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Agenda - 06/09/2008C ITY O F W 00 D B U R N KATHRYN FIGLEY, MAYOR WALTER NICHOLS, COUNCILOR WARD 1 RICHARD BJELLAND, COUNCILOR WARD II Cll'Y GOUNCIL AGENDA PETER MCCALLUM, COUNCILOR WARD III .IAMES COX, COUNCILOR WARD IV FRANK LONERGAN, COUNCILOR WARD V JuNe 9~ ZOO$ ~ 7.00 P.M. ELIDASIFUENTEZ, COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS - 27O MONTGOMERY STREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. The Woodburn Public Library will be closed on Sundays for the summer beginning June 15'h and will reopen starting September 7tn. B. A hearing to consider the 07-08 supplemental budget will be held on June 23 at 7 pm in the Council Chambers. C. A public meeting regarding the preliminary design of Mil I Creek Greenway Trail will be held on June 24 at 6:30 pm in the Council Chambers. D. The Aquatic Center will be closed on June 12 for staff training. Appointments: None. 4. PROCLAMATIONS/PRESENTATIONS Proclamations: None. Presentations: None. 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn School District ••Habra interr~retes aisponibles para aquel~as personas que no hab~an Ing~es~ previo acuerao. Comuniquese a~ (So3198o-z48s... June 9, 2008 Council Agenda Page i 6. COMMUWICATIONS None. 7. BUSINESS FROM THE PUBLIC - This allows the public fio introduce items for Council consideration not already scheduled on the agenda. 8. CONSENT AGENDA - Items listed on the consent agenda are considered rovtine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woadburn City Council minutes of May 27, 2008 1 Recommended Action: Approve the minutes. B. Woo~dburn Planning Commission minutes of May 22, 2008 6 Recommended Action: Accept the minutes. C. Building Activity Report for May 2008 Recommended Action: Receive the report. 10 D. Planning Project Tracking Sheet Dated June 4, 2008 11 Recommended Action: Receive the report. E. Rental Housing Ordinance 14 Recommended Action: Receive the report. 9. TABLED BUSINESS None. 10. PUBLIC HEARINGS A. City of Woodburn's 2008-09 Budget 22 Recommended Action: Conduct pubiic hearing, receive pubiic comment, and direct staff to draft a budget ordinance based on the Budget Committee's recommendation, including allowable budget adjustments that do not change the tax levy requirement. B. Local Contracting Board-Aquatic Center HVAC Replacement (Staff Report - Recommended Action: Conduct a public hearing and then Page 66} pass a motion approving or disapproving the exemption of the Aquatic Center HVAC replacement contract. June 9, 2008 Council Agenda Page ii C. Local Conhact Board - Wastewater Treatment Facility Suction (Staff report - Dredge Acquisition and Instailation Page 76) Recommended Action: Conduct a public hearing and then pass a motion approving or disapproving the exemption of the Wastewater Treatment Plant suction dredge acquisition and installation contract. 11. GENERAL BUSINESS - Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this porfion of the Council's agenda. Comment time may be limited by Mayoral prerogative. A. Council Bill 2725 - Resolution declaring the City's election to 62 receive state revenues during fiscal year 2008-09 Recommended Action: Adopt the resolution. B. Council Bill 2726 - Resolution certifying the eligibility of the City 64 of Woodburn to receive state-shared revenues during fiscal year 2008-09 Recommended Action: Adopt the resolution. C. Council Bill 2727 - Resolution exempting the Aquatic Center 66 HVAC replacement contract from competitive bidding requirements ond authorizing use of the design-build procurement method Recommended Action: Adopt the resolution. D. Council Bill 2728 - Resolution exempting the Wastewater 76 Treatment Plant suction dredge acquisition and installation conhact from competitive bidding requirements and authorizing use of the design-build procurement method Recommended Action: Adopt the resolution. E. Council Bill 2729 - Resolution directing that stop signs be 84 installed on Walton Way, Astor Court, Umpqua Road, Thompson Road, Sallal Road, and Rainier Road where they intersect with Astor Way Recommended Action: Adopt the resolution. F. Council Bill 2730 - Resolution authorizing an inter-fund loan from 87 the water construction fund to the sewer construction fund. June 9, 2008 Council Agenda Page iii G. Planning Division Fee Schedule 91 Recommended Action: Discuss revised Planning Division fee schedule and direct staff to prepare ordinance adopting the fees. H. Acceptance of Bancroff Bond Application 96 Recommended Action: Accept the Bancroft Bond applications submitted by property owners within the West Lincoln Street Local Improvement District, which were filed after the initial 10-day filing period. I. Reimbursement Agreement for Services, Materials and Projects 99 Recommended Action: Approve and authorize the City Administrator to execute the attached reimbursement agreement between the Woodburn Urban Renewal Agency and the City of Woodburn for fiscal year 2008-09. J. Appointment of Administrator Pro Tem 106 Recommended Action: Appoint Assistant City Administrator Terrie Stevens as Administrator Pro Tem for the period of June 14 through June 28, 2008. 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. None. 13. CITY ADMlNISTRATOR'S REPORT 14. MAYOR AND COUNCIL REPORTS 15. EXECUTIVE SESSION A. To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660 (2)(h). B. To consider records that are exempt by law from public inspection pursuant to ORS 192.660 (2)(f). C. To conduct deliberations with persons designated by the governing body to carry on labor negotiations pursuant to ORS 192.660(2)(d). 16. ADJOURNMENT June 9, 2GG ? Counci! Agenda Page iv 8A COUNCIL MEETING MINUTES MAY 27, 2008 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 27, 2008. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 0020 ROLL CALL. Mayor Figley Present Councilor Bjelland Absent Councilor Cox Present Councilor Lonergan Present Councilor McCallum Absent Councilor Nichols Present Councilor Sifuentez Present Staff Present: Interim City Administrator Russell, City Attorney Shields, Community Development Director Allen, Public Works Director Brown, Community Services Director Row, Recorder Tennant Mayor Figley stated for the record that Councilors Bjelland and McCallum were both out of town. 0050 ANNOUNCEMENT5. A) Budget hearings on the fiscal year 2008-09 budgets for the Urban Renewal District and the City of Woodburn budgets will be held on Monday, June 9, 2008, in the City Hall Council Chambers. The Urban Renewal Agency will meet at 6:45 p.m. to hold the hearing for the urban renewal budget and the City Council will conduct a hearing on the City's budget during their regular meeting at 7:00 p.m.. 0085 CON5ENT AGENDA. A) approve the regular Council meeting minutes of May 12, 2008; B) approve the Council workshop minutes of May 12, 2008; C) accept the draft Recreation and Parks board minutes of May 13, 2008; D) accept the draft Planning Commission minutes of May 8, 2008; E) receive the report on Claims for Apri12008; F) receive the Crime Statistics report for April 2008; G) receive the Code Enforcement Statistics for Apri12008; H) receive the Community Services Statistics for Apri12008; I) receive the Planning Project Tracking sheet for May 22, 2008; and J) receive the Rental Housing Ordinance. Councilor Cox requested that Item 8J be removed from the Consent Agenda since adoption of this item would imply that the Council is in approval with the draft. He has some problems with the draft ordinance and would like to discuss it with City Attorney Page 1- Council Meeting Minutes, May 27, 2008 COUNCIL MEETING MINUTES MAY 27, 2008 TAPE READING Shields before any action is taken. He also felt that it would be premature to send it out to the stakeholders for further review until the draft ordinance is in a form that is agreed upon by the Council. SIFUENTEZ/NICHOLS.... adopt items A-I of the Consent Agenda as presented. The motion passed unanimously. Councilor Cox stated that he would anticipate this item being back on the Consent Agenda at either the first or second meeting in June. 0224 COUNCIL BILL NO. 2722 - ORDINANCE LEVYING ASSESSMENTS FOR THE IMPROVEMENT OF TOUT STREET BETWEEN SETTLEMIER AVENUE AND SOUTH FRONT STREET. Councilor Sifuentez introduced Council Bill No. 2722. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2722 duly passed. 0298 COUNCIL BILL NO. 2723 - ORDINANCE LEVYING ASSESSMENTS FOR THE IMPROVEMENT OF BOONES FERRY ROAD BETWEEN STATE HIGHWAY 214 AND GOOSECREEK. Council Bill No. 2723 was introduced by Councilor Sifuentez. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2723 duly passed. 0367 COUNCIL BILL NO. 2724 - RESOLUTION ESTABLISHING A RATE SCHEDULE FOR TRANSPORTATION SYSTEM DEVELOPMENT CHARGE5 (INCLUDING THE INTERCHANGE DEVELOPMENT CHARGE AND AN ALTERNATIVE CALCULATION FEE) AND SETTING AN EFFECTIVE DATE. Councilor Sifuentez introduced Council Bill No. 2724. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 2724 duly passed. 0412 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS. A) Community Development Director's Approval of Partition 2008-03 and EXCP 2008-04, located at 1220 Park Avenue (Tax Lot #OS1W08CD03200): Approval given for division of one lot into three parcels and exception to street right-of-way and improvements for Park Avenue with conditions. The property owner was also required to sign a non-remonstrance agreement for participation in future street improvements to Park Avenue. No action was taken by the Council to bring this land use action up for review. Page 2- Council Meeting :Vlinutes, May 27, 2008 2 COUNCIL MEETING MINUTES MAY 27, 2008 TAPE READING 0450 CITY ADMINISTRATOR'S REPORT. A) Interim Administrator Russell stated that some Councilors have indicated that they are downloading the agenda materials from the internet and do not need the jump drive delivered to them in the future. He requested that the Councilors who would still like to receive the jump drive to let him know and staff will continue to provide the jump drive. Additionally, IS staff has a solution to get all of the agenda packet information with a single click and training will be provided to Councilors within the near future. B) Staff recently discovered that the current Insurance Agent of Record contract will expire on June 30, 2008 and staff would like to do a three-month extension of the current contract while, as allowed under City ordinance, an intermediate procurement review is completed to be sure that the City has done it appropriately. The cost of the extension is within the allowable amount of the ordinance. There is no statutory requirement that the City have a special procurement for Agent of Record, however, it does need to follow the City's procurement ordinance. It was the consensus of the Council to extend the current contract and proceed with an intermediate procurement after July 1, 2008. C) Interim Administrator Russell stated that staff has been notified that Marion County Emergency Management has been awarded a$1 million Public Safety Operability Communications grant from the federal government through the State of Oregon. This grant will allow a wireless microwave relay connection between the three dispatch centers in Marion County (NORCOM, Salem Willamette Valley Communications Center, and Santiam Communications Center). As a result, this will allow the Police Department to gain access to the potential 800 MHz system that is in Salem for data and voice and eliminate need for the City to purchase a large scale radio system. There is still a need for the partners to agree with the funding match and some negotiations are in progress with the State about what infrastructure that is currently in place would be considered as part of the match versus what dollars are needed to obtain the match. It was noted that the match amount is quite small compared to total project cost. 0668 MAYOR AND COUNCIL REPORT5. Councilor Nichols stated that he will be filing for another term as Councilor in Ward I. Councilor Lonergan stated that the Mother's Day event at the Downtown Plaza resulted in a report of a high noise level. He had received a call from a person who had concerns about the noise and the Police Department had obtained a reading at 60 decibels which is an allowable amount. Interim Administrator Russell stated that the general City allowance for that time of day is 70 decibels but at 9:00 pm it drops down to 65 decibels for residential zones. With a park event permit, it can go up to 80 decibels but the Community Services Director has the ability to control the noise level with a park event permit. Staff had checked that event and the reading within Library Park at the time of the check was 60 decibels. It Page 3- Council iVleeting Minutes, May 27, 2008 3 COUNCIL MEETING MINUTES MAY 27, 2008 TAPE READING was also noted that the Downtown Plaza is a Public Service zone rather than a residential zone. Councilor Lonergan also stated that this was a well attended event and parking encompassed several city blocks. He is aware of at least one private parking lot in the neighborhood that was taken over by attendees. He questioned if the Ciry could require the applicants to ask pernussion from the property owner for use of their parking lot prior to the event. Community Services Director Row stated that this event was sponsored by the Ciry along with a multitude of other partners. His department has the discretion to issue a permit for a special event in a park allowing amplified sound with limits up to 80 decibels and, in his reading of the ordinance, the zoning designation that applies is the designation of the zone receiving the noise. Therefore, the nearest residential zone is where the reading would be taken to make sure it is in compliance with the ordinance and pernut levels. In this particular case, the noise level that would most likely apply would be 80 decibels and it would be measured at the residential zone receiving the noise. He also stated that the permit limits the noise level and this level would apply to any zoning designation. Councilor Lonergan stated 80 decibels still may not be acceptable to any homeowner that lives only two blocks from an event. Director Row stated that the City has discretion to be more restrictive than the 80 decibels and, in this particular instance, the noise level was lower than the permit level. The next permit that will issued by his department involves the Mexican Fiesta at Legion Park. The permit for that event has also allowed up to 80 decibels and last year one of the residents had also complained about the noise level. He stated that his department had not received the complaint on the noise level, however, the Woodburn Independent had printed one letter to the editor following last year's Fiesta event and one letter to the editor following this year's Mothers Day event. Interim Administrator Russell stated that the Police Department did get one complaint on the Mother's Day event and it was directed at how much base was being played rather than the volume of the sound. He stated that he has talked to his staff who actually did the measurements and the meter reading for measurement A(decibels) and AB (decibels including base) were within the allowable limits. Director Row stated that they will work with event organizers to have them notify neighborhoods that an event will be taking place and to obtain prior approval of use of private parking lots. If approval is not received, then something can be done to block off the private parking area. He stated that before the next event, staff will be working on trying to address the noise issue and neighborhood notification. Councilor Lonergan felt that the problems were minor compared to the attendance and, as an attendee, he felt that it was a very good event. Councilor Sifuentez questioned as to when the event concluded. Interim Administrator Russell stated that the music concluded at 9:00 p.m. but was unsure as to when the event finally concluded. Councilor Lonergan stated that often times the music will go unti18:30 p.m.. The homes Paa: 4- Coucicil Meeting Minutes, May 27, 2008 4 COUNCIL MEETING MINUTES MAY 27, 2008 TAPE READING along Second and Third Streets can definitely hear the music and felt that 8:30 p.m. on a Sunday night is getting late. Councilor Sifuentez referred to comments made in the Letter to the Editor and felt that the City needs to address concerns that have been raised since cultural events should continue within our community. Director Row agreed that the Downtown events should continue but they can get quite large and staff needs to work on how to make sure they are held responsibly. Mayor Figley stated that she will also be filing for re-election as Mayor. 1457 AD TOURNMENT. NICHOL5/SIFUENTEZ .. meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:28 pm. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 5- Council Meeting Minutes, May 27, 2008 5 SB WOODBURN PLANNING COMMISSION MEETING MINUTES May 22, 2008 CONVENED The Planning Commission met in a regular session at 7:00 p.m. in City Hall Council Chambers with Commissioner Jenninas presiding. Commissioner Jenninqs led the salute to the flag. Commissioner Jennincts questioned members of the Planning Commission having potential conflicts such as family, financial, or business relationship with any of the applicants or with regard to the project in question. If such a potential conflict exists, he asked whether the commissioner in question believes he or she is without actual bias or whether he or she would like to step down from the Planning Commission during the case. There were none. There were no objections from tho~~ p~e~et7t~ Commissioner J~nnr i~q~ announced: agenda is svaitable att~i~ ba~~:.~f the room. We will consider c~s~ or~e ~t:~ time ~c~-t~ding t~ thg c~der (~~~i in th+~ ~~r~da. We will follow the hea~`i~ proc~t~t~ ou#~~r~d on th~ pula~~~. hear~n~: procedui~~ board. AII persons wishir~g #~ speak are requested tr~ t~~n~ t`o the podium and give their name and address. Any individu~~s speaking from other than the podium will not be recognized. ROLL CALL Chairperson Lima A Vice Chairperson Bandelow A Commissioner GrosJacques P Commissioner Vancil P Commissioner Grigorieff P Commissioner Hutchison P Commissioner Jennings P Staff Present: Jim Allen - Community Development Director Natalie Labossiere - Senior Planner Marta Carrillo - Administrative Assistant MINUTES A. Woodburn Planninq Commission Meetinq Minutes of Mav 8, 2008. Commissioner GrosJacaues moved to accept the minutes. Commissioner Vancil seconded the motion, which unanimously carried. BUSINESS FROM THE AUDIENCE None. Flanning Com.mission Meeting May 22, 2008 Page 9 of 4 6 COMMUNICATIONS A. Woodburn City Council Meeting Minutes of March 24, 2008 No comments were made. PUBLIC HEARING None. ITEMS FOR ACTION None. DISCUSSION ITEMS A. B. C. update. ~DO work ``- Parks Plan The Planning Commission agreed that a joint work session would be a good idea for these projects. Communitv Develoqment Director Allen updated the Planning Commission regarding the Downtown Plan and that the Oregon Transportation and Growth Management is negotiating a contract with a consulting team. The Parks Plan Update is in the initial stages of consideration and will include specific changes that the Planning Commission would review. The Parks Division is working on the project. D. Work Session - Woodburn Development Ordinance Update Senior Planner Labossiere explained the proposed code changes to the Woodburn Development Ordinance. Change #10 - Defines the term for "IoY' to include how a unit of land is created in a subdivision, partition or other creation and including the date of regulations initially adopted by the City of Woodburn and Marion County. Change #14 - Adjusts the formatting of the lettering for each use/activity in the RCWOD zone. Change #15 - Has a strike through removing the clause "which reduce levels". Change #16 - Includes the clause "single-family dwelling only". Change #17 - Includes the clarification of table 3.1.5 on the specified plant materials. Planning Commission Meetrng May 22, 2008 Page 2 of 4 7 Change #18 - Clarifies and explains the terms in which an application complies with the regulation of the WDO. Change #19 - Clarifies use of the terminology for "yard" and "setback" by deleting the word "yard" and including "minimum" as the type of setback each zoning district. It was explained that "yard" is an area and "setback" is a distance. Change #20 - Deletes the word "main" and replaces with the word "primary". Change #21 - Corrects a spelling error. Change #22 - Corrects a spelling error. Change #23 - #28 - Corrects scrivener errors. Policy Change~ ~"r~~s; Change #9 - Adds other options in lieu of plant units. Senior Planner Labossiere presented the various options that may be used and would be counted as a part of the landscaped required plant units. It was identified that the decision-maker should have the discretionary authority to allow plant unit credit for other products not listed as reviewed through the land use process. Change #11 - Adds new provisions that would implement zoning consistent with the Comprehensive Plan without the need for a zone change application, when there is an annexation application. The zoning designation for annexed property lists the required units per acre for each designed zone. Commissioner Jenninqs opened the floor for questions and/or comments to staff. Communitv Development Director Allen talked about the various alternatives for the required architectural wall on some projects, which could be more cost effective to the applicant. Commissioner Vancil referred to the Kerr Contractors, Inc. project with regards to required fencing and the possibility of having discretionary options for the applicant in a Light Industrial zone by changing the verbiage from "should" to "shall" for those designed zoned areas and amending the Woodburn Development Ordinance. Communitv Development Director Allen stated that the verbiage for an architectural wall could not be modified to the discretion of the Planning Commission from a"should" to a Plann.ing Commission Meeting May 22, 2008 PaCe 3 of 4 8 "shall" as this requirement is a part of the standard guidelines. The options for the different fence types are options for properties that are near a Single-Family Residential zoned property and not in the Urban Growth Boundary. Communitv Development Director Allen stated that the proposed WDO changes would be seen at the next Planning Commission meeting to be held on June 12, 2008. REPORTS No comments. BUSINESS FROM THE COMMISSION Commissioner Griqorieff and Commissioner Hutchison sta~~~~~#~~` ~d received a postcard in the mail v~r~th regards to the projec~ ~t ~t~d~~ ~ros~~t'~ and show support of the project. ADJOURNM~;~t"~` Com~n~~t~ner GrosJacques moved to adjourn the meeting, Commissioner Griporieff seconded the motion, which unanimously carried. Meeting adjourned at 8:24 pm. APPROVED CLAUDIO LIMA, CHAIRPERSON Date ATTEST Jim Allen Date Community Development Director City of Woodburn, Oregon Planning Commission Meeting May 22, 2008 Page 4 of 4 9 ~~i, CITY OF WOODBURN Community Development MEMORA ND UM 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-5246 Date: June 5, 2008 To: Jim Allen, Community Development Director From: Building Division Subject: Building Activity for May 2008 2006 2007 2008 No. Dollar Amount No. Dollar Amount No. Dollar Amount Single-Family Residential 10 $1,647,878 10 $2,094,639 2 $416,198 Multi-Family Residential 0 $0 20 $14,490,950 0 $0 Assisted Living Facilities 0 $0 0 $0 0 $0 Residential Adds & Alts 7 $46,720 11 $153,310 5 $94,569 Industrial 0 $0 0 $0 0 $0 Commercial 10 $2,059,177 8 $2,892,384 8 $986,000 Signs and Fences 3 $10,501 0 $0 3 $1,998 Manufactured Homes 1 $29,720 3 $115,000 1 $100,000 TOTALS 31 $3,793,996 52 $19,746,283 19 $1,598,765 Fiscal Year to Date (July 1- June 30 $37,630,773 $38,083,012 34 580 265 ~ > > I~~Commuri-.y Dcvc ~:;r~era`Euildingl3uildlnc AcnvityiBfd~;;Ac+.~;?OD8\Bldg Ac[ivity - Memoslaclivilp - May 2008.doc IV ~;.ty "~ d$S ~'.3k Pi ANNIN~ ~~ ~ ~ R+~v#~l~~ ~ ~ ~ * ; ~ ,~~ ~~~~~~~ ; '~~~ ~: ~., .. - ~ ~ ~ ~ ~ ,. . . . ~~ . ._ .~:~ ~~~. . ~ ~ : ,~ ~~ ~_,~,~~ ~. ~~~~ Project Applicant Description Status: SiteLocation: DR 2008- George F. Demolition and Received Ot,EXCP 2008- Brice III consVuction 0's, VAR 2008- Hwy 214 & Evergreen Rd. 04 DR 2008- William R. 3750 sf addition to Received 02,EXCP 2008- Pease, PE existing bldg 07 2775 N. Front St. LA 2007-02, City of Legislative Amendment Received Woodburn Period Review Remand City of Woodbum LA 2007-03, City of Legislative Amendment Received Woodburn 270 Montgomery St. Date Deemed 120 Day Planner Referrals Facilities Mail Notice Notice to Post Stf Rpt Due PC Hearing PC Final Appeal Received Complete Comp Date Meeting for PC Paper Property Admin Dec. Order Deadline 04/1112008 0512212008 09119/2008 Don Dolenc 04/15/2008 0512312008 05129/2008 0611212008 06/0312008 Don Dolenc 06/03/2008 11/2612007 Jim Allen 11126I2007 Jim Allen 05I2312008 05I24I2008 06105/2008 06112I2008 ,, ~~ .,~ ,~ , , ~ ~~~ " „~ ~,~ „~ `~~. . t ; '. ~~,. ~~~ ~~~ ~ ~ ~~ " ~ ~ ~~~~ Incomplete Ltr P•~ject Applicant SiteLocation: Description Status: Date Received Sent Out 120-App Received 180-Expiration: Planner ANX 2008-01, Jesse Lovrien - Cascadia 2400 N. Pacific Hwy Annexation into City limits Incomplete 0412112008 5/1912008 8/19/2008 10/18I2008 Don Dolenc Development, LLC P.AR 200fi-04, Robert Engle 610 Glatt Circle Partition property into 2 lots Incomplete 04/23I2008 5l5/2008 812112008 10/20/2008 Don Dolenc PAi. 2008-0~, EXCP 2008-06 Eugenia Yakubovich 855 Luba St. Paritioning into 3 parcels Incomplete 04/3012008 5l19/2008 8/28l2008 10127f2008 Don Dolenc PUD 2006-01, ZC 2006-Ot, Boones Crossing, LLC • Parcels 1, 2& 3 of Partition Modifications to Boones Incomplete 10131/2006 2/2812007 04I2912007 Jim Allen CU ,~ ;:; 04, CPC 2007-01 Mike Hanks Plat 2006-55 Crossing PUD .,m. a ~,~ a~~ ~ ~ ..~ . ,. .~.. . .. .. ..,~.~ ~_,~ ~~ ~ ~.~ ~~ ~~: ~~ ~ ~ y ~, ~ s,.~~,-'~,~~~,~" ,M . ~". i,,... r ~ r.~ti~; ,~, ..2 z.~-~. ~:~.s.s.~,: ..~1» ~ ~~.- ., . . ,. ~. , , ., ,: q4 ~; .;, .,- ... . ,,~ . .. , ,~. c ~ ~~, ~,.;~2 ':.~ ar s~~ . .>r~ ,r +a . +"~.,,,~-.~ `,~ ,a°!' e , ~, a~'~,f s.m ~ ~' '. ~ ~ ~.: ~., » ~-m.. ~ >.,, . . . . - ~ ~" ~ ~, ~.w~ ~" ~~~ _ . .w: q .,~,*~ ,xi :.~r .. . . . . . . . . . - ~.-z~' . , ;"'~s~~` ~,.~': ~,z ~ .., ~. -..,a;,.?z~... .. ~~"'t~ ~au _~. .. ,*,.a~ `~ <.,~~ < . ~.,~ .,x..~.,, .w, ~~ .oz=~.ar.,.. ... ~._ ..~. ~_ „~ , , . ~ ,. . , , Activity Report - Muy 23, 2008 through June 4, 2008 Folder Narnc~ Ap~licant Project SiteLncutio~7 Description Date Kec'd: App Comple Statt~s: Planner: BL 2008-057 RDR Holdings, Rug Doctor, Inc. Contractor rental of carpet cleaning 05/27/2008 06/03/2008 Approved Don Dolenc Inc. machineslsolvents BL 2008-058 Charles Harp, Equity Homebuilder 1727 Mt. Hood Ave. Construction Contractor 05/28/2008 O6/03/2008 Approved Carrie Brenneck Member LLC BL 2008-059 William O. Smith Woodburn Grocery 1575 Mt. Hood Ave. Grocery Store 05/28/2008 O6/03/2008 Approved Carrie Brenneck Outlet Ste 120 BL 2008-060 Jared N. Hallows Platinum Protection Contractor Security Systems Sales 05/29/2008 06/03/2008 Approved Don Dolenc BL 2008-061 Loreto Binder My Style 846 Kelowna St. Photography 05/30/2008 06/03/2008 Approved Carrie Brenneck FNC 2008-09 William Jones William Jones 1528 Quinn Rd. 6' cedar fence in back yard 06/04/2008 O6/04/2008 Approved Carrie Brenneck SIGN 2008-12 Peterson Electric A&J Market 689 Front St. new 2 1/2' x 2 1/2' wall sign 05/27/2008 Don Dolenc Inc. TMKT 2008-10 American Crown American Crown 1030 Young St. 3-day circus event, no exotic animals; 05/23/2008 06/04/2008 Approved Carrie Brenneck Circus - Leo Circus, Inc. jugglers, clowns, acrobats; 6 pm to 9:30 Osorio pm only _ ,.. .~;:~ ~ ». , ~ . ~_. ~ ~ ~U; .:<y ~ ~. ~.s~_ n ~ ~ ~ ...,. , ~ ..,~~ ~...~ ~t., ~ ,~~~c:~~.v~ ~~ ,~a ~~~ ,~. ~,~ ~ z„--~.~,.~»~e~s~.s~a~s. ~~~ ~ .,~~,,.< . ~,,. ~.~ .a.~. ~,,~ e~_,,,~ ,.,~ .., ~.~_.._.., ..._. .~~.~. ,.. Wednesday, June 04, 2008 BL = Business License EXT = Extcnsion SIGN = Sign Perniit TMKT = Temporary Marketi~g Permit rSP = Temporary Sign Permit PAPP = Pre-Application FNC = Fe~ce Permit 13 8E '' ~ '~ ~s~g <~,.f ~r,' ~6.~^~ ~ ~ ~ #~~i~ ~ !nj...rz",.,,rst~ t~t.q June 9, 200~ T~: Honorable Mayor c~nd Gity Caunci! FROMI: Scott Russeil, tnterim G'rty Administrcttor SUB.iECT: R~ntal Hausing Qrdincnce RE~QMMEMQAT,~,QN~ If the modified ordinance is acc~Qtoble to the City Council, #OnrvprCl: t4 ~he Stakeholder Group 4f interesfed parties, L~,Z.~ _ `_ • '- - ' '-'- - - - ~ After the City Councii workshop c~n May 12, 2~8, the City Cauncil reach~d a consensus on rr~odi~cations to the o~dinance. The changes are czs follows: • Re-titled it fihe Hc~bitoble Rental Hc~usir~g Ordinance • Sectian 7- ~emoved afl de~nitions not vsed in Ordinance ^ Substi#uted #he langvage of c~RS 9Q.320 (habifability} f~f the former requiremenfs af Section 8. ^ Remaved overcrowding seetion fram this Qrdinance. ~ Modified Sectian 17 A to specify thc~t constitutional rights will not be violafies~ when property is entered. • Removed the fee section. • Modified procedures on initiation of' cQmplaints. FIMANCIAL tMPACT: UnknQwn. Ager-~la l+em Re~i~~t~v: City Administrato~~~ r;---~ City Attorney 14 COUNCIL BILL NO. ORDINANCE NO. AN ORDINANCE REQUIRING HABITABLE RENTAL HOUSING AND PROVIDING POR ADMINISTRATION AND ENFORCEMENT. THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Title. This Ordinance shall be known as the "Habitable Rental Housing Ordinance." Section 2. Le4islative Findings. A. The City Council finds that a safe, decent place to live is a basic necessity that enables families to meet other basic necessities and save for their future. B. The City Council further finds there are a growing number of residential rental properties within the City, and that many of these properties are in a declining state of maintenance. C. The City Council further finds that inadequate maintenance directly affects the health, life, safety and welfare of the residents of the City of Woodburn and impacts the health and vitality of the surrounding neighborhood and the City as a whole. D. The City Council further finds that it is necessary to adopt this Ordinance so that Rental Housing in the City is maintained in a good, safe, and sanitary condition and does not create a nuisance or blighted conditions to its surroundings. E. The City Council further finds that the adoption of this Ordinance is a reasonable method of insuring suitable housing, safe and viable neighborhoods and a healthy City. Section 3. Purpose. The purpose of this Ordinance is to provide minimum habitability criteria to safeguard health, property and public welfare of the Owners, occupants and users of residential rental buildings. Section 4. State of Oreaon Residential landlord and Tenant Act. This Ordinance is intended to supplement and not conflict with the habitability standards of the Oregon Residential Landlord and Tenant Act. Page 1- COUNCIL BILL NO. ORDINANCE NO. 15 Section 5. Scope. A. Except as described below, these standards shall apply to Rental Housing located within the City. B. Notwithstanding subsection 5A and consistent with the Oregon Residential Landlord and Tenant Act, the following are exempted from the application of this Ordinance: l. Hotels, motels and lodging houses; 2. Hospitals and other medical facilities; 3. Nursing care facilities as defined in the Woodb~rn Development Ordinance; and 4. Group homes and group care facilities as defined in ORS Chapter 443. Section 6. Complaints. Complaints under this Ordinance will be initiated on a form provided by the City containing the following information: A. The name of the Person filing the complaint. B. The name of the Landlord. C. The address of the alleged violation. D. A description of the alleged violation. E. Where the Tenant is the Complainant, a certification that reasonable efforts were made to provide the Landlord with notice of the alleged violation. Section 7. Definitions. For purposes of this Ordinance, the following definitions shall apply: Dwelling Unit. A single unit providing complete independent living facilities for one or more Persons including provisions for living, sleeping, eating, cooking, and sanitation. For purposes of this Ordinance, where portions of a residential building are occupied under separate Rental Agreements, but tenants share eating, cooking, and/or sanitation facilities, each portion under a separate Rental Agreement shall be considered a Dwelling Unit. Pace 2- COUNCIL BILL NO. C~~~INANCE NO. ~16 Enforcement Officer. A police officer, code enforcement officer or other city official authorized by the City Administrator to enforce this Ordinance. landlord. The Owner, lessor, or sublessor of a Dwelling Unit or a party acting as an authorized agent of the Owner, lessor or sublessor. Owner includes a mortgagee in possession and means one or more Persons, jointly or severally, in whom is vested: (a) all or part of the legal title to property; or (b) all or part of the beneficial ownership and a right to present use and enjoyment of the premises. Person. Any natural Person, firm, partnership, association or corporation. Rental Agreement. All agreements, written or oral, concerning the use and occupancy of a Dwelling Unit and premises. Rental Housing. A Dwelling Unit which is the subject of a Rental Agreement. Section 8. Maintenance of Dwellina Unit in Habitable Condition. A. A Landlord shall at all times during the tenancy maintain the Dwelling Unit in a habitable condition. For purposes of this section, a Dwelling Unit shall be considered unhabitable if it substantially lacks: l. Effective waterproofing and weather protection of roof and exterior walls, including windows and doors; 2. Plumbing facilities which conform to applicable law in effect at the time of installation, and maintained in good working order; 3. A water supply approved under applicable law, which is: a. Under the control of the Tenant or Landlord and is capable of producing hot and cold running water; b. Furnished to appropriate fixtures; c. Connected to a sewage disposal system approved under applicable law; and d. Maintained so as to provide safe drinking water and to be in good working order to the extent that the system can be controlled by the Landlord; Page 3- COUNCIL BILL NO. ORDINANCE NO. 17 4. Adequate heating facilities which conform to applicable law at the time of installation and maintained in good working order; 5. Electrical lighting with wiring and electrical equipment which conform to applicable law at the time of installation and maintained in good working order; 6. Buildings, grounds and appurtenances at the time of the commencement of the Rental Agreement in every part safe for normal and reasonably foreseeable uses, clean, sanitary and free from all accumulations of debris, filth, rubbish, garbage, rodents and vermin, and all areas under control of the Landlord kept in every part safe for normal and reasonably foreseeable uses, clean, sanitary and free from all accumulations of debris, filth, rubbish, garbage, rodents and vermin; 7. Except as otherwise provided by local ordinance or by written agreement between the Landlord and the Tenant, an adequate number of appropriate receptacles for garbage and rubbish in clean condition and good repair at the time of the commencement of the Rental Agreement, and the Landlord shall provide and maintain appropriate serviceable receptacles thereafter and arrange for their removal; 8. Floors, walls, ceilings, stairways and railings maintained in good repair; 9. Ventilating, air conditioning and other facilities and appliances, including elevators, maintained in good repair if supplied or required to be supplied by the Landlord; 10. Safety from fire hazards, including a working smoke alarm or smoke detector, with working batteries if solely battery-operated, provided only at the beginning of any new tenancy when the Tenant first takes possession of the premises, as provided in ORS 479.270, but not to include the Tenant's testing of the smoke alarm or smoke detector as provided in ORS 90.325 (6); or 11. Working locks for all dwelling entrance doors, and, unless contrary to applicable law, latches for all windows, by which access may be had to that portion of the premises which the Tenant is entitled under the Rental Agreement to occupy to the exclusion of others and keys for such locks which require keys. Page 4- COUNCIL BI(~~. NO. Cr'~~1NA'~,'CE NO. 18 Section 9. Abatement Notice. Whenever a violation of this Ordinance is found to exist within the corporate limits of the city and the Enforcement Officer elects to proceed by abatement, the Enforcement Officer shall give written notice, by a type of mail that requires a signed receipt, to the Landlord of the properfy upon which the violation exists. Section 10. Abatement. Upon receipt of the notice that a violation exists, the Landlord shall have thirty (30) days to abate the violation. Section 11. Notice Reauirements. The notice to abate the violation shall contain the following: A. An order to abate the violation within thirty (30) days; B. The location of the violation; C. A description of what constitutes the violation; D. A statement that if the violation is not abated within the prescribed time, the City will seek civil penalties under this Ordinance; and E. A statement that a Person who is dissatisfied with the abatement notice has the right to judicial review under this Ordinance. Section 12. Reauest for Judicial Review. The Landlord may file a written request for judicial review in the Woodburn Municipal Court within ten (10) days of the date that the notice to abate was mailed. Section 13. Reauirements for Re4uest. The request for judicial review need not be in any particular form, but should substantially comply with the following requirements: A. Be in writing; B. Identify the place and nature of the alleged violation; C. Specify the name and address of the Landlord seeking judicial review; and D. Identify the Enforcement Officer alleging that a violation exists. A copy of the request for judicial review shall be served on the Woodburn City Attorney's office. Page 5- COUNCIL BILL NO. ORDINANCE NO. 19 Section 14. Schedulina of Judicial Review. A. The judicial review hearing shall be held within ten (10) days after the request for judicial review is made. The day may be postponed by: Agreement of the parties; or 2. Order of the court for good cause. B. After a hearing is scheduled, the court shall promptly notify the parties as to the time and location of the hearing. Section 15. Judicial Review Hearin4. At the judicial review hearing the City and the Landlord shall have the right to present evidence and witnesses and to be represented by legal counsel at their own expense. After due consideration of pertinent information and testimony, the court shall make its findings. The findings shall be based on substantial evidence and shall be final. Section 16. Notification of Violation. The Landlord shall be notified by a type of mail that requires a signed receipt postmarked no later than five days after the findings are entered by the court or by personal delivery by a representative of the City. Upon notification of violation, the Landlord shall have 30 days to abate the violation. Section 17. Enforcement. A. Inspection and Riaht of EntrX. Whenever the Enforcement Officer has reasonable cause to suspect a violation of any provision of this Ordinance, the Enforcement Officer may enter on any site or into any structure for the purposes of investigation provided that no premises shall be entered without first attempting to obtain the consent of the Owner or person in control of the premises if other than the Owner. If consent cannot be obtained, the Enforcement Officer shall secure a search warrant before further attempts to gain entry, and shall have recourse to every other remedy provided by law to secure entry. B. Civil Infraction. In addition to, and not in lieu of any other enforcement mechanisms, a violation of any provision of this Ordinance constitutes a Class I Civil Infraction which shall be processed according to the procedures contained in the Woodburn Civil Infraction Ordinance. C. Civil Proceedina Initiated by City Attornev. The City Attorney, after obtaining authorization from the City Council, may initiate a civil proceeding on behalf of the city to enforce the provisions of this Ordinance. This civil proceeding may include, but is not limited to, injunction, mandamus, Page b- COUN~"~ IL BILL NO. ORDIt~J,",NCE NO. 20 abatement, or other appropriate proceedings to prevent, temporarily or permanently enjoin or abate any violations of this Ordinance. Sectionl8. Prohibition on Retaliatorv Conduct bv Landlord. No Landlord may terminate a tenancy, increase rent, decrease services or refuse to renew a lease or tenancy because a Tenant has in good faith: A. Filed a complaint under this Ordinance; or B. Requested the Landlord to make repairs to a premises as required by this Ordinance; or C. Provided information or testified in any proceeding involving the enforcement of this Ordinance. Section 19. Secarate Offenses. Each day during which a violation of this Ordinance continues shall constitute a separate offense for which a separate penalty may be imposed. Section 20. Severabilitv. If any section, paragraph, subdivision, clause, sentence, or provisions of this Ordinance shall be adjudged by any court of competent jurisdiction to be unconstitutional or invalid, such judgment shall not affect, impair, invalidate, or nullify the remainder of the title, but the effect thereof shall be confined to the section, paragraph, subdivision, clause, sentence or provision immediately involved in the controversy in which such judgment or decree shall be rendered, it being the intent of the governing body to enact the remainder of this Ordinance notwithstanding the parts to be declared unconstitutional and invalid. Approved as to form: Approved: Passed by the Counci City Attorney Date Kathryn Figley, Mayor Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant City Recorder City of Woodburn, Oregon Page 7- COUNCIL BILL NO. ORDINANCE NO. 2~ ~ oa .~.' ~~'~ ~~~ ~~rj ' V~ t R ~ i..... . .afY» 34~y'y JUt1E' 9. 20C18 TQ: Mayar and C~ty Gouncil thrau~h Mnterim City Aciministratar ~~ FROM: Ben Gil~espie, Finance Director ~1j~ S U BJ ECT: Public Hearing fio Canslder the G~ty a# VYa-odburn's 20t~8~Q9 ~udget RECC}MMENDATION; U~on completion af the hearing before the Covneil, staff recorr~r~'iends that the Council authorize stc~ff to draft a budget ordir~ance based on the Budget Com~ mittee's recommendation, including allawable budget adjustments thaf do r~c~t chang~e the te~x ievy requirement. BACKGRQUND: Qr~ MCty 19, 20Q8, th~ 6ud~et Gommittee concluded its hearinc~ an the City's 2008-09 budget and re~c~mmended unanimously that the budgefi documenfi b~ f4rworded fio the City Counci{ for the next phase of the budget process. As required by 4regon Budget law, the notice af this hearing da~e, alang with the financiai summary, was published in The 1A/oodburn lndeper~d~nt on May 31, 2008. ~he financial surr~mary docurnents a~ity budget tataling ~5~3,598,129. It ir~cl~des the Comrnittee's recommendation tQ irnpose the property tax [irnit c~f $6~.C1534: cand to impQSe a levy of $7Q2,24Q for bond`ed debt, which is excluded from the statutory limitation. DtSCUSSiON: ~o changes ta the ~udget Cc~mmittee's Recammended Budg~t are ~ro~ose~. FiNANC1Al fMPA~T: The proposed budget is consistent wit~ the budget policies aciopted by the budget Committee in Janudry 2d08. ~,~~end~a ~t~r~ ~:eview: City Administratc~r~ Ci~y Aftomey~~.""~ Finartee 22 REVENUE `05-`06 '06= 07 07= 08 07-'08 08= 09 Change Change Account Received Received Amended Yr End Est:ommended (~) (%j General Fund Revenue (00 1) Working Capital Carryover 0 0 2,192,772 2,192,772 2,334,214 141,442 6.5% Property Taxes 5,964,708 6,355,219 6,689,735 6,697,000 7,116,000 426,265 6.4% Franchise Fees 940,361 976,909 947,971 1,032,000 992,000 44,029 4.6% Planning Fees 111,914 117,015 100,000 125,000 115,000 15,000 15.0% Recreation Fees 84,000 98,399 118,525 118,525 109,500 -9,025 -7.6% Pool Fees 192,070 175,363 170,000 173,000 180,000 10,000 5.9% HoteUMotel Tax 217,962 223,713 215,000 218,000 215,000 0 0.0% Fines 615,137 560,522 618,282 643,000 646,218 27,936 4.5% Interest Earned 93,567 132,460 175,254 175,475 125,000 -50,254 -28.7% Law Enforcement Grants 39,103 78,585 15,000 84,000 50,000 35,000 233.3% Recreation Grants 38,326 10,350 0 0 0 0 0.0% Library Grants 41,320 58,455 55,000 55,000 55,000 0 0.0% State Liquor Proration 253,056 236,859 264,000 274,000 281,000 17,000 6.4% State Cigarette Tax 40,805 40,731 39,000 39,000 37,000 -2,000 -5.1 % Sale of Surplus Property 201,914 4,503 0 0 0 0 Other Revenue 162,054 234,274 238,865 133,500 174,068 -64,797 -27.1% Total Revenue 8,996,297 9,303,357 11,839,404 11,960,272 12,430,000 590,596 5.0% General Operating Reserve Fund Revenue (092) Fund Balance 0 0 29,487 29,487 30,700 1,213 4.1 % Miscellaneous 9,270 5,668 5,000 1,213 1,300 -3,700 -74.0% Total Revenue 9,270 5,668 34,487 30,700 32,000 -2,487 -7.2% Transit Fund Revenue (110) Fund Balance 0 0 140,805 140,805 139,166 -1,639 -1.2% Taxes 134,997 139,396 148,000 145,000 154,000 6,000 4.1% Intergovernmental 87,835 169,734 143,000 140,000 140,000 -3,000 -2.1 % Charges for Goods & Serv 17,317 22,462 22,500 22,500 23,000 500 2.2% Miscellaneous 7,815 10,694 7,000 9,000 7,000 0 0.0% Non-Revenue 27,507 27,507 27,507 27,507 0 -27,507 -100.0% Total Revenue 275,471 369,793 488,812 484,812 463,166 -25,646 -5.2% Building Fund Revenue (123) Fund Balance 0 0 361,653 361,653 292,527 -69,126 -19.1% Licenses and Permits 308,973 293,856 281,515 243,935 226,970 -54,545 -19.4% Miscellaneous 20,989 20,984 14,500 18,700 18,500 4,000 27.6% Non-rev 0 0 0 0 0 Total Revenue 329,962 314,840 657,668 624,288 537,997 -119,671 -18.2% Search and Seizure Fund Revenue (132) Fund Balance 0 0 4,900 4,962 3,200 -1,700 -34.7% Miscellaneous 1,630 1,882 100 238 200 100 100.0% Total Revenue 1,630 1,882 5,000 5,200 3,400 -1,600 -32.0% Weed 8 Seed (134) Fund Balance 0 0 0 0 0 0 #DIV/0! Intergov 0 0 79,139 0 154,369 75,230 95.1% Total Revenue 0 0 79,139 0 154,369 75,230 95.1% 23 Account `05-`06 '06-'07 07-'08 07= 08 08-'09 Change Change Received Received Amended Yr End Est ~ommended ($) (°/Q) State Revenue Sharing Fund (135) Fund Balance 0 0 276,615 276,615 299,572 22,957 8.3% Intergovernmental 198,768 201,170 190,000 190,000 190,000 0 0.0% Miscellaneous 5,300 8,340 5,000 10,000 10,000 5,000 100.0% Total Revenue 204,068 209,510 471,615 476,615 499,572 27,957 5.9% Housing Rehabilitation Fund Revenue (137) Fund Balance 0 0 747,005 747,005 783,890 36,885 4.9% Miscellaneous 121,943 40,110 37,800 36,800 32,800 -5,000 -13.2% Non-Revenue 97,083 63,163 60,000 10,000 10,000 -50,000 -83.3% Total Revenue 219,026 103,273 844,805 793,805 826,690 -18,115 -2.1% RSVP Fund Revenue (138) Fund Balance 0 0 6,868 0 11,189 4,321 62.9% Intergovernmental 42,218 60,621 64,051 64,051 63,054 -997 -1.6% Miscellaneous 367 74 200 149 200 0 0.0% Non-Revenue 42,137 11,000 28,259 28,259 28,259 0 0.0% Total Revenue 84,722 71,695 99,378 92,459 102,702 3,324 3.3% Cable N Fund Revenue (139) Fund Balance 0 0 5,689 5,689 5,889 200 3.5% Licenses and Permits 16,348 17,006 17,000 16,000 16,000 -1,000 -5.9% Miscellaneous 3,819 4,086 4,000 4,200 4,200 200 5.0% Non-Revenue 0 0 2,000 2,000 0 -2,000 -100.0% Total Revenue 20,167 21,092 28,689 27,889 26,089 -2,600 -9.1 % Street Fund Revenue (140) Fund Balance 0 0 728,902 728,902 396,332 -332,570 -45.6% Licenses and Permits 1,062 8,677 2,000 1,000 2,000 0 0.0% Intergovernmental 1,062,306 1,042,128 1,030,150 1,030,150 1,035,000 4,850 0.5% Miscellaneous 32,018 43,322 30,000 35,000 38,000 8,000 26.7% Non-Revenue 300,000 300,000 300,000 300,000 300,000 0 0.0% Totai Revenue 1,395,386 1,394,127 2,091,052 2,095,052 1,771,332 -319,720 -15.3% City Gas Tax Fund Revenue (169) Fund Balance 0 0 277,952 277,952 372,952 95,000 34.2% Taxes 106,602 131,304 129,800 130,000 130,000 200 0.2% Miscellaneous 17,942 11,000 7,000 15,000 12,000 5,000 71.4% Total Revenue 124,544 142,304 414,752 422,952 514,952 100,200 24.2% Debt Service Fund Revenue (250) Fund Balance 0 0 97,599 97,599 97,000 -599 -0.6% Taxes 651,900 647,195 665,000 652,000 665,000 0 0.0% Miscellaneous 8,147 16,783 1,000 12,401 13,000 12,000 1200.0% Total Revenue 660,047 663,978 763,599 762,000 775,000 11,401 1.5% Bancroft Bond Fund Revenue (252) Fund Balance 0 0 6,000 6,101 6,500 500 8.3% Miscellaneous 260 330 300 399 500 200 66.7% Total Revenue 260 330 6,300 6,500 7,000 700 11.1% 24 `05-`06 `06= 07 07-'08 07= 08 OS-'09 Change Change Account Recelved Received Amended Yr End Est:ommended ($) (°!o) Economic Development Fund Revenue (336) Fund Balance 0 0 207,402 207,700 178,802 -28,600 -13.8% Miscellaneous 9,369 10,297 7,000 9,500 8,000 1,000 14.3% Total Revenue 9,369 10,297 214,402 217,200 186,802 -27,600 -12.9% CDBG (351) Fund Balance 0 0 0 0 0 0 #DIV/O! Intergovernmental 195,007 0 0 0 0 0 #DIV/0! Miscellaneous 0 0 0 0 0 0 #DIV/0! Non-Revenue 0 0 0 0 0 0 #DIV/O! Total Revenue 195,007 0 0 0 0 0 #DIV/O! Police Construction (357) Fund Balance 0 0 618,074 618,074 673,074 55,000 8.9% Intergovernmental 0 146,689 0 146,689 0 0 #DIV/0! GO Bond Proceeds 0 0 0 24,311 8,000 8,000 0.0% Miscellaneous 206,670 56,140 2,000 0 0 -2,000 -100.0% Total Revenue 206,670 202,829 620,074 789,074 681,074 61,000 9.8% General Fund CIP Fund Revenue (358} Fund Balance 0 0 426,963 426,963 184,465 -242,498 -56.8% Intergovernmental 0 74,488 240,000 100,000 176,129 -63,871 Trans from Other Fund 198,250 426,216 484,802 484,802 859,444 374,642 77.3% Miscellaneous 40,730 31,085 12,500 18,000 92,500 80,000 640.0% Non-Revenue 0 40,000 0 0 0 0 #DIV/0! Total Revenue 238,980 571,789 1,164,265 1,029,765 1,312,538 148,273 12.7% Special Assessment Fund Revenue (360) Fund Balance 0 0 346,545 346,545 482,545 136,000 39.2% Sale of Bonds 0 0 250,000 0 250,000 0 Miscellaneous 252,340 155,686 5,000 178,000 88,000 83,000 1660.0% Total Revenue 252,340 155,686 601,545 524,545 820,545 219,000 36.4% Street/Storm Capital Improvement Fund Revenue (363) Fund Balance 0 0 854,664 854,664 515,440 -339,224 -39.7% Taxes 245,363 309,192 273,000 280,776 281,000 8,000 2.9% Intergovernmental 0 240,250 990,000 350,000 2,330,000 1,340,000 135.4% Trans from Other Fund 0 32,000 0 0 0 0 #DIV/0! Non-revenue 611,000 0 1,600,000 0 2,050,000 450,000 28.1 % Miscellaneous 39,784 88,137 130,000 23,000 25,000 -105,000 -80.8% Total Revenue 896,147 669,579 3,847,664 1,508,440 5,201,440 1,353,776 35.2% Parks Capital Improvement Fund Revenue (364) Fund Balance 0 0 805,125 805,125 681,125 -124,000 -15.4% Charges for Goods & Serv 80,200 88,499 80,000 170,000 90,000 10,000 12.5% Miscellaneous 31,976 36,936 35,000 31,000 23,875 -11,125 -31.8% Total Revenue 112,176 125,435 920,125 1,006,125 795,000 -125,125 -13.6% Transportation Impact Fee Fund Revenue (376) Fund Balance 0 0 6,535,764 6,535,764 7,160,764 625,000 9.6% 25 Account '~g= 06 `06-`07 O7-'Q8 07-'08 08= 09 Change Change Received Received Amended Yr End Est:ommended (S) (%) Charges for Goods & Serv 506,895 592,088 600,000 600,000 600,000 0 0.0% Miscellaneous 214,794 296,133 255,000 300,000 300,000 45,000 17.6% Non-Revenue 0 0 500,000 0 0 -500,000 -100.0% Total Revenue 721,689 888,221 7,890,764 7,435,764 8,060,764 170,000 2.2% Storm Water SDC Fund Revenue (377) Fund Balance 0 0 833,289 833,289 647,289 -186,000 -22.3% Charges for Goods 8~ Serv 49,086 29,839 50,000 47,000 48,000 -2,000 -4.0% Miscellaneous 37,952 43,920 35,000 35,000 30,000 -5,000 -14.3% Total Revenue 87,038 73,759 918,289 915,289 725,289 -193,000 -21.0% PW Facililties Expansion Fund Revenue (378) Fund Balance 0 0 26,156 26,215 23,625 -2,531 -9.7% Miscellaneous 1,135 1,259 800 1,100 1,000 200 25.0% Total Revenue 1,135 1,259 26,956 27,315 24,625 -2,331 -8.6% Sewer Capital Development Fund Revenue (461) Fund Balance 0 0 73,397 73,311 122,771 49,374 67.3% Miscellaneous 33,083 3,914 17,754 78,562 3,500 -14,254 -80.3% Total Revenue 33,083 3,914 91,151 151,873 126,271 35,120 38.5% Sewer Construction Fund Revenue (465) Fund Balance 0 0 1,008,251 1,008,251 1,255,646 247,395 24.5% Debt Services 0 0 500,000 400,000 745,000 245,000 49.0% Charges for Goods & Serv 1,626,085 1,521,891 1,904,539 1,833,219 2,008,141 103,602 5.4% Non-Revenue 0 232,000 250,000 250,000 0 -250,000 Miscellaneous 35,664 36,508 30,000 25,000 30,000 0 0.0% Total Revenue 1,661,749 1,790,399 3,692,790 3,516,470 4,038,787 345,997 9.4% Water System Construction Fund Revenue (466) Fund Balance 0 0 3,727,732 3,727,732 4,374,618 646,886 17.4% Intergovernmental 204,407 0 0 0 0 0 #DIV/0! Charges for Goods & Serv 1,410,919 1,630,722 1,640,801 1,685,414 1,702,268 61,467 3.7% Miscellaneous 114,858 161,273 151,000 170,000 160,500 9,500 6.3% Non-Revenue 0 0 0 0 0 0 0.0% Total Revenue 1,730,184 1,791,995 5,519,533 5,583,146 6,237,386 717,853 13.0% Water Fund Revenue (470) Fund Balance 0 0 659,063 659,063 645,697 -13,366 -2.0% Charges for Goods & Serv 1,487,102 1,688,000 1,768,887 1,768,494 1,762,818 -6,069 -0.3% Miscellaneous 77,052 88,779 77,000 85,000 77,000 0 0.0% Non-Revenue 70,000 82,000 82,000 70,000 85,000 3,000 3.7% Total Revenue 1,634,154 1,858,779 2,586,950 2,582,557 2,570,515 -16,435 -0.6% Sewer Fund Revenue (472) Fund Balance Charges for Goods & Serv Fines and Forfeits Miscelianeous Total Revenue 0 0 398,643 398,643 353,974 -44,669 2,029,413 2,264,352 2,221,321 2,211,187 2,425,686 204,365 800 100 1,000 200 1,000 0 13,174 42,568 35,000 24,000 20,000 -15,000 2,043,387 2,307,020 2,655,964 2,634,030 2,800,660 144,696 -11.2% 9.2% 0.0% -42.9% 5.4% 26 `05= 06 `06= O7 O7-'08 07= 08 08= 09 Change Change Account Recelved Received Amended Yr End Est~ommended (~) ("/o) Water System Development Fund Revenue (474J Fund Balance 0 0 1,092,150 1,092,150 1,010,831 -81,319 -7.4°/a Charges for Goods & Serv 311,247 160,723 250,000 375,000 375,000 125,000 50.0% Miscellaneous 48,851 54,242 50,000 48,000 45,000 -5,000 -10.0% Total Revenue 360,098 214,965 1,392,150 1,515,150 1,430,831 38,681 2.8% Sewer System Development Fund Revenue (475) Fund Balance 0 0 775,061 775,061 750,351 -24,710 96.8% Charges for Goods & Serv 475,827 254,354 300,000 525,000 525,000 225,000 175.0% Miscellaneous 45,857 41,737 25,000 40,000 39,000 14,000 156.0% Total Revenue 521,684 296,091 1,100,061 1,340,061 1,314,351 214,290 19.5% Information Services Fund Revenue (568) Fund Balance 0 0 62,417 62,417 1,054 -61,363 -98.3% Charges for Goods & Serv 21,027 30,152 35,000 35,000 35,000 0 0.0% Miscellaneous 327,048 351,483 394,802 390,385 554,307 159,505 40.4% Non-Revenue 29,600 14,000 2,000 2,000 0 -2,000 -100.0% Total Revenue 377,675 395,635 494,219 489,802 590,361 96,142 19.5% Central Stores Fund Revenue (580) Fund Balance 0 0 10,009 10,009 11,000 991 9.9% Miscellaneous 7,502 21,742 16,900 17,991 20,000 3,100 18.3% Total Revenue 7,502 21,742 26,909 28,000 31,000 4,091 15.2% Self Insurance Fund Revenue (581) Fund Balance 0 0 216,943 216,943 210,703 -6,240 -2.9% Miscellaneous 406,151 360,011 500,500 396,338 494,152 -6,348 -1.3% Total Revenue 406,151 360,011 717,443 613,281 704,855 -12,588 -1.8% Technical and Environmental Fund Revenue (582) Fund Balance 0 0 411,538 411,538 425,835 14,297 3.5% Licenses and Permits 168,314 136,204 115,500 116,035 117,000 1,500 1.3% Charges for Goods & Serv 23,073 13,492 19,000 24,000 23,000 4,000 21.1 % Miscellaneous 55,444 78,683 96,000 79,000 76,000 -20,000 -20.8% Non-Revenue 824,000 839,000 861,000 861,000 861,000 0 0.0% Total Revenue 1,070,831 1,067,379 1,503,038 1,491,573 1,502,835 -203 0.0% Building Maintenance Fun d Revenue (583) Fund Balance 0 0 58,814 58,814 16,784 -42,030 -71.5% Non-Revenue 16,615 25,000 0 0 1,000 1,000 #DIV/0! Miscellaneous 491,293 619,592 645,742 638,459 714,000 68,258 10.6% Total Revenue 507,908 644,592 704,556 697,273 731,784 27,228 3.9% Equipment Replacement Fund Revenu e (591) Fund Balance 0 0 252,185 252,185 278,597 26,412 10.5% Intergovernmental 9,487 188,779 49,500 812 49,500 0 0.0% Miscellaneous 10,424 12,073 10,000 13,000 10,000 0 0.0% Non-Revenue 161,185 179,000 194,000 194,000 199,000 5,000 2.6% Total Revenue 181,096 379,852 505,685 459,997 537,097 31,412 6.2% Library Endowment Fund Revenue (690) 27 Account `OS-`06 '06-'O7 O7-'OS O7-'08 08=09 Change Ghange Received Received Amended Yr End Est.ommended ($) (%~ Fund Balance 0 0 24,162 24,162 25,000 838 3.5% Charges for Goods & Serv 1,030 1,133 971 838 1,000 29 3.0% Total Revenue 1,030 1,133 25,133 25,000 26,000 867 3.4% Museum Endowment Fund Revenue (691) Fund Balance 0 0 10,400 10,409 2,700 -7,700 -74.0% Miscellaneous 386 488 500 291 350 -150 -30.0% Total Revenue 386 488 10,900 10,700 3,050 -7,850 -72.0% 25,578,319 26,434,698 55,055,266 52,374,974 58,598,129 3,542,863 6.4% 28 By Object Class 2005-06 2006-07 Z007-08 200T-08 2008-09 200$~09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (;) (~o) Salaries & Benefits 2,603 2,622 2,623 2,608 2,630 2,630 7 0.3% Services 21,162 21,894 27,119 24,000 38,803 39,336 12,217 45.0% TOTAL EXPENDITURE 23,765 24,516 _ 29,T42 26,608 41,433 41,966 12,224 41.1% By Program Program 2005-06 2006-07 2007•08 2007-08 2008-09 2008-09 Change Change EYOended Exoended Amended Yr End Est Baseline Recommended (S) (~o~ TOTAL EXPENDITURE 23,765 24,516 29,74Z 26,608 41,433 41,966 12,224 41. PROGRAM FINANCIAL SUMMARIES City Council 2005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (S) (/oi ~Salaries & Benefits 2,603 2,622 2,623 2,608 2,630 2,630 7 0.3% Supplies & SeNices 21,162 21,894 27,119 24,000 38,803 39,336 12,217 45.0°/a TOTAL EXPENDITURE 23,765 24,516 29,742 26,608 41,433 41,966 12,224 41.1% 29 DEPARTMENT FINANCIAL SUMMARIES ~, By Object Class Object Class 2005-06 Expended 2006-07 Expended 2007-08 Amended 20~7-08 Yr End Est 2008-09 Baseline 2008-09 Recommended Change (5) Change (°kJ Salaries 8 Benefits 251,278 261,842 384,655 316,251 243,480 283,083 -101,572 -26.~4% Supplies 8~ Services 75,276 63,395 79,264 71,700 82,887 86,146 6,882 8.7% Capital0utlay 178,576 0 1,450 0 0 0 -1,450 Fund Balance 0 0 8,189 0 4,089 4,089 -4,100 -50.1% TOTAL EXPENDITURE 505,130 325,237 473,558 387,951 330,456 373,318 -100,240 -21.2% By Program Program 2005-06 2006-07 1007-OS 200T-OB 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (a) (%) Administration 211,441 207,278 348,530 278,831 200,522 243,320 -105,210 -30.29~0 Community Relations 84,117 92,563 96,339 87,120 103,845 103,909 7,570 7.9% Cable N 19,346 20,615 28,689 22,000 26,089 26,089 -2,600 -9.1% CDBG 190,226 4,781 0 ~ 0 0 0 #DIVlO! TOTAL EXPENDITURE 505,130 325,237 473,558 387,951 330,456 373,318 -100,240 -21.2°k ~ PROGRAM FINANCIAL SUMMARIES Administration Object Class 2005-06 2006-07 2007-08 2007-08 2008-09 2006-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (S) (%) Salaries 8 Benefits 181,623 186,226 304,313 237,828 159,501 199,104 -105,209 -34.6% Suppiies & SeNices 29,818 21,052 42,767 41,003 41,021 44,216 1,449 3.4% Capital0utlay 0 0 1,450 0 0 0 -1,450 0.0% TOTAL EXPENDITURE 211,441 207,278 348,530 278,831 200,522 243,320 -105,210 -30.2% Community Relations ObjectClass 2005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Basetine Recommended (s) (9'0) Salanes 8 Benefits 69,655 75,469 80,342 78,423 83,979 83,979 3,637 4.5% Supplies 8~ Services 14,462 17,094 15,997 8,697 19,866 19,930 3,933 24.6% TOTAL EXPENDITURE 84,117 92,563 96,339 87,120 103,845 103,909 7,570 7.9% Cable N Object Class 2005-06 2006-07 2007-08 2007•08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Basellne Recommended (S) (%) Salaries & Benefits 0 147 0 0 0 0 0 #DIV/O! Supplies & Services 19,346 20,468 20,500 22,000 22,000 22,000 1,500 7.3% Fund Balance 0 0 8,189 0 4,089 4,089 -4,100 -50.1% TOTAL EXPENDITURE 19,346 20,615 28,689 22,000 26,069 26,089 -2,600 -9.1°k CDBG Object Class 200~06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (S) (%) Supplies 8~ Services 11,650 4,781 0 0 0 0 0 #DIV/O! Capital0utlay 178,576 0 0 0 0 0 0 0.0% EXPENDITURE 19 7S1 30 DEPARTMENT FINANCIAL SUMMARIES By Object Class 2005-06 2006-07 2007-OS 2007-08 2008-09 2008-09 Change Change Object Ciass Expended Expended Amended Yr End Est Baseline Recommended (;) (/o) Salaries & Benefits 102,236 119,422 127,177 136,828 178,823 139,2Z0 12,043 9.5°~ Supplies & Services 25,923 25,627 33,757 32,176 37,833 41,028 7,271 21.5% TOTAL EXPENDITURE 128,159 145,049__ _ 160,934 169,004 216,656 180,248 19,314 12.0% By Program Program 2005-06 Exoended Legal Services 128,159 TOTAL EXPENDITURE 128,159 2006-07 2007-08 2007-08 2006-09 2008-09 Change Change ~oended Amended Yr End Est Baaeline Recommended (#) (%) PROGRAM FINANCIAL SUMMARIES Legal Services z005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (Sl (~1 Salaries 8 Benefits 102,236 119,422 127,177 136,828 178,823 139,220 12,043 9.5% Supplies 8 Services 25,923 25,627 33,757 32,176 37,833 41,028 7,271 21.5°k TOTAL EXPENDITURE 128,159 145,049 160,934 169,004 216,656 180,248 19,314 12.0% 31 DEPARTMENT FINANCIAL SUMMARIES By Object Class Object Class 2005-06 2006-07 2007-08 200T-08 2008•09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (;) (°~) Salaries 8~ Benefits 56,544 58,168 61,133 61,851 69,132 81,263 20,130 32.9~0 Supplies & Services 399,T94 355,919 569,125 400,186 548,696 572,650 3,525 0.6% Capital0utlay 2,126 0 3,215 3,215 0 1,600 -1,615 -50.2~0 Fund Balance 0 0 147,682 0 209,058 134,629 -13,053 -8.8% TOTAL EXPENDITURE 458,464 414,087 781,155 465,252 826,886 T90,142 8,987 1.2% By Program Program 2005-06 200&O7 2007-OB 2007-08 2008-09 200&09 Change Change Expended Expended Amended Yr End Eat Baseline Recommended (;) (/o) Administratlon 53,712 56,423 63,712 62,674 68,526 85,287 21,575 33.9% Self Insurance 404,752 357,664 717,443 402,578 758,360 704,855 -12,588 -1.8% TOTAL EXPENDITURE 458,464 414,087 781,155 465,252 826,886 790,142 8,987 1.2% Administration Object Class 2005-06 2006-07 2007-OS 2007-OS 200&09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (Sl (/a) Salaries & Benefits 40,831 43,436 43,842 44,560 47,955 60,086 16,244 37.1% Supplies & Services 10,755 12,987 16,655 14,899 20,571 23,601 6,946 41.7% Capital0utlay 2,126 0 3,215 3,215 0 1,600 -1,615 -50.2% TOTAL EXPENDITURE 53,712 56,423 63,712 62,674 68,526 85,287 21,5T5 33.9°h Self Insurance ObjectClass 2005-06 2006-07 200T-08 2007-08 2008-09 2008-09 Change Change Expended Expended Art~ended Yr End Est Baseline Recommended (;) (10) Salaries & Benefits 15,713 14,732 17,291 17,291 21,177 21,177 3,886 22.5% Supplies & Services 389,039 342,932 552,470 385,287 528,125 549,049 -3,421 -0.6% Fund Balance 0 0 147,682 0 209,058 134,629 -13,053 -8.8% TOTAL EXPENDITURE 404,T52 357,664 717,443 402,578 758,360 704,855 -12,588 -1.8% 32 By Object Class 2005~06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Ghange Object Class Expended Expended Amended Yr End Est Baseline Recommended (S) (%) Salaries 8~ Benefits 575,445 706,103 811,060 682,543 865,957 865,957 54,897 6.8% Supplies & Services 122,610 80,693 114,502 108,757 135,567 136,631 22,129 19.3°/0 Capital0utlay 5,378 2,199 150,000 0 0 0 -150,000 -100.0% Transfers 20,352 0 0 0 0 0 0 #DIV10! Fund Balance 0 0 983,544 0 958,245 957,608 -25,936 -2.6% TOTAL EXPENDITURE 723,785 788,995 2,059,106 791,300 1,959,769 1,960,196 -98,910 -4.8% By Program 2005-06 2006-OT 2007-08 2007-08 200&09 2008-09 Change Change Program Eupended Expended Amended Yr End Est Baseline Recommanded (S} (%) Planning Services 413,005 459,423 556,633 449,624 595,082 595,509 38,876 7.0% Building Inspection 286,504 319,764 657,668 331,761 537,997 537,997 -119,671 -18.2% Housing Rehabititation 24,276 9,808 844,805 9,915 826,690 826,690 -18,115 -2.1% TOTAL EXPENDITURE 723,785 788,995 2,059,106 791,300 1,959,769 1,960,196 -98,910 -4,8% PROGRAM FINANCIAL SUMMARIES Planning Services 2005-06 2006-07 2007-08 2007•08 2008-09 2008~09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (S) (°~) Salaries 8~ Benefits 319,424 410,541 492,455 389,756 528,471 528,471 36,016 7.3% Supplies 8~ Services 88,203 48,882 64,178 59,868 66,611 67,038 2,860 4.5% Capital0utlay 5,378 0 0 0 0 0 0 #OIV10! TOTAL EXPENDITURE 413,005 459,423 556,633 449,624 595,082 595,509 38,87fi 7,0% Building Inspection 2005-06 2006-07 2007-08 2007•08 2008-09 2008-09 Change Change Object Class Expended Eupended Amended Yr End Est Baseline Recommended (;) (%} Salaries & Benefits 251,997 286,432 308,558 282,972 326,157 326,157 17,599 5.7% Supplies 8~ Services 34,407 31,133 50,224 48,789 54,856 55,493 5,269 10.5% Capital0utlay 0 2,199 0 0 0 0 0 INF% Transfers 100 0 0 0 0 0 0 #DIVlO! Fund Balance 0 0 298,886 0 156,984 156,347 -142,539 -47.7% TOTAL EXPENDITURE 286,504 319,764 657,668 331,761 537,997 537,997 -119,671 -18.2% Housing Rehabilitation 2005-06 2006-OT 2007-08 2007•08 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (;) (%) Salaries & Benefits 4,024 9,130 10,047 9,815 11,329 11,329 1,282 12.8% Supplies & Services 0 678 100 100 14,100 14,100 14,000 14000.0% Capital0utlay 0 0 150,000 0 0 0 -150,000 0.0% Transfers 20,252 0 0 0 0 0 0 0.0% Fund Balance 0 0 684,658 0 801,261 801,261 116,603 17.0% TOTAL EXPENDITURE 24,276 9,808 844,805 9,915 826,690 826,690 -18,115 •2.1% 33 ~ DEPARTMENT FINANCIAL SUMMARIES By Object Class 2005-06 2006-OT 2007•OS 2007-08 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommen (51 (%) ded Salaries & Benefits 1,538,169 1,368,349 1,629,229 1,562,724 1,938,307 1,890,402 261,173 16.O~o Supplies & Services 693,614 754,649 817,042 778,010 859,904 859,988 42,946 5.3% Capital0utlay 0 22,707 0 0 0 0 0 #DIVIO! Transfers 0 7,554 8,000 8,000 0 0 -8,000 -100.0% Fund Balance 0 0 33,323 0 44,151 44,024 10,701 32.1% TOTAL EXPENDITURE 2,231,783 2,153,259 2,487,594 2,348,734 2,842,362 2,794,414 306,820 12.3% By Program 2005-06 2006-07 Z007•08 2007-08 2008-09 2008-09 Change Change Program Expended Expended Amended Yr End Est Baseline Recommen (;) (%~ ded Library Administration 410,111 401,402 409,502 348,228 409,809 411,845 2,343 0.6% Youth Services 134,197 194,532 198,043 200,714 277,351 213,652 15,609 7.9% Adult Services 334,860 284,761 316,664 344,437 331,271 346,227 29,563 9.3% Technical Services 94,904 84,514 51,352 63,070 95,903 95,903 44,551 86.8% Library Endowment 0 0 25,133 0 26,000 26,000 867 3.4% Museum 2,318 1,444 4,917 2,800 4,917 4,917 0 0.0°/a Museum Endowment 0 0 10,900 8,000 3,050 3,050 -7,850 -72.0°/a Parks & Rec Admin 232,962 98,831 0 0 0 0 0 #DIV/O! Rec - Administration 67,056 90,712 108,547 76,567 114,267 120,886 12,339 11.4% Rec - Youth Programs 221,418 225,327 244,005 235,399 262,805 262,805 18,800 7.7% Rec - Adult Programs 25,817 48,711 36,711 37,438 40,929 40,929 4,218 11.5% Rec - Teen Programs 100,640 4,979 7,620 13,966 0 0 -7,620 -100.0% Aquatic Center 514,389 530,539 604,837 608,741 688,565 676,819 71,982 11.9% RSVP 86,715 83,269 99,378 81,270 102,702 102,702 3,324 3.3% Events 6,396 12,474 13,213 13,072 13,985 13,988 775 5.9% Community Services Admin 0 91,764 306,993 315,032 349,441 349,632 42,639 13.9% Weed & Seed 0 0 49,779 0 121,364 121,491 71,712 1 Art 8~ Culture 0 0 0 0 0 1,050 1,050 0 Active adult 0 0 0 0 0 2,518 2,518 0 TOTAL EXPENDITURE 2,231,783 2,153,259 2,487,594 2,348,734 2,842,362 2,794,414 306,820 12.3°~ 34 Library Administration 2Q05-06 2006•07 2007-08 2007-08 2008•09 2008•09 Change Change object Class Expended Expended Amended Yr End Est Baseline Recommended (S) (%) Salaries & Benefits 181,260 115,657 153,234 99,159 132,104 132,104 -21,130 -13.8% Supplies & Services 228,851 261,184 256,268 249,069 277,705 279,741 23,473 9.2% Capital0utlay 0 17,007 0 0 0 0 0 #DIVlO! Transfers 0 7,554 0 0 0 0 0 -100.O~o TOTAL EXPENDITURE 410,111 401,402 409,502 348,228 409,809 411,845 2,343 0.690 Youth Services 2005-06 2006•07 2007-08 2007-08 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (S) (%) Salaries 8 Benefits 109,434 163,231 168,542 174,483 247,850 184,151 15,609 9.3% Supplies 8~ Services 24,763 31,301 29,501 26,231 29,501 29,501 0 0.0% TOTAL EXPENDITURE 134,19T 194,532 198,043 200,714 277,351 213,652 15,609 7.9% Adult Services 2005-06 2006-07 2007-08 2007-08 200&09 2008•09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (S) (~o) Salaries & Benefits 277,114 225,753 256,732 287,827 271,704 286,660 29,928 11.7% Supplies 8~ Services 57,746 59,008 59,932 56,610 59,567 59,567 -365 -0.6°/a TOTAL EXPENDITURE 334,860 284,761 316,664 344,437 331,271 346,227 29,563 9.3% Technical Services 2005-06 2006-07 2007-08 2007-08 2008-09 2008•09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (S) (%) Salaries & Benefits 82,875 71,359 36,502 53,168 80,453 80,453 43,951 120.4% Supplies & Services 12,029 13,155 14,850 9,902 15,450 15,450 600 4.0% TOTAL EXPENDITURE 94,904 84,514 51,352 63,070 95,903 95,903 44,551 86.8% Library Endowment 2005-06 2006-07 2007-OS 2007•OS 2008-09 2008~09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (S) (~) Fund Balance 0 0 25,133 0 26,000 26,000 867 3.4% TOTAL EXPENDITURE 0 0 25,133 0 26,000 26,000 867 3.4°h Museum 2005-06 2006-07 200T-08 2007-08 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (S) (°~) Supplies & Services 2,318 1,444 4,917 2,800 4,917 4,917 0 0.0% TOTAL EXPENDITURE 2,318 1,444 4,917 2,800 4,917 4,917 _ 0 0.0% 35 PROGRAM FINANCIAL SUMMARIES Museum Endowment Object Class 2~05-06 2006-07 2007-08 2007-08 2008-09 2008~09 Change Change Expended Expended Amended Yr End Est Baseline Recommended ($) (%) Transfers 0 0 8,000 8,000 0 0 -8,600 #DIVIO! Fund Balance 0 0 2,900 0 3,050 3,050 150 5.2% TOTAL EXPENDITURE 0 0 10,900 8,000 3,050 3,050 -7,850 -72.0°!0 Community Services Admin Object Class 2005-06 2006-07 2007-OS 2007-08 2008-09 2008-09 Change Change Exp~ded Expended Amended Yr End Est Baseline Recommended (;) (%) Salaries & Benefits 0 76,192 230,039 240,278 269,686 269,686 39,647 17.2% Supplies & Services 0 9,872 76,954 74,754 79,755 79,946 2,992 3.9% Capital0utlay 0 5,700 0 0 0 0 0 #DIVIO! TOTAL EXPENDITURE 0 97,764 306,993 315,032 349,441 349,632 42,639 -39.9°k Total Library 976,390 1,058,417 1,323,504 1,282,281 1,497,742 1,451,226 127,722 36 Parks 8 Rec Admin Object Class 2005y06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (~) (!o~ Salaries & Benefits 170,140 54,411 0 0 0 0 0 #DIVIO! Supplies & Services 62,822 44,420 0 0 0 0 0 #DIV/0! TOTAL EXPENDITURE 232,962 98,831 0 0 0 0 0 #DIV/Ot Rec - Administrafion 2005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (i1 (~) Salaries 8~ Benefits 54,734 69,669 87,440 55,062 90,611 90,611 3,171 3.6% Supplies & Services 12,322 21,043 21,107 21,505 23,656 30,275 9,168 43.4% TOTAL EXPENDfTURE 67,056 9Q712 108,547 76,567 114,267 _ 12Q886 12,339 11.4% Youtn Sports 2005~06 2006-07 2007-08 2007-OS 2008-09 2006-09 Change Change ObjectClass Expended Expended Amended Yr End Est Baseline Recommended (;) (/of Salaries & Benefits 41,379 33,162 40,922 41,015 53,752 53,752 12,830 31.4% Supplies & Services 43,948 39,086 43,720 36,560 34,595 34,595 -9,125 -11.5°/a TOTAL EXPENDITURE 85,327 72,248 84,642 77,575 88,347 88,347 3,705 4.4% Rec - Adult Sports 2005-06 2006-07 2007-08 2007-OS 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (s) (/a1 Salaries & Benefits 14,326 32,044 19,191 19,918 22,109 22,109 2,918 15.2°~ Supplies & Services 11,491 16,667 17,520 17,520 18,820 18,8: 0 1,300 7.4% TOTAL EXPENDITURE 25,817 48,711 36,711 37,438 40,929 40,929 4,218 11.5% Rec - Teen Programs 200~06 2006-07 2007-OS 2007-08 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (;) (10} Salaries 8~ Benefits 86,965 4,565 6,200 12,546 0 0 -6,200 -100.0% Supplies & Services 13,675 414 1,420 1,420 0 0 -1,420 -100.0% Capital0utlay 0 0 0 0 0 0 0 #DIVIO! TOTAL EXPENDITURE 100,640 4,979 7,620 13,966 0 0 -7,620 -100.0% Summer Dav Cam ObjectClass 2005-06 2006-07 2007-OS 2007-08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (S) (/o} Salaries 8~ Benefits 39,219 51,248 44,066 43,848 48,608 48,608 4,542 10.3~0 Supplies 8 Services 7,836 11,335 11,400 10,598 16,500 16,500 5,100 TOTAL EXPENDITURE 47,055 62,583 55,466 54,446 65,108 65,108 9,642 After School Club Object Class 2005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (~) (~o) Salaries 8~ Benefits 84,650 85,486 95,231 94,763 100,684 100,684 5,453 5.7% Supplies & Services 4,386 5,010 8,666 8,615 8,666 8,666 0 0.0% TOTAL EXPENDITURE 89,036 90,496 103,897 103,378 109,350 109,350 5,453 5.2% 37 Aquatic Center Object Class 2005~06 2006-07 2007-08 2007-OS 2008-09 2008•49 Change Change Expended Expended Amended Yr End Est Baseline Recommendad ~;) .; (~e~ Salaries 8~ Benefits 319,697 313,505 366,054 369,958 434,486 434,486 68,432 18.7% Supplies & Services 194,692 217,034 238,783 238,783 254,079 242,333 3,550 1.5% Capital0utlay 0 0 0 0 0 0 Q 0.0% TOTAL EXPENDITURE 514,389 530,539 604,837 608,741 688,565 676,819 71,982 11.9% RSVP Object Class 2005~06 200&07 2007-OS 2007-08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (51 1°~) Salaries & Benefits 76,376 72,067 80,777 70,699 76,915 76,915 -3,862 -4.8°/a Supplies 8 Services 10,339 11,202 13,311 10,571 10,686 10,813 -2,498 -18.8% Fund Balance 0 0 5,290 0 15,101 14,974 9,684 183.1% TOTAL EXPENDITURE Events Object Class 2005-06 2006-07 2007-08 2007-OS 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (~) (%- Salaries & Benefits 0 0 0 0 0 0 0 0,0% Supplies & Services 6,396 12,474 13,213 13,072 13,988 13,988 775 5.9~0 TOTAL EXPENDITURE 6,396 12,474 13,213 13,072 13,988 13,988 7T5 5.9% LS/PA-Weed 8 Seed Object Class 2005-06 Expended 2006-07 Expended 2007-OS Amended 2007-08 Yr End Est 2008-09 Baseline 200&09 Recommended Change (~) Change (%) Salaries & Benefits 0 0 44,299 0 109,345 109,345 65,046 146.8% Supplies & Services 0 0 5,480 0 12,019 12,146 6,666 121.6% TOTAL EXPENDITURE 0 0 49,779 0 121,364 12f,491 71,712 144.1% Arts & Culture Object Class 2005-06 2006-07 2007-OS 2007-OS 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (s) (°~) Supplies 8~ Services 0 0 0 0 0 1,050 1,050 #DIVlO! TOTAL EXPENDITURE 0 0 0 0 0 1.050 1.050 ltDIV10l Active Adult ObjectClass Z005-06 2006-07 2007-08 2007-OS 2008-09 2008-09 Change Change Expended Exqended Amended Yr End Est Baseline Recommended (S) (°h) Salaries 8~ Benefits 0 0 0 0 0 838 838 #DIV/O! Supplies & Services 0 0 0 0 0 1,680 1,680 #DIV10! TOTAL EXPENDITURE 0 0 0 0 0 2,518 2,518 #DIV/O! 38 By Objecf Class 2005~06 2006•07 2007•08 2007-08 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (S) (%) Salaries & Benefits 317,711 371,086 401,573 407,974 455,059 471,146 69,573 17.3% Supplies & Services 846,811 899,401 927,908 935,100 959,118 964,756 36,848 4.0% Capital Outlay 60,689 64,288 71,000 70,800 105,000 105,600 34,600 48.7% Fund Balance 0 0 134,709 0 129,886 132,486 -2,223 -1.7% TOTAL EXPENDITURE 1,225,211 1,334,775 1,535,190 1,413,874 1,649,063 1,6T3,988 _138,798 9.0% By Program 2Q05-06 2006-07 2007•OB 2007-08 2008-09 2008-09 Change Change Program Expended Expended Amended Yr End Est Baseline Recommended (S) (°~) Financia! Services 187,995 228,784 244,163 243,126 266,789 270,627 26,464 10.8% Information Services 372,609 420,839 494,219 488,748 569,274 590,361 96,142 19.5% Central Stores 15,607 15,293 26,909 17,000 31,000 31,000 4,091 15.2% Bonded Debt 649,000 669,859 763,599 665,000 775,000 775,000 11,401 1.5% Bancroft Bonds 0 0 6,300 0 7,000 7,000 700 11.1% AL EXPENDITURE 1,225,211 1,334,775 1,535,190 1,413,874 1,649,063 7,673,988 138,798 PROGRAM FINANCIAL SUMMARIES Financial Services 2005-06 2006-07 2007•OS 2007-OS 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended IEi (%) Salaries 8~ Benefits 132,164 155,484 156,605 163,126 176,671 176,671 20,066 12.8% Supplies & Services 55,831 73,300 87,558 80,000 90,118 93,956 6,398 7.3% TOTAL EXPENDITURE 187,995 228,784 244,163 243,126 266,789 270,627 26,464 10.8% /11fOfR18t1011 $@NIC@S 2005-06 2006-07 2007-08 2007-08 2008-09 2008•09 Change Change Object Ciass Expended Expended Amended Yr End Est Baseline Recommended (5y (~) Salaries & Benefits 185,547 215,602 244,968 244,848 276,540 292,627 47,659 19.5% Supplies 8 Services 126,373 140,949 158,350 173,100 180,000 181,800 23,450 14,8% Capital0utlay 60,689 64,288 71,000 70,800 105,000 105,600 34,600 48.7% Fund Balance 0 0 19,901 0 7,734 10,334 -9,567 -48.1% TOTAL EXPENDITURE 372,609 420,839 494,219 488,748 569,274 590~361 96,142 19.5% Central Stores Object Class 2005•06 2006-07 2007•OB 2007-08 2008•09 2008•09 Change Change Eupended Expended Amended Yr End Est Baseline Recommended (E) (°k) Supplies 8 Services 15,607 15,293 17,000 17,000 19,000 19,000 Z,000 11.8% Fund Balance 0 0 9,909 0 12,000 12,000 2,091 21.1% TOTAL EXPENOITURE 15,607 15,293 26,909 17,000 31,000 31,000 4,091 15.2% Bonded Debt Object Class 2005-06 200&07 2007-05 2007-08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (s} (/o) Salaries 8~ Benefits 0 0 0 0 1,848 1,848 1,848 39 DEPARTMENT FINANCIA~ SUMMARIES Debt Service 649,000 669,859 665,000 665,000 670,000 670,000 5,OOQ 0.8% Fund Balance 0 0 98,599 0 103,152 103.152 4.553 4.6°/a Bancroft Bonds Object Class 2005-06 2006-07 2Q07•08 2007-08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (a1 (°~) Fund Balance 0 0 6,300 0 7,000 7,000 700 11.1% TOTAL EXPENDITURE 11. 40 By Object Class 2005~06 2006-07 2007-08 2007-0B 2008•09 2008•09 Change Chang~ Object Class Expended Expended Amended Yr End Est Baseline Recommended (~) (°~) Salaries & Beneflts 107,496 115,302 149,995 152,268 181,228 181,228 31,233 20.8% Supplies 8~ Services 27,311 26,873 28,740 29,000 33,201 33,455 4,715 16.4% Capital0utlay 1,547 0 0 0 0 0 0 TOTAL EXPENDITURE 136,354 142,175 178,735 181,268 214,429 214,683 35,948 20.1°~ By Program Program 2005-06 L'..~~~J~J TOTAL EXPENDITURE 2006-07 2007-08 2007-08 2008•09 2008-08 Change Change coended Amended Yr End Est Baseline Recommended (i1 (%) 136,354 142,175 178,735 181,268 214,429 214,683 35,948 20.1% 136.354 142.175 178.735 181.268 214.429 214.683 35.948 20.1 % Court Operations 2005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change ObjectClass Expended Expended Amended Yr End Est Baseline Recommended (~) (%) Salaries & Benefits 107,496 115,302 149,995 152,268 181,228 181,228 31,233 20.8% Supplies & Services 27,311 26,873 28,740 29,000 33,201 33,455 4,715 16.4% Capital0utlay 1,547 0 0 0 0 0 0 #DIVIO! TOTAL EXPENDITURE 136,354 142,175 178,735 181,268 114,429 214,683 35,948 20.1°/. 41 DEPARTMENT FINANCIAL SUMMARIES ~ By Objecf Class Object Class 2005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Ghange 6cpended Expended Amended Yr End Est Basefine Recommended (S) (~o} Salaries & Benefits 3,24 ,257 3,437,349 3,884,576 3,728,997 4,072,273 4,088,360 203,784 5.2% Supplies 8~ Services 894,115 936,098 1,051,470 1,008,159 1,131,944 1,145,551 94,081 8.9% Capital0utlay 79,614 74,309 24,125 0 0 4,335 -19,790 -82.0% TOTAL EXPENDITURE 4,218.986 4.447.756 4.960.171 4.737.156 5.204_217 5_23R_2dG ~~a m~ ~ a~ By Program Program 2005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change F~cpended Expended Amended Yr End Est Baseline Recommended (;~ (%) Police Admmistratwn 1,085,542 1,181,217 1,219,515 1,171,546 1,471,171 1,495,286 ~ 275,771 22.6% Patroi 1,788,506 1,884,842 1,942,045 1,900,276 1,892,463 1,898,642 -43,403 -2.2% Traffic 324,478 395,451 413,391 399,600 419,763 419,763 6,372 1.5% Detectives 428,706 405,307 607,175 578,232 594,558 594,558 -12,617 -2.1% Evidence 59,641 61,869 70,924 69,531 72,510 76,245 5,321 7.5% Community Policing 45,689 58,580 56,944 48,720 0 0 -56,944 -100.0% Community Response Te: 257,024 235,065 368,093 328,882 449,550 449,550 81,457 22.1% Records 221,000 221,825 254,794 238,369 267,924 267,924 13,130 5.2% Weed & Seed 0 0 22,290 0 32,878 32,878 10,588 47.5% Search 8 Seizure 8,400 3,600 5,000 2,000 3,400 3,400 -1,600 -32.0% TOTAL EXPENDITURE 4,218,986 4,4d7,756 4,960,171 4,737,156 5.204.217 5.238.246 278.075 5.6% PROGRAM FINANCIAL SUMMARIES Police Administration Object Class 2005-06 2006-07 2007-08 2007-OS 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (a~ (%) Salaries & Benefits 491,562 534,698 560,309 573,261 654,781 670,868 110,559 19.7% Supplies & Services 523,980 596,874 635,081 598,285 816,390 823,818 188,737 29.7% Capital0utlay 70,000 49,645 24,125 0 0 600 -23,525 -97.5% TOTAL EXPENDITURE 1,085,542 1,181,217 1,219,515 1,171,546 1,471,171 1,495,286 275,771 22,6% Patrol Object Ciass 2005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (E) (%) Salaries 8 Benefits 1,521,199 1,642,415 1,637,401 1,592,997 1,688,218 1,688,218 50,817 3.1% Supplies 8~ Services 257,693 227,790 304,644 307,279 204,245 210,424 -94,220 -30.9% Capital0uttay 9,614 14,637 0 0 0 0 0 #DIVlO! TOTAL EXPENDITURE 1,788,506 1,884,842 1,942,045 1,900,276 1,892,463 1,898,642 -43,403 -2.2°k Traffic Object Class 2005-06 2006-07 2007-08 2007-OS 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended {j) (°/,) Salaries b Benefits 278,459 356,404 378,034 366,393 387,367 387,367 9,333 2.5% Supplies & Services 46,019 39,047 35,357 33,207 32,396 32,396 -2,961 -8.4% Cap~tal0utlay 0 0 0 0 0 0 0 #DIV/0! TOTAL EXPENDITURE 324,478 395,451 413,391 399,600 419,763 419,763 6,372 1.5% 42 DEPARTMENT FINANCIAL SUMMARIES Detectives ' 2005-06 2006-07 2007-08 200T-08 2008-09 2008-09 Change Change ect Class Ob ~ Ettpended Fxpended Amended Yr End Esf Baseline Recommended (~} (°~) Salaries 8~ Benefits 416,269 376,677 582,755 553,912 564,108 564,108 -18,647 -3.2% Supplies & Services 12,437 18,603 24,420 24,320 30,450 30,450 6,030 24.7% Capital0utlay 0 10,027 0 0 0 0 0 #DIV/0! TOTAL EXPENDITURE 428,706 405,30T 607,175 578,232 594,558 594,558 -12,617 -2.1°k Evidence 2005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (S) (~o) Salaries & Benefits 52,159 57,811 61,564 60,171 66,510 66,510 4,946 8.0% Supplies 8 Services 7,482 4,058 9,360 9,360 6,000 6,000 -3,360 -35.9% Capital0utlay 0 0 0 0 0 3,735 3,735 #DIVlO! TOTAL EXPENDITURE 59,641 61,869 70,924 69,531 72,510 _ 76,245 5,321 7.5% Community Policing 2005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (5) (/o) Salaries & Benefits 42,691 54,321 54,944 47,620 0 0 -54,944 -100.0% Supplies 8 Services 2,998 4,259 2,000 1,100 0 0 -2,000 -100.0% TOTAL EXPENDITURE 45,689 58,580 56,944 48,720 0 0 _-56,944 -100.0°k Community Response Team 2005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (S) (/o) Salaries 8~ Benefits 225,883 199,865 338,985 302,174 417,387 417,387 78,402 23.1% Supplies & Servicrs 31,141 33,208 29,108 26,708 32,163 32,163 3,055 10.5% Capital0utlay D 1,992 0 0 0 0 0 TOTAL EXPENDITURE 257,024 235,065 368,093 328,882 449,550 449,550 81,457 22.1°h Records 2005-06 2006-OT 2007-08 2007-08 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (5) (/o~ Salaries 8~ Benefits 217,035 215,158 248,294 232,469 261,024 261,024 12,730 5.1% Supplies 8~ Services 3,965 6,667 6,500 5,900 6,900 6,900 400 6.2% TOTAL EXPENDITURE 221,000 221,825 254,794 238,369 267,924 267,924 13,730 5.2% Police-Weed & Seed 2005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (E) (/o) Salaries & Benefits 0 0 22,290 0 32,878 32,878 10,588 47.5°/0 Supplies 8 Services 0 0 0 0 0 0 0 #DIV/O! TOTAL EXPENDITURE 0 0 22,290 0 32,878 32,878 10,588 47.5°h Search & Seizure 2005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (3) (~o) Supplies & Services 8,400 3,600 5,000 2,000 3,400 3,400 -1,600 -32.0% TOTAL EXPENDITURE 8.400 3,600 5,000 2,000 3,400 3,400 -1,600 -32.0°/a 43 By Object Class Object Class 2005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (SI (°~) Salaries 8 Benefits 3,685,891 3,887,883 4,577,194 4,241,809 4,724,017 4,787,957 210,763 ~ 4.6% Supplies & Services 2,667,756 2,576,213 3,278,444 3,004,358 3,103,374 3,155,941 -122,503 -3.7~0 Capital0utlay 345,124 554,297 731,184 342,899 602,097 633,932 -97,252 -13.3°~ Transfers 1,047,450 1,078,000 1,115,000 1,115,000 1,115,000 1,120,000 5,000 0.4% Fund Balances~~,GeaM,eqaeo~ 0 D 1,367,146 0 1,339,463 1,222,749 -144,397 -10.6% TOTAL EXPENDITURE 7,746,Z21 8,096,393 11,068,968 8,704,066 10,883,951 70,920,579 -148,389 •1.3% By Program Program 2005-06 2006-07 2007-OS 2007-OS 2008-09 2008-09 Change Change Expended Expended Ame~ded Yr End Est Baseline Recommended (;} (°/,) Admin.-Administration 175,225 206,623 261,624 226,814 220,557 225,194 -36,430 -13.9% Admin. - Equip Replacement 246,453 389,665 505,685 181,400 532,097 537,097 31,412 6.2% Engineering - Engineering 694,465 738,529 909,281 739,853 848,497 875,771 -33,510 -3.7% Maint-StreetMaint. 1,013,750 745,230 1,287,704 1,124,764 1,038,711 1,045,711 -241,993 -18.8% Maint - Street Cleaning 93,372 100,739 109,055 107,158 107,820 107,820 -1,235 -1.1°/a Maint - Sewerline Maint. 230,828 227,671 256,665 242,716 265,146 266,646 9,981 3.9% Maint-Administration 400,615 434,062 505,679 466,798 515,146 516,312 10,633 2.1% Maint - Vehicle Maint. 90,608 84,361 106,607 99,071 113,598 113,598 6,991 6.6°/a Maint - Building Maint. 524,462 637,620 686,262 680,489 718,236 719,236 32,974 4.8% Maint- Parks Maint. 449,500 457,706 533,060 515,157 527,562 543,190 10,130 1.9% Transit - Fixed Route 135,630 133,172 152,641 151,549 174,232 176,887 24,246 15.9°~ Transit-Dial-a-Ride 144,550 155,200 222,284 194,097 220,272 224,672 2,388 1.1% Wastewater-Plant 1,131,260 1,221,194 1,650,301 1,496,063 1,679,433 1,756,673 106,372 6.4% Wastewater - Admin 710,187 744,476 541,277 541,277 546,315 547,870 6,593 1.2% Water-WaterSupply 1,097,259 1,193,687 1,272,801 1,249,043 1,305,657 1,308,657 35,856 2.8°/a Water - Meter Reading 203,993 206,306 265,158 253,637 297,690 297,690 32,532 12.3°/a Water-Miscellaneous 404,064 420,152 435,738 434,180 433,519 434,806 -932 -0.2% Fund Balance 0 0 1,367,146 0 1,339,463 1,222,749 -144,397 -10 6% TOTAL EXPENDITURE 7.746.221 8.096_393 11_osS_9s8 A]Od (18R 1fl AA3 QA1 ~n o~n c~o _,~a ~ce ,~o~ Fund Balances Technical and Environmental 0 0 225,526 0 320,183 288,272 94,657 42.0°k Street 0 0 188,576 0 109,655 101,489 -78,921 -41.9°~ Transit 0 0 113,887 0 68,662 61,607 -45,225 -39.7°k Wastewater 0 0 207,610 0 309,766 229,471 102,156 49.2% Water 0 0 613,253 0 518,649 529,362 -94,604 -15.4% Building Maintenance 0 0 18,294 0 12,548 12,548 -5,746 0.0~ TOTAL EXPENDITURE 0 0 1,367,146 0__ _ 1,339,463 1,222,749 -27,683 -2.0% 44 DEPARTMENT FINANCIAL SUMMARIES PROGRAM FINANCIAL SUMMARIES Admin. - Administration Object Class 2005-06 2006-07 2007-08 2007-08 2008-09 2008-05 Change Change Expended Expended Amended Yr End Est Baseline Recommended ~E) (~o) Salaries & Benefits 125,576 t51,171 186,470 154,354 134,030 134,030 -52,44~ -28.1% Supplies & Services 49,179 55,452 75,154 72,460 86,527 91,164 16,010 21.3% Transfers 470 0 0 0 0 0 0 #DIVIO! TOTAL EXPENDITURE 175,225 206,623 261,624 226,814 22Q557 2Z5,194 -36,430_ ___ -13.9°k Admin. - Equip Replacement 2005-06 2006-07 2007-08 2007-08 2008-09 20U8-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (;) ('/o? Capital0utlay 246>453 389,665 505,685 181,400 532,097 537,097 31,412 6.2% TOTAL EXPENDITURE Z46,453 389,685 505,685 181,400 532,097 53T,097 31,412 6.2% Engineering - Engineering 2005-06 2006-07 2007-08 2007-08 2008•09 2008-09 Change Change Object Class ~pended Expended Amended Yr End Est Baseline Recommended (;j (%) Salaries & Benefits 553,488 582,402 715,856 618,649 676,837 676,837 -39,019 -5.5% Supplies & Services 136,537 139,088 164,793 96,572 171,660 176,599 11,806 7.2% Capital0utlay 4,440 17,039 28,632 24,632 0 17,335 -11,297 -39.5% Transfers 0 0 0 0 0 5000 5,000 #DIV10! Fund Balance 0 #DIV10! TOTAL EXPENDITURE 694,465 738,529 909,281 739,853 848,497 875,771 -33,510 -3.7% 45 Maint - Street Maint. Object Class 200506 1006-07 2007-08 2007-08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (S} (°~1 Salaries & Benefits 336,551 322,007 398,794 375,094 417,367 417,367 18,573 4.7% Supplies & Services 675,376 393,023 814,785 735,545 621,344 623,844 -190,941 -23.4% Capital0utlay 1,823 30,200 74,125 14,125 0 4,500 -69,625 -93.9% TOTAL EXPENDITURE 1.013.750 745.230 1.287J04 1.12d_7sd 1_036_711 1_Od5711 .9d1 QQ3 .1A sloG Mainf - Sfreet Cleaning Object Class 2005-06 200&07 200T•08 200T-08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (E1 (%) Salaries & Benefits 67,085 77,075 79,305 77,658 78,070 78,070 -1,235 -1.6% Supplies 8 Services 24,887 23,664 29,750 29,500 29,750 29,750 0 0.0% Capital0utlay 1,400 0 0 0 0 0 0 #DIV/0! TOTAL EXPENDRURE 93,372 100,739 109,055 107,158 107,820 107,820 -1,235 •1.1% Maint - Sewerline Maint. Object Class 2005-06 2006-07 2007-OS 2007-OS 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (S- (%) Salanes 8~ Benefits 169,171 165,925 180,280 175,702 194,575 194,575 14,295 7.9% Supplies & Services 26,492 33,410 40,571 31,200 40,571 42,071 1,500 3.7% Capital0utlay 35,165 28,336 35,814 35,814 30,000 30,000 -5,814 -16.2% TOTAL EXPENDITURE 23Q828 227,671 256,665 242,716 265,146 266,646 9,981 3.9% Maint - Administrafion ObjectClass 2005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Reccmmended ($) (%) Salaries & Benefits 70,432 78,427 80,149 79,768 88,080 88,080 7,931 9.9% Supplies & Services 56,853 67,635 116,530 78,030 118,066 119,232 2,702 2.3% Transfers 273,330 288,000 309,000 309,000 309,000 309,000 0 0.0% TOTAL EXPENDITURE 40Q615 434,062 505,679 466,798 515,146 516,312 10,633 2.1% Maint - Vehicle Maint Object Class 2005-06 2006-07 2007-08 2007-08 200&09 2008-09 Change Change Enpended Expended Amended Yr End Est Baseline Recommended (S) (%) Salaries 8 Benefits 77,681 75,099 93,839 88,696 100,830 100,830 6,991 7.4~0 Supplies 8~ Services 10,207 8,307 12,768 10,375 12,768 12,768 0 0.0% Capital0utlay 2,720 955 0 0 0 0 0 #DIV/0! TOTAL EXPENDITURE 90,608 84,361 106.607 99.071 113.598 113.598 ~~f~ a aoi Maint - Building Maint. Object Class 2~05-06 2006-07 2007-08 2007•OS 2008-09 2008•09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (;) (°/,) Salaries 8~ Benefits 239,565 270,635 306,724 306,133 345,321 345,321 38,597 12.6% Supplies 8 Services 284,897 366,985 373,880 368,698 372,915 373,915 35 0.0% Capital0utlay 0 0 5,658 5,658 0 0 -5,658 TOTAL EXPENDITURE 524,462 637,620 686,262_ 680,489 718,236 719,236 32,974 4.8°k 46 '~ PROGRAM FINANCIAL SUMMARIES Maint - Parks Maint. 2005-06 2006-07 200T-08 2007-08 2008-09 2088-09 Change Change Object Class Expended Expended Amended Yr End Est Baseiine Recommended (;) (°h) Salaries & Benefits 302,584 303,091 352,023 341,855 367,231 367,231 15,208 4.3% Supplies 8~ Services 146,916 154,615 162,142 154,407 160,331 175,959 13,817 8.5~0 Capital0utlay 0 0 18,895 18,895 0 0 -18,895' -100A% TOTAL EXPENDITURE 449,500 457,706 533,060 515,157 527,562 543,19~ 10,130, 1.9% 47 Transit - Fixed Route Object Class 2005•06 2006-07 2007•08 2007-OS 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (a) (~o) Salaries & Benefits 97,545 103,132 107,761 112,469 134,059 134,059 26,298 24.4% Supplies & Services 38,085 30,040 44,880 39,080 40,173 42,828 -2,052 -4.6% TOTAL EXPENDfTURE 135,630 133,172 152,641 151,549 174,232 176,887 24,246 15.9% Transit - Dial-a-Ride Object Class 2005-06 200&07 2007-08 2007-05 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (a) (~o) Salaries & Benefits 108,488 112,063 165,496 141,532 166,484 166,484 988 0.6% Supplies & Services 35,917 34,137 47,788 43,565 44,788 49,188 1,400 2.9% Transfers 145 9,000 9,000 9,000 9,000 9,000 0 0.0% TOTAL EXPENDITURE 144,550 155,200 _ 222,284 194,097 220,272 224,672 2,388 1.1% 48 PROGRAM FINANCIAL SUMMARIES Wastewater - Plant 2005-06 2006-07 2007•08 2007-08 2008•09 2008-09 Change Change Object Class Experrded Expended Amended Yr End Est Baseline Recommended (i} (%~ Salaries & Benefits 488,296 539,026 892,442 781,829 931,026 994,966 102,524 11.5% Supplies 8~ Services 642,964 673,897 741,859 698,234 748,407 759,707 17,848 2.4% Capital0utlay 0 8,271 16,000 16,000 0 2,000 -14,000 INF% TOTAL EXPENDITURE 1,131,260 1,221,194 1,650,301 1,496,063 1,679,433 1,756,673 106,372 6.4% Wastewater - Admin 2005-06 200G-07 2007-08 2007-08 2008-09 2008-09 Change Change Object Class Expended Expended Amended Yr End Est Baseline Recommended (s) (°~~ Salaries 8 Benefits 190,014 209,720 0 0 0 0 0 #DIV/O! Supplies & Services 80,643 91,756 90,277 90,277 95,315 96,870 6,593 7.3% Transfers 439,530 443,000 451,000 451,000 451,000 451,000 0 0,0% TOTAL EXPENDITURE 710,187 744,476 541,2T7 541,277 546,315 547,870 6,593 1.2% Water - Water Supply ObjectClass 2Q05-06 2006-07 200T-OS 2007•08 2008-09 2Q08-09 Change Change Expendad Expended Amended Yr End Est Baseline Recommended (;) (~o) Salaries & Benefits 728,465 742,612 816,041 796,283 855,561 855,561 39,520 4.8% Supplies 8 Services 336,231 371,244 410,385 406,385 410,096 410,096 -289 -0.1% Capital0utlay 32,563 79,831 46,375 46,375 40,000 43,000 -3,375 -7.3% TOTAL EXPENDITURE 1,097,259 1,193,687 1,272,801 1,249,043 1,305,657 1,308,657 35,856 2.8% Water - Meter Reading Object Class 2005-06 2006-07 2007•OB 2007•OS 2008-09 2008•09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (3) (/o) Salaries & Benefits 130,950 155,498 202,014 191,787 234,546 234,546 32,532 16.1°!0 Supplies 8~ Services 52,483 50,808 63,144 61,850 63,144 63,144 0 0.0% Capital0utlay 20,560 0 0 0 0 0 0 #DIVlO! TOTAL EXPENDITURE 203,993 206,306 265,158 253,637 297,690 297,690 32,532 12.3% Water - Miscellaneous ObjectClass Z005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (S) (/o) Supplies 8 Services 70,089 82,152 89,738 88,180 87,519 88,806 -932 -1.0% Transfers 333,975 338,000 346,000 346,000 346,000 346,000 0 0.0% TOTAL EXPENDITURE 404,064 420,152 435,738 434,180 433,519 434,806 -932 -0.2°h 49 Non-Departmental ObjectClass 2005-06 2006-OT 2007-08 2007-08 2008-09 2008-09 Changa Change Exaended Expended Amended Yr End Est Baseline Recommended ISl (~o) Supplies 8 Services 146,419 119,672 136,350 110,458 134,403 134,403 -1,947 -1.4% Capital0utlay 0 0 6,000 6,000 0 0 -6,000 -100,0% Transfers 601,744 565,723 501,568 501,568 318,259 829,832 328,264 65.4% TOTAL EXPENDITURE 748,163 685.395 643.918 618.026 452.662 964.235 320_317 d9.7y~ General Operating Reserve Fund Object Class 2005-06 2006-07 2007-08 2007-08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (~j (°h) Transfers 0 200,000 0 0 0 0 0 0.0°~ Fund Balance 0 0 34,487 0 32,000 32,000 -2,487 -7.2% TOTAL EXPENDITURE 0 200,000 34,487 0 32,000 32,000 -2,48T -7.2% General Fund - Fund Balance Object Class 2~d5-06 2006-07 2007•08 2007•08 2008-09 2008-09 Change Change Expended Expended Amended Yr End Est Baseline Recommended (s) (%) Fund Balance 0 0 1,740,753 0 1,909,523 1,437,823 -302,930 -17.4% TOTAL EXPENDITURE 0 0 1,740~753 0 1,909,523 1,437,823 -302,930 -17.4% 50 PROGRAM FINANCIAL SUMMARIES CAPITAL PROJECTS FUNDS 2005-06 2006-07 2007-08 2007-08 2008-09 Fund Title Expended Expended Amended Yr End Est. Basellne 135 State Revenue Sharing 205,318 92,043 471,615 177,043 499,572 169 City Gas Tax 362,749 46,208 414,752 50,000 514,952 336 Economic Development 34,757 34,082 214,402 38,398 186,802 351 CDBG 190,226 4,781 0 0 357 Police Facility Const. 3,860,779 2,257,329 620,074 116,000 681,074 358 General Fund CIP 377,948 170,316 1,164,265 845,300 346,965 360 Special Assessment 17,012 187,693 597,745 42,000 820,545 363 StreeUStorm Cap. Improv 1,058,128 798,857 3,847,664 993,000 4,896,440 364 Parks Cap. Improvement 119,985 60,000 920,125 325,000 746,125 376 Transp. Impact Fee 55,000 69,174 7,890,764 275,000 8,060,764 377 Storm Water SDC 36,243 210,919 918,289 268,000 725,289 378 PW Facility Expansion 3,478 3,582 26,956 3,690 24,625 461 Sewer Cap. Development 55,102 29,102 91,151 29,102 126,271 465 Sewer Construction 2,119,911 2,005,340 3,692,790 2,260,824 4,038,787 466 Water System Const. 1,596,606 1,120,931 5,519,533 1,208,528 6,237,386 474 Water System Develop. 421,279 402,502 1,392,150 504,319 1,430,831 475 Sewer System Develop. 593,518 591,540 1,100,061 589,710 1,314,351 TOTAL 11,108,039 8,084,399 28,882,336 7,725,914 30,650,779 51 2008-09 Change Change Recommende (;) (%) d 499,572 27,957 5.9% 514,952 100,200 24.2% 186,802 -27,600 -12.9% 0 0 0.0% 681,074 61,000 9.8% 1,312, 538 148,273 12.7% 820,545 222,800 37.3% 4,896,440 1,048,776 27.3% 795,000 -125,125 -13.6% 8,060,764 170,000 2.2% 725,289 -193,000 -21.0% 24,625 -2,331 -8.6% 126,271 35,120 38.5% 4,038,787 345,997 9.4% 6,237,386 717,853 13.0% 1,430,831 38,681 2.8% 1,314,351 214,290 19.5% 31,665,227 2,782,891 9.6% 52 Transfers From To Amount General Fund/Non Departmental RSVP Fund 28,259 General FundlNon Departmental Street Fund 280,000 General Fund/Non Departmental General CIP Fund 495,573 General Fund/Non Departmental Water Fund 15,000 General Fund/Non Departmental Building Maintenance Fund 1,000 General FundlNon Departmental Equip Replacement Fund 10,000 Transit Equip Replacement Fund 9,000 Revenue Sharing Street Fund 20,000 Street Fund/Miscellaneous T& E Fund 239,000 Street Fund/Miscellaneous Equip Replacement Fund 70,000 Parks SDC Fund General CIP Fund 363,871 Water Fund/Miscellaneous T& E Fund 311,000 Water FundlMiscellaneous Equip Replacement Fund 35,000 Sewer Fund/Miscellaneous Water Fund 70,000 Sewer Fund/Miscellaneous T 8~ E Fund 311,000 Sewer Fund/Miscellaneous Equip Replacement Fund 70,000 Technical & Environmental Fund Equip Replacement Fund 5,000 TOTAL 2,333,703 53 ESTIMATED FUND BALANCES 2007-OS Fund Rev Exp Fund Fund Balance Ex of Ex of Net Balance 7H12007 Transfers Transfers Transfers 6/30/2008 General Fund 2,192,772 9,767,500 (9,124,490) (501,568) 2,334,214 General Operating Reserve 29,487 1,213 30,700 Transit 140,805 316,500 (336,646) 18,507 139,166 Building 361,653 262,635 (331,761) 292,527 Search & Seizure 4,962 238 (2,000) 3,200 Weed & Feed 0 p State Revenue Sharing 276,615 200,000 (157,043) (20,000) 299,572 Housing Rehabilitation 747,005 46,800 (9,915) 783,890 RSVP 0 64,200 (81,270) 28,259 11,189 Cable Franchise 5,689 20,200 (22,000) 2,000 5,889 Street 728,902 1,066,150 (1,389,720) (9,000) 396,332 City Gas Tax 277,952 145,000 (50,000) 372 952 Bonded Debt Bancroft Bond Economic Development CDBG Police Construction General Fund CIP Special Assessment StreeUStorm Capital tmprovement Parks SDC Transportation Impact Fee Storm Water SDC PW Facilities Exp/Construction Sewer Capital Improvement Sewer Treatment Construction Water System Construction Water Sewer Water SDC Sewer SDC Information Systems Central Stores Self Insurance Technical & Environmental Building Maintenance Equipment Replacement Library Endowment Museum Endowment TOTAL ESTIMATEO FUND BALANCES 2008-09 97,599 664,401 (665,000) 97,000 6,101 399 6,500 207,700 9,500 (38,398) 178,802 0 p 618,074 171,000 (116,000) 673,074 426,963 118,000 (845,300) 484,802 184,465 346,545 178,000 (42,000) 482,545 854,664 653,776 (993,000) 515,440 805,125 201,000 (325,000) 681,125 6,535,764 900,000 (275,000) 7,160,764 833,289 82,000 (268,000) 647,289 26,215 1,100 (3,690) 23,625 73,311 78,562 (29,102) 122,771 1,008,251 2,508,219 (2,260,824) 1,255,646 3,727,732 1,855,414 (1,208,528) 4,374,618 659,063 1,853,494 (1,590,860) (276,000) 645,697 398,643 2,235,387 (1,829,056) (451,000) 353,974 1,092,150 423,000 (504,319) 1,010,831 775,061 565,000 (589,710) 750,351 62,417 425,385 (488,748) 2,000 1,054 10,009 17,991 (17,000) 11,000 216,943 396,338 (402,578) 210,703 411,538 219,035 (1,065,738) 861,000 425,835 58,814 638,459 (680,489) 16,784 252,185 13,812 (181,400) 194,000 278,597 24,162 838 25,000 10,409 291 (8,000) 2,700 24,304,569 26,100,837 (25,599,585) 0 24,805,821 Fund Rev Exp Fund Fund Balance Ex of Ex of Net Balance 7/1l2008 Transfers Transfers Transfers 6/30/2009 54 General Fund 2,334,214 10,095,786 (10,156,281) (829,832) 1,443,887 General Operating Reserve 30,700 1,300 32,000 Transit 139,166 324,000 (392,559) (9,000) 61,607 Building 292,527 245,470 (381,650) 156,347 Search 8~ Seizure 3,200 200 (3,400) 0 Weed & Feed 0 154,369 (154,369) 0 State Revenue Sharing 299,572 200,000 (402,944) (20,000) 76,628 Housing Rehabilitation 783,890 42,800 (25,429) 801,261 RSVP 11,189 63,254 (87,728) 28,259 14,974 Cable Franchise 5,889 20,200 (22,000) 4,089 Street 396,332 1,075,000 (1,360,843) (9,000) 101,489 City Gas Tax 372,952 142,000 (501,000) 13,952 Bonded Debt 97,000 678,000 (671,848) 103,152 Bancroft Bond 6,500 500 7,000 Economic Development 178,802 8,000 (42,469) 144,333 CDBG 0 0 Police Construction 673,074 8,000 (681,074) 0 General Fund CIP 184,465 268,629 (1,083,573) 859,444 228,965 Special Assessment 482,545 338,000 (227,000) 593,545 StreeUStorm Capital Improvement 515,440 4,686,000 (4,948,417) 253,023 Parks SDC 681,125 113,875 (363,871) 431,129 Transportation Impact Fee 7,160,764 900,000 (1,788,688) 6,272,076 Storm Water SDC 647,289 78,000 (663,500) 61,789 PW Facilities Exp/Construction 23,625 1,000 (19,566) 5,059 Sewer Capital Improvement 122,771 3,500 (29,102) 97,169 Sewer Treatment Construction 1,255,646 2,783,141 (2,935,540) 1,103,247 Water System Construction 4,374,618 1,862,768 (1,571,398) 4,665,988 Water 645,697 1,839,818 (1,695,153) (261,000) 529,362 Sewer 353,974 2,446,686 (2,?20,189) (451,000) 229,471 Water SDC 1,010,831 420,000 (867,744) 563,087 Sewer SDC 750,351 564,000 (587,814) 726,537 Information Systems 1,054 589,307 (580,027) 10,334 Central Stores 11,000 20,000 (19,000) 12,000 Self Insurance 210,703 494,152 (570,226) 134,629 Technical & Environmental 425,835 216,000 (1,209,563) 856,000 288,272 Building Maintenance 16,784 714,000 (719,236) 1,000 12,548 Equipment Replacement 278,597 59,500 (537,097) 199,000 0 Library Endowment 25,000 1,000 26,000 Museum Endowment 2,700 350 3,050 TOTAL 24,805,821 31,458,605 (37,056,42T) 0 19,207,999 55 2008-2009 Capital Improvement Program 2009-14 General Fund Capital Improvement Program ~!.. :~~;.~: ~.~~ ~~= a ~,~~~;~~:~_.w.a. Library; 1st Floor Carpet Replacement General Fund CIP 32,500 32,500 Library Window ReplaCement - Phase 2 General Fund CIP 3,500 3,500 City Hall Roof Repair/Replace General Fund CIP 25,000 25,000 Total Other Programs 32,500 28,500 0 0 0 0 61,000 ,.:~-~.v ~.w.::sa.e~.....~1',?~...~.~~ ~ .,~.w.~:.:`c~~,s~;~~.:.=,aex~w~.a~."`r, sb.. . Exterior Painting of Aquatic Center General Fund CIP 8,000 8,000 Sauna Wood Interior Replacement General Fund CIP 1,900 1,900 Pool ResurfaCing General Fund CIP 150,000 150,000 Replace Aquatic Center HVAC system General Fund CIP 420,000 420,000 Total Aquatic Center 420,000 159,900 0 0 0 0 579,900 ~ ~. . ~ ~. ~,~~.ti~~ ~ ~a~~~~ , ~ 1 Phase I Greenway Construction SDCs/Grants 390,000 390,000 2 Centennial Park Design - Fina) Phase SDCs/ Grants 100,000 100,000 4 Plaza Gazebo Grants/Donations/SDC 100,000 100,000 3 Drinking Fountains, Various locations General Fund CIP 15,000 15,000 5 Wy(fle Park Playground Grants/Gen'I Fund 30,000 30,000 6 Settlemier Park Renovations Grants/Gen'I Fund 200,000 250,000 250,000 300,000 1,000,000 7 Legion Park Renovations Grants/Gen'I Fund 300,000 400,000 400,000 400,000 1,500,000 8 Greenway Acquisitions Grants 50,000 50,000 50,000 50,000 200,000 Total Park/ Facility Development 590,000 45,000 550,000 700,000 700,000 750,000 3,335,000 ~ ~ ~~,,~ ~ ~,~ : .~ +~,,~,~~~ ~. zv~ ~', ~~~..~~~~.vR.~. Settlemier Ball Field Lighting Upgrade General Fund CIP 55,000 55,000 ~ettlemier Park Irrigation Phase 2 General Fund CIP 5,000 5,000 ''~~ttlemier Backstop Fence Repair General Fund CIP 6,800 6,800 ;ion Park Stadium Deconstruction General Fund CIP 25,000 25,000 Total Parks Maintenance 0 91,800 0 0 0 0 91,800 Total General Fund CIP 1,042,500 325,200 550,000 700,000 700,000 750,000 4,067,700 FORM G - WORKSHEET 6/4/2008 Page 1 56 2008-2009 Capital Improvement Program 2009-14 Public Works Capital Improvement Program ~ _ ~e r ~, a ; . ~ ~. ~ r~~;~ ~ ~. ~~~ ~: HWY 214 @ Boones Fercy Right Turn Lane TIF/ODoT/STP/CIP/SRS 870,000 870,000 Highway 214 Sidewalk - Phase 2 Landscape SRS 33,000 33,000 Highway 214 Sidewalk - Phase 3 ODOT(fIF/SRS 880,000 880,000 (Local Share $90,000) ~ Highway 214 Sidewalk - Phase 3 Landscape SRS 43,000 43,000 i-5lnterchange ODOT/TIF 2,000,000 2,000,000 19,000,000 19,000,000 42,000,000 Woodland West of Broughton ~ Hwy214 Widening EnvironmentalAssmt ODOTlfIF 700,000 0 11,400,000 12,100,000 West of Broughton to Park ~ Total State Roadway System 4,526,000 2,000,000 19,000,000 19,000,000 11,400,000 0 55,926,000 FORM G - WORKSHEET 6/4/2008 Page 2 57 200~-2009 Capital Improvement Program ~t~~;, ~ .. ~ ~ ~,~ saoa a~; ~ ~~t ~t~ ~~ ~ M. - :. '' . - - ~, .. ~ -- ~ , .;.. .,, " . ~4z7' as'~, ~ l,.i~ . ~ ~~ ~~~1 . E1,'i~v. .~..~. . .- s . x.. . `.... _ ... .. _ wyx . . 'h~' , . , 4_.. .Y.+d`. > c, . . .,... .....n~.. ~~.. ~M~ ~s~ ,..~. "~1.^.^..1R!~~!!'. . .... .. ..,u~ k . . :.: '. .... .. ~ 1 Front St Underqroundinq Cleveland to Hwy. 214 URlSt CIP/GranUSpAs 2 Front Street Street Improvements A. Harrison to 214 ODOT/Storm 5DClTIFs B Cleveland to Harrison UR/St CIPlGasTax 3 .~J i s Settlemier to Cascade A 5.~~~c Improvement St. CIP~I"IF/Storm SDC B. Utility Undergrounding St Cip/Sp Asmt 4 Harrison:Settlemier to Front A. Street Improvement St. CIP/TIF/Storm SDC B. Utility Undergrounding St CIP/Sp Asmt 5 Hayes: Front to 2nd SRS/Other 6 Cleveland - Widen First to Second St. CIP/SRS/TIF 7 N. Front St~Hwy 214 to UGB Street Improvement St. CIP/TIF/Sp Asmt Utility Undergrounding ST. AsmUSt CIP 8 HardcasUe/Railroad Realignment St. CIPlfIF/Other 9 Evergreen Rd: connect to Parr Rd A. Street Improvement Developer/TIF B. Utility Undergrounding ST. AsmUSt CIP 10 Alley: Ga~eld - Cleveland A. Street tmprovement Str CIP/SpAslGas Tax B. Utility Undergrounding S[ AsmUUR/ St CIP 11 N. Woodland: Camas - Stevens St. CIP/Sp Asmt 12 Fifth St: North of Harrison Street Improvement St. CIP/Sp Asmt/TIF Utility Undergrounding ST. AsmUSt CIP 13 Ogle Street/S. Boones Ferry Road Int. St. Storm CIP 14 Miscellaneous Modifications A. Pedesirian Movements 1. Safety Sidewalk Construction/ADA St. CIP/SRS 2. Lawson Hwy 214 Vicinity SRS 3. Hayes @ Cozy Way SRS 4. Brown Street Sidewalk, City Share St. CIP B. Intersections 1. Hayes/Bottle/Settlemier Street CIP 2. Settlemier/W. Lincoln St. CIP C. Misc. Capacity improvements TIF Total Major Upgrades 1,596,917 1,596,917 0 2,155,000 2,155,000 1,016,000 1,016,000 0 75,000 856,000 931,000 25,000 407,000 432,000 0 60,000 856,000 916,000 21,500 342,000 363,500 111,000 111,000 110,000 110,000 0 100,000 850,000 850,000 1,800,000 60,000 700,000 760,000 303,000 303,000 0 100,000 500,000 703,000 1,303,000 20,000 350,000 370,000 0 188,000 188,000 250,000 250,000 0 50,000 50,000 0 26,000 331,200 357,200 13,000 250,000 263,000 55,000 55,000 0 0 15,000 15,000 15,000 15,000 15,000 15,000 90,000 50,000 50,000 5,000 38000 43,000 40,000 40,000 0 26,000 378,000 404,000 26,000 26,000 35,000 35,000 35,000 35,000 35,000 35,000 210,000 5,096,417 3,428,000 3,346,000 1,642,000 631,200 50,000 14,193,617 FORM G - WORKSHEET 6/4/2008 Page 3 5~ 2008-2009 Capita~ Improvement Program ~ ~+~E,- , r . . _. - ~f .......~ ~~.`~'L' 4v~MS"x,P~u9~ ~3"x2'~a~..4~'3`:.T..~.~e<a.:~k.,= ".~. 186 000 Wilson Street SRS CIP, GF SpAsmt 186,G00 , Alexandra Street SRS,CIP, GF, SpAsmt 164,000 164,000 Elm Street SRS,CIP, GF, SpAsmt 246,000 246,000 1 st to 2nd Church Street SRS,CIP, GF, SpAsmt 96,000 96,000 , 2nd to 3rd Yew Street SRS,CIP, GF, SpAsmt 108,000 108,000 , Christiansen Street SRS,CIP, GF, SpAsmt 138,000 138,000 Total Gravei Streets 186,000 164,000 246,000 96,000 108,000 138,000 938,000 ~ ~. ~ ~!'~ ~' ^ ~ ~~"~ ., . . . ~~ ~ Avenue Gas Tax/SRS/St Fund 149,000 149,000 :.~tacy Allison Gas Tax/SRS/St Fund 176,000 176,000 ~ Miscellaneous Repair Gas Tax/SRS/St Fund 0 30,000 30,000 30,000 30,000 30,000 150,000 4 Quinn Road Gas Tax/SRS/St Fund 231,600 231,600 5 Watton Way Gas Tax/SRS/St Fund 86,625 86,625 6 Garfie~d St: Alley to 2nd, 500 ft. Gas Tax/SRS/St Fund 66,000 66,000 7 Arthur St: Front to First Gas Tax/SRS/St Fund 40,328 40,328 8 Arthur St: Third to Settlemier Gas Tax/SRS/St Fund 65,000 65,000 9 Grant, Front to First Gas Tax/SRS/St Fund 50,000 50,000 10 Miscellaneous Street Resurfacing Gas Tax/SRS/St Fund 50,000 130,000 150,000 150,000 150,000 630,000 Street Maintenance 8 Restoration Total 325 000 398 225 381 328 180 000 180 000 180,000 1 644,553 • Listed Projects may move to Major Upgrade category at time of construcfion. * 1 First St. - Cleveland to Harrison Gas Tax/S~ /St Fund 101,565 101,565 2 Second Street - Oak to Harrison Gas Tax/SRS/St Fund 137,106 137,106 3 Miscellaneous SVeet Resurfacing Gas Tax/SRS/St Fund 20 000 100 000 100 000 100,000 100,000 100,000 520,000 Street Preventative Maintenance Total 20,000 338,671 100,000 100,000 100,000 100,000 758,671 'Listed Projects may move to Poor Streets category at time of construction. FORM G - WORKSHEET 6/4/2008 Page 4 59 2008-2009 Capital Improvement Program ~Q `` ; ~F a ~fi ~~. ~~N~ ' . . ~ ~ ~;~". , ~~ ?~~~ ~~ - °~~ s .. ~~ . _ ?,~ . . ., z ~ . ~ ~.~ _ :~'~ ., fi '~ ~~"+ ~~ ~°~~~ ;~. . . ._ , . ~ ~ .,... ~. ~ ~~: . .>...' 1 Hwy. 99E: Tomlin to Laurel Water Const 92,383 92,383 2 99E at Silverton Road (bore) Water Fund/SDC 134,964 134,964 3 Hwy. 99E: Aztec to Lincoln Water Fund/SDC 191,840 191,840 4 Hazelnut Dr. - Replace Bridge Line Water Fund 67,333 67,333 5 Parr ~~~~~,a to Evergreen Loop Dev./Wtr Const/SDC 383,525 383,525 6 Hwy 214 @ Mill Creek Bore Water ConsUSDC 229,100 229,100 7 Emergency Fuel Storage 106 Broadway Water Fund 100,000 100,000 8 Misc. System repairs/improvements Water Fund 40,000 40,000 40,000 40,000 40,000 40,000 240,000 9 Misc. Capacity Improvements Water SDC 40,000 40,000 10 Hwy. 214 widening Water Fund 100,000 100,000 11 Grant Street; Alley to Second Water Fund/SDC 99,000 99,000 12 Grant Street Third to Fifth Water Fund/SDC 124,000 124,000 13 Hwy 214/ l..easure Water Main Loop Water Fund/SDC 90,597 90,597 14 Lincoln/Hardcastle loop thru Washington Sch Water Fund/SDC 88,000 88,000 WaterSystemReconstructionTotal 1,279,145 363,000 218,597 40,000 40,000 40,000 1,980,742 ~.. ,~~ - .: .~ ~ :,,,~,nr:.~.~. .. ~ :~.°~. _ ~~ ,~:~yM,:'. 1 Storm Water Treatment Impvts Sewer Const 15,000 250,000 265,000 2 Temp/Ammonia/pH Compliance PiloUDesign/C~ Sewer Const (SRF) 285,000 540000 2,500,000 3,325,000 3 LS Alarm/Power 8 Control Upgrade Sewer Const 50,000 25,000 75,000 4 FSL Dredge Engineering/Installation Sewer Const (SRF) 135,000 135,000 5 Poplar Tree Harvest and Replant Sewer Const 60,000 40,000 40,000 140,000 6 Facility Plan Update -- Phase II(DEQ Loan) Sewer Const (SRF) 400,000 200,000 600,000 7 Santiam Pump Sta Replacement Sewer Const 5,000 200,000 200,000 405,000 8 MCPS Pump Replacement Sewer Const 60,000 60,000 9 Mixing Zone Study Sewer Const 60,000 60,000 10 Design 2.1-2.3 Sewer Const 1,900,000 1,900,000 11 2.1 Effluent Upgrade (Capacity) Sewer Const 2,000,000 2,000,000 4,000,000 12 2.2 Phase II Construction Sewer Const 8,700,000 5,000,000 13,700,000 13 2.3 Second MCPS Construction Sewer Const 1,500,000 2,500,000 4,000,000 14 Effluent Storage Pond Sewer Fund/SDC 160,000 160,000 15 Wood-to-Energy Pilot/Design/Construction Sewer Const (SRF) 50,000 100,000 100,000 250,000 16 Chemical 8 Generator Roof Replacement Sewer Fund 12,000 12,000 17 MCPS Low Flow Pumps Sewer Const 120,000 120,000 18 Rainier LS Base Repair Sewer Const 5,000 50,000 55,000 19 SW Pump Station (City Share) Sewer Const 100,000 100,000 Treatment Plant Construction Total 1,070,000 490,000 3,202,000 4,800,000 12,300,000 7,500,000 29,362,000 FORM G - WORKSHEET siaizoos Page 5 60 2008-2009 Capital Improvement Program ~ ~ ~ ~ ~ ~x ~ ~"-~ ~ .:~x* a~, ,~^"'.:.~`-~'~ 'z' ¢,~&'~.~ ~~ ~~iF .~,..,.~.'~~ a~:~"-a~~... ~:~.~ „~... .~ ,,~,z ~ w~T ~'"h '~~~,s;~-: . .. . ....: p . .. ~;. . ..~l~. .... . ...~.~'~ ~~ "' a'~?«~..'~.."~ , :o _ . .~.. . .. . .. 1 . . N. Trunk Rehab/Hazelnut Br Xing Sewer Const 15,000 171,000 186,000 2 West Hayes- East of Cascade Sewer Const (SRF) 56,000 56,000 3 Rainier, Force & Graviry section Sewer Fd/SwrConst 5,000 200,000 205,000 4 Rehab/I & I Removal Sewer Fund 30,000 50,000 50,000 50,000 50,000 50,000 280,000 5 Mill Creek Trunk ~ A. Extension to Shalimar Sewer Const 125,000 150,000 275,000 B. Rehab Cleveland-Wilson Sewer Const 125000 125,000 250,000 6 N. 1 st Harrison to Noname Sewer Const 129,000 129,000 7 Cascade Drive - North of West Hayes Sewer ConsUSRF 112,000 112,000 8 West Lincoln- East of Cascade Sewer ConsUSRF 63,500 63,500 9 Abandon Existing, Church to HWY 214 5ewer Const 25,000 25,000 10 Rehab Main Cleveland to Oak to Park Sewer Co~st 79,000 79,000 11 Rehab Interceptor @ Young and Mill Creek Sewer Const 175,000 175,000 Collections System Construction Total 10Ei,000 396,500 733,000 500,000 50,000 50,000 1,835,500 ~~ ~'W ~ ~a ~ ~za.vh,~~, . ~e~. ~~z:~= `. 1 Marshall Street Culvert (P3) Storm SDC/CIP 9,000 103,600 112,600 2 North Front Det. - Culvert to Commerce Storm SDC/CIP 18,000 249,000 267,000 3 HardcasUe Culvert Replacement (Pt) Storm SDC/CIP 18,000 249,000 267,000 4 Settlemier Detention and Outlet Works (P8) Stortn SDC 523,000 523,000 5 3rd St @ Nuevo Amanecer - to Hwy 214 Storm CIP 50,000 50,000 6 Misc. Wetland Mitigation Storm SDC/CIP 25,000 25,000 25,000 25,000 25,000 25,000 150,000 7 Willow Avenue/ Myrtle Reroute Storm Sewer Storm SDC/CIP 141,000 141,000 8 Storm Water Utility Survey/Mapping Storm CIP/Sewer Const 50,000 50,000 100,000 9 North 2nd 8 3rd - South of Yew St. (P6) Storm SDC/CIP 232,200 232,200 10 Landau/Laurel/George Storm (to Pudding) Storm SDC/CIP 100,000 500,000 200,000 800,000 Storm Drain Construction Total 643,000 676,600 307,200 266,000 525,000 225,000 2,642,800 Total Public Works CIP 13,251,562 8,254,996 27,534,125 26,624,000 25~334,200 8,283,000 109,281,883 Total 2009-2014 Captal Improvement Program 14,294,062 8,580,196 28,084,125 27,324,000 26,034,200 9,033,000 173,349,583 FORM G - WORKSHEET 6/4/2008 Page 6 61 11A ~=' ~,,, ,~~ ~~ ~ ~ ,a..F~+~.e,re~rg,Ya ~ ~''I~~if/`-~' ~Ut1E'. ~, 2~}Q~ TO; Honorable Moyar and City Cour~cil through City Administr~ator ~R(~M: l~1ary Tennon#, City Recorder SUBJEGT: State Revenue Sho~ing Funds far Fiscai Yedr 2Qt18-~9 REC~MMENDATIQN; Council adopt the attached resolution declaring City's election to receive State Revenue Sharing funds in fiscal year 200$-Q9, BACK~ROUND: Annuall~r the Cit~r is rec~uired ~nder State statute to adopt a resolution deelarin~ the Cify's electiorr fio receive State Revenue Sharir~g funds. This r~solution rn~st be fi! ~d wit-~ the State Department of Administrative Services befc~re June 30, 2048 in order tc~ r~ceive th~e fur~ds allocated by the ~egislature during f~scal y~~s~r 2Qf}$-09. DlSCUSSIC)N: in order to receive State Rev~nue Sharing funds, the statute requires th~ C~ty tc~ hald public hearings befor~ the Budget CQrr~mitt~e and City ~ouncil for the purpose of giving the pr~blic an opRorfunity to cornmenfi on p~rapcased uses c~f the funds. The hearing before the Budget Gommittee r~+ras held Qn May 19, 2U(}8 and before t#~e Council on .lune 9, 2008. FtNANCIAI IMPACT: Quring fiscal yecar 2008-09, the City anticipates receiving ~19Q,0{JQ 'cr~ State Revenue Sharing funds. A.c~enc~~ ;iem Re~r~~~: Ci?y Adrninistrator ~_ Ci~y Atto~ney 62 CUUI~iCiL BILL t'dQ. 2325 ItEStlI..LITIUN NU. ~ R~S4L,UTtON I~~CI.ARING THE C1TY'S ~~..~GTI4N TO ItECEIVE STATE REVENT,3ES DUI~tING FISCAL YEAR Z00$-09. Whereas, aRS 221.~70 requires cities to pass a resc~lution anntially d~clarin~, their etection to rec~ive State Revenue Sharing, naw, th~refore, THE CI'T'Y UF WUODBURN itES4I.YE~ A~ FQLLQWS: Section 1. Fursuant t~ QRS 221.'770, the City hereby ele~ts ta receiwe state r~~enues for fisca~l year 2408•2009. ~~/'~- ,..~ ~ ~ ~+~~5 Apgroved as to Form ~~ ' ' ` ~ ~ity ~tta~rney Date ~t'f~ROVE:D I1ATI-iR~-'N FICrI:.~Y, 11~1AY(lR _ Pass~d by the Cour~eil ~ubmitted tQ the I~rtaycar ~°~pgroved by the Mayor Filed in the Office of the 12ecarder ATTEST Mary Tennant, Recflrder Clty Qf WOC~d~Urn, Ch'e~Qn Page 1- Council Bi(1 Na. ~725 ResUlutian Nc~. 63 , - .~~ =~ ;~- ~t-~ ~ ~~~e~ ~ffi ~ ~ W N :e;z~t+-,nrtA ~gyg ~ ~~ ,~U11@ ~. ~Q{~8 Tt~: HonQrable NtayQr and ~ity CQUncil th~ough Cit~y~ ~dr~nir~istra~or FRQM: Mory T~nnant, Gity Recorder SUBJECT: Eligfbility ta Receive Sta#e S~harec! Revenv~s in Fiscral Ye4r 2t108-Q9 RECQMMEN~ATI4Ni: Counci! adopfi the attached resalution declaring the Cify's eligibility to receiv~ state-shared revenues dur'rng fiscal year 2008-09. ~ACKGROUND: Annuc~lfy the ~ity is requ~red under State statute tp ~dopt a ResQluti~n d~~~arinc~ the City's eiigibility to reeeive State revenues deriv~d from various saurces sueh as gas tax, liquar tax, and cigarette tax. This reso(ution must be filee4 wi~h thr~ Department of Administrative Services by .~une 3Q, 24Q$ in arder to r~e~eive fur~~1~ allaeated by the fegis[ature during fisca{ y~ar 2C}08-09. QIS~USSION: The 2Q08-09 propased budget will reflect projected r~venues fronn #t~ese state- shared revenues fQr variaus operationc~! purpases within th+e General Fund and Street Fund. The estimated per capifia dis~ributiar- is as follows: Stctte Gas Tax Revenue $ 43.75 per capita Liquor Tax $ 12,29 per ~apita Cic~arette Tax $ 1.63 p~r ~apifi+a fIwANC1Al IMP~CT: During fiscal year 2008-09, the Ci#y antic~pates reeeiving ~1,353,OQQ in s#ate- shared revenues. Agenda 4t~m R~vieN: ~ity Administrator C'r#y Attc~rney 11B 64 ~U-UNCIL B~LL NU. 2726 RESQI.,UTI4N N4. A RESOLUTIfJN CERTIFYING TH~ ~LIGZBILiTY t3F TH~ CIT1' Cl~` WUQ~~iBURN TO RECEIVE STATE-SHAREI3 REVENU~S DURI~+iG FISGAL Y~AR 2008-09, WHEREAS, Oregon Revis~eci Statutes 221.760 pravides that the affic~r responsible for disbursing funds tc- cities under ORS 323.455, 366.?$5 to 36b.820 and 471.805 shall, in the case of a city lacated within a county having ~no~e than 1 p(l,pU4 habitants according ta the most recent federa:I decennial census, disburse such fi~nds only if the City provides four vr more of the following s~rvic~s: ( l) Patice protection, (2~ Fire protectian, (3 } Streef eonstructit~n, maintenance, and tighting, (~) Sanitazy sewer, (S} Storm sewers, (6) ~'laruning, zaning~ and subdivision control, and (7) one or tnare ntility services, anc3 WHERE~IS, Gity officials reca~nize the desirabitity of assisting the state a~cer respvnsible for determining the eligibility af eities to receive such funds in accQrdance vuit~ C~RS 221.760, now, therefore, THE CITY OF Wt7~Qi)BURN RESULVES AS FtI~LLUWS: SectiQn l. Tk~at the City c~F ~oadburn h~reby certifies that it pravides the foltc~wing four or more services enum~rated in (?RS 221.760: (1) Police prQtection; ~2) Stre~t construction, maint~nance, and lighting; (3} Sanitary sew~rs; (4) Starm se~vers; (5) Ptanning, z.r~ning, and subdivisian cc~ntr~l, ar-d (6) C}ne Cltility ~rvic~. ,~~ ~ ~ ~° ° ~ Approved as to Form:~~ ~~ City Attc~rn~y ~ APPRC?VED KATHRYN FIGLEY, ~V[A'YC~R Passed by the Gouncil Submitted tQ the Mayor ~~}~!I'flV~C~ ~}' ~1@ ~ilyOx ~ileci in the (J~ee af the Reeorder ATTEST ~fary Tennant, City Recarder City of Woodburn, Qre~Qn Pa~e l- C:ouncil Bitl Na. 2726 Resnlutinn Na. 65 11C ~ ```'--z~.R z ~~ ~~ ~%~~c~ W N r~.Wf~~.~.,~~:f rrs~, June 4, 2008 TCa: Honorable Mayor and City Gour~cil thrQUgh City Adrr~inistratQr In Capacity as Local Confract Review Board FR(~N1: Dan Brawn, Public Works Directe~r SUBJECT: Exemptio~ of Aquatic Center HVAC Syst~m Replacem~nt Confirect ftom Gompetitive Bidding PrQCess C~+~Z~~I ~ ~ • 1. Canduct a public hearing regarding the exemption of the Aquatic Center heating, ventifation, and air conditicaning systern (HVACj replacemen# cQntract from th~ eompetitive bidding process. 2. After complefiion Qf the public hearing, pass a resQlu~ic~n exempting the MVAC replacement contract, authorizing can alferna#ive cantrc~et methc~d (Design-Bui[d} and adaptin~ findin~s. BACKCaRQUND: The HVAC System at fihe Aquatic Center n~eds to k~e replaced. The existing HvAC systern has been identified ~s being deficient in prouidinc~ the number aF air exchanges needed to provide aecep#abls air qualifi}r in the Aquatic Cenfier. T~e existing system requires excessive carr~ctive mainte~ctnce expenditures a~d is not reiiable. aamage to th~ Aqu~tic ~enter roof system has resvlted ~ram excessive indoar humidity cvndensing on the roof system, Fixtures inside the Aquatic Center are deteriorating due to the build-~p of corrosive conditic~n~ crea#ed by a cambinatior~ are insuffieient autside air and recirculation of chforine vp~ars in the atmc~sphere within the Aquatic Center. The Cammunity Services Deparfmenfi c~btoined the serv'rces Enerfia En~rgy, fr~c., '~400 SW Beaverton-Hillsdqle Hwy, Bepverton, QregQn, 9704a, to ~Qnduct ener~y audit of fhe Aquatic Center. It was not fihe intent of the energy audifi to prQVide detaifed soCutions ~o each and every systerr~ at the faeility. The goa! of tt~~e energy a~dit was to evaluate opportunifies cand deseribe meth~tids e~r~d Ac;t~n:~i~ lt~m R~~rie:~~~ ~ify Administ~ator~!""_. Gity Atte~rney ~v~`-."~ Fin~~rc 66 Honorable Mayor and City Council June 9, 2008 Page 2 procedures that can be taken to reduce the energy use of the facility, and thus reduce the facilities' energy bill. The measures that save electricity and / or gas may be eligible for a Business Energy Tax Credit using a Pass-Through Partner Option, which could provide the City with approximately 25.5~ of the project cost (or the incremental cost of a high efficiency project compared to a standard code efficiency project). Enertia Energy has estimated the potential tax credit at this point, and further steps must be taken to submit an application to determine the actual tax credit available through the Oregon Department of Energy. Enerfia Energy recommended installation of 100 percent outside air HVAC system for the Natatorium utilizing a high efficiency heat wheel with variable speed drive. This measure evaluated the energy savings that could be achieved by installing a new HVAC system for the Natatorium that incorporates (2) energy saving features that exceed the Oregon Energy Code: • Variable speed drives on the supply and return fan motors that will slow the fans down when the building is unoccupied and pool blankets are in place; • A high efficiency heat wheel to recover the exhaust air heat to preheat the incoming outside air. DISCUSSION: The traditional method of contract award is Design-Bid-Build (with Award based solely on price, in which a final design is issued with formal Bid documents, construction Work is obtained by sealed Bid Awarded to the lowest Responsive, Responsible Bidder, and the project is built in accordance with those documents). However, another contract award method available to the City, if certain legal requirements are met, is known as Design-Build. In a Design-Build contract, the Construction Contractor provides specified design services, parficipates on the project team with the City, and manages both the design and construction of the project. In this instance, the Public Works Department believes that the Design-Build method would best serve the City's interest for replacement of the Aquatic Center HVAC system. Using the Design-Build process will allow the City to consolidate responsibilities for HVAC system performance to a single vendor. Due to the need to carefully coordinate system design, equipment performance parameters, and installation quality control, it is difficult for the City to separate areas of responsibility for 67 Honorable Mayor and City Council June 9, 2008 Page 3 system performance issues under the conventional design/bid/build procurement procedure. The Design-Build model overcomes this concern and allows the City to obtain HVAC replacement in the most efficient and cost effective manner, still employing a competitive process but one with greater flexibility. Under the applicable City and State public contracting rules, it is necessary for the City to publish public notice, conduct a public hearing, and then adopt a resolution with findings exempting the contract from the usual competitive bidding process. Such a resolution has been drafted and has been placed on the City Council agenda for your consideration after the public hearing has been completed FINANCIAL IMPACT: This General Fund Capital Improvement Project is budgeted for $420,000. Public Works does not feel that utilization of the requested alternative competitive proposal process will have an adverse impact on the final project cost. 68 COUNCIL BILL NO. 2727 RESOLUTION NO. A RESOLUTION EXEMPTING THE AQUATIC CENTER HVAC REPLACEMENT CONTRACT FROM COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZING USE OF THE DESIGN-BUILD PROCUREMENT METHOD WHEREAS, the City Council, acting as the Local Contract Review Board, held a public hearing on June 9, 2008 for the purpose of receiving public input on exempting the Woodburn Aquatic Center Heating, Ventilation and Air Conditioning (HVAC) replacement contract from the requirements of competitive bidding; and WHEREAS, notice of the public hearing was published on May 23, 2008 pursuant to ORS 279C.335(5) in the Daily Journal of Commerce of Portland, Oregon, a trade newspaper with general statewide circulation; and WHEREAS, the replacement of the HVAC system is a Public Improvement Contract subject to the competitive bidding process; and WHEREAS, the City Council believes that it is in the public interest to exempt the HVAC system replacement contract from competitive bidding requirements and to authorize the use of Design-Build procurement as an alternative contract method; and WHEREAS, a public hearing was held pursuant to OAR 137-049-0630 and Findings have been prepared to justify the City Council's decision; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The City Council, acting as the Public Contract Review Board, hereby exempts the HVAC system replacement contract from competitive bidding requirements and authorizes the use of Design-Build procurement as an Alternative Contract Method. Section 2. This contract exemption is based upon the Findings attached as Exhibit "A" and incorporated herein. Page 1- Council Bill No. 2727 Resolution No. 69 Approved as to fcxm: ~ ~~~~~~~'`' Gity Attc~r~ey Pas~ed fay the Gouncil Submitt~ci to the tVkayar Approued by fihe Mayar _~.- ~QQ~ ~ Dote A~praved: Kafihryn Figley, Mayor Filed in the C3ffice of ~he Re~a~der AITEST: Mary Tennant Cifiy Reeorder Gity af Waodbum, C?regon Page 2 - C;~uncil ~il4 f~aa. `~727 ~?~~o~utirr- ~Ie. 70 Exhibit A FINDINGS SUPPORTING EXEMPTING THE AQUATIC CENTER HVAC REPLACEMENT CONTRACT FROM COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZING USE OF THE DESIGN-BUILD PROCUREMENT METHOD 1. ORS 279C.335(1) requires, with certain exceptions, that all Public Improvement Contracts be based on competitive bids and, under ORS 279C.375, awarded to the lowest responsive and responsibie bidder. 2. ORS 279C.335(2) permits the City Council, acting as the Local Contract Review Board, to grant, under certain conditions, specific exemptions from the requirement for competitive bidding upon the approval of specified findings. 3. OAR 137-049-0620, allows the Local Contract Review Board to exempt a Public Improvement Contract from the requirements to be competitively bid, provided that written Findings show compliance with OAR 137-049-0600 to 137- 049-0690 and applicable statutes. 4. The City intends to replace the Heating, Ventilation, and Air Conditioning (HVAC) System of the Woodburn Aquatic Center. 5. The replacement of the HVAC system is a Public Improvement Contract subject to the competitive bidding process. b. The City Council believes that it is in the public interest to exempt the HVAC system replacement contract from competitive bidding requirements and to authorize the use of Design-Build procurement as an alternative contract method. 7. A public hearing was held on June 9, 2008, pursuant to OAR 137-049-0630, for the purpose of receiving public comment from all interested persons regarding the exemption of the HVAC system replacement contract from competitive bidding requirements. 8. Notice of the public hearing was published on May 23, 2008 pursuant to ORS 279C.335(5) in the Daily Journal of Commerce of Portland, Oregon, a trade newspaper with general statewide circulation. BACKGROUND 1. The City needs to replace the HVAC system at the Woodburn Aquatic Center. The existing system has been identified as being deficient in providing the number of air exchanges needed to provide acceptable air quality in the Aquatic Center. The existing system requires excessive corrective maintenance Page 1 71 expenditures and is not reliable. Damage to the Aquatic Center roof system has resulted from excessive indoor humidity condensing on the roof system. Fixtures inside the Aquatic Center are deteriorating due to the build-up of corrosive conditions created by a combination of insufficient outside air and recirculation of chlorine vapors in the atmosphere within the Aquatic Center. 2. The Community Services Deparfment obtained the services of Enertia Energy, Inc., 9400 SW Beaverton-Hilisdale Hwy, Beaverton, Oregon, 97005, to conduct an energy audit of the Aquatic Center. It was not the intent of the energy audit to provide detailed solutions to each and every system at the facility. The goal of the energy audit was to evaluate opportunities and describe methods and procedures that can be taken to reduce the energy use of the facility, and thus reduce the facilities' energy bill. 3. The measures that save electricity and / or gas may be eligible for a Business Energy Tax Credit using a Pass-Through Partner Option, which could provide the City with approximately 25.5~ of the project cost (or the incremental cost of a high efficiency project compared to a standard code efficiency project). Enertia Energy has estimated the potential tax credit at this point, and further steps must be taken to submit an application to determine the actual tax credit available through the Oregon Department of Energy. 4. Enertia Energy recommended installation of 100 percent outside air HVAC system for the Natatorium utilizing a high efficiency heat wheel with variable speed drive. This measure evaluated the energy savings that could be achieved by installing a new HVAC system for the Natatorium that incorporates (2) energy saving features that exceed the Oregon Energy Code: • Variable speed drives on the supply and return fan motors that will slow the fans down when the building is unoccupied and pool blankets are in place; • A high efficiency heat wheel to recover the exhaust air heat to preheat the incoming outside air. S. The Public Works Department proposes a Design-Build procurement to obtain proposals for replacement of the existing HVAC system, maximize energy savings possible, and to earn energy credits available through the Oregon Department of Energy. 6. Pursuant to OAR 137-049-0640, the City will use a competitive Request for Proposals (RFP) process to procure a Design-Build contract with a contractor. Page 2 72 u FINDINGS REGARDING REQUIRED CRITERIA 1. ORS 279C.330 provides that: "'(F]indings' means the justification for a contracting agency conclusion that includes, but is not limified to, information regarding: (aJ Operational, budget and financial data; (bJ Public benefits; (cJ Value Engineering; (dJ Specialized expertise required; (eJ Public safety; (fJ Market conditions; (gJ Technical complexity; and (hJ Funding sources." 2. The City Council finds that these criteria support exempting the Aquatic Center HVAC replacement contract from competitive bidding requirements and authorizing the use of the Design-Build procurement method. These criteria are addressed as follows: (A) Operational, Bud4et and Financial Data: Limited funding is available for the acquisition and installation of a new HVAC system. The optimum system that provides the greatest value to the City will include energy savings features identified in the Enertia Energy audit and recommended energy efficiency measure identified. (B) Public Benefits: Utilization of the Design-Build contract delivery process will allow the City to consolidate responsibilities for HVAC system performance to a single vendor. Due to the need to carefully coordinate system design, equipment performance parameters, and installation quality control, it is difficult for the owner to separate areas of responsibility for system performance issues under the conventional Design-Bid-Build procurement procedure. (C) Value Enqineerinq: Value Engineering will be part of the selection process used to determine which proposing firm would provide the best combined value for the City. (D) Specialized Expertise Reauired: Specialized expertise will be required to coordinate, procure, and install various products, services, and supplies needed to provide a HVAC system that meets the performance requirements of this contract and energy savings.. Contractor will have to coordinate equipment delivery with project delivery schedule for the HVAC system replacement. (E) Public Safetv: Public safety will be maintained by design and construction activities ensuring interruptions to the Aquatic Center operations are minimized and that there is no risk to facility users during system replacement. Page 3 73 (F) Market Conditions: The specialty products, services, and supplies needed under this contract are not particularly impacted by market conditions. (G) Technical Complexity: Implementation of this project involves a number of issues of technical complexity. Special skill and expertise are needed for optimizing system components selected for the HVAC system replacement to optimize energy savings and meet performance criteria. I11 FINDINGS REGARDING COMPETITION 1. ORS 279C.335(2) requires that an agency make certain findings as a part of exempting public improvement contracts or classes of public improvement contracts from competitive bidding. 2. ORS 279C.335(2) (a) requires an agency to find that: "It is unlikely that the exemption will encourage favoritism in the awarding of public improvement contracts or substantially diminish competition for public improvement contracts." The City Council finds that selecting the contractor through an exempted competitive proposal selection process in accordance with OAR 137- 049-0620 and 137-049-0630 will not inhibit competition or encourage favoritism. This finding is supported by the following facts: (A) The proposed Design-Build alternative contract delivery methodology is a competitive proposal process that allows the City to select a firm to provide and install the HVAC system that provides the best value to the City. Competitively bidding this type of work creates additional confusion and uncertainty in the public contracting process. Simple price competition is not feasible due to the need to coordinate design, equipment selection, and quality of installation to achieve the performance requirements and energy savings. (B) The Design-Build Contractor will be selected through an open and competitive process as prescribed by ORS 279C.400 to 410 and related administrative rules. IV FINDINGS REGARDING SIGNIFICANT COST SAVINGS 1. ORS 279C.335(2) requires that a contracting agency make certain findings in requesting approvai of the exemption of a certain public improvement contract or c!ass of public improvement contracts from competitive bidding. ORS Page 4 74 279C.335(2)(b) requires an agency to find that "The awarding ofpublic improvement contracts under the exemption will result in substantial cost savings to the public contracting agency." This finding is supported by the following facts: (A) Because this work will integrate specialized equipment into an operating HVAC system, a requirement to competitively bid this type of acquisition would create additional expense and lead to uncertainty regarding installation coordination with system design and equipment selection. Each procurement process and contract change will increase the cost of the project and extend the project schedule. Extending the project schedule will increase construction administration and project management cost. (B) An exemption from competitive bidding will allow the City to take advantage of HVAC manufacturer expertise and value engineering during the proposal phase of the project versus having to address future change orders. Page 5 11` D f ~.F Y "~_a . ~ ~ ~ ~ ~ ~~ .. ~~~~~~~~ f+F. Sl~f: : Z i:.~ F,F.4 ~ .~UC1P, ~. 2OQ$ TQ: Honorabie Mayar and City Cc~uncif theQUgh Gity As~mi~nistrat4r In Capacaty as Local Confrae~ Review Board FROM: Dan ~rown, Rub(ic WQrks Direcfor SllBJECT: Exemption of Westevirater Treatment Pfont Su~ticn Dredg~ Contract from Competittve Bidding Frocess RECC~MMfNDATIQN; l. Conduct a public hearing regarding the exemption of the W~s#ewater Treatment Piant suction dredge contract from the competitive bidding proe~ss. 2. After completion of the public hearing, pass a resaiution exem~afing the Wastewater Treatment Plant suc#ion dredge ~on~ract, auti~arizir~g an alternative contract me#hod (Design-Build~ and adopting findir~gs. BACKGRt~UNQ: The City of Woodk~urn hras a Pubiicly C3perated Treatmenf Qf Wastewater Faeifity ~c~ctited at 2815 MalaEla Road, Woodbu~n, OR 97Q71. An infiegraf par# of the wastewater treatment system is the fwo facultatirre slu~lge lagaons cafi oppr4xirnately two and ar-~ half acres each. Th~ Ic,gaons are desigr~ed ta have bia-solids settle out of the wc~stewater. These bia-so(ids have accUmulc~ted as settl~ment in the fagoons and must be rerr~ov~d, ~c~nstruction c~f the wastewatef treatmenf planfi did not pravide for this removat. It has b~en determined that th~ mast effective manner to remove tf~e bic~salids is by a suction dredge process. There are severai different suctic~n dredge manufacturers avaifable, but tt~e design far installation of ihe dredge will kae prQprietary to tt~e speeif'rc dredge assembly sefe~cted. To optimize the best val~e to the Ci#y of Woodburn, the Public Works Qepartment has proposed ta proceed with fhe installation Qf the dredge ufiiiizing the Design-Bt~ild alfernativ~ contract method for ~his praject. Utilizing this alternc~tive eontract deliv~ry method requires ~n exem~atian approved by the City Council qcting as the Locai Coi~tr~ct R~vi~w Board. A.~;,~~~.~~a tfem ~' ~vie~~v~ Cify Adminisftato,~~~"°~ ~ity Afitorney 76 Honorable Mayor and City Council June 9, 2008 Page 2 The suction dredge installation project is an approved capital improvement project in the City of Woodburn Capital Improvement Program. Sufficient funds are budgeted for this project. After the required public hearing, if the City Council acts to exempt this contract, the Public Works Department will proceed through a competitive Request for Proposals (RFP) process pursuant to OAR 137-049-0640 to procure a Design-Build contract with a contractor. DISCUSSION: The traditional method of contract award is Design-Bid-Build (with Award based solely on price, in which a final design is issued with formal Bid documents, construction Work is obtained by sealed Bid Awarded to the lowest Responsive, Responsible Bidder, and the project is built in accordance with those documents). However, another contract award method available to the City, if cerfain legal requirements are met, is known as Design-Build. In a Design-Build contract, the Construction Contractor provides specified design services, participates on the project team with the City, and manages both the design and construction of the project. In this instance, the Public Works Deparfment believes that the Design-Build method would best serve the City's interest for acquisition of the Wastewater Treatment Plant suction dredge. Utilization of the Design-Build contract delivery process will allow the City to compare operational benefits of one suction dredge system to another considering both the operational characteristics the suction dredge, installation costs, and long term maintenance requirements. Limited funding is available for the acquisition and installation of the dredge system. The optimum system that provides the greatest value to the City will include installation details that are proprietary to the manufacturer of the suction dredge selected. Under the applicable City and State public contracting rules, it is necessary for the City to publish pubiic notice, conduct a public hearing, and then adopt a resolution with findings exempting the contract from the usual competitive bidding process. Such a resolution has been drafted and has been placed on the City Council agenda for your consideration after the public hearing has been completed. FINANCIAL IMPACT: Public Works currently has budgeted $145,000 for this project. This budgeted figure may not be sufficient to compiete the project. However, utilization of the alternative competitive proposal process is not the cause for the anticipated increase in the cost of this project. 77 COUNCIL BILL NO. 2728 RESOLUTION NO. A RESOLUTION EXEMPTING THE WASTEWATER TREATMENT PLANT SUCTION DREDGE ACQUISITION AND INSTALLATION CONTRACT FROM COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZING USE OF THE DESIGN-BUILD PROCUREMENT METHOD WHEREAS, the City Council, acting as the Local Contract Review Board, held a public hearing on June 9, 2008 for the purpose of receiving public input on exempting the Wastewater Treatment Plant suction dredge acquisition and installation contract from the requirements of competitive bidding; and WHEREAS, notice of the public hearing was published on May 23, 2008 pursuant to ORS 279C.335(5) in the Daily Journal of Commerce of Portland, Oregon, a trade newspaper with general statewide circulation; and WHEREAS, the acquisition and installation of the Wastewater Treatment Plant suction dredge is a Public Improvement Contract subject to the competitive bidding process; and WHEREAS, the City Council believes that it is in the public interest to exempt the Wastewater Treatment Plant suction dredge contract from competitive bidding requirements and to authorize the use of Design-Build procurement as an alternative contract method; and WHEREAS, a public hearing was held pursuant to OAR 137-049-0630 and Findings have been prepared to justify the City Council's decision; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The City Council, acting as the Public Contract Review Board, hereby exempts the Wastewater Treatment Plant suction dredge acquisition and installation contract from competitive bidding requirements and authorizes the use of Design-Build procurement as an Alternative Contract Method. Section 2. This contract exemption is based upon the Findings attached as Exhibit "A" and incorporated herein. Page 1- Counc~l Si!i No. 2728 R~soluiic~ri No. 78 Approv+ed as #o fc~rn: ~~' ~• r~`'~~~'~~' City Atfiorney ~~~~~~~~ Dc~#e Approved: Kctthryn F~gley. ivla~cx Passed by the Go~n~ii ~ubmitted to the Mayor Ap~arov~d by fih~ MayQr Fil~d irt the t3ff~ce c~f the R~+ec~der AITEST: Mary Tennc~nt Ciiy R~corder City Qt Woodi~m. C3regan Page 2- Council Bill No. 272~? f2esolution No. 79 Exhibit A FINDINGS SUPPORTING EXEMPTING THE WASTEWATER TREATMENT PLANT SUCTION DREDGE ACQUISITION AND INSTALLATION CONTRACT FROM COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZING USE OF THE DESIGN-BUILD PROCUREMENT METHOD 1. ORS 279C.335(1) requires, with certain exceptions, that all Pubiic Improvement Contracts be based on competitive bids and, under ORS 279C.375, awarded to the lowest responsive and responsible bidder. 2. ORS 279C.335(2) permits the City Council, acting as the Local Contract Review Board, to grant, under certain conditions, specific exemptions from the requirement for competitive bidding upon the approval of specified findings. 3. OAR 137-049-0620, allows the Local Contract Review Board to exempt a Public Improvement Contract from the requirements to be competitively bid, provided that written Findings show compliance with OAR 137-049-0600 to 137- 049-0690 and applicable statutes. 4. The City intends to acquire and install a suction dredge for the Woodburn Wastewater Treatment Plant. 5. The acquisition and installation of the suction dredge is a Public Improvement Contract subject to the competitive bidding process. 6. The Ci±y Council believes that it is in the public interest to exempt the Wastewater Treatment Plant suction dredge acquisition and installation replacement contract from competitive bidding requirements and to authorize the use of Design-Build procurement as an alternative contract method. 7. A public hearing was held on June 9, 2008, pursuant to OAR 137-049-0630, for the purpose of receiving public comment from all interested persons regarding the exemption of the suction dredge contract from competitive bidding requirements. 8. Notice of the public hearing was published on May 23, 2008 pursuant to ORS 279C.335(5) in the Daily Journal of Commerce of Portland, Oregon, a trade newspaper with general statewide circulation. BACKGROUND 1. The City of Woodburn has a Publicly Operated Treatment of Wastewater Facility located at 2815 Molalla Road, Woodburn, OR 97071. An integral part of the wastewater treatment system is the two facultative sludge lagoons of 80 approximately two and one half acres each. The lagoons are designed to have bio-solids settle out of the wastewater. These bio-solids have accumulated as settlement in the lagoons and must be removed. Construction of the wastewater treatment plant did not provide for this removal. It has been determined that the most effective manner to remove the biosolids is by a suction dredge process. 2. There are several different suction dredge manufacturers available, but the design for installation of the dredge will be proprietary to the specific dredge assembly selected. To optimize the best value to the City of Woodburn, the Public Works Department has proposed to proceed with the installation of the dredge utilizing the Design-Build alternative contract method for this project. 3. The suction dredge installation project is an approved capital improvement project in the City of Woodburn Capital Improvement Program. Sufficient funds are budgeted for this project. 4. In awarding this contract the City will use a competitive Request for Proposals (RFP) procurement process pursuant to OAR 137-049-0640 to procure a Design- Build contract with a contractor. I I FINDINGS REGARDING REQUIRED CRITERIA 1. ORS 279C.330 provides that: "`[FJindings' means the justification for a contracting agency conclusion that includes, but is not limited to, information regarding: (aJ Operational, budget and financial data; (bJ Public benefits; (cJ Value Engineering; (dJ Specialized experfise required; (e) Public safety; (fJ Market conditions; (gJ Technical complexity; and (hJ Funding sources." 2. The City Council finds that these criteria support exempting the Wastewater Treatment Plant suction dredge acquisition and installation contract from competitive bidding requirements and authorizing the use of the Design-Build procurement method. These criteria are addressed as follows: A) Operational, Budaet and Financial Data: Limited funding is available for the acquisition and installation of the dredge system. The optimum system that provides the greatest value to the City will include installation details that are proprietary to the manufacturer of the suction dredge selected. B) Public Benefits: Utilization of the design/build contract delivery process will allow the City to compare operational benefits of one suction dredge system to another considering both the operational Page 2 81 characteristics the suction dredge, installation costs, and long term maintenance requirements. C) Value Enaineerinq: Value Engineering will be part of the selection process used to determine which proposing firm would provide the best combined value for the City. D) Specialized Experfise Rec{uired: Specialized expertise will be required to coordinate, procure, and install various products, services, and supplies needed to provide a fully functional suction dredge system. Contractor wili have to coordinate with the Wastewater Treatment Plant systems and operations during installation of the suction dredge. E) Public Safetv: Public safety will be maintained by design and construction activities ensuring plant operations are not interrupted by the installation of the suction dredge. F) Market Conditions: The specialty products, services, and supplies needed under this contract are not particularly impacted by market conditions. G) Technical Complexitv: Implementation of this project involves a number of issues of technical complexity. Special skill and expertise are needed for optimizing suction dredge selected with the installation constraints of the existing plant configuration. III FINDINGS REGARDING COMPETITION 1. ORS 279C.335(2) requires that an agency make certain findings as a part of exempting public improvement contracts or classes of public improvement contracts from competitive bidding. 2. ORS 279C.335(2) (a) requires an agency to find that: "It is unlikely that the exemption will encourage favoritism in the awarding of public improvement contracts or substantially diminish competition for public improvement confiracts." The City Council finds that selecting the contractor through an exempted competitive proposal selection process in accordance with OAR 137- 049-0620 and 137-049-0630 will not inhibit competition or encourage favoritism. This finding is supported by the following facts: (A) The proposed Design-Build alternative contract delivery methodology is a competitive proposal process that allows the City Page 3 82 to acquire and install a suction dredge system that provides the best value to the City. Competitively bidding this type of work creates additional confusion and uncertainty in the public contracting process. Simple price competition is not feasible due to the need to coordinate design, equipment selection, and quality of installation to achieve the performance requirements and energy savings. (B) The Design-Build Contractor will be selected through an open and competitive process as prescribed by ORS 279C.400 to 410 and related administrative rules. IV FINDINGS REGARDING SIGNIFICANT COST SAVINGS ORS 279C.335(2) requires that a contracting agency make certain findings in requesting approval of the exemption of a certain public improvement contract or class of public improvement contracts from competitive bidding. ORS 279C.335(2)(b) requires an agency to find that "The awarding of public improvement confiracts under the exemption will result in substantial cost savings to the public contracting agency." This finding is supported by the following facts: A) Because this work will integrate specialized equipment into an operating wastewater treatment facility, a requirement to competitively bid this type of acquisition would create additional expense and lead to uncertainty regarding installation interferences. Each procurement process and contract change will increase the cost of the project and extend the project schedule. Extending the project schedule will increase construction administration and project management cost. B) An exemption from competitive bidding will allow the City to take advantage of dredge manufacturer expertise and value engineering during the proposal phase of the project versus having to address future change orders. Page 4 83 ~~ ~.~,~.~,-: ~ ~ k~~. ^ W r j~,~ ~~~ tK~e.,r~.et~~C rx~E9 ,J U Ct~ Q, ~~8 TQ: Honarabfe Mayor and City Council fhrough City Adrninistreator VlA: Dt~n ~rown, Public Works Directar ,~~qg~ FR4M: Julie MvQre, C. E. Tech III SUBJECT: Stop slgns alang Astar Way REf 4MMENDATiONt That Couneil adopt the attached resalution authorizing the installatian af stop signs on Walton Way, Astor Courf, Umpqua Road, Thompsor~ Rc~ad, Sallal Road, and Rainier Road wh~re these streets intersect wifih Astor Way, BACKGR~UNQ: A request hAS been mcsde to have stap signs installed on c~l! the ~treets #h~st ir~tersect with Astor Way be~w~en ~auntry Club Road and Hwy. 214 ta incr~ase saf~ty at these intersections. The coneem has been that vehicles ~n the side streefis are nat yielding fhe r~ight-c~f-way for vehic~e~ on Astc~~r~ Wa~, which is tfie~ thraugh street. These streets qre Walton Way, Astor C~urf, Umpqua Raad, Th4mpson Raad, Sallal Road, and Rainier Raad. ~I~t,~~,SSIQN: The Monuai of Uniform Traffic Cantrof pevices (MUTCD} states that stQp s~gns cQn b~ warranted on stree#s fihat enter a through street or v~rith the int~rsection o# a less important road with a main roe~d. The WoQdburn Transportation System Plar~ (WTSP} classifies Astor Way betvveen Cour~tr~ Cl~b Road 4nd~ Hwy. 214 as ar~ acc~ss street. All the streets that inters~ct Astor ~n this area are loca~ streets. Astor Way north af Cauntry Club Roc~d is alsv classifi~d ps a Iocal street. Astnr W~oy has an exist~ng 48-~00~ IfTt~~OY4'C~ Wit~fh. Recent traffic counts showed the overage weekday traffic of 1589 vehicles per day, there have beer~ no accidents re~aarted along Astor Way except at the interse~tion ot Astor Way ~nd Hwy. 214. It is recommended that the attached resalution lae ap~roved to allow fih~ inst~!lation of stop signs on Walton Way, AStor Gourf, Um~aqua Road, Tho~psor~ 11E :~~enda 1t~:m ~?~view: City Adtninistrator Gi#y Attorney FinancP 84 Hor~arable Mayor r~nd Cifiy Counci) June 9, 2C?4$ Page 2 Road, SaEial Raad, and Rainier RQad at their interse~~ian w'rth Astvr W~y to improve safety at these intersecti+ans. FfMAP~CI~II tMP~1iCT: Estimated Cost for installation of six s~op s`rgr~s is ~b04 including materials and labor, which wi~l be fund+~d from the regulQr Street Mc~intenanc~ Budgef. 85 CQUNG4L Blll N4. 27Z9 RESQLUTtaN NfJ. A RESQCUTIQN DlRECTING THAT STt}P SIGNS ~E IN~TAI.LEt~ 4N IAIALTt~N WAY, ASfit~R Cf)URT, UMPQUA Rt?AD~ TMQMPSQN R4Ad, SAlIAI Rt?AD, ANa RAINIER R4A~ iNHERE THEY tNTERSECT iMlTH ASTOR WAY. WHEREAS, ORS Chapter 81 ~ grants to the City of Woodb~en, the aufihz~rit~r to instai! stop signs at vQrious locations wifihin the Cifiy limifs; ar~d WHEREAS, the City ~ouncil has received and considered the ottached s#aff report recomrnending that STQP signs be ploced or~ Walton Way, Astor ~ourt, Umpq~a Road, Thompson Raad, Sallal Road and Rainier F~~ad wh~re #hey intersect with Astor Way, N+QW THEREF4RE, THE CITY OF WC~OQBURN RES4LVES AS FC3LLC3WS: Section 1, That ST4F signs be inst+~lled on WQlton INay, Astor Gvurf, Umpqua Road. Thompson F~oad, Sai(al Road ~nd Rainier Raad v+rh~re they ir~terse~tio~ with Astoe Wcay. ~ pproved as to form: ~~'~ / ~ f ~"~- ~ t~ ~ ~ ~ ~ ~ City Attomey Dat ApprQVed: Kathryr~ FigEey, Mayor Passed by the Couneil Suamitted ta the tvlayar Approved by the MayQr Filed in the Offiee of the Recorder ATTEST: Mary Tennant Gity Recorder City of Woodburn, Qregon ~age 1 - Co:~ncii ~~fi No. 2729 ~esolut~c~n N~. 86 11 F' ~ ~,~ ~ 'J'~. ~@ ~~ . ,.~ ~~ ~ ~ fs~c".~~€r~,~,# i~f,+`,~f .~UC1C-' 9. ~Q{~$ T(J: HonQrable Mayor and City Co~ncil throuc~h fnter~m ~i~y Administratar FROM: Ben ~i1l~spie, Fi~nance DieectQr SUBJECT; Loan from the 1lVater +Canstruciicn Fund to fihe Sev~rer Cor~sfivc#~on Fund ` ~ _ • ~._- _ ~ ' ~~ eouncil approve the attached resalution c~utMQrizir~g a laar~ frc~m tt~e Wat~r C4nstru~ction Fund to the Sewer Construction Fund. BACKGROUND; The 20(?7 rate sfiudy for the sewer utilifiy anticipa#ed loans tafaling ~482,OOC} ta th~ Se~er Construcfikon Fund far facility expansiQr~ expenses and debt s~rvice reserves. The total det~t wQS broken into two annuai pieces tQ r~atck~ the liquidity needs in the Sew~r Canstru~tion Fund and thereby r~ninimize the lnterest eost to this fund. These loans are necessary to brid~e the periad until the rate~ recommended in the study are suffici~nt ta caver op~rating cc~sts and repay the loans. A laan for $2~2,C~K} was made fram ~he Wafer Cc~nstructiQn Fund in February 2(}O7. This IQan has expired anc~ must be renewed through June 2411. In Fiscal Year 2a07-08, ~250,000 is budge#ed for c~ secand ioan. B~th Ic~ans car~ be combined into ane resalution. DISCUS~ION: 7he attached resolution authorizes a new loan of $482,Op0 from ~I~e Wafier Construction Fund ta the Sewer Constr~cfi~ar~ Fund. The new loan wili bear interest rqte as fhe rpte of 3.5'~Q. This rate is above what the City is currently earning an investrr~enfis, but belQw fh+~ rate it wpu~d be cF~arged to barrow fhis arnount in the open markefi. Ir~ #his wc~y both fh~e Water Canstructian Fund and the Sewer Construction fund benefit c+~mpared fio ~n open market loan. This loan will have to be repaid by .lune 30, 2Q11. AgAr~da item 4PView: C'i}y Adminisfrator ['~/....`""` City Attorney 87 HonQrable Mayar and City Gaunci! June 9, 2048 Page 2 FI[~A~f,~lAt IMPACT: The interest cost to fhe Sewer Constructiar~ Fund (anc! fihe revenue in the Wa#er Canstruction Fund~ will not exceed $~9,4~0. 88 GQUNCIL g~Ll. NC?. Z730 RESOEUTItJN NC?, A RES+QLUTIQN AUTNf~RIZi~lG AN INTER-PUND Lt?AN FROM THE VI-ATER C4NSTRU~Tl~N FUNQ T{J THE ~EWER CC~NSTRU~ICIN FUND. WHEREAS~, the Ci#y C4uncil desires fio secure interirn ~nanc~ng for construct~on of capital sewer prajects; and WHER~AS, said financing is necessc~ry to provide liquidity in the Sewer Construetion Fund a~d ta fully f~nd the Debt Service F~eserve far fhe S~wer ~Qnstruction Bonds; c~nd WHEREAS, a loan fram #he Water Ganstruction Fu~d ta the Sewer Consfrucfian Fund wi~l prov~de the necessary funds, and WHEREAS, $232,OOQ was foaned from the Water Construction Func! ta the Sewe~ Construction Fund in February 2QQ7, and #his loan has expired; and INHEREAS, $250,0~ is budgefed for an additic~nal {aan fram th~ Water Canstruction Fund ta #he ~ewer Construction Fund in Fiscal Year 2(}Q7-C18, and WHEREAS, tr~~ interim ~inaneing will be repaid from increased user rates ~.,fo. e the end of fiscal year 2Ql 0-11; and WHEREAS. C?regon Revised Statute 294.46U authorize~s inter-fund Ic~ans provided that the laan is tepaid in 6u11 within five yeacs af th~ date on which th~ loan is made. NQW TMEREFQRE, THE CITY €?F WQOD6URN RESQIYES AS F{J1.Lt~WS: Sectian 1. That an c~mount not to exeeed ~482,444 of 1Nater Consfiructian Fund monies shall be loaned to the Sewer Constructian Fund. SectiQn 2. That the Gity Cauncil finds that the ~oan aufihorized by this resolutiQn is necessary to provi~le necessary liquidity fo the Sewer Gonstru~fiion Fund and to fully fund the 5ewer Del~t Service R~serve. ~ectian 3. That said loar~ shall bear interest at an ~nnual rate af 3.S%, Section 4. That this loan shalf expire on June 3Q, 2011. ?age t- CC?UNClL BI~L N4. 2730 GRG~tt~JANCE NQ. 89 Approved as ta farm: ~~r~~~ (~ U ~~' ~~ City Attorr~ey Dq e ARPR4VEQ: l~athryn Figley, Mayar Passed by the CounciE Submitted to the Mayor Approved by the May4r Filed in the t~ffiee af the Recc~rder ATT~ST: Mary Tennant, City Recorcler City of Woodl~urn, Qregon €~~~~;~ 2- CQl,~~1t.~iL BILL N4. 273Q G~;G;^~~NCE NQ. 90 11G ,.°:r^ ~~ ~ ,a~ ' . <*,t~'d"$~'~4!.~S `~ ~ ~~~~j' ~. ' E ` ~ ~`~.. ~ f f tn..<•r~~,a,.=~f r~~~t ~^ - June 4, 2048 TQ: Honorabfe Mayor and Gity Couneil thraugh City pdminisfrator FRQM: Jim Allen, Cc~mmunity aevelopme~t Director SUBJE~T: Fienning Divisian Fee Schedule ~tECQMMENDA~IUN: Discuss revised P(anning Division fee schedule and direct staff ta prepare ordinance adopting fihe fees. BACI~GRQUND: The current Pldnning Divisiar~ fee schedule has not been modi~er~ since August 11, 2004, At the March 14, 2Q08 publi~ meeting cQnsidering all fees, fhe City Counci! removed the Pia~ning Division fee schedufe fram the remaining fees that were being eonsi~ered, The fee sehedule that was presented afi thafi meeting was k~ased on the conc~pt of full cost recovery f4r ~and use fees. Fuil cost recQVery had nQt previausly been attained in the adm~nistratian c~f tt~e fee schedule. During the discussion af the fees, the Council direeted sfiaff to ev~luate the possibilities of a tiered fee schedule that wouid take into aecount the cc~sfis far smaller and larger projects, and the need for having a fuil cost recovery, A Planning Divisian fee schedule has been draft~d thc~t would reduce recammended rate of f~ll cast recovery fram the land use fees for certain projects from fhose fees that were previously provided to the Cc-uncil. New fees ore idenfiified for a few small projects and smalfer projects ir~ general haae beer~ identified as bei~g required to provide a smafler percenfiage of the full cost associated with the City's required review process. DISt~~~SIQN: There is c~ clec~r advontage to an individual prapertyr for eompleting the land use process and hoving an additianal or new use being putMorized or a division of Ic~nd being autharized. Tt~is type of a~tion ~enerally adds vQlue to that particulor property. Additionally, there is ger~erally a public ~aenefit to having a property develop to the standards thafi t~te City has estak~lished f~ar industrial, ~~encic~ Item Revi~w: City Adminisfrator~.fM~"' City Attarney ~~'m_:..~ Finance 91 Honorable Mcayor anr~ City Cc~urrci~ June 9, ~OQS Page 2 commercial, or residenti4! purpc~ses, CQmmercial artd industr~al useS may create addi#ional employment or provide needed senrices to tt~e ccammunity. Resider-tial d~veiopment crea#es additional needed housing. Alf types o~ deveiopment that is established in a rnanner that meets the ~ity of Woodburn standards would establis~ facilities thafi enhcsnce the livability ofi the area for #he residents and those that work in ar vi~it the City. With that saicl, fhere is a cerfain amount of public benefit that is derived from having develvpment pravide imprave~ments, both publie and private, thaf ineet the Git~r af Woodburn stc,ndards, The drr~fted fee schedule is an att~mpt ta bafance the small prajects, large prajects, and the private versus g~neral public ben~#it. Examples of specific ehanges that were m4de s`rnce Easf rev~ewed by the Cauncil includ~ new categories fa~ smailer properfies capplying for anr~exatic~n and Comprehensive Plan ehanges. The fee reductic~n for smaller praperties would help offset fihe smaller praperfy's ability to sprec~d cos#s across a larc~er develapmenf project, The cost recavery rates were also adjusted for rr~an~+ af the application types. The cost reeovery percent wa~ kept low far Property ~tne Adj~,stments. This pracess fiypica{Iy addresses a prok~lem that has ~ecu~red, perhaps years ago, that is being correcfed (such as a garQge aaer a property fine or in a setback). It seemed reasanabie to moke fhe process f~r cocrecting problems more pa~atabCe. The ZQnin~ adjustmer~t is essentially a minor variance and it also s~emed reasonable to olfow fQr m+nor adjustm~nts to be macle fess financially cumbersome, The fee scM~clule a(so recornmends a fee reductic~n if the appficant has completed the Pre-Application Ganference within the prec~ding 9(} ~lays to the~ appiicafiQn~ The reference tc~ N1~asure 3~~ wc~~ld !ae deiefied since the passage of BaMlot Measure 49 and subsequent state (aws has efiminated this action, . . • i ~ i ~ The proposai would not meet the Qbjective of having fees cover af1 et~sts for certain types of Planning Division applica~irans and it would balance the privat~ and public benefits that are assaciated witM hcxving a planr~ing prQgrc~m. Th~ fee structure woufd require ~uture users af the land us~ program to pay a larger proportionate share of their ca~sts to th~ City than the current fee scheclvie requires while still acknowledging the impact that fees cdn have on smc~l(er projects as a far~er share of #he cost of #he praj~ct. It is estimated that the fees would moderafiely incr~ase Ff~nning Division revenue. The full impact wauld tae dependent c~n fihe mixtuce of ~erfiain types c~f applirations that are submitted to #he City for r~vi~ew. 92 Annexation Annexation - more than 1.00 acre $2,951 $3,798 78% 90% $3,418 $467.20 Annexation - less than or e ual to 1.00 acre $2,951 $3,798 78% 70% $2,659 -$292.40 A eal-Land Use Action to Council T e III $1,594 $2,544 63% 100% -$1,594.00 A eal-Land Use Action to Council T e II $250 $2,544 10% 10% $250 $0.00 Limited b state statute ORS 227.175 10 b. Comprehensive Plan Amendments -more than 1.00 acre $3,415 $3,481 98% 100% $3,481 $66.00 -less than or e ual to 1.00 acre $3,415 $3,481 98% 90% $3,133 -$282.10 Conditional Use $1,752 $3,990 44% 90% $3,591 $1,839.00 Design Review -under 1,000 s . ft. $968 $3,110 31 % 70% $2,177 $1,209.00 -1,000-4,999 s . ft. $2,479 $4,530 55% 80% $3,624 $1,145.00 -5,000 to 24,999 s. ft. $3,231 $7,029 46% 90% $6,326 $3,095.10 -25,000 to 99,999 s. ft. $4,630 $8,077 57% 90% $7,269 $2,639.30 -100,000 to 199,999 s. ft. $9,544 $11,421 84% 90% $10,279 $734.90 -200,000 + s . ft. $15,023 $14,397 104% 100% $14,397 -$626.00 Exce tion to Street ROW and Im rove. T e III $1,627 $3,375 48% 70% $2,363 $735.50 Formal Inter retation ofthe WDOts.~oa.os~ $1,762 $1,954 90% 90% $1,759 -$3.40 Formal Pre-A lication Conference $451 $508 89% 100% $508 $57.00 o app ication e r u app ica~on su ject to pre-app ~cation applied for within 90 days and ordinances have not changed Inter retation of Uses~a.~oz.os.c> $2,122 $683 311% 90% $615 -~~.507.30 Plus Measure 56 notice costs, if a licable. Interpretation of Zoning District Boundaries(a.to2.os.B) $2,021 $1,753 115% 90% $1,578 -$443.30 Plus Measure 56 notice costs, if a licable. Manufactured Dwelling Paik -Prelimina A roval $3,379 $3,485 97% 90% $3,137 -$242.50 -Final Plan A roval $919 $1,201 77% 90% $1,081 $161.90 Partition -Prelimina A roval $1,628 $2,753 59% 90% $2,478 $849.70 -Final PIatA roval $292 $1,376 21% 90% $1,238 $946.40 Phasing Plan $1,280 $1,587 81 % 90% $1,428 $148.30 2007-08 Master Fee Schedule ~ Planned Unit Development -Preliminar~ Plan A roval $3,583 $3,317 108% 90% $2,985 -$597.70 lus $40 er lot -Final Plat A roval $851 $2,872 30% 90% $2,585 $1,733.80 Pro ert Line Ad~ustments $626 $1,497 42% 40% $599 -$27.20 Resident Architectural Stds Substitution $317 $398 80% 90% $358 $41.20 Re air Corridr/Wetlds Over Dist RCWOD $488 $496 98% 90% $446 -$41.60 Sign Ordinance Compliance Permit -T e I n/a $85 n/a 100% $85 n/a -T e II n/a $385 n/a 100% $385 n/a S ec Condintl Use for an Histoc Si nifict Site $1,159 $1,275 91% 90% $1,148 -$11.50 Subdivision -Prelimina A roval $3,691 $4,194 88% 90% $3,775 $83.60 lus $40 er lot -Final Plat A roval $952 $2,872 33% 90% $2,585 $1,632.80 Telecom Facili S ecific Conditional Use $1,757 $2,431 72% 90% $2,188 $430.90 Tem Outdoor Mkt and S ec Event Permit $156 $174 90% 90% $157 $0.60 Si nificant Tree Removal Permit $117 $161 73% 90% $145 $27.90 Variance $1,769 $3,474 51% 70% $2,432 $662.80 Zone Ma Amend $3,365 $3,415 99% 90% $3,074 -$291.50 Zonin Ad'ustment $763 $2,606 29% 40% $1,042 $279.40 NEW FEES Access Permit to ublic ROW $33 n/a 90% $29 n/a Addressin $161 n/a 90% $145 n/a for first lot, lus $3 for each subse uent lot Exception to Street standard (Type II) 1627 $2,994 n/a 40% $1,197 -$429.53 Newde-regu~ation, previous~yType~~~at3~,s27 2007-08 Master Fee Schedule ~ Ex edited Land Use Review-Partition vvu~n~ $4,680 ~.... n/a - 100% $4,680 n/a statuto ORS 197.360 Ex edited Land Use Review-Subdivision EX edited Review $6,708 $65 n/a n/8 100% 100% $6,708 $65 n/a f1/e statuto ~ o s avai a i i an as a ow y aw or use. n additon to application fees based on an hourl rate for overtime. Renewal Authorization $187 n/a 40% $75 n/a 3rd and successive Final Re-Ins ection $165 n/a 100% $165 n/a 3rd and successive Submittal Review $265 n/a 100% $265 n/a Tree Credit $185 fl/a 100% $185 fl/a Per trce in lieu of significant tree replacement. Land Use Com atibili Statements Free Fence ermit Free Tem ora Si n ermit Free Business Re istration review Free Modification of Condition Ori inal fee $100 lus 1/2 of ori inal fee AAeas~r•~~ ~ Gradin BRlllt Free Coordinate with Public Works Department as primary review body. Plannin counter and hone in ui service Free 2007-08 Master Fee Schedu~e ~ 11' H n~ :: ~~ =-~.d ~~~~~ W ~~~~~ N .,.~,,~,.,~.fd ~x.~~r June 4~, 2Q0$ TC}: Honorable Ntayor and City Council fhrcaugh ~ity Administrc~tc~r FRQM: Mary Tenn~nt, City i~ecorder SUBJECT: Acceptance of Boncraff B+and Applica~ion RECQMMENDAfiION: By ma#ion, and under the authority c~f C3RS 223.21 Q, Council ~cce~afi the Bancroft Bond applica#ions submitted by praperty owners withFrt fhe We~t Lincaln Street C.ocal Improvement District whieh were fifed after tl~e initiai ~ Q-day filing period. BACICGRC?UND: Under QRS 223.210 (Bancroft BQr~ding Act~, affected praperty qwne~s have 14 days after the date of the first publication of tne final c~ssessment ardinance to fiie a Bancraft Bonding application thereby aflawing them to pay far their sh~are of the assessmer~t costs under an instaNment progr~m over a 1Q-yeor period. Applications received after the initial filing p~riod r~quire Cauncil acceptance in c~rder to ~artiGipote in the insfiaHment prag~cam. DI~CUSSION: Bancraft bond appficatiQr~s were received frc~m the fallowing property owners af record: ( t j DeQn 8~ Ta~ya Kieling 1790 W. Lincoln Street (Tax La# No. Q52W 12DD0~ 1~0~ ~2) .1ose De .lesus 8~ Aida Zamora 1465 W. lincoln Street (Tax ~.ot No. Q51 Va107G8f?9C~00~ Acceptance of these appiications will al~aw the prc~perty owners to parficipc~~e in the insta~lment progresm estak~{ished under the finc~i assessment ordinan~e fQt this improv~ment ~~Qj~ct. ~iNANGlAL IMPA~T: The~e is no financial impact an th~ City unless the property own~rs defauit an assessment paymenfs. ff thot were tc~ accur~ the City coufd ~nitiafie fareclosure ~roceedings 'sn arder to recover the assessment balance pfus inferest and relc,ted costs. The final assessm~nt ordinance provides far annual paymenfs and the first p~yment wi(I nQt be due until April 9, 2(~49. .Agc3r.cia ltem ~evi~~N: City Administrator City AttQrney Finc~n~ 96 ~ ~ APPLI~AT'IQ~i UNDER BUNI3I~1~ A~T To th~ Reeorder af the ~ity 4f V4~~odbur~, Oregon: In accardance with the provision of ORS 223.205 and 22~,2IQ to 223.~95, ~s am~nd~d, bein~ t~~~ Bancroft Bonding Act, E(we~ Dean R&c Tanya Kielins~ hereby mak~ agplicatian and agree t4 pay ~ 9.~Q20,30 which is my (our) unpaid prc~portion of the co~t of ~mr~em~nt taf West Lincc~l~t Stre~t between Cascade ~?rive and Leaswe Street as the same has been detem~ined a~id ass~ssed t:,~~ th~ ~'ounc~l af: the ~ity c~f V~aodburn by Chdinanc~e ~Io. 243I as amended by Ordi:~~n~e :~a. Z~3 ~' and D~cket of the City Liens c~f said Gity, in ~en ~10~ annual insta~lt~ez~t~ with inter~st ther~o~ a~ the rate of 5.75°fo per annurr~ on all unpaid asse~srnents, such ~ua1 payment to begin an April 9, 2C~9 and annually thereafter. And I(we) Deati R& Tanv~ Kieling hereby expressty vwaiv~ all ~r any irre~ularity ~r c~efect, jurisc~ictional or ath~rwise~ in the prc~ce+~diz~gs tc~ cause the la~al in~~rc~ve~ner~t far which th~ final assessment is levied and in the apportia~ment of the actual cQS~ af the la~al im~~~~:~~, ~~:~.:~~f ta Ehe foitovving ~~r~perty, to ~vit: Tax Lot No. USZt~12~Dt}01(~~ Property ID: R.1 f}6~i82 Site Address: i 794 W. Lincotn St. I~~ wimess whereof we have h~reunto set aur hand(s) and seal{s) tk~is ~ day of 2~~ , Applicantl Signature S i~nature i~1 ~i l i ng Acidress: ~~~/~ I~ L•- f~t C t~ ~~. ~°~ 97 ~~ ~~~ ~ ~- « ~ ;~ A~-~-~i~aT~a~ u~~~~ ~o~r~~~~ ~-~~r To the Recorder of the Gity of Woodburn, tJregon: In acc~ord~nce with the ~rovi~ion of aRS 223.~05 an~ 223.2~t0 tc- 22~.295, as ame~ded, being the Bancroft Bonding Act, I{we} Jose De Jesus 8~ Aida Zanrtora hereby make application and agr~e to pay $ 2.828.7't whieh is my (our) unpaid proportion of th~ cc~st of: Im~rovemerrt o# West Lincoln ~treet between Cascade Drive and Leasure Street as th~ same has been determined and assessed by the Council ~of the City of Woodt~urn by 4rdinance No. 2431 as amended by ~rdinance f~o. 2437 and Docket of the City l~iens ~f said City, in ten (14) annual inrstallments with interest thereon at the rate c~f 5,75°lo per annum on all unpaid assessments, such annual payment to b~gin on ~pril 9, 20(}9 and annually thereafter. And I(we} Jase De Jesus & Aida Zamora hereby expressly waive ali or any irreguCarity or defect, jurisdictional Qr otherwise, in the proceedings ta cause the Ic~ca! improvement for which tF~e final assessment is levied and in #h~ apportionme~t of the actua{ cast afi the local improvement to the foltowing property, to wit: Tax Lot No. Q51V1/07GB0900Q Property IR: R1Q6fifi~ Site Address: 1465 W. l.incoln ~tre~t In witness whereof we haue hereunto se# our hand(s} and seal(s} this ~ day of ~;~..~~ 20~ ,~''~,~ r7 Appli~ant(s}; u S ~'~2 ~~ ignature Signature Sigrtature Mailing Address: 1 `, L~~~ ,~-~_ ~~~~,,,~ _ ~~ "' ~? ~ ~ U v' `°~,, ~ Y`-- ~~"~ ~ ~ 98 ~~ ~~,~~~~~T ~ 1V ,,,,: . . :,~. ~ ,~~~ June Q. 200$ T4: Wc~odbum Urban Renewal Agency Honorable Mayar and ~City Ce~uncil FROM: 6en Gillespie, Finance Director ~+ ~~~1~~` SUBJECT: Reimbwsement Agreement for Servtces. Matertats and Pra-jects R~Cf,~MlrlIEN~ATIt?N: i# is recommended thafi the Urban Ren~wal Agency and th~ City ~ounci~ capprove and authQrize, r~spectively, the Chair of fihe Agency dnd the In~erim City Administrcttar to execute the a#fached reimbursement c~greem~nt betwe~n the Woadbum Urban Renewa{ Ac~ency and the City af V+foodburn fQC fiscaf year 200$-Q9. BACKGRQ~,Np: Urbar~ Renewa! law requires tax receipts received by an urban renewai agency to be usec! to retire debt. Endebtedness can be establi~hed by issuing boncis Qr sirnilc~r debt instruments, through loans from public or private agencies, c~r k~y cantractua! arrangement. in April 2Q05 the City Council cartd Urbc~n Renewal Agency authorized fihe execution of a reimburs~ment agreerr~ent far fiscal'years 2C~34~(?~. Subsequent annual extensions have extended the agreement to June 3Q, 2~l48. DISCUSS14Pt: Tax reeeipts of $524,Q00 and interest of $55,404 ~re estimated to be ~eceived ir~ 2Q(J8-09, and Beginning Fund Balance is farecast to be $2,443,548, prav~dinc~ total resources of $3,022,~48 for FY 24U&Q9. Qf that amount, $342,0(}~ must be reserved for debt service. The balance ($2,680,54$~ ean bs used only to refiire debt. In September 2Q45, the Agency issued $1,85fJ,(7~4 in debt, through c~ private barrawing, pebt service or~ this amount is $229,000 ir~ 2QQ8-Q9. A<~endQ ltem Review: Gity Administrator ~ Gity Attomey 11 [' 99 HonQrabie Mc~yor and City Cauncil June 9, 20Q8 Page 2 In 20f78-09, the City wil~ conc~ntrc~te a~ compfeting t~ie Front Street reconstruction and widening prc~ject. The Ager~cy's share af fihe c~st of the prc~ject was in~reased to $2.Q50,OaQ. Budgeting fvr 2E~$-~}9 also requires tt~e Agency to support the c~st of an annual audif, ar~d specialized legal and consulfing serviees (~9,400}. Expenses ~onfinue to be budgefed in ~ifiy accounts, ond reimbursed by the Agency pursuant to this agreement. Funds ~ecessary to reirnk~urse the City wil! be provided from thte urban rer~ewal f~nds on hand. The attached ac~r~ement facilitates the Agency's r~imbursemenf Qf eosts advanced by the City for the fiscal yeor. This is the same agreement forr~nat opproved by the Caunci{ anc! Ageney for the previous three years. FINANC~AL IMPACT: The attach~ed agreement focilifates, consistent with tt~e sch~eduEe pr4vided in Exhibit A tQ the Agreemenfi, clebt af~ t~e agency, and re~aayment fo the Ci~y af~ a total for Fiscal Year 2Q08-0~ of ~2,059,4(~4. 1 C~0 AGREEMENT FOR SERVICES BETWEEN WOODBURN URBAN RENEWAL AGENCY AND CITY OF WOODBURN This Agreement for Services (Agreement) is entered into befinreen the City of Woodburn (City), an Oregon municipal corporation, and the Woodburn Urban Renewal Agency (the Agency), the urban renewal agency of the City of Woodburn, created pursuant to ORS 457.035 through ORS 457.460. Recitals Whereas, by Ordinance No. 2283 the City activated its urban renewal agency pursuant to ORS 457.055, and designated the City Council of the City of Woodburn to exercise the urban renewal powers pursuant to ORS 457.045 (3); and Whereas, by Ordinance No. 2298 the City Council adopted the Woodburn Urban Renewal Plan (Plan), Section 1100 of which states, in part: "...the Agency may borrow money from, or lend money to a public agency in conjunction with a joint undertaking of a project authorized by this plan."; and Whereas, Section 600 of the Plan identifies as projects which may be undertaken pursuant to the Plan in the urban renewal area: A) Public Improvements including construction and repair of parks, streets, and sidewalks; and C) Plan Administration including personnel and other administrative costs incurred in management of the renewal plan; and Whereas, the City and the Agency work in partnership to accomplish the provisions of the Plan adopted by the City Council and put before the Agency for implementation, and Whereas, the City and the Agency wish to clarify the relationship befinreen the City and the Agency with respect to services to be provided by the City to the Agency, and the Agency's obligation to pay the City for those services, and NOW THEREFORE, the City and the Agency agree as follows: Terms of Agreement In consideration for reimbursement for the costs of services and materials and projects according to the terms of this Agreement, the City will provide the following services and materials to the Agency according to the terms of this Agreement: Personnel Services. 1.1 City staff to provide all staff services required to implement and administer the Plan and any other Agency activities. Staff assigned to perform functions in support of the Agency will continue to be PAGE 1- CITY/AGENCY REIMBURSEMENT AGREEMENT, 2008-09 101 employees of the City and will provide services to implement Plan as directed by the Agency. The City will not charge the Agency for these staff services pursuant to this Agreement. Nothing in this Agreement, however, shall prevent the City from requiring reimbursement from the Agency for these services in future written agreements. 1.2 The City Administrator has final and exclusive authority over decisions to hire, fire and discipline the City employees assigned to perform functions in support of the Agency, under the City's personnel rules and policies. 1.3 Except as specifically provided in other sections of this Agreement or as set out in a future written agreement of the parties, charges to the Agency for materials will be the same as any inter-departmental City charge. 2. Insurance. 2.1 The City will procure and maintain property and liability insurance covering the Agency's activities at such levels as the Agency deems necessary and appropriate. The City will not charge the Agency for insurance premiums pursuant to this Agreement. Nothing in this Agreement, however, shall prevent the City from requiring the Agency to pay for this ccverage in future written agreements. 3. Professional and Consultinq Services. 3.1 The City and the Agency will consult with one another regarding selection of independent contractors providing professional and consulting services, including bond counsel and the financial advisor for debt issuance for the Agency, if any; general or specialized urban renewal consulting, and audit services for the Agency. 4. Leqal Services. The Agency may obtain legal services from the City Attorney and/or outside legal counsel as the Agency determines, in consultation with the City, best meets the needs of the project or issue at hand. The Agency shall not reimburse the City for legal services requested of the City Attorney for the period of this Agreement. Nothing in this Agreement, however, shall prevent the City from req;~iring reimbursement from the Agency for these services in fu~ure written agreements. The Agency shall be responsible for the P~Gc 2- CITY/AGENCY ~~ih,16URSEMENT AGREEMENT, 2008-09 102 cost of legal services provided to the Agency by outside legal counsel. 4.2 If legal services are provided jointly to the City and the Agency, the City and the Agency will agree on a cost allocation for such services prior to such services being rendered. 5. Accounting Services. 5.1 The City shall provide all accounting services related to the Agency's debt service fund and investment of funds pursuant to this Agreement. Nothing in this Agreement, however, shall prevent the City from requiring reimbursement from the Agency for these services in future written agreements. The City will not charge the Agency for these accounting services pursuant to this Agreement. 6. Financial Matters. 6.1 Except as specifically provided herein, the City agrees that it will not make any charge against any Agency account without first obtaining the approval of the Agency. 6.2 The Agency will cooperate with providing all necessary financial information to the City for the City to include in its annual financial siatements. 6.3 The Agency's financial records will be available for inspection by City at all reasonable times. 7. Public Improvements. 7.1 The City will act as the lead agency for the purpose of constructing projects in the urban renewal area, and will be responsible for project design and engineering, obtaining any planning approvals and permits, for forwarding payment of any standard fees, and for construction management for construction projects. 7.2 Projects that will be constructed in the urban renewal area during the term of this Agreement, consistent with those shown on Exhibit A, are joint projects of the City and the Agency. The Agency and the City shall share the costs of these projects according to the reimbursement schedule in Exhibit A. 7.3 All public improvements constructed by the City and Agency during the term of this Agreement shall be accepted, owned, and maintained the City after construction is complete. PAGE 3- CIT'YiAGENCY REIMBi "~MENT AGREEMENT, 2008-09 103 8. Comqensation. Agency shall pay to the City an amount not-to-exceed $2,059,000 for the services and projects described in this Agreement during the term of the Agreement. Payment shall be for the amounts actually expended by the City for the services and projects listed on the schedule for Agency's payment for such services and projects, which is attached hereto and incorporated as Exhibit A. Exhibit A may be amended by mutual agreement of the parties. 9. Term and Termination. 9.1 The term of this Agreement shall be effective July 1, 2008 and shall continue through June 30, 2009, unless terminated pursuant to this section. 9.2 Either party may terminate this Agreement at any time by giving the other party written notice not less than ninety (90) days prior to the proposed termination date. DATED this day of June, 2008. WOODBURN URBAN RENEWAL AGENCY Chair CITY OF WOODBURN, OREGON City Administrator P~~~ 4- C~7Y/AGENCY -~'tEIMBURSEMENT AGREEMENT, 2008-09 104 Exhibit A CITY of WOODBURN SCHEDULE of SERVICES, MATERIALS, and PROJECTS REIMBURSED by the WOODURN URBAN RENEWAL AGENCY Reimbursable Management Consulting Services Independent Legal Counsel Audit Services Front Street Reconstruction Project TOTAL 2008109 Maximum Reimbursement 3,000 3,000 3,000 2,050,000 $2,059,000 11J ~ ._;.~-~,.~ <.,,, ~ ~~~~ ~ ~ !~i: a*f ptc' °.S 311~ f ~~~ JUne 9, 20Q8 TC~: Nonc~rable Mayor and City Council ~RQM: Scott D. Russell, Interim City Administrator SUBJECT: Appointmen# af Administratcr Prc~ Tem ~ i~ ~ ~ ' • It is recommended fihe Gity Council appaint Assisfant Cit~ Adminisfirator Terrie Stevens as Administra~or Pro Tem for fh~ period af June 14 th~rough June 28~ ~aos. BACKGRC3UND: I will be away from the affice from June 14 thrQUgh June 28, 2Q08. Pursuant to Secfiion 2 t(e) Qf th~ Woodburn Charter, the City C4uncil shall appo[rtt an adr~ninistrator Pro Te ~r~ whenev~r #he Admi~istrator is akasent from the City. The Pro Tem Admini~trator shali possess fhe powr~rs and duti~s of fhe Administrator, as [imited by the Charter. Terrie Sfievens has accepted this assignment in the past and has the ski~ls ne~ded t4 s~ecessful[y carnp6ete it, ~INANS,:~,~, IMP"ACT: There is no financial impact associafed with the recommended action. Agenda Item Review: Ci?y City A 106