Res 1918 - Eng ConsultantCOUNCIL BILL NO. 2759
RESOLUTION NO. 1918
A RESOLUTION DIRECTLY APPOINTING THE ENGINEERING CONSULTANT FIRM
HARPER HOUF PETERSON & RIGHELLIS, INC. TO PROVIDE CONSTRUCTION
ENGINEERING SERVICES FOR THE NORTH FRONT STREET IMPROVEMENT
PROJECT
WHEREAS, the City Council, acting as the Local Contract Review Board,
has the authority under the City's public contracting rules, and consistent with
Oregon Administrative Rule 137-048, Model Rules for Consultant Selection:
Architectural, Engineering, and Land Surveying Services and Related Services
Contracts, to award a public contract by direct appointment; and
WHEREAS, the requirements of the City consist of Construction Engineering
Services that have been substantially described, planned and otherwise
previously studied in earlier Contract with Harper Houf Peterson & Righellis, Inc.
and are related to the same Project as the Design Engineering Services
rendered under the previously awarded Contract; and
WHEREAS, the City used a formal selection procedure described in rules
applicable to a Local Contracting Agency under ORS 279A.065 at the time the
City selected Harper Houf Peterson & Righellis, Inc. to perform the Design
Engineering Services; and
WHEREAS, it is in the public interest to directly appoint Harper Houf
Peterson & Righellis, Inc. to provide Construction Engineering Services for the
North Front Street Improvement Project.
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The City Council, acting as the Public Contract Review Board,
hereby directly appoints Harper Houf Peterson & Righellis, Inc. to perform
Construction Engineering Services for the City in an amount not to exceed
$277,636.00.
Section 2. This direct appointment is based upon the Findings attached as
Exhibit "A" and incorporated herein.
Page 1 - Council Bill No. 2759
Resolution No. 1918
Section 3. The City Administrator is authorized to execute a contract with
Harper Houf Peterson & Righellis, Inc. consistent with this Resolution.
Approved as to form: ��� / �Q
City Attorney � Dat
ApprovV-d:
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST: /11
Mary Te ant City Recorder
City of Woodburn, Oregon
Page 2 — Council Bill No. 2759
Resolution No. 1918
athryn f glee, M
January 12, 2009
January 14, 2009
January 14, 2009
January 14, 2009
Exhibit A
FINDINGS SUPPORTING DIRECT APPOINTMENT OF HARPER HOUF PETERSON AND
RIGHELLIS, INC. TO PROVIDE CONSTRUCTION ENGINEERING SERVICES FOR THE
NORTH FRONT STREET IMPROVEMENT PROJECT
1. The City currently has a contract with Harper Houf Peterson and Righellis, Inc.
to provide Design Engineering Service for the North Front Street Improvement
Project.
2. The Design Engineering Services contract with Harper Houf Peterson and
Righellis, Inc. was signed by the City on February 28, 2007 for a sum of $225,815.
3. The Design Engineering Services contract with Harper Houf Peterson and
Righellis, Inc. has been amended twice for a new contract amount of $289,515.
4. The Design Engineering Services contract scope of work that Harper Houf
Peterson and Righellis, Inc. is currently working under does not include
Construction Engineering Services.
5. The City has awarded Phase I of the North Front Street Improvement Project
and a pre -construction meeting with the Contractor was held on December 11,
2008. The need for Construction Engineering Services is immediate.
6. The negotiated fee for Harper Houf Peterson and Righellis, Inc. to provide
Construction Engineering Services for the North Front Street Improvement Project
is $277,636.
7. The combined contract amount for Harper Houf Peterson and Righellis, Inc. to
provide both Design Engineering Services and Construction Engineering Services
for the North Front Street Improvement Project is $567,151. The total fee is
significantly less, by percentage of the total project cost, than is typical for an
urban street improvement project.
8. Harper Houf Peterson & Righellis, Inc. is the most qualified to perform
Construction Engineering Services because they designed the project.
9. A third party consultant brought into the North Front Street Improvement
Project at this time would have to defer to the Harper Houf Peterson & Righellis,
Inc., as engineer of record for the design, to address Construction Engineering
interpretation of the plans and specifications. Changes to the plans and
specifications needed must be performed by the engineer of record.
10. There is no financial benefit to the City in awarding Construction Engineering
Services to a firm other than Harper Houf Peterson & Righellis, Inc.
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