964 Technical & Environmental 491,874 192,000 -1,236,326 856,000 303,548 Building Maintenance 27,124 716,553 -735,833 1,000 8,844 Equipment Replacement 278,597 61,600 -146,129 129,000 323,068 Library Endowment 25,193 60l 0 0 25,800 Museum Endowment 2,686 14 0 0 2,700 TOTAL 25,355,082 27,555,705 -28,056,975 -290,625 24,5fi3,187 52 ESTIMATED FUND BALANCES 2009110 Fund Rev Exp Fund Fund Balance Ex of Ex of Ne# Balance 7112009 Transfers Transfers Transfers 6130!2010 General Fund 1,952,399 10,135,215 -10,447,269 -123,259 1,517,086 General operating Reserve 32,000 1,300 0 0 33,300 Transit 121,589 346,200 -416,028 51,761 Building 159,073 270,674 -238,064 0 191,683 Search & SeiZUre 3,400 200 -3,600 0 0 Seed & Weed 0 174,529 -174,529 0 0 State Revenue Sharing 303,116 230,000 -415,044 -20,000 38,072 Housing Rehabilitation 698,602 32,398 -27,232 0 703,768 RSVP 9,527 56,314 -87,794 28,259 6,306 Cable Franchise 11,500 20,200 -23,500 0 8,200 Street 406,704 1,000,500 -1,168,314 -124,000 114,890 City Gas Tax 28,014 126,000 -149,000 0 5,014 Banded Debt 100,680 494,320 -506,798 0 88,202 Bancroft Band 6,500 100 0 0 6,600 Economic Development 137,731 2,000 -36,519 0 103,212 Police Construction 510, 500 2,000 -512, 500 0 0 General Fund CIP 244,771 166,290 -303,290 0 107,771 Special Assessment 264,083 438,800 -81,000 0 821,883 StreetlStorm Capital Improvement 514,316 2,962,000 -3,410,500 0 65,816 Parks SDC 797,726 102,000 -700,710 0 199,016 Transportation Impact Fee 7,605,365 400,000 -2,394,618 0 5,610,687 Storm Water SDC 683,095 30,000 -262,000 0 451,095 PW Facilities ExplConstruction 20,200 300 -15,000 0 5,500 Sewer Capital Improvement 95,569 1,500 -29,102 0 67,967 Sewer Treatment Construction 1,157,746 4,507,714 -4,740,491 0 924,969 Water System Construction 5,201,493 1,780,936 -1,789,223 0 5,193,206 Water 596,884 1,874,086 -1,737,189 -261,000 472,781 Sewer 526,664 2,674,514 -2,078,367 -590,000 532,811 Water SDC 886,043 162,000 -841,974 0 206,069 Sewer SDC 599,254 315,000 -586,870 0 327,384 Surface Water 0 0 -190,098 235,000 44,902 Information Systems 9,719 589,521 -570,298 0 28,942 Central Stores 9,000 10,000 -13,000 0 6,000 Self Insurance 205,964 494,152 -559,437 0 140,679 Technical & Environmental 303,548 621,500 -1,396,457 695,000 223,591 Building Maintenance 8,844 795,083 -778,508 0 25,419 Equipment Replacement 323,068 54,500 -537,568 160,000 0 Library Endowment 25,800 700 0 0 26,500 Museum Endowment 2,700 50 0 0 2,750 TOTAL 24,563,187 30,872,596 -37,281,951 0 18,153,832 ,~ 53 Transfers From To Amount General FundlNon Departmental General Fund/Non Departmental General FundlNon Departmental Revenue Sharing Street FundlMiscellaneous Street FundlMiscellaneous Water FundlMiscellaneous Water FundJMiscellaneous Sewer FundlMiscellaneous Sewer FundlMiscellaneous Sewer FundlMiscellaneous Sewer FundlMiscellaneous Sewer FundlMiscellaneous Technical and Environment Services RSVP Fund Street Fund Water Fund Street Fu nd T & E Fund Equip Replacement Fund T & E Fund Equip Replacement Fund Water Fund T & E Fund Equip Replacement Fund Surface Water Street Fund Equip Replacement Fund 2 528 9 60,000 15,000 20, 000 239,000 50, 000 311,000 35,000 7o,aa0 150,000 70,000 235,000 65, 000 5,000 TOTAL 1,373,259 ~- 54 Cm COUNCII. DEPARTMENT FINANCIAL SUMMARIES By Ob ject Class Object Class 2005.01 2007.08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended ($) (%) Salaries & Benefits 2,622 2,606 2,630 2,630 2,590 -40 •115% Services 21,894 21,841 39,336 33,083 41,478 2,142 5.4% TOTAL EXPENDITURE 24,516 ~I~ 24,441 ~~• 41,9$6 1.1 35,713 ~~ I I Ir 44,068 ~lil~l 2,102 ~ ••~ 5.0% ~~•~••I.1. By Program Program 2~fi•Ol 2001.48 2008.09 2008.49 2009.10 Change Change Expended Expended Amended Yr End Est Recommended ($) (~°~ City COUnc~l 24,516 24,447 41,966 35,713 44,068 2,102 5.09 TOTAL EXPENDITURE 24,516 24,441 4i,9fifi 35,113 ~I~.I 44,06$ 2,102 I~11111•ii 5.0% •I PROGRAM FINANCIAL SUMMARIES City Council Object Class 2006.01 2007.08 2008.09 2008.49 2009.10 Change Change Expended Expended Amended Yr End Est Recommended {$a {°~) Salaries & Benefits 2,622 2,606 2,630 2,630 2,590 -40 -1.5°~ Supplies & Services 21,894 21,841 39,336 33,083 41,478 2,142 5.4°~ TOTAL EXPENDITURE 24,516 14,441 41,966 35,113 44,068 I I ~ 2,102 _.~ 5.0°r6 1___I._ 55 Cm An~rx~srxnTOR DEPARTMENT FINANCIAL SUMMARIES By 4b jecf Class Object Class 2006.07 2007.08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended ($) (%) Salaries & Benel7ts 261,842 329,964 258,033 224,147 279,474 21,441 8.3°/° Supplies & Services 63,395 19,168 111,196 102,961 86,507 -24,689 -22.2°/° Capital Outlay 0 1,294 0 0 2,500 2,500 #DIU10! Fund Balance 0 0 0 0 0 0 #DIVIO! TOTAL EXPENDITURE 325,237 410,426 369,229 321,108 368,481 •748 •0.2% By Program Program 2006.07 2007.08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended ($} (9+°) Administration 207,278 294,185 243,320 204,032 237,908 -5,412 -2.2°/° Community Relations 92,563 98,866 103,909 102,076 107,073 3,164 3.0°/° Cable TU 20,615 17,375 22,000 21,000 23,500 1,500 6.8°/° CDBG 4,781 0 0 0 0 0 #DIU10! TOTAL EXPENDITURE 325,237 410,426 369,229 327,108 368,481 •748 •0.2°/° ~~~ •- -~ Administratr•on Object Class 2006'07 2007.08 2008.09 2008.09 2009.10 Change Change __ Expended Expended Amended Yr End Est Recommended ($1 (°/°~ Salaries & Benefits 186,226 251,832 174,054 140,901 192,267 18,213 10,5°~ Supplies & Services 21,052 41,059 69,26fi 63,131 45,641 -23,625 -34.1°/° Capital Outlay 0 1,294 0 0 0 0 0.0°!° TOTAL EXPENDITURE 207,278 294,185 243,320 204,032 237,908 •5,412 •2.2% Community Relations Object Class 2006.07 2007.08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended ($} (%} Salaries & Benefits 75,469 78,132 83,979 83,246 87,207 3,228 3.8°I° Supplies & Services 17,094 20,734 19,930 18,830 19,866 -64 -0.3°l° TOTAL EXPENDITURE 92,563 98,$66 103,909 102,076 107,073 3,164 3.0°/° Cable TV Object Class 2006.01 2007.08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended ($} (/o) Salaries & Benefits 147 0 0 0 0 0 #DIVIO! Supplies & Services 20,468 17,375 22,000 21,000 21,000 -1,000 -4.5°/° Capital Outlay 2,500 2,500 #DIVIO! TOTAL EXPENDITURE 20,615 17,375 22,000 21,000 23,500 1,500 6.8°l0 56 Cmr grroxrrEY DEPARTMENT FINANCIAL SUMMARIES By Object Class Object Glass 2006-0T 2001.08 2008.09 1008.09 1009-10 Change Change Expended Expended Amended Yr End Est Recommended (;) (°~) Salaries & Benefits 119,422 125,422 139,220 124,427 135,782 •3,438 -2.5°/0 Supplies d~ Services 25,627 24,409 41,028 37,328 38,909 -2,119 -5.2°/0 TOTAL EXPENDITURE 145,049 149,831 180,248 161,155 114,691 •5551 •3.1°~ By Program Program 1006.01 2001.08 P....~~J~.r R_~__J_J Legal Services 145,049 149 TOTAL EXPENDITURE 145,049 149 2008.09 1008.09 2009.10 Change Change Amended Yr End Est Recommended (;) f%) 180,248 161,155 114,691 -5,551 -3.1% 18Q,Z48 161,155 174,691 •5,557 •3.1°/° PROGRAM FINANCIAL SUMMARIES legal Services Ob~ct Class 2006.01 2001.08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recorrnnended (;) f~°) Salaries & Benefits 119,422 125,422 139,220 124,427 135,782 -3,438 •2.5°/0 Supplies ~ 5ervices 25,627 24,409 41,02$ 37,328 38,909 -2,119 •5.2% TOTAL EXPENDITURE 145,049 149,831 180,248 161,155 114,691 -5,551 -3.1°/° 57 C~ RECORDER ~ DEPARTMENT FINANCIAL SUMMARIES By Ob ject Class Object Class 2006.01 2001.08 2008.09 2008-09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended (s} (%} Salaries & Benefits 58,168 60,494 83,963 84,213 95,626 11,fi63 13.9°/° Supplies & Services 355,919 352,699 572,650 433,655 560,128 •12,522 -2,2°l0 Capital Outlay 0 3,215 1,600 0 0 -1,600 -100.0°/0 Fund Balance #REF! #REF! #REF! #REF! #REF! #REFI #REF! TOTAL EXPENDITURE #REF! #REF! #REF! #REF! #REF! #REF! #REF! By Program Program 2006.01 2001.08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended (~} (°lo} Administration 56,423 59,353 87,987 81,056 96,317 8,330 9.5% Self Insurance 357,664 357,055 570,226 436,812 559,431 -10,789 -1.9°/0 TOTAL EXPENDITURE 414,081 416,408 $58,213 517,868 655,154 •2,459 •0.4'10 Administration Object Class 2006.01 2007.08 2008.09 2008-09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended (1 (/o) Salaries & Benefits 43,436 43,203 62,786 63,036 72,014 9,228 14.7°/° Supplies & Services 12,987 12,935 23,601 18,020 24,303 702 3.0°/0 Capital Outlay 0 3,215 1,600 0 0 -1,600 -100.0% TOTAL EXPENDITURE 56,423 59,353 $1,981 81,056 96,317 8,330 9.5'/0 Self Insurance Object Class 2006.01 2801.08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended (~} (lo) Salaries 8~ Benefits 14,732 17,291 21,177 21,171 23,612 2,435 11.5°/0 Supplies & Services 342,932 339,764 549,049 415,635 535,825 -13,224 -2.4% TOTAI EXPENDITURE 357,664 357,055 570,226 436,812 559,437 •10,189 •1.9'/0 58 COMMUNITY DEVELOPMENt' DEPARTMENT FINANCIAL SUMMARIES By Objecf Class Object Class 2006.07 2007-08 2008.09 2008-09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended (a) (%j Salaries & Benefits 706,103 673,525 865,957 667,986 628,825 -237,132 -27.4°/° Supplies & Services 80,693 79,187 138,631 79,177 107,430 -31,201 -22.5°/° Capital Outlay 2,199 130,745 0 0 0 0 #DIVIO! Transfers 0 0 0 0 0 0 #DIVl4! Fund Balance 0 0 0 0 0 0 #DIVIO! TOTAL EXPENDITURE 188,995 883,451 1,004,58$ 741,163 136,255 •2fi8,333 _.._ •26.1°k ~_, By Program Program 2006.01 1007.08 2008-09 2008.09 2009.10 Change Change __ Expended Expended Amended Yr End Est Recommended (s) (%- Planning Services 459,423 425,790 595,509 475,624 470,959 -124,550 -24.9% Building Inspection 319,764 316,948 381,650 262,141 238,064 -143,58fi -37.6°/° Housing Rehabil8a6on 9,808 140,719 27,429 9,398 27,232 -197 -0.7°/0 TOTAL EXPENDITURE 788,995 883,431 _1,004,588 147,163 738,255 -26$,333 •26.7°/° ..~ ., , ~• Planning Services Object Class 2006.41 2007-08 2048.09 2048-09 2009.10 Change Change ___ Expended Expended Amended Yr End Eat Recommended ISl (%~ Salaries & Benefits 410,541 382,094 528,471 430,696 423,115 -105,356 -19.9°/° Supplies & Services 48,8$2 43,696 67,038 44,928 47,844 -19,194 -28.6% TOTAL EXPENDITURE 459,423 425,790 595,509 475,624 470,959 •124,550 •20.9% Building lnspec~ion Object Class 20~•O7 2007.08 2008.09 200$•09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended (s) (9'°) Salaries & Benefits 286,432 281,451 326,157 227,892 194,578 -131,579 -40.3°/° Supplies & Services 31,133 35,491 55,493 34,249 43,486 -12,007 -21.6% Capital Outlay 2,199 0 0 0 0 0 INF% TOTAL EXPENDITURE 319,764 316,948 381,$50 262,141 238,064 •143,586 •31.fi'/° Housing Rehabilifafion Object Class 2006.07 2007.08 2008.09 2008.09 2009.14 Change Change Expended Expended Amended Yr End Eat Recommended (sy ('/o) Salaries 8~ Benefits 9,130 9,974 11,329 9,398 11,132 -191 -1.7% Supplies & Services 678 0 16,100 0 16,100 0 0.0% Capital Outlay 0 130,745 4 0 0 0 0.0% TOTAL EXPENDITURE 9,808 140,119 27,429 9,398 27,232 •197 •O.T% 59 Co~vxrnr S~xvic~s ~ i • ~ ~ i • By Object Class 2006.07 2001.08 2048.09 2008.09 2009.10 2009.10 2009.10 Object Class Expended Expended Amended Yr End Est Recommen ($~ (%~ Salaries & Benefits 1,368,348 1,538,138 1,904,140 1,788,387 1,841,960 -62,180 -3.3°/° Supplies & Services 776,383 779,279 910,548 866,040 916,050 5,502 0.6°/° Cap~al0utlay 30,261 0 0 0 0 0 #DIVIO! Transfers 0 8,000 0 0 0 0 #f)IVIO! TOTAL EXPENDITURE 2,114,992 2,325,411 2,814,688 2,fi54,42T 2,758,010 •5fi,618 •2.0°/° By Program Program 2006.07 2001.48 2008.09 2008.09 2009.10 2009.10 2009.10 Expended Expended Amended Yr End Est Recomen ($) (°/off Library Administration 401,402 348,191 413,226 411,070 405,942 -7,324 -1.8°/0 Youth Services 194,532 204,595 214,522 207,531 200,074 -14,448 -6.7°/° Atlult Services 284,161 356,890 361,228 348,455 390,113 28,945 8.0°/0 Technical Services 84,514 64,363 96,173 92,903 91,856 -4,317 -4.5% Library Endowment 0 0 0 0 0 0 #DIV10! Museum 1,444 1,989 4,917 4,911 4,917 0 0.0°/0 Museum Endowment 0 8,000 0 0 0 0 #f}IV10! Rec-Administration 90,712 77,190 116,586 110,588 123,884 7,298 6.3°/° Rec -Youth Programs 225,321 195,257 238,005 193,099 218,543 -19,462 -8.2°/0 Rec -Adult Programs 48,711 40,326 35,929 34,109 32,870 -3,459 -8.5°/0 Rec -Teen Programs 4,919 4,840 25,500 25,882 33,668 8,168 32.0°/0 Aquat;cCenter 530,538 594,313 681,819 636,163 646,930 -34,889 -5.1°/° RSVP 83,269 81,009 87,728 84,573 51,194 66 0.1°/° Events 12,474 9,612 15,188 15,438 15,788 0 0.0°/° Community Services Admin 212,329 319,813 358,232 345,901 362,607 4,375 1.2°/° Weed & Seed 0 19,029 165,035 143,798 143,044 •22,031 0 TOTAL. EXPENDITURE 2,114,992 2,328,411 2,814,688 2,654,421 2,158,010 •56,618 •2.0°/° 60 F~•,t~rcE DEPARTMENT FINANCIAL SUMMARIES By Object Class Object Ctass 2005-06 2006.01 2001.08 2001.08 2009.10 Change Change Expended Expended Amended Yr End Est Recommended $) ~/°j Salaries & Benefits 371,086 400,381 471,146 448,$26 466,178 -4,96$ -1.1% Supplies & Services 899,401 929,825 964,756 955,994 838,358 -126,398 -13.1°/° Capital0utlay 64,288 66,801 105,600 105,254 78,500 •27,100 -25.7°/0 TOTAL EXPENDITURE 1,334,115 1,391,001 1,541,502 1,510,074 1,383,036 •158,4fi6 •10.3% By Program Program 2005.06 2006.01 2001-08 2001.08 2009.10 Change Change Ex ended Ex nded Amended Yr End Est Recommended $ % Financial Services 228,784 234,598 270,627 262,957 292,940 22,313 8.2°/0 Information Services 420,839 482,205 580,027 561,797 570,298 -9,729 -1.7°/° Central Stores 15,293 14,378 19,000 14,000 13,000 -6,000 -31.6% Bonded Debt 669,859 665,826 671,848 671,320 506,798 -165,050 -24.6% Bancroft Bonds 0 0 0 0 0 0 #DIUIO! TOTAL EXPENDITURE 1,334,175 1,391,007 1,541,502 1,510,074 1,383,036 •158,466 •10.3° Financial Services Object Class 2006.07 2001.08 2008.09 2008-09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended ($) (°/o) Salaries 8 Benefits 155,484 156,186 176,671 172,349 177,460 789 0.4% Supplies & Services 73,300 78,412 93,956 90,608 115,480 21,524 22.9% TOTAL EXPENDITURE 128,184 234,598 270,621 262,951 182,940 22,313 8.2°h lnformafion Services Object Class 2006-07 200?-08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended ($) (%) Salaries & Benefits 215,602 243,215 292,627 275,157 286,920 -5,707 •2.0% Supplies & Services 140,949 172,129 181,800 181,386 204,878 23,078 12.7% Capital Outlay 64,288 66,801 105,600 105,254 78,500 -27,100 -25.7% TOTAL EXPENDITURE 420,839 482,105 580,021 561,191 570,298 •9,129 •1.7% Central Sfores Object Class 2006-07 2001.08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended ($) (Y°) Supplies 8- Services 15,293 14,378 19,000 14,000 13,000 -6,000 -31,6°/° Fund Balance 0 #DIUIO! TOTAL EXPENDITURE 15,293 14,318 19,000 14,000 13,000 •6,000 •31.6% Bonded Debt Object Class 2006.07 2001.08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Eat Recommended ($) (%) Salaries & Benefits 0 920 1,848 1,320 1,798 -50 Debt Service 669,859 664,906 670,000 670,000 505,000 -165,000 -24.6% TOTAL EXPENDITURE 669,859 665,826 671,848 611,320 506,198 w •165,050 •24.6°/° 61 Bancroff Bonds Object Class 200fi-07 2007.08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended ~S1 Ala) Fund Balance 0 #DIV10! TOTAL EXPENDITURE 0 0 0 0 0 0 #DIV10! 62 MU1~iICIPAL COURT DEPARTMENT FINANCIAL SUMMARIES 8y Ob ject Gass Object Class 2006.01 2001.08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended (S) (°~) Salaries & Benefits 115,302 151,838 181,228 174,925 185,208 3,980 2.2% Supplies & Services 26,873 27,460 33,455 33,455 34,098 643 1.9°/° TOTAL EXPENDITURE 141,175 179,298 214,6$3 208,380 219,306 4,623 2,2°~ 8y Program Program 2006.01 2001•Q8 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Eat Recommended (~) (Y°) Court Operations 142,175 179,298 214,683 208,380 219,306 4,623 2.2% TOTAL EXPENDITURE 142,115 119,298 214,683 208,380 219,306 4,623 2.2YO PROGRAM FINANCIAL SUMMARIES Court Operations Object Clasa 2006.01 2001.08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended (a1 (%y Salaries & Benefits 115,302 151,838 181,228 174,925 185,208 3,980 2.2°l0 Supplies & Services 26,873 27,460 33,455 33,455 34,098 643 1.9°/° TOTAL EXPENDITURE 142,115 179,298 214,6$3 1D8,380 219,306 4,623 2.2°10 63 po~cE DEPARTMENT FINANCIAL SUMMARIES By Ob ject Class Object Class 2006.07 2001.08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended ($} (y0) Salves & Benefits 3,437,349 3,752,486 4,222,751 4,059,746 4,389,139 166,388 3.9°/0 Supplies & Services 936,098 1,012,468 1,202,073 1,160,967 1,235,381 33,308 2.8°/° Capital0utlay 14,309 22,624 4,335 4,335 0 -4,335 -100.0°/0 TOTAL EXPENDITURE 4,441,156 4,181,578 5,429,159 5,225,048 5,624,520 #REF! #REFI ._ By Program Program 2006.OT 2001.08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended ($} (96} Pol~ceAdmirnstration 1,181,211 1,197,963 1,532,684 1,419,274 1,511,809 -20,875 -1.4°/0 Patrol 1,884,842 1,885,237 2,105,466 2,022,585 2,078,054 -27,412 -1.3°/0 Traffic 395,451 396,265 391,138 411,086 503,338 112,200 28.7°/0 Detectives 405,307 586,113 661,508 665,653 700,983 39,475 6.0°/0 Evidence 61,869 70,114 76,245 73,904 74,666 -1,579 -2.1°/° Community Policing 58,580 47,854 0 0 0 0 #DIVIO! Community Response Te~ 235,065 325,082 354,550 370,858 444,038 89,488 25.2°/0 Records 221,825 237,501 242,924 232,842 276,507 33,583 13.8°/0 Weed & Seed 0 35,849 61,244 25,446 31,525 -29,719 Search & Seizure 3,600 5,000 3,400 3,400 3,600 200 5.9°/0 TOTAL EXPENDITURE 4,441,756 4,187,518 5,429,159 5,125,048 5,624,510 195,361 3.6°/0 •-~ ~ ~ ~ ~ , Police Administration Object Class 1006.07 2001.08 2008-09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended ($) (%) Salaries & Benefits 534,698 575,641 660,868 568,654 651,233 -9,635 -1.5°l0 Supplies & Services 596,874 599,698 871,216 850,020 860,576 -10,640 -1.2°/0 Capital0utlay 49,645 22,624 600 600 0 -600 -100.0°/° TOTAL EXPENDITURE 1,181,217 1,197,963 1,532,684 1,419,214 1,511,809 •20,815 •1.4°/0 Patio! Object Class Z~6.07 1001.08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended ($) (~°} Salaries & Benefits 1,642,415 1,573,780 1,893,218 1,817,770 1,853,289 -39,929 -2.1°/° Supplies & Services 227,790 311,457 212,248 204,815 224,765 12,517 5.9°/0 Gapital0utlay 14,637 0 0 0 0 0 #DIVIO! TOTAL EXPENDITURE 1,884,842 1,885,137 2,105,466 1,012,5$5 1,078,054 •21,412 •1.3% Traffic Object Class 2006.01 1007.08 1008.09 2008.09 1009.10 Change Change Expended Expended Amended Yr End Est Recommended ($} (/°} Salaries & Benefits 356,404 363,059 358,742 380,867 450,712 91,970 25.6% Supplies 8 Services 39,047 33,206 32,396 30,219 52,626 20,230 62.4% TOTAL EXPENDITURE 395,451 396,265 .. 391,138 411,086 503,338 112,200 18.1°/0 64 Detectives 2046'07 2001.08 2008.09 2008.09 2009.10 Change Change Objet Glass Expended Expended Amended Yr End Est Reommended ($) (%) Salaries 8 Benefits 376,671 566,687 627,108 fi33,603 645,869 18,761 3.0°/0 Supplies & Services 18,643 20,026 34,400 32,050 55,114 24,714 64.2% Capital0utlay 10,427 _ ~ 0 0 0 4 #DIVI01 TOTAL EXPENDITURE 405,307 586,713 661,508 665,653 700,983 39,415 6.0% Evidence Object Class 2006-01 2001'08 2008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended (~) (°~) Salaries & Benefits 57,811 61,138 66,510 65,169 68,166 1,656 2.5°~ Supplies & Services Capital Outlay TOTAL EXPENDITURE 4,058 $,976 6,400 5,000 6,504 500 8.3°/0 0 0 3,135 3,135 0 -3,735 -100.0% 61,869 10,114 ]6,245 13,904 74,666 •1,519 •2.1% Community Policing 20~•O1 2001.08 2008'09 2008.09 2009.10 Change Change Object Class Expended Expended Amended Yr Erni Est Recommended (S) (%) Salaries & Benefits 54,321 46,165 0 0 0 0 #DIVI01 Supplies & Services 4,259 1,089 0 0 0 0 #DIVIO! TOTAL EXPENDITURE 58,580 47,854 0 0 0 0 #DIVI01 Community Response Team 200&01 2001.08 2008.09 2008.09 2009.10 Change Change Object Class Expended Expended Amended Yr End Est Recommended ($) (~'°) S~aries & Benefits 199,865 297,984 322,381 341,795 418,638 96,251 29.9°/0 Supplies & Services 33,208 27,098 32,163 29,063 25,400 -6,763 -21.0% 1,992 4 0 0 0 0 Capital Outlay TOTAL EXPENDITURE Records 235,065 325,082 354,550 310,$58 444,038 89,488 25.2% ____._. - 2006.07 2001.08 2008.89 28.09 2009.10 Change Change Object Class Expended Expend~l Amended Yr End Est Recommended (S) (%) Salaries & Benefits 215,158 231,583 236,024 226,442 269,707 33,683 14.3°/0 Supplies & Services 6,667 5,918 6,900 6,400 6,800 -100 -1.4~° TOTAL EXPENDITURE 221,825 237,501 242,92_ 4 232,842 116,541 33,583 13,8°/0 Police-Weed & Seed 2006'01 2007'08 2008.09 2008.09 2009.10 Change Change Object Class Expended Expended Amended Yr End Est Recommended $ ~° Salaries & Benefits 0 35,849 57,894 25,446 31,525 -26,369 -45.5% Supplies & Services 0 0 3,350 0 0 -3,350 -100.0°1° TOTAL EXPENDRURE 0 35,849 61,244 25,446 31,525 •29,719 •48.5% Search & Seizure 2046.01 2001'08 2008.09 2008.09 2049.10 Change Ghange Object Class Expended Expended Amended Yr End Est Recommended ($) (%) S~aries & Benefits 0 0 0 0 0 #DIV10! Supplies & Services 3,600 5,000 3,400 3,400 3,600 200 5.9°~ TOTAL EXPENDITURE 3,604 5,000 3,400 3,400 3,600 #REFI #REFI 65 pvs~c WoRxs DEPARTMENT FINANCIAL SUMMARIES By Ob jecf Class Object Class 1006.07 2001.08 1008.09 2008.09 1009.10 Change Change Expended Expended Arr~nded Yr End Est Recommended (31 (°/o) Salaries & Benefits 3,884,914 4,092,791 4,943,209 4,108,404 5,120,400 176,791 3.6°~ Supplies & Services 2,576,213 2,531,595 3,478,010 2,914,411 3,122,936 -355,014 -10.2°l0 Capital0utlay 164,632 111,205 96,835 81,950 90,000 -6,835 -7.1°/0 Transfers 781,000 797,000 802,000 811,000 1,230,000 428,000 53.4°l0 Fund Balances 0 0 1,367,146 0 1,466,155 99,009 7.2°l0 TOTAL EXPENDITURE 1,406,759 1,538,591 10,681,100 8,515,165 11,019,491 341,891 3.2°,b By Program Program 1005.01 1007.08 1008.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Est Recommended (5} (°/°) Admin. -Administration 206,623 223,328 225,194 212,566 412,546 187,352 83,2°/0 Engineering -Engineering 138,529 671,811 968,023 939,280 899,594 -6$,429 -7.1°l0 Maint-StreetMaint. 145,230 702,304 1,305,780 844,487 921,668 -384,112 -29.4°/0 Maint -Street Cleaning 100,739 100,272 227,820 207,181 134,150 -93,070 -40.9°/0 Maint - Sewedine Mint. 227,671 217,078 266,646 261,222 298,760 32,114 12.0% Maint -Administration 146,062 151,667 207,312 174,006 341,994 134,682 65.09'0 Maint - Vehicle Maint. 84,361 91,885 113,598 89,480 89,317 -24,281 -21.4% Maint -Building Mains 637,620 682,530 719,236 735,833 778,508 59,212 8.2°/0 Maint-ParksMaint. 457,706 486,085 543,190 551,922 567,975 24,785 4.6% Transit -Fixed Route 133,172 152,592 176,887 179,942 36fi,840 189,953 107.49'0 Transit - Dial•a-Ride 146,200 185,225 215,672 187,270 49,186 -166,484 -77.20 Wastewater•Piant 1,218,225 1,443,458 1,756,673 1,548,978 1,681,829 -74,844 -4.3% Wastewater - Admin 744,476 537,508 547,870 554,870 687,178 139,908 25.5°/0 Water -Water Supply 1,193,687 1,210,449 1,313,657 1,298,377 1,469,419 155,762 11.9% Water -Meter Reading 206,306 250,596 297,690 297,690 175,539 -122,151 -41.0°/0 Water -Miscellaneous 420,152 431,741 434,806 432,661 452,231 17,425 4.0% Water -Surface Water Collecaar 0 0 0 0 235,000 235,000 #D IVlO! Fund Balance 0 0 1,367,146 0 1,466,155 99,009 7.2°70 TOTAL EXPENDITURE 7,406,759 1,53$,591 10,687,100 8,515,765 11,019,091 -. 341,891 3.1°!0 Fund Balances Technical and Environmental 0 0 225,526 0 223,591 -1,935 •0.9°l0 Street 0 0 188,576 0 114,890 -73,686 -39,1°/0 Transit 0 0 113,887 0 51,761 -62,126 •54.6°/0 Wastewater 0 0 207,610 0 532,811 325,201 156.$% Water 0 0 613,253 0 472,781 -140,472 •21.9°I° Surface Water 0 0 0 0 44,902 44,902 #DNIO! Building Maintenance 0 0 1$,294 0 25,419 7,125 0.0°/° TOTAL EXPENDITURE 0 0 1,367,146 0 1,466,155 99,009 T.1% 66 NON-j~BPARTMENTAL PROGRAM FINANCIAL SUMMARIES Non-Departmental Object Class 2006.41 2007-08 2008.09 2008-09 2009.10 Change Change __ Expended Expended Amended Yr End Est Recommended ($y (°A} Supplies & Services 119,672 90,513 152,342 111,425 119,425 •32,911 •21.6% Capital0utlay 0 7,710 0 0 0 0 #DIVIO! Transfers 565,723 519,632 829,832 598,154 123,259 -706,513 •85.1% TOTAL EXPENDITURE 685,395 611,855 982,114 715,579 242,684 •139,490 •75.3% General Operating Reserve Fund Object Class 2006.07 200T-08 2008.09 2048.09 2D09.10 Change Change Expended Expended Amended Yr End Est Recommended ($) (°/a) Transfers 200,000 0 0 0 0 0 0.0°/0 Fund Balance 32,000 33,300 1,300 4.1°/0 TOTAL EXPENDITURE 200,000 0 32,000 0 33,300 1,300 4.1°/0 Genera! Fund -Fund Balance Object Class 2006.07 2007.08 28.09 2008.09 2009.10 Change Change Expended Expended Amended Yr End Eat Recommended ($) (%) Fund Balance 1,506,051 1,518,932 12,881 0,9°l0 TOTAL EXPENDITURE 0 0 1,506,051 0 1,518,93? 12,881 0.9% 67 CAPITAL FUNDS 2006.07 1001.08 2008.09 2008.09 2009.10 Change Change # Fund Title Expended Expended Amended Yr End Est, Recommend ($} (°/o} 135 State Revenue Sharing 92,043 154,944 555,059 273,543 533,116 -21,943 -4.0% 169 City Gas Tax 46,208 8,000 550,414 513,500 154,014 -396,400 -72.0% 336 Economic Development 34,082 38,398 185,200 42,469 139,731 -45,469 -24.6% 357 Police Con 2,257,329 116,971 608,633 174,500 512,500 -96,133 -15.8% 358 Gen F CIP 170,316 397,306 1,256,518 1,027,279 411,061 -845,457 -67.3°/° 360 Special Assessment 187,693 43,003 837,387 300 702,883 -134,504 -16.1% 363 StreetlStorm Cap. Improv 798,857 731,943 5,203,612 1,907,379 3,476,316 -1,721,296 -33.2% 364 Parks Cap. Improvement 60,000 325,000 897,601 240,000 899,726 2,125 0.2% 376 Transp. Impact Fee 69,174 16,123 8,326,115 251,000 8,005,365 -320,150 -3.9% 377 Storm Water SDC 210,919 212,220 784,095 55,000 713,095 -71,000 -9.1% 3l8 PW Facility Expansion 3,582 3,690 24,625 3,800 20,500 -4,125 -16.8% 461 Sewer Cap. Development 29,102 29,102 126,271 29,102 97,069 -29,202 -23.1 465 Sewer Construction 2,005,340 2,235,478 4,021,784 2,761,720 5,665,460 1,643,676 40.9% 466 Water System Const. 1,120,931 902,940 6,214,955 923,670 6,982,429 767,474 12.3% 474 Water System Develop. 402,502 437,069 1,468,886 455,823 1,048,043 -420,843 -28.7% 475 Sewer System Develop. 591,540 589,710 1,306,068 587,814 914,254 -391,814 -30.0% TOTAL 8,079,618 6,241,897 32,367,223 9,246,899 30,275,562 -2,091,661 -6.5% 68 2009-10 Capital Improvement Program No proms Revenue 2009 2010 2011- 2012 X13- 2074 Total Source -10 -11' -12 -13 -14 -15 l~uatlc Center 1 Repair Aquatic Center Roof General Fund CIP 130,000 130,000 2 Exterior Painting of Aquatic Center General Fund CIP 15,000 15,000 3 Pool Resurtacing General Fund CIP 150,000 150,000 Total Aquatic Center 130,000 165,000 0 0 0 0 295,000 ParlctFacillty Development 1 Phase I Greenway Constructlon SDCs/ Grants 363,000 363,000 2 Centennial Park Final Phase SDCs! Grants 1,540,000 1,540,000 3 Drinking Fountains, Various locations General Fund CIP 15,000 15,000 5 Wyffle Park Playground Grants/ Fundraising 30,000 30,000 6 Park Comfort & Convenience Features SDCs/ Grants 40,000 7 Burlingham Park Master Plan SDCs/ Grants 50,000 B SetGemier Park Renovations Grants/Gen'I Fund 200,000 250,000 250,000 300,000 1,000,000 9 Legion Park Renovations Grants/Gen'I Fund 300,000 400,000 400,000 400,000 1,500,000 10 Acquire Park Property in SW Area, East of I-5 SDCs/ Grants 1,000,000 1,000,OOp 11 Greernvay Acquisitions SDCs! Grants 1D0,000 100,000 100,000 100,000 400,000 Total Park/ Facility Development 1,903,000 85,000 1 650,000 750,000 750,000 800 000 5,938 000 Parks Maintenance 1 SetUemier Ball Field Lighting Upgrade General Fund CIP 55,000 55,000 2 Legion Park Stadium Deconstruction General Fund CIP 35,000 35,000 Total Parks Maintenance 0 90,000 0 0 0 0 90,000 Total General Fund CIP 2,033,000 340,000 1,650,000 750,000 750,000 860,000 6,323,000 Page 1 69 o N Pro ect Revenue 2009 2010- 1011 2012 2013 2014 Total ~.r. Source -10 11 -12 -13 -14 -15 Street Improvements: State Roadway Systems 1 Hi hwa 214 Sidewalk -Phase 2 Landscape 9 Y SRS 33,000 33,000 2 Hi hwa 214 Sidewalk -Phase 3 g Y ODOT/TIFISRS 880,000 880,000 (Local Share $90,000) 3 Hi hwa 214 Sidewalk -Phase 3 Landscape 9 Y SRS 43,000 43,000 4 I-5lnterchan e 9 ODOTITIF 700,000 2,000,000 19,000,000 19,000,000 29,300,000 70,000,000 Woodland West of Broughton 5 H 214 Widenin Environmental Assmt wY 9 ODOTITIF 700,000 17,300,000 18,000,000 West of Broughton to Park 6 OR 2148. Evergreen -Woodburn Park & Ride ODOT 300,000 300,000 91,000 7,000,000 7,691,000 Total State Roadwa S stem 2 313 000 2 043 000 19 000 000 36 300 000 29 300,000 86 956 000 Y Y - -- 70 No Project Revenue 2009 2010• 2011 2012 2015 2014 Total Source -10 11 •12 -13 •14 -15 Street lmprawemer~: Major Upgrades 1 Frpnt St Underorounding Cleveland io Hwy. 214 UR/St CIPI 262,000 1,596,917 2 Front Street Street Improvements A. Hamson to 214 ODOT1Storm SDCCTIF 2,566,000 2,566,000 B. Cleveland to Harrison UR1St CIP1GasTaxlSRS 1,329,000 1,329,000 3 W. Hayes: Serilemier to Cascade A, Street Improvements St. CIPITIF1Storm SDC 90,000 2,250,000 2,340,000 B. Utility Undergrounding St Cip/Sp Asmt 25,000 475,000 500,000 C. Pedestrian Warning Signal Hayes ~ Cozy) 10,000 50,000 60,000 4 Namson:Settlemier iaFront A. Street Improvement St. CIPITIFIStorm SDC 60,000 935,000 995,040 B. Utility Undergrounding St CIPISp Asmt 21,500 342,000 363,500 5 Young Street Resurfacing Improvements Stimulus 499,000 499,000 6 Hayes: Front to 2nd SRS10ther 126,000 126,000 7 Cleveland -Widen First to Second St. CIP/SRSITIF 133,000 133,000 8 N. Front St:Hwy 214 to UGB A. Street Improvement St. CIPITIFISp Asmt 100,000 850,000 850,000 1,800,000 B. Utility Undergrounding ST. AsmtlSt CIP fi0,000 700,000 760,000 9 HardcastlelRailroad Realignment St. CIP/l'IFIOther 303,000 303,000 10 Evergreen Rd: connect to Parr Rd A. Street Improvement DevebpertflF 100,000 500,000 737,000 1,337,000 B. Utility Undergrounding ST. AsmtlSt CIP 20,000 350,000 370,000 11 AI{ey: Garfield -Cleveland A. Street Improvement Str CIP/SpAslGas Tax 200,000 200,000 B. Unity Undergrounding S[ AsmUUR/ St CIP 250,000 250,000 12 N. Woodland: Camas -Stevens St. CIP1Sp Asmt 50,000 280,000 330,000 13 Fifth St: North of Hamson A. Street Improvement St. CIPlSpAsmtITIF 725,000 1,150,000 1,150 000 B. Utility Undergrounding ST. Asmt/St CIP 500,000 500 000 ~ 14 Ogle SlreetlS. Boones Ferry Raad Int. St. Storm CIP 55,000 55,000 15 Miscellanequs Modifications A. Pedestrian Movements 1. Safety Sidewalk ConsVuctionlADA SRS 25,000 15,000 15,000 15,000 15,000 15,000 100,000 2. Lawson Hwy 214 Vicinity SRS 50,000 50,000 B. Intersections 1. SettlemierlW. Lincoln St. CIP 32,000 32,000 C. Misc. Capacity Improvements TIF 50,000 35,000 35,000 35,000 35,000 35,000 225,000 D. Misc. Construction lmprovemenls 50,000 50,000 E. Misc. RIW Improvements 50,000 50,000 Major Upgrades Total 5 456 000 3 325 500 5 232 000 947 000 1600 000 900 000 18 070 417 71 No P ect Revenue 2409 2010- 2011 2011 2013 2014 Total Source •10 11 -1Z -13 •14 -15 Street Resurfacing: Gravel Streets" 1 Alexandra Street T1F/Property Owner 2 Wilson Street SRS,CIP, GF, SpAsmt 3 Elm Street SRS,CIP, GF, SpAsmt 4 Church Streei,l st to 2nd SRS,CIP, GF, SpAsmt 5 Yew Street, 2nd to 3rd SRS,GIP, GF, SpAsmt e Christiansen Street SRS,CIP, GF, SpAsmt Total Gravel Streets 2D0,000 200,000 252,000 100,000 112,000 200,000 200,000 252,000 10D,000 112,000 143,000 143,600 200,000 200,000 252,000 10D,000 112,000 143,000 1,007,000 72 No Project .Revenue 2009 2010- 1011 2012 2013 2014 Total Source •10 11 •12 •13 -14 -1t3 Street Mahitanance b Restoration; Poor Str+3eb • 1.112" lift "C" Mix* 1 Walton Way Gas TaxiSRS 100,000 100 000 2 Quinn Road Gas TaxISRS 216,000 216 000 arfiead SL Alley to 2nd, 500 ft. Gas Tax1SRS 71000 7 1,000 4 Arthur St: Front to First Gas Tax1SR5 46,000 4fi,000 5 Arthur St: Third b Settlemier Gas TaxISRS 69 000 00 69,0 8 Grant, Front to First Gas TaxISRS 5 8,000 58,000 7 AOscellaneous Street Resurfacing Gas TaxiSRS 130 000 150,000 150,000 150 000 150 000 00 730, 0 Street Maintenance & Restoration Total 130 000 366 000 267 000 219 0 - , 00 1,190,000 Listed Projects may move b Major Upgrade category at time of construction. Street Prover~rtlve lMaintenance; Fair Streets •314" to 1" LMt "D"Mix' 1 Fkst St. - Cleveland to Harrison Gas TaxISRS 117,000 117 000 2 Second Street - Oak to Harrison Gas TaxISRS 155,000 , 155 000 3 i M scellaneous Street Resurlac~ng Gas TaxI5RS 100 000 , 100 000 100 000 100 040 100,000 500 000 Street Preventative Maintenance Total _ 372 000 100 000 100 000 100 000 _ 100,000 772,000 • Listed Projects may move to Poor Streets category at time of construction • 73 po P ect ' Revenue Source 2008 •10 2010- 11 2011 •12 2012 -13 2013 •14 2014 -16 Total Water: Water System t;onstructlion 1 Hwy. 99E: Bore at Laurel Avenue Water ConstlSDC 115,200 115,200 2 99E at Silverton Road (bore) Water FundISDC 134,964 134,964 3 Hwy. 99E: Aztec to Lincoln Water FundVSDC 191,840 191,840 4 Hazelnut Dr. -Replace Bridge Line Water Fund 30,000 67,333 5 Parr Road to Evergreen Loop Dev.IWtr ConstlSDC 450,000 450,000 6 Hwy 214 (~ Mill Creek Bore Water ConstlSDC 231,000 231,000 7 Emergency Fuel Storage tOfi Broadway Water Const 20,000 20,000 8 Harrison Street - SetUemier to Front Street Water Const 65,000 65,000 9 Hwy. 214 widening Water Const 100,000 100,000 10 Grant Street; Alley to Second Water ConstISDC 76,000 76,000 t 1 Grant Street; Third to Fifth Water ConstISDC 100,000 100,000 i2 Hwy 2141 Leasure Water Main Loop Water ConstISDC 95,000 95,000 13 Water Master Plan Water Const 140,000 140,000 14 Treatment Plants Backwash Valves Water ConsVSDC 35,000 35,000 15 Misc. System repairslimprovemenis Water Fund 40,000 40,000 40,000 40,000 40,000 40,000 240,000 16 Misc. Capacity Improvements Water SDC 40,000 40,000 Water System Reconstruction Total 1342,200 235,000 366,804 40,000 40,000 40,000 2,101,337 74 INo Protect - Revenue 2009 2010- 2011 2012 2013 2014. Total Source -10 11 -12 •13 •14 -15 Wafisr Treatment Play CIP Projects 1 Storm Water Treatment Final Engr. Sewer Const 15,000 250,000 265 000 2 TemplAmmonialpH Compliance PiloUDesigNConst Sewer Const (SRF) ] 20,000 540000 2,500,000 3160 000 3 LS Alarm/Power & Contreol Upgrade Sewer Const 75,000 75 000 4 Poplar Tree Harvest, Replant, and Drainage Sewer Const 90,000 40,000 130,000 5 Santiam Pump Sta Replacement Sewer Const 205,000 200,000 405 000 fi Compliance Upgrade Design and Construct Sewer Const (SRF) 2,000,000 5,000,000 2,000,000 9,000,000 7 Effluent Upgrade (Capacity) Sewer Const 2,000,000 2,000,000 4 000 000 8 Phase I1 Construction Sewer Const 8,700,040 5,000,000 13 700 D00 9 Second MCPS Construction Sewer Const 1,500,000 2,500,000 4 000 000 10 Wood-to-Energy PibUDesigNConstruction Sewer Const (SRF) 50,000 100,000 100,000 250,000 11 Chemical & Generator Roof Replacement Sewer Fund 12,000 12 000 12 MCPS Low Flow Pumps Sewer Const 120,000 120,000 13 Rainier LS Base Repair Sewer Const 5,000 50,000 55 000 14 SW Pump Station (Cdy Share) Sewer Const 100,000 100 000 15 Communications, Computer, Alarm Sewer Const 45,000 45 000 18 I-5 Pump Station Influent Bypass Valve Sewer Const 20,000 20 000 17 Treatment Plant Fume Hood Sewer Const 15,000 15 000 18 Equipment Storage Building Upgrade Sewer Const 25,000 25 000 Treatment Plant Construction Total 2 530 000 8 247 000 15 500 000 6 600 000 2 500 000 35 377 PQTW DRAFT} 1 Headworks -Screening 2 Headworks -Grit Removal 3 Primary Sedimentation -PEPS 4 Primary Sedimentation • Convert WW Clarifiers 5 Primary Sedimentation - New Primay Clarifier 6 Secondary Process -Blower and DO Upgrades Secondary Process -Contact Stabilization 7 Modifications 8 Secondary Process -New Secondary Clarifier 9 Filtration 10 UV Disinfection -Expand Existing Equipment 11 UV Disinfection • Add Additional ChannellUnit 12 Outfall -Bypass Aerator 13 Ouifall - Upsize Outfall B 14 Condition Improvements 15 Septage 1 RV Dump Station Improvements t6 Generator PHASE 2A PHASE 28 ,000 $ 380,000 $ 760,000 $ 1,140,000 $ soo,ooa $ 1,200,000 $ 1,eoo,ooo $ 50,000 $ 340,000 $ 660,000 $ 1,070,000 $ 260,000 $ 520,000 $ 520,000 $ 1,300,000 $ sD,oo4 $ 120,000 $ 120,000 $ 3a4,ooo $ 380,000 $ lso,4oo $ 1,1ao,ooD $ 84,000 $ 160,000 $ 160,000 $ 400,D00 $ 20,000 $ 4D,000 $ 40,000 $ 100,000 $ 5s0,DOO $ 1,120, oao $ 1,120, o00 $ z.8oD,00o $ 60,400 $ 240, 000 $ 300, 000 75 No P ect Revenue 2008 2010- 2011 2012 2013 2014 Total $pu~ •10 11 -12 •13 •14 •15 Wastewater. Collections System Construction Collections System CIP Projects 1 N. Trunk Rehab/Hazelnut Br Xing Sewer Cosst 225,000 225,000 2 Rainier Force 8 Gravity section Sewer Fd/SwrConst 5,000 200,000 205,000 3 RehaWl & I Removal Sewer Fund 50,000 50,000 50,000 50,000 54,000 50,000 300,000 4 N. 1st Harrison to Noname Sewer Const 135,000 135,000 5 Cascade Orive -North of West Hayes Sewer Const 129,540 129,500 6 West Lincoln- East of Cascade Sewer Const 79,600 79,600 7 Abandon Existing, Church to HWY 214 Sewer Const 25,000 25,000 B Rehab Main Cleveland to Oak to Park Sewer Const 81,000 81,000 9 Rehab Interce for Youn and Mill Creek p @ 9 Sewer Const 175,000 175,000 Collections S stem Construction Total (CIP projects only) y 489,100 491000 225,000 50,000 50,000 50,000_ 1,355,100 Collections System FacOities Plan Projects (DRAFT) 1 Mit Creek PS Project -Phase 1 2 Mill Creek PS Project -Phase 2 3 I-5 PS Project 4 I-5 FM Project 5 Stevens PS Project 6 Stevens FM Project 7 Young Street Pipeline Project 8 front Street Pipeline Project 9 Mill Creek Interceptor Pipeline Project 10 Progress Way Pipeline Project 11 Hayes Street Pipeline Project 12 Brown Street Pipeline Project Sanitary Sewer Service to North Area (2005 PFP 13 Pro ~) Sanitary Sewer Service to Southwest Industrial Area 14 2005 PFP Pum Station Project) ( P Sanitary Sewer Service to Southwest Industrial Area 15 2005 PFP Pi line Pro ect Pe ~ ) 16 Area Outside UGB 17 Replacement Costs-Collection System Piping 18 Equipment Replacement (VAC Truck) Pump Station Upgrades (Existing Upgrades - 19 Reliat>ili tY) $ 336,000 $ 184,000 $ 215,000 $ 860,000 $ 460,000 $ S $ 50,000 $ 75,000 S $ 422,000 $ 1,688,000 $ 200,000 $ 800,000 $ 144,000 $ 576,000 460,000 $ 350,000 75,000 $ 1,120,004 2,110,400 1,000,000 $ 30,000 30,000 $ 190,400 190,400 720,000 1,075,000 $ 92,000 92,000 46D,000 $ 460,000 $ 460,000 75,000 2,300,000 350,000 275,000 76 No. P '" venue Re Source 2009 -10 2010- -11 2011 -12 2012 ~13 1013 -14 ~' _2014. -15 Total W~bn~ter: Storm Drain Construction 1 3 Marshall Street Culvert (P ) Storm SDCICIP 110,000 110,000 2 North Front Det. - Culvert to Commerce Storm SDCICIP 18,000 249,000 267,000 000 112 3 Hardcastle Culvert Replacement (P1) form SDC S 112,000 000 523 , 523,000 4 Works P8 Settlemier Detention and Outlet ( ) Storm SDC , 50 000 5 3rd Street Storm Sewer orm CIP St 50,000 , 6 Wetland IWUgat~on N4sc Storm SDC 25,000 25,000 25,000 25,000 25,000 25,000 150,000 7 . rm w r Willow Avenuel Myr11e Reroute Sto Se e Storm SDCICIP 143,000 143,000 e Storm Water Maintenance Program form CIPISewer Const S 50,000 50,000 100,000 9 f . P6 North 2nd ~ 3rd • South o Yew St ( ) Storm SDCICIP 232,200 232,200 10 LandauJl.aureUGeorge Stain (to Pudding) Storm SDCICIP 100,000 500,000 200,000 800,000 ' T I Storm Drain Construction ota 137 000 485 200 467 000 125 000 525 000 748 000 2 487 200 Total Public Works CIP Only _ 12,467,300 15 525,700 ~ 41,508 804 ~_ 44,529000 ~ 34,446 000 ' 1981,000 ' iii 3i6 054 77 No Protect Revenue 4009 2010- 2011.,. 2012 1013 2014 Total Source -10 11 -12 •13 •14 •13 Yransit 1 Transit Parking Improvement Stimulus 63,000 63,000 Transit Facility Construction Total 63 000 63 000 78 -, -~~ 1,.r f ~~.'~ ~'04DBUR N June 8, 2009 T0: Honorable Mayor and City Council Aw I~ FROM: Dan Brown, Public Works Director SUBJECT; PUBLlC HEARING FOR THE ESTABLISHMENT OF THE IRONWOOD SUB- DIVISION IOCA! IMPROVEMENT DISTRICT FOR REPLACEMENT OF STREET TREES AND SIDEWALK REPAIRS RECOMMENDATION: Council to conduct a public hearing to receive input from a#fected property owners regarding the establishment of a local Improvement District for the replacement of street trees and sidewalk repairs within the Ironwood Sub- division. Upon receipt of public comment and remonstrances, Council shall determine to proceed, suspend, or reconsider the establishment of a Local Improvement District to replace street trees and repair sidewalks in the Ironwood Sub-division. BACKGROUND: The Ironwood Homeowners Association met with City staff on July 29, 2008 to express concern and frustration with damage to sidewalks, curbs, and in-ground sprinkler systems being caused by the street trees planted in the Ironwood Neighborhood. In the fall of 2007, the Ironwood Homeowners Association had made a similar request for replacement of the street trees and the request was denied by the Community Development Director. The street trees planted in the Ironwood neighborhood are a American Sweetgum (l:iquidambar styraciflua). They are a colorful ornamental deciduous tree. At the time the site development plans were approved for the Ironwood neighborhood, the American Sweetgum was an approved street tree. The City has since removed the American Sweetgum from the list of approved street trees because of it propensity to cause damage to sidewalks, curbs, and streets due to its shallow root system. The tree is also prone to storm damage because of its shallow root system. Agenda Item Review; City Administrato City Attorney Finance 79 Honorable Mayor and City Council June 8, 2009 Page 2 Staff explained to the Ironwood Homeowners Association representatives at the July 29, 2008 meeting that the City "technically or legally" does not have an obligation to replace the street trees. Staff reminded representatives that removal of the street tree would require a permit issued by the City and that the individual property owner would be responsible for cost of replacing the tree and any repairs needed for the sidewalk. Staff did offer to administer a Local Improvement District to remove the existing American Sweetgum trees and replant with a variety that the neighborhood selected that was on the approved list of street trees. On September 3, 2008 the Ironwood Homeowners Association wrote a letter to Dan Brown, Public Works Director requesting that the City of Woodburn put together and present to them a proposal for the removal and replanting of trees, the repair of sidewalks and irrigation system to present to the Homeowners Association members. On September 22, 2008, Council approved initiating a LID for the Ironwood Neighborhood on behalf of the Ironwood Homeowners Association with Resolution 1906. DISCUSSION: At the May 11, 2009 Council Meeting, the Council approved Resolution to declare an "Intent to Improve" will allow proceeding with the formal adoption of the L1D for the Ironwood Neighborhood consistent with Ordinance 2105. Preparation of the Engineering Feasibility Report was done based upon Council approval to initiate the LID establishment process to address the concerns raised by the Ironwood Homeowners Association. Qn behalf of the Ironwood Neighborhood, the ironwood Homeowners Association approved the Engineering Feasibility Report and the estimated distribution costs or assessments that would be imposed on benefiting properties. The Ironwood Homeowners Association then circulated a petition and obtained signatures from of 70 percent of the benefiting properties to initiate the LID as proposed by the Engineering Feasibility Report. FINANCIAL IMPACT: City costs to administer the LID are estimated at $4,000. Should Council establish the tID and proposed assessment, any cost over-runs incurred by the project would be borne by the City. 80 ~,-, f'i`~;1rY..~„ ..• .j ~r [ ; '~ t}DBUR,~ r,~~,~,i~:,:,~"i ohs., __,_ June 8, 2009 T0: Honorable Mayor and City Council FROM; Dan Brown, Public Works Director SUBJECT: PUBLIC HEARING FOR THE VACATION OF BROADWAY STREET BETWEEN "A" STREET AND "B" STREET RECOMMENDATION: ~, That City Council conduct a public hearing to receive input from affected property owners regarding the vacation of Broadway Street between "A"Street and "B" Street. Upon receipt of public comment and remonstrances, the City Council shall determine to proceed, suspend, or reconsider the vacation of Broadway Street between "A" Street and "B" Street. BACKGROUND: The City Council initiated vacation proceedings on May 11, 2009 by adopting Resolution No. 1934, which set 7;00 P.M. on June 8, 2009 in the Woodburn City Council Chambers, 270 Montgomery Street, Woodburn, Oregon, as the time and place for the public hearing on whether the Broadway Street Right-of-Way shall be vacated. This portion of Broadway Street, between "A" and "B" streets has a 60 foot Right- of-Way y and is approximately 200 feet in length. It provides access to the City properties on both sides and is used as parking for City employees. Broadway Street is a dead end street and is not scheduled for improvement in the Capital Improvement Program. Although this portion of Broadway Street under consideration has no value from a transportation point of view, it does have city and franchised utilities in the right of way, which have been dealt with through the recommended conditions of approval. All franchised utilities have been notified of the vacation of Broadway Street between "A" Street and "B" Street. Only Portland General Electric and Wave Broadband responded with a need to retain an easement for their existing Agenda Item Review: City Administratdi~~~- , ~ City Attorney ~'r Finance 81 Honorable Mayor and City Council June 8, 2009 Page 2 facilities, and a need for access to provide future maintenance, which has been dealt with through the recommended conditions of approval. DI cussloN: At the May l 1, 2009 Council Meeting, the Council approved Resolution No. 1934 to initiate vacation proceedings for the portion of Broadway Street, between "A"Street and "B" Street, located in Section 18, Township 5 South, Range 1 West, of the Willamette Meridian, City of Woodburn, Marion County, Oregon. A. FINDINGS 4F FACT: 1. location: The proposed Right-of-Way to be vacated is Broadway Street between "A" Street and "B" Street. A location map is provided in Exhibit 1. 2. Jurisdiction: The City has jurisdiction over the Right-of-Way proposed to be vacated. 3. Current land use and zoning: The majority of the property surrounding the area to be vacated is zoned Light industrial (Ilj, Public/Semi Public ~P/SPj and Railroad property, The surrounding land use and zoning will not change by vacating the proposed portion of Broadway Street. 4. Current use of Right•of-Way proposed for vacation: The Right-of-Way proposed for vacation is improved with a paved surface, curbs, drainage, and pedestrian facilities. It is currently being used as an access to the adjacent City of Woodburn facilities and parking for City personnel and employees of surrounding businesses. 5. Transportation needs: By vacating this portion of the public Right-of- Way the needs of the public will not be prejudiced. The Right-of-Way of 6roadway Street between "A" Street and "B" Street currently provides parking for City personnel, City access to vehicles, and the occasional pass through traffic. 82 Honorable Mayor and City Council June 8, 2009 Page 3 B, CONDITIONS OF VACATION 1. A Public Utility Easement (PUE) shall be provided to all franchised utilities within the existing Right-of-Way. 2. Signs limiting Public access shall be put in place. Structural changes may occur in the future as needs dictate and funds allow. The Public works Department has considered vacating this portion of Broadway in the past but has not taken action. The existing Broadway Street right of way setbacks complicate the Installation of the Public Works emergency fuel facility. Vacation of the Right of way will allow increased secure parking for Public Works and Transit equipment and vehicles, allow the fuel facility to be located out of the traffic lane in the yard and eliminate an unsafe line of sight hazard that has existed for several years. FINANCIAL IMPACT: The estimated cost of demarking the vacated street area as City property is estimated at $2500 and will be distributed between Services Division and the Water Resources Division. Maintenance and Support 83 ~TCO R ~ , .3, 1 ~~ ~O ~O~ Py~ ~~ \lO. \~ MF y ST ~s~ ~~ ,.~~` ~ ~,~~ .~~ Asp S~. O ~,y _' S ° QA ,, ST ~ oti, .~o~ ~O ,~ ~, ti`O~ ~ / 0o Gl ~ . ....... ... .... ,, ...... _.A ,/ ~ P OP"~ ED VACATION OF~ ~O AY ST. B~T.WEEN~ ..::~ ' /' 'A' ST. AND •B' S ~ o ~° y~ ~ ~o~ ~/ ~/ I eRogo ~`° ~v~ c~ ~~Y S T C~N~Q ~a • .N A ^~ ~9C!F/~,n ~ h~ p'7p ~ '-r'9//~ ~ L O q0 yo~,\ tic ,~ Sr ~vwQiT 1 JUNE 8, 2009 84 CITY OF WOODBURN PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION /'~ r ~ DBUR~ June 8, 2009 T0: Honorable Mayor and City Council through City Administrator FROM: Jim Row, Community Services Director SUBJECT: Mill Creek Greenway Phase I Project RECOMMENDATION: Based on the work and recommendations of a small group of residents tasked with reviewing the Mill Creek Greenway Phase 1 Project, it is recommended that the City Council move to proceed with Phase I of the Mill Creek Greenway Project with the modifications outlined in this Agenda Item. Staff is under no illusion that these recommendations will satisfy every concern; however, we do believe that the City's due diligence to date has produced important compromises that address many of the concerns raised during the Council's March 23, 2009 meeting. These compromises will allow the project to move forward, consistent with our existing contact with Oregon State Parks, and do not require revisions to the proposed Parks Master Plan currently pending before the City Council. Other alternatives (see ALTERNATIVES, ranging from canceling Phase I or reducing the scope of the project, could potentially result in a breach of contract with Oregon State Parks. Staff strongly recommends against any action that could result in breaching our existing funding agreement. After carefully working on the proposed modifications, staff does not believe the recommended changes would constitute a breach of contract, and can be easily achieved. In addition, our design team has advised us that it may be possible to bid the project and complete work outside of the waterways and wetlands this summer. Work requiring wetland permits would not be completed until springl summer 2010. Initiating the project during the current season could potentially yield favorable bid results, due to the depressed construction industry. Agenda Item Review; City Administrat City Attorney . Finance 85 Mayor and City Council June 8, 2009 Page 2 BACKGROUND: During the City Council's March 23, 2009 meeting, the Council asked that staff meet with area residents to discuss and address various concerns raised at that time about Phase I of the Mill Creek Greenway Project. These concerns were raised as part of the Council's deliberation on the proposed citywide Parks Master Plan, which includes multiple phases of the Greenway Project. The Council also asked that once a neighborhood meeting had occurred, that a Staff Report be developed providing options for the project, including: 1 j continuing with the project as planned, 2) canceling the project entirely, or 3} changing or reducing the project's scope. The Council also directed that no further Phase 1 activities, such as bids, etc, be taken until concerns could be addressed. Per City Council direction, staff hosted an April 16, 2009 meeting with residents, many of whom live in the current project area, to discuss concerns that have recently been raised with the project, More than 70 people attended the meeting, in which many issues were raised, including concerns that the project would negatively impact crime, property values, and wildlife in the area. Most of the concern with the project appeared to be centered on the wood chip section that runs through the environmentally sensitive area from Wilson Street to Deer Run Street. SYNOPSIS -MILL CREEK GREENWAY PROJECT: _...- The City's vision for an interconnected trail system throughout the Mill Creek Greenway corridor dates back to the 1960's, as properties were acquired and set aside for future development. Over the years, many policies have been established by the City Council in support of this vision, including: • Parks and Recreation Comprehensive Master Plan (Adopted 1999) • Transportation System Plan (Adopted 2005) • Woodburn Comprehensive Plan (Adopted 2005} • Mill Creek Greenway Master Plan (Adopted 2006} In April 2007, the City Council adopted goals for 2007-2009. The completion of the Mill Creek Greenway Phase I project was an included goal. Also in April 2007, the Community Services Department applied for (with authorization from City Council) and was awarded a $210,000 grant from the Oregon State Parks local Government Grant Program. This grant, matched with $255,000 in Parks 86 Mayor and City Council June 8, 2009 Page 3 SDCs, provided funding for the replacement of the Hermanson Park I playground, as well as the design and construction of the Mill Creek Greenway Phase I Trail. In the spring of 2007, the Budget Committee and City Council authorized funding for the project. In September of that same year, the City Council authorized the City Administrator to execute the Mill Creek Greenway grant agreement with Oregon State Parks. In January 2008, the Community Services Department hired Firwood Design Group (the lowest cost of the eight proposals received to complete the design for the trail and oversee its construction. In May 2008, the playground at Hermanson Park I was replaced, utilizing volunteer labor from approximately 125 high school students. The design team and City staff have developed the design nearly to the point of completion. The design team's environmental biologist has completed the permit application required by the Oregon Department of State Lands and the U.S. Army Corp. of Engineers for work to be completed in jurisdictional wetlands. The application has not been submitted, as we are awaiting a final decision regarding the scope of the project. In January 2009, the Recreation & Park Board designated completion of the Mill Creek Greenway Phase I project as their # 1 park development priority for the year. DISCUSSION - COMMUNITY~ME_;TIN~, CITIZEN INPUT & PROPOSED MODIFICATION: As a result of the Council's direction, staff conducted a citizen meeting to discuss community concerns. At the conclusion of the April 1 b meeting, the City Administrator summarized the Phase I issues as the following: • The trail's proximity to wetlands. • Winter water levels and the potential of the trail being "washed out." • Safety concerns due to a lack of lighting near the proposed parking lot and adjacent field. • Lack of fenced areas adjacent to back yards near the trail. • Impacts to wild life, specifically ducks. • Financial impacts resulting from maintenance and up-keep. • ADA access. • Increased neighborhood traffic flow and traffic congestion. • Concerns that easier access to park areas will attract more crime, graffiti, etc. • Issues surrounding emergency vehicle access. 87 Mayor and City Council June 8, 2009 Page 4 • Potential losses to driveways. • Overall detrimental impacts to environmental quality. • Pond safety and the potential of children drowning. As a result of the significant number of issues raised by many who attended the meeting, and at the direction of the City Administrator, staff determined that the next step should involve meeting with a small group of community residents and concerned neighbors to work out the concerns and develop compromises. Six individuals with varying views on the project were selected by staff to participate in this exercise. The process consisted of a visit to the project site and one follow up meeting. The community members who worked with staff in further exploring issues, concerns and alternatives included: • Bruce Thomas Zandi Cox Brenda Tuley • Linda Mayer • Durrell Crays Lisa Ellsworth All six members participated in a site visit and five members attended the follow- up meeting on May 18. The meetings were very productive and, except as noted, consensus was reached in developing nine recommendations to Council. It is important to note, however, that one member of the group still desires that the project not proceed at all, but that if it does, the project should incorporate the following nine recommendations developed by the group: 1. In the area south of the pond, the trail should be constructed at least 25 feet away from the neighbors' property lines. 2. In Hermanson Park 3 (from Wilson Street to the north edge of the pond) the trait should be constructed along the tree line, immediately to the east of the creek, rather than along the east property line. 3. Four of the five members present believed that in the section from Wilson Street to Deer Run Street, the trail's surface should consist of screened gravel fines, rather than wood chips. The other member believed that a natural (mowed grass) surface should be used in the area south of Wilson Street, rather than screened gravel fines or wood chips. 4. As the terrain allows, a 4-5 foot buffer should be mowed on each side of the screened gravel fines trail from the Deer Run trailhead to Wilson Street. 88 Mayor and City Council June 8, 2009 Page 5 5. The observation platform should be moved from the east side of the pond to the clearing at the north side of the pond, and should face south. 6. Good signage should be included at key trail access points. The signage should identify the greenway trail and point out important park rules, such as the fact that the trail/ park closes at dark. 7. The City, in cooperation with the Meadow Park Homeowners' Association, should install "Private Property - No Trespassing" signs on the tennis and basketball courts. 8. The cherry tree adjacent to the proposed sidewalk on Marshall Street should be removed, to enable the sidewalk to remain a consistent 5 feet in width. 9. Street lighting for security should be provided at the trailheads (Deer Run, Cleveland/ Brown) and at the Stark Street crossing. The City should work with adjacent property owners to confirm their desire for security lighting, Five of the six members present at the May 18 meeting expressed their belief that the project will have a minimal impact on wildlife. They understand that through the wetland permitting process, the Oregon Department of Fish and Wildlife will review the project to ensure that unreasonable impacts to wildlife do not occur. The group articulated a desire for the City to make a strong commitment toward maintenance and improved public safety in the project area. They proposed that we include public safety and maintenance plans as a component of this report. One member of the group stated that they could only support the project if the Police Department provided a plan to increase their presence and improve public safety in the project area. Consequently, the Police and Public Works Departments have submitted the following plans for public safety and project maintenance: Public Safety: The Police Department has reviewed the project and already taken steps to improve public safety in the project area. Specifically, they have received a trespass enforcement/ permission request from the owner of the Shalimar Estates mobile home park. This individual also owns a parcel of land south of the project site, where homeless camps have been reported. The trespass request provides the Police Department with blanket authorization to remove and/ or arrest individuals trespassing on the property. The Police 89 Mayor and City Council June 8, 2009 Page 6 Department has identified this as being within the Woodburn city limits, and therefore, also within the City's jurisdiction. In addition, the owner of the property recently cleared a significant amount of brush, significantly improving the visibility of the site. Much of a community's law enforcement success comes from fhe involvement of its citizens. To facilitate that involvement, the police department will work with project area residents to develop a formal neighborhood watch program and will encourage their involvement in a citizen's police academy. Similar academies have been conducted very successfully with the local business community. The police department also agreed to conduct periodic patrols through the project area, as call load permits. Maintenance Plan: Completion of the Mill Creek Greenway Trail will bring about additional maintenance responsibility for City grounds maintenance crews, with no increase in staffing. However, the trail is intended to be a low maintenance facility that provides public access to the Mill Creek watershed and natural greenway within the City. City performed maintenance activities will consist of weekly mowing, to maintain a 4-5 foot buffer on each side of the trail from April through Qctober. More intensive mowing will be provided to the majority of Hermanson Park I, the site of the recent playground installation. To promote healthy streams, Public Works is adopting the best management practice of allowing native vegetation to grow within a buffer along Mill Creek. Past practices of mowing the wetland areas and buffer adjacent Mill Creek is not consistent with best practices intended to promote the preservation of healthy streams. The screened gravel fines section of the trail south of Wilson Street will be groomed and gravel applied, where needed, on an annual basis. City staff will pick up trash and garbage along the trail on weekly basis, prior to mowing. "Trail Blazer" signs will be provided along the trail to identify key natural features to observe, distances between points, and general public information. Public Works has implemented an Adopt-A-Park program encouraging neighborhoods, service organizations, businesses, church groups, and students to perform volunteer community service projects as a supplement to the root level of maintenance provided by the City. ALTERNATIVES: 90 Mayor and City Council June 8, 2009 Page 7 As largely provided to the City Council during the May 11, 2009 Council meeting, staff has identified the following alternatives and their possible consequences: 1. Continue with Proiect with Citizen Recommendation Incorporated The City Council could proceed with Phase I of the project as modified to include the recommendations generated from the community group, Although these recommendations are not likely to resolve every concern, they do address many of the issues raised by concerned citizens. Continuing with a modified Phase I project also avoids any breach of contract with State Parks and the potentially negative impacts associated with the grant conditions. Staff also believes that this alternative is consistent with the City's existing plans and park policy. 2. Continue with Project as_.Ori~inall~Pla,n Provided the City's grant extension request is approved, the funding authorized by the State of Oregon will remain dedicated to the project and the project will continue as originally planned, albeit 12 months later than anticipated. 3. Ca_nce, I Pha_I Proi,. ect The City Council could choose to halt all work on the project, effective immediately. Doing so would put the City in breach of the grant agreement with Oregon State Parks. Negotiations with the State would need to commence to determine what remedy they would seek, which might include reimbursement of al! State funds expended on the project to date. Our agreement with the State provides for a grant amount of $210,000 or 47.9b~a of the project's costs, whichever is less. To date project expenditures total approximately $95,000. We have a contractual obligation for an additional $3,000 in project design fees. Staff is also concerned that breaching an existing contract with State Parks could jeopardize future park grants, such as the pending $750,000 grant submitted for the completion of Centennial Park. Councilors should also note that canceling any portion of the Greenway Project will require modification of the now pending Park Master Plan in order to ensure consistency with Council direction. 4. Reduce the protect Scope 91 Mayor and City Council June 8, 2009 Page 8 The City Council could choose to amend the scope of the project; potentially eliminating a component of the project. This action might reduce the overall project cost, but would put the City in breach of the grant agreement. In this scenario, negotiations with the State would need to commence to determine an appropriate remedy. Potentially, the State might consider the agreement breached and seek full reimbursement of State funds expended to date, or they might agree to keep the agreement in force, and simply reimburse the City at the contractually described rate of 47.96% of project costs. Again, the repercussions of this action could impact the City's ability to obtain future State Park grants and may require modifications to the proposed Parks Master Plan. 5, Other action as deemed approg~riate_ The City Council could take other action it deems appropriate with respect to this project. FINANCIAL IMPACT; 4f the $465,000 project budget, approximately $95,000 has been spent to date to install the playground at Hermanson Park I and complete a significant portion of the trail design work. Design costs to incorporate the changes recommended above would increase by $20,740. Construction costs are anticipated to increase by approximately $20,000. 92 /~'1 -~1 ''1'it~f ,, - ~w ~ooDBVRN jr7c ~'~;~~~~+l li:~ IA'b ~1 ~ _ ~ ~ ~•~ June 8, 2009 T0: Mayor and City Council through City Administrator FRAM: Ben Gillespie, Finance Director SUBJECT: Ordinance Adopting 2008.09 Supplemental Budget RECOMMENDATION: Council adopt the attached ordinance for a supplemental budget. BACKGROUND: Earlier this evening the Council conducted a hearing to consider revisions to the 2008-2009 budget. The attached ordinance reflects the Council's direction to staff at the conclusion of the hearing. FiNANCIAI IMPACT: The proposed revision increases revenue in all funds by $711,771, and total appropriations are increased by $490,147, Contingencies in all funds are increased $221,024. Contingencies in the General Fund decrease $1,500 to $1,236,551, which is 11.0% of budgeted expenditures. Agenda Item Review: City Administratc~~_„~ City Attorneyl "'~~ Finance 93 COUNCIL BILL N0.2780 ORDINANCE NO. AN ORDINANCE ADOPTING A SUPPLEMENTAL BUDGET FOR FISCAL YEAR 2008- 2009AND DECLARING AN EMERGENCY. WHEREAS, Oregon State Statute 294.480 allows for the adoption of a supplemental budget during a fiscal year to meet changes in financial planning, and WHEREAS, the Notice of Supplemental Budget Hearing and Financial Summary was published in the Woodburn Independent on June 3, 2009 as required under State budget law; and WHEREAS, the City Council held a public hearing on June 8, 2009 to give citizens an opportunity to comment on the proposed 2008-2009 supplemental budget, NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1, That the supplemental budget for fiscal year 2008-2009 is hereby adapted as set forth below. Section 2. That fiscal year 2008.2009 revenues and appropriations are adjusted as follows: Revenues Appropriations GENERAL FUND Revenue Adjustments: Miscellaneous Income -Police 5,500 Ready to Read Grant -Library 4,346 Grant -Police Assoc. League (Leis, Services) 2 Total General Fund Revenue Adjustments _~ Appropriation Adjustments: Municipal Court: Materials & Services 1,500 Police Department: Materials & Services - 5,500 Library: Materials & Services 4,346 Leisure Services: Materials & Services 2,810 Operating Contingency ~0~ Total General Fund Appropriation Adjustments ~,~~ GENERAL OPERATING RESERVE FUND: Revenue Adjustment: Transfer from General CIP Fund 41 Total General Operating Reserve Revenue Adjustment 41 { 1 Page 1-COUNCIL BILL N0. ORDINANCE N0. 94 Revenues Appropriations Appropriation Adjustments: Operating Contingency 41,911 Total General Operating Reserve Fund Appropriation Adjustments 4~t 211 TRANSIT FUND: Appropriation Adjustment: Materials & Services (Transit Services) 4,000 Operating Contingency (4,000) RSVP FUND: Revenue Adjustment: Donations 1,200 Total RSVP Fund Revenue Adjustment Appropriation Adjustment: Materials & Services 1,200 Total RSVP Fund Appropriation Adjustment 1~4._Q POLICE CONSTRUCTION FUND: Revenue Adjustment: Transfer from General CIP Fund 74,488 Total Police Construction Fund Revenue Adjustment ~J~ Appropriation Adjustment: Operating Contingency 74,488 Total Police Const. Fund Appropriation Adjustments _19 4~$.$ GENERAL FUND CAPITAL IMPROVEMENT FUND: Revenue Adjustment: Transfer from Other Funds 20_. 7,00 Total General Fund CIP Revenue Adjustments 2.lU,7~.o.Q Appropriation Adjustment: Capital Outlay -Plaza 12,000 Capital Outlay -Parks Plan 61,500 Capital Outlay - Greenway Construction { 366,000) Transfer to General Operating Reserve Fund 41,911 Transfer to Parks SDC Fund 374,516 Transfer to Police Construction Fund 74,488 Operating Contingency $ Total General Fund CIP Appropriation Adjustments PARKS SYSTEM DEVELOPMENT (SDC) FUND: Revenue Adjustment: Transfer from General CIP Fund 374,516 Total Parks SDC Fund Revenue Adjustment ~4~ Page 2 - COiTNCIL BILL N0. ORDINANCE N0. 95 Appropriation Adjustment: Transfer to Other Funds Operating Contingency Total Parks CIP Fund Appropriation Adjustments WASTEWATER FUND; Appropriation Adjustments; Wastewater Operations; Materials & Services Sewer Line Maintenance: Materials & Services Operating Contingency SELF INSURANCE FUND: Appropriation Adjustments: Materials & Services - OperatingContingency Workers Compensation Ins. Revenues Appropriations 207,000 167,S1b ~~ 4,726 21,250 (25,976) 40,000 (40,000} Section 3. That if any clause, sentence, paragraph, section or portion of this ordinance for any reason shall be adjudged invalid by a court of competent jurisdiction, such judgment shall be confined in its operation to the clause, sentence, paragraph, section or portion of this ordinance directly involved in the controversy in which such judgment is rendered. Section 4. This ordinance being necessary for the public peace, health and safety, an emergency is declared to exist in that appropriation adjustments are necessary to meet estimated expenditures that will need to be paid within the next 30 days and payment cannot be made until such time as appropriations are adopted by the Council and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Approved as to Form: City Attorney Date APPROVED Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon Page 3 -COUNCIL BILL N0, ORDINANCE N0. KATHRYN FIGLEY, MAYOR 96 ~ j DBURN In;~r;~:ra;~t;! I:~;~l p ~'" June 8, 2009 T0: Honorable Mayor and City Council through City Administrator FRAM: Jim Hendryx, Community Development Director SUBJECT: Establishing a System Development Changes (SDC Deferral Program for Single Family Dwellings COUNCIL GOAL: Promote Economic Development -complete the economic development plan in partnership with the Chamber of Commerce; revisit the City's economic strategy regarding business attraction, retention, and sustainability. RECOMMENDATION: Council approve the necessary ordinance amendments implementing a SDC deferral program for single-family dwellings and directing staff to implement policies and procedures to carry out the deferral program. BACKGROUND: It is recognized that there has been a significant economic downturn in our economy. The Building Industry has been greatly impacted by this downturn and by the difficulty of obtaining loans for construction. To help offset costs associated with construction, several jurisdictions throughout the state have implemented changes to the time SDC's are collected. Several jurisdictions are now offering SDC deferrals; allowing collection at the time of the final building permitloccupancy permits for single-family dwellings. Council was briefed on April 27, 2009 on such programs and directed staff to return with the necessary ordinance amendments to implement the single-family SDC Deferral program. The SDC deferral program moves the collection point of the single-family SDC's from the time of issuance of a building permit to the time of occupancy permit. DISCUSSION: The single-family SDC Deferral program will allow ownerslbuilders to defer payment of the SDC's until occupancy permit. As construction loans typically have high interest rates, the deferral agreement will result in interest savings to the ownerlbuilder, which can be passed through to the future homeowner. Several cities, including Redmond, Bend, and jurisdictions in the Portland Metropolitan Area have packaged similar SDC deferral programs into building incentive programs to provide assistance during the recent economic slowdown. House Bill 2865 contemplates similar timing of payment for Agenda Item Review: City Administrato City Attorney Finance 97 Sec~on 2. Section 3 (C) of Ordinance No. 2111 is amended to read as follows: (Cj Payment of Charges. Applicants for building permits or development permits shall pay the applicable system development charges prior to the issuance of the permits by the city unless charges are financed pursuant to a City approved installment or deferral program. Section 3. Section 3 (CJ of Ordinance No. 2250 is amended to read as follows: (C) Payment of Charges. Applicants for building permits or development permits shall pay the applicable system development charges prior to the issuance of the permits by the city unless charges are financed pursuant to a City approved installment or deferral program. Section 4. Section 7 (A) of Ordinance No. 2438 is amended to read as follows: A. System Development Charges are due and payable at the time that the City issues the Building Permit unless charges are financed pursuant to a City approved installment or deferral program. Approved as to form: 6 / •~~~~ ~^ `~ ^ 2 ~~ City Attorney Date Approved: ~~ _ Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTE5T: Mary Tennant City Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL N0. ORDINANCE N0. 100 ~' ~ ,; ~ OODBUR,~ W In,Arr~, ;.r.;! tlt,r June 8, 2009 TO; Honorable Mayor and City Council FROM: Dan Brown, Public Works Director SUBJECT: ADOPT ORDINANCE TO ESTABLISH A LOCAL IMPROVEMENT DISTRICT TO REPLACE STREET TREES AND REPAIR SIDEWALKS IN THE IRONWOOD SUBDIVISION RECOMMENDATION: Council to adopt an Ordinance to establish a Local Improvement District for the replacement of street trees and sidewalk repairs within the Ironwood Subdivision. BACKGROUND: Council conducted a Public Hearing to receive input from affected property owners regarding the establishment of a Local Improvement District far the replacement of street trees and sidewalk repairs within the Ironwood Sub- division. Upon conclusion of the Public Hearing and prior approval of the Engineering Feasibility Report and proposed property assessments, the Council elected to proceed with the establishment of a Local Improvement District for the replacement of street trees and repairs to sidewalks in the Ironwood sub- division, DISCUSSION: At the May 11, 2009 Council Meeting, the Council approved Resolution to declare an "Intent to Improve" will allow proceeding with the formal adoption of the LID for the Ironwood Neighborhood consistent with Ordinance 2105. A Public Hearing was held on June 8, 2009 and Council elected to proceed with the establishment of the Local Improvement District through the adoption of the attached ordinance. Agenda Item Review: City Administrato ity Attorneys Finance 101 Honorable Mayor and City Council June 8, 2009 Page 2 FINANCIAL IMPACT: City costs to administer the LID are estimated at $4,000. Should Council establish the lID and proposed assessment, any cost over-runs incurred by the project would be borne by the City. 102 COUNCIL BILL N0. 2782 ORDINANCE N0. AN ORDINANCE RELATING TO IMPROVEMENTS OF THE IRONWOOD SUBDIVISION FOR THE REPLACEMENT OF STREET TREES AND REPAIRS TO SIDEWALKS, ADOPTING THE LOCAL IMPROVEMENT DISTRICT, DIRECTING THE CONTRACT AWARD, PROVIDING FOR PAYMENT OF COSTS THROUGH ASSESSMENT OF PROPERTIES IN THE LOCAL IMPROVEMENT DISTRICT. WHEREAS, the City Council considers the replacement of street trees and repairs of sidewalks to be necessary and beneficial; and WHEREAS, The City Council has authority to initiate the Local Improvement District improvement and procedure process as per Ordinance No. 2105, and WHEREAS, The City Council by adopting Resolution No.1906, instructed the City Engineer to prepare the engineering feasibility report for the improvements; and WHEREAS, the City Council reviewed and approved the engineering feasibility report on the replacement of street trees and repairs to sidewalk on May 11, 2009; and WHEREAS, the City Council by Resolution No.190b, declared its intent to replace street trees and repair sidewalks in the Ironwood Subdivision through a Local Improvement District process, adopted the method of assessment, established a date for the public hearing; and WHEREAS, the Public Hearing was held on June 8, 2009 and there are no objections or remonstrances suff cient to delay the City Council action; NOW, THEREFORE THE CITY OF WOODBURN ORDAINS AS FOLLOWS: SECTION 1. INTENT TO IMPROVE The City Council deems it necessary and hereby declares its intention to order the replacement of street trees and repairs to sidewalks in the Ironwood Subdivision as described in the engineering feasibility study. SECTION 2. PROPOSED METHOD OF FUNDING: The funding mechanism to accomplish this project includes the following: CITY SUPPORT: City will provide all engineering and administrative services. City will also cover any cost over-runs associated with the project. ASSESSMENT AGAINST BENEFITING PROPERTIES: Limited to the cost associated with the replacement of street trees and repairs to sidewalks and irrigation systems in the Ironwood Subdivision. Page 1- COUNCIL BILL N0. ORDINANCE N0. 103 SECTION 3. BOUNDARY OF THE LOCAL IMPROVEMENT DISTRICT: The Boundary of the LID shall be the boundary of the Ironwood Subdivision at Tukwila. Exhibit "A", attached hereto, depicts the areas of sidewalk repair to be funded by the LID. Exhibit "B", attached hereto, depicts the tree replacement to be funded by the LID, SECTION 4. PROPERTIES WITHIN THE LOCAL IMPROVEMENT DISTRICT: All properties listed below are located in Ironwood @ Tukwila and Ironwood ~a Tukwila 2 Subdivisions: Situs Address Ma 1Tax Lot Lot # Owner 2516 Colewood Drive 051 W07AA00100 1 Lau hre , He & Brenda 2514 Colewood Drive 051 W07AA00200 2 Smith, Carl J & Wilmes-Smith, Linda L 2512 Colewood Drive 051 W07AA00300 3 Womble, Robert B II 2515 Colewood Drive 051 W07AA00400 4 Rios, Arnoldo De Los & Rios, Ma dalena De Los 2525 Colewood Drive OS 1 W07AA00500 5 Haneber , Eric B & Pamela J 6321ronwood Terrace 051 W07AA00600 b Hendricks, Kevin M & Kimberl L 644 Ironwood Terrace OS 1 W07AA00700 7 Koe in , Paul R & Kristen K 6S6 Ironwood Terrace OS 1 W07AA00800 8 Glavnik, Nikola & L udmila 668 Ironwood Terrace OS 1 W07AA00900 9 Wolfer, Jon A & Debra R 682 Ironwood Terrace OS 1 W07AA01000 10 Nielsen, Shannon T & Rubin, Steve P 251 S Heron Street OS 1 W07AA01100 11 Seethoff, Patrick M & Mar Anne L. 2537 Heron Street OS 1 W07AA01200 12 Dean, William T & Sandra J 2559 Heron Street 051 W07AA01300 13 Federal Home Loan Mort a e Co 2571 Heron Street 051 W07AA01400 14 Blomber , Walter M &. Norma T 695 Ironwood Terrace 051 W07AA01500 15 Gsell, Susan H 683 Ironwood Terrace 051 W07AA01600 16 Stoats Fam LT & Stoats, William J Tre 671 Ironwood Terrace 051 W07AA01700 17 Christoff, David J. & Jane E 669 Ironwood Terrace 051 W07AA01800 18 Reinhardt, John A & Rena F 657 Ironwood Terrace 051 W07AA01900 19 Barbour, John & Barbour, Linda 645 Ironwood Terrace 051 W07AA02000 20 Riehl, Julia F Marcotte-Lin b23 Ironwood Terrace 051 W07AA02100 21 Beam, Thomas L & Suzan T 601 Ironwood Terrace O51 W07AA02200 22 Blanke, David E & Cristina C 599 Ironwood Terrace 051 W07AA02300 23 Edick Fam Tr &Edick, Richard C Tre & Edick, Christine M Tre _ 587 Ironwood 'T'errace OS 1 W07AA02400 24 Carter, Raymond B & Catherine M 575 Ironwood Terrace 051 W07AA02500 25 Arms, Stanle E & Ros A 563 Ironwood Terrace 051 W07AA02600 26 Jones, Bert S 559 Ironwood Terrace 051 W07AA02700 27 Garcia, Jose L & Geor ina 537 Ironwood Terrace O51 W07AA02800 28 Shumwa , David L & Sall J 525 Ironwood Terrace 051 W07AA02900 29 Jones, Janice I & David M 503 Ironwood Terrace OS 1 W07AA03000 30 Summers, Scott D & Susan M 495 Ironwood Terrace 051 W07AA03100 31 Park, San C & Lee, Soon I 489 Ironwood Terrace 051 W07AA03200 32 Brewer, Robert K & Kim M Page 2 - COUNCIL 81LL N0. ORDINANCE N0. 104 467 Ironwood Terrace 051 W07AA03300 33 Shim, H on W & Shim, Mi Youn 445 Ironwood Terrace 051 W07AA03400 34 Doole , Michael R & Maureen P 423 Ironwood Terrace 051 W07AA03500 35 Miller, Mari Lee 428 Ironwood Terrace 051 W07AA03600 47 Maxwell, Michael P & Patricia J 487 In lewood Lane OS 1 W07AA03700 48 Ka ssof, Bill & Noreen 465 In lewood Lane O51 W07AA03800 49 Ka ssof, Bill & Noreen 443 In lewood Lane 051 W07AA03900 50 Veliz, Liza M & Torres-Solis Rodri o 444 In lewood Lane O51 W07AA04000 58 Avalos, Luis Alberto Cardenas 458 In lewood Lane O51 W07AA04100 59 Hannon, Ja E & Becere, Sall 470 In lewood Lane 051 W07AA04200 60 Carr, Kevin M & Lisa H 486 In Iewood Lane O51 W07AA04300 61 Perez, I nacio 491 Muirfield Lane OS 1 W07AA04400 62 Hau h, Aleta D & Aaron 492 Muirfield Lane 051 W07AA04500 63 Kim, Anna B 2511 Gra stone Drive 051 W07AA04600 64 Shones, Gabriel D 2523 Gra stone Drive OS 1 W07AA04700 65 Peterson, Daniel & S lvia 2535 Graystone Drive 051 W07AA04800 66 Smith, Lauretta F 2547 Gra stone Drive 051 W07AA04900 67 Del Castillo, Jesus & Maria H 2569 Gra stone Drive 051 W07AA05000 68 Ja es, Pe A ~~ 2571 Gra stone Drive 051 W07AA05100 69 ~ Stuart, Robert A & Catherine 0 2583 Gra stone Drive 051 W07AA05200 70 Cantu, John & Alma 2595 Gra stone Drive OS 1 W07AA05300 ? 1 Everson, Richard L 470 Ironwood Terrace Park) 051 W07AA05500 A Ironwood @ Tukwila Homeowners Assn Inc. 2590 Broadmore Place 051 W07AA05600 74 Kent, Santia o A & Kell L 2578 Broadmore Place 051 W07AA05700 75 Salinas, Ismael Jr & Salinas, Dalia 2556 Broadmore Place OS1W07AA05800 76 Keddie, Re inaid H & Lora D 2534 Broadmore Place 051 W07AA05900 77 Whitele , William R & Greele ,Eileen F 2522 Broadmore Place 051 W07AA06000 78 Sifuentez, Daniel B & An ie M 2510 Broadmore Place O51 W07AA06100 79 Cross, Mail n J & Richard L 2519 Broadmore Place 051 W07AA06200 80 Veliz, Raul Jr, & Marie -- Trustees of the Veliz Revocable Livin Trust 2537 Broadmore Place 051 W07AA06300 81 Jensen, D 1 In yard 2555 Broadmore Place O51 W07AA06400 82 N man, Mark & Monica 584 Ironwood Terrace 051 W07AA06500 83 Shubin, Geor a Jr & Tan a N 568 Ironwood Terrace 051 W07AA06600 $4 Gre orie, Russell P 464 Muirfield Lane 051 W07AA06700 I02 Shkutnik, Aleksandr N & Shkutnik, Victoria V 472 Muirfield Lane O51 W07AA06800 103 Baltazar, Gilberto Medina 484 Muirfield Lane 051 W07AA06900 104 Ke t a, Ivan & Galina 483 Muirfield Lane O51 W07AA07000 1 OS Dunn, Joel F & Andrea R 471 Muirfield Lane OS l W07AA07100 106 Shunyayev, Gennadiy & Shunyayeva, Vera 463 Muirfield Lane 051 W07AA07200 107 Ha ar, Jennifer A & James G Walkway -Common Area OS 1 W07AA07300 Tra ct B Tukwila Partners 401 Ironwood "Terrace 051 W08BB00100 36 Camacho, Rosa C. Page 3 - COUNCIL BILL NO. ORDINANCE NO. 105 399 Ironwood Terrace 051 W08BB00200 37 Alzner, Sall L 377 Ironwood Terrace OS 1 W08BB00300 38 Mitchell, Todd M 365 Ironwoad Terrace 051 W08BB00400 39 Mittmann, Hubertus J & Imme H 343 Ironwood Terrace O51 W08BB00500 40 Hanber ,Heather R 2598 Edgewater Drive OS 1 W08BB00600 41 Cam bell, Jacob & Rubert, Kaitlin 25$6 Ed ewater Drive 051 W08BB00700 42 Stucki, Berkle J &Stucki, An ie 370 Ironwood Terrace 051 W08BB00$00 43 McCallum, Peter J & McCallum, Ila F 382 Ironwood Terrace OS 1 W08BB00900 44 Cortez, Carlos Martinez & Guillen Roberto Marin 394 Ironwood Terrace 051 W08BB01000 45 Fernandez, Eduardo & Fernandez, Donna 416 Ironwood 'Terrace 051 W08BB01100 46 Sanchez, 4swaldo G 431 In lewood Lane OS 1 W08BB01200 51 Wallace, 'T'homas J Trustee 427 In lewood Lane OS 1 W08BB01300 52 _ Stevland, Britt C 415 In lewood Lane 051 W08BBOI400 53 Heide, Michael D & Heide Teresa A 403 Inglewood Lane 051 W08BB01500 54 Deutsche Bank National Trust Co. 408 In lewood Lane 051 W08BB01600 55 Potter, Randall J 412 In lewood Lane 051 WO$BB01700 S6 Baltazar, Hipolito M & Baltazar, Elizabeth F & Fre oso, Guillermo A 426 In lewood Lane OS 1 W08BB01800 57 Dunbar, Nathan C & Dunbar, Maryann M 2574 Edgewater Drive OS 1 W08BB02000 $5 Cantu, John A Jr 335 Quail Run Circle 051 W08BB02100 86 Robinson, Donna 327 uail Run Circle 051 W08BB02200 $7 Sterlin , Mark D &Sterlin ,Marcia 315 Quail Run Circle 051 W08BB02300 88 Jagernauth, David & Haglund, Christina L 316 Quail Run Circle 051 W08BBU2400 89 Jamison, Gilbert D & Shirle K 328 Quail Run Circle OS 1 W08BB02500 90 Sanders, Lon L & Sanders, Pe S 336 Quail Run Circle 051 W08B$02600 91 Yan, Kristi L & Yan, Min 2562 Ed ewater Drive 051 W08BB02700 92 Baxle , Richard A & Baxle ,Deanna C 2550 Ed ewater Drive 051 W08BB02800 93 Ellingson, David B & Ellingson, Kimberl 2548 Ed ewater Drive 051 WO8BB02900 94 Wills, John F ~ Wills, Deborah B 253b Ed ewater Drive 051 WOSBB03000 95 Kuznetsov, Antoni K & Kuznetsov, Ekaterina 2524 Ed ewater Drive 051 W08BB03100 96 Mar uez, Robert C 2512 Ed ewater Drive OS 1 W08BB03200 97 Miller, Shawn L & Miller, Christine M 402 Muirfield Lane 051 W08BB03300 98 Pascalar, Tracy W & Pascalar, Robert 420 Muirfield Lane OS 1 W08BB03400 99 Kim, Andre S & Eunah 438 Muirfield Lane 051 W08BB03S00 100 Ma ruder, Kimberl A 456 Muirfield Lane 051 W08BB03600 101 Graff, Gerald II & Brand A 451 Muirfield Lane 051 W08BB03700 108 Washin on Mutual Bank 43?Muirfield Lane 051W08BB03800 109 Martynyuk, Alex V ~ Martynyuk, Marina S 42I Muirfield Lane OS 1 WOSBB0390 110 Bauman, Jerry Page 4 - COUNCIL BILL N0. ORDINANCE N0. 106 SECTION 5. COST ALLOCATION DETERMINATION ACCORDING TO THE BENEFIT RECEIVED: Each lot will be assessed based on the front footage of each property within the Ironwood Subdivisions. There is a total of 8,083 feet of front footage within this subdivision, which was used for the basis of the assessment. SECTION 6. ENGINEERS PROJECT COST ESTIMATE: The estimated cost to have all the trees removed, new trees planted, irrigation system repaired and sidewalks repaired is $62,818.00. SECTION 7. DISTRIBUTION OF PROJECT COST: The estimated project cost is distributed based on front footage. Based on the estimated project cost of $62,81 S ~ 8,083 ft. (total front footage) _ $7.77 cost per front foot. SECTION 9. INDIVIDUAL ESTIMATED PROPERTY ASSESSMENTS: Cost per Situs address Map/Tax Lot Owner Front Ft. _ Foote a $7.77 2S 16 Colewood 051 W07AA00100 Laughrey, Henry & Brenda Drive 172.36 $1,339.51 2514 Colewood OS 1 W07AAU0200 Smith, Carl J & Wilmer-Smith, Drive Linda L 63.2 $491.16 2512 Colewood 451 W07AA00300 Wamble Robert B iI Drive , 81.19 $630.98 2515 Colewood 051 W07AA00400 Rios, Arnoldo De Los & Rios, Drive Magdalena De Los 98.23 $763.40 2525 Colewood 051 W07AA00500 Haneberg, Eric B & Pamela J Drive 175.99 $1,367.72 632 Ironwood 051 W07AA00600 Hendricks, Kevin M & Kimberly Terrace L 64.93 $504.61 644 Ironwood Terrace 051 W07AA00700 Koepping, Paul R & Kristen K 63.32 $492.10 656 Ironwood 051 W07AA00800 Glavnik, Nikolay & Lyudmila Terrace 61.65 $479.12 668 Ironwood O51 W07AA00900 Wolfer Jon A & Debra R Terrace , 60.56 $470.65 682 Ironwood 051 W07AA01000 Nielsen, Shannon T &. Rubin, Terrace Steve P 208.49 $1,620.30 2515 Heron Street 051 W07AA01100 Seethoff, Patrick M & Mary Anne L. b6.67 $ S 18.13 2537 Heron Street 051 W07AA01200 Dean, William T & Sandra J 55 $427.44 Federal Home Loan Montage 2559 Heron Street O51 W07AA01300 Corp CIO Quality Loan Service Co 54.97 $427.20 2571 Heron Street O51 W07AA01400 Blomber , Walter M & Norma T 40.69 $316.23 Page 5 - COUNCIL BILL N0. ORDINANCE N0. 107 698 Ironwood Terrace 051 W07AA01500 Gs T e 1, Susan H 36.96 $287 24 b83 Ironwood ' ' p51 W07AA01600 Staats Fam LT & Staats, William . T errace J Tre 62.91 $488 91 671 Ironwood . Terrace O51 W07AA01700 Christoff , David J. & Jane E 61.59 $478.65 669 Ironwood Terrace O51 W07AA01800 Reinhardt Jo hn A & Rena F 60 $466.30 657 Ironwood Terrace 051 W07AA01900 Barbour John & Barbour, Llnda 60 $466.30 645 Ironwood Terrace 051 W07AA02000 Riehl Julia FMarco - ~ tte Ling 60 $466.30 623 Ironwood Terrace 051 W07AA02100 Beam Thomas L & Suzan T 60 $466.30 601 Ironwood Terrace 051 W07AA02200 Blanke David E & Cristina C 60 $466.30 599 Ironwood 051 W07AA02300 Edick Fam Tr &Edick, Richard Terrace C Tre &Edick, Christine M Tre 84.52 $656.85 587 Ironwood 051 W07AA02400 Carter, Raymond B & Catherine Terrace M 67.02 $520.85 575 Ironwood Terrace 051 W07AA02500 Arms, Staple E & Ros A y ~ 60 $466.30 563 Ironwood Terrace 051 W07AA02600 Jones, Bert S b0 $466.30 559 Ironwood Terrace 051 W07AA02700 Garcia, Jose L & Geor ina g b0 $466.30 537 Ironwood T 051 W07AA02800 Shumway, David L & Sall J y errace 60 $466.30 525 Ironwood Terrace 051 W07AA02900 Jones, Janice I & David M 60 $466.30 503 Ironwood 051 W07AA03000 Summers Scott D & Susan M Terrace , 60 $466.30 495 Ironwood Terrace 051 W07AA03100 Park, San C & Lee, Soon I g 60 $466.30 489 Ironwood 051 W07AA03200 Brewer Robert K & Kim M Terrace , 60.07 $466.84 467 Ironwood 051 W07AA03300 Shim, Hyong W & Shim, Mi Terrace Youn 60.16 $467.54 445 Ironwood Terrace 051 W07AA03400 Dooley, Michael R & Maureen P 60.15 $467.46 423 Ironwood 051 W07AA03500 Miller Mari Lee Terrace , 61.27 $476.17 428 Ironwood Terrace 051 WO?AA03600 Maxwell, Michael P & Patricia J 56.85 $441.81 487 In lewood Lane OS1W07AA03700 Ka ssof, Bill & Noreen 144.37 $1,121.98 465 In lewood Lane 051 W07AA03800 Ka ssof, Bill ~ Noreen 60.45 $469.79 Page 6 - COUNCIL BILL N0. ORDINANCE N0. 108 Veliz, Liza M & Torres-Solis 443 In lewood Lane g OS 1 W07AA03900 Rodri o 60.45 $469.79 444 in lewood Lane OS I W07AA04000 Avalos, Luis Alberto Cardenas 55.47 $431.09 458 In lewood Lane OS1W07AA04100 Hannon, Ja E & Becere, Sally 55.47 $431.09 470 In lewood Lane OS 1 W07AA04200 Carr, Kevin M & Lisa H 55.47 $431.09 486 In lewood Lane OS 1 W07AA04300 Perez, I acio 144,94 $1,126.41 491 Muirfield Lane 051 W07AA04400 Hau , Aleta D & Aaron 151.78 $1,179.57 492 Muirfield Lane 051 W07AA04500 Kim, Anna B 157.3 $1,222.47 2511 Graystone Drive 051 W07AA04600 Shoves, Gabriel D 68.97 $536.OI 2523 Graystone Drive 051 W07AA04700 Peterson, Daniel & Sylvia 55.35 $430.16 2535 Graystone Drive OS I W07AA04800 Smith, Lauretta F 55.23 $429.22 2547 Graystone 051 W07AA04900 Del Castilla, Jesus & Maria H 04 55 $427 15 Drive . . 2569 Graystone Drive 051 W07AA05000 Jaynes, Peggy A 55 $427.44 2571 Graystone 051 WO7AA05100 Stuart, Robert A & Catherine 0 94 71 09 $559 Drive . . 2583 Graystone Drive 051 WO?AA05200 Cantu, John & Alma 76.8 $596.86 2595 Graystone Drive OS1W07AA05300 Everson, Richard L 145.87 $1,133.64 470 Ironwood 051 W07AA05500 Ironwood a~ Tukwila Terrace Park) Homeowners Assn Inc. 209.75 $1,630,09 2590 Broadmore 051 W07AA05600 Kent, Santiago A & Kelly L 19 l b l 70 252 $1 Place . . , 25?8 Broadmore 051 W07AA05700 Salinas, Ismael Jr & Salinas, Place Dalia 53.85 $418.50 2556 Broadmore 051 W47AA05800 Keddie, Reginald H & Lora D 54 62 04 $486 Place . . _ 2534 Broadmore 051 W07AA05900 Whiteley, William R & Greeley, Place Eileen F 62.5 $485.72 2522 Broadmore OS l W07AA06000 Sifuentez, Daniel B & Angie M 63 38 22 $300 Place , . 2510 Broadmore OS 1 W07AA06100 Cross, Marilyn J & Richard L 16 43 42 $335 place . . Veliz, Raul Jr. & Marie -- 2519 Broadmore 051 W07AA06200 Trustees of the Veliz Revocable Place Liven Trust 42.33 $328.97 2537 Broadmore 051 W07AA06300 Jensen, Darryl Ingvard 54 16 91 $420 Place . . 2555 Broadmore O51 W07AA06400 Nyman, Mark & Monica 96 103 93 $807 Place . . 584 Ironwood 051 W07AA06500 Shubin, Geor a Jr & Tan a N 70.02 $544.17 Page 7 - COUNCIL Bllt N0. ORDINANCE N0. 109 Terrace 568 Ironwood Terrace 051 W07AA06600 Gre orie, Russell P $ 173.93 $1,351.71 464 Muirfield Lane 051 W07AA06700 Shkutnik, Aleksandr N & Shkutnik, Victoria V 60 $466.30 472 Muirfield Lane OS I W07AA06800 Baltazar, Gilberto Medina 60 $466.30 484 Muirfield Lane OS I W07AA06900 Kept a, Ivan & Galina 54.47 $423,32 483 Muirfield Lane 051 W07AA07000 Dunn, Joel F & Andrea R 55.02 $427.59 471 Muirfield Lane 051 W47AA07100 Shunyayev, Gennadiy & Shun a eva, Vera 55.02 $427.59 463 Muirf eld Lane 051 W07AA07200 Ha ar, Jennifer A & James G 55.02 $427.59 Walkway --Common 051 W07AA07300 Tukwila Partners Area 15.13 $117.5 8 401 Ironwood 051 W08BB00100 Camacho Rosa C Terrace , 60.81 $472.59 394 Ironwood OS l W48BB00200 Alzner, Sally L Terrace 57.14 $448.73 377 Ironwood O51 W08BB00300 Mitchell Todd M Terrace , 59.79 $464.66 365 Ironwood 051 W08BB00440 Mittmann Hubertus J & Imme H Terrace , 48.96 $384.50 343 Ironwood Terrace 051 W08BB00500 Hanberg, Heather R 43.39 $337.21 2598 Edgewater 51 W08BB00600 0 Campbell, Jacob & Rubert, Drive Kaitlin 40.24 $312.73 2586 Edgewater OS 1 W08BB00700 Stucki, Berkley J &Stucki, Drive An ie 39.95 $310,48 370 Ironwood 051 W08BB04800 McCallum, Peter J & McCallum, Terrace Ila F 158.64 $1,232.89 382 Ironwood 051 W08BB00900 Cortez, Carlos Martinez & Terrace Guillen Roberto Marin 55.55 $431.71 394 Ironwood 051 W08BB41000 Fernandez, Eduardo & Terrace Fernandez, Donna 55.04 $427.75 416 Ironwood Terrace OS 1 W08BB01100 Sanchez, Oswaldo G 55.47 $431.09 431 In lewood Lane OS 1 W08BB01200 Wallace, Thomas J Trustee 60.45 $469.79 427 In lewood Lane 051 W08BB01300 Stevland, Britt C 60.45 $469.79 Heide, Michael D & Heide 415 In lewood Lane g OS 1 W08BB01400 Teresa A 50.46 $392,15 403 In lewood Lane g 051 W08BB01500 Deutsche Bank National Trust 144.94 $1,126.41 Co. 408 Inglewood Lane 051 W08BB01600 Potter, Randall J 157.54 $1,224.34 Baltazar, I-Iipolito M & Baltazar, 412 Inglewood Lane 051 W08B801700 Elizabeth F & Fregoso, Guillermo A 55.47 $431.09 Page 8 - COUNCIL Bill N0. ORQINANCE N0. 110 426 Inglewood Lane OS 1 W08BB01800 Dunbar, Nathan C & Dunbar, Ma ann M 55.47 $431.09 2574 Edgewater OS 1 W08BB02000 Cantu John A Jr Drive , 166.32 $1,292.57 335 Quail Run Circle 051 W08BB02100 Robinson, Donna 57.64 $447.95 327 Quail Run Circle OS 1 W08BB02200 Sterling, Mark D & Sterling, Marcia 38.76 $301.23 31 S Quail Run Circle OS 1 W088B02300 Jagernauth, David & Haglund, Christina L 41.56 $322.99 ' 316 nail Run Circle 051 W08BB02400 Jamison, Gilbert D & Shirle K 30.48 $236.88 328 Quail Run Circle OS l W08BB02500 Sanders, Lon L & Sanders, Pe S 42.09 $327.11 336 nail Run Circle OS 1 W08BB02600 Yan, Kristi L & Yan, Min 62.57 $486.27 2562 Edgewater OS l W08BB02700 Baxley, Richard A & Baxley, Drive Deanna C 143.86 $1,118.02 2550 Edgewater OS l W08BB02800 Ellingson, David B & Ellingson, Drive Kimberl 55 $427.44 2548 Edgewater 051 W08BB02900 Wills, John F & Wills, Deborah Drive B 55 $427,44 2536 Edgewater OS 1 W08BB03000 Kuznetsov, Antoni K & Drive Kuznetsov, Ekaterina 55 $427.44 2524 Edgewater Drive 051 W08BB03100 Marquez, Robert C 55.55 $431.71 2S 12 Edgewater 051 W08BB03200 Miller, Shawn L & Miller, Drive Christine M 50.88 $395.42 Pascalar, Tracy W & Pascaiar, 402 Muirfield Lane 051 WOSBB03300 Robert 37.81 $293.84 420 Muirfield Lane 051 W08BB03400 Kim, Andre S & Eunah 55.75 $433.27 438 Muirfield Lane 051 W08BB03500 Ma ruder, Kimberl A b0 $466.30 456 Muirfield Lane 051 W088B03600 Graff, Gerald II & Brand A 60 $466.30 451 Muirfield Lane OS I W08BB03700 Washin ton Mutual Bank 55.02 $427.59 437 Muirfield Lane OS 1 W08BB03800 Martynyuk, Alex V & Mart uk, Marina S 55.04 $427.75 421 Muirf eld Lane 051 W08BB03900 Bauman, Je 145.01 $1,126.96 TOTAL 8,083.03 ~b2,818.00 SECTION 10. BANCROFT BONDING ACT: Installment payments of special assessments under this LID over a period of 10 years may be made subject to the Bancroft Bonding Act (ORS 223.205 - 223.295). The Finance Director is delegated the authority to establish an interest rate pursuant to law. Page 9 - COUNCIL BILL N0. ORDINANCE N0. 111 SECTION 11. MAXIMUM LIMIT OF ASSESSMENT AMOUNT: The assessment amounts shown in this document shall be fixed as the maximum amount to be assessed against the properties for the said improvement. Any additional cost shall be paid by the City. A roved as to form: . F~ ~ ~ ~ ~ ~~,~ ~ Pp City Attorney ate Approved: Passed by Council Submitted to the Mayor Approved by the Mayor Filed in the office of the Recorder Attest: Kathryn Figley, Mayor Mary Tennant, City Recorder City of Woodburn, Oregon Page 10 -COUNCIL BILL N0. ORDINANCE N0. 112 ,.--'""- __ ~~ ~•,--~ It max,...,.. OD ~ Tug,,,, ,... - Nw~ IRO S-OEWAIKREPAIR A ~~_' ----~ o ~: .~ K t4 ~ ~pvt:E~ ~CLO ~~` Pi11[u` i0 8L PU' ~rBtN ~ WW pE ~ 0 iwPV~ tt * µT vw+tt5 (~~~ ,. SP ~,[N r ' ~1 ~: wl .. `'";""... • ~j ~ tAi ~'I ~ ~ !AI ~- -(( .. 1 h11 iY WY l ~~, ; ~ U ~T µ( 41 jai, i ~,,. /' ~ ptl YI ~fj _ ~ ~ / P1,~,YIIG ~ 1 t 17 u~ ~~~ ~ ~~~ ~r~~ ~ "„~.. plocement tea New Ttse s r•_... ~fG 7 '~ SuQ~ wows 13 X13 I t `• cc '~ . ~t . X ~ ~,. .`. ,. EMENt .~ -~~ r E PIA "~~ .,~.! =; GG~~ • ' l SU ! r .•, . r r 1 ,~ r %~ . '`` f ~ '~ J `~~, ~ . - 1 .. ; s o ~ ,1, ~.; - .- __. -. t9 i' b2 f . ti + 1~ 0~. 5 ) , .i 1J ~ r-•"'" r "~~ • '• • `• a + ~ 5r • ~- 1B ! ~ ~ ~• f t „~ 60 7Y ~' 65 55 ' ~ r "`• ~ ~'r 5 ~u e- r - ~` ~ . .--• • ~ 6 .~ ~ Q`! r - er 1 ~ 5~ ~' ~' s r. ea ~ ~ (° q • r+ 69 p8 1 _ .....~._ . r1 _ .. -' B5 76 ~ ~ ' R ~ •7 ~ ' ~ - f 4 ' r ~' ~~ ~~ i 9i p i ( ~~ ~ i 1, t ~6 ; ~ 1 ~ ~ 67 / ~,.,,,•r r1 7 ~ / f 1 l 'ww W {~ f .. .. ~• ~ I / 4 ~ i TU ~ u ,,~ , ~. i, .p 57 i ~ ~ ~ •rs ~ f ~ ~ -~ ~ _.u^~.,~~ 1 SP~~ Ste`"'" (~ N~ ~ w 1 ~i w • i i ~I t d•e w P~1CQ~~Rl tad ~'" tre$ g •- S"99~; 10 ~iqute P~S~ ~ INCH w 1R t~o, Ste[ ~ . 114 ~, ,,. ~•~r', ~ '. :t_ u ~oo~$vR~ Inco-~~ar,~i~;l rFSe June 8, 2009 T0: Honorable Mayor and City Council through City Administrator FROM; Dan Brown, Public Works Director SUBJECT: ADOPT ORDINANCE TO VACATE BROADWAY STREET BETWEEN "A" STREET AND "B" STREET RECOMMENDATION: _-~ Council to adopt an ordinance to Vacate Broadway Street between "A"Street and "B"Street. 6ACKGROUND: The portion of Broadway Street, between "A" Street and "B" Street, is currently an improved paved surface. The right of way provides access to adjacent City properties on both sides, and is used for parking by City employees and employees of the property to the East. Broadway Street dead ends approximately 100 ft Northwest of A Street, at the Railroad tracks, and at D Street to the Southeast. Although the portion of Broadway Street under consideration has little value from a transportation paint of view, it does have city and franchised utilities in the right of way. DIS SSION: At the May 11, 2009 Counci! Meeting, the Council approved Resolution No. 1934 to vacate the portion of Broadway between "A" Street and "B" Street. The City Council can now proceed with the formal vacation of the Right•of-Way in accordance with ORS 277.130. A Public Hearing was held on June 8, 2009. If there are no public objections, the City Council may elect to proceed with the vacation of Broadway Street, between "A" Street and "B" Street, through the adoption of the attached ordinance. Agenda Item Review: City Administrate„~ City Attorney ~~..~ Finance 195 Honorable Mayor and City Council [Date Page 2 FINANCIAL IMPACT: The estimated cost of demarking the vacated street area as City property is estimated at $2504 and will be distributed between Maintenance and Support Services Division and the Water Resources Division. 116 COUNCIL BILL NO.2783 ORDINANCE NO. AN ORDINANCE TO VACATE THE PORTION OF BROADWAY BETWEEN A STREET AND B STREET. WHEREAS, the City Council considers the vacation of Broadway to be necessary and beneficial; and WHEREAS, The City Council has authority to vacate the Right of Way as per ORS 211.130, and WHEREAS, The City Council by adopting Resolution No. 1934, instructed the City Director of Public Works to proceed with the vacation process, and WHEREAS, the City Council by Resolution No. 1934, declared its intent to vacate the portion of Broadway between "A" Street and "B" Street, established a date for the public hearing; and WHEREAS, the Public Hearing was held on June 8, 2009 to receive input from affected property owners, and WHEREAS, Notice has be given to affected property owners as provided by ORS 271.110 and owners of a majority of the area affected, computed on the basis provided in ORS 271.080 have not objected in writing as required, the city governing body may initiate vacation proceedings authorized by ORS 271.080 and make such vacation without a petition or consent of affected property owners, and therefore, suspension and reconsideration by the city council is not required; NOW, THEREFORE THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Intent To Vacate: The City Council deems it necessary and hereby declares its intention to order the vacation of Broadway Street between "A" Street and "B" Street as depicted in Exhibit 1 attached hereto. Section 2. Boundary of the Proposed Public Utility: A Public Utility Easement shall be established beginning at the most westerly corner of lot 5 block 4, of the Woodburn Packing Co Addition to Woodburn, Page 1- COUNCIL BILL N0. ORDINANCE N0. 117 recorded on April 14,1890. Thence, 200 feet more or Less, along the southeasterly boundaries of lot 5, b, 7, and 8 to the most southerly corner of lot 8. Thence, l0 feet southwesterly, parallel to the centerline of B Street. Thence, northwesterly 200 feet, more or less, parallel to the southeasterly boundaries of Lot 8, 7, b, and 5 to a point in line with the extension of the northwest boundary of iot 5. Thence, 10 feet in a northeasterly direction to the point of beginning. Section 3. Proposed Method of Funding: The estimated cost of demarking the vacated street area as City property is estimated at $2500 and will be distributed between Maintenance and Support Services Division and the Water Resources Division. Section 4. Findings and Conditions: That this vacation is based upon the Findings of Fact attached as Exhibit 2 and is subject to the Conditions of Vacation attached as Exhibit 3. Approved as to form: - / ~• ~~~ ~ J ~`~A City Attorney to Approved: Kathryn Figley, Mayor Passed by Council Submitted to the Mayor Approved by the Mayor Filed in the office of the Recorder Attest: Mary Tennan#, City Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL N0. ORDINANCE N0. 118 ~4~~3 Lj~' QQ'\ 3~ ~~ O~ ~~~^~ ~~~ v ~ `J) ~ ~ x'93 c McRY Sr ~~T ? s3 ~ ~~ ~~ ti~R o- ST 0 ti Lj~ ~ ~ 9 ~~ ~2V 745 ~N ~J~P~ j~ <OS o^, ~~`' ~ ,~a~ g ~S'T OSWALD ~~' 'y,9 y ~ 4`'3 ~ 448 ~ h`~ FS J~ A2~ / O~ ry~~ ~~ OO RTB / ~~ ~^ ~~~ / ~ h ~ 0/ ~~ ~Y°` ~j Ya~NG Sr ry~^ ~~ // j ~" ~ ~% , ~ N a~ 0 Q' ~ /,~ O (/7 M~ ~ ~`O~ Mo ~'~ ono v 293 QJ ~ "'~ ,,, ~ ~ p YO(/N G ST ~i~ ~ e c~EI~F ~~~ eROq~wgY ~ ~ ~ C~i N / AND ST ^~ Sr ~~ 4 /, h O~ VNl M 47 h ~ '~~ V AC A E w EEN~ i o 0 oN pACiFj~ Rqi ~° a p 4~ AY gT . p ~B. g ~~ ~ ~Rpq~ ~.~ R~~~A.gT.AN a /~ 2 ~~ ~T 1 ~~, ~8 ,, 7C~IIB e~RN E w ooo,~N~ GiTY ~, oRKNG p~~ S ON pU~E~INEEFlR ~VNE $, 2009 ~ 19 EXHIBIT 2 FINDINGS OF FACT: 1. location: The proposed Right-of-Way to be vacated is Broadway Street between "A" Street and "B" Street. A location map is provided in Exhibit 1, 2. Jurisdiction; The City has jurisdiction over the Right-of-Way proposed to be vacated. 3. Current land use and zoning: The majority of the property surrounding the area to be vacated is zoned light Industrial (ILJ, Public/Semi Public (P/SPj and Railroad property. The surrounding land use and zoning will not change by vacating the proposed portion of Broadway Street, 4. Current use of Right-of-Way proposed for vacation: The Right-of- Way proposed for vacation is improved with a paved surface, curbs, drainage, and pedestrian facilities. It is currently being used as an access to the adjacent City of Woodburn facilities and parking for City personnel and employees of surrounding businesses. 5. Transportation needs: By vacating this portion of the public Right- of-Way the needs of the public will not be prejudiced. The Right- of-Way of Broadway Street between "A" Street and "B"Street currently provides parking for City personnel, City access to vehicles, and the occasional pass through traffic. 120 EXHIBIT 3 CONDITIONS OF VACATION 1. A Public Utility Easement (PUEj shall be provided to all franchised utilities within the existing Right-of-Way. 2. Signs limiting Public access shall be put in place. Structural changes may occur in the future as needs dictate and funds allow. 121 -, ~jQ DBUR,~ 1~~~P+p~r;~Jtr( lBS~f June 8, 2009 T0: Honorable Mayor and City Council through City Administrator FROM: Ben Gillespie, Finance Director SUBJECT: Authorized Signers on City's Bank Accounts RECOMMENDATIQN: Approve the attached resolution authorizing signers on the City's bank accounts. BACKGROUND: Historically the signers on the City's bank accounts have been the Mayor, the City Administrator, the Finance Director, and the City Recorder. The authority for the previous City Administrator, John Brown, to sign was removed the Monday following his departure. This enhances internal control and protects the elected official from any appearance of misconduct. At this time the City Administrator, Scott Derickson, should be added, and the Mayor should be dropped. DISCUSSION: The City's bank, US Bank, requires a resolution to notify them of an addition of a signer. FINANCIAL IMPACT: There is no financial impact. Agenda Item Review: City Administrato~~~ ~ity Attorney Finance 22 COUNCIL Blll N0. 2784 RESOLUTION N0. A RESOLUTION DESIGNATING THE US BANK NATIONAL ASSOCIATION AS A DEPOSITORY OF THE CITY OF WOODBURN AND DESIGNATING AUTHORIZED SIGNERS ON THE BANK ACCOUNT WHEREAS, the Cityfiinds thatit mustauthorize at leastthree butnot more than five individuals to sign on the City's bank accounts; and WHEREAS, all authorized signers should be part of top management; and WHEREAS, Scott Derickson has replaced the previous City Administrator and this signatory must be modified, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The US Bank National Association ("the Bank"~ is designated as a depository of The City of Woodburn ("the Depositor") with authority to accept or receive at any time for the credit of the Depositor deposits by whomsoever made of funds and other property in whatever form or manner transferred to endorsed; and that any officer of the Depositor is hereby authorized to open or cause to be opened one or more accounts with the Bank on such terms, conditions and agreements as the Bank may now or hereafter require and to make any other agreements deemed advisable in regard to any of the foregoing. Depositor acknowledges and agrees that the services contemplated by this resolution shall be governed by the US Bank Customer Agreement for commercial deposit accounts, as amended from time to time. The Bank shall provide reasonable notice to the Depositor of ail said amendments. Section 2. Checks, drafts or other orders for the payment, transferor withdrawal of any of the funds or other property of the Depositor on deposit with the Bank shall be binding on the Depositor when signed, manually or by use of a facsimile or mechanical signature or otherwise authorized, by any one of the individuals listed in the section entitled "Authorized Signers," and the Bank is hereby authorized to pay and charge to the account of the Depositor any such checks, drafts or other orders so signed or otherwise authorized, including those payable to the individual order of the same person or persons signing or otherwise authorizing the same and including also those payable to the Bank or to any other person for application, or which are actually applied to the payment of any such indebtedness owing the Bank from the person or persons who signed such checks, drafts or other withdrawal orders or otherwise authorized such withdrawals. In particular, and not in limitation of foregoing, Page I -COUNCIL BILL N0. RESOLUTION N0. 123 such persons may authorize payment, transfer or withdrawal by oral or telephonic directions to the Bank complying with such rules and regulations relating to such authorizations as the Bank may communicate to the Depositor from time to time. Section 3. The Finance Director certifies to the Bank the names and signatures (either actual or any form or forms of facsimile or mechanical signatures adopted by the person authorized to sign) of the Authorized Signers listed below and from time to time hereafter, upon a change in the facts so certified, immediately certify to the Bank the names and signatures (actual or facsimile) of the persons then authorized to sign or to act. The Bank shall be fully protected in relying on such certificates and on the obligation of the certifying officer (set forth above) to immediately certify to the Bank any change in any facts so certified, and the Bank shall be indemnified and saved harmless by the Depositor from any claims, demands, expenses, loss or damage resulting from or growing out of honoring or relying on the signature of other authority (whether or not properly used and, in the case of any facsimile signature, regardless of when or by whom or by what means such signature may have been made or affixed) of any officer or person whose name and signature was so certified, or refusing to honor any signature or authority not so certified. The authorized signers for the Depositor are as follows: Name: Title: Si nature D BEND GILLESPIE Signer Limited Access MARY E TENNANT SCOTT DERICKSON Signer limited Access Signer limited Access Section 4. This Resolution shall continue in force until express written notice of their rescission or modification has been furnished to and received by the Bank; and Section 5. Any and al! transactions by or on behalf of the Depositor with the Bank prior to the adoption of this Resolution be, and the same hereby are, in all respects ratified, approved and confirmed. Page 2 -COUNCIL BILL N0. RESOLl1T1ON No. 124 Approved as to form: ~ /" rI ~~'~> City Attorney Approved: :~ ~~e~ Date' Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST; Mary Tennant City Recorder City of Woodburn, Oregon Page 3 - COUNCIL B[LL N0. RESOLUTION N0. 125 n; "tin/"~ '~'~~ ~~ODBUR N June 8, 2009 ~"'' T0: Honorable Mayor and City Council through City Administrator FROM: Dan Brown, Public Works Director SUBJECT; STOP SIGN INSTALLATION - MULTIPLE LOCATIONS RECOMMENDATION: That Council adopt the attached resolution authorizing the installation af: 1, A stop sign and a stop pavement marking line on Fairwood Crescent at the westerly intersection of Fairwood Crescent and Tukwila Drive. 2. A stop sign and a stop pavement marking line on Fairwood Crescent at the easterly intersection of Fairwood Crescent and Tukwila Drive. 3. A stop sign and a stop pavement marking line on June Way at the southwest corner of the June Way and Audrey Way intersection. 4. A stop sign and a stop pavement marking line on June Circle at the northeast corner of the June Circle and Audrey Way intersection. BACKGROUND: The Public Works Department has received a citizen complaint regarding the lack of traffic signs on Fairwoad Crescent at the westerly and easterly intersections of Fairwood Crescent and Tukwila Drive, A stop sign does not exist at either of these intersections. Tukwila Drive is a through street between Hazelnut Drive and Turnberry Avenue. Staff reviewed the existing conditions and recommends the installation of two stop signs and two stop pavement marking lines as shown in attached figure #l. The Public Works Department has received public complaints/concerns regarding the lack of traffic signs at the following intersections: 1. Westerl~n~eriy intersections of Fairwood Crescent and Tukwila Drive: A stop sign does not exist at either of these intersections. Tukwila Drive is a through street between Hazelnut Drive and Turnberry Avenue. Staff reviewed the existing conditions and recommends the installation Agenda Item Review: City Administrat City Attorney .~_~ Finance 126 Honorable Mayor and City Council June 8, 2009 Page 2 of two stop signs and two stop pavement marking lines as shown in attached figure # 1. 2. June Wav/Audrey Way and June Circle/Audrey Way Intersection: A stop sign does not exist on June Way at the southwest corner of the June Way and Audrey Way intersection or on June Circle at the northeast corner of the June Circle and Audrey Way intersection. Staff reviewed the existing conditions and recommends the installation of two stop signs and two stop pavement marking lines as shown in attached figure #2. DISCUSSION: The Manual on Uniform Traffic Control Devices (MUTCD) states that stop signs can be warranted on streets that enter a through street or with the intersection of a less important road with a main road. It is recommended that the attached resolution be approved to allow the installation of four stop signs and tour stop pavement marking lines as shown in attached Figure # 1 and Figure #2 to provide improved traffic control at this intersection. FINANCIAL IMPACT: Estimated Cost for installation of four stop signs and four stop lines at Fairwood Crescent, June Way and June Circle is $500. All estimated costs include materials and labor, which will be funded from the regular Street Maintenance Budget. 127 COUNCIL Blll N0. 2785 RESOLUTION N0. A RESOLUTION DIRECTING THAT STOP SIGNS AND STOP PAVEMENT MARKING LINES BE INSTALLED ON FAIRWOOD CRESCENT, JUNE WAY, AND JUNE CIRCLE. AS SPECIFIED HEREIN. WHEREAS, ORS Chapter 810 grants the City of Woodburn, the authority to install stop signs at various locations within the City limits, and WHEREAS, the City Council has received and considered a staff report recommending that STnP signs and STEP PAVEMENT MARKING LINES be placed on Fairwood Crescent at the westerly and easterly intersections of Fairwood Crescent and Tukwila Drive, on June Way at the southwest corner of the intersection of June Way and Audrey Way, and on June Circle at the northeast intersection of June Circle and Audrey Way, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City Council authorizes the installation of stop signs and stop pavement marking lines as follows: A. A stop sign and a stop pavement marking line on Fairwood Crescent at the westerly intersection of Fairwood Crescent and Tukwila Drive . B. A stop sign and a stop pavement marking line on Fairwood Crescent at the easterly intersection of Fairwood Crescent and Tukwila Drive . C. A stop sign and a stop pavement marking line on June Way at the southwest corner of the June Way and Audrey Way intersection. D. A stop sign and a stop pavement marking line on June Circle at the northeast corner of the June Circle and Audrey Way intersection. Section 2. That the stop signs and stop pavement marking lines located on Fairwood Crescent are specifically depicted by figure # 1 attached hereto. Section 3. That the stop signs and stop pavement marking lines located on June Way and June Circle are specifically depicted by Figure #2 attached hereto. Page 1 • COUNCIL BILL N0. RESOLUTION N0. 128 ~. . Approved as to form: City Attorney Approved: ,~ ~ - 2~ a `I Date Kathryn Figiey, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant City Recorder City of Woodburn, Oregon Page 2 - COUNCIL B[LL N0. RESOLUTION N0. 129 FIGURE #1 IPLOT DATE: 5.26.2009 N W F. S i~QQD~J /ncarporarcd 1889 PUBLIC WORXS DF.PARTMF.NT ENGINEERING DNISION PROJECT TITLE: FAIRWOOD CRESCENT ~ TUKWILA DR. DRAWING NAME: STOP SIGN IMPROVEMENT PROD. N0: 2D09-020-30 DESIGNED: ~ E~ DW P-1 DRAWN BY: GK DATE: 5 26 09 REVIEWED: EL SCALE: NTS APPROVED: EL 130 FIGURE #2 PLOT DATE: 5.26.2009 N W F S jJ D URA (scornoraied 1889 PUBLC WORKS DEPARTMENT ENG/NEERING DIVISION 131 PROJECT TITLE: JUNE WAY & JUNE C{RCLE__• AUDREY WAY DRAWING NAME: STOP SIGN IMPROVEMENT PROD. N0: 2009-020-30 DESIGNED: DWG. N P-2 DRAWN BY: DATE: 5 26 09 REVIEWED: SCALE: NTS APPROVED: EL GK EL EL /~ i.• ~' ~+' >~ a ' ~ DBC7R~ ~,~~ ~n[Dtf/P!rtlir~ ~88N May 11, 2009 T0: Honorable Mayor and City Council through City Administrator THRU: Charles Blevins, Acting Chief of Police FROM: Jason R. Alexander, Captain SUBJECT: liquor License New Outlet•Full Off-Premise Sales and limited On Premises Sales RECOMMENDATION: The Woodburn City Council recommends that the OLCC approve a New Outlet application for Sip Wine & Bistro. BACKGROUND: Applicant: SCK LLC. 6525 Whisper Creek Loop Keizer, Oregon 97303 541.557.9463 Business: Sip Wine & Bistro 1001 Arney Road Suite 812 Woodburn, Oregon 91071 541.557.94b3 Owners: Courtney Kintner b525 Whisper Creek Loop Keizer, Oregon 97303 503.910.SZ02 Agenda Item Review: City Administrat~i' --1~ City Attorney ~~i~~ Finance Honorable Mayor and City Council May 11, 2009 Page 2 License Type: New Outlet Full ~ff•Premise Sales-Permits beer, wine, and cider sales far off-premise consumption only and limited On-Premises Sales-Permits beer, wine and cider sales on-premise. On May b, 2009 the Woodburn Police Department received an application, requesting approval for a New Outlet for Sip Wine 8~ Bistro located at 1001 Arney Road Suite 812 Woodburn, Oregon. The above mentioned applicant is applying for a New Ou#let off-premise sales license and limited on premises sales through the Oregon Liquor Control Commission. The business will be open daily, Monday thru Sunday, from 10:00am to S:OOpm except on Sundays hours of operation will be 10:00am to 7:OOpm. This store is a wine store that will also have food. There will be outside seating when weather permits. The business will rarely have live music, however there will be a stereo used for music. There will not be karaoke, pool tables or lottery. The Police Department has received no communication from the public or surrounding businesses in support of or against the new outlet. DI_ SCUSSIO,~t The Police Department has completed a background inves#igation, in connection with the OLCC, on the applicant and found nothing of a questionable nature, which would preclude the issuance of this license. FINANCIAL IMPACT: None 133 %'~~~ ._ ~ .ww•r~ k ~`~ ' OREGON LIQUOR CONTROL COMMISSION~.`j ~' f~}~ ~ i ~.~ s ,, ~ ~ ~: ,: L{~UO~ LI~~Id~PPLICAT{~`~~ ~;~1 ~~~~~~ PLEASE PRINT OR TYPE _...... _ ~ _ _ . __.. . LICENSE TYPES >~I~uN On-Premises Sales ($402.601yr) Commercial Establishment ^ Caterer 0 Passenger Carrier ^ Other Public Location ^ Private Club Limited On-Premises Sales ($202.601yr) }~ Off-Premises Sales ($1001yr) D with Fuel Pumps ^ Brewery Public House ($252.60) D Winery ($250/yr) ^ Other: ~~~ I ACTIONS D Change Ownership !~ New Oudet d Greater Privilege ^ Additional Privilege ^ Other _____-_____ ^ Limited 0 Corporation ~ Limited Liability D Individuals Partnership Company _~.~+ FOR CITY AND COUN1'Y~~iS~~lLY'..'!~?, The city council or county commission: {name of ~ or county} recommends that this license be: By: Granted ~ Denied d {signature) (date) Name: Tltie: o~cc Y Application Recd b •~~ Date: 90-day authority: ^ Yes D No 1. Entity or Individuals applying for the license: (See SECTION 1 of the Guide] 0 ~ 0 2. Trade Name (dba): ~ t ~ 1 ~4+f1~ ~S~t-O 3. Business Location: Q e ~ ~ ~ CSC` ~. (number, street, rural route} (city) (county) (state} (ZIP code) 4. Business Mailing Address: ~ ~. (PO box, number, street, ru I rouse} (city (slat {ZIP code) 5. Business Numbers. ~~{ ~ ' ~5 ~ ~~~- ~3 6. Is the business at this location currently licensed by OLGC? DYes ~No 7. If yes to whom:, - _ , _ Type of License:_ _ 8. Former Business Name: 9.1Ni1! you have a manager? DYes ~No Name: ~ ~~,,~, ~ . ~, _ . (manager must fill out an individual history farm) 10. What is the local governing body where your business is located? ~,,r~ (name of city ar county) c.,,, 11. Contact person far this application: lt'f~ ~e~ ~.~ ~h- ~XY' ~~ ~ {n~r..~-- t~ _ -- -_ --~` ~~ ~n~~. C~ ~-r1' )~I~ ~'1t'~N1~1, (address) `" ~ (fax number) _ . (e=mail address) ~+~~ I understand that if my answers are not true and complete, the QI.CC may deny my license application. Applicant(s) Sia~ar~)~n~ l~t~ ~~ LJ ORS OR CONTROLv4MMlwlR~ate 0 ~ ..e .,~. Date ® APR ~ ~ 2~Q9 date a ~~a cn~~ 1.800.452.OLCC 6522 ~,.~~;~ ~~~~~~~~(. ~~~='~;~` www.oregan.go~/o cc ~rev.12147) 134 ~~~~~~ ~~~.~~~ PALO LI,C. 21100 S. Deer Creek Ln. Colton, OR 97oi7 DC '+ID 503-496-1097 ilG larryp@colton.com JUN 0 8 7009 WOODBl1RN CITY ADMINIS7RA1'OA'S O~FIGE June 8, 2009 City Recorder City of Woodburn 270 Montgomery St. Woodburn, OR 97071-4730 Re: Right-of-way vacation of a portion of Broadway St. Dear Sir or Madam: As owner of the property at 310 Broadway St. I wish to file this objection and halt the vacation of Broadway St. between "A" & "B" streets. My current tenant uses this street to move their product in and out because of the size of their trucks tractor-trailer), and it will leave my current tenant with questionable options to continue conducting business. It also could quite possibly greatly limit my ability to lease this property in the future. have spoken with the director of public works and received assurances that the city would be willing to work to come up with solutions that would work for all parties, be it limited access on Broadway and "A" streets or other options. While I would greatly appreciate being able to proceed with those verbal assurances we all know that verbal assurances are not the way business can be conducted anymore. If the city can present a written plan and action that does not hold the possibility of greatly limiting my current and future tenants ability to have access to and egress from the property with tractor-trailer vehicles then I may remove my objection. Sincerely, ,~~ ~ ~~ " ~ .. Larry D. Payne Property Manager of 310 Broadway St. Woodburn, OR 97071 Page 1 of 1 Mary Tennant From: larryp1 (larryp@odaatgraphics.com] Sent: Monday, June 08, 200910:43 AM To: Mary Tennant Subject: Vacation of Broadway St. Attachments: BroadwaySt_vacation.pdf Ms. Tennant; Please find attached my objection to the actions regarding the vacation of Broadway St. between "A" & "B" streets. Thank you Larry D, Payne Property manager PACO LLC 21100 S. Deer Creek Ln. (mailing address) Colton, OR 97017 503-496-1097 503-655-8040 fax 6/8/2009 Marion County 2009 Solid Waste Management Plan Update June 8, 2009 Purpose of SWMP Comprehensive review of solid waste system and determine changes needed to attain County's goals 1. Address needs and recommend strategies to continue to reduce waste /reuse and recycle more materials • Education /promotion programs • Establish convenient services • Stable processing and marketing of recyclable materials 2. Ensure safe, e~cient, cost effective and long term system to manage waste that protects public health and the environment • Collection Services • Facilities to receive and process waste • Environmentally safe means of disposal Guiding Principles for SWMP "Guidance for continued development and implementation of an integrated solid waste management system that has been developed through a cooperative effort of local governments, citizens and industry. The SWMP should achieve development of a system which is environmentally sound, technologically feasible, cost-effective, locally controlled and publicly acceptable; and provides for an overall reduction in Tong-term per capita waste generation and toxicity." Solid Waste Management Advisory Council • Formed in February 1989 • Meet monthly Sixteen members - 8 citizens-at-large and 8 represented positions (Disposal, Hauling, Recycling, Composting, Chamber of Commerce, Housing/Construction, Public Health, and Community Organization) • Mission -Provide input to the Marion County Board of Commissioners regarding an integrated waste management system that is financially feasible and protects the public health and environmentof Marion County • Over past year, meetings have been used for presentations on plan development, soliciting both Council and public input Interactive Plannin Process roject Kicko Draft pra ft Ch 3 Ch. 3 Deft Deft Project Coah Ch. l & 2- . Waste Revisions Ch. 3 & 4 Ch 6 Ir-troduction Reduction Recommen- Alternative & datiorLS Technologies) Existing Recycling ~4 WTEF Conditions ~ft Materials Recovery Ch' ~ Process Collection) Transfer Special Workshop SWMAC SWMAC SWMAC SWMAC SWMAC & SWMAC Deft Daft Draft Final SWMP Rev. Ch. 5 Recommen- Ch. 7 SWMP To Board Ch.6 datio~ Mgmi. Ch. 6 & Admin. SWMAC City Meetings SWMAC SWMAC SWMAC Public Meeting 2009 SWMP Update KEY ISSUES FQR 2009 SWMP UPDATE 1. What other programs /services can be implemented to reduce waste and increase recycling? 2. Growth in County results in increased need for disposal resources because the WTEF is at capacity. How should the system address this growing demand? 3. WTEF has been an important part of solid waste system for 23 yrs. What is future of plant with contracts for operations and the sale of energy due to expire in 2014? 4. What new facilities or services are needed to meet the future solid waste system? What is status of new or emerging technologies. 5. Isthe current rate structure adequatetomaintain fair and equitable rates and fiscal stability? Results from 2002 SWMP • Disposal -per capita rate is same or declining ecyc ing -per capita rate is increasing 3.500 ., .. _- ..__ _ - 3,000 .. _ ._. .. .._ .. _ ............__ .. ................... r ~. 2,500 _ . ~ _ . .--- s 2.000 _. _. -+-Generated -i-Disposed 1.500 ~,~~ ~~ Recovered - Linear (Generated) 1000 _. .. _ ....._.. _.. __._. 500 i -- _ . __ . 19961997 19981999 2000 2001 ?002 2003 2004 2005 200b Transfer Station Tonnages Transfer Station 2001 2002 2003 2004 2005 2006 Tons Tons Tons Tons Tons Tons SKRTS 19,782 21,808 23,615 25,340 28,050 31,542 NMCDF 4 873 5,390 6,151 6,421 7,696 8,559 Total: 24,655 27,198 29,766 31,761 35,746 40,101 Waste-To-Energy Facility WTEf Waste 2001 2002 2003 2004 2005 2006 Tonna a Tons Tons Tons Tons Tons Tons In County 168,247 165,439 167,605 159,597 160,785 168,516 Out of Coun 15,899 18,545 17,985 19,745 19,831 13,899 Total: 184,146 183,984 185,590 179,34 2 180,616 182, 415 Waste Disposed co.aoo _ _ _. . 54.OOa _ __ .. _.. a0 1100 , -~-Bro~cn'sl±lvni sn.aao ' __ "f'~'O~II)311112 ~o.aoa -w-NhiC'DF.-1~hfill ta.aoo ~ ~~,,.-~..e...~.~,; . . ~,.....~..-e- o' .oat ~oa~ goo; :oaa ;aat .oac Landfills 2001 2002 2003 2004 2005 2006 Tons Tons Tons Tons Tons Tons Brown's island 3,227 4,469 5,765 6,935 9,336 8,676 Coffin Butte 30,672 35,997 40,467 44,909 50,939 55,420 NMCDF Ashfill 47,010 48,558 49,238 46,713 46,805 48,546 Total 80,909 89,024 95,470 98,557 107,080 112,642 Waste Composition Other Inorganics Organics ~ ; ~, . t ~, ~'~ ~.~ :..> ~~~. ~,.. ,L.' '~ Plastic n `` 7% Glass Metals 3% $% Waste Stream Characteristics Total Waste Disposed & Total Waste Total Waste Recovered (Tons) Recovered (Tons) Disposed (Tons) Paper 100,375 Paper 63,966 Paper 36,408 Plastics 30,428 Plastics 6,682 Plastics 23,747 Organics 236,070 Organics 119,506 Organics 116,565 Glass 12,062 _ Glass 8,022 . Glass 4,040 Metals 72,593 Metals 55,793 - Metals 16,800 Inorganics 33,969 Inorganics 1,822 Inorganics 32,146 Haz Mats 6,997 Haz Mats 5,469 Haz Mats 1,527 --------------------- Total 507,593 ---------------------- Total 261,260 --------------------- Total 246,333 2009 SWMP Update Recommended Strategies 1. Reduce/Prevent Waste Goal - to reduce waste generated by people at home and at work • Re-evaluate current programs - (currently 22 different programs to educate/ promote/engage people to prevent waste -approx. $800,000) • Develop new approaches/techniques to increase consumer awareness to prevent waste generation and methods to reinforce waste reduction 2009 SWMP Update Recommended Strategies 2. Recycle More Materials Goal - to increase amount of materials recovered from waste stream through reuse and recycling • Increase participation in residential recycling program • Develop commercial recycling and collection program • Establish food waste processing capabilities • Implement collection programs 2009 SINMP Update Recommended Strategies 3. Maintain cost effective processing and disposal system Goal - to continue stable, long term system to manage waste that is not recycled Begin negotiations with Covanta to continue processing Marion County's waste Complete Facilities Master Plan -what system improvements are needed to meet future needs - i.e.. Additional processing capacity; transfer capacity; alternatives technologies to complement current system Waste Processing & Disposal Options 1. Site anew landfill or Bioreactor landfill in Marion County Major siting effort Estimated cost $35 - $50 per ton 2. Export Waste to Coffin Butte / Riverbend Construct new transfer station capacity Adds 740,000 truck miles /yr to system Estimated cost $48 - $53 per ton 3. Export waste to Regional Disposal Sites Construct new transfer station capacity Adds 3.5 million truck miles /yr to system Estimated cost $58 - $65 per ton 4. Continue operation of WTEF No new transportation cast Current cost $41 per ton (includes ash disposal) WTEF 2008 Emissions EPA Permit limit New Oregon DEQ limits Marion 2008 Emissions lead (µg/dscm) 400 200 0.052 Cadmium ~µg/dscm) 35 20 0.0045 Dioxin/Furan (ng/dscm~ 30 15 3.8 Particulate (mg/dscm) 25 25 0.007 Mercury (µg/dscm~ 50 50 0.0063 Solid Waste Fund • Dedicated fund generated through tipping and franchise fees, electrical and metal sales, and interest on reserves (no general fund) Covers costs of all operations (WTEF, 2 transfer stations, ash landfill, C&D landfill, compost facility, HHW facility, and numerous waste reduction, recycling, & other value-added programs) Includes reservefunds - BI/NM Closure &Post-closure (" $7.5 million) - Environmental cleanup ($7 million) - Capital Improvement (" $6 million) Expected Results Headlines in Statesman Journal-2014 Marion County: 1. Produces less waste -per capita generation rate drops sr'gnificantly 2. County continues to lead State with recovery rate, now at 70°° 3. Tip fees at solid waste facilities have not increased since 1992 4. Cess than 5°° of waste is disposed in landfills