Minutes - 06/09/2008COUNCIL MEETING MINUTES
JUNE 9, 2008
TAPE
READING
0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, JUNE 9, 2008.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding.
0020 ROLL CALL.
Mayor Figley Present
Councilor Bjelland Present
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Absent
Staff Present: Interim City Administrator Russell, City Attorney Shields, Assistant City
Administrator Stevens, Finance Director Gillespie, Community Development Director
Allen, Public Works Director Brown, Police Capt. Tennant, Recorder Tennant
Mayor Figley stated for the record that Councilor Sifuentez was out of town.
0047 ANNOUNCEMENTS.
A) Woodburn Public Library will be closed on Sundays during the summer beginning
June 15, 2008 and will re-open on September 7, 2008.
B) A public hearing will be held before the City Council on a proposed supplemental
budget for fiscal year 2007-08 on June 23, 2008, 7:00 p.m., in the City Hall Council
Chambers.
C) A public meeting regarding the preliminary design of Mill Creek Greenway Trail will
be held on June 24, 2008, 6:30 p.m., in the City Hall Council Chambers.
D) The Aquatic Center will be closed on June 12, 2008 for staff training.
0085 CHAMBER OF COMMERCE REPORT.
Deb Yager, Chamber President, provided the Chamber statistics for May 2008 which
included the addition of 2 new Chamber members making total membership at 255;
incoming calls to the Chamber office totaled 190; 88 office visits not related to Chamber
business; Visitor information center visits totaled 1,961 of which all but 20 visitors were
from out of Oregon; website hits were 6,441; and the Chamber has sent out 3 re-location
packets.
Upcoming Chamber events:
1) the final Greeter's program will be held at U.S. National Bank on June 13, 2008 at 7:30
a.m..
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COUNCIL MEETING MINUTES
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2) Annual Golf tournament will be held on June 12th at Senior Estates Golf & Country
Club.
3) the Economic Development, Woodburn Area Visitors Association (WAVA), & the
North Willamette Valley Tourism Alliance meetings are all scheduled for the 3~d Tuesday
of the month at 9:00 am, 10:00 am, and 10:30 am respectively.
4) Communication training will be provided by Business Advocacy on June 24th, 9:00
am, at West Coast bank with this month's topic being "Leadership and Problem Solving".
5) Leadership Woodburn is underway and applications have been received from the
students who will be joining this program. Business sponsorship will be going out for the
adult portion of the activities.
6) the Chamber has given their support to the Summer Reading Program sponsored by the
Library and have solicited for program volunteers in their Chamber newsletter.
Councilor McCallum questioned if the Tourism group or the Chamber looked at what
impact, if any, the energy situation, including increased costs, has on tourism to our area.
Ms. Yager stated that they have been monitoring this situation and to date, they are still
trending visitors to our community in numbers similar to last year's count.
0355 WOODBURN SCHOOL DISTRICT REPORT.
Walt Blomberg, School Superintendent, stated that 392 seniors graduated from the high
schools on Friday, June 6th. These graduates were able to obtain about $1.? million in
scholarships for post secondary education. This is the 2°d year of the small high schools
and the district has already seen a 40% reduction in dropout rate plus some academic
improvement on all of the State tests. It was noted that all of their schools had succeeded
beyond the level they had when they were a comprehensive high school back in 2005-06.
These schools are being noticed and are considered as a model school. The Gates
Foundation and Memorial Trust is reinvesting in all of Woodburn's small schools and
they will extend all of their grants for the next couple of years. The 8th grade graduation
ceremonies will be held on Wednesday, June 1 It", at each of the middle schools.
Councilor McCallum questioned if there had been a settlement on the bond issue amount.
Superintendent Blomberg stated that they are currently looking at a design-build model
which involves getting the plans in place by working with an architect up front and then
have one contractor bid on the project. They are working on an August deadline and are
in the process of identifying programs in the building and space needed. This process
will provide the district with alock-in of cost to complete the project which is an
advantage when going to the public on a bond issue measure.
0625 CONSENT AGENDA.
A) approve the City Council meeting minutes of May 27, 2008;
B) accept the Planning Commission minutes of May 22, 2008;
C) accept the Building Activity Report for May 2008;
D) accept the Planning Project Tracking Sheet dated June 4, 2008; and
Page 2 -Council Meeting Minutes, June 9, 2008
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COUNCIL MEETING MINUTES
JUNE 9, 2008
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get up to 30 people to turn out for a meeting to work on issues of gangs, drugs, and youth
and felt that this shows how much can be done within our community on this issue.
B) In regards to the City Administrator recruitment, the application period has closed and
Mr. Protham has informed staff that 25 applications were received of which 13 are either
qualified or may be qualified. He will be contacting the Council to set up a meeting
sometime between June 17t" and 24t" to go over the materials and determine some semi-
finalists. He will then conduct interviews with those individuals the following week as
part of the process.
4079 MAYOR AND COUNCIL REPORTS.
Councilor Nichols extended his congratulations to all fathers within our community
(Father's Day observed on June 16, 2008).
Councilor McCallum reminded the public that Relay for Life will be held on June 20-21,
2008 beginning at 6:00 pm and concluding at 12:00 noon on June 21St. He stated that it
is still not too late to sign up to walk, be listed as a survivor, or to get a team organized
for this event. This is the 7t" year for Relay for Life and he encouraged the community to
attend and support this annual event.
Mayor Figley extended her congratulations to the Class of 2008.
4295 EXECUTIVE SESSION.
Mayor Figley entertained a motion to adjourn into executive session under the statutory
authority of ORS 192.660(2)(h), and ORS 192.660(2)(f). She stated that it was not
needed to have an executive session under ORS 192.660(d).
NICHOLS/LONERGAN.... adjourn to executive session under the statutory authority
cited by the Mayor.
The motion passed unanimously.
The meeting adjourned to executive session at 8:06 pm and reconvened at 8:36 Pm.
Mayor Figley stated that no decisions were made by the Council while in executive
session.
4355 ADJOURNMENT.
NICHOLS/COX... meeting be adjourned. The motion 'sed unanimously
The meeting adjourned at 8:37 pm. ;~~' ~ /
KATt RYfi1 FI
ATTEST `5 -
Mary Te ant, Recorder
City of Woodburn, Oregon
Page 9 -Council Meeting Minutes, June 9, 2008
Executive Session
COUNCIL MEETING MINUTES
June 9, 2008
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, JUNE 9, 2008.
CONVENED. The Council met in executive session at 8:15 p.m. with Mayor Figley presiding.
ROLL CALL.
Mayor Figley Present
Councilor Bjelland Present
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Absent
Staff Present: Interim City Administrator Russell, City Attorney Shields, City Recorder Tennant
Press Present: John Gervais, Woodburn Independent
Mayor Figley reminded the Councilors, staff, and press that information discussed in executive
session is not to be discussed with the public.
The executive session was called under the following statutory authority:
1) To consult with counsel concerning the legal rights and duties of a public body with regard to
current litigation or litigation likely to be filed pursuant to ORS 192.660(2)(h); and
2) To consider records that are exempt by law from public inspection pursuant to ORS 192.660(2)(f)
ADJOURNMENT.
The executive session adjourned at 8:34 p.m..
~-
ATTEST
Mary Tenna t, Recorder
City of Woodburn, Oregon
Page 1 -Executive Session, Council Meeting Minutes, June 9, 2008