Minutes - Council Goal Setting 03/28/2009COUNCIL MEETING MINUTES
March 28, 2009
Goal Setting and Governance Training Workshop
DATE: BOARD ROOM, SALUD MEDICAL CENTER, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, MARCH 28, 2009
CONVENED. The meeting convened at 8:00 a.m. with Mayor Figley presiding.
ROLL CALL.
Mayor Figley Present
Councilor Berkey Present
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallum Present
Councilor Pugh Present
Councilor Schmidt Present
Staff Present: City Administrator Derickson. Also in attendance was Consultant Stacey
McLaughlin, the workshop facilitator with Mountaintop Insight Consulting.
GENERAL BUSINESS.
A) Goal Setting and Governance Training -Fiscal Year 2009/2010
City Administrator Derickson stated that in response to the City Council's desire to
develop municipal goals he had scheduled this meeting. He also provided an overview of the
need to develop ground rules for meeting administration to better meet the needs and
expectations of various City Councilor's when conducting the public's business. The City
Administrator introduced consultant Stacey McLaughlin stating she would be facilitating the
workshop and turned the meeting over to Ms. McLaughlin.
Ms. McLaughlin provided an overview of her background in municipal government and
organizational development training in government, nonprofit and corporate settings. Ms.
McLaughlin reviewed the various communication styles with the City Council and offered
insight and information on the decision-making processes of the various styles communication
styles.
As a component of the goal setting process Ms. McLaughlin led the City Council through
experiential group processes assisting the City Council in defining its principle interests and
concerns for the City of Woodburn for the upcoming fiscal year. The City Council then used the
information to formulate goals for the upcoming fiscal year.
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The City Council engaged in discussion about numerous issues facing the City in order to
determine its focus for the next fiscal year - it was the consensus of the City Council to focus on
specific areas that are not necessarily considered a part of the day -to -day business of the
municipal staff. It was also determined the goal list, while certainly not all inclusive of all of the
City Council's desires for the community -would focus on a reasonable number of goals the
City Council felt were important and could be accomplished within the next twelve months.
Goal areas included:
• Improve Communications - develop a communication plan; redesign the City's website
• Promote Economic Development -complete the economic development plan in
partnership with the Chamber of Commerce; revisit the City's economic strategy
regarding business attraction, retention and sustainability
• Implement Community Outreach -build cultural connections with community members;
assist community members in economic crisis; build partnerships
• Refine City Policies -complete long-range financial plan; create clear municipal
regulations and codes for greater understanding- and eliminate unnecessary over-
regulation
The City Council continued to work through a brief lunch -Councilor Lonergan left the meeting
at 1:15 as he had a prior commitment.
The City Council also engaged in discussion regarding meeting conduct, and examined various
ground rules by which the meetings would be conducted. Suggestions included: no surprises,
ambushes or set-ups, keep the meeting environment civil and professional, agree to disagree,
honor one another's perspective -tell it like it is, seek clarification when you do not know. After
additional discussion, it was agreed that the consultant would forward additional examples of
Council and Board ground rules for the City Council to examine and discuss further, perhaps at a
future City Council meeting or training session.
ADJOURNMENT.
The meeting was adjourned at 3:49 p.m.
ATTEST: ..._
Scott Derickson, Administrator
City of Woodburn, Oregon
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