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Agenda - 02/25/2008 CW KF,M ATHRYN IGLEYAYOR ITY OF OODBURN WN,CW1 ALTER ICHOLSOUNCILOR ARD RB,CWII ICHARD JELLANDOUNCILOR ARD Ýß Ý PMC,CWIII ×ÌÇÑËÒÝ×ÔÙÛÒÜß ETER CALLUMOUNCILOR ARD JC,CWIV AMES OXOUNCILOR ARD FL,CWV RANK ONERGANOUNCILOR ARD F25,2008–7:00.. EBRUARY PM ES,CWVI LIDA IFUENTEZOUNCILOR ARD CHCC–270MS ITYALL OUNCIL HAMBERSONTGOMERY TREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. A public meeting to design new play equipment for Hermanson Park I will be held February 27 at 7 pm in the Council Chambers. B. A public meeting to design new play equipment at Burlingham Park will be held February 28 at 7 pm at Soul's Harbor Church of the Nazarene, located at 3601 Newberg Hwy. C. A budget workshop will be held March 4 at 7 pm in the Council Chambers. D. A public hearing to consider updating Traffic Impact Fees is continued to March 10 at 7 pm in the Council Chambers. Appointments: None. 4. PROCLAMATIONS/PRESENTATIONS Proclamations: A. National Read Across America Day – March 3, 2008 1 Presentations: None. ööØ¿¾®? ·²¬7®°®»¬» ¼·°±²·¾´» °¿®¿ ¿¯«7´´¿ °»®±²¿ ¯«» ²± ¸¿¾´¿² ×²¹´7ô °®»ª·± ¿½«»®¼±ò Ý±³«²3¯«»» ¿´ øëðí÷ çèðóîìèëòöö February 25, 2008 Council Agenda 5. COMMITTEE REPORTS A. Chamber of Commerce 6. COMMUNICATIONS None. – This allows the public to introduce items 7. BUSINESS FROM THE PUBLIC for Council consideration not already scheduled on the agenda. – Items listed on the consent agenda are considered 8. CONSENT AGENDA routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of February 11, 2008, regular 2 and executive session Recommended Action: Approve the minutes. B. Woodburn Recreation and Parks Board draft minutes of 17 February 12, 2008 Recommended Action: Accept the minutes. C. Planning Project Tracking Sheet dated February 21, 2008 20 Recommended Action: Receive the report. D. 2007 Crime Statistics Review 23 Recommended Action: Receive the report. E. Police Department Statistics for January 2008 26 Recommended Action: Receive the report. F. Code Enforcement Statistics for January 2008 35 Recommended Action: Receive the report. G. Community Services Department Statistics for January 2008 37 Recommended Action: Receive the report. 9. TABLED BUSINESS None. February 25, 2008 Council Agenda Page ii 10. PUBLIC HEARINGS A. Country Club Road Street Improvement Between Boones Ferry 38 Road and Astor Way LID Final Assessments Recommended Action: Conduct public hearing, receive public comment, and direct staff to prepare an ordinance for Council action establishing the final assessment amounts. B. West Lincoln Street Improvement Between Cascade Drive and 41 Leasure Street LID Final Assessments Recommended Action: Conduct public hearing, receive public comment, and direct staff to prepare an ordinance for Council action establishing the final assessment amounts. – Members of the public wishing to comment on items of 11. GENERAL BUSINESS general business must complete and submit a speaker’s card to the City Recorder prior to commencing this portion of the Council’s agenda. Comment time may be limited by Mayoral prerogative. A. Council Bill No. 2700 – Ordinance approving fiscal year 2007-08 47 supplemental budget adjustments Recommended Action: Adopt the ordinance. B. City Attorney Employment Agreement 58 Recommended Action: Act upon Addendum “F” to the Employment Agreement with N. Robert Shields. C. Appointment of Administrator Pro Tem 61 Recommended Action: Appoint Police Chief Scott Russell as Administrator Pro Tem for the period of February 26 through February 29, 2008. D. Water Service Delinquent and Service Interruption Fees and 62 Notice Recommended Action: Consider changes to water billing delinquency procedures and charges, and direct staff to draft ordinance amendments to reflect Council policy. – These 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A. Community Development Director’s Approval of Design Review 67 2007-10, located at 770 N. Pacific Highway February 25, 2008 Council Agenda Page iii 13. CITY ADMINISTRATOR’S REPORT 14. MAYOR AND COUNCIL REPORTS 15. ADJOURNMENT February 25, 2008 Council Agenda Page v û û COUNCIL MEETING MINUTES FEBRUARY 11, 2008 TAPE READING DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, 0001 COUNTY OF MARION, STATE OF OREGON, FEBRUARY 11, 2008. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. ROLL CALL. 0015 Mayor Figley Present Councilor Bjelland Present Councilor Cox Present Councilor Lonergan Present Councilor McCallum Present Councilor Nichols Present Councilor Sifuentez Present Staff Present: City Administrator Brown, City Attorney Shields, Asst. City Administrator Stevens, Public Works Director Brown, Community Development Director Allen, Police Chief Russell, Finance Director Gillespie, Public Works Manager Rohman, Recorder Tennant Mayor Figley stated that the Mayor and Council are now using computers to access their agenda materials in an effort to reduce the amount of paper used to generate the agenda packet and, with this being the first meeting the computers are in use, she requested that the public be patient with them in the event some time is necessary during the meeting for staff assistance. ANNOUNCEMENTS. 0035 A) Office Closures: City offices and the Library will be closed on Monday, February 18, 2008, in observance of the Presidents Day holiday. ã B) City Council Public Workshop regarding proposed changes to the animal control ordinance will be held on Tuesday, February 19, 2008, 7:00 pm., in the City Hall Council Chambers and interested residents are encouraged to attend. C) Public Hearings before the City Council will be held on February 25, 2008, 7:00 p.m, City Hall Council Chambers, regarding the proposed final assessments of the West Lincoln Street and Country Club Road local improvement districts. APPOINTMENT: BUDGET COMMITTEE. 0075 Mayor Figley appointed Eric Swenson to serve on the Budget Committee, Position I, with a term expiration date of 12/31/2010. Page 1 - Council Meeting Minutes, February 11, 2008 COUNCIL MEETING MINUTES FEBRUARY 11, 2008 TAPE READING COX/MCCALLUM ... approve the appointment of Eric Swenson to the Budget Committee. The motion passed unanimously. PROCLAMATION: WOODBURN TULIP FESTIVAL, MARCH 20 THROUGH 0095 APRIL 20, 2008. Mayor Figley read a proclamation declaring March 20 through April 20, 2008 as Woodburn Tulip Festival Month and encouraged local citizens and Oregonians to participate and support this event which promotes Woodburn throughout the country. CHAMBER OF COMMERCE REPORT. 0137 Don Judson, Interim Executive Director, provided information on the following upcoming Chamber events : 1) Chamber Forum will be held on February 20, 2008, 12:00 noon, at Country Meadows with ODOT Regional Director Tim Potter as guest speaker who will be addressing state highway transportation issues relating to the Highway 99E and the I-5 interchange improvements. 2) Annual Distinguished Service Award Banquet will be held on March 14, 2008 and he encouraged the public to submit their nominations of individuals deserving of an award for Senior First Citizen, Junior First Citizen, Service Club Member of the Year, or Special Award for Service. Mr. Judson thanked City Administrator Brown for working with him over the last few months to keep the Chamber afloat and get it into a better financial situation. WOODBURN SCHOOL DISTRICT REPORT. 0206 Anthony Veliz, School District Parent and Community Outreach Program representative, stated that the District is currently in their 10-year Strategic Planning Review Process which sets direction for schools for the next seven to ten years. On February 26, 2008, the second Community Forum will be held which is an opportunity for Superintendent Walt Blomberg to provide an overview on the “State of the School District” and on the status of a proposed facilities bond issue to be placed on the November ballot. The second half of the meeting is an opportunity for community members to have a question & answer period with interpreters available in Russian and Spanish and a questionnaire will also be made available in all three languages for those individuals who do not like to speak in public. The Forum will be held at the Woodburn High School Lectoruim beginning at 7:00 p.m.. LETTER FROM MARION COUNTY SHERIFFS OFFICE. 0279 ã An invitation was extended to the Council to participate in the process to address the use of Deadly Physical Force by law enforcement personnel during their performance of their duties as required under Oregon Senate Bill 111 adopted by the legislature in 2007. The Page 2 - Council Meeting Minutes, February 11, 2008 COUNCIL MEETING MINUTES FEBRUARY 11, 2008 TAPE READING Planning Authority will be conducting meetings to develop a plan that will work for Marion County and serve the expectation of Marion County citizens. Once the plan is developed, the City Council is requested to review and approve the plan. CONSENT AGENDA. 300 A) approve the City Council minutes of January 28, 2008; B) approve the City Council workshop minutes of January 28, 2008; C) receive the Building Activity report for January 2008; D) receive the Planning Project Tracking Sheet report dated February 5, 2008; E) receive the Claims report for January 2008; F) receive the Wastewater Facility Planning update report; and G) receive the proposed Natural Gas Piplelines status report. Mayor Figley stated that she had a telephone message from a Palomar project representative who has offered to brief the Mayor, Council and staff on their project. She stated that she had let the representative know that she was interested in a meeting and would be contacting her within the next few days to set up a meeting date and time. Mayor Figley requested that any Councilor interested in attending this meeting let her know within the next couple of days so that a meeting can be scheduled. She stated that this is the gas line company which is still talking about bisecting the southerly portion of the urban growth boundary expansion area. Councilor Bjelland stated that in the Council workshop minutes of January 28, 2008, page 2 regarding his comment about calculating maximum occupancy of habitable space, he did not recall putting in the age 18 or older in his statement. COX/NICHOLS. .. adopt the Consent Agenda as presented with correction to the minutes of the January 28, 2008 workshop as mentioned by Councilor Bjelland. The motion passed unanimously. PUBLIC HEARING: 2007-08 SUPPLEMENTAL BUDGET. 0405 Mayor Figley declared the public hearing open at 7:16 pm. Finance Director Gillespie stated that the supplemental budget had been presented to the Budget Committee at their January 25, 2008 workshop. The staff report in the agenda packet summarized the material submitted to the Budget Committee and he did not have any additional information to share with the Council on the proposed budget. No one in the audience spoke either for or against the proposed supplemental budget. Mayor Figley declared the public hearing closed 7:17 p.m. LONERGAN/NICHOLS... .direct staff to prepare an ordinance on the supplemental budget for Council consideration. The motion passed unanimously. A few minutes was taken between these two agenda items to provide Council with computer assistance. Page 3 - Council Meeting Minutes, February 11, 2008 COUNCIL MEETING MINUTES FEBRUARY 11, 2008 TAPE READING PUBLIC HEARING: TRAFFIC IMPACT FEES. 0623 Mayor Figley declared the public hearing open at 7:23 pm. Public Works Manager Rohman stated that a short presentation will be made prior to taking public testimony on the proposed updates to the traffic impact fee methodology. He stated that the City did receive a letter from Capital Development Company prior to the date of this hearing which has been submitted to the City Recorder for entering into the Council record. John Ghilarducci, FSC Group Consultant, stated that his presentation would provide background information, key policy recommendations, key assumptions reflected in the numbers, summarization of calculations that have resulted in the proposed charges, and a table of comparable transportation system development charges from selected communities within the state. Mr. Ghilarducci stated that the purpose of the study is to update existing transportation system development charges (SDC) and to develop an interchange development charge (IDC) to separately recover eligible city-share costs related to the costs of the interchange. He stated that SDC law is covered under Oregon State Statute and are (1) one time charges and not on-going charges, (2) for capital projects only and calculated on cost of capital projects, (3) properties assessed SDC’s are new development or re- development of property adding demand on the system, (4) SDCs include future a ã component based on cost of planned capital projects and an existing cost component based on unused capacity in the Citys existing system, and (5) SDCs are for general ãã facilities not local facilities. The fee components involve the reimbursement fee (existing cost component) and the improvement fee (future cost component) to total the system development charge which will then equal a per-unit of capacity. The SDC fee being proposed is predominately the improvement fee based on planned capital projects. He stated that the existing Transportation SDC is based on average daily trip and a policy recommendation, which is reflected in the proposed charges, is to change the charge basis from average daily trip to peak-hour trip. Other policy recommendations include (1) growth-related planned costs for alternate modes of transportation such as bicycle, pedestrian, and transit facilities with these costs being very small portions of these alternate modes; (2) trip estimates adjusted for retail land uses to deduct for pass-by trips so that commercial customers are not charged for interim trip on their way from home to work or vice-versa; (3)SDCs be indexed to annual cost escalation due to inflation; (4) ã provide SDC credits as required under state law and, in the case of developers constructing improvements on the SDC project list and over sizing those improvements, those credits be limited to the amount of the improvement fee and those credits earned could be redeemed for cash but only for cash earned from SDCs paid from subsequent ã building on that development site; and (5) an additional SDC be adopted to apply only in Page 4 - Council Meeting Minutes, February 11, 2008 COUNCIL MEETING MINUTES FEBRUARY 11, 2008 TAPE READING the Interchange Management Overlay District (IDC). Key technical assumptions reflected in the proposed charges are (1) planned projects from the 2005 Transportation Plan and 2007 TIF project list will provide system capacity to the year 2020; (2) identified anticipated developer responsibility for each project which have been taken out of the SDC charge basis; (3) a 49% deduction in traffic volume has been taken into account since this amount originates and ends outside of the City limits; and (4) in looking at the IDC, eligible interchange costs were split 50/50 between Citywide SDC and IDC. He reviewed the calculations used to derive at the proposed SDC peak-hour trip rate of $3,466 per peak-hour trip that would be applied to all types of land uses. He then reviewed the calculations on the proposed IDC rate of $1,108 per peak-hour trip that would be applied to properties within the Interchange Management Overlay District in addition to the SDC charge. Lastly, he provided a SDC comparison survey of system development charges in the area and along the I-5 corridor and do not include the proposed interchange development charge. 1069 Will Denecke, representing OPUS, stated that he had just recently received the proposed system development charge methodology and questioned if OPUS is allowed 1,250 peak- hour trips for the entire parcel in the proposed IDC for the industrial park, what would be the total IDC that would be paid by OPUS for its development. He stated that he was trying to understand what the total fee is for this parcel of land and whether or not it generates the $2.7 million referred to in the report or some dollar amount in excess of this figure. Councilor Cox also questioned if a development is built in phases when would the IDC and SDC fees become payable. Mr. Ghilarducci stated that the fees become payable when the building permits are pulled. Mel Counts, Woodburn area Realtor, stated that the fee is a form of tax and questioned how that fee would affect clients and realtors. Additionally, he questioned why the Citys ã fee is near the top of the comparison survey and if traffic volume is the reason for the fee adjustment. 1285 John Donaldson, Capital Development Company, stated that his company has been working since the 1990's on the Woodburn Town Center project located south of Wal- Mart. They are now down to working on the development of their general commercial area but they have been having a great deal of difficulty in attempting to attract some quality tenants. One of the major issues that has been a stumbling block is the system development charges that currently exist and they were planning on meeting with the City on this very issue. They have been working with national tenants with one potential client stating that the SDCs were more than what they were willing to pay for ground in ã a setting similar to what would be available at the Woodburn site. He encouraged the Council not to take action at this time and allow the property owners to meet with staff and the Citys consultant to see if there is a more equitable way to spread the charges. He ã also mentioned that his company has installed more than a $1 million worth of Page 5 - Council Meeting Minutes, February 11, 2008 COUNCIL MEETING MINUTES FEBRUARY 11, 2008 TAPE READING infrastructure beyond what was required for their site in oversized roads, storm drain lines, and sanitary sewer lines which were designed to go to property to the south of their land. They feel that they have paid their share as it relates to growth paying for itself. On another issue, he understood that there is a state statute that does not require the City to notify property owners about these kinds of charges but he feels that the City has a morale obligation to notify anybody who is going to be impacted by the kind of dollars that is being proposed with the change in methodology. George Wilhelm, Wilhelm Engineering representing Capital Development, expressed his opinion that the study is clear and concise and attempts to equitably apportion $18, 900,000 of proposed project costs. However, the IDC applies to selected undeveloped properties near the I-5 interchange. He stated that the study intends to fund 50% of the Citys cost of the interchange improvement and 100% of the Citys share of the ãã interchange development is allocated to growth. It is his belief that in peak hour the existing interchange is well below an average rating and that a significant portion of the cost should be allocated to existing development to bring the interchange up to at least an average rating during peak hours. Also, existing development in the area of the interchange will significantly benefit from the improved capacity of the interchange. Therefore, 50% of the Citys costs of the proposed interchange should be paid by other ã revenues to spread the cost to existing properties with 25% to be allocated to the SDCs ã and 25% to IDCs. According to Capital Development, one of the biggest hurdles they ã face in marketing their commercial property is the cost of development and, in particular, the SDC costs. The proposed study requires selected properties in the Interchange Management Area to pay for $11,435,000 of the total $18,836,000 which is proposed to be recovered by SDC and IDC which is 61% of the cost , excluding the improvement fee fund balance, of the total projects that are SDC eligible throughout City. The study indicates that the Interchange Management Area is required to pay not only the 50% of the Citys cost of the interchange improvement but they are also required to pay an ã additional $8,685,000 of the other improvement projects in the City. He also questioned the estimated costs of projects used within the study that are in close proximity of the Town Center project because he has recent knowledge of construction costs in that area. For example, in 2006, Capital Development paid $1,050,000 for infrastructure costs to extend Evergreen Road by 1,850 lineal feet. However, there is less than 1,000 ft yet to be constructed to connect Evergreen Rd to Parr Rd and the studys estimated cost for this ã transportation improvement is $4,878,000. He would expect the cost to have increased since 2006 but feels that the estimates are either too high or Capital Development is being asked to pay for infrastructure twice. He reiterated that he had done a cursory review of the proposed study and Capital Developments property is located in the ã proposed Interchange Management Area. His client is concerned that the proposed rates will significantly reduce the marketability of their property. He feels that Capital Development has some legitimate concerns regarding the proposed rate study and, on behalf of Capital Development, requested that the proposal be tabled until Capital Page 6 - Council Meeting Minutes, February 11, 2008 COUNCIL MEETING MINUTES FEBRUARY 11, 2008 TAPE READING Development has had an opportunity to go over the calculation and allocation of the costs with staff. 1709 John Bauer, attorney representing a landowner within the IDC, submitted a letter into record and stated that his client did not receive notification but he did obtain a copy of the methodology last Thursday. He is trying to find consultants to assist them with the review of the methodology and requested an additional 90 days to complete their review of the study. He stated that his client owns 13 acres which is 2% of the entire IMA and the potential cost is to his client is $500,000 of the $2.75 million interchange fee. Administrator Brown stated that individual notices had not been sent out to property owners, however, notices were sent to those people on the list who had been asked to be notified when this issue came up which is a requirement of the law. A notice of this hearing was also published in the newspaper which is not a requirement of the law. Mr. Donaldson expressed his opinion that property owners affected by increases of this magnitude should be formally notified so that they can be aware of pending action. Don Judson, Interim Chamber Executive Director, stated that the Chamber Board has not seen this proposal nor to the best of his knowledge, has the Chamber membership seen the proposal so he is not speaking on behalf of the Chamber. However, as a former banker, he does know that the under the peak hour trip cost for a commercial activity, it would be cost prohibitive to build a local bank branch. The cost comparator list shows Woodburn as the third highest along I-5 and these development costs could be a major reason as to why building activity has slowed down. He suggested that he would like to see examples of cost for different types of commercial activity and then be able to discuss this issue with the Chamber Board and membership since this will affect the whole City and not just the property owners in the Interchange Management Area. He expressed his support of any delay to let businesses know the impact of costs. Public Works Manager Rohman stated that the fees are due when a building permit is issued. Within the Interchange Management Area (includes proposed urban growth boundary expansion area), there are 2,500 peak hour trips and the total amount allocated to those 2,500 peak hour trips is $2,750,000. He estimated that the most peak hour trips to be allocated to OPUS will be about 400 which would equate to an estimated $430,000 if all were used for general and light industrial development. The proposed fee for single family residential has been in effect for several years and would increase from $3,286 to $3,501. In regards to the comment made by Mr. Donaldson on oversized roads, he stated that the roads were built to the standards outlined in the Transportation System Plan for the functional classification of the road. The sewer and storm drain lines may be larger as a result of future development but he would need to check on that issue. In regards to notification requirements, he stated that he has a list of individuals who have asked to be notified of proposed development charge increases and notices were mailed to those individuals 90 days in advance as required under state law. The estimated costs for projects were taken out of the 2005 Transportation System Plan and staff may Page 7 - Council Meeting Minutes, February 11, 2008 COUNCIL MEETING MINUTES FEBRUARY 11, 2008 TAPE READING need to look at the costs of the projects mentioned earlier to verify the estimated amount. Mr. Ghilarducci stated that the study forecasts that 53% of the Citys growth will be in ã the interchange management area and the additional burden that is being asked of commercial enterprises in the interchange area is 8% which totals the 61% figure previously mentioned by Mr. Wilhelm. On the SDC comparison survey, the cities of Tigard, Forest Grove, Tualatin, Hillsboro, and Beaverton all fall under the Washington County TIF which was a voted upon system development charge. Washington County is undergoing an extensive review at this time with one of their stated objectives is to more than double their TIF. For example, their existing single family residence SDC would increase from $3,200 to well over $6,000. 2214 Councilor Sifuentz questioned as to why the property owners in this case were not notified of the proposed rate change while notices are provided to surrounding property owners when a proposed development is being reviewed. Public Works Manager Rohman stated that staff had followed the States statutory ã requirements in addition to providing a public notice in the local paper. City Administrator Brown stated that notice requirements are different, for example, a local improvement district requires mailed notification to property owners since Council action would place a lien on a persons property obligating them to pay for an ã improvement once it is approved by the Council. Councilor Cox also stated that a local improvement district would list a known fixed amount proposed to be assessed to a property but, in this case, the City does not know what development will take place on these properties. The same notice that was published in the newspaper could be sent out to every property owner in the City at a huge expense and would, in many cases, be a useless notice because the SDCs would ã only apply to undeveloped or underdeveloped properties. For those property owners that would be affected, providing a cost estimate would be very difficult since the SDC amount is dependent upon on the property use. 2347 City Administrator Brown stated that the Council did hold a workshop on this issue last November which had been a noticed public meeting followed by an article in the newspaper. He stated that the study totaled those project costs in the Citys approved ã Transportation System Plan that have been deemed necessary in order to support the Citys growth over the planning period that ends in 2020. The presumption is that the ã current facilities are not sufficient to take care of the demand that growth would place on the facilities therefore facilities will either need to be expanded or built. Even if there is no more growth within the community, most people would agree that the current facilities are not sufficient to deal with the traffic flow that currently exists, in particular the interchange. Council options are to establish system development charges to help collect the funds that growth needs to support itself or to place that burden back onto the community. Some contention has been made that fees are driving business away but he reminded the Council that they have established an Economic Development Plan that identifies a certain kind of business that is most appropriate to try and raise the standard Page 8 - Council Meeting Minutes, February 11, 2008 COUNCIL MEETING MINUTES FEBRUARY 11, 2008 TAPE READING of living within our community. Over the last 10 years, the City has experienced unprecedented building despite the fees and, if you provide the infrastructure and the land there will be a number businesses who will want to come to Woodburn and not be put off by the proposed fees. In regards to the Interchange Management fee, the City had to enter into an agreement with ODOT to fund the Citys share of the interchange ã improvement which totals $5.5 million in addition to the $2.5 million already paid to ODOT from previously collected system development charges. This agreement was necessary in order for the State to approve the Citys Transportation System Plan. ã Without the Transportation System Plan, the urban growth boundary expansion would not be happening and the businesses within the urban growth boundary area would not have the ability to potentially develop their property. Instead of charging future development within the Interchange Management Area 100% of the fees for future improvements, staff felt that a 50% charge would be a more equitable charge with development in the rest of the city pay the remaining 50%. Staff believes that this is a defensible plan and he did not feel that much would be gained by waiting another 90 days before the Council takes this item up again. He appreciated concerns expressed on how they felt they had not been properly noticed but staff has met the notification requirements and, in his opinion, provided a good plan that is well conceived, satisfies the various Council goals, and will not be a hindrance to good quality development in the future. Will Denecke, representing OPUS, stated that he would generally support the City Administrators comments, however, a developer does not want to pay anymore than ã necessary and the Council needs to come up with an equitable formula. The City had spent a lot of time working with ODOT on the Interchange Management Area and this agreement is the first in the State. He felt that asking developers in this area to contribute 50% is equitable. Escalating construction costs is being faced by all developers and amortizing infrastructure costs over time is a big challenge. He questioned if developers in this area would be paying additional system development charges over the interchange development charge and, if so, what would those fees be. Public Works Manager Rohman stated that for general light industrial the city-wide fee is $3,397 per 1,000 sq. feet of gross floor area. 2726 John Donaldson stated that he did not have a problem with the housing system development charge but development of commercial property has a different impact and the charges need to be balanced against this market. He expressed his opinion that the properties in the overlay district should have been notified and given a chance to respond since the proposed fees have a greater impact on the development of their property. Councilor Cox stated that several people have asked for more time, therefore, options are to close the public hearing and keep the record open for written comments or to keep the public hearing open. He suggested that the hearing be closed but keep the record open for 30 days to receive written comments. Councilors McCallum and Sifuentez stated that they would support closing the hearing Page 9 - Council Meeting Minutes, February 11, 2008 COUNCIL MEETING MINUTES FEBRUARY 11, 2008 TAPE READING and keeping the record open for written comments. Mayor Figley felt that there should be sufficient time given allow interested individuals to review the documents utilizing accurate information. Mr. Wilhelm stated that the interchange management area is a very small area compared to the City and the $11 million figure he mentioned previously was derived from taking 2500 trips times the $4,000 figure and felt that the property owners in this area should have an opportunity to meet with staff to go over how the numbers were calculated since he believes that there are some inconsistencies which directly relate to the amount of the charge. Councilor Bjelland stated that either (1) the hearing can be closed completely, (2) the hearing can be closed hearing and allow written testimony, or (3) continue the hearing until some future date. In his opinion, this is a critical issue that would affect a lot a people within the community and supported continuance of the hearing until some future date since it is important to hear opinions or interpretations after interested property owners have had a chance to discuss it. There may still be differences in opinions between staff and their experts and he would be interested in hearing their interpretations. He stated that there are issues related to whether or not the total amount of money to be raised by the IDC and SDC is correct and agreed that transportation infrastructure costs has experienced a significant increase. He also felt continuing the hearing until the first meeting in March will give enough time to both staff and interested parties to be aware of this issue, talk to staff, and come back to the Council with sufficient information so that the Council can make a decision on how to deal with the SDCs and IDCs. ãã City Attorney stated that this is a legislative matter and all of the options discussed by Councilors Cox and Bjelland are open to the Council with no set time line to complete. Councilor Cox stated that if more testimony is received at a future meeting then it may involve more analysis and further postponing a decision. Even though it is acceptable, he would like to see a final decision being made as soon as possible. He also stated that he would be agreeable to the continuation of the hearing. Following a brief discussion on how to proceed with this issue, BJELLAND/NICHOLS... continue the public hearing to the first regular meeting in March and allow both oral and written testimony. Administrator Brown stated that the interchange management area is limited in size and most of which is in the urban growth expansion area. Staff will send out notices to those property owners, run another notice in the local paper, a follow-up newspaper article will by Mr. Gervais will provide additional exposure, and he will discuss with Mr. Judson how the Chamber might be able to assist in getting information out to their membership. . Councilor Bjelland mentioned that the public needs to be aware that unless there are some changes in the total costs of the capital improvements that are going into the calculations for the fees involved, any reduction in one place will generate more fees in another place. Page 10 - Council Meeting Minutes, February 11, 2008 COUNCIL MEETING MINUTES FEBRUARY 11, 2008 TAPE READING The motion to continue the hearing passed unanimously. At 8:45 p.m.., Mayor Figley continued the hearing until the first meeting in March 2008. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS. 3392 A) Community Development Directors Approval of Zoning Adjustment 2007-03 ã located at 591 Gatch Street (Mid-Valley Community Church). Zoning adjustment approval was given to authorize joint use parking for a new parking lot that was constructed on the property for the church and school (Arthur Academy) in order to meet the previous land use approval for the parking lot construction which required 65 parking spaces under the Woodburn Development Ordinance. No action was taken by the Council to bring this land use item up for review. CITY ADMINISTRATORS REPORT. 3412 ã A) Administrator Brown stated that he had been reminded of the annual Relay for Life event and he will be requesting the Mayor and Council for their contributions towards funding a team on the Citys behalf. ã B) He also stated that he had submitted a resignation letter last week with his last day of employment being March 21, 2008. He has been having some conversation with the Mayor and several Councilors on how to handle the continuity for the coming months. A suggestion had been made to ask Assistant City Administrator Stevens to serve as interim City Administrator but he asked that they not ask her to do it because of her short tenure with the City and she is currently doing personnel work that needs to be addressed at this time. He also discussed the interim position with a couple of department heads and the general consensus is that they will serve if asked but prefer not to because they are concerned about the long-term detrimental effects on their own departments of their not being at the helm in their department. He proposed that a recruitment be done by a professional recruitment firm and ask a recruiter to bring an interim City Administrator to the City while doing the recruitment. He put together a Request For Proposal (RFP) for consulting services which will be ready for distribution by tomorrow and, in this th document, he is suggesting a turnaround for their proposals by March 7 so that the Council could potentially review the proposals at their first meeting in March. In the event there is some additional interviewing that needs to be done or a delay in bringing in an interim Administrator, Police Chief Russell is willing to serve as interim Administrator on a very limited basis. Mayor Figley agreed that using a professional recruitment firm is the route to take, however, she and Council President Sifuentez would like to meet with Administrator Brown on Wednesday to discuss options and then discuss this issue with the entire Council either before or after the Council workshop scheduled th for February 19. She requested that the RFP include 3 options – one for a full-time interim, one for a part-time interim, and one with no interim. Administrator Brown also recommended that the Council follow a similar screening process that he has used in more recent hirings of department heads since he has built this Page 11 - Council Meeting Minutes, February 11, 2008 COUNCIL MEETING MINUTES FEBRUARY 11, 2008 TAPE READING process into the RFP so that respondents will give the City a quote for doing that level of work. It was the consensus of the Council to follow the recommended screening / interviewing process and to call a special meeting for February 19, 2008 at 6:30 p.m.. MCCALLUM/NICHOLS... accept City Administrators resignation with regret and with ã thanks for almost 10 years of extremely high quality service. The motion passed unanimously. 3772 MAYOR AND COUNCIL REPORTS. McCallum stated that over the last week he has had an opportunity to work with IS staff on computer training and, even though there has been a lot to learn, he did get through it. Additionally, he had visited our Library last week and complimented staff on their excellent service to patrons. He also thanked the Police Department for their quick work on the criminal incident last week. He expressed concern on the amount of time it had taken to develop and adopt a new sign ordinance and he is noticing that the signs are now coming back on Hwy 99E / Mt. Hood Avenue. These signs include sandwich boards and canopies and he requested that a review be done on the sign ordinance to see what can be done reduce or eliminate the these signs. Councilor Bjelland stated that his reign as Chair of MWACT is nearly over after 3 successive terms but he will continue to serve on the steering committee as the Past Chair of MWACT. Other items of interest to the Woodburn area specifically involve funding for the Park n Ride facility near the I-5 interchange and project work will probably be in conjunction with the redevelopment of Woodburn Crossing shopping center. As reported previously on the ODOT project cost overruns, different regions have been asked to reduce the 2008-2011 STIP funding to address these increased costs. This resulted in a reduction of more than $20 million to our region in previously funded projects. With only $11.5 million within our region for modernization , MWACT would receive about $2,750,000 and, of that amount, at least $2 million will be allocated to the Woodburn interchange project. Most of the reductions have come from other areas, primarily the Newberg-Dundee bypass project. A little more promising is that MWACT was asked to prepare a list of projects in case the legislature approves some additional financing for transportation projects in Oregon. If funding of up to a potential $120 million over the 2010-2013 time period is received, MWACT has recommended 3 primary projects to move forward totaling $99 million with the Woodburn Interchange being one of the projects as well as the widening of Highway 214 from the interchange to Park Street. He also mentioned that within our region which consists of 3 counties, identified project needs for infrastructure improvements total $1.2 billion and, with the rate of inflation and costs increasing, something has to be done by the State legislature to address transportation financing needs. Councilor Sifuentz thanked the IS staff for their assistance in training her to use the new computer. Page 12 - Council Meeting Minutes, February 11, 2008 COUNCIL MEETING MINUTES FEBRUARY 11, 2008 TAPE READING In regards to the sign ordinance, Councilor Cox stated that he has seen somewhat successful efforts to clean-up certain areas but he feels that a more proactive enforcement of the regulations may resolve the sign issues that we are currently experiencing. There may be a need to fine tune the ordinance but additional staff had been authorized a few years ago to assist with the enforcement process but does not see where this has been happening as he had envisioned. He feels that staff members who are responsible for enforcement of the ordinance should be taking more initiative. Councilor McCallum stated that he had asked staff those questions and was somewhat surprised to find out that what he thought they had adopted was different than what he had envisioned. The ordinance is being enforced as written and did not realize that the people could play games with the number of temporary signs, length of time to be displayed, and location of signs. City Administrator agreed with Councilor Cox that the enforcement of this ordinance could use some improving and he continues to ask various City departments to help collect signs that are not allowed under the ordinance. However, there is a strong desire to get this problem under control and they have found that there is a problem with the ordinance that needs to be corrected. The City has a right to deal with signs that are placed in the Citys and ODOTs rights-of-way but signs are being displayed just outside ãã rights-of-way which include A-frame signs or flag advertising signs. The ordinance does have a provision for temporary sign permits to be issued for 15 consecutive days and it can be 4 times per year. The intention was for seasonal sales but an applicant could get a temporary sign permit for up to four 15-day periods in a row and, if it is done toward the end of the calendar year, an applicant could come in the beginning of the next calendar year and apply for another four 15-day periods. There is also an exclusion in the ordinance that allows for the placement of two signs under a certain size to be displayed at the business as long as they are not in the right-of-way without any sign permit. This seems to be what is happening along Highway 99E and Highway 214. Community Development Director Allen stated that the Sign Ordinance is on the work program list that was adopted by the council last month and Senior Planner Labossiere has begun work on this issue. The Focus Group and Planning Commission will be reviewing this issue over the next few months and the Council will most likely see proposed changes to the ordinance. EXECUTIVE SESSION. 4501 Mayor Figley entertained a motion to adjourn into executive session under the authority of ORS 192.660(2)(i). MCCALLUM/SIFUENTEZ... adjourn into executive session under the statutory authority cited by the Mayor. City Attorney declared that this executive session is a six month follow-up on his evaluation and he waives his right to an open hearing and, secondly, he is unable to give Page 13 - Council Meeting Minutes, February 11, 2008 COUNCIL MEETING MINUTES FEBRUARY 11, 2008 TAPE READING the Council legal advice on this executive session issue due to a conflict of interest. The motion passed unanimously. The Council adjourned into executive session at 9:15 p.m. and reconvened at 9:59 p.m.. Mayor Figley stated that no decisions were made by the Council while in executive session. COX/MCCALLUM... 4545 approve an amendment to the City Attorneys employment ã contract to increase base rate compensation by 3% effective January 1, 2008 and the contract also be amended to provide that in lieu of the administrative leave provisions that are in his existing contract be instead an executive leave provision allowing him up to 15 days per year executive leave with a use it or lose it cap of 30 days and it is also understood that this will not change his cycle of the normal annual review period which is August 1st. The motion passed unanimously. ADJOURNMENT. 4646 BJELLAND/MCCALLUM.... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 10:03 p.m.. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 14 - Council Meeting Minutes, February 11, 2008 Û¨»½«¬·ª» Í»·±² ÝÑËÒÝ×Ô ÓÛÛÌ×ÒÙ Ó×ÒËÌÛÍ Ú»¾®«¿®§ ïïô îððè ÜßÌÛò ÝÑÒÚÛÎÛÒÝÛ ÎÑÑÓô Ý×ÌÇ ØßÔÔô Ý×ÌÇ ÑÚ ÉÑÑÜÞËÎÒô ÝÑËÒÌÇ ÑÚ ÓßÎ×ÑÒô ÍÌßÌÛ ÑÚ ÑÎÛÙÑÒô ÚÛÞÎËßÎÇ ïïô îððèò ÝÑÒÊÛÒÛÜò Ì¸» Ý±«²½·´ ³»¬ ·² »¨»½«¬·ª» »·±² ¿¬ çæîî °ò³ò ©·¬¸ Ó¿§±® Ú·¹´»§ °®»·¼·²¹ò ÎÑÔÔ ÝßÔÔò Ó¿§±®Ú·¹´»§ Ð®»»²¬ Ý±«²½·´±®Þ¶»´´¿²¼Ð®»»²¬ Ý±«²½·´±®Ý±¨Ð®»»²¬ Ý±«²½·´±®Ô±²»®¹¿²Ð®»»²¬ Ý±«²½·´±®Ó½Ý¿´´«³Ð®»»²¬ Ý±«²½·´±®Ò·½¸±´ Ð®»»²¬ Ý±«²½·´±®Í·º«»²¬»¦ Ð®»»²¬ Í¬¿ºº Ð®»»²¬æ Ý·¬§ ß¬¬±®²»§ Í¸·»´¼ øçæìê °³ ó ïðæðð °³÷ô Ý·¬§ Î»½±®¼»® Ì»²²¿²¬ Ó¿§±® Ú·¹´»§ ®»³·²¼»¼ ¬¸» Ý±«²½·´±® ¿²¼ ¬¿ºº ¬¸¿¬ ·²º±®³¿¬·±² ¼·½«»¼ ·² »¨»½«¬·ª» »·±² · ²±¬ ¬± ¾» ¼·½«»¼ ©·¬¸ ¬¸» °«¾´·½ò Ì¸» »¨»½«¬·ª» »·±² ©¿ ½¿´´»¼ °«®«¿²¬ «²¼»® ¬¸» ¬¿¬«¬±®§ ¿«¬¸±®·¬§ ±º ÑÎÍ ïçîòêêðøî÷ø·÷ ¬± ®»ª·»© ¿²¼ »ª¿´«¿¬»ô °«®«¿²¬ ¬± ¬¿²¼¿®¼ô ½®·¬»®·¿ ¿²¼ °±´·½§ ¼·®»½¬·ª» ¿¼±°¬»¼ ¾§ ¬¸» ¹±ª»®²·²¹ ¾±¼§ô ¬¸» »³°´±§³»²¬ó®»´¿¬»¼ °»®º±®³¿²½» ±º ¬¸» ½¸·»º »¨»½«¬·ª» ±ºº·½»® ±º ¿²§ °«¾´·½ ¾±¼§ô ¿ °«¾´·½ ±ºº·½»®ô »³°´±§»» ±® ¬¿ºº ³»³¾»® «²´» ¬¸» °»®±² ©¸±» °»®º±®³¿²½» · ¾»·²¹ ®»ª·»©»¼ ¿²¼ »ª¿´«¿¬»¼ ®»¯«»¬ ¿² ±°»² ¸»¿®·²¹ò ßÜÖÑËÎÒÓÛÒÌò Ì¸» »¨»½«¬·ª» »·±² ¿¼¶±«®²»¼ ¿¬ ïðæðð °ò³òò ßÐÐÎÑÊÛÜ ÕßÌØÎÇÒ Ú×ÙÔÛÇô ÓßÇÑÎ ßÌÌÛÍÌ Ó¿®§ Ì»²²¿²¬ô Î»½±®¼»® Ý·¬§ ±º É±±¼¾«®²ô Ñ®»¹±² Page 1 - Executive Session, Council Meeting Minutes, February 11, 2008 ú Minutes DRAFT Woodburn Recreation and Parks Board Tuesday, February 12, 2008 7:00 p.m. Call to Order 1. With the Chair absent, Rosetta Wangerin, Board Secretary called the meeting to order at 7:00 p.m. Roll Call 2. Board Chair Bruce Thomas Absent Board Secretary Rosetta Wangerin Present Member Vacant Vacant Member Joseph Nicoletti Present Member Judy Wesemann Absent Member Eric Morris Present Member Charlene Williams Present Staff present: Jim Row, Community Services Director; Debbie Wadleigh, Aquatic and Facilities Manager; Stu Spence, Recreation Services Manager; Paulette Zastoupil, A.A. Approval of Minutes from November 13, 2007. 3. Approval of Minutes from Workshop January 8, 2008. Joseph Nicoletti/Charlene Williams - Motion to accept the minutes as written. The motion passed unanimously. Business from the Audience 4. None Introduction of Stu Spence, Recreation Services Manager 5. Jim Row introduced Stu Spence, Recreation Services Manager. Jim stated that Stu has a significant amount of experience in the field, specifically with youth, and has already been out in the community forging partnerships to enhance the program. Jim also took the opportunity to introduce Eric Morris and Charlene Williams, new members on the Park and Recreation Board. Mill Creek Greenway Project 6. Jim reported that the design team had staked and flagged the project area. They are staking out a preliminary rough alignment and delineating the wetlands. Once the design team determines the impact the project will have on the wetlands, permits will be requested from the Department of State Lands and the Army Corp of Engineers. The State grant we received last year requires that substantial work begin on the ground within the first year. To meet this requirement, we will most likely replace the playground in Hermanson Park I this spring and begin trail construction in 2009. . Playground Restoration Projects 7 Jim reported that Burlingham Park replacement project is in the planning stages. We will replace all but the newer structure in the middle of the play area. He explained that Woodburn Academy of International Studies High School will likely commit Page 1 Minutes Woodburn Recreation and Parks Board Tuesday, February 12, 2008 7:00 p.m. their 300 students to help with the volunteer playground build in May. Questions were raised regarding the process for neighborhood and community involvement, and Jim assured the Board that the same process would take place for each of the playground replacement projects. Park and Recreation Master Plan Update 8. Jim reported that the community survey has been sent out to 3,000 random Woodburn residents. The consulting firm is hoping for 300-400 returned surveys. We also hope that the returned surveys will be demographically and geographically representative of the community. The consultants will make a findings presentation in the spring. Weed and Seed 9. Jim gave a brief history on the Weed and Seed Program and explained that the City has received federal funding in support of the program. Weed and Seed is a Department of Justice initiative. The focus of the program is to weed out drug abuse and criminal activity in the community and to seed in social services, prevention, intervention, treatment, and neighborhood revitalization, with community policing linking the two. Jim shared that hiring a Weed and Seed Coordinator is a requirement of the grant. We are currently recruiting for the Coordinator and the position will close February 22, 2008. This position will be responsible for coordinating resources that already exist in the community and bring them together in support of combating the drug and crime issue. The Weed and Seed Steering Committee, which has been inactive since the grant was submitted, will meet within the next two weeks to design program bylaws, establish timelines, and revise their work plan and budget. The Steering Committee will also be involved in the selection of the Weed and Seed Coordinator. Review of January Workshop 10. The Board further discussed the Centennial Park, Aquatic Center Expansion and the Community Arts and Cultural Center projects. Business from the Department 11. Recreation – Stu Spence Stu shared that he had been out shaking hands with the community, and has received overwhelming support with partnership opportunities and in providing a well-rounded experience in recreation for Woodburn residents. He reported that 226 youth registered for basketball which breaks down to 22 teams, with 22 volunteer coaches. The Adult City Basketball League and 15 teams, and the January Adult Basketball Jamboree had 13 teams play. The recreation department will offer girl’s softball and youth T-ball that will start in April. Stu shared with the Board, a daily calendar of activities including a monthly field trip for the teen program. He is working on concrete, food, tools and other donations for the Burlingham Playground build in May. Senior trips is one of his goals, to eventually increase this program and the revenue would offset the cost of some youth programs. Stu is in preliminary partnership talks with the Glatt House to offer classes in art and dance, Chemeketa Community College to offer classes in soccer, heritage and genealogy classes, Page 2 Minutes Woodburn Recreation and Parks Board Tuesday, February 12, 2008 7:00 p.m. Chamber of Commerce and Woodburn Independent who will be great supporters of the departments marketing piece. Aquatics – Debbie Wadleigh Debbie reported that this January’s attendance of 4,900 was up 515 over January 2007’s attendance. She believed that the 20% memberships discount and other new tear’s promotions might have accounted for the increase. In fact, January’s $7,000 in membership revenue was equal to the amount of membership revenue received during the entire six-month period prior. Debbie shared that 18 people are taking advantage of the Fitness Challenge, with one person trying to reach the summit of Mt Hood by early March. This month is also th Bring a Friend Free Month, and Discover Scuba Saturday. On February 5, and sponsored a Red Cross Blood Drive held at the Woodburn Armory that was very successful. Earn While You Learn Program; a paid training program for lifeguards and water safety instructors is starting in March. Swimming Lessons had 111 th registrations, 4 grade swimming program serviced 418 kids. Debbie is starting her Safety in the Water Campaign this Friday which will continue through May. There will be a Leap Day event on February 29, and her staff is planning a big surprise for participants. Her goal is to get people motivated and excited to come to the Aquatic Center. . Future Board Business 12 Parks and Recreation Master Plan Playground Restoration Program Weed and Seed Mill Creek Greenway Board Comments 13. None. Adjournment 14. 8:35 p.m. ______________________________ _________________________________ Rosetta Wangerin, Board Secretary Paulette Zastoupil, Recording Secretary Date_________________ Date___________________ Page 3 ù ø Ó¿§±® ¿²¼ Ý·¬§ Ý±«²½·´ Ú»¾®«¿®§ îëô îððè Ð¿¹» î Ý´»¿®¿²½» ®¿¬» º±® ¬¸» ¼»°¿®¬³»²¬ º±® îððé ¿®» ìéòìêû º±® ª·±´»²¬ ·²¼»¨ ½®·³» ¿²¼ ïëòïîû º±® °®±°»®¬§ ·²¼»¨ ½®·³»ò Ì¸»» ½±³°¿®» º¿ª±®¿¾´§ ©·¬¸ ±«® °®»ª·±« §»¿® ½´»¿®¿²½» ®¿¬» øíëòéïû ¿²¼ ïðòçìû ®»°»½¬·ª»´§ º±® îððê÷ ¿²¼ ©·¬¸ ¬¸» ¿ª»®¿¹» ±º ½´»¿®¿²½» ®¿¬» º±® Ð¿½·º·½ Î»¹·±² ¿¹»²½·» ©¸·½¸ ·² îððê ©»®» ìîû º±® ª·±´»²¬ ½®·³» ¿²¼ ïíòïëû º±® °®±°»®¬§ ½®·³»ò ß °»½·º·½ ¿®»¿ ±º ½±²½»®² º±® «ô ¿ ©»´´ ¿ ¿´´ ´¿© »²º±®½»³»²¬ ·² ¬¸» ¹®»¿¬»® Ð±®¬´¿²¼ Ó»¬®± ¿®»¿ô · ¬¸» ·²½®»¿» ·² ¹¿²¹ ª·±´»²½»ò ×² îððé ¬¸» Ð±®¬´¿²¼ Ó»¬®± ¿®»¿ ±¾»®ª»¼ ¿ ·¹²·º·½¿²¬ ·²½®»¿» ·² ¹¿²¹ ª·±´»²½»ô ¿²¼ ©» ¸¿ª» ¿´± ¸¿¼ »ª»®¿´ ½¿» ·² ¬¸» ´¿¬ §»¿®ò É¸·´» ©» ¿®» º¿® ¾»´±© ´»ª»´ »»² ·² ¬¸» °¿¬ô ¿²§ ·²½®»¿» ·² ¬¸· ¬§°» ±º »²»´» ª·±´»²½» · «²¿½½»°¬¿¾´»ò ×² ¬¸» ¿º¬»®³¿¬¸ ±º ¹¿²¹ ®»´¿¬»¼ ª·±´»²½» ©» ¸¿ª» ®»°»¿¬»¼´§ ±¾»®ª»¼ ¿² ·²½®»¿» ·² ¹¿²¹ ¿½¬·ª·¬§ »°»½·¿´´§ º®±³ ·²¼·ª·¼«¿´ ½±³·²¹ ·²¬± ±«® ½±³³«²·¬§ º®±³ ±¬¸»® ¿®»¿ ©¸± »»µ ¬± »½¿´¿¬» ¬¸» ·¬«¿¬·±²ò Ì¸· ¸¿ ¾»½±³» ¿ °®»¼·½¬¿¾´» ±½½«®®»²½» ¿²¼ ±«® ¬¿ºº ¸¿ ¼»ª»´±°»¼ ¿ °®±¿½¬·ª» ®»°±²» ¬¸¿¬ ³±¾·´·¦» ÝÎÌ ±ºº·½»® ±² ¬¸» ¬®»»¬ ·² ¿ ¹¿²¹ »²º±®½»³»²¬ ®±´» ©¸»²»ª»® ·²½®»¿»¼ ¹¿²¹ ¿½¬·ª·¬§ · ±¾»®ª»¼ò Ì¸· ³··±² ¸¿ °®±ª»² «½½»º«´ ·² ®»¼«½·²¹ ¹¿²¹ ª·±´»²½» ¿²¼ °®»ª»²¬·²¹ ¿¼¼·¬·±²¿´ ·²½·¼»²¬ò Ø±©»ª»®ô ¬¸»» ³··±² ½±²¬·²«» ¬± ¬¿¨ ±«® ³¿²°±©»® ¿²¼ ®»±«®½»ô ¿²¼ ´·³·¬ ÝÎÌ ¿ª¿·´¿¾·´·¬§ º±® ±¬¸»® °®±¿½¬·ª» ¿²¼ °®»ª»²¬¿¬·ª» ³··±²ò Ë²º±®¬«²¿¬»´§ô ¿ ´±²¹ ¿ ¹¿²¹ ¾»¸¿ª·±® ¿²¼ ¬¸» ¹¿²¹ ´·º»¬§´» ¿®» ¬±´»®¿¬»¼ô ¿½½»°¬»¼ô ¿²¼ »ª»² °®±³±¬»¼ ¾§ °±°«´¿® ½«´¬«®» ©» ©·´´ ½±²¬·²«» ¬± »» »¾¾ ¿²¼ º´±© ·² ¹¿²¹ ¾»¸¿ª·±® ¿²¼ ·¬ ¿±½·¿¬»¼ ª·±´»²½»ò Ñ²» ¿®»¿ ±º ¸±°» ·² ¬¸· ¿®»¿ · ¬¸» É»»¼ ú Í»»¼ °®±¶»½¬ ¬¸¿¬ ¬¸» Ý·¬§ · »³¾¿®µ·²¹ «°±² ·² ¿² »ºº±®¬ ¬± ¬®§ ¿²¼ ¿¼¼®» ¹¿²¹ ¾»¸¿ª·±® ¿¬ ±® ¾»º±®» ·¬ ±«¬»¬ò ß²±¬¸»® µ»§ ¿®»¿ ±º ½±²½»®² · ¬¸» ®»´¿¬·±² ¾»¬©»»² °®±°»®¬§ ½®·³» ¿²¼ Ó»¬¸¿³°¸»¬¿³·²» ¿¾«»ò É¸·´» ©» ¸¿ª» »»² ¿ ¬®»³»²¼±« ®»¼«½¬·±² ·² ´±½¿´ ½´¿²¼»¬·²» ³»¬¸ ´¿¾ ¼«» ¬± °¿¿¹» ±º ²»© ¬¿¬«¬»ô ©» ½±²¬·²«» ¬± »²½±«²¬»® ³»¬¸ ¿¾«» ¼·®»½¬´§ ¬·»¼ ¬± ¿´´ ¬§°» ±º °®±°»®¬§ ½®·³» ¿²¼ º®¿«¼ ½¸»³»ò ß ´±²¹ ¿ ³»¬¸ «» ½±²¬·²«» ¿¬ ·¬ ½«®®»²¬ ´»ª»´ô «»® ©·´´ ½±²¬·²«» ¬± »»µ ½®·³·²¿´ »²¼»¿ª±® ¬± ±¾¬¿·² ¬¸» ³»¿² ¬± °«®½¸¿» ·¬ò Ì¸» ½¿«» ¿²¼ ®»¿±² º±® ·²½®»¿» ¿²¼ñ±® ¼»½®»¿» ·² ½®·³» ®¿¬» ¿®» ª¿®·»¼ ¿²¼ ½±³°´»¨ò Ì¸» °»®º±®³¿²½» ±º ¬¸» ´±½¿´ ½®·³·²¿´ ¶«¬·½» §¬»³ ¿ ¿ ©¸±´» · ¶«¬ ±²» ½±³°±²»²¬ ·² ¬¸» ¹®»¿¬»® »¯«¿¬·±²ò Ô±½¿´´§ô ¬¸» ³»² ¿²¼ ©±³»² ±º É±±¼¾«®² Ð±´·½» Ü»°¿®¬³»²¬ô ±«® °¿®¬²»® ·² ¬¸» ½®·³·²¿´ ¶«¬·½» §¬»³ô ¿²¼ ¬¸» ½±³³«²·¬§ ¿¬ ´¿®¹» ¸¿ª» ©±®µ»¼ ª»®§ ¸¿®¼ ¬¸· §»¿® ¬± ¿¬¬¿½µ ¾±¬¸ ¬¸» ·²º´«»²½» ±º Ó»¬¸ ¿¾«» ±² °®±°»®¬§ ½®·³»ô ¿²¼ ¬¸» ²»¨« ¾»¬©»»² ¹¿²¹ ¾»¸¿ª·±® ¿²¼ ª·±´»²½»ò Ì¸· ¸¿ ·²½´«¼»¼ ¿¹¹®»·ª» ·²ª»¬·¹¿¬·±² ¿²¼ °®±»½«¬·±²ô ¿ ©»´´ ¿ °»®·¬»²¬ ¬®»»¬ °¿¬®±´ ·² °®±¾´»³ ¿®»¿ ¾§ ¼·¬®·½¬ Ó¿§±® ¿²¼ Ý·¬§ Ý±«²½·´ Ú»¾®«¿®§ îëô îððè Ð¿¹» í ±ºº·½»®ò Ì¸»» »ºº±®¬ô ¿´±²¹ ©·¬¸ ¬¸±» ±º ½±²½»®²»¼ ²»·¹¸¾±® ¿²¼ ½·¬·¦»² ©¸± ¬±±µ ¬¸» ¬·³» ¬± ¹»¬ ·²ª±´ª»¼ ¿²¼ ®»°±®¬ ©¸¿¬ ©¿ ¹±·²¹ ±²ô ¸¿ª» ¸»´°»¼ « »» ¿²±¬¸»® ·¹²·º·½¿²¬ ®»¼«½¬·±² ·² °®±°»®¬§ ½®·³» ¬¸· §»¿®ô ¿²¼ ¸¿ª» ´·³·¬»¼ ¬¸» ·²½®»¿» ·² ª·±´»²¬ ½®·³»ò ×² ¿¼¼·¬·±² ¬± ¬¸· Í¬¿ºº Î»°±®¬ × ©·´´ ¾» ³¿µ·²¹ ¿ °®»»²¬¿¬·±² ±² ×²¼»¨ Ý®·³» Î»°±®¬ º±® É±±¼¾«®² ·² îððéô ©¸·½¸ °®±ª·¼» ³±®» ¼»¬¿·´ ±² ¼»º·²·¬·±²ô ¬¿¬·¬·½ô ¿²¼ ¿²¿´§· ±º ±«® ´±½¿´ ½®·³» °·½¬«®»ò ×º §±« ¸¿ª» ¿²§ ¯«»¬·±² ±® ²»»¼ ¿¼¼·¬·±²¿´ ·²º±®³¿¬·±² ¿º¬»® ®»ª·»©·²¹ ¬¸· ¼¿¬¿ Ð±´·½» Ü»°¿®¬³»²¬ Í¬¿ºº · ®»¿¼§ ¬± ¿·¬ §±«ò FINANCIAL IMPACT: Ò±²»ò ÷ Offenses 01.txt Woodburn Police Dept. PAGE 1 DATE: 2/20/2008 PL6860 TIME: 8:42:20 MONTHLY CRIMINAL OFFENSES FOR JANUARY 2008 SCOTTRU ORI#: OR0240500 WPD RESULTS FOR ALL OFFENSES DATE USED: OFFENSE DATE CHARGE DESCRIPTION JAN TOTAL ------------------------------------------------------------------------------------ ------------------------------------------------ AGGRAVATED ASSAULT 4 4 ANIMAL ORDINANCES 4 4 ASSAULT SIMPLE 15 15 BURGLARY - BUSINESS 2 2 BURGLARY - OTHER STRUCTURE 1 1 BURGLARY - RESIDENCE 8 8 CHILD NEGLECT 1 1 CRIME DAMAGE-NO VANDALISM OR ARSON 16 16 CUSTODY - MENTAL 2 2 DISORDERLY CONDUCT 6 6 DRIVING UNDER INFLUENCE 13 13 DRUG LAW VIOLATIONS 12 12 DWS/REVOKED-MISDEMEANOR 1 1 ELUDE 1 1 FAIL TO DISPLAY OPERATORS LICENSE 3 3 FORCIBLE RAPE 1 1 FORGERY/COUNTERFEITING 6 6 FRAUD - BY DECEPTION/FALSE PRETENSES 1 1 FRAUD - IMPERSONATION 2 2 FUGITIVE ARREST FOR ANOTHER AGENCY 33 33 GARBAGE LITTERING 1 1 HIT AND RUN FELONY 1 1 HIT AND RUN-MISDEMEANOR 10 10 ILLEGAL ALIEN - INS HOLD 1 1 INTIMIDATION /OTHER CRIMINAL THREAT 3 3 KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE 1 Page 1 Offenses 01.txt 1 MINOR IN POSSESSION 2 2 MISCELLANEOUS 6 6 MOTOR VEHICLE THEFT 6 6 OTHER 12 12 PROPERTY - FOUND LOST MISLAID 6 6 PUBLIC HEALTH AND SAFETY ORDINANCES 3 3 RECKLESS DRIVING 1 1 ROBBERY - SERVICE STATION 1 1 RUNAWAY 3 3 SEX CRIME - EXPOSER 1 1 SEX CRIME - MOLEST (PHYSICAL) 1 1 STALKER 1 1 THEFT - BICYCLE 2 2 THEFT - BUILDING 1 1 THEFT - FROM MOTOR VEHICLE 22 22 THEFT - MOTOR VEHICLE PARTS/ACCESSORIES 3 3 THEFT - OTHER 11 11 THEFT - PURSE SNATCH 1 1 THEFT - SHOPLIFT 10 10 TRAFFIC ORDINANCES 1 1 TRAFFIC VIOLATIONS 12 12 TRESPASS 4 4 VANDALISM 39 39 VEHICLE RECOVERD FOR OTHER AGENCY 1 1 ----------------------------------------------------------------------------------- Woodburn Police Dept. PAGE 2 DATE: 2/20/2008 PL6860 TIME: 8:42:20 MONTHLY CRIMINAL OFFENSES FOR JANUARY 2008 SCOTTRU ORI#: OR0240500 WPD RESULTS FOR ALL OFFENSES DATE USED: OFFENSE DATE CHARGE DESCRIPTION JAN TOTAL ------------------------------------------------------------------------------------ ------------------------------------------------ Page 2 Offenses 01.txt TOTAL: 299 299 ------------------------------------------------------------------------------------ ------------------------------------------------ 2008 TOTAL: 299 0 0 0 0 0 0 0 0 0 0 0 299 2007 TOTAL: 386 0 0 0 0 0 0 0 0 0 0 0 386 2006 TOTAL: 444 0 0 0 0 0 0 0 0 0 0 0 444 Page 3 Arrests 01_1.txt Woodburn Police Dept. PAGE 1 DATE: 2/20/2008 PL6850 TIME: 8:42:34 MONTHLY ARRESTS BY OFFENSE FOR JANUARY 2008 SCOTTRU ORI#: OR0240500 WPD RESULTS FOR ALL CHARGES CHARGE DESCRIPTION JAN TOTAL ------------------------------------------------------------------------------------ ------------------------------------------------ AGGRAVATED ASSAULT 4 4 AGGRAVATED MURDER 0 0 ANIMAL ORDINANCES 3 3 ARSON 0 0 ASSAULT SIMPLE 20 20 ATTEMPTED MURDER 0 0 BOMB THREAT 0 0 BRIBERY 0 0 BURGLARY - BUSINESS 0 0 BURGLARY - OTHER STRUCTURE 0 0 BURGLARY - RESIDENCE 1 1 CHILD ADBANDOMENT 0 0 CHILD NEGLECT 1 1 CITY ORDINANCE 0 0 CRIME DAMAGE-NO VANDALISM OR ARSON 2 2 CURFEW 0 0 CUSTODIAL INTERFERENCE 0 0 CUSTODY - DETOX 0 0 CUSTODY - MENTAL 3 3 CUSTODY - PROTECITVE 0 0 DISORDERLY CONDUCT 10 10 DOCUMENTATION 0 0 DRINKING IN PUBLIC 0 0 DRIVING UNDER INFLUENCE 13 13 DRUG LAW VIOLATIONS 16 16 DRUG PARAPHERNALIA 0 0 Page 1 Arrests 01_1.txt DWS/REVOKED - FELONY 0 0 DWS/REVOKED-MISDEMEANOR 1 1 ELUDE 1 1 EMBEZZLEMENT 0 0 ESCAPE FROM YOUR CUSTODY 0 0 EXTORTION/BLACKMAIL 0 0 FAIL TO DISPLAY OPERATORS LICENSE 3 3 FAMILY-OTHER 0 0 FORCIBLE RAPE 0 0 FORGERY/COUNTERFEITING 6 6 FRAUD - ACCOUNT CLOSED CHECK 0 0 FRAUD - BY DECEPTION/FALSE PRETENSES 0 0 FRAUD - CREDIT CARD/AUTOMATIC TELLER MACHINE 0 0 FRAUD - IMPERSONATION 0 0 FRAUD - NOT SUFFICIENT FUNDS CHECK 0 0 FRAUD - OF SERVICES/FALSE PRETENSES 0 0 FRAUD - WIRE 0 0 FRAUD-OTHER 0 0 FUGITIVE ARREST FOR ANOTHER AGENCY 35 35 FURNISHING 0 0 GAMBLING - GAMES 0 0 GAMBLING - OTHER 0 0 GARBAGE LITTERING 2 2 HIT AND RUN FELONY 0 0 HIT AND RUN-MISDEMEANOR 1 1 ILLEGAL ALIEN - INS HOLD 1 1 Woodburn Police Dept. PAGE 2 DATE: 2/20/2008 PL6850 TIME: 8:42:34 MONTHLY ARRESTS BY OFFENSE FOR JANUARY 2008 SCOTTRU ORI#: OR0240500 WPD RESULTS FOR ALL CHARGES CHARGE DESCRIPTION JAN TOTAL ------------------------------------------------------------------------------------ ------------------------------------------------ Page 2 Arrests 01_1.txt INTIMIDATION /OTHER CRIMINAL THREAT 3 3 JUSTIFIABLE HOMICIDE 0 0 KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE 1 1 KIDNAP - FOR RANSOM 0 0 KIDNAP - HI-JACK,TERRORIST 0 0 KIDNAP - HOSTAGE/SHIELD OR REMOVAL/DELAY WITNESS 0 0 LICENSING ORDINANCES 0 0 LIQUOR LAW-OTHER 0 0 LIQUOR LICENSE VIOLATIONS 0 0 MINOR IN POSSESSION 2 2 MINOR ON PREMISES 0 0 MISCELLANEOUS 0 0 MOTOR VEHICLE THEFT 2 2 NEGLIGENT HOMICIDE - TRAFFIC 0 0 NEGLIGENT MANSLAUGHTER 0 0 NON CRIMINAL DOMESTIC DISTURBANCE 0 0 OTHER 11 11 PROPERTY - FOUND LOST MISLAID 0 0 PROPERTY RECOVER FOR OTHER AGENCY 0 0 PROSTITUTION - COMPEL 0 0 PROSTITUTION - ENGAGE IN 0 0 PROSTITUTION - PROMOTE 0 0 PUBLIC HEALTH AND SAFETY ORDINANCES 0 0 RECKLESS DRIVING 2 2 ROBBERY - BANK 0 0 ROBBERY - BUSINESS 0 0 ROBBERY - CAR JACKING 0 0 ROBBERY - CONV.STORE 0 0 ROBBERY - HIGHWAY 0 0 ROBBERY - OTHER 0 0 ROBBERY - RESIDENCE 0 0 ROBBERY - SERVICE STATION 1 Page 3 Arrests 01_1.txt 1 RUNAWAY 1 1 SEX CRIME - CONTRIBUTE TO SEX DELINQUENCY 0 0 SEX CRIME - EXPOSER 1 1 SEX CRIME - FORCIBLE SODOMY 0 0 SEX CRIME - INCEST 0 0 SEX CRIME - MOLEST (PHYSICAL) 3 3 SEX CRIME - NON FORCE SODOMY 0 0 SEX CRIME - NON-FORCE RAPE 0 0 SEX CRIME - OBSCENE PHONE CALL 0 0 SEX CRIME - OTHER 0 0 SEX CRIME - PORNOGRAPHY/OBSCENE MATERIAL 0 0 SEX CRIME - SEXUAL ASSAULT WITH AN OBJECT 0 0 STALKER 0 0 STOLEN PROPERTY - RECEIVING,BUYING,POSSESSING 2 2 SUICIDE 0 0 THEFT - BICYCLE 0 0 THEFT - BUILDING 0 0 THEFT - COIN OP MACHINE 0 0 THEFT - FROM MOTOR VEHICLE 2 2 THEFT - MOTOR VEHICLE PARTS/ACCESSORIES 0 0 Woodburn Police Dept. PAGE 3 DATE: 2/20/2008 PL6850 TIME: 8:42:34 MONTHLY ARRESTS BY OFFENSE FOR JANUARY 2008 SCOTTRU ORI#: OR0240500 WPD RESULTS FOR ALL CHARGES CHARGE DESCRIPTION JAN TOTAL ------------------------------------------------------------------------------------ ------------------------------------------------ THEFT - OTHER 0 0 THEFT - PICKPOCKET 0 0 THEFT - PURSE SNATCH 0 0 THEFT - SHOPLIFT 7 7 TRAFFIC ORDINANCES 0 0 TRAFFIC VIOLATIONS 21 Page 4 Arrests 01_1.txt 21 TRESPASS 6 6 VANDALISM 1 1 VEHICLE RECOVERD FOR OTHER AGENCY 0 0 WARRANT ARREST FOR OUR AGENCY 0 0 WEAPON - CARRY CONCEALED 0 0 WEAPON - EX FELON IN POSSESSION 0 0 WEAPON - OTHER 0 0 WEAPON - POSSESS ILLEGAL 0 0 WEAPON - SHOOTING IN PROHIBITED AREA 0 0 WILLFUL MURDER 0 0 ZONING ORDINANCE 0 0 ------------------------------------------------------------------------------------ ------------------------------------------------ 2008 TOTAL: 189 0 0 0 0 0 0 0 0 0 0 0 189 2007 TOTAL: 194 0 0 0 0 0 0 0 0 0 0 0 194 2006 TOTAL: 213 0 0 0 0 0 0 0 0 0 0 0 213 Page 5 ö WPD Monthly Code Enforcement Statisitcs January 2008 Incident TypeTotal Abandon Vehicles11 Abate Nusiance19 Animal Complaints42 Business License Check1 Tall Grass0 Ordinance Violation14 Area Check0 FIR0 Other7 Total of All Incidents94 õ COMMUNITY SERVICES DEPARTMENT STATISTICS JANUARY 2008 Recreation Services Division Jan-07Jan-082007 YTD2008 YTD Revenue: 14,46417,08865,46578,090 Expenditures: 24,59222,398232,179203,372 Program Attendance: Youth Sports:2,4712263,072702 Adult Sports**:1602,5732,061 Youth Programs *:93303,2331,610 Adult Programs**:288680423 Teen Programs *:28502,737 After School Club *:2,3928,87510,592 Special Events:004,4959,500 TOTAL:3,6923,06923,05227,225 Aquatics Division Jan-07Jan-082007 YTD2008 YTD Revenue:15,671.7219,206.7290,008.9595,904.35 Expenditures:52,570.4141,887.52310,965.99320,003.72 Cost Recovery:30%46%29%30% Attendance:4,3974,90229,59230,116 Lesson Enrollment: Group:4971641796 Adults:07326 Private:00531 4th Grade:051333356 TOTAL:491299821,209 Library Division Jan-07Jan-082007 YTD2008 YTD Revenue:$19,133.47$6,220.58$56,674.37$46,923.79 Expenditures:$64,451.84$78,029.11$550,860.37$555,744.29 Library Attendance:18,48916,935121,558106,178 Library Circulation: 11,31412,09972,10080,225 Adult Program Count:001111 Adult Attendance:006,2443,745 Youth Service Program Count:3628204180 Youth Service Attendance:4985573,7633,534 00 Database Usage:5093453,8694,647 Adult Computer Usage:4,6434,48831,04729,960 Youth Services Computer Usage:8948636,1825,911 New Adds:6355522,7153,576 Volunteer Hours Worked: 113811,039654 *This is the combined number for Youth Programs, Teen Programs and ASC in 2007 ** This is the combined number for Adult Sports and Adult Programs in 2007 JANUARY 2008 û EXHIBIT “A” COUNTRY CLUB ROAD IMPROVEMENT DISTRICT ASSESSMENT ROLL (NOTE: DOUBLE STRIKETHROUGH denotes tax lot or names, which have been modified since the adoption of the original ordinance) Map/Tax Lot Owner Assessment NumbersAmount 051W07BA00500 SEC Ventures LLC& Others Halieus LLC & A $65,044.38 DBA: Village by the Green & C Ventures LLC 051W07BA00600 City of Woodburn – Water Treatment Plant $57,442.03 $24,996.43 051W07BA00700 City of Woodburn (Merged with TL 600) $32,445.60 051W07BA00800 Corporation Presiding Bishop, Church of Jesus $48,034.77 Christ of LDS 051W07BA00900 Marty Bonn’s & Others; Woodburn Senior $35,203.82 Living LLC 051W07BA02900 Leach, Mark H & Julie $5,214.62 051W07BA03000 Krebeduenkel, Deiter K. & Wanda L. $3,289.11 051W07BA03100 Snegirev, Ivan Rios, Ana L. $3, 946.50 051W07BA03200 Hatch, Eugene R. & Nanette $3,292.96 051W07BA09600 Sanchez-Ruiz, Carolina & Ruiz, Jesus, Jr. $3,399.96 051W07BA09700 Thompson, Archie & Roberts, Melanie$3,292.41 Stidham, Alex 051W07BA09800 Loftin, Mary $3,292.41 051W07BA09900 Leon, Antonin & Leon, Marina De $4,403.59 051W07BA10000 Andraca, Jorge Garcia $4,460.11 051W07BA10100 Cancino, Valerie S. & Joel $3.292.41 051W07BA10200 Bernhardt, Patrick W. $3,292.41 051W07BA10300 Garcia-Perez, Policarpa A. $3,292.41 051W07BA10400 Ryan, Dale E. & Laura E. Simpson-Ryan $3,292.41 051W07BA10500 Cam, Ivan Gleason, Juston W. & Jessica R. $3,292.41 051W07BA10600 Zamora, Jose & Aida $3,292.41 051W07BA10700 Fernandez, Guadalupe $3,292.41 051W07BA10800 Fershweiler, Larry & Jolene $5,566.91 051W07BA10900 Awad, Maged & Zina $4,369.57 TOTAL $273,300 ú EXHIBIT “A” WEST LINCOLN LOCAL IMPROVEMENT DISTRICT ASSESSMENT ROLL (NOTE: DOUBLE STRIKETHROUGH, Denotes tax lot or names, which have been modified since the adoption of the original ordinance) UNMODIFIED PROPERTIES Map/Tax Lot Numbers Owner Assessment Amount 051W07CB09000 Zamora, Jose de Jesus & Aida $2,768.32 051W07CB09100 Torres, Leonardo & Silva Ascensio $4,773.23 051W07CC04700 Schnabel, Gary & Tammy Oswell, James C $9,491.94 & Shelby M K 052W12DD00100 Kieling, Dean & Tanya $9,491.94 052W12DD00500 Western Sage Management Inc. $13,273.61 051W07CB09300 Marion County Housing Authority $1,154.48 MODIFIED PROPERTIES Certain undeveloped properties identified in Ordinance 2341, adopting the local improvement district and establishing the benefit to each property have been modified since its adoption. The following table lists the original property tax lot (denoted by a double strikethrough) and distributes the final assessment proportional to the new tax lot/properties. The calculated final assessment amount for the original tax lot is based on the methodology as outlined in Ordinance 2341. MODIFIED PROPERTIES Original Tax Lot and Final Assessment Amount Assessment Amount Map Tax Lot Number Property Owner 051W07CB08400 Sandoval, George $9,491.94 Proportional New Map Tax Lots within Original Final Assessment Amount 051W07CB08400 Kaszubowski, Edmund $1,898.39 051W07CB08401 Guzman, Ostiano $1,898.39 051W07CB08402 Garcia, Cesar $1,898.39 051W07CB08403 Kaszubowski, Michal $1,898.39 051W07CB08404 Kaszubowski, Edmund $1,898.39 Original Tax Lot and Final Assessment Amount Assessment Amount 051W07CB08500 Lincoln Estates LLC $18483.88 Proportional New Map Tax Lots within Original Final Assessment Amount 051W07CB11400 Lindley, Ronald W. & Christine L $1,848.39 051W07CB11500 Winz, Michele W & Charlotte D $1,848.39 051W07CB11600 Zubkov, Sergey & Veniamin $1,848.39 051W07CB11700 Castro, Lorraine J & Scott E $1,848.39 051W07CB11800 Nikiforoff, Zina F & Georgi L. $1,848.39 051W07CB11900 Pearson, Ruth $1,848.39 051W07CB12000 Lee, David Kook Lim & Myung Sook $1,848.39 051W07CB12100 Levko, Vadim & Levko, Marina & Levko, $1,848.39 Ludmila & Grechko, Alexandr 051W07CB12200 Trevillian, Jay R. & King, Julie A $1,848.39 051W07CB12300 Erma, Manette Janelle & Reynolds, Linda G. $1,848.39 Original Tax Lot and Final Assessment Amount Assessment Amount 051W07CB08600 Shevchenko, Benjamin & Zina – PP 2005-040 $9,491.94 Proportional New Map Tax Lots within Original Final Assessment Amount 051W07CB08600 Shevchenko, Ben A & Zina K, JRLT & $1,898.39 Shevchenko, Ben A & Zina K Tre 051W07CB08601 Shevchenko, Ben A & Zina K, JRLT & $1,898.39 Shevchenko, Ben A & Zina K Tre 051W07CB08602 Shevchenko, Ben A & Zina K, JRLT & $1,898.39 Shevchenko, Ben A & Zina K Tre 051W07CB08603 Shevchenko, Ben A & Zina K, JRLT & $1,898.39 Shevchenko, Ben A & Zina K Tre 051W07CB08604 Shevchenko, Ben A & Zina K, JRLT & $1,898.39 Shevchenko, Ben A & Zina K Tre Original Tax Lot and Final Assessment Amount Assessment Amount 052W12DA03800 Mendenhall, David L $18,483.88 Proportional New Map Tax Lots within Original Final Assessment Amount 052W12DA03900 Brandow, Darwin & Dorothy $1,848.39 052W12DA04000 McGregor, Yenka $1,848.39 052W12DA04100 Ortega, Jose & Maria & Ortega, Jesus and $1,848.39 Calderon, Jose Guadalupe 052W12DA04200 Garcia, Maria & Gabriel C $1,848.39 052W12DA04300 Maughan, Leticia E & John R $1,848.39 052W12DA04400 Hutchinson, Bradley $1,848.39 052W12DA04500 Moreno, Marcos Moran & Villalvazo, Adriana $1,848.39 Moran 052W12DA04600 Andrade, Jose Luis & Janet $1,848.39 052W12DA04700 Conway, Christopher Q & Lisa M $1,848.39 052W12DA04800 Villanueva, David & Cortes, Nancy $1,848.39 Original Tax Lot and Final Assessment Amount Assessment Amount 051W07CC04400 Lincoln Estates LLC $9,491.94 051W07CC04500 Lincoln Estates LLC $9,491.94 051W07CC04600 Lincoln Estates LLC $9,491.94 Proportional New Map Tax Lots within Original Final Assessment Amount 051W07CC14100 Silva Herculano & Arroyo, Marisol Lopez $2,033.99 051W07CC14200 Ramirez, Manuel & Maria D $2,033.99 051W07CC14300 Hatcher, Janet E $2,033.99 051W07CC14400 Musgrove, Alfred C & Anne E $2,033.99 051W07CC14500 Boru, Clement & Tanya $2,033.99 051W07CC14600 Amaral, Isaac $2,033.99 051W07CC14700 Bielenberg, Rachael C $2,033.99 051W07CC14800 Rosera, William Jonathan $2,033.99 051W07CC14900 Geiger, Kimberly & Matthew $2,033.99 051W07CC15000 Vargas, Ma Elena & Torres, Pedro $2,033.99 051W07CC15100 Krieske, Eric & Marina F $2,033.99 051W07CC15200 Rosera RLT & Rosera, Charles J Tre & $2,033.99 Deborah A Tre 051W07CC15300 Kirwan, Kevin B & Nicole C $2,033.99 051W07CC15400 Funston, Gene S & Helen J $2,033.99 TOTAL $125,362.86 û COUNCIL BILL NO. ORDINANCE NO. AN ORDINANCE ADOPTING A SUPPLEMENTAL BUDGET FOR FISCAL YEAR 2007- 2008 AND DECLARING AN EMERGENCY. WHEREAS, Oregon State Statute 294.480 allows for the adoption of a supplemental budget during a fiscal year to meet changes in financial planning, and WHEREAS, the Notice of Supplemental Budget Hearing and Financial Summary was published in the Woodburn Independent on February 6, 2008 as required under State budget law; and WHEREAS, the City Council held a public hearing on February 11, 2008 to give citizens an opportunity to comment on the proposed 2007-2008 supplemental budget, now, therefore, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. That the supplemental budget for fiscal year 2007-2008 is hereby adopted as set forth below. Section 2. That fiscal year 2007-2008 revenues and appropriations are adjusted as follows: Revenues Appropriations GENERAL FUND Revenue Adjustments: Beginning Fund Balance 312,695 Transient Occupancy Tax (109,265) Investment Income 55,254 Franchise Revenue - Qwest ( 7,184) Planning Fees ( 30,000) Pool Concessions ( 4,000) Pool Admissions ( 8,000) Pool Memberships (23,000) Pool Lessons 15,000 Youth Sports 2,500 Adult Sports 4,000 Youth Program 1,000 After School Administration 1,000 Adult Program ( 800) Teen Program 1,825 After School Program 17,000 Reimbursements - Police Services 71,600 State Grant - Police Services 15,000 Donations - Police 1,700 Page 1 - COUNCIL BILL NO. ORDINANCE NO. Revenues Appropriations Range Use - Police 300 Training - Police 5,265 Training Surcharge - Police 15,282 Weed and Seed Program 22,900 Library - Settlements 400 360,472 Total General Fund Revenue Adjustments Appropriation Adjustments: City Administrators Office: ã Personnel Services ( 3,000) Materials & Services 3,000 City Recorders Office: ã Personnel Services ( 380) Finance Department: Personnel Services 5,200 Non- Departmental: Materials & Services 525 Police Department: Personnel Services 131,600 Materials & Services 40,687 Capital Outlay 24,125 Library: Materials & Services 400 Parks - Leisure Services: Materials & Services 3,000 Operating Contingency 155,315 Total General Fund Appropriation Adjustments 360,472 GENERAL OPERATING RESERVE FUND: Revenue Adjustment: Beginning Fund Balance 5,668 Total General Operating Res. Fund Revenue Adjustment 5,668 Appropriation Adjustment: Operating Contingency 5,668 Total General Operating Res. Fund Appropriation Adjustment5,668 TRANSIT FUND: Revenue Adjustment: Beginning Fund Balance 77,608 Total Transit Fund Revenue Adjustment 77,608 Page 2 - COUNCIL BILL NO. ORDINANCE NO. Revenues Appropriations Appropriation Adjustments: Transit: Materials & Services 5,000 Dial-a-Ride Program: Materials & Services 3,000 Operating Contingency 69,608 Total Transit Fund Appropriation Adjustments 77,608 BUILDING FUND: Revenue Adjustments: Beginning Fund Balance 43,273 Building Permits ( 22,705) Total Building Fund Revenue Adjustment 20,568 Appropriation Adjustment: Operating Contingency 20,568 Total Building Fund Appropriation Adjustment 20,568 WEED AND SEED FUND: Revenue Adjustment: Federal Grant 79,139 Total Weed and Seed Fund Revenue Adjustment 79,139 Appropriation Adjustments: Personnel Services 66,589 Materials & Services 9,550 Capital Outlay 3,000 Total Weed and Seed Fund Appropriation Adjustments 79,139 STATE REVENUE SHARING FUND: Revenue Adjustment: Beginning Fund Balance 90,010 Total State Revenue Sharing Fund Revenue Adjustment 90,010 Appropriation Adjustments: Capital Outlay 43,300 Operating Contingency 46,710 Total State Revenue Sharing Fund Appropriation Adjustments 90,010 HOUSING REHABILITATION FUND: Revenue Adjustment: Beginning Fund Balance 10,874 Total Housing Rehab. Fund Revenue Adjustment 10,874 Page 3 - COUNCIL BILL NO. ORDINANCE NO. Revenues Appropriations Appropriation Adjustment: Operating Contingency 10,874 Total Housing Rehab. Fund Appropriation Adjustment 10,874 CABLE TV FUND: Revenue Adjustment: Beginning Fund Balance 3,706 Total Cable TV Fund Revenue Adjustment 3,706 Appropriation Adjustment: Operating Contingency 3,706 Total Cable TV Fund Appropriation Adjustment 3,706 STREET FUND: Revenue Adjustment: Beginning Fund Balance 248,326 State Gas Tax ( 7,850) Total Street Fund Revenue Adjustments 240,476 Appropriation Adjustments: Street Maintenance: Materials & Services 193,152 Street Administration: Materials & Services 38 Operating Contingency 47,286 Total Street Fund Appropriation Adjustments 240,476 CITY GAS TAX FUND: Revenue Adjustment: Beginning Fund Balance 205,276 City Gas Tax 9,800 Total City Gas Tax Revenue Adjustments215,076 Appropriation Adjustments: Capital Outlay 192,972 Operating Contingency 22,104 Total City Gas Tax Appropriation Adjustments215,076 BONDED DEBT FUND: Revenue Adjustment: Beginning Fund Balance 15,522 Total Bonded Debt Fund Revenue Adjustment 15,522 Page 4 - COUNCIL BILL NO. ORDINANCE NO. Revenues Appropriations Appropriation Adjustment: Operating Contingency 15,522 Total Bonded Debt Fund Appropriation Adjustment 15,522 POLICE CONSTRUCTION FUND: Revenue Adjustment: Beginning Fund Balance 309,540 Total Police Construction Fund Revenue Adjustment 309,540 Appropriation Adjustment: Materials & Services 11,000 Construction - Capital Outlay 298,540 Total Police Const. Fund Appropriation Adjustments 309,540 GENERAL FUND CAPITAL IMPROVEMENT FUND: Revenue Adjustment: Beginning Fund Balance 149,379 Total General Fund CIP Revenue Adjustment 149,379 Appropriation Adjustment: Operating Contingency 149,379 Total General Fund CIP Appropriation Adjustment149,379 SPECIAL ASSESSMENT FUND: Revenue Adjustment: Beginning Fund Balance 110,492 Total Special Assessment Fund Revenue Adjustment110,492 Appropriation Adjustments: Capital Outlay 50,319 Operating Contingency 60,173 Total Special Assessment Fund Appropriation Adjustments110,492 STREET/STORM CAPITAL IMPROVEMENT FUND: Revenue Adjustment: Beginning Fund Balance 255,906 Total Street/Storm CIP Fund Revenue Adjustment255,906 Appropriation Adjustments: Capital Outlay 140,475 Operating Contingency 115,431 Total Street/Storm CIP Fund Appropriation Adjustments 255,906 Page 5 - COUNCIL BILL NO. ORDINANCE NO. Revenues Appropriations PARKS CAPITAL IMPROVEMENT FUND: Revenue Adjustment: Beginning Fund Balance 45,435 Total Parks CIP Fund Revenue Adjustment 45,435 Appropriation Adjustment: Operating Contingency 45.435 Total Parks CIP Fund Appropriation Adjustment 45,435 TRAFFIC IMPACT FEE FUND: Revenue Adjustment: Beginning Fund Balance 384,046 Total Traffic Impact Fee Fund Revenue Adjustment 384,046 Appropriations Adjustment: Operating Contingency 384,046 Total Traffic Impact Fee Fund Appropriation Adjustment384,046 STORM WATER SDC FUND: Revenue Adjustment: Beginning Fund Balance 183,840 Total Storm Water SDC Fund Revenue Adjustment 183,840 Appropriation Adjustments: Capital Outlay 101,269 Operating Contingency 82,571 Total Storm Water SDC Fund Appropriation Adjustments 183,840 SEWER CONSTRUCTION FUND: Revenue Adjustment: Beginning Fund Balance 102,008 Total Sewer Construction Fund Revenue Adjustment102,008 Appropriations Adjustment: Operating Contingency 102,008 Total Sewer Construction Fund Appropriation Adjustment102,008 WATER CONSTRUCTION FUND: Revenue Adjustment: Beginning Fund Balance 549,028 Total Water Construction Fund Revenue Adjustment 549,028 Page 6 - COUNCIL BILL NO. ORDINANCE NO. Revenues Appropriations Appropriations Adjustment: Capital Outlay 166,650 Operating Contingency 382,378 Total Water Construction Fund Appropriation Adjustments 549,028 WATER FUND: Revenue Adjustment Beginning Fund Balance 154,683 Water Sales Revenue 68,836 Total Water Fund Revenue Adjustments223,519 Appropriations Adjustment: Administration: Materials & Services 38 Operating Contingency 223,481 Total Water Fund Appropriation Adjustments 223,519 SEWER FUND: Revenue Adjustment: Beginning Fund Balance 82,636 Sewer Revenue (32,130) Total Wastewater Fund Revenue Adjustments 50,506 Appropriation Adjustments: Sewer Operations: Materials & Services 111 Capital Outlay 16,000 Operating Contingency 34,395 Total Wastewater Fund Appropriation Adjustments 50,506 WATER SYSTEM DEVELOPMENT FUND: Revenue Adjustment: Beginning Fund Balance 159,966 Total Water SDC Fund Revenue Adjustment 159,966 Appropriation Adjustments: Capital Outlay32,750 Operating Contingency 127,216 Total Water SDC Fund Appropriation Adjustments 159,966 SEWER SYSTEM DEVELOPMENT FUND: Revenue Adjustment: Beginning Fund Balance 21,090 Total Sewer SDC Fund Revenue Adjustment 21,090 Page 7 - COUNCIL BILL NO. ORDINANCE NO. Revenues Appropriations Appropriation Adjustment: Operating Contingency 21,090 Total Sewer SDC Fund Appropriation Adjustment 21,090 INFORMATION SERVICES (IS) FUND: Revenue Adjustment: Beginning Fund Balance 5,027 Total Information Services Fund Revenue Adjustment 5,027 Appropriation Adjustment: Operating Contingency 5,027 Total Information Services Fund Appropriation Adjustment 5,027 CENTRAL STORES FUND: Revenue Adjustment: Beginning Fund Balance 5,549 Total Central Stores Fund Revenue Adjustment 5,549 Appropriation Adjustment: Operating Contingency 5,549 Total Central Stores Fund Appropriation Adjustment 5,549 SELF INSURANCE FUND: Revenue Adjustment: Beginning Fund Balance 47,331 Total Self Insurance Fund Revenue Adjustment 47,331 Appropriation Adjustments: Personnel Services 2,880 Materials & Services (2,880) Operating Contingency 47,331 Total Self Insurance Fund Appropriation Adjustments 47,331 TECHNICAL & ENVIRONMENTAL SERVICES FUND: Revenue Adjustment: Beginning Fund Balance 93,361 Total T & E Services Fund Revenue Adjustment 93,361 Appropriation Adjustment: Engineering: Materials & Services 38 Capital Outlay 4,000 Operating Contingency 89,323 Total T & E Services Fund Appropriation Adjustments 93,361 Page 8 - COUNCIL BILL NO. ORDINANCE NO. Revenues Appropriations BUILDING MAINTENANCE FUND: Revenue Adjustment: Beginning Fund Balance 5,746 Total Building Maint. Fund Revenue Adjustment 5,746 Appropriation Adjustment: Operating Contingency 5,746 Total Building Maint. Fund Appropriation Adjustment 5,746 EQUIPMENT REPLACEMENT FUND: Revenue Adjustment: Beginning Fund Balance 13,125 Total Equipment Replacement Fund Revenue Adjustment 13,125 Appropriation Adjustment: Operating Contingency 13,125 Total Equipment Replacement Fund Appropriation Adjustment13,125 LIBRARY ENDOWMENT FUND: Revenue Adjustment: Beginning Fund Balance 1,133 Total Library Endowment Fund Revenue Adjustment1,133 Appropriation Adjustment: Operating Contingency 1,133 Total Library Endowment Fund Appropriation Adjustment1,133 Section 3. That if any clause, sentence, paragraph, section or portion of this ordinance for any reason shall be adjudged invalid by a court of competent jurisdiction, such judgment shall be confined in its operation to the clause, sentence, paragraph, section or portion of this ordinance directly involved in the controversy in which such judgment is rendered. Section 4. This ordinance being necessary for the public peace, health and safety, an emergency is declared to exist in that appropriation adjustments are necessary to meet estimated expenditures that will need to be paid within the next 30 days and payment cannot be made until such time as appropriations are adopted by the Council and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Approved as to Form: City Attorney Date APPROVED KATHRYN FIGLEY, MAYOR Page 9 - COUNCIL BILL NO. ORDINANCE NO. Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon Page 10 - COUNCIL BILL NO. ORDINANCE NO. ú ADDENDUM “F” TO EMPLOYMENT AGREEMENT WITH N. ROBERT SHIELDS, CITY ATTORNEY THIS ADDENDUM TO AGREEMENT is entered into between the City of Woodburn (“City”), an Oregon municipal corporation, and N. Robert Shields (“City Attorney”). WITNESSETH WHEREAS, City and City Attorney executed an Employment Agreement on August 29, 2000 (“the Original Agreement”); and WHEREAS , in September 2007, the City Council began the City Attorney’s evaluation process; and WHEREAS , the City Attorney’s evaluation was then continued until February 2008 in order to review progress towards certain Council objectives and consider a compensation adjustment; and WHEREAS , the on February 11, 2008, the City Council concluded the evaluation of the City Attorney and authorized certain modifications to his Employment Agreement; and WHEREAS , the City Council authorized that the City Attorney’s base compensation be increased by 3%, effective January 1, 2008; and WHEREAS , the Council also authorized that, in lieu of any compensatory time, 15 days of annual executive leave be granted to the City Attorney, with a maximum total accrual limit of 30 days; NOW, THEREFORE, in consideration of the terms, conditions and covenants contained herein, the parties agree as follows: Section 5(A) of the Employment Agreement is amended to read: 5(A) Effective January 1, 2008, base compensation of $111,276 per year payable in monthly installments at the same place and time as other City employees are paid. Section 7 of the Employment Agreement is amended to read: 7. SICK LEAVE AND VACATION. Based upon his prior years of service and this Agreement, City Attorney shall accrue vacation and sick leave in accordance with the personnel rules of City. The Employment Agreement is further amended to add a new section, Section 7A, to read as follows: 7A. EXECUTIVE LEAVE. Effective March 1, 2008, in lieu and in place of the administrative leave applicable to other management employees, City Attorney shall accrue fifteen (15) executive leave days per year. Executive Leave may accrue to a limit of 30 days (240 hours) and all accrued executive leave is payable to City Attorney upon termination or resignation at his then current rate of pay. However, no executive leave shall accrue beyond this maximum accrual limit, nor shall City Attorney be entitled to any executive leave that would otherwise have accrued during any period where the maximum accrual limit has been reached, and is not reduced through use. Notwithstanding, City Attorney shall be credited with any administrative leave time he accumulated prior to the execution of this Addendum to a maximum of 20 hours. This Addendum and the Original Agreement together form the entire agreement between the parties hereto relating to the subject matter of this Agreement. Unless otherwise provided for in this Addendum, all terms and conditions of the Original Agreement continue to apply. Where any of the terms of conditions of this Addendum and the Original Agreement conflict, the terms and conditions of this Addendum shall prevail. IN WITNESS WHEREOF, the parties hereto have executed this Addendum. City of Woodburn City Attorney Kathryn Figley, Mayor N. Robert Shields Date Date ù ø ATTACHMENT 1 Total red tags hung 5,495 in 2007 (446 total locked off in 2007) LABOR COST Meter Readers (Utility II): Regular readers 42 weeks (10.5 months): 12 hrs per month x 2 readers = 24 hrs month x 10.5 months = 252 hours Substitute reader (6 vacation/sick @ 2x reading time) 48 hrs x 1.5 = 72 hours Readers stamping red tags prior to hanging 3 hrs per month x 2 readers = 6 hrs x 12 months = 72 hours Total reader time 252 + 72 + 72 = 396 hrs annually Pay rate 19.29 hourly + (37.68% benefits = $7.268 hourly) = $26.558 $26.558 x 396 = Total Reader Labor Cost $10,516.96 Accounting Clerk II: Regular biller 45 weeks (11.25 months): 4 hours per month x 11.25 months = 45 hours Substitute biller 3 weeks (.75 months, 2x billing time) = 6 hour Total billing time 51 hours annually Pay rate $18.669 hr + (37.68% benefits= $6.534 hourly)= $25.203 $25.203 x 51 hours = Total Biller Labor Cost $1,285.35 Total Labor Cost $11,802.31 MATERIALS COST $453.00 per 5,000 = .09 each x 5495 used in 2007 = Tag cost $494.55 ($852.00 per 10,000 red tags but current order is for 5,000) Total Materials Cost $494.55 Total Labor and Non-labor Costs $12,296.86 Total Cost Per Red Tag Hung $2.45 (overhead not included) ATTACHMENT 2 Water Service Delinquent and Service Interruption Fees 1st Past Due Door Hanger/ RestorationOtherTotal fees Annual fees NoticeSecond NoticeTurn Off FeeFeeinformationper shut offCollected CityPopulation# Services None (667)None(446) None (37)$10.0010.004,440.00 Woodburn22,8756614 $50.00(100) charged 10:00 None(800)$10.00*(500)AM turn off day None60.00120,000.00 Tigard46,71518,000 $25.00(75)day None(1288)$5.00(530)$60.00 after hrs30.0054,300.00 Albany47,47015,165None $37.50(80) day None(1700)$10.00(1175)$116.50 after hr47.50177,000.00 Forest Grove20,7758,971 $10.00(515)$30.00(150)None(32)None40.00115,800.00 Milwaukie20,9207,000 None(1000)None$32.00(85)None32.0032,640.00 Keizer35,4359,500 None(700)$25.00(200)$25.00(50)None50.0075,000.00 Oregon City30,0609,500 NoneNone$40.00None40.00 Beaverton85,560 $5.00$10.00$40.00None55.00 Portland568,380 finance 18% In process of APR on past establishing due balNone $10.00*Nonenew fees10.00 Tualatin26,025 $50.00 (in city) None$5.00$75.00 None55.00 Hillsboro88,300 $5.00 or 2.5% $30.00 ($80.00 over $200.00None$30.00after hours fee)65.00 Lake Oswego36,345 $15.00None$15.00None30.00 Newberg21,6756,300 Can require additional MAIL NO deposit w/2nd NoneCHARGE$30.00Noneshut off.30.00 West Linn24,180 15% per year of Can charge fee bill$25.00$27.50to restore52.50 Wilsonville17,4054,566 Gresham99,225$5.00$15.00$30.00None50.00 10% of outstanding balance$20.00$15.00None$35.00+ North Plains1,890 ncrease I restore fee by $10 each $35.00 day placed turn Clackamas135.00 after off list to max River Water$10.00$10.00hours$200.0055.00 None Lake Grove Water District$5.00$10.00$25.00None40.00 West Slope $25.00 day WaterNone$10.00$50.00 after hrsNone 35.00 oe30 subject to 9% Tualatin Valley per yr on Water DistrictNoneNone$25.00Noneunpaid25.00 Avg. $43.50 û