Minutes - Sp Mtg 03/31/2008SPECIAL COUNCIL MEETING MINUTES
MARCH 31, 2008
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, MARCH 31, 2008.
CONVENED. The special meeting convened at 6:30 p.m. with Mayor Figley presiding.
0010 ROLL CALL.
Mayor Figley Present
Councilor Bjelland Present
Councilor Cox Present
Councilor Lonergan Present
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Present
Staff Present: Interim City Administrator Russell, City Attorney Shields, Assistant City
Administrator Stevens, City Recorder Tennant
0023 AWARD OF CONTRACT FOR CITY ADMINISTRATOR EXECUTIVE
SEARCH SERVICES.
Mayor Figley stated that five responses to the Request for Proposals were received of
which three firms were interviewed by an interview panel consisting of Councilor
Bjelland, Asst. City Administrator Stevens, and herself. After reference checks were
made by Asst. City Administrator Stevens, Greg Protham's firm was the preferred firm
and he did agree to lower his fee to that of the lowest responder.
BJELLAND/MCCALLUM... award a contract for the City Administrator Executive
Search services to the Prothman Company and authorize the Interim City Administrator
to execute an agreement for services in the amount of $17,500 plus related expenses. The
motion passed unanimously.
Councilor McCallum questioned the office location of the Prothom firm and what
recruitments have they done in Oregon.
Councilor Bjelland stated that their office is located in Bellevue, Washington.
Asst. City Administrator Stevens stated that Greg Protham had worked for Waldron
Associates when the City did their City Administrator recruitment 10 years ago. More
recent recruitments included Damascus (City Manager and Planning Director), City of
Ontario (City Manager), Clatsop County (County Manager), Astoria (City Manager),
Seaside, and Milwaukie.
Councilor McCallum stated that he understands that an executive search needs to be
nationwide but wanted to make sure that this firm has had experience with recruiting this
management level position in Oregon.
Interim Administrator Russell stated that Mr. Protham had also recruited for the City our
Community Development Director Jim Allen.
Councilor Bjelland stated that Greg Protham is also member of the Oregon Manager's
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SPECIAL COUNCIL MEETING MINUTES
MARCH 31, 2008
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Association as well as the Washington Manager's Association and the International City
Manager's Association.
The motion passed unanimously.
0141 APPOINTMENT OF CITY ADMINISTRATOR PRO TEM.
NICHOLS/MCCALLUM ... appoint Assistant City Administrator Terrie Stevens
Administrator Pro Tem for the period of April 8, 2008 through April 11, 2008. The
motion passed unanimously.
0158 AD.TOURNMENT.
NICHOLS/MCCALLUM... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 6:36 p.m..
APPROV
ATTEST
Mary e nt, Recorder
City of Woodburn, Oregon
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